The SMIC Private School

Shanghai SMIC Private School- International Elementary Division 2020-2021

TABLE OF CONTENTS

INTRODUCTION 3

SCHOOL DIRECTORY 4

BELL SCHEDULE 5

ATTENDANCE POLICY 7-9 Absences Make-up Work and Late Work Policy Planned Absences Tardiness

ENTERING/LEAVING CAMPUS 9-11

STUDENT HEALTH & SAFETY 11-17 First Aid and Injury Procedures/ Health Checks Air Quality and Its Implications Fire and Lock-down Drills Immunizations and Records Lunch and Food Items School Uniforms/ Dress Code/ Dress Code Violations Counseling Services SMIC-I ES Student Support Team (SST)

STUDENT CONDUCT & DISCIPLINE 18-24

SCHOOL EQUIPMENT & FACILITIES 24-27 Textbooks and Technology Use Library Circulation Policy

EXTRACURRICULAR EVENTS AND ACTIVITIES 28-29 Assemblies Field Trip Policy School-wide events and fundraisers

INFORMATIONAL ITEMS 29 Electronic Devices Hall Passes Lost & Found Valuables

GRADING & ACADEMIC POLICIES 31-36 Grading Policy Honor Roll Criteria Retesting Policy Grading Criteria Report Card Distribution Policy Conditional Acceptance Grade Retention Academic Integrity

SPECIAL ISSUES 36-40 Parent-Teacher Communication Request for Report Cards and Certificates of Enrollment Tuition Payment Policy and Withdrawal Procedure English-Speaking Policy Photo & Video Release CCTV Request Student Artwork/Work

APPENDIX 41

Shanghai SMIC Private School- International Student Handbook

Elementary Division

INTRODUCTION The Shanghai SMIC Private School- International is a comprehensive private elementary school offering a multitude of curricular as well as extracurricular programs.

Through your hard work, cooperation, teamwork and a willingness to help each other, we are going to see you grow and reach your academic, social and personal goals for a successful future. Thanks for joining us in realizing our dreams together!

Our Vision Educating and nurturing students to become global citizens of honor and self-discipline who are committed to independent thinking and service to others.

Our Mission The heart and soul of the school is a combined partnership with families and community to provide positive, student-centered education that balances academic excellence with physical, social and emotional well-being using both an American-style curriculum and Chinese cultural traditions.

Expected School-wide Learning Results (ESLRs) The SMIC Private School- I is committed to significant local, regional, national, and international partnerships with families and communities that prepare students to be:

Global Citizen: Students will engage in positive active citizenship through respect for the environment, commitment to charitable causes, and an appreciation for cultural diversity.

Persons of Character: Students will consistently choose to respect self and others.

Motivated Learners: Students will demonstrate a passion for learning and an intellectual curiosity through creativity, initiative, collaboration, and problem-solving.

Healthy Individuals: Students will make appropriate choices that reflect physical well being as well as social and emotional maturity.

SCHOOL DIRECTORY

Whom to Consult About Special Matters 各部门联系 School Phone: 2033-2588

Elementary School 小学部

Inquiries 咨询内容 Office / Person-in-charge 联系人 EXT.分机 Contact Information Address Change 更新联系方式 Report Cards, Transfers, Academic Affairs Office for ES SMIC-I 英文部教务处: Withdrawals, Certificate of Ms. Ivy Lee 李楠老 245 Enrollment 学生成绩单、在师 Email: [email protected] 学证明、转系列、转学 *Start the process 1 month prior to withdrawal to obtain 2,000 RMB deposit School Lunch: Food Allergies/Religious Exemption 食物过敏或宗教缘由 Student Affairs for ES SMIC-I 英文部德育处： Special Excuses Mr. Aaron Davis 269 Early Dismissal Email: [email protected] 学生早退、特别理由缺席 Behavior Issues 学生品德教育 SMIC-I Senior Director of ES 英文部副校长： Ms. Dani Ma’u 茉莉花老师 259 Email: Danielle_Ma’[email protected] Academic and Grading SMIC-I Director of Early Childhood (K1 – Grade 1) Policies Ms. Tway Ye 225 学生学习及考试成绩 Email: [email protected] Associate Academic Affairs Director (Grade 2- 5) 英文部教务处: Mr. Paul Davis 253 Email: [email protected] Early Childhood Assistant – TBD 220 Student Attendance Academic Affairs Office (Grade 2- Grade 5) 教务处：学生每日出/缺勤纪录 Desiree Zhang 张雯婷老师 (Academic Affairs Assistant) 252 Email: [email protected] Chinese Track Student Affairs 中文部德育处： After-School Supervision Allen He 何元老师 233 课后晚托班 Email: [email protected] Admissions 招生办： Prospective Students 刘海朋老师 128 中、小学招生事宜 Ms. Laura Liu (Admissions Director) Email: [email protected] General Affairs 总务： Busing Mr. Rich Qin 秦世俊老师 (Transportation Director) 364 校车 Email: [email protected] Tuition and Fees Finance Office 财务室： Request for Tuition Invoice Ms. Julia Sun, Bursar 孙静老师 (Finance Specialist) 338 学杂费, 交通费, 发票申请 Email: [email protected]

PTA 家委会： Volunteering Ms. Vivian Chen 陈育秋 (PTA Liaison) 370 家委会联系 Email: [email protected]

Bell Schedule

Kindergarten (K1) Schedule 8:10 - 8:20 Arrival 8:30 - 8:45 Morning Meeting 8:50 - 9:20 First Period 9:25 - 9:55 Second Period 10:00 – 10:20 Brain Break and Snack 10:20 - 10:50 Third Period 10:50 - 11:25 Fourth Period 11:25 - 12:25 Lunch 12:25 - 1:55 Rest 2:05 – 2:45 Fifth Period 2:45 – 3:15 Sixth Period 3:15 - 3:40 Dismissal Preparation and Snack 3:40 Dismissal

Kindergarten (K2) Schedule 8:00 - 8:10 Arrival 8:15 - 8:30 Morning Meeting 8:30 – 9:15 First Period 9:20 - 9:55 Second Period 9:55 – 10:10 Brain Break and Snack 10:10 - 10:45 Third Period 10:50 - 11:25 Fourth Period 11:25 - 12:05 Lunch 12:05 - 12:35 Rest 12:40 - 1:15 Fifth Period 1:20 – 2:00 Sixth Period 2:00 - 2:40 Seventh Period 2:45 - 3:15 Eighth Period 3:15 - 3:40 Dismissal Preparation and Snack 3:40 Dismissal

Grade 1 – 5 Schedule 7:50 – 8:00 Homeroom or Flag Raising 8:00 – 8:40 First Period 8:45 - 9:25 Second Period 9:30– 10:10 Third Period 10:10 – 10:30 Snack and Recess 10:35 – 11:15 Fourth Period 11:20 – 11:40 Fifth Period 11:50 – 12:20 Lunch 12:20 – 12:45 Recess 12:50 – 1:30 Sixth Period 1:35 – 2:15 Seventh Period 2:20 – 3:00 Eighth Period 3:00 – 3:10 Dismissal Preparation 3:10 Dismissal

I. ATTENDANCE POLICY

Good attendance is critical to success in school. Our attendance policy is designed to encourage a strong student attendance record. When students miss classes, they miss essential information, dialogue, and class activities, and the absence of their participation and presence can have an adverse impact on the classroom environment.

1. K1 students should arrive by 8:10 a.m. – K2 students should arrive by 8:00 a.m. Grade 1 – 5 students should arrive at school by 7:45 a.m. Homeroom begins at 7:50 a.m.

2. Homeroom teachers take attendance at the beginning of each school day and enter it into the student database by 8:15 a.m. K1 students are considered tardy if they arrive to their homeroom after 8:30 a.m. – K2 students are considered tardy if they arrive to their homeroom after 8:15 a.m. Grade 1 – 5 students are considered tardy if he/she arrives to their homeroom after 7:50 a.m.

3. Parents should inform the homeroom teacher of their child’s absence before 8:00 a.m.

4. If a student needs to leave school early, parents must notify the homeroom teacher and the Director of Student Affairs beforehand. The student must obtain an Early Release form from the Office of Student Affairs. See Sign In/Sign Out Office Procedure below.

