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The SMIC Private School, Shanghai
STUDENT HANDBOOK
2015-2016 Table of Contents
About SMIC Welcome to the SMIC Private School 5 Our Vision 5 Our Mission 5 Our Expected School-Wide Learning Results 5 Global Citizens 5 Persons of Character 5 Motivated Learners 5 Healthy Individuals 5 Glossary 6 The SMIC Private School Honor Code Introduction 6 Honor Code 6 Off Campus Behavior 7 Academic Honesty Policy 8 Plagiarism 8 Fabrication or Falsification 9 Cheating and other Academic Misconduct 9 General Procedures Lunch 10 Snacks 10 Fire and Emergency Drills 10 First Aid – Injury During the School Day 11 Counseling Services 11 College Counseling 11 Child Protection Policy 12 Attendance Attendance policy 13 Tardiness (by quarter) 14 Absences 14 Entering/Leaving Campus 15 Guest Visitation Policy 15 Student Conduct and Discipline Classroom Conduct 16 Dress Code & Personal Hygiene 16-17 2
Conduct Violations 17-18 Procedure 18-19 Parent Communication 20 Disciplinary Board 20 Probation Period 20 Discipline Record Transfer Policy 21 Disciplinary Consequences Conduct Marks Deduction and Duration 22 After School Community Service/Detention 22 Confiscation 23 In School Suspension 23 Academic Violations 23 Student Recognition Student Affairs Office Awards 24-25 ESLR’s Awards 25 School Equipment and Facilities Textbooks 26 Technology Use 26 Room Use 26 Library Use 26 Copy Machines 27 Classroom Cleaning & Upkeep 27 Lockers & Other Storage Areas 27 Co-Curricular Activities Community Service 28 Activities 28 Rules for Club Activities 28 Student Clubs and Organizations 29 Official Student Clubs 29-30 Formation of New Clubs 30 Fundraising by Student Groups 30 Overnight School Sponsored Events 30-31 Athletics 31 Uniforms 32 Sports and Co-curricular Credit 32 Additional Notes Flag Raisings & Morning Assemblies 33 Classroom Placement 33 Electronic Devices 33 Valuables 33 Formal Dress 34 Hall Passes 34 Study Hall Passes 34 Tardy Passes 34 Lost & Found 35 Withdrawal 35
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Academic Expectations The Educational Program 36 Elementary to Middle School Matriculation 36 Grading Scale & GPA 37 Academic Affairs Office Awards by Quarter (Honor Roll) 37-38 Courses of Study 38 Deadlines for Course Changes 38 Grade Classification 38 Progress Reports 39 Report Cards 39 Homework Policy 39-40 Late Work Policy 40 Make Up Work for Absences 41 Make Up Final Exams for Excused Absences 41 MHS Subject Tests 42 Independent Study Projects 42 Accelerated and Advanced Placement Offerings 42-43 Academic Probation and Homework Club 43-45 Grade Retention 45 Final Exam Policy 45-46 Request for Report Card, Transcript, Student Status Letter 46 Student Visa 46 Co-Curricular Activity Credit 46 Teacher-Parent Communication 47 Appendix MHS Division Personnel 48 Whom to Consult About Special Matters 49 MHS Class Periods Per Week By Subjects 50 MHS Dao Shi 51 MHS Bell Schedule 51 IT Policy 52-57 Cafeteria Dining Guidelines 58 Child Protection Policy 59-62 Library Policy 63-64 Parent/Guardian Communication Flows Regarding Teaching 65 Special Needs Lunch Application 66 Student Leave Application 66 Early Release Form 67 Student Athlete Policy 68-69 5th to 6th Grade Transition Admission’s Criteria 70 AQI 71 Documents Consulted 72 Student Family Agreement 73 Photo and Video Release Form 73
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The SMIC Private School Student Handbook Middle & High School Division (MHS)
Welcome to the SMIC school
We are delighted to have you with us this year! Through your hard work, cooperation, teamwork and a willingness to help each other, we are going to see you grow and reach your academic, social and personal goals for a successful future. Thanks for joining us in realizing our dreams together!
Our Vision
Educating and nurturing students to become global citizens of honor and self-discipline who are committed to independent thinking and service to others.
Our Mission
The heart and soul of the school is a combined partnership with families and community to provide positive, student-centered education that balances academic excellence with physical, social and emotional well-being using both an American-style curriculum and Chinese cultural traditions.
Our Expected School-Wide Learning Results (ESLRs)
The SMIC Private School is committed to significant local, regional, national, and international partnerships with families and communities that prepare students to be:
Global Citizens. Students will engage in positive active citizenship through respect for the environment, commitment to charitable causes, and an appreciation for cultural diversity.
Persons of Character. Students will consistently choose to respect self and others.
Motivated Learners. Students will demonstrate a passion for learning and an intellectual curiosity through creativity, initiative, collaboration, and problem solving.
Healthy Individuals. Students will make appropriate choices that reflect physical well- being as well as social and emotional maturity.
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Glossary
This chart lays out some abbreviations that are commonly used in this handbook.
AA – Academic Affairs HS – High School DB – Disciplinary Board MS – Middle School DS – Dao Shi MHS – Middle/High School HR - Homeroom SA – Student Affairs
Honor Code
Introduction
As stated in our school ESLRs, SMIC Private School prepares students to be persons of character. The Honor Code is not only at the core of the discipline system at SMIC Private School, it is also the foundation of our school community. The system will be successful if the members of the community are willing to hold one another accountable.
An honorable community is more than a commitment to follow a set of rules. It is a commitment to an honorable lifestyle. It is our hope that our students’ commitment to an honorable lifestyle will far outlive their time at SMIC. We hope our students see the benefits of an honorable lifestyle and allow the principles of the Honor Code to govern all aspects of their lives.
Honor Code
As a matter of personal commitment, students of SMIC Private School will Respect self and others Be honest Use clean language Commit to personal integrity Refuse to condone dishonorable behavior Support the Honor Code in all its principles, policies, and applications
An honorable community is one of mutual trust, honesty, and respect. It is a community where each individual is expected to live honorably and to encourage his/her peers to live honorably as well. It is a community where students do not feel compelled to keep their belongings locked up, where students do not feel the pressure from peers to lie and cheat, and where students are not ridiculed for their commitment to live honorably.
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Off Campus Behavior
Once a student decides to attend SMIC, certain responsibilities accompany that choice. Attending SMIC School means that wherever a student goes, the name of SMIC goes with him/her. Each student's actions will be judged as an extension of the reputation of SMIC. All individuals are responsible to conduct themselves in a way that honors what SMIC desires to represent. Being a member of a community, honor is a grave responsibility and must be considered at all times. Hence, SMIC School must care what all its community members do both on and off campus (this includes social media posts), since an honorable reputation is highly valued.
Always assume that the Honor Code is in effect. Whether openly stated or not, the principles and policies of the Honor Code are continually applicable, unless the authority figure specifies for an exception.
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Academic Honesty Policy
SMIC students are expected not only to gain knowledge and develop intellectual curiosity but also to build character. Students should be totally honest in their dealings with others. They should complete their own work and be evaluated based upon that work. They should avoid academic dishonesty and misconduct in all its forms, including not limited to plagiarism, fabrication or falsification, cheating, and other academic misconduct.
Plagiarism . Intentional Plagiarism – Intentional plagiarism is the deliberate act of representing the words, ideas, or data of another as one’s own without providing proper attribution to the author through quotation, reference, or footnote. It is a form of intellectual theft that violates widely recognized principles of academic integrity as well as the Honor Code. Such plagiarism may subject to appropriate disciplinary action administered through the SA office, in addition to academic sanctions that may be applied by a teacher. Acts of copying another student’s work and submitting it as one’s own individual work without proper attribution is a serious form of plagiarism . Inadvertent Plagiarism – Inadvertent plagiarism involves the inappropriate, but non-deliberate, use of another’s words, ideas, or data without proper attribution. Inadvertent plagiarism usually results from an ignorant failure to follow established rules for documenting sources or from simply being insufficiently careful in research and writing. Although not a violation of the Honor Code, inadvertent plagiarism is a form of academic misconduct for which a teacher can impose appropriate academic sanctions. Students who are in doubt as to whether they are providing proper attribution have the responsibility to consult with their teacher and obtain guidance.
Examples of plagiarism include, but are not limited to: . Direct Plagiarism – The verbatim copying of an original source without acknowledging the source. . Paraphrased Plagiarism – The paraphrasing, without acknowledgment of ideas from another that the reader might mistake for your own. . Plagiarism Mosaic – The borrowing of words, ideas, or data from an original source and blending this original material with one’s own without acknowledging the source. . Insufficient Acknowledgment – The particle or incomplete attribution of words, ideas, or data form an original source.
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Fabrication or Falsification
Fabrication or falsification is a form of dishonesty where a student invents or distorts the origin or content of information used as authority. Examples include:
1. Citing a source that does not exist. 2. Attributing to a source ideas and information that are not included in the source. 3. Citing a source for a proposition that it does not support 4. Citing a source in a bibliography when the source was neither consulted nor cited in the body of the paper. 5. Intentionally distorting the meaning or applicability of data. 6. Inventing data or statistical results to support conclusions.
Cheating and other academic misconduct Cheating is a form of dishonesty where a student attempts to give the appearance of a level of knowledge or skill that the student has not obtained. Academic misconduct includes other academically dishonest, deceitful, or inappropriate acts that are intentionally committed. Examples include, but are not limited to: . Copying from another person’s work during a(n) quiz/test/examination or while completing an assignment. . Allowing someone to copy from you during a(n) quiz/test/examination or while completing an assignment. . Using unauthorized materials during a(n) quiz/test/examination or while completing an assignment . Collaborating on a(n) quiz/test/examination or assignment without authorization. . Completing an assignment for another or permitting another to complete an assignment for you. . Inappropriately providing or receiving information or academic work so as to gain unfair advantage over others. . Planning with another to commit any act of academic dishonesty. . Attempting to gain an unfair academic advantage for oneself or another by bribery or by any actor of offering, giving, receiving, or soliciting anything of value to another for such purpose. . Obtaining or providing to another an unadministered test or answer to an unadministered test. . Continuing work on an examination or assignment after the allocated time has elapsed.. . Not telling your teacher that the score on your test is added wrong. . Not telling your teacher when a wrong answer was not marked wrong. *Note:Most of the content and structure of SMIC’s Academic Honesty Policy were adapted from BYU’s.
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General Procedures and Services
Lunch
All lunch items are to be consumed in the cafeteria unless approved ahead of time by the SA Director. Special parties, club meetings, homeroom treats, or saleable items must be approved by the SA Director. When food is consumed in the classroom during lunch the students are responsible for cleanup afterwards.
Deliveries from vendors are strictly prohibited unless otherwise approved by the SA Director. Students are prohibited from leaving campus during lunch unless otherwise approved by the SA or AA Office. Students who finish lunch early may go to the library, the computer rooms, the halls, and the field for study or leisure.
Clubs that plan to hold their meetings in a classroom during lunch may eat in the classroom instead of the cafeteria. To meet in a classroom the club must get approval from the SA Director. Dao Shi’s permission is also required if the room used for the club meeting is a homeroom.
For medical or religious reasons, a student can apply for a refund of the lunch fee. The student must go to the SA Office to pick up a “Special Needs Lunch” form. The form must be turned in to the SA Office before the deadline given to the students. Forms handed in mid-semester will qualify for a return of the following semester’s lunch fee. Please note that proper documentation from a doctor must be turned in with the form to qualify for a refund due to medical reasons. Students who are approved to waive school lunch need to bring their own lunch and eat it either in the cafeteria or in the locker area.
Snacks
All snacks consumed during breaks should be eaten in the locker area. Students may not bring food into the classroom unless otherwise approved by the teacher or SA director.
Fire and Emergency Drills
Upon hearing the fire alarm, note the emergency evacuation route posted on the building walls and the hall exit signs hanging from the ceiling. Exit following the posted route out of the building and move 50 meters from the exit door and off of the driveway. Remain with your teacher during alarms, evacuations and reentries into the building. Movement out of the building should be swift, quiet and purposeful. Follow any verbal directions of school officials. Teachers will take attendance at each designated evacuation site. Remain outside until an all clear is signaled.
Tampering with alarms or setting off a false alarm will result in school disciplinary action and may result in criminal prosecution.
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First Aid – Injury During the School Day
Upon an occurrence that requires emergency first aid, locate the closest adult or student and solicit help. Emergencies are categorized according to the seriousness of the injury. 1) A first priority injury is one in which the victim is seriously hurt. In this instance the student should not be moved. Any movement might adversely affect the student. Someone should locate the closest adult or staff member. Emergency services (119) will be called. Parent/guardians/Guardians will also be contacted. 2) A second priority is one where the injury is substantial, but one in which the student can still move on his or her own. In this case, accompany the student to the Health Care Room. The nurse or doctor on duty will then determine the seriousness of the case. Parent/guardians/Guardians will be notified and an arrangement to take the student to the hospital will be made if needed. 3) A third priority injury is a minor injury. The student should go to the Health Care Room. Minor scrapes and wounds can be cleaned and treated by either Health Care Room or the SA office.
Counseling Services
The Counseling Office provides a wide range of support services for the school community through consultation, individual and group counseling, and networking with mental health professionals in the community. In addition to overseeing standardized testing, pre-college counseling, and crisis management, the office facilitates academic probation advising, conducts moral development classes for suspended students, and implements an age-appropriate affective education curriculum for students in grades 6-12.
Students, parent/guardians, and faculty may visit the Counseling Office for support. High school students are also encouraged to visit the College Counseling Center for assistance with standardized test registration and interpretation, college research, and other components of the college application process.
College Counseling
Every effort will be made to use Life Skills class time for college counseling activities for juniors and seniors. When this is not possible for an important college-related activity, students may be excused from their other classes for those activities. Juniors and seniors may attend one or both local college fairs in the fall. College representatives that visit SMIC School are routinely schedules to meet with students during Life Skills class time. In the event of a schedule conflict, the AA Office will be notified of the new meeting time, and students will be excused from their other classes to attend the informational meeting. Students are responsible for the work missed from other subjects when this happens.
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Child Protection Policy
The SMIC Private School fully embraces its responsibilities inherent in child protection and safeguarding the needs and welfare of our students. Furthermore, our school recognizes that the welfare of our students is paramount and that all children regardless of age, gender, ability, culture, race, language, religion or sexual identity have equal rights to protection.
We will endeavor to protect students from abuse or risk of abuse. Abuse can fall under the following four headings: neglect, emotional abuse, sexual abuse and physical abuse. All members of staff are expected to be vigilant and report concerns immediately to the Child Protection Officer (a designated member of the Counseling Office). Students are encouraged to report to staff any type of bullying or abuse they may be aware of. Students and parents should also be aware that confidentiality cannot be guaranteed if it compromises the student’s or their family’s safety. We value the safety and protection of each and every one of our students unconditionally.
On the rare occasion where abuse or neglect is suspected to have occurred, our consistent and response will reflect the high degree of student care which prevails at our school. Our school understands that when a child is suffering harm action should be taken to protect that child. Action should also be taken to promote the welfare of a child in need of additional support, even if they are not suffering harm or are at immediate risk. If signs of physical/emotional abuse are reasonably suspected, parents/guardians will be contacted for an immediate meeting with the Child Protection Officer (a designated Counselor), Student Affairs Director and Principal. These three individuals comprise our school’s Child Protection Team. A plan of action (termed as a Restorative Plan) in terms of identifying and defining the nature of the abuse will be formulated, presented to the parents/guardians and implemented. A cessation of what has been deemed as abuse is immediately expected. Parents/guardians who refuse to accept the Child Protection Team’s Restorative Plan (which may include counseling and external referrals to therapists/psychologists), may be subjected to further consequences as imposed by the school’s Principal and involved administrators.
*Please see appendix for more about the Child Protection Policy
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Attendance Policy
Attendance
1. The morning homeroom begins at 7:55 am and ends at 8:10 am. 2. Parent/guardians should inform the AA office (between 7:45 and 9 AM) of their children’s absences/tardiness. 3. Students coming in after homeroom period (i.e., after 8:10 am) must report to the AA office to obtain a pass to enter class; otherwise, they will be marked as absent. 4. If a student needs to leave school early, he or she must submit a parent/guardian’s request for early dismissal to the AA office or the SA office, when the AA office is not available, prior to leaving. An Early Release Form will be issued and collected at the Guard House upon leaving. Students returning to school within the school day are expected to sign back in at the AA Office upon their return. Failure to comply with the stated procedures may be considered truant and result in disciplinary consequences. 5. If a student does not feel well or becomes ill during the day, he or she must present a written pass from their teacher or administrative staff to be admitted to the School Health Services. The school physician will issue either a hall pass for him/her to continue on with class or an early released form if the parent/guardian, after being contacted, gives the permission to leave the school. Except in extreme circumstances, students are not permitted to remain in the nurse’s office unless the nurse requests them to do so. 6. Students anticipating absences should obtain a Leave Form (see x. Forms in the Appendix) from the AA Office or the school’s website. The leave form must be submitted prior to leave being taken. The form must be filled out by a parent/guardian or guardian, signed by the student’s Dao Shi, and submitted to the AA Office. A doctor’s report must be provided to the AA Office in the event of 3 or more day illness. 7. In order to participate in a scheduled event (dance, class activity, etc.) or athletic events as an athlete, students must obtain the written permission of the MHS Academic Affairs Director if students miss one period or more of school on the day of the event.
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Tardiness
This is defined as the student failing to be seated at the completion of the tardy bell for assigned periods or showing up no later than 10 minutes after the time stated for the period to begin. Being late more than 10 minutes will be recorded as absence. Students attending the class or activity late with a tardy pass issued by a staff member will not be recorded tardy.
Consequences 6th, 8th, and 10th tardy – one day of after school community service 11th, 13th, and 15th tardy –three days of after school community service After 15th tardy –five days of after school community service for each additional tardy
Absences
Absences will be recorded as excused when parents/guardians provide legitimate explanations.
As for absences for exam days, the acceptable excuses will only be personal illness or a death in the family. In the event of illness, a doctor’s note must be provided to the AA Office immediately upon return to school and the student will need to make up the exam on the first day back to school. In the event that a student misses more than one exam, the AA Office will arrange times with the student to make up those exams.
Please note that if a student has an AP exam in the morning, he or she will be required to attend all remaining classes in the afternoon following that AP exam. However, if a student has an AP exam in the afternoon, he/she will be allowed to miss all classes prior to the exam on that day. During quarter or semester exams days, if a student does not have a scheduled exam, he/she is not required to attend school. Students not attending for these reasons will not have an absence recorded on their record and do not have to fill out a leave form.
A student’s parent/guardian will receive a call, email, or letter from the AA Office when a student is absent from class or school. If parents cannot be contacted in regards to the student’s absence, the student will be considered as truant and will face the corresponding disciplinary measures.
Absences are counted by days within specific courses. Students will be limited to ten (10) excused absences for each course per semester. Students may appeal to the Academic Affairs Office for approving absences beyond the excused absences quota.
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A student will fail the academic course for a quarter if he or she accumulates 11 or more absences for the course within the quarter. The final quarter grade due to the excessive absences will be either 59 or the lower average calculated in the grading system. A student will be deducted 3 or more conduct marks if he or she accumulates 3 or more unexcused absences for homeroom period and study halls within the quarter. Students who accumulate 11 or more absences in a single class may appeal to the Academic Affairs Office to accept absences.
Entering/Leaving Campus
Off-limits areas Students should only be in areas under direct supervision by staff, which includes classrooms, halls, cafeteria, field, gym, labs, auditorium, tennis/basketball court, and Administration and faculty offices.
Closed campus The SMIC Private School is a closed campus. You may not leave school grounds during school hours without authorization of the SA office or AA office.
Loitering, unauthorized entry and/or trespassing Loitering, unauthorized entry, and/or trespassing shall be defined as any student entering the facility, part of the facility, and/or a secured area without permission. This applies to any property owned by the school. A student who aids or assists another in committing the above infraction shall be deemed equally responsible for the offense and may receive the same consequence.
Guest visitation policy Visitation is limited to the parent/guardians and guardians of the students enrolled, seniors finishing the last final exam, alumni, people inquiring about admission, and organizations approved to conduct business on campus. All visitors on campus must have an appointment with some administrator or teacher in advance and must sign in at the Guard office. All visitors to SMIC will receive a visitor’s pass from the Guard office.
Student guests of SMIC students are not allowed during the school hours.
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Student Conduct and Discipline
By enrolling as a student at SMIC Private School, students are held to all of the rules and regulations mentioned in this book. Students and parents will also sign the Student Family Agreement at the back of the handbook.
In general students will be expected to be courteous and respectful, obey the rules, model good behavior, and show care and consideration for self, others and property. Rules and procedures exist for the welfare and safeguarding of all persons attending school. Students have the right to receive an education in a safe place free from distractions, threat, or other factors that inhibit this process. Education is only possible when fair, reasonable and consistent controls are in place to manage student behavior. (Taken from Oologah-Talala School District)
Classroom Conduct
Appropriate classroom conduct is important and the students will be expected to obey the school rules as was as the established rules of the classroom. Teachers at SMIC School may establish rules that are specific to their particular discipline. These rules should be viewed as an extension of SMIC School’s rules of conduct. Students should uphold these basic principles of classroom conduct: Be seated before the bell rings. Follow your teacher’s classroom rules. Speak in a polite, courteous manner with teachers and classmates. Raise your hand to speak and quietly wait for the teacher to call on you. Raise your hand to ask for permission to leave the classroom (restroom break, illness, etc.) Have materials ready at the start of class (supplies, books, etc.) Keep your personal space clean and neat. Return things to their proper location/position. Please note that ignorance of the rules is not an excuse.
Dress Code & Personal Hygiene
Students shall dress in a manner that ensures the health, welfare, and safety of the student body and enhances a respectful, positive, nonviolent, and academic school environment. Distracting or unsafe attire on the part of the student, as judged by the staff, will be referred to the SA office and dealt with individually. Examples of unacceptable attire include: Halter/tube tops, fishnet tops, muscle shirts or tank tops with straps that are narrower than three of your fingers Strapless or tops or dresses, low-cut shirts or tops which have low necklines and expose cleavage Any visible undergarments, see-through tops or backless dresses/shirts Blouses, dresses, or skirts which expose the areas of the stomach, side, or back
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Skirts or shorts shorter than mid-thigh or the end of the fingertips when the arms are on the side; Shorts, dresses, and skirts excessively form-fitting or loose-fitting Clothing with open holes above the knees, in the crotch, or under the buttocks Any article of clothing or jewelry that displays, depicts, or promotes alcohol, drug or tobacco materials, violence or sexual innuendo, or curse words prohibited during the school day and at school sponsored activities Sunglasses that are not part of prescription glasses Excessive makeup Visible piercings (except in the ear)-delete or add nose
Note: All head apparel should be removed during flag-raising ceremonies. No hats of any type, with the exception of stocking caps during the winter and approved religious headwear, are to be worn while in the school building. Students are also expected to maintain high standards of personal hygiene.
Conduct Violations
Most school discipline is addressed through a progressive level of increasing consequences: 1) accumulated or habitual discipline write-ups, 2) after school community service, 3) in school suspension, and in some cases 4) expulsion. The level of discipline may be modified to fit the individual or unique circumstances, and certain behaviors exist for which there is zero tolerance. The consequences may also include conduct mark deduction. (Taken from Oologah-Talala School District)
There are four levels of sanctions for unacceptable behavior.* These sanctions will help determine the appropriate consequence to be handed out to the student.
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Violation Chart
Level 1 Level 2 Level 3 Level 4 Incidental Violations Minor Violations Major Violations Illegal Violations (no referral/non (no referral/recorded) (referred/recorded) (referred/recorded) recorded) Running Inappropriate Lying Drug use Yelling dress Cheating Weapon Use Off task Inappropriate Plagiarizing Assault behavior display of Bullying Blackmail Talking during affection Fighting Extortion instruction Use of Theft** Breaking any Lack of technology Skipping class laws set by materials during Using alcohol the Disruptive unapproved Major government Failure to times vandalism (i.e. serve a Failure to comply destruction of consequence with facilities property) (detention) policies Smoking Tardies in each Gamboling class Alcohol use Missing Not complying homework to rules on a Minor vandalism school trip (i.e. writing on a Repeated level desk) 2 violations (3+ Repeated level 1 times) violations Violating school policy
*Note: the above listed violations are only examples and are not limited to the listed items
**Note: Examples of theft include but aren’t limited to: taking and or borrowing something without permission of the owner even if the intention is to return whatever is taken, finding an item and making little or no effort to locate the rightful owner.
Discipline Procedure
For every level of sanctions there is a procedure to address the behavior. The following charts show how the different levels are to be addressed and communicated to the teachers, SA Office, and parents.
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Procedure Chart
Level 1 Level 2 Level 3 Level 4 Teacher handled Teacher handled Office handled Office handled
Some possible ways the The teacher The teacher will refer The teacher will teacher may address the addresses the the student to the SA refer the student behavior by: behavior using Office if the student has to the SA office Using classroom classroom Repeated a for Level 4 management management Level 2 violations. strategies strategies and will: violation 3+ st giving a verbal 1 offense- give times In some cases warning the student a Committed a the Discipline Addressing the contacting the verbal and Level 3 Board (DB) may behavior parent/guardian documented violation meet to handle Teacher held warning the violation nd detention 2 offense-T In some cases the will contact the Discipline Board (DB) Previous student’s may meet to handle the behaviors and parent/guardian by violation consequences phone or email will be rd 3 Offense-on Previous behaviors and reviewed. repeated violation consequences will be of same offense reviewed referral send it to the SA Office
No communication with the Teachers will track Communication must be Teachers should SA Office is necessary the violations to made with the SA notify office Teacher may inform the establish patterns Office regarding the administrators students DS. of behavior. type of violation. immediately.