5. If a student becomes ill during the day, he/she must go to the school nurse (A102 or 2-106).

Absences Acceptable excuses for absences from school, classes or other required school activities cannot exceed 10 absences in one semester and include but are not limited to the following:

 Observance of religious holidays  Travel with parents  Medical visits  Personal illness  Illness &/or death in the family  Emergency at home  Visa or passport renewal

Portions of the school day missed due to absences shall be carried as follows: 1. Absent less than 2 hours – student is considered present all day. 2. Absent two to four hours – student is considered absent half a day. 3. Absent more than four hours – student is considered absent one day.

Make Up Work for Excused Absences

Teachers have the option of establishing make-up deadlines providing the days allowed are not less than those specified in this policy. Each teacher will communicate his or her make-up policy at the beginning of the year to the students.

For every day a student is absent:

 (work assigned during absence) He/she has the same number of days to make up the work that is missed.  (work assigned before absence) He/she is expected to have the work ready for submission on the day of returning to school.  In some cases, due to the complexity and/or spontaneity of the assignment, the student will be either assigned a different assignment or be exempted from the assignment. In these situations, the student’s grade will be calculated as per the individual teacher’s written grading policy.

Late Work Policy Late work is an assignment that a student has submitted in late, not make-up work from an absence. Students’ grade will be deducted 10% for each school day an assignment is late. Students may not turn in late assignments after five school days. No late work shall be accepted for credit after the final day of the quarter.

Planned Absences Students anticipating absences should obtain a Student Leave Form (see Appendix) from the Office of Student Affairs or the school’s website. The form needs to be filled out by a parent or guardian, signed by the student’s homeroom teacher, and submitted to the Office of Student Affairs.

Tardiness (by quarter) K1 students are considered tardy if they arrive to their homeroom after 8:30 a.m. – K2 students are considered tardy if they arrive to their homeroom after 8:15 a.m. Grade 1 – 5 students are considered tardy if he/she arrives to their homeroom after 7:50 a.m. SMIC Private School-I places a high priority on coming to school and to classes on time. Students who are chronically late are in danger of conveying certain messages: a complacent attitude toward their classes, a lack of respect for their teachers and peers, a lack of concern for the efforts of support staff, and a lack of basic learning skills. The following is SMIC-International tardy policy per quarter:

4th Tardy Email to parents reminding them of the tardy policy and upcoming consequences 6th Tardy Email and call to parents reminding them of the tardy policy and upcoming consequences +1 day of detention 8th Tardy Email to parents reminding them of the tardy policy, loss of Honor Roll or Principal’s List 10th Tardy Email to parents, reminding them of the tardy policy, and SA Office Referral with loss of 1 Conduct Mark, parent meeting with SA and HR teacher, Senior Director of ES and counseling office rep +2 days of detention 12th Tardy Email to parents, and SA Office Referral with loss of 2 Conduct Marks +3 days of Detention 13th or more referral to the discipline board and consequences to be determined by the Tardies discipline board

All tardies will be considered unexcused with the exception of students who have a written administrator-approved excuse from a parent, doctor, teacher or administrator.

II. ENTERING/LEAVING CAMPUS

Where am I not allowed to go? Certain areas on and around the campus are off-limits to students, including:

Off limits: 1. Copy and server rooms 2. Guard’s house 3. Any area that is not visible (i.e. behind the bushes, in the garden, etc) 4. ES Building #2 above the 4th floor including the upper stairs and roof 5. Any areas under construction or repair

Limited areas (must have teacher/staff supervision): 1. Administration and faculty offices 2. Auditoriums 3. Classrooms, including the art room, music room and computer lab 4. Private Kindergarten building and the private kindergarten playground area 5. Middle/High School Campus 6. Cafeteria 7. Gymnasium 8. Basketball courts/soccer fields/playground 9. Other areas will be announced as the need arises

Closed Campus The SMIC Private School- I is a closed campus. You may not leave school grounds during school hours without authorization from a teacher or administration. If a parent wants to visit the school they must ask the homeroom teacher ahead of time in order to receive an official gate pass to enter the campus. This pass must be shown to the guards when entering the elementary school campus.

What if My Child Needs to Leave School Early? Sign In/Sign Out Office Procedure 1. Submit a request (parent note or email) for early dismissal to the homeroom teacher. 2. Your child will go to the Office of Student Affairs to pick up an Early Release Form before he/she needs to leave the school. This form must be filled out and signed by the Director of Student Affairs or Academic Affairs in order for a student to exit the campus. 3. Show the Early Release Form to the guardhouse when leaving the school.

Any student who becomes ill during the school day must obtain permission from the school nurse’s office to leave school early. The school nurse will determine if the student can continue on with classes or return home. Permission to sign out will be granted after contact is made with a parent or other legally responsible adult. Students must have an Early Release Form filled out in order to exit the campus.

Guest Visitation Policy Visitation is limited to the parents and guardians of the students enrolled and organizations approved to conduct business on campus. All visitors on campus should should apply in writing for guest visitation from Homeroom teacher or Administrator. One week prior to the visit, submit the application. You will be notified if your request has been approved. All visitors to The SMIC Private School- I will receive a visitor’s pass from the guard at the front gate.

Loitering, Unauthorized Entry and/or Trespassing Loitering, unauthorized entry, and/or trespassing shall be defined as any student entering a facility, part of a facility, and/or a secured area without permission. This applies to any property owned by the school. A student who aids or assists another in committing the above infraction shall be deemed equally responsible for the offense and may receive the same consequence.

Classroom Lock Up Monday through Friday classrooms will be locked at 4:30 p.m. and 3:30 p.m. on Fridays. If students need to go back to their classrooms for any reason, be sure to return before classrooms are locked. Students may not stay on campus after school is dismissed unless they are participating in an authorized SMIC event or after-school class.

Student Dismissal Teachers will dismiss all students from K1- 5th grades to parents or approved chaperones. Please inform the teacher in writing of the adult picking up your student if not the parent of the child. Elementary students will not be released without an approved chaperone. 4-5th Grade students will be dismissed on their own to walk home with prior permission from parents and/or guardians.

III. STUDENT HEALTH & SAFETY

First Aid and Injury Procedures

What happens when my child gets hurt or becomes ill at school? He or she will be… 1. brought to the school heath office by a teacher, or 2. in case of minor injuries may be sent with a classmate. For further details on the school’s Student Injury protocol, please see flowchart in the Appendix.

What if my child needs to take medicine during the school day? Students needing to take medication must have a medication form (see form in Appendix), signed by the doctor and parent. This form must be brought to the school’s health office in Room 2-106 for ES2 Building.

Health Checks When students are attending school, they are subject to physical body checks by a school health professional under the four following circumstances: 1. Student has or has had an infectious disease (e.g. chickenpox) 2. Student is in the same class as another student that has an infectious disease 3. Student is physically injured 4. Regular health check

During such body checks, the school health professional may find it necessary to check private areas due to specific diseases and their symptoms. If you are unwilling to have a health professional perform this type of health check without the presence of a parent/guardian, please submit a written notification to the school healthcare room before the start of the semester so that each time your child may need to be checked, you will be notified and can be present. If the healthcare room does not receive the notification from you, the school will regard this as your consent to student body health checks by the school nurse when necessary.

Air Quality and Its Implications for Student Activity The SMIC Private School- I will make the decision upon whether students’ P.E. class and activities should be held outdoors using the daily real time air quality index (AQI and PM2.5) issued by Pudong Zhang Jiang Station (The data reference is the Shanghai Environmental Monitoring Center http://www.semc.gov.cn/aqi/home/Index.aspx):

1. When AQI or PM2.5 reading is between 0-99, which means the air quality is good or excellent, the students are permitted to do outdoor activities. 2. When AQI or PM2.5 reading is between 100-149, which means the air quality is slightly polluted, the outdoor activities that last half day or whole day (including outdoor field trips, Sports Day etc.) will be canceled. P.E., recess, and flag raising ceremony will be normal. The air purifiers need to be turned o n. This is the responsibility of all staff. 3. When AQI or PM2.5 reading is between 150-199, which means the air quality is moderately polluted, the outdoor activities that last half day or whole day (including outdoor field trips, Sports Day etc.) will be canceled. The flag raising ceremony to be determined on the situation. During PE and recess time, students will be indoor when possible. If they have to be outdoor, they will not engage in strenuous exercise. Both morning exercise and morning jogging are canceled. All doors and windows need to be shut and the air purifiers need to be turned on. This is the responsibility of all staff. 4. When AQI or PM2.5 reading is equal to or higher than 200, which means the air quality is severely polluted, P.E. and recess will be moved to indoors. The flag raising ceremony will be canceled. All doors and windows need to be shut and the air purifiers need to be turned on. This is the responsibility of all staff. .