Teacher will The SA Office will The SA Office Teacher/ inform the SA communicate to the will Office Office if after teacher what communicate Communication school community consequences were with the service was given to the student, if necessary assigned. applicable. authorities to handle the After the 3rd The SA Office will also situation. violation, teacher inform the DS and will complete a counseling office. The SA Office referral form and will also inform send to the SA the DS and Office. counseling office.
* Note: In some cases students may be asked to make a written statement about the violation. **Note: In some cases an investigation my be necessary before a conclusion may be made.
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Communication Chart
Level 1 Level 2 Level 3 Level 4 Teacher may Teacher will The SA Office will The SA Office will contact the contact the contact the parents contact the parents parent/guardian via parent/guardian via to inform them of to inform them of phone or email phone or email. the violation. the violation. Once the Once the School/Parent If the teacher consequence has consequence has Communication assigns after been determined been determined school community the SA Office will the SA Office will service, they must send an official send an official inform the notice to be signed notice to be signed parent/guardian 24 by the by the hours before the parent/guardian. parent/guardian. community service.
**Note: For level 3 or 4 offenses the consequence recommended by the SA Director, and/or the DB, and approved by English Track Principal is final. DB members will not discuss the case of the ruling with parents/guardian. However, parent/guardian have the right to schedule a conference with the SA Director after receiving the official letter to address concerns they have.
Disciplinary Board (DB) Procedure
In cases where the DB is involved The DB hears cases of alleged violations of non- academic and academic rules, as the SA Director deems, that potentially warrant the issuance of multiple major conduct marks deductions or student withdrawal and makes recommendations about the outcomes of cases.
The DB uses the Honor Code and Code of Student Conduct to evaluate the cases before it. The student may be called to sit in the meeting.
Probation period
In an effort to encourage our students to learn from their mistakes, the SA office has implemented a probation status for offenders who commit a major or illegal offense (which is non-academic related) but who have never committed any other offense. For major offenses, if the offender shows genuine remorse when being referred to the SA office and admits the misbehavior on his/her own initiative, he/she can be put on probation for one year. If no further offense is committed within a year, then the SA Director will withdraw the disciplinary action originally decided and close the case. This is of the sole discretion of the SA Director. For illegal offenses, it is up to the Principal to ultimately decide whether to give a probation period and for how long.
Please note that the probation period will be considered only if the major or illegal offense is the offender’s first offense. If there is a further offense during the probation period, the disciplinary action previously will be taken immediately and the probation period will be terminated immediately.
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Discipline Record Transfer policies
When requested as part of a student’s transfer application materials, the student discipline record will include all disciplinary records in accordance with the time frames indicated above (e.g. records requested for a transfer in grade 6 would include major conduct marks deductions assigned in grade 5).
If the receiving school requests disciplinary records from specific academic years, the SMIC School will provide all requested records with regard to the time frames listed above. For example, a receiving high school that requests all records of a 10th grade student from grades 6 and above would not be notified of a student’s major conduct marks deductions assigned in grade 6 since the three-year period has already elapsed.
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Disciplinary Consequences
Once a student has committed a violation and the appropriate procedure has taken place the student may also incur consequence.
Conduct Mark Deduction
All students are given 30 conduct marks when they first enter the Middle and High school. Marks may be subtracted for any sanction they receive within the years in the school.
Having a zero mark left on the Student Record within any of the time periods listed above may result in required withdrawal, per review of the recommendation from the Disciplinary Board and the final decision of the English Track Principal on an individual basis.
The Conduct Marks disciplinary record is set for a period of time from date of violation. Grades 6-8 three years Grades 9-12 until graduation
After school community service/detention
After school community service can be assigned by any teacher when the offense is minor and non-repeating or SA director when the offense is major or repeating. Service is given after school and students must be given a 24-hour or longer notice of the service; however, the student may waive this right if a sooner date for detention is available after confirming with the parents/guardian. A student who takes the school bus should not be made to miss the bus except with the permission of the parent/guardians and if other transportation is available.
Students are expected to perform non-credit community service on school premises. Idleness may result in further service. Service assigned by a teacher will last for half an hour and result in 0.5 conduct marks loss on the student’s disciplinary record with each service he/she is given. Service assigned by SA director will last from 3:35 to 4:35 PM. Students will be deducted one conduct mark with each SA detention they served. Community service given due to tardiness to school will not have conduct marks taken off.
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Confiscation
When a student brings non-academic related items to school, or uses them at an inappropriate time or place, the item or misused object is subject to confiscation by either a teacher or the SA director or other school administrator. All confiscated items will be kept in the SA office or teacher’s office and the parents/guardians will be informed of the confiscation. The item will be returned to the student at the end of the school day. The offending student will lose 1 conduct mark for the offense. For repeat offenses, the parents/guardians will be notified and the confiscated item will be kept until the end of the semester and parents/guardians will be asked to come to the SA office to pick it up.
In School Suspension
The primary purpose of in-school suspension is to provide for the removal of disruptive students from the classroom. This removal will not penalize the student academically as the student will be allowed to complete any missed work as they serve the suspension. The student may perform community service during the suspension. This suspension can be served for a specific subject or for the whole school day.
Behavior that can result in suspension includes, but is not limited to 1. Minor fights 2. Insubordination 3. Disruptive behavior (repeat offender) 4. Damage of property
Academic Violations
If a student commits an academic violation (i.e. cheating) besides receiving an SA consequence the student will also receive a zero for the assignment or test.
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Student Recognition
Conduct Mark Addition
Conduct Marks will be added for demonstration of good character, good community effort, significant community work or being recognized by staff or grade level teams, and also for outstanding achievement or for service to the school during formal occasions.
Teachers will record and celebrate those who act responsibly towards all members of the whole school community. The following is a general conduct mark reward standard No record of absences (excused and unexcused) or tardiness for a quarter – 1 mark up Monthly ESLER awardees – 2 marks up SA awards – 6/3 marks up Other behaviors which reflect good characters – 1~3 marks up
Student Affairs Office awards by semester
The SA Office gives out awards each semester to deserving students. These awards are focused on character, progress, and service. Each semester, the SA Director will hold a grade-level meeting with all the teachers from each grade level to decide upon the recipients of these awards. Many factors are taken into consideration when choosing recipients. A student’s discipline record, participation in clubs and extracurricular events, and general character are all taken into account. 1. Community Service Award (CSA) Students who participate in or initiate community service projects, whose participation in school extracurricular activities is deserving of commendation, and who make a strong, positive contribution to the classroom or school community are eligible for this award.
2. Subject-oriented Excellence Awards (SEA) Students who perform excellence subject-wise and character-wise, show proactive and initiative learning attitude, or make substantial progress in a core academic subject are eligible for these awards. It is subject to each department of these academic subjects to decide the criteria.
3. Outstanding Student Award (OSA) Students who show excellence in all core academic subjects and in character are eligible for this award. At most six students from each grade in MS and eight students from each grade in HS can receive the OSA each semester. Academic excellence serves as the baseline (nominees must have a B+ or higher in each class, or a B or higher for AP/ACC classes), but character, club and sports participation, classroom conduct, and the discipline record are also taken into account when choosing recipients.
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4. Morality Model Students whose conduct marks at the end of the semester are over 30 and never have a record of losing marks will be recognized as SMIC Morality Model.
ESLR AWARDS In addition to the semester awards the SA Office will recognize students who model characteristics of the schools ELSRs. This awardees will be recognized on a monthly basis.
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School Equipment and Facilities
Textbooks
Students are responsible for buying textbooks for subjects required by the school. The first and most important step in taking care of your textbook is to write your name, the condition of the book when you purchased it, and the year you received the book on the inside cover. We strongly urge students to cover their books to prevent against wear and tear.
Technology use
The Internet and other electronic resources such as computers, local networks, printers, projectors and sound equipment have much to offer students. Students are expected to use these resources in a responsible manner. IT policy is located in the Appendix.
Room use
Individuals and student clubs wishing to book the gym should speak to the Athletic Director. For conference rooms and auditoriums, please contact the Principal’s Office. Club activities need to be approved by club advisor and the petition needs to be raised by the club advisor. In all cases, a request must be made to the supervising office one week prior to the event in order to ensure availability and custodial arrangements.
Library Use
Library opens from 8:15 a.m. to 4:25 p.m. Lunch break and unscheduled changes will be announced and posted on the library bulletin board. Librarians usually using the morning hour and first period to reshelf books and do preparation works for the day. Therefore, first period is not open for library hour. Students are also not allowed to come to the library before first period. The general loan period for regular library book is two weeks. Please renew books when you need more time. There is penalty for overdue, losing or damaging library books and/or property. All books checked out from the library must be returned before student transfer to other school or graduate. Students coming to the library while class is in session, un-accompanied by a teacher, must have a Library Pass from teacher who is in charge of the class. Students may not be in the library without the approval of the teacher in charge. This includes homeroom period and study hall. Show respect to teachers by giving them priority to get service from librarians, or let them use the conference room when there is conflict.
*For more details, please refer to the Appendix
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Copy machines
Copy machines are for faculty use only.
Classroom cleaning & upkeep
To instill a sense of ownership and teamwork in our students, MS DS will assign various classroom duties each week. Students are expected to fulfill these duties conscientiously and consistently. Some assignments may require students to stay after school to complete. The SA Director will make sure that the classroom cleanliness is up to standard. Even though the HS students will not be assigned cleaning duties the students should make an effort to keep the classrooms tidy.
Lockers and other storage areas
The lockers supplied by the school and used by the students are the property of SMIC School. Therefore, the lockers and the contents of all lockers are subject to random search at any time without regard to whether there is a reasonable suspicion that any locker or its contents contains evidence of a violation of a school rule.
Students are to keep lockers clean and free of any item detrimental to the health and safety of fellow students and teachers. Any materials found in the student locker will be the responsibility of the assigned student. Lockers must be cleaned out at the end of the year. The student will be responsible for the cost of replacement or repair of locks due to loss or damage.
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Co-curricular Activities
During the year, students may be involved in an activity that occurs after school hours. Students are expected to abide by the school rules when participating in these activities. Exceptions to the dress code may apply during some of these activities (i.e athletic uniform or prom); however students are expected to dress appropriately for the activity.
Community Service
Students are expected to do some form of community service during their high school years. A total of 100 hours of community service must be completed in order to graduate. This service may be performed any time after a student’s 8th grade year up through the end of his or her senior year. The school offers an abundance of opportunities for students to serve (CSC, ENV, MVC, coaching, etc.). Any service performed outside of school must be preapproved by the Student Affairs Director. Service to one’s own family will not count towards this requirement.
The 100-hour requirement is for students who spend their entire high school career at SMIC Private School. The requirement will be reduced by 25 hours for each year of high school a student successfully completed at another school. For example, a student arriving at SMIC Private School at the start of his junior year will be required to do 50 hours of community service.
Students who lose conduct marks because of committing offenses may be given a chance to redeem the marks by doing the community service. When it applies, students are able to regain one conduct mark by completing 10-hours of community service. This service does not count as graduation credit.
Rules for School Sanctioned Activities
During the year, the school along with a student club will hold a number of dances and other activates. During these activities, besides the school rules, other rules may apply:
The school will appoint adults to chaperon the dance. No person over the age of 19, not currently enrolled in SMIC School, will be admitted to dances without securing prior approval from the SA Director. All non-SMIC School guests admitted to dances will be required to provide an appropriate picture ID upon entry.
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Student Clubs and Organizations
The school encourages students to get involved in one or more student clubs. However, it is more important to be actively involved in one or two clubs than to be moderately involved in four or five.
Clubs fall in to one of two categories: official and unofficial. Official clubs have gone through a probationary period and are recognized by the school as legit and well-run student organizations. Below is a list of some of the current clubs and a short description of the club.
Official student clubs In order to be an official club, a club must meet certain time requirements. It must meet AT LEAST 20 hours in a semester. It is the president’s duty to ensure that the club meets this time requirement. In order to be considered a member of a club, a student must be present at least 80% of the time.
Official student clubs count for co-curricular credit for high school students. Official student clubs also have a simplified fund-raising process (see “Fund Raising by Student Groups” below).
Please see the SA Office for a current list of clubs.
*NOTE: (1) ENV, CfK, and CSC will be considered official clubs as long as they have at least 20 hours total time for the club (meeting time and community service time). Meetings for these clubs should be held weekly and last approximately 10-15 minutes. Please note that the community service opportunities should make up the majority of the hours for these clubs. (2) ENV, CfK, and CSC also have special requirements for membership. Being though these three clubs focus on community service, in order to be considered a member, students must meet one of the following requirements: 70% meeting attendance; 15 hours community service OR 80% meeting attendance; 10 hours community service
Club Secretaries and Treasurers are required to submit files recording attendance at the end of each month and treasurer’s log by the last day of exams at the end of each quarter. These should be sent via email to the SA office. The template of the files can be requested from the SA office.