Fire and Lock-down Drills Fire Drill: School-wide fire drills will be conducted at various times during the year. Students and teachers will be given specific evacuation instructions that will maximize safety. Tampering with alarms or setting off a false alarm will result in school disciplinary action and may result in criminal prosecution. Lock-Down Drills: A lock-down may be initiated for actual or perceived threats such as an intruder from either inside or outside the school. Lock-downs may also be initiated for events other than imminent danger posed by an intruder (i.e., criminal in neighborhood). In these situations, the lock- down may be modified so that classroom instruction can continue, but the hallways and school entry points may be restricted. In a situation such as this that requires a lower level lock-down, students and teachers will receive specific instructions. The whole school will perform lock-down drills throughout the school year.

Immunizations and Records The table below lists the immunizations required by the Shanghai government. Our school also strongly recommends students receive two separate immunizations for chickenpox.

入学班乙肝麻疹疫流脑疫卡介苗灰苗白百破乙脑疫苗白破麻腮风甲肝水痘级疫苗苗苗托儿所新班--1 1次 3次 3次 3次 1次 2次 2次 0次 0次 0次岁托儿所新班--2 1次 3次 3次 4次 1次 2次 2次 0次 1次 1-2次岁托儿所新班--3 1次 3次 3次 4次 1次 2次 3次 0次 1次 2次间隔五年岁或以上即小学1年 1次 3次 4次 4次 1次 2-3次 4次 1次 2次 2次可级--6 岁初中1年级--12 1次 3次 4次 4次 1次 2次 4次 1次 2次 2次岁高中1年级--16 1次 3次 4次 4次 1次 2次 4次 2次 2次 2次岁

MV BCG HepB DPT MMR HepA VZV OPV JEV MCV DT

Measles Grades Bacillus Hepatit Diotheri Measles Hepatit Oral Vaccine Japanese Meningo Diphtheria Varicella /ages Chalmette s B a / Mumps s A Poliomyelitis / Encephalitis Coccus Tetanus Vaccin Pertussi / Rubella Vaccin Zoster Guerin Vaccine Rubellla Vaccine Vaccine Vaccine e Tetanus Vaccine e Virus Vaccine Vaccine 0-1 3 3 0 year 1 time 3 times 1 time 2 times 2 times 0 time 0 time times times time old 1-2 3 4 1-2 years 1 time 3 times 1 time 2 times 2 times 0 time 1 time times times times old 2-3 3 4 2 years 1 time 3 times 1 time 2 times 3 times 0 time 1 time times times times old make ES 1st sure five or more grade 3 4 2 2 1 time 4 times 1 time 2-3 times 4 times 1 time years --6 times times times times between years two Middle vaccinati school ons 3 4 2 2 one 1 time 4 times 1 time 2 times 4 times 1 time times times times times -12 years High School 3 4 2 2 -16 1 time 4 times 1 time 2 times 4 times 2 times times times times times years old

Note: Vaccination against influenza can effectively prevent influenza infection, and it is recommended that you have your children vaccinated for their health. All vaccination clinics of community health service centers in Pu Dong New Area can offer consultation and vaccination services. Please bring your vaccination certificate to the clinic and school after your children receive a vaccination. Additionally, Varicella vaccine can prevent chickenpox. It is highly recommended to go to the nearest hospital for vaccination for those students who never had chickenpox or have been given less than 2 varicella vaccines.

Lunch Student lunches, eaten in the cafeteria, are prepared daily. Deliveries from vendors are strictly prohibited unless otherwise approved by the Office of Student Affairs.  Students are prohibited from leaving campus during lunch.  Students wishing to request special lunch from cafeteria due to allergies or wishing to pack lunch from home must submit an application to the Office of Student Affairs describing what medical conditions or religious reasons prevent him or her from eating school lunch. After the application and proper documentation are presented to the Office of Student Affairs, please await the confirmation. Please see forms in Appendix.

Food Items Special parties, luncheon meetings, homeroom treats, or sellable items must be approved by the Office of Student Affairs. Any food brought into the school for any class party or school festive occasion must come from a vendor licensed to sell prepared food. Any birthday parties or celebrations in class must be held on Fridays, and parents must notify teachers in advance. The classroom is responsible for cleanup after any eating in the classroom.

If families decide to bring snacks from home, students are encouraged to bring healthy snacks like fruit or bread to eat during specified classroom break times. Students may eat in their classroom, but not in the hallways or on the playground. Snacks during lunch recess are not allowed.

Each student should bring a plastic or aluminum water bottle each day for drinking water. Glass bottles are not allowed. Water dispensers are located throughout the school.

School Uniforms On Mondays throughout the school year students are expected to wear their school uniform. Students will also be expected to wear school uniforms to special occasions when requested in advance. Please see Dress Code Violations section for consequences on page 14.

Dress Code Students shall dress in a manner that ensures the health, welfare, and safety of the student body and enhances a respectful, positive, non-violent, and academic school environment. Distracting or unsafe attire on the part of the student, as judged by the staff, will be referred to Director of Student Affairs and dealt with individually. Examples of unacceptable attire are shown on the following below.

Students are expected to maintain high standards of personal hygiene. The campus administration has the authority to determine any appropriateness of dress of the students, pursuant to the guidelines presented in this handbook. The final decision with regard to the Dress Code rests with the administration, as does any corrective actions.

Dress Code Violations The following items of clothing are not allowed to be worn during schooldays. They include, but are not limited to:  Not wearing appropriate uniform  Any head apparel including hats – remove hats, caps, bandanas, visors, sweatbands, or sock caps during the flag ceremony and inside the classroom or auditorium  Dresses, skirts and shorts shorter than the tip of the middle finger  Tank tops with straps that are narrower than three of your fingers  Halter or strapless tops or dresses  Any form of leggings that are not worn with dresses, shorts, or skirts of the appropriate length  Sunglasses  Flip flops  Unbuttoned shirts and/or bare midriffs  Excessive makeup  Any article of clothing or jewelry that displays, depicts, or promotes alcohol, drug or tobacco materials, violence or sexual innuendo, is prohibited during the school day and at school sponsored activities

Dress Code Violation Consequences Students, who violate the dress code, will be marked as violating the dress code. This includes not wearing the school uniform on designated days. Students who fail to report to the SA Director or change, or only change for part of the school day, will not only have a dress code violation but also

a violation for insubordination. The 1st offense will result in a warning and an email to the parents by the Homeroom Teacher/or advisory teacher with the SA Director cc’d. The 2nd offense, the school will contact the parent, and one conduct mark will be deducted. The 3rd time, the SA office will contact the parent, and two conduct marks will be deducted. The 4th time, the parents will be called in for a meeting and the violation will be marked as a major violation, and it will stay on the student’s record. There may also be further discipline consequences.

Counseling Services The Counseling Office provides a wide range of support services for elementary school students upon request. Students may visit the Counseling Office for support with a number of issues, including stress management, parent-child communications, peer relations, and crisis counseling.

SMIC-I ES Student Support Team (SST) The SMIC-I ES has a Student Support Team (SST) to assist students needing extra guidance academically or behaviorally. An SST is a school-based, problem solving team that serves to support students, teachers, staff, and families. This team was created to facilitate SMIC-I’s ability to respond effectively to our student’s varying needs. The SST will provide a routine and structured problem solving approach for teachers, staff, or families requesting assistance with students who are met with significant academic and behavioral challenges over a long period of time. Our SST will work collaboratively to analyze student problems and design differentiated, proactive intervention strategies and student-centered solutions to meet students’ individual needs

The SMIC-I ES SST team is led by the ES Counselor, and is made up of several team members including the Senior Director of ES, the student’s homeroom teacher, grade level leaders, the Associate Academic/Student Affairs Director (when applicable), and the student’s parents. Staff, parents/families, or students could make an SST referral to one of the staff members listed above. When a referral has been made, the team members will meet to strategize solutions to support the individual student and his/her teacher in accordance with the team’s procedures in compliance with school policies. In the event that a referral is made for a student to the SST, parents will be notified regarding next steps. A copy of the full SST policy and procedures is available for review upon request to the ES Counselor. Note: Please see appendix

IV. STUDENT CONDUCT AND DISCIPLINE Our standard of school conduct begins first with our Expected School-wide Learning Results (ESLRs). In order to best achieve our ESLRs, we have set up school-wide behavior expectations. In every part of the school, SMIC students are expected to conduct themselves in a way that exemplifies being a Global Citizen, a Person of Character, a Motivated Learner and a Healthy Individual. Areas in which we will practice proper conduct in all areas of the campus, including the classroom, hallways, bathrooms, cafeteria, playground and auditorium.

When it becomes necessary to deal with student behavior on a more serious level, SMIC adheres to a set of principles and protocol:

Our Discipline Guiding Principles  We believe that every attempt should be made to maintain the respect and dignity of both the student and the adult during a disciplinary situation.  We believe that students should be guided and expected to solve the problems they create without creating unnecessary problems for others.  We believe that students should be given opportunities to make decisions and accept the consequences, be they good or bad.  We believe that students should have the opportunity to tell their side of the story when consequences appear to be unfair.  We believe that there should be a logical connection between misbehavior and resulting consequences.

Progressive Discipline At SMIC, we first make sure the expectations of students are clear. When situations arise, we strive to assign consequences that fit the misbehavior. In the course of choosing and administering disciplinary actions for each child, we will take into consideration any past history, teacher’s feedback, and the student’s own feedback. For a clearer picture of progressive discipline, see the Appendix.

Progressive Discipline Protocol The following steps are taken as part of the school-wide progressive discipline procedure.

1. Direct and clear warning(s) from the teacher or staff member.

2. Teacher-directed consequence(s).

3. Contact with parents, via phone, email or face-to-face conference.

4. Referral to the Director of Student Affairs (use Office Referral form).

Offenses that Result in Disciplinary Action The following offenses will result in a teacher or administration-directed consequence, an office referral, and/or a deduction of Conduct Marks, at the discretion of the Director of Student Affairs and the Disciplinary Board for serious cases. There are four types of violations at SMIC-I. These types of violations will help determine the appropriate consequence to be handed out to the student.

Level 1 Level 2 Level 3 Level 4 Incidental Violations Minor Violations Major Violations Illegal Violations (Noted and possible (recorded on official (recorded on official student (recorded on official conduct mark deduction) student record and record and conduct mark student record and possible conduct mark deduction) conduct mark deduction) deduction)  Running  Inappropriate  Lying or Forging  Weapon Use  Yelling dress  Cheating  Assault  Off task  Inappropriate  Plagiarizing  Blackmail behavior display of  Bullying  Extortion  Talking during affection  Fighting  Breaking any laws instruction  Use of  Minor theft** set by the  Lack of technology  Skipping class government materials during  Major vandalism (i.e.  Major Theft**  Disruptive unapproved destruction of property)  Drug use  Failure to serve times  Obscene Language- a consequence  Failure to verbal, non-verbal, (detention) comply with written  Excessive facilities  Not complying to rules Tardiness policies on a school trip  Inappropriate  Tardies in each  Using alcohol school uniform class  Smoking  Brings and/or  Missing  Willfully repeatedly uses non- homework violating school policy educational  Minor  Repeated level 2 items to school vandalism (i.e. violations (3+ times) without writing on a  Commits any other permission, like desk) offense which may be toys, cards,  Repeated level 1 considered a major violations offense, as determined by games, etc the Principal or Disciplinary Board

**Note: Examples of theft include but aren’t limited to: taking and or borrowing something without permission of the owner even if the intention is to return whatever is taken, finding an item and making little or no effort to locate the rightful owner.

Digital Citizenship

All students are expected to exhibit the school ESLRs while on-campus, off-campus, and through their digital presence. Students should always practice good digital citizenship when using online platforms like WeChat, online games, etc. Good digital citizenship means being respectful, using appropriate language, not spamming, not posting inappropriate memes/images/videos, holding others accountable for inappropriate behavior (example: online bullying), etc.

All students will be held accountable for their online actions and can be referred to the SA Director for discipline issues and are subject to the same conduct violations as those received on-campus.

Consequences Consequences for behavioral problems are assigned by teachers and administration, as appropriate. For behavior problems, here are some examples of consequences:  Losing recess privileges  Reflective writing  Written or verbal apologies  Exclusion from special events  Loss of device or non-educational item  Cleaning, repairing &/or repayment  Loss of Conduct Marks  After school detention (3:30 p.m. - 4:30 p.m.)  Parent pick-up at time of offense  In school suspension * see details below  Out of school suspension

Referrals to Administration The Office Referral system should be used after a teacher has exhausted all efforts of remediation and it is necessary to refer the student for discipline, or if the issue is severe and beyond normal classroom discipline procedures. The Director of Student Affairs (SA) will indicate the action taken and return a copy of the referral to the initiating teacher.

Immediate referral should be made to the Director of Student Affairs only if the incident is judged by the teacher to be serious and the continued presence of the student involved is likely to be dangerous or highly disruptive.

The documentation process is ongoing throughout the school year regardless of the number of referrals made, and will be required by the Director of Student Affairs.

Disciplinary Board (DB) Procedure In cases where the DB is involved, the DB hears cases of alleged violations of non-academic and academic rules, as the SA Director deems, that potentially warrants the issuance of multiple major conduct marks deductions or student withdrawal and makes recommendations about the outcomes of cases.

**Note: For level 3 or 4 violations the consequence recommended by the SA Director, and/or the DB, and approved by the Principal is final. DB members will not discuss the case of the ruling with parents/guardian. However, parent/guardian has the right to schedule a conference with the SA Director after receiving the official letter to address concerns they have.

Conduct Mark System All students are given 12 conduct marks at the beginning of each school year. Marks may be deducted based on serious offenses committed during the school year. The Student Record documents a student’s offenses. For disciplinary offenses, logical consequences will be assigned to the student. Major and minor offenses may cause the loss of Conduct Marks and will be kept on the Student Record for the duration of the school year.

Conduct Mark Deduction Chart Level 1: Incidental Violations Initial: Possible 1 point Subsequent: 1 plus per occurrence

Level 2: Minor Violations Initial: Possible 2 points Subsequent: 1 plus per occurrence

Level 3: Major Violations Initial: 3-5 points Subsequent: 5+ points

Level 4: Illegal violations Initial: 7-12 points Subsequent: asked to withdraw (possible withdrawal)

Having zero marks left on the student’s record at any point in the school year may result in request to withdraw from the school, per review and recommendation of the Director of Student Affairs and Principal.

Confiscation When a student brings non-academic related items to school, or uses them at an inappropriate time or place, the item or misused object is subject to confiscation by either a teacher or the SA Director or other school administrator. All confiscated items will be kept in the SA office or teacher’s office and the parent/guardian will be informed of the confiscation. The item will be returned to the student at the end of the school day, or the parent may be required to pick up the item from the SA Office.

The offending student will lose 1 conduct mark for the offense. For repeat offenses, the 21

parent/guardian will be notified and the confiscated item will be kept until the end of the semester and parents/guardians will be asked to come to the SA Office to pick it up.

In School Suspension The primary purpose of in-school suspension is to serve as a strong consequence for severely disobeying school rule, through providing for the removal of disruptive students from the classroom. This removal will not penalize the student academically as the student will be allowed to complete any missed work as they serve the suspension. The student may be required to perform community service during the suspension. This suspension can be served for a specific subject or for the whole school day.

Behavior that can result in suspension includes, but is not limited to 1. Minor fights 2. Insubordination 3. Disruptive behavior (repeat offender) 4. Damage of property

Academic Violations If a student commits an academic violation (i.e. cheating), besides receiving an SA consequence the student will also receive a zero for the assignment or test.

Withdrawal from the School Every now and again it is necessary to remove a student from The SMIC Private School- I. This is typically the result of repeated severe behavior issues, but there are some exceptional cases that will result in immediate student withdrawal even without previous disciplinary problems. Final decisions will be made by the Principal, upon review and consideration of all facts related to the student. Offenses that result in withdrawal 1. Loss of all Conduct Marks within a school year 2. Physically assaulting a SMIC Private School- I staff member 3. Breaking any laws set by the local government 4. Committing any other offense that may be considered worthy of withdrawal, as determined by the Director of Student Affairs and Principal

Bus Rules & Regulations

1. Only students on the bus list are allowed to take the school bus. No other people including parents should board the bus.

2. All vehicles will only pick up/drop off students at the designated stop.

3. Parent must ensure the student arrived to the designated waiting place two minutes ahead of the departure time. All school buses will leave on time. Students who are late or miss the bus need to resolve the transportation issues themselves.