Failure to have a faculty advisor, meet the time requirement, or turn in the required forms will result in the club being “unofficial” for that semester. An “unofficial” club will not be put on transcripts and will not count towards a co-curricular credit. If a club fails to
29 meet said requirements for two consecutive semesters, the club will have “official club” status removed permanently. If students want the club re-established, the students will have to go through the process of forming a new club.
Formation of New Clubs
Students are free to form a new club. The perspective club president will first need to write up a proposal. On the proposal he or she should include: 1) Name of the club 2) Who the faculty advisor will be 3) When the club will meet 4) Who the club is open to 5) Names of at least 5 other people who will join the club 6) Where the club will meet 7) The purpose of the club 8) How the club will enhance the SMIC School community
Student-initiated new club will go through a probationary period lasting two full semesters. During this period, club membership must stay steady or increase. Unofficial clubs will not appear on the students transcript.
Fundraising by Student Groups
Fundraising or collection of money for any reason, whether for charity or other causes that may arise, must be approved and coordinated through the SA Office before any contractual or verbal agreement is made by any student group or club. Students participating in a fundraising activity should not be excused to be late or miss any class.
Procedure 1. Go to the SA office and fill out a “Fundraising Request Form” at least one week prior to the event. 2. Each semester, the club’s treasurer must turn in an official “Club Treasurer’s Log” that records all profits and expenditures along with any official receipts (fa piao) from that quarter. This must be turned in to the SA Office by the last day of exams each quarter.
Overnight School Sponsored Events
There might be times during the school year where a club will organize an overnight event. Examples include MUN trips to conferences, etc. It is important that the participants in the event pay attention to the following regulations: The SMIC Student Handbook rules and regulations still apply to the behavior of all participants. 30
Students need to follow all guidelines set by the supervising chaperone(s) including, but not limited to, the following items: o Curfew o Schedules o Meetings o Sleeping arrangements Students will be under chaperone supervision at all times while not participating in designated activities. Students can leave a chaperone’s supervision only with the explicit permission of a supervising chaperone. Members of the opposite sex can be in the rooms of students of the opposite sex only under all of the following conditions: o The door must be open at all times o There must be 3 or more people in the room o It is before designated curfew Any travel documents should be placed in the custody of the chaperone(s).
Athletics
The SMIC Private School is a full member of Shanghai International Schools Activities Conference (SISAC). As a member the school will fulfill all requirements therein and share in the benefits that such a membership provides to our students. The mission of SISAC is to provide season based sports competition and events in a well-chaperoned environment for the students of international schools in the greater Shanghai area. It is a competitive league with two divisions in each of the team sports for both male and female students. This conference is primarily for students in grades 9 through 12. Sports generally offered include volleyball, basketball, soccer, tennis, table tennis, badminton, track and field and cross country.
The SMIC Private School is also a full member of Chinese International School Sports Association (CISSA). As a member school we share in the benefites that such a membership provides to our students. CISSA is a multi-inclusive sports organization that emphasizes involvement for all international schools. CISSA fosters individual and team excellence in a co-operative, friendly, and enjoyable environment between all participating students. This association is for students in grades 6-8 and includes many of the same sports as SISAC, the primary difference is age of participants and the non- competitive component of CISSA which is designed to promote participation from as many students as possible regardless of skill level.
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Uniforms
The school has invested considerable time, effort and financial resources in acquiring suitable uniforms and other equipment for students who participate in SISAC sports as members of the SMIC School Athletics Program. These uniforms and equipment are property of the school and are not for sale. Upon being issued to students to use for a specific season the students are required to return the uniforms and equipment in good condition.
Students are not allowed to wear the school provided SISAC uniforms for non-SISAC events. For example the uniforms are not to be worn for PE or practice; they are not to be worn to school. These uniforms can not be replaced easily and because they were purchased for the sole use of SISAC athletics they will only be utilized for team events.
Students will be unable to obtain school records should they not return the uniforms and equipment. In addition, if a student looses the uniform or any part of the uniform or any equipment for any reason the student and/or the parent/guardian will be obligated to pay for the uniform to include all related costs; service costs, processing costs, replacement fees and vendor expenses. This will be very expensive. It is highly recommended that the student be responsible for whatever attire they are issued when they earn a spot on the team, and whatever equipment they use during the season.
Students will 1. Be assigned a uniform based on size once they have earned a spot on the team. 2. Be required to wash their uniform regularly throughout the season, and wash it again before returning the uniform. 3. Return their uniforms to their coach/captain and the coach/captain will return the uniforms to the Athletic Director.
Sports and co-curricular credit
In order for a students time on a school athletic team to count towards the graduation requirement they must participate in at least 80% of team practices and games. Legitimate injuries as indicated by a doctor’s note are an exception. If a student’s injury effectively ends their season their status and overall time on the team will be reviewed and a decision reached by the coach and Athletic Director regarding that students meeting or failing to meet the requirements for team membership.
*For more information on Athletic policy please see the Appendix.
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Additional Notes
Flag Raisings and Assemblies
During the ceremony of hoisting the flag, all persons should be on time and should face the flag, standing at attention with arms at one’s sides. Both men and women should remove their headdress. No sound or movement is allowed during flag-raising. This is an important and solemn event that requires your full attention and respect. Flag raisings are every Monday during morning homeroom period.
School assembles will usually occur at least once a month. Students are expected to be in their appropriate seats and on time during these assemblies. If the assembly is held by the SA Director then student clubs are allowed to make announcements.
Classroom Placement
Each year, the AA Office will place students in homeroom and in academic classes. The placement is done based on the balance of the academic performances, genders, nationality, and the suggestions made by the teachers of the students from the previous year. The school will not hear requests from parent/guardians to place their sons or daughters with specific students. Also, after students have been placed in classes, there will be no transfer of students between classes except in extreme cases of misconduct resulting from tension between two or more students.
Electronic Devices
The school will not bear responsibility for the loss or damage of any electronic items brought school. Non-essential electronic devices (i.e. hand held games) should not be brought to school. Cell phones must remain silent and invisible during the class time (including study halls and homeroom periods). None of these items may be used during class without prior teacher approval. Games should not be played during the ten minute breaks between classes. Unauthorized use of these items during class will result in confiscation and possibly Level 1or 2 sanction.
Valuables
Students are requested not to bring anything of substantial value to school. If for demonstration purposes a student does bring something of value, the SA office may assist in keeping and monitoring the item on a temporary basis, at the discretion of the SA Director. Parent/guardians and students should understand that the administration cannot be responsible for items brought voluntarily to the school by the students. We strongly suggest that personal items not be brought to school, but if they must, that they be clearly marked with one’s name and carried on one’s person or stowed away in a locker.
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Formal dress
Formal business dress is required for certain school events throughout the year such as commencement, athletic banquets, awards ceremonies, and any other event deemed by the school as requiring proper dress. For boys A suit jacket. Traditional-style, button-down-the-front dress shirt with a collar and sleeves (long or short). No Hawaiian or flannel shirts allowed. A dress tie is optional. Solid-color, classic fit chino-style pants or similar style dress slacks. Socks and a belt must be worn. Leather shoes. No athletic, army, or work style shoes, boots, sneakers, or sandals are permitted.
For girls A tailored skirt that comes to the top of the knee or longer or solid-color, classic fit chino style pants or similar style dress slacks. Traditional-style, button down the front blouse with a collar and (long or short) sleeves, long enough to tuck in. No sun dresses, halter tops, strapless tops, or dresses/blouses with plunging necklines are permitted. Stockings, socks or tights should be worn. Leather dress shoes or dress boots. No athletic, army, or work style shoes, boots, sneakers, or sandals are permitted.
Hall Passes
Students wishing to move in the corridor areas during class time must carry a hall pass from the teacher/administrator. Permission to leave the classroom is at the discretion of the teacher.
Study Hall Passes
Students wishing to be excused from the study hall must show the study hall supervisor a signed study hall pass which is issued by another teacher in advance.
Tardy Passes
Student who is not able to attend the class punctually for any legitimate reason can request a tardy pass from the faculty who is directly involved. Student with a tardy pass will not be recorded as tardy or absent for the period. Endorsing the tardy pass is at the discretion of the teacher.
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Lost & Found
The SA Office has an official place for lost and found items. SMIC School is not responsible for loss of personal or school owned materials. The school carries no insurance for theft or personal liability. To turn in ‘found’ items and claim ‘lost’ items, go to the SA Office. Unclaimed items in the lost & found will be put for SA Auction at the end of each semester. The items that are not purchased will be donated to charity.
Withdrawal
Students who withdraw from school on or before one-third of a semester will receive a refund of two-thirds of the tuition due for the semester plus all of the unused lunch money already paid. Students who withdraw after one-third of a semester is completed won’t receive a tuition refund but will receive a refund of all unused lunch money already paid. Students must submit a withdrawal form to the MHS Academic Affairs office before they can receive their final transcript.
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Academic Expectations
The Educational Program
Information about the educational program, SMIC curriculum, Advanced Placement Courses, transfer credits, graduation requirements and course listings can be can be found in the Course of Study booklet published annually by the AA office.
Elementary to Middle School Matriculation
In order for students to be considered for admissions to the MHS English Track program in the 6th grade, there are at least two admissions’ rounds. The first round is for SMIC English Track students. Round 2 admissions applies to SMIC English Track students not accepted in Round 1, SMIC Chinese Track students, and non-SMIC students.
If SMIC English Track students meet the criteria listed in Round 1 (listed in the following chart), those students will receive automatic admission to the MHS English Track 6th grade, as long as space allows. If space is limited, Round 1 students will be ranked according to the Rounds 2 and 3 criteria below. Admission will be based on these rankings. The remaining students will be placed on a waiting list. Once admissions’ letters are sent to students, letters can be withdrawn by the school if the students’ grades fall below the admissions’ criteria.
Students not qualifying for Round 1 admissions, move on to the round 2 admissions’ process. Criteria for Round 2 admissions are listed in the following chart. Students will be ranked according to the Round 2 criteria and then given admission based on these rankings. It is possible that students in Round 1, 2 or beyond can receive bonus points depending on the criteria listed below. If there is a tie in total points, then a maximum of 2 awards issued in the previous 12 months can be submitted for consideration to be used as a tiebreaker.
In the event that there are still spaces available after Rounds 1 and 2 admissions, the school may hold a Round 3 admissions’ process with criteria as established by the admissions’ office as approved by the MHS Principal. Students may only take the entrance assessment one time in a school year.
Criteria for admissions to the MHS will be communicated to The SMIC Private School English Track 4th grade families by June. Deadlines and criteria for the admissions rounds will be announced by The SMIC Private School Admission’s Office and will be communicated to 5th grade SMIC Private School English Track parents/guardians by October. (see Appendix for the chart)
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Grading Scale & GPA
Middle and High School GPA Calculations Regular Accelerated Accelerated Advanced AP Grade for Grade Percentage GPA GPA Grade for Placement Award Range Award (AP) GPA* Purposes Only Purposes Only A+ 97 – 100% 4.00 4.50 A+ 5.00 A+
A 93 – 96% 4.00 4.50 A+ 5.00 A+
A- 90 – 92% 3.67 4.17 A+ 4.67 A+
B+ 87 – 89% 3.33 3.53 A 4.33 A+
B 83 – 86% 3.00 3.50 A- 4.00 A
B- 80 – 82% 2.67 3.17 B+ 3.67 A-
C+ 77 – 79% 2.33 2.83 B 3.33 B+
C 73 – 76% 2.00 2.50 B- 3.00 B
C- 70 – 72% 1.67 2.17 C+ 2.67 B-
D+ 67 – 69% 1.33 1.83 C 2.33 C+
D 63 – 66% 1.00 1.50 C- 2.00 C
D- 60 – 62% 0.67 1.17 D+ 1.67 C-
F 0 – 59% 0.0 0.0 D 0.0 D * As recommended by the College Board which oversees Advanced Placement (AP) testing.
Academic Affairs Office awards by quarter (Honor Roll)
Middle and High School Honor Roll Criteria
Honors Category Qualifications
All core subjects need to be at least A-, and non-core subjects need to Quarterly High Honors be at least B-.
Quarterly Honors All subjects need to be at least B-. At least grades of A- in all core subjects for the semester grades and Semester High Honors at least B- in all non-core subjects. Semester Honors All subjects need to be at least B-.
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For the purpose of student awards, if a student earns a B- in AP Biology, the grade will be considered an A- for the purpose of student awards. For the purpose of student awards if a student earns a B- in accelerated pre-calculus, the grade will be considered as a B+. Yet, in both cases (for AP and accelerated courses), final grades will still be recorded as a B- on the transcript.
Courses of Study
Information about the classes offered for Grades 6-12 is available in the current Course of Study Booklet which can be viewed on the school’s website.