4. No switching of bus routes is allowed during the semester.

5. For the “Transportation Fee Refund Policy” see section 3.2.3 in the policy, “Collection and Refund of Student Tuition, Transportation and Lunch Fees.”

Bus Student Behavior

1. Riding the bus is a privilege, therefore students and families are required to follow the busing policy. 2. All students must wear seat belts upon boarding the bus and at all times during the journey.

3. After school, buses will depart on time(3:35). Students who are late or miss the bus without informing the bus Ayi in advance will be marked. Parents will then need to arrange the transportation for their children themselves. Students leaving the school before the regular dismissal time must inform the Student Affairs Office and the bus Ayi directly about not taking the school bus on that day. 4. All students must sit according to his/her designated seat. No switching of seats among students is allowed. Students must be seated at all times and failure to do so will be marked.

4. No yelling or shouting in the bus. No garbage should be left in the bus. Violation will be marked.

5. Students need to watch out for their own safety. It is dangerous to put their hands or head out of the windows, or throw anything outside the windows. Violation of any of these behaviors will be marked.

6. Students causing any damage to the bus will be required to compensate according to the actual repair expenses and will be marked.

7. All students on the bus must be respectful of one another, including respect of other’s property. Violation will be marked.

8. Students are expected to follow all school behavior expectations. All students must follow directions given by both the bus driver and the bus Ayi. Violations will be marked.

9. During dismissal, students are expected to go directly to their designated bus and are not permitted to leave campus. During arrival, students must walk directly to the ES gate. Violations will be marked.

10. On the 4th instance of noncompliance with school bus rules will result in suspension of bus privileges. See chart below.

11. Any behavior that threatens the safety of any person on the bus is prohibited and will result in immediate suspension of bus privileges.

Mark System 校车行为记录

Mark 记录 Consequence

1st Verbal Warning 第一次不良记录 2nd Rich Qin or Bus Teachers will contact the parent/guardian 第二次不良记录 3rd The SA Director will contact the parent/guardian and the student will serve detention 第三次不良记录 4th The SA Director will contact the parents, and suspension of bus privileges for 1-5 days 第四次不良记录 5th and beyond The SA Director will meet with the parents, and possible suspension of bus privileges 第五次不良记录 for the remainder of the semester

* For questions regarding bus times or policy, please contact [email protected] * For questions regarding student consequences and student discipline, please contact SA Director, [email protected]

V. SCHOOL EQUIPMENT & FACILITIES Textbooks All textbooks and curriculum resources go through a process of review and checking to make sure they align with government regulation and are appropriate for our students.

Take care of your textbooks! Your teacher will assign you a textbook, for which you are responsible all year. Hard cover textbooks should not be covered. Charges will be made for textbook damage or wear beyond usable condition. Textbooks lost or not accounted for at the end of the year will be billed to the student. The cost of replacing a textbook includes shipping and handling costs in addition to the cost of the textbook itself. There is also an administrative processing fee for all lost textbooks of 100 RMB. Final report cards will be withheld at the end of the year from students who fail to pay for lost books. Moreover, students will not be refunded the 2,000 RMB book deposit.

Technology Use The internet and other electronic resources such as computers, local networks, printers, projectors, smartboards, and sound equipment have much to offer students. Students are expected to use

these resources in a responsible manner. Use of The SMIC Private School-I technological resources requires the following:

 Some information on the Internet is inappropriate, unhealthy and unrelated to educational purposes. Students must limit Internet use at school to class-related purposes only. Unless specifically authorized as part of a class, games of any kind are not to be played

on school computers.  Classes that make use of the computer lab are arranged for course-specific work. Students should make good use of class time and stay focused on the task at hand. Students are not permitted to check e-mail, chat or participate in social networking activities during class time without prior teacher approval.  For security reasons, and personal safety students should never give out personal information about themselves or classmates on the internet, without first consulting with their teacher or parents/guardians. They should not share their password with someone else. A password should be changed if it is suspected someone else knows it. Teachers or IT staff can help with this. Students must be responsible and remember their own password.  The school intranet and internet are provided for students to do school related work only. Students are only allowed to access files and folders that are designated for their use by school staff.  Do not download or forward inappropriate material, or install unauthorized software, or e- mail copyrighted material using the school computers. Do not bring said material to school on portable storage devices such as cell phones, USB drives, mp3 players or any devices capable of transferring or displaying such material.  The SMIC Private School- I provides the network and computers as a means to enhance learning. Students do not have ‘privacy’ rights on any computer. The SMIC Private School- I staff monitors the use of technological equipment at all times.  Students are not permitted to set up any type of communications network on school grounds. This includes the use of WIFI equipment. Students requiring such infrastructure for a school approved project, must first get approval from the IT staff. Equipment used for this purposed will be logged, labeled and approved for a specific time.  Students are not permitted to connect unauthorized computers to The SMIC Private School- I network. Any computer that is not the property of The SMIC Private School- I is unauthorized unless it is approved by IT staff for temporary connection to the school

network. Such computers must be logged by IT and labeled as authorized for use for a specific time and for a specific task.  Only certain computers are designated for use by students. These computers are located either in computer labs. Students are permitted to use those computers and other equipment designated for student use while under the supervision of the responsible teacher. Students are not permitted to use other The SMIC Private School- I computers especially those located in non-lab classrooms, auditoriums or offices. Nor are students permitted to use projectors, sound equipment, phones or other technology designated for staff use without specific permission and supervision from authorized school staff.  No food or drink of any kind is permitted in the computer labs and auditoriums. Students with water bottles may leave their water bottles on the designated desk near the door of those rooms as they come in to the class. Students who bring food or drink into the lab will initially receive a detention requiring them to do physical cleaning in the labs. Repeat offenders will be subject to disciplinary action as described below and as dictated by school policy.  Lab time is arranged for students to actively participate in directed activities. As such, it is inappropriate to listen to music or other audio presentations during class time unless it is required as part of the teacher directed activity.  Students are not permitted to disable monitoring software or anti-virus software. In general, students should not make any changes to the configuration of the computers without approval from the teacher responsible for the computer. Students may only use their own designated account to do work on school computers. If monitoring software is disabled and it can be shown that the software was enabled properly when the student logged on, then it will be assumed that the student maliciously disabled the monitoring software.  Cyber bullying is willful and repeated threats, harassment, or intimidation intended to inflict harm or emotional distress through the medium of electronic media. This behavior may occur on or off-campus. Students may be disciplined if the behavior causes a disruption to the educational process regardless when or where it takes place.

Any misuse or abuse of the technological resources or information will result in disciplinary action. Disciplinary action will be immediate, including but not limited to the revocation of all rights to use the school’s technological resources. Students who have this right revoked will still be required to attend classes and to complete class work using resources obtained at their own expense, on their own time and off school grounds.

Library Circulation Policy The elementary school library is open to students from 8:0 a.m. to 10:35 p.m. and 11:15 - 3:10 daily. Unscheduled changes will be announced and posted on the library bulletin board.

1. SMIC-I students are allowed to check out a total of 3 books at a time. 2. The general loan period is 2 weeks. Periodicals and reference books are not for circulation. Teaching resources are for teachers only. 3. Return library books on time. Books can be renewed if more time is required. Renew library books before the due date. 4. Students with an overdue book or will not be allowed to borrow more books. 5. All books checked out from the library must be returned before the end of the semester. Students need to return all library books before transferring out of the school. 6. There is a penalty for losing or damaging library books and/or property. 7. Parents will be informed if students do not return library books or pay library fines. The AA Office will hold the student’s report card or transcripts until all books are returned or fines are paid. 8. During time of emergency, such as a health crisis, library use and hours of operation may be limited.

VI. EXTRACURRICULAR EVENTS AND ACTIVITIES

Character Counts Assemblies During Character Counts Assembly (CCA), students will learn what it means to be an SMIC Shark – they will learn about our school’s ESLRs: to be a Global Citizen, Motivated Learner, Person of Character and Healthy Individual, and how to follow the Sharkspectations of SMIC. This time will also be used for character education and celebrations of students’ achievements.  CCA will be held throughout the year for each grade level at assigned class periods.

Events Sports Day Career Day Vocabulary Parade Math Pi Day Spirit Week Grade 5 SAS Soccer Day Winter Concert Spring Field Trip Spring Concert Engineering and Design Convention International Day Reading Spirit Week

School-wide Fundraisers SMIC Private School- I actively participates in events for the purposes of raising funds and donating it to various charities. Through these activities, global awareness is raised. Please note that these fundraisers are subject to change.