Deadlines for Course Changes (HS only) There is no add/drop period for the current year. All add/drops must be completed during the add/drop period in the previous school year within the time frame given by the MHS Academic Affairs Office. Subject teachers may complete the drop/add procedure by September 30 of every year and the first two weeks of the spring semester. Moving from regular to accelerated classes or vice versa needs to be approved by the teacher whose class is being dropped and by the teacher whose class is being added, the Director of Academic Affairs, and direct parent/guardian approval is required as well. Teachers of Advanced Placement and accelerated classes must schedule at least one major assessment before the last week of September to adequately evaluate student performance and ability in the class. In order for a student to be moved from an accelerated or AP class the student must be receiving a grade of D+ or below, must demonstrate and document significant time spent outside of class working with the instructor, and must show other evidence that he/she has exhausted all available means of keeping up with demands of the advanced class. A petition must be written and filed by both the student and the teacher of the class in question and will be reviewed by the Academic Affairs office. Because of extenuating circumstances, students and their families may apply for a student transfer of classes during the school year at times other than those listed above. The merits of these requests will be evaluated on a case-by-case basis by the AA director and if approved must go through the standard drop/add procedure for course changes no later than the last week of a grading period.
Grade Classification
For purposes of grade classification, students must earn the following credits to be considered a member of each high school grade level specified below: 0 – 5.5 = 9th grader 6 – 11.5 = 10th grader 12 – 17.5 = 11th grader 18 – up = 12th grader
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Progress Reports
Halfway through each quarter, teachers will send progress reports to parents. This is to provide students an opportunity to improve their grade prior to the end of the quarter. All classes that meet five periods a week require grades on progress reports. Comments explaining the grade are required for any grade C+ or below and are encouraged for all other grades. Electives that meet less than five periods a week will submit grades and comments as stated above, but progress reports are optional for them. Teachers for electives with students who are earning C+ or below will submit a progress report for those students or inform parents of the grade.
Report Cards
Report cards will be issued at the end of each quarter following the midterm or final examination. Comments are required for ALL classes, core and elective, on the quarterly report cards. Incomplete Grades Students may receive an “Incomplete” for their quarter grade because of missing tests, exams, or projects due to excused absences. The incomplete work and grade should be removed within one week of returning to school, or at a time approved by the AA Director. Holding Report Cards or Transcripts Students will not receive quarter report cards or transcripts until all school obligations have been met. These could include such things as returning uniforms or borrowed materials, paying tuition, withdrawing from school, etc.
Homework Policy
1. Homework should serve a positive purpose for learning and supporting the instructional program; therefore, all teachers should give homework. However, it should not be used as a classroom management tool or for busywork.
2. Homework assignments should be meaningful, with an emphasis on quality rather than quantity.
3. Teachers are encouraged to tailor homework assignments to the needs of students who may have different learning styles, primary languages, needs for enrichment or practice, and home support systems.
4. Teachers should give a variety of homework assignments, which may include, but are not limited to, worksheets, individual or group projects, research, application, experimentation, or reflection. Students will not be assigned as homework the grading of other students’ assignments. Student-grading of a quiz of minor
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assignment may happen only during class under the direct supervision of the teacher.
5. On average, total daily homework for the five core classes should not exceed:
Grade Level Total Daily Average Total Weekly Average Grades 6 to 8 2 hours 10 hours Grades 9 to 12 3 hours 15 hours
6. Homework in AP classes usually exceeds the above guidelines.
7. Students will not be assigned as homework the grading of other students’ assignments. Student-grading of a quiz of minor assignment may happen only during class under the director supervision of the teacher.
8. During the registration period, the Course Selection Form and the Course of Study detailed the homework expectation for all classes on a student’s schedule and required both parents and students to sign off that they understand and accept this expectation.
Late Work Policy
For late assignments, teachers may deduct no more than 50% of the points earned as a penalty. Teachers may establish their own late penalties per class so long as they do not deduct more than 50% of the assignment’s possible points as a penalty. (For example: Teacher A may assess a 50% penalty to the first day an assignment is late with no additional penalty for days beyond the first. Teacher B may assess 10% per day for five days until a total of 50% is reached. Both policies meet the standard established by this policy.) Students may have zeroes recorded in the grade book program in order to give a worst case scenario on quarterly Progress Reports. However, if students turn in the work prior to the end of the quarter, these zeroes must be removed and the late grade recorded.
All classes in the same course must follow the same late work policy. For grades 6, 7, and 8, all classes in a grade (with the exception of Advanced Math classes) must follow the same late work policy.
No late work shall be accepted after the end of the school day preceding the first day of Dead Week at the end of each quarter. Assignments turned in after this will receive no credit.
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Make Up Work for Absences
The student is responsible the first day he or she returns to school to contact each teacher to obtain missed assignments and activities that can be completed for make up. For a one- day absence, students are responsible for submission and/or completion of the previously assigned class work including quizzes, two days after their return to the classroom. Example: Absent Monday, make-up Wednesday. For extended absences (two days or more), students are granted the same number of days to complete the work as days absent. Teachers have the privilege of establishing make-up deadlines providing the days allowed are not less than those specified in this policy. Each teacher will communicate his or her make up policy at the beginning of the course to the students. All classes in the same course must follow the same make-up work policy. In Middle School (grades 6, 7, and 8) all classes in the same grade must follow the same make-up work policy.
Assignments are due at the beginning of the class period on the day following the make- up period. Example: If absent Monday and Tuesday, then make-up word is due Friday at the beginning of the class period.
In some cases, due to the complexity and/or spontaneity of the assignment, the teacher may determine that the assignment is unable to be completed. In these situations the student’s grade will be calculated as per the individual teacher’s written grading policy or an alternate assignment may be given.
Make Up Final Exams for Excused Absences
For extraordinary circumstances, families may request approval from the AA office for their child to make up a missed final exam/project because of an excused absence. Forms to apply for this request are available from the AA office. While the School seeks to accommodate family needs, if numerous requests of issuing early or late final exams become too much of a burden for teachers, the AA director can discontinue the privilege.
Students who request early or late final exams must make them up within the same number of days they will be missing from school or the exams will be given on a day and time designated by the AA office. If students do not make up the final exam/project by the required deadline they will receive no credit for the final exam/project missed.
Students taking make up final exams/projects will receive a departmentally approved make up final exam/project. Make ups exams/projects will contain material comparable to the original final exam or project but will contain different questions.
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MHS Subject Tests
To be considerate of students’ study time, the MHS requires that no more than 2 major tests be scheduled in one day. Therefore, tests can only be given on assigned days. Each department is assigned two days per week for the purposes of testing. Below is the testing schedule for this year:
Monday Tuesday Wednesday Thursday Friday Math Math Science Science Foreign Language Foreign History English English History Language
This policy refers to end-of –the-unit tests or comprehensive tests and not weekly quizzes or small assessments. A quiz, for the purposes of this policy, is defined as anything requiring 10 minutes of class time or less. Questions or concerns regarding the policy and its enforcement can be directed to the MHS Academic Affairs Department.
Independent Study Projects
Proposal forms for independent study projects are available in the AA Office. Students need to submit the completed form to the AA Director by the week of June 15.
More information for Independent Study Projects can be found in the Course of Study booklet published by the AA office.
Accelerated and Advanced Placement Offerings
Accelerated and Advanced Placement courses are offered to students who are able to study advanced material at an accelerated pace. Placement in accelerated courses and AP courses is determined based on a student’s ability to perform above the course average, hold positive and eager learning attitudes, demonstrate strong interest and problem- solving abilities, and/or score in the top rank on Measures of Academic Progress (MAP) testing or on the PSAT.
Please note: . All accelerated and AP courses have prerequisites; please check the prerequisites for each course since they vary by departments and by course. Departments offering AP courses should encourage only those students who are prepared for the rigors of an AP course to take these courses. . Due to the rigor of AP courses, students are encouraged to take no more than 3 AP courses per year. Requests for more AP courses in one school year may be made by completing a petition. Forms are available in the AA Office. . No student is allowed to drop an AP course after the announced drop/add time since the AP designation for the course is reported on the transcript.
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. Students who enroll in an AP course are expected to take the AP exam in May to earn advanced standing in college and, in some cases, earn credits towards a college degree. . The AP course title remains on the transcript of the student who takes the AP course but does not take the AP exam, and this student should be graded by the standards set for that AP course. . A student may not ask to take an AP exam which is not offered by our school, unless she/he gets the special recommendation of the AP Coordinator and the special approval of the Academic Council at the MHS. The student is fully responsible for the cost of the AP exams and any costs relating to the exam.
All courses with the AP designation have been approved by the College Board Audit Review to establish official AP status.
Academic Probation and Home Work Club
Purpose The purpose of academic probation is to maintain high academic standards for all students, to provide the means for students to improve their academic performance and to achieve success in school. Students on academic probation must be monitored closely to ensure success, which requires a team effort. The Home Work Club (HWC) Counselor (from the counseling office) provides the linkage between school and home.
Criteria A student will automatically be placed on academic probation when his or her academic performance, measured by quarterly report cards, falls to a grade of “F” in one or more core subjects or falls to a D+ (or below) in two or more core subjects. Core subjects are English, Chinese, math, science, and social studies. Parents/guardians will be notified in writing each quarter by the Academic Affairs Office if a student is on academic probation. The AA Office generates the list of students for the Counseling Office whose grades determine that he/she needs to be on probation. The Counseling Office then monitors the Home Work Club for those students on academic probation.
Conference The first time a student is placed on academic probation, the Home Work Club Counselor will schedule a conference with the student, parents/guardians, and the relevant subject teacher(s). The purpose of the conference is to review the reasons for the student’s poor academic performance and to outline strategies for improvement. The core subject teacher(s) should prepare for the meeting a report indicating 1) reasons for unsatisfactory grade; 2) specific expectations for the student; and 3) resources and strategies needed to help the student improve. Parents/guardians must also assume their share of the responsibility for helping the student improve. For example, if a tutor is deemed necessary, the parent will be expected to secure one in order to help the student
43 improve. This tutor is in addition to daily HWC, not in lieu of. The HWC Counselor then documents the meeting, summarizing the strategies to be used and parties responsible for implementing said strategies. Finally, the student, parent, and teacher sign this documentation which then becomes part of the student’s record. Meanwhile, the AA Office will be notified of the meeting to ensure clear communication of all parties involved.
Participation The first time a student is placed on academic probation in an academic year, his/her participation in the afterschool Home Work Club is encouraged but not mandated. The second time a student is placed on academic probation consecutively, he/she is required to participate in HWC, Monday–Thursday from 3:40 to 4:30 PM. Duration of attendance lasts for the entire quarter. Parents/guardians are responsible for transportation.
Loss of privileges The first time a student is placed on Academic Probation, his/her participation in extracurricular activities will continue on a provisional basis. Students who remain on Academic Probation for an additional (consecutive OR non-consecutive) quarter will lose privileges such as participating in clubs, sports, student council, and other extracurricular activities. This privilege will be decided on a case-by-case basis involving HWC Counselor and other staff members as needed. Students on Academic Probation for the second consecutive quarter are required to come to HWC. The HWC Counselor will report any unexcused absences to the SA Office. One conduct point will be deducted for every unexcused absence from the HWC.
Responsibilities 1. Students - Students must make every effort to complete homework promptly, seek help, as he/she feels necessary, meet regularly with the teacher(s) whose class he/she earned a D+ or below, and attend meetings with counselors and teachers. Students are responsible for making arrangements for the weekly meeting with his or her teacher(s). 2. Parent(s)/Guardian(s) - Parent(s)/guardian(s) need to encourage the student, provide an environment at home conducive to study, and maintain close communication with school personnel regarding the student’s progress; hiring a tutor if agreed upon. 3. Teachers - Teachers need to be available to meet with students on a regular basis, complete a weekly progress report if needed, and communicate with the student, parents/guardians, counselor, and AA Director. Any specific questions that the student or parents/guardians have regarding the content of a progress report should be directed to the teacher. 4. Director of Academic Affairs - The Director of Academic Affairs is responsible for sending out academic probation notices to parents/guardians on a quarterly basis. At the end of the school year, parents/guardians will be notified by the academic affairs director as to the student’s status, either for promotion, retention or withdrawal.
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5. Home Work Club Counselor (Counseling Office) - The Home Work Club Counselor provides the linkage between all of the participants in the academic probation program. The HWC Counselor has the primary responsibility for monitoring the academic progress of students on academic probation, facilitating communication, heading academic probation meetings, and counseling students as needed. 6. Dao Shi – A student’s Dao Shi is notified by the AA Office about probation status and helps monitor student progress.
Grade Retention
Middle School:
Middle School (grades 6-9)
Middle School students who earn an “F’ average in two or more classes will have the opportunity to re-take a final exam of the content from the semester they failed or re- submit the same project that served in lieu of said exam. Students who are still failing two or more classes after re-taking final exams will be retained. However, the report card grade for all students will remain an “F” regardless of the score achieved on the re-take of the exam. The re-take of the exam is only for the purposes of promotion and in no way changes the scores in the grade book or on the report card.
High School (grades 10-12)
The SMIC Private School believes in the importance of varied types of assessments for determining student mastery of content and skills. In accordance with this philosophy, a single exam cannot take the place of varied and authentic assessments in determining student mastery. As a result, in high school, students are not retained nor are they able to re-take exams to pass classes. Any class in which a student receives a grade of 59% or lower, must be retaken in order for the student to receive credit. Failure of a high school course is determined by the average of all quarters of a class taken. Failing one quarter or a semester does not require a student to retake the course unless the course is a one semester course or the average score of all quarters is less than 60%. Students who do not earn enough credits may not advance to the next grade level if they haven’t accumulated enough credits to be considered at that level.