Art for Charity (Q1) The Giving Tree Project (Q2) Million Tree Project (Q3) CSC Charity Event (Q4)

One Day Field Trips

Parental permission must be obtained before every field trip (please see Field Trip Permission Slip on the school website). Class field trips must be linked to expected school-wide learning results and to unit standards. ES one-day field trips must have a staff sponsor/adult chaperone to student ratio of no less than 2:25. MHS one-day field trips must have a staff/adult chaperone ratio of no less than 1:30. All one-day field trips will have at least 2 staff sponsors/adult chaperones per 25 students. For grade 4 and 5, there is a student to teacher ratioof 1 teacher or school appointed adult supervisors per 25 students, with a minimum of two adults supervisors per field trip. One day field trips requesting more sponsors/chaperones to attend must receive approval from the Principal prior to the field trip. Students are expected to remain the with field trip group the entire excursion. Students must travel on the school provided transportation during the field trip. If a student must leave the group due to health or discipline-related reasons, they must be accompanied by an adult, either his/her parent/guardian or a staff member. All expenses incurred in a student leaving the group under such circumstances will be borne by the family.

Multi-day Field Trips

Parental permission must be obtained before every field trip (please see Field Trip Permission Slip on the school website). Class field trips must be linked to expected school-wide learning results and to unit standards. Multi-day field trips must follow SMIC Private School Business Trip expense guidelines. ES and MHS multi-day field trips must have a staff sponsor/adult chaperone to student ratio of no less than 1:10. All multi-day trips will have at least 2 staff sponsors/adult chaperones accompanying students. If both male and female students are on a multi-day field trip, there should be both a male and female adult staff sponsors/adult chaperones accompanying the students. Multi-day field trips requesting more sponsors/chaperones to attend must receive approval from the Principal prior to the field trip. For overnight field trips, staff members/adult chaperones are never permitted to sleep in the same room as a student. If a staff member/adult chaperone must enter a student’s room, they must be accompanied by another adult. Students are expected to remain the with field trip group the entire excursion. If a student must leave the group due to health or discipline-related reasons, they must be accompanied by an adult, either his/her parent/guardian or a staff member. All expenses incurred in a student leaving the group under such circumstances will be borne by the family. Student trips will begin and end for all students at school.

VII. INFORMATIONAL ITEMS

Electronic Devices Students are required to keep their devices turned off and stored away; they may only be utilized in the classroom when the teacher deems appropriate as an instructional tool for educational purposes. These devices include but are not to be limited to the following: cell phones, phone watches, smart-phones, iPhones, iPods/iPads, Kindles, e-book devices, MP3 players and gaming devices. The school will not bear responsibility for loss or damage of any of these items and is not obligated to investigate. Cell phones must remain silent during school hours. None of these items may be used during school hours without prior teacher approval. Unauthorized use of these items during class may result in confiscation, detention or a consequence from the Office of Student Affairs.

Lost & Found The SMIC Private School- I is not responsible for the loss of personal or school owned materials, nor is it obligated to investigate. The school carries no insurance for theft or personal liability. To turn in ‘found’ items and claim ‘lost’ items, the Lost and Found area is located in the first floor lobby or ES1, near the P.E. Office. Items in the Lost & Found area left for more than three weeks will be discarded.

Valuables Students are requested not to bring money or anything of value to school. If for demonstration purposes, a student does bring something of value, the Office of Student Affairs may assist in keeping and monitoring the item on a temporary basis. However, it is at the discretion of the Director of Student Affairs as to whether or not to accept the item, and parents and students should understand that the administration is not be responsible for items brought voluntarily to the school by the students. We strongly suggest that personal items not be brought to school, but if necessary, they should be clearly marked with one’s name and be the responsibility of the owner.

VIII. GRADING & ACADEMIC POLICIES

The grading scale is as follows:

A + = 97-100 A = 93-96 A - = 90-92 B + = 87-89 B = 83-86 B - = 80-82 C + = 77-79 C = 73-76 C - = 70-72 D + = 67-69 D = 63-66 D - = 60-62 F = Below 60

Standards Based Reporting: K1 – Grade 1 5 Significantly Exceeds the Standards 4 Exceeds the Standards 3 Meeting the Standards 2 Starting to Meet the Standards 1 Not Yet Meeting the Standards

Grade Categories: Summative Grades Projects, tests, or exams Formative Grades Classwork to include but not limited to: quizzes, seatwork, assigned problems, labs, exit slips, or quick writes.

Homework Independent practice completed outside class time.

The grading system developed for each course will measure the student’s achievement of the course/grade level objectives. The method for grading and the criteria for grading will be based upon an evaluation of student activities in relation to course/grade level requirements.

Honors Criteria for Elementary School: Principal’s List: All students must have at least and A- in each class and meet the school’s ESLR standards. In addition, students must have no formal referral to the Office of Student Affairs in which disciplinary action was taken. Students who receive 8 tardies or more in one quarter are not eligible for the Principal’s List.

Honor Roll: All students must have at least and B- in each class and meet the school’s ESLR standards. In addition, students must have no formal referral to the Office of Student Affairs in which disciplinary action was taken. Students who receive 8 tardies or more in one quarter are not eligible for Honor Roll.

Retesting Policy Students will be retested if their summative assessment grade is a 69% or below. Retesting time and date will occur is at the discretion of the teacher. The highest grade that can be recorded as a retest grade is a 70%, regardless of the retest score.

Grading Criteria The grading system developed for each course will measure the student’s achievement of the course/grade level objectives. The method for grading will be based upon an evaluation of student activities in relation to course/grade level requirements. With the exception of exams, no assignment category will have fewer than two assignments posted per quarter in core classes or classes that meet 5 days a week.

Report Card Distribution Policy Report cards are distributed at the end of each quarter. At the end of the year, students must settle all issues regarding books before grades are handed out. If a student has an outstanding debt for textbooks or library books at the time of the Quarter 4 report card distribution, the report card will not be given to the student until the debt is paid.

Conditional Acceptance “Conditional Acceptance” (CA) is a common admissions among most schools. In SMIC-I, through the advisement of the Academic Affairs Office who monitors the policy, SMIC-I accepts some applicants with CA, based primarily upon the following reasons:  Admission assessment scores are on the borderline of passing  Applicants poor performance on admissions assessment owing to different curricula in previous schools.

Once the offer is made by the Admissions office, a parent/guardian decides to accept or reject the admission based on CA. The Academic Affairs Office administers the CA program.

 The probation period for CA will be one year, and could include special requests in order for the school to consider admissions such as parents/guardians providing tutoring at their own expense.  Those on CA status will be asked to withdraw for the following year if the student receives 2 grades of “F” in any of the 5 core subjects (Reading, Writing, Math, Science, Social Studies, and YuWen/CSL) for the next school year. Furthermore, if the student commits a level 3 or 4 violation during the Conditional Acceptance period, the student will be asked to withdraw from the school.  All student on CA will enjoy all the resources or opportunities available for those on Regular Acceptance during the school year.  Any students on CA status who commit a serious offense may be asked to withdraw from the school immediately.

Grade Retention Any student, who has a final grade lower than 60% (or a 1 – not yet meeting standards) in any 2 of the 4 core subjects (Language Arts, Math, Social Studies, Science, and Chinese) at the end of the school year, will not be promoted to the next grade level for the following school term.

Grade Re-Classification (Moving from one grade to another or one class to another) SMIC-I policy is that elementary or middle school students are not allowed to skip into higher grades except for extenuating circumstances. High school students cannot skip grade levels under any circumstance. Students are not allowed to switch homerooms within the same grade level; SMIC-I will not accept any request from parents, guardians, or students to choose or switch homeroom classes or subject teachers.

A Philosophy of Integrity and Excellence: Academic Integrity SMIC Private School- I is an academic institution dedicated to growth through knowledge. The pursuit of knowledge is a pursuit of honest excellence; it must be a personal journey spirited by sincere, committed effort. Therefore, the SMIC School community recognizes the crucial role of personal integrity in all academic endeavors. The SMIC tradition of academic excellence can continue only if all accomplishments take place within a climate of honesty, respect, responsibility, and trust.

Academic integrity is a commitment to being 100% honest and responsible in the completion of all academic materials and interactions with the school community. Academic integrity reflects being

a motivated learner as well as a person of character, both of which are part of our ESLRs. It means supporting the tradition of honest excellence, involvement, challenge, and inspiration to empower all students to be productive members of society.

Teachers and students share responsibilities in the learning process and the development of character.

Teacher and Student Shared Responsibilities

Behavior Teacher Responsibility Student Responsibility Integrity The teacher will provide students The student is responsible for checking with clear instruction on the understanding with the teacher if the student expectations regarding proper is uncertain or unclear regarding citation and formatting. expectations of the assignment.

The teacher will design and The student will strive to use outside assign assessments that sources appropriately and to rely on outside encourage critical thinking and the sources to the degree necessary to support use of the students’ own voice the student’s own work and voice. rather than a repetition of facts.

The teacher will closely supervise The student will provide original work on all all assessments and use active assignments and will not share that work proximity to monitor student with any other student unless directed by assessment behavior. the teacher.

Classroom The teacher will ensure that the The student will respect the learning Management classroom environment environment, the teacher, and his or her encourages open and respectful classmates. participation. The teacher will use appropriate The student will respond appropriately to and measured consequences for teacher correction and will modify behavior infractions of classroom and as directed. school expectations. Academics Teachers will provide frequent The student will complete all assessments formative and summative to the best of their ability, regardless of the assessments and gather data on “value” given to the particular assignment.

student performance to improve instruction.

Teachers will provide students The student will complete assignments with immediate, specific, thoroughly and on time. descriptive, and actionable feedback whenever assessing students.

Plagiarism

. Intentional Plagiarism – Intentional plagiarism is the deliberate act of representing the words, ideas, or data of another as one’s own without providing proper attribution to the author through quotation, reference, or footnote. It is a form of intellectual theft that violates widely recognized principles of academic integrity. Such plagiarism may be subject to appropriate disciplinary action administered through the SA office. Acts of copying another student’s work and submitting it as one’s own individual work without proper attribution is a serious form of plagiarism.

. Inadvertent Plagiarism – Inadvertent plagiarism involves the inappropriate, but non- deliberate, use of another’s words, ideas, or data without proper attribution. Inadvertent plagiarism usually results from an ignorant failure to follow established rules for documenting sources or from simply being insufficiently careful in research and writing. Inadvertent plagiarism is a form of academic misconduct for which a teacher can impose appropriate academic sanctions. Students who are in doubt as to whether they are providing proper attribution have the responsibility to consult with their teacher and obtain guidance.

Examples of plagiarism include, but are not limited to: . Direct Plagiarism – The verbatim copying of an original source without acknowledging the source. . Paraphrased Plagiarism – The paraphrasing, without acknowledgment of ideas from another that the reader might mistake for your own. . Plagiarism Mosaic – The borrowing of words, ideas, or data from an original source and blending this original material with one’s own without acknowledging the source. . In the event of an offense of cheating or plagiarism, the situation will be documented by the teacher, and the following will occur: . The documentation, including an Office Referral, will be submitted to the Director of Student Affairs, in writing, and the director will review the information with both the teacher and the student. . The teacher will contact the parent and make them aware of the offense. . Appropriate consequences will be imposed by the Director of Student Affairs after an assessment of the incident such as a zero for the assignment and loss of Conduct Marks. . In all events of cheating, teachers do not have discretion in reporting violations of academic integrity; all violations must be reported.

. Repeated violations of academic integrity will result in further disciplinary action, and may include further detention, loss of subject credit, further loss of Conduct Marks, as deemed appropriate by the Director of Student Affairs and the Principal.

IX. SPECIAL ISSUES

Parent-Teacher Communication Parents are encouraged to communicate with teachers through written notes, emails, and scheduled conferences. If it is necessary to schedule a conference with a teacher, parents need to make an appointment with the teacher first.

Parents having concerns should first contact the appropriate teacher. If the concerns are not resolved on that level, contact the Director of Academic Affairs for academic issues and teacher performance, or contact the Director of Student Affairs for student behavior issues. If the issue is still not satisfactorily resolved, please contact the Principal (see Appendix).

Request for Report Cards and Certificate of Enrollment Students/parents/guardians applying for formal documents such as report cards or certificate of enrollment should go to the Office of Academic Affairs to fill out an application form. It takes approximately three working days to process report cards and/or certificates of enrollment. One request for up to two years of official student report cards will be given free of charge. Other than that, students need to pay 10 RMB per page for any extra copies. Transcripts are available only to high school students.

Tuition Payment Policy and Withdrawal Students must submit a withdrawal form to the Academic Affairs Office before they can receive their final transcript or tuition reimbursement.

If a student is planning to withdraw at any time during the year they should come to the Academic Affairs Office to get the student withdrawal/clearance form and must submit that form back to the Academic Affairs Office at least one month before the student plans to withdraw.

Collection and Refund of Student Tuition, Book Deposit, Transportation, and Lunch Fees –

To improve school’s education quality and regulate the collection and refund, the school hereby puts forward the policy concerning collection and refund of tuition and lunch fee based on school’s actual condition and Regulations on Fee Collection in Shanghai Private Schools. 1. Application It applies to all the students of Shanghai SMIC Private School. 2. Guiding Principles  Transparent  Truthfulness  Humanity 3. Details 3.1 Collection of Tuition and Lunch fee 3.1.1 Tuition Collection a. For Returning Students Tuition and fees for returning students for the Fall Semester should be paid in one installment before July 15th of that year and for the Spring Semester should be paid in one installment before January 15th of the year. If parents fail to pay the tuition and fees in full amount, their children will not be allowed to enter the classroom. Parents may plea for a delay in payment under special circumstances and the school reserves the right of final decision whether to approve the request or not. b. For New Students New students should make the full payment before the payment deadline laid out by the Admissions Office before they can register in school system. The school reserves the right to refuse the entry of students who fail to make the payment before the deadline. c. For Transfer Students The amount of tuition and fees for transfer students depends on their first date of attending school. Between the first day of First Day of School the semester to Mid- After Mid-Term Exam Term Exam Tuition & Fee Calculation 100% 50% Ratio

3.1.2 Lunch Fee Collection Lunch fees are charged based on the cost of lunch. The amount of lunch fee for transfer students depends on their actual school days. 3.2 Refund of Tuition and Lunch Fee 3.2.1 Tuition Refund a. Application Students who will leave school can apply for refund with the withdrawal form issued by the Academic Affairs Office of their division. The Finance Office will then return the remaining tuition to the parents in proportion category of the actual remaining days of that semester per the chart below. b. Amount Date of Before the first 1/3 After the last 1/3 of the semester Withdrawal days of the semester Refund Ratio 2/3 No refund c. Duration The Finance Office will refund the tuition in 2 to 4 weeks after receiving the withdrawal form. 3.2.2 Refund of Lunch Fee For students who eat at school cafeteria, the Finance Office will calculate the number of remaining lunch days from the date of transfer and return the lunch fee in proportion to the number of days within two to four weeks upon receiving the withdrawal form. 3.2.3 Refund of Transportation Fee i. Only families with students who withdraw from school or who move to another school after the school year begins are eligible to apply for a transportation fee refund. ii. If families submit a refund request to be effective on 15th of the month or before, the school will refund 50% of that month’s transportation fee in addition to other months’ unused transportation fee. If families submit refund requests to be effective after 15th of the month, then the school will only refund the subsequent months’ unused transportation fees, but the school will not refund the remainder of the current month’s transportation fee.

4. Book Deposit 4.1 ES families must pay a 2,000 RMB book deposit in order for students to use school texts. 4.2 In order to get the 2,000 RMB book deposit back, all books should be returned per school procedure, and checked by school personnel to assure book conditions are acceptable. Fines are assessed for damaged books. 4.3 After accounting for damages, which are subtracted from the deposit, the remaining deposit will be refunded within one month after withdrawal from school. 4.4 This means to receive the money back in the timeframe listed above, a withdrawal form should be submitted to the school division’s Academic Affairs Office at least a month before the student’s withdrawal date. 5. Notes: 5.1 This policy is published on school website. 5.2 If a student is expelled from school for violating school rules, the school will refund the lunch fee, but tuition will not be returned. 5.3 The Finance Office reserves right to final interpretation of this policy based upon the most current version of this policy as is contained on admissions page of the school’s website. 5.4 This policy was updated on August 13, 2020.

English Speaking Policy In an effort to enhance the English speaking level of SMIC students, all elementary school students are required to speak English during class time. Exceptions to the English Speaking Policy:  During Chinese or other foreign language class.  When speaking with parents who are unable to communicate in English.  When permission has been granted by a teacher for special circumstances.