Final Exam Policy
For extraordinary circumstances, families may request approval from the Academic Affairs Office the option to make up a missed final exam/project due to an excused absence. Forms to apply for this request are available from the Academic Affairs Office. While the MHS seeks to accommodate family needs, if numerous requests for issuing early or late final exams become too much of a burden for teaching staff, the Academic Affairs director can discontinue the privilege.
Students who request early or late final exams must make them up within the same number of days they will be missing from school, or the exams will be given on a day
45 and time designated by the Academic Affairs office. If students do not make up the final exam/project by the required deadline they will receive no credit for the final exam/project missed.
Students taking make up final exams/projects will receive a departmentally approved make up final exam/project. Make up exams/projects will contain material comparable to the original final exam or project but will contain different questions and content.
Request for Report Card, Transcript, Student Status Letter
Students applying for formal documents such as report cards, transcripts, or student status letters should go to the AA Office to fill out an application form. It takes approximately three working days to process report cards and status letters. Transcripts require five working days. Transcripts are available only to high school students. A processing fee is charged on a per copy basis. The school is not responsible for mailing these documents; although arrangement can be made with the school to mail reports for the price of postage.
Student Visa
Students who need to renew their visa must start the application process one month prior to the expiration of their present visa. If the students’ visa expiry date is less the one month deadline, the AA Office cannot guarantee the success of obtaining their new visa. For student visa applications, a fee will be charged.
Co-Curricular Activity Credit
SMIC believes it is beneficial for students to be involved in school life outside the classroom. Therefore SMIC requires students to earn one activity credit by participating in clubs, sports and other school activities that take place outside the normal school day.
One activity credit can be earned by one year or one season of participation in major sports (volleyball, basketball, track, soccer) or by participating in Model UN or serving in the role of a Student Council officer or the officer of an official club.
Half an activity credit can be earned by one year or one season of participation in minor sports (tennis, swimming, table tennis, badminton) or by participating in official school clubs or activities (listed in each year’s student handbook).
Students may petition the AA Director for minor sports, clubs, or activities to be awarded more than 0.5 credits if the activity requires extended periods of participation.
Students who transfer into SMIC in G9 or G10 must earn one activity credit. Students who transfer into SMIC in G11 must earn half an activity credit. Students who transfer into SMIC in G12 are exempt from this requirement.
The SA Office keeps the records of students’ co-curricular involvement.
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Teacher-Parent Communication
Teachers are expected to maintain on-going communication with parents through written notes, telephone calls, e-mails, conferences, progress reports, and report cards. Teachers should keep records of all contacts for future reference, including names, dates, and items discussed. The communication should include both positive achievements as well as areas that need improvement. A teacher must contact the parents/guardians as soon as it becomes evident that a student may earn grade C+ or below in that teacher’s subject on the report cards. This email should be cc’d to the Department Head, the Academic Affairs Director, and to the appropriate Counselor. Subject teachers must keep DS informed of student progress throughout the school year. For any serious illness or jury, the school doctor will contact the parent/guardian. If a student has a problem with serious misbehavior, the SA Director will contact the parents/guardians. Once a year on Parents’ Saturday, parents have a chance to observe how the classes are concluded and how teachers and students interact with each other. This also should give parents the opportunity to see the teaching styles and the course materials used to achieve the course objectives.
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APPENDIX
MHS Division Personnel
School Board Office of Administration Dr. Shukuang Hu, Chancellor Ms. Shiny Zhou, Director Ms. Joy Qian, Assistant Office of the Principal Ms. Evy Zhang, Assistant Dr. Kelley Ridings, English Track Mrs. Jean Huang, Receptionist/operator Principal Ms. Laura Liu, Assistant to English Office of Admissions Track Principal Ms. Shirley Chai, Director Ms. Yao Wu, Assistant Office of Academic Affairs Mr. Patrick Carroll, Director and Office of Counseling Registrar Mrs. Joanne Lo, Co-Director Ms. Alice Zheng, Senior Assistant Mr. Keith Sieg, Co-Director Ms. Connie Zhao, Assistant Office of Alumni Relations Office of Student Affairs Mrs. Joanne Lo Mrs. Bethany Bates, Director Mrs. Jean Huang, Assistant Student Health Services Ms. Vivian Chen, PTA Activity Dr. Liqun Bao, School Physician Coordinator Library Ms. Aiwei Weng Ms. Sophia Lin
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Whom to Consult About Special Matters
School Phone: 5855-4588
Matter Office or Person Ext. Address Change Academic Affairs, Administration 306, 362 Athletics Athletic Department 455 Community Service, Student Affairs, Ms. Jean Huang 9 or 171 Student Clubs, Disciplinary records, homerooms Busing General Affairs, Mr. Rich Qin 364 College Applications Counseling, Ms. Joanne Lo 317 Computer Lab Technology & Electronics, Ms. Jenny Jin Tardiness, Inform the absence on the same day, Credits, Transfers, Academic Affairs, Alice Zheng Withdrawals, Report 306 Academic Affairs, Connie Zhao Cards/Progress Report,
Transcripts, Status Letter, Leave applications forms, Request for early dismissal Illness (In-School) Student Health Services 304 Yearbook Ashley Hayes 114 Media Visits Administration 362 Prospective Students Admissions 228, 230 Tuition and Fees Ms Betty Dong, Ms Crystal Lin 338 Volunteering PTA 782 Web Site Ms. Joanna Ashlock 228
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MHS Class Periods Per Week By Subject
Grade Subject 6 7 8 9 10 11 12 English 10 10 10 5 5 5 5 Social Studies 5 5 5 5 5 5 * Science 5 5 5 5 5 5 * Chinese/Foreign 5 5 5 5 5 5 * language Math 5 5 5 5 5 5 * P.E. 2 2 2 2 2 0 0 Life Issues 1 1 1 1 1 1 1 Computer 2 2 2 0 0 0 0 Study Hall 3 3 3 7 7 9 9 Art / Music 2 2 2 0 0 0 0 Electives 0 0 0 5 5 5 25 Total 40 40 40 40 40 40 40
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MHS Homeroom & Dao Shi
Grade Dao Shi Room # Extension number 6A Ms. Arti Agarwal A201 6B Mr. Jeff Boldt A202 6C Mr. Bill Zander A205 7A Ms. Visitacion Dimandaal B201 7B Mr. Darrell Manthorne B202 7C Mr. Jeff Engle B205 8A Mr. Garry Fokke B206 8B Mr. Rob Luo B209 8C Mr. Tony Yang B210 9A Ms. Joanna Tung B101 9B Mr. Roy McMaster B102 9C Ms. YanTing Yang B106 10A Mr. Scott Sanders B107 10B Ms. Ana Pugatch B111 10C Ms. Jadwiga Kiszka B112 11A Mr. Christopher Kong C104 11B Dr. Darshana Hegde C103 11C Dr. Lenn Arre C102 12A Dr. Peter Griffin A101 12B Mr. Darrell Daniels A102
Middle and High School Bell Schedule
7:55 – 8:10 Homeroom and Monday morning flag raising 8:15 – 8:55 First Period 9:05 – 9:45 Second Period 10:00 – 10:40 Third Period 10:50 – 11:30 Fourth Period 11:40 – 12:20 Fifth Period 12:20– 12:55 Lunch 1:05 – 1:45 Sixth Period 1:55 – 2:35 Seventh Period 2:45 – 3:25 Eighth Period 3:25 Dismissal
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IT Policy
For the purpose of this document, The SMIC Private School and the SMIC Private Kindergarten will be referred to as the SMIC School or the school. IT refers to the Information Technology Department of the SMIC Private School.
The SMIC School provides students with access to network and computing resources as an integral part of the education environment. Users should use them responsibly and consistently with the SMIC School mission and objectives. The SMIC School reserves the right to define and to enforce appropriate regulations to ensure that the use of these resources is consistent with The SMIC School's mission. Use of these resources is a privilege, not a right.
The SMIC School expects responsible use of technology by students. The following policies help define what is meant by responsible use of computer-related technology and complement the values of the SMIC School. Users of the SMIC School's accounts are acting as representatives of the SMIC School and, as such, should act accordingly to uphold the SMIC School's character and reputation.
Permitted and Appropriate Use
Access to computing facilities is a privilege granted to registered students. Users must act responsibly and maintain the integrity of these resources. The regulations and guidelines stated here refer to all access and usage of the SMIC School's computers, network, the Internet, and e-mail. Usage must be ethical, reflect academic honesty, reflect community standards, respect the rights of other users, respect all pertinent license and contractual agreements, and show restraint in the consumption of shared resources.
Occasional and reasonable personal use is permitted, provided that it does not interfere with the performance of school duties and responsibilities.
An account owner may not lend his/her account(s) or password(s) to another user. All accounts are required to be protected from unauthorized access by the use of a suitable password. Each user is responsible and liable for all computing activities involving their account. Usage of computer resources is a privilege and not transferable or extendible by members of the school community to people or groups outside the school without the written approval of the Information Technology (IT) Department.
Prohibited Use
Examples of misuse include, but are not limited to:
Unauthorized use of a computer or network.
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Obtaining a password for a computer account without authorization from IT. Attempting or accessing any account or data not personally owned, regardless of intent and whether or not the material is protected. The only exceptions are for access specifically authorized by IT. Attempting to monitor or tamper with another user's electronic communications, or reading, copying, changing, or deleting another user's files or software without the explicit agreement of the owner. However, authorized staff may monitor other users. For example, in some cases teachers are authorized to monitor their own students, and IT staff are authorized to monitor any and every user. As a user you have agreed to that. Any use of the school's computers, Internet, or network to gain improper access to or make improper use of computer systems elsewhere. Sharing information or providing other means of access, encouraging, or even enabling use of the school's computers by anyone not explicitly approved by IT. Performing an act that interferes with the normal operation of computers, terminals, peripherals, or networks. Copying, moving, removing, or altering hardware, networks, or software owned or under license by the school except by IT staff. Running or installing on any computer system or network, or giving to another user, a program intended to damage or to place excessive load on a computer system or network. This includes but is not limited to programs known as computer viruses, Trojan horses, and worms. Attempting to circumvent data protection or uncover security loopholes. Violating terms of applicable software licensing agreements or copyright laws. Deliberately wasting computer resources and consumables. Hiding or masking the identity of an account or machine from authorized school monitors. For example, students may not deactivate SmartSync, etc. Posting materials on electronic bulletin boards that violate existing laws or the school's standard of conduct. Using the school's computers, Internet, or network for unlawful activities, commercial purposes not under the auspices of the school, personal financial gain, gambling, political solicitation, or personal use inconsistent with this policy. Using the computers, Internet, or network to plagiarize or cheat on an exam, paper or other assignment. Connecting to an outside proxy server.
Activities are not considered misuse when authorized by appropriate school officials for security, performance testing or to promote the general welfare of the school community.
Respect for Community
Users are required to use the technology in a manner consistent with the school's standards for community life as well as local law.
The creation and sending of e-mail or other messages that harass, slur, embarrass, demean, or is otherwise harmful, is unacceptable.
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Standards embraced by this community are well known. Usage of the school's computers, Internet, or network for viewing, accessing, downloading, saving, receiving, or transmitting racist, pornographic, harassing, threatening, violent, or otherwise offensive material is unacceptable. This applies to any screen display, printing, or the transmission of images, sounds or messages. Any user, student, or employee, caught accessing such material will be appropriately disciplined.
Confidentiality and Privacy
The school gives best effort to keep its systems and data secure. Students should have no expectation of privacy while using school-owned equipment. Information passing through or stored on school equipment can and will be monitored. The SMIC School maintains the right to monitor and review Internet use and e-mail communications sent or received by users as necessary (i.e., for troubleshooting, retrieving school-related information, legal requests, etc.).
Confidential information relative to personnel matters, internal investigations, or litigation should not be transmitted. Extra copies of all data are kept in the routine process of backup. Deletion of on-line files by a user does not mean that no other copy remains.
Respect for Ownership and Copyright
All hardware purchased by the school remains its property. The material contained in those systems is also the property of the school with the exception of software, which remains the property of third parties while used by the school under the provisions of licenses and copyrights.
Keeping, using, copying, sharing or distributing software, images or other tangible or intellectual property, which one neither owns nor has a valid license is in violation of copyright and is unacceptable. No improperly gained material is to reside on school computers; if discovered it will be removed. The school's policies on plagiarism apply to uses of the computers and network in course assignments.
Respect for Resources
Users must act sensibly and responsibly in regard to the impact of their actions on all other users. If conflicts of resources arise, priority is given to academic and administrative work.
Users must show regard for the resource by routinely removing duplicate or unnecessary files, or seeking off-line means of storage. Generating chain letters or sending broadcast messages beyond the school's distribution lists is unacceptable. In public areas such as labs, installing or storing software not owned by the school and leaving personal files on internal disks are unacceptable.
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Users are expected to save paper. Users provide their own paper for personal printouts, and the school reserves the right to charge direct fees for paper use in public labs. Students are not provided with e-mail accounts.
Web Blocking
The school blocks access to web sites categorized as blatant pornography or hatred, or to other sites detrimental to the smooth and effective running of a school. The assignment or release of web sites from various categories is within the control of the school. There is a lack of any technical means to guarantee the total absence of objectionable material from the campus network
Policy Violations and Sanctions
Computer usage is not an individual right but rather a privilege and users must conform to the guidelines and standards in this policy. Users must cooperate with IT in its operation as well as in the investigation of misuse or abuse.
Persons who feel they are the target of violations are encouraged to bring their concern to the Information Technology Department. Persons who discover an unauthorized use of their account should immediately report it to the Information Technology Department. Persons who observe any loopholes in the security of the systems should report it to the Information Technology Department.
Use of computer systems is monitored and recorded by authorized staff members to safeguard security and smooth operation. The school may respond to violations of this policy as it deems appropriate. Responses include: investigation and confrontation of violators, suspension of privileges, or expulsion. The school is not responsible for defending users against litigation arising from conduct or content that violates policy.
Violations will be reviewed on a case-by-case basis. As deemed necessary, the account will be disabled and all pertinent information will be turned over to the Director of Student Affairs. The Director of Student Affairs determines disciplinary actions in matters involving students.
Download Restrictions
Students may download files that are up to 3 MB in size for the purpose of school work without explicit permission.
If you need to download files that are larger than 3 MB in size, you need to report to your subject teacher who assigned the project to notify IT.
You may not use the network to do the following:
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1. download, run, or store unapproved software (Approval is explicit. If something has not been explicitly approved, it is unapproved.) 2. download or store unapproved music 3. download or store unapproved videos 4. view pornography
Computer Lab Usage
No food or drink is allowed in the computer lab. Any water bottles or other containers must be left at the table near the door upon entering the labs. Computer labs will be locked outside of class time. Students are only allowed to use the computer lab when staff is present to supervise if outside of regular class use. They must have a written pass dated and signed by a teacher. If students want to use the computer lab for special assignments or during study halls, the supervising teacher (of the study hall or content course) is responsible for making sure a teacher is in the computer lab and must issue a written pass dated and signed. Students are not allowed to install any applications or programs unless under the direct supervision of a teacher. (This also includes running programs that are not provided by the school but that may be run without installation.) If students need a program for academic purposes, they must contact the computer teacher who will then contact the IT Department. Users will keep the computer lab tidy and clean. Please limit the amount of printing, especially color printing.
MMFs
Multimedia technology is to be used to integrate with teacher’s teaching plans or homeroom activities. Students are not allowed to use the multimedia facilities unless being supervised by the subject teacher or homeroom teacher.
Computer Network Violations ( Effective 2011 School Year )
The penalties here mainly reflect how significant offenses are in relation to the healthy running of the school computer network.
Path Steps
If a student violates the network usage policy, (s)he is said to have started down a path of deepening consequences.
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Steps Disabled for 1 02 days 2 05 days 3 12 days 4 04 weeks 5 02 months 6 06 months 7 15 months
Types of Violations
Non-violations Listening to music Playing games
There are cases when the above are allowed, like when a teacher gets approval from IT and requests their students to listen to, analyze, and write a composition on a piece of music, etc. However, being in this list does not nullify any of the following.
Minor Violations - Minor violations bring the offender one step down the path. Downloading large files (3 MB) Installing unapproved software Using or storing unapproved files Viewing inappropriate material
Major Violations - Major violations bring the offender two steps down the path. Attempting to log on to other user's account Disguising/hiding unapproved software Lying Sharing own password Streaming unapproved video
Severe Violations - Severe violations bring the offender three steps down the path. Denial of service attempts Hacking/tunneling
Amnesty
Once every second Chinese New Year, the review board may grant a reduction in steps to certain students if their records have been clean for the entire two-year period leading up to that date.
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Cafeteria Dining Guidelines
1. Cafeteria is open between 7:30 AM and 4:30 PM. Students may purchase food from the snack bar before school, during the 15 minute break, and after school.
2. Each student is given a prepaid lunch card at the beginning of the semester. The initial amount on the card is 600 RMB. Students need to swipe the lunch card for their meal or buying food in the Snack Bar. 3. The first lunch card is free. If student loses their lunch card, new card cost will be 15RMB, and the missing card can’t be used anymore. The amount in missing card will be transferred to the new one. 4. Once a lunch card is lost, the student needs to report this to the cafeteria staff at the Snack Bar counter. The account of the lost lunch card will be frozen right away and a new card will be issued the next day after the report is received. The money left in the original card will be transferred to the new card.
5. Each student should eat regular lunch in the cafeteria only. Student club members who wish to eat lunch in the classroom while having the meeting need to apply to the Student Affairs Office at the beginning of each quarter or one day before the event. It is limited to 80 meals per day. After being approved, the students in the club are responsible for going to the cafeteria to swipe their lunch card earlier (around 11am), the club may choose to elect a member to be in charge of collecting and swiping all of the cards. At lunch time the members may pick up their lunch themselves and they will also return the lunch boxes to the cafeteria. 6. Students who forget to bring the lunch card to school can borrow a lunch card from another student.
7. Each student needs to return the tray to the indicated areas while finishing the meal. 8. Students should only use the indicated doors for entrance.
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Child Protection Policy
Our policy is in accordance with the guiding principles of the UN Convention on the Rights of the Child (UNCRC, 1992) of which China is a signatory. Introduction We believe that our school should provide a safe, positive and caring environment in which children can grow in their social, physical and moral development. We recognize the essential contribution our school must make in safeguarding children from harm. The main features of our policy are: Prevention through the curriculum and culturally appropriate counseling/instructional support offered to students and their families. Our school’s child protection infrastructure and procedures for identifying and reporting cases (or suspected cases) of abuse or other child protection concerns. Support (counseling services) for students who may have suffered significant harm, and their families. Staff recruitment, management and support systems which protect children. Our policy applies to all staff, volunteers and others involved in any aspect of our school. Concerned parents may also contact school administration and counselors for any relevant child protection concern.
Prevention We recognize that developing the necessary qualities within both the children and the school as a whole can help prevention. The school will: Establish and maintain an environment where children feel secure, are encouraged to talk and are listened to in confidence (and with the appropriate degree of confidentiality). Ensure children know that there are adults at the school who they can approach if they are worried, anxious or experiencing difficulty (namely teachers, dao shis, counselors and administrators). Include in the curriculum activities and opportunities which equip children/students with the skills they need to stay safe from abuse and ensure that they know who to turn to for help (mainly through whole school assemblies, Life Skills classes and counseling office initiatives) Seek to foster positive and nurturing attitudes with regard to the care of children/students.
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Procedures The procedures for safeguarding children will be in line with approaches/policies adopted by other Shanghai-area private and international schools As a school we will ensure that: We will have a designated staff member for Child Protection (from the Counseling Office) who will receive relevant training. This individual will be referred to as: the Child Protection Officer. All matters relating to child protection are confidential (insofar as the best interests of the child/student are the primary concern). Information about a child will only be disclosed to members of staff on a need to know basis. All staff members are aware of their professional responsibility to share information in order to safeguard children. All staff will be particularly sensitive to signs of abuse and/or neglect. Parents/guardians are aware of the responsibilities of staff with regard to child protection and understand the role they play in child protection and that good communication between parents/guardians and the school is vital to this. This policy is readily available on request to parents/guardians. All new members of staff are apprised of our Child Protection procedures during their orientation. The Child Protection Policy is reviewed and updated annually Entry to school premises is strictly regulated; only authorized visitors will be permitted on-campus (visitors will log into and out of the campus with the guards) The designated Child Protection Officer (from the Counseling Office) is responsible for the following: (A) Ensuring that in the case of a referral, the parents/guardians are informed immediately, unless doing so would put the child concerned at risk of further harm. (B) Ensuring that confidential written records are kept about any child whom there are concerns of possible abuse or neglect. (C) Filing and storing such records confidentially in a secure location (In the Counseling Office).
The school will support students with difficulties through: Continued counseling/monitoring of individual students coordinated by the designated Child Protection Officer in collaboration with other staff working directly with those students. Keeping confidential records, documentation and notifying administration if there is a recurrence or escalation of the alleged abuse/neglect. Ongoing collaboration and partnership with parents/guardians in terms of child safety.
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PROCEDURE/PLAN OF ACTION NOT INVOLVING STAFF When a student self-reports/alleges incidence of abuse or there is a referral based on visible sign of physical/emotional abuse or neglect (not involving staff): Teachers/Staff members must immediately make a written record of the allegations and contact the Counseling Office (to the counselor assigned to the student’s class and the counselor designated as the Child Protection Officer). Counseling sessions will ensue and the Student Affairs Office and Principal will be alerted. Counselor calls for a meeting with appropriate school staff members (teachers, SA director, coaches, dao shi, principal) – investigative and exploratory in nature. If signs of abuse are reasonably suspected (in alleged cases of non-parental abuse) parents/guardians will be contacted for an immediate meeting with the Child Protection Officer (Counselor), SA Director and Principal. These three individuals comprise our school’s Child Protection Team. In cases of alleged parental abuse, the school will contact appropriate governmental authority. A plan of action (termed as a Restorative Plan) in terms of identifying and defining the nature of the abuse will be formulated, presented to the parents and subsequently implemented. A cessation of what has been deemed as abuse is immediately expected. Parents who refuse to accept the Child Protection Team’s Restorative Plan (which may include counseling and external referrals to therapists/psychologists), may be subjected to the consequences imposed upon them as a result of further action taken by the school. Ongoing monitoring and counseling will take place for a sustained period of time to ensure that the circumstances which led to the suspected abusive/neglect have either been mitigated or no longer exist (and that the student no longer is at risk of harm).
SUPPORTING STAFF We recognize that staff who have been involved in assisting or working with a child who has been allegedly abused or appears at risk, may find the situation very stressful. Support is given by the Counseling Department to staff by providing an opportunity to discuss their anxieties and reflect on possible outcomes with the Child Protection Officer. ALLEGATIONS AGAINST STAFF We understand that children may make allegations against a member of staff. Allegations should be reported to the Principal or Chancellor. In such cases when an allegation reaches the Principal an investigation will be begun within one business day. STAFF CODE OF CONDUCT All staff members (paid and voluntary) are expected to adhere to a code of conduct in respect of their contact with students and their families. Children will be treated with respect and dignity. While it would be unrealistic to prohibit all physical contact between adults and children, staff are expected to exercise reasonable professional caution and avoid
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placing themselves in a position where their actions might be open to criticism, compromise and misrepresentation. If it becomes necessary to physically restrain a student for their own or others’ safety, a written record will be made of the incident and the principal informed on the same day. For their own safety and protection, staff should exercise caution in situations where they are alone with students. Other than in formal teaching situations; the door to the room in which the counseling or meeting is taking place should be left open. All rooms which are used for the teaching or counseling will have unobstructed clear glass panels in the doors or the doors will be left open.
http://www.loretohighschool.com/about-us/policies/child-protection-policy/ http://sites.saschina.org/mscounselor/files/2011/09/Child-Protection-at-SAS-English- 1f7srk8.pdf www.theradclyffeschool.co.uk/school-policies/child-protection-policy www.unchildrights.blogspot.com/2009/03/summary-childrens-rights http://www.unicef.org/crc/files/Rights_overview.pdf http://en.wikipedia.org/wiki/Convention_on_the_Rights_of_the_Child
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Library Rules and Policies
A) Library Hours
MHS library 8:15-4:25 ES library 8:15-10:45 11:20-4:25 (Lunch break 10:45-11:20) Any scheduled changes will be announced and posted on the main door of the library.
B) Circulation Policy
1. Students can only borrow books from the library on their own campus. 2. Elementary School students are allowed to check out a total of 3 books, and Middle/High School students are allowed to check out a total of 5 books. 3. The general loan period is 2 weeks. Periodicals and reference books are not for circulation. Teaching resources are for teachers only. Reserved collections in MHS may have their own rules and policies. Please inquire with the librarians. 4. Return library books on time. Books can be renewed if more time is required. Renew library books before the due date. 5. If you have overdue book or owe overdue fine, student will not be allowed to borrow more books. 6. All books check out from the library must be returned before the end of the semester. Students need to return all library books before transferring out of the school or graduate. 7. There is penalty for losing or damaging library books and/or property. 8. AA Office may withhold Student’s quarter report card or transcripts and/or inform parents if students refuse to return library books or pay library fines.
C) Library Rules
1. No food or drinks in the library. 2. No running or chasing in the library. 3. No cards, games, MP3 players or cell phones in the library. 4. Do not bring backpacks, bags or non-library books into the library. 5. Be as quiet as possible. 6. Library computers are for bibliographical information, playing games is not allowed. 7. Use library books, furniture, or other equipments with care. 8. Keep the library clean and the bookshelves tidy. 9. Return book on time. Renew books before due date. 10. There is penalty for losing or damaging library books/property. SA Office will be informed if the damage is made intentionally. 11. Do not enter librarian’s work area without permission. 12. Do not open the Emergency Exit, unless there is an emergency. During an emergency, students shall follow the instructions posted by the library door and emergency exit. Leave the library quietly.
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D) Rules for Library Classes:
1. Library class is not free activity time. Students shall stay with their class the whole time. Listen to teacher or librarian’s instruction. 2. If you need a break, ask teacher or librarian for permission first. 3. Follow all the library rules. 4. All the classes should line up before entering and leaving the library. Students cannot come and go as they wish in a scheduled library class. 5. Each student can only take one book for reading at a time. Please use a book mark and put the book back in the right place after reading. 6. Before leaving the library, the class should put the books back where they belong and push in the chairs.
E) Usage of Library Passes:
1. Students coming to the library while class is in session, un-accompanied by a teacher, need to have a Library Pass; Students cannot be in the library without the approval of the teacher in charge. This includes homeroom period and study hall. 2. Library passes shall include the student’s name, session, date or time allowed, and signature of the teacher in charge. If possible, also specify the reason why the student is granted the library pass. 3. Computer Lab passes can not be used as a Library Pass. Library computers are for checking bibliographical information only. 4. If students come to the library to check out a book to read, the time allowed must be specified on the pass. Students are not allowed to spend the whole period looking for a book to read. If possible, send 1 student at a time. Send another when the first one returns. 5. Even with a Library Pass, if students do not follow library rules, they will be sent back to the classroom. 6. Students shall show librarian their library pass upon entering the library.
F) Using Library Conference Room:
1. For school activities only. 2. During regular school day and school hours only. 3. Student need to have librarian’s permission to use the conference room. 4. Teacher has priority over student. Group has priority over individual. 5. The party involved shall be 100% responsible for setting up, cleaning up and restoring the furniture set up afterward. 6. The party involved shall honor all the library rules.
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Parent/Guardian Communication Flow Chart
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Forms
SPECIAL NEEDS 学生自备午餐 LUNCH 申请表
APPLICATION Name 名字: Class 班级: HR Teacher 班主任:
Reason (check the box and explain why) 请在对应原因的空格内打 √ 并说明: medical 医学: Doctor’s documentation is attached religious 宗教: ______
Period 时间: From ______to ______(YYYY/MM/DD) (YYYY/MM/DD)
I, ______(Parent/guardian’s Name), will provide my own lunch for the above mentioned student every day during the indicated period. I realize that it is my responsibility to provide him/her with a healthy, well-balanced lunch and I take full responsibility for the above mentioned student’s health from eating the lunch sent with them to school. I also realize the school does not provide equipment (microwave, oven, refrigerator, etc.) to heat up the food or keep the food cold. Parent/guardian’s Signature HR Teacher’s Signature SA Director’s Signature 家长签名 班主任签名 德育主任签名
The SMIC School STUDENT LEAVE APPLICATION 学生请假申请表 Note to Parents: 1. This form needs to be turned in to Academic Affairs Office (Room A217) before leave or absences will be unexcused. 2. Students are limited to ten (10) excused absences per semester. Any absences in excess of 10 will be counted as unexcused. 家长注意: 1.请假手续须事先完成，否则以旷课论。 2.每学期至多给假 10 次，超出部分以旷课计.
Student Name: Homeroom: 学生姓名 班级: Dates of Leave: From (YYYY/ MM / DD) To 请假日期 自 (年/月/日) 至
Reason for Leave ： 原因
Parent’s Signature 家长签名 Parent’s Email Address 家长邮箱地址
HR Teacher’s Signature 班主任签名 AA Director’s Signature 教务主任
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Submit to MHS
Early Release Form Guardhouse when leaving the campus.
Name: ______of ET Class: ______Grade _____ is permitted to Reason: leave the school. 兹同意该生离校 Leave Form submitted Personal illness (School Physician’s Signature: Time of Dismissal 离校时间:
______) ______
Emergency at home Signature of Director of Academic Others (Explain: ______Affairs or Director Student Affairs 教务主任或德育主任签名 ______)
School-bus rider only - Need to cancel the ride to school bus #____ for today. ——————————————
Time: ______Date 日期：______
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Student Athlete Policy
STUDENT-ATHLETE CONDUCT: In agreeing to join the SMIC Private School Athletics Program, student-athletes must be willing to accept personal responsibility above and beyond that of the general student body. Participation in the Athletics Program is a privilege, not a right, therefore student-athletes are expected to behave as positive role models and representatives of the SMIC Private School and their community, in class, on campus, at home and away from school. Any failure to meet these responsibilities may result in team suspension or total loss of athletic participation privileges.
These obligations include, but are not limited to, responsible conduct in the following areas:
Abide by all Team, Department, school, and SISAC rules at home and away. Represent the SMIC Private School and community with class, integrity and the highest ideals of good sportsmanship in all competition Personal commitment to the policies, procedures and regulations of the SMIC Athletics Department Maintain appropriate, efficient, and respectful communication in daily activities and interactions in and away from athletic preparation and competition. Maintain qualifying academic standards, as outlined by the Student Handbook. Attend all team meetings, events, practices and competitions, unless officially excused via request to the Coach or Athletics Director. In the event of an injury, you will be expected to follow the rehabilitation recommendations and requirements given by the Athletics Department and medical professionals before you are allowed to return to action. Take proper care of equipment and uniforms provided; report any damaged, lost or stolen items immediately. Respect for Teammates, Classmates, Coaches, Teachers, contest Officials, School Administrators, opponents, and Athletics Department personnel at all times.
DRESS CODE:
Students must abide by the school dress code before and after practices, matches, and events; home and away.
GOOD SPORTSMANSHIP Good sportsmanship means more than the absence of negative actions in public. It encompasses an overall conduct and attitude that denotes an abiding respect for the value of sport and healthy competition, the ideals that govern fair play, the earned esteem of rivals, and trust in the honor of the game and those selected to officiate.
Unacceptable behavior on the playing field, court or track includes, but is not limited to, the following: Physically abusing officials, coaches, opponents, or spectators; 68
Engaging in any known slander of game officials, event personnel, another school or its student-athletes or personnel; Inappropriate physical actions, such as throwing equipment in anger. Inciting players or spectators to negative actions or to any behavior that insults an opponent (e.g., taunting an opponent, official or spectator). Using obscene or other inappropriate language or gestures toward people attending an event. Engaging in activities that constitute harassment and/or intimidation (including verbal, physical, sexual, or any combination thereof);
The Athletics Department maintains the right to investigate incidents of unsportsmanlike conduct and any other misconduct involving a student-athlete and may sanction or discipline a student-athlete(s) accordingly, consistent with school and league rules.
TEAM TRAVEL RULES When traveling to represent the SMIC Private School in your athletic endeavors, you are expected to abide by the conduct policies above as well as the following rules:
Team members are expected to travel together as a Team to and from athletic events. If you wish to forgo traveling with the team to and/or from an event you must submit a written note from your parent or guardian stating how they would like you to travel to and/or from the event at your own risk. This note must be submitted to your Coach or the Athletic Director before noon on the day of the event. (or submitted the day before a weekend tournament) In keeping with the school’s dress code, you may not wear apparel that falls outside of the clothing allowed at school and/or with inappropriate or offensive language or images. Vandalism, theft, or illegal or disruptive behavior of any kind in hotels, restaurants, competition sites or any other place is prohibited and will not be tolerated. Make sure your Coach knows where you are at all times. Be on time for all meetings, meals, departures, etc. and abide by curfews set by the Coach.
DRUG AND ALCOHOL POLICY: It is the expectation of the SMIC Private School Athletics Department that student- athletes perform at optimum standards, both academically, and athletically.
Consistent with this fundamental expectation, and in keeping with the school’s policies, participating student-athletes are prohibited from abusing alcohol, tobacco, and all illegal drugs. Such use by any member of an athletic team is expressly prohibited, whether occurring before, during or after the team’s season of sport. The only exceptions are for medication prescribed by a licensed physician for the individual student- athlete. Unauthorized use of drugs, underage consumption of alcohol and citations of drug and/or alcohol abuse.
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5th to 6th Grade Transition Admissions’ Criteria
STAGE OF POINT(S) ADMISSIONS’ CRITERIA OUTCOME AWARDED PROCESS Applies to SMIC English Admission to SMIC English Track students only Track students for 80 Round 1 GPA-based for Round 1 Total score ranking seats (or a greater amount as Round 1 only for grades (GPA in decided in advance of the Admissions No major demerits / major Round 1 selection). If a student’s grades behavior problems that admissions & drop after Round 1 admission demonstrate repeated admissions’ granted, then the admission’s problems in the 5th grade. assessment score in offer can be rescinded. Applies to the following later rounds), students: behavior, and SMIC Chinese Track attendance. See students criteria as follows SMIC and non-SMIC students SMIC English Track in “Round 2 passing the admission’s students not getting round Admissions.” assessment are invited to 1 admittance continue to Round 2. Non-SMIC students
Grades (based on Students are ranked according admissions’ assessment Round 2 to point values. Students with results). Students with 2 10 points maximum Admissions the highest number of points or more Fs in core subjects who meet the school’s are not admitted admissions’ standards will gain 10 points maximum Behavior (2 reference admittance as space permits. (1 pt. subtracted for letters from previous Others can be added to a each major demerit school – 1 letter must be waiting list if they do not gain or major behavior from school official) immediate admittance. infraction) Attendance (previous 5 maximum (1 pt. school provides attendance subtracted for each record) unexcused absence) Round 3 See Round 2 criteria See Round 2 points Used only as space allows. Admissions SMIC sibling currently 1 pt. enrolled Bonus points are added to the Rounds 1, 2 & 3 SMIC employee child 1 pt. round 1, 2, and 3 admission Admissions’ 1-2 years score before determining a final Bonus Points Length of time enrolled at enrolled = 1 pt. ranking. SMIC 3 or more years enrolled = 2 pts. A maximum of 2 verified Used in Rounds 1, 2, or 3 only Tiebreaker for awards from the previous 12 NA in the case of a tie in points Rounds 1, 2 & 3 months a tiebreaker. awarded.
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Air Quality and Its Implications for Student Activity SMIC School pays close attention to the air quality and its impact to students’ health. The school will modify the students’ P.E. class and activities according to daily air quality. The details are as below: 1. SMIC School will make decision upon whether students’ P.E. class and activities should be held outdoor using the daily AQI and PM2.5 data issued by the government. 2. When AQI or PM2.5 reading is between 0-99, which means the air quality is good or excellent, the students are encouraged to do outdoor activities. 3. When AQI or PM2.5 reading is between 100-199, which means the air quality is lightly or moderately polluted, the outdoor activities that last half day or whole day (including field trip, Sports Day etc.) will be canceled. P.E. class and recess will be normal. 4. When AQI or PM2.5 reading is equal to or higher than 200, which means the air quality is severely polluted, P.E. class and recess will be moved to indoor. 5. For special circumstances, school will take action according to the government and Education Bureau’s regulation, in order to minimize the harm to student’s health caused by air pollution.
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Documents Consulted
1. Adopted from The Landmark Christian School Honor Code http://www.landmarkchristianschool.org/highschool/honor.html
2. Adopted from The Landmark Christian School Honor Code http://www.landmarkchristianschool.org/highschool/honor.html
3. The English Martyrs School and Sixth Form College Discipline and Behavior Policy 2010-2011
4. Oologah-Talalah Student Handbook.
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The SMIC Private School Student Family Agreement
The SMIC Private School staff is committed to helping students learn in an environment of respect and care. Students and parent/guardians are asked to read, agree with, and sign the following ‘Student Family Agreement’ by Monday September 7th, 2015. Please turn in to student’s Dao Shi. Students who do not turn in the form by then will not be able to attend SMIC School until the form is turned in.
1. I will conduct myself according to the SMIC Honor Code. 2. I understand the rules and regulations outlined in the Student Handbook. 3. I understand the consequences associated with the violation of these rules and regulations.
As the student, I, the undersigned, have read, understood, and agreed to support The SMIC Private School’s values and expectations as stated in the Student Handbook.
Student name (in print): ______
Student signature: ______Date: /___/_ _
As the student’s parent/guardian, I, the undersigned, have read, understood, and agreed to support The SMIC Private School’s values and expectations as stated in the Student Handbook.
Parent/guardian name (in print): ______
Parent/guardian signature: ______Date: ___/___/___
Photograph and Video Release Form - Waiver I understand that pictures and videos are regularly taken and used by SMIC Private School. They might be used on the school website, print materials, for presentations, or for school announcements. I hereby give consent to the school to use my child’s name, picture or video for school purposes. [ ] Yes, I give my consent to SMIC Private School to use my child’s name, picture, &/or video. [ ] No, I do not give consent to SMIC Private School to use my child’s name, picture, &/or video.
Parent Name:______Parent Signature:______*By not signing this section, you are waiving your rights in this matter.
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