About displaying students’ pictures and videos SMIC School takes photos of students and teachers to document and highlight various activities. Your child might end up in the pictures and videos. If you would like to request for your child to NOT be displayed in these pictures and videos, please inform the school when you enroll. Without a documented request, you are waiving your rights to have their pictures or videos used.

CCTV Request Students/parents are not allowed to view CCTV footage without filling out the “Accessing Data Surveillance” form which can be taken from the SA Office. Once filled out, the petition must get approved before footage is shown. Keep in mind that CCTV footage is only available for the past 30 days.

Parents can ask the SA Director to view footage on their behalf for recovery of lost items of significant value, suspicion of theft, etc. It is the parents’ responsibility to provide an exact location and an exact time frame (within a 2 hour block). Without this specific information, the request may be denied. A request will not be granted for recovery of items of non-significant value (pencil cases, notebooks, lunch boxes, etc.).

About Students’ Competition Artwork In order to provide opportunities for students to show their talents, SMIC School often organizes students to participate in and out-of-school competitions. For many reasons, the sponsors won’t give back students’ artwork. Please take this into consideration when you are ready to let your child participate in these competitions. Once your child submits the entries, the artwork will not be returned.

APPENDIX

PROGRESSIVE DISCIPLINE 42-43

ADMISSIONS FOR KINDERGARTEN STUDENTS 43

STUDENT LEAVE FORM 44

STUDENT ILLNESS INFORMATION WITH SICK LEAVE 43

PARENT/GUARDIAN COMMUNICATION FLOWCHART 45

POLICY ON MEDICATION ADMINISTRATION 46-47

MEDICATION ADMINISTRATION CONSENT FORM 48

STUDENT INJURY AND ACCIDENT FLOWCHART 49

INSURANCE OPTIONS 50

COMMON DISEASE PREVENTION 51-52

CONTAGIOUS DISEASE RESPONSE POLICY 53-54

SPECIAL NEEDS LUNCH APPLICATION 55-56

SEXUAL HARASSMENT AND DISCRIMINATION POLICY 57-61

CHILD PROTECTION POLICY 62-67

CHILD PROTECTION POLICY ACTIONS FLOWCHART 68

ES SMIC-I STUDENT SUPPORT TEAM (SST) 69

STUDENT AND FAMILY AGREEMENT 71

What is Progressive Discipline? Progressive discipline describes the fact that there are different levels of student misbehavior, with corresponding levels of appropriate disciplinary consequences. Simply explained, “The punishment fits the misbehavior”. Progressive discipline also takes into consideration that a student may repeatedly perform a misbehavior from a lower level and may not respond positively to the disciplinary action appropriate for that lower level. For example, if a student repeatedly performs a minor misbehavior and receives a minor consequence each time, but does not change his/her behavior, the repeated minor offense may automatically “progress” to become a major offense, requiring a more serious discipline consequence. A student who repeatedly does not respond to the appropriate consequence for a misbehavior “progresses” to the next level of discipline.

Why can two students receive different consequences for the same act of misbehavior? It is correct that in a system of progressive discipline, two students who have committed the same offense may receive different disciplinary consequences. The reason for this is that one student may be a first-time offender, having no previous record of misbehavior, while the other student may have a previous history of misbehavior. Under the progressive discipline plan, repeated violations may automatically progress to a more serious consequence. Every student’s behavior record and behavior progress are unique and individual. Therefore, two students who may have actually committed the same offense together may receive a very different disciplinary consequence.

Who has the authority to decide which consequence is given to the student after an act of misbehavior? The classroom teacher and school administration have the legal authority and responsibility to assign an appropriate consequence for a student’s misbehavior. School administration may confer with a parent before assigning a consequence, depending upon the severity of the behavior and consequence. The staff of the school and the principal will utilize the guidelines set forth in the Student Handbook to promote that an orderly educational atmosphere exists for all students.

What are the responsibilities of the students, the parents and the school staff? Students, parents and staff of the school all have the responsibility to work together in cooperation to promote appropriate student behavior. The school staff have an obligation to all students to provide an educational atmosphere where every student can learn, unhindered by the inappropriate behavior of others. Moreover, the school staff have the responsibility to treat all students fairly and equitably and to select appropriate disciplinary consequences for each individual student when an infraction occurs.

What discipline was given to another student? Why may I not know? Parents sometimes become frustrated because they want to know what disciplinary action was given to a student other than their own child. School authorities are prohibited from revealing student discipline information to anyone other than the student’s own parent or legal guardian. While it may be frustrating that a school official cannot offer specifics on how another student was disciplined, parents can be assured that the misbehaving student’s parents will be informed of the misbehavior, and that an appropriate action will be taken as follows school policies and procedures. Confidentiality provisions are in place to protect the rights of every child as an individual.

ADMISSIONS FOR KINDERGARTEN STUDENTS

All students being considered for K1 admissions must be 4 years old by September 30th of that school school year and be potty trained.

All students being considered for K2 Admissions must be 5 years old by September 30th of that school year following the same entrance conditions outlined for previous grade levels.

All students being considered for 1st Grade admissions must be 6 years old by September 30th of that school year following the same entrance conditions outlined for previous grade levels.

Student Illness Information with Sick Leave Form When requesting sick leave for your child, please provide the relevant information below in order to help our school health department cope with infectious diseases.

Name Home_Room Contagious Diseases On-infective Disease 姓名班级传染性疾病非传染性疾病 Diagnosis: Diagnosis: 诊断: 诊断:

Symptoms 症状 Fever ℃ Cough/Sore Throat Skin Rash 咳嗽咽痛皮疹发热 ℃ /

Diarrhea times Vomiting times Others______腹泻次呕吐次其他______

STUDENT LEAVE FORM Use this form when you know in advance that your child will be out of school. Please print, fill out and send in to your child’s Homeroom teacher BEFORE your child is out of school.

SMIC School Policy on Medication Administration at School

1 Students who need to take medications at school will bring the medications to the healthcare room by themselves. They must show the school nurse:

 A Medication Administration Consent Form (MACF) signed and filled out by their parents/guardians.  Medical records and written orders from the doctor relating to the illness for which the medication is given.

Note: the school has the right to refuse to administer medications for students if any of the documentation listed above is missing.

2 Upon receiving the MACF, the school nurse will call parents/guardians to verify the items listed in the form, including:  Name of medication  Dose  When to give it

3 Medication administration is for prescribed medicines due to student’s illness only. The school does not offer medication administration for supplements or medicines bought over the counter.

4 It is the responsibility of parents/guardians to fill out the MACF clearly and completely, regardless of whether the medication is long-term or short-term, including:  Student name  Class  Name of illness  Route of medication  Dose  When to give it  Instructions of medication  Phone number of parents/guardians

5 Parents/guardians can also notify the homeroom teacher of the student who is under medication administration at school. The homeroom teacher can remind the student to go to healthcare room on time if the student is in critical medical condition. However, it is the sole responsibility of the parents/guardians to remind their children to go to the healthcare room on time for medication. The school is not responsible if the student does not show up at the healthcare room at the time of his/her medication and misses a dose.

6 Students will bring the medication to the healthcare room when they first arrive at school for the day and the medication will be stored at the healthcare room labeled with the correct student’s name, track, and class until the time for medication on that day. After completing the full series of required medications, students can either take the medications back and or leave them in the healthcare room. Students can only store one calendar week’s of medication dosage at the healthcare room and take the medication back the day before a long holiday. Medication that requires storage under 25°C (or 77°F) must not be stored at the healthcare room.

7 Before administering medication for a student, the school nurse must verify the name and class of that student. If discrepancy is found, the school nurse must call the parents/guardians to verify. In the event of such a discrepancy and the parent/guardian cannot reached to verify, then the medication will not be administered.

8 When a student returns to class after having been administered medication, his/her homeroom teacher or subject teacher must help the school nurse keep a close watch on the student, and in case of adverse reactions, the teacher must notify the health office immediately. When necessary, the student will be sent to healthcare room again for observation and his/her parents/guardians will be informed immediately.

Note: a) The MACF expires one month from when it is written. Parents/guardians must fill out a new form to school nurse on a monthly basis. If the medication is changed during the course of the one month period, a new form must be submitted immediately. b) Under no circumstances should one MACF be used for two students. Any amendment on the original form will be regarded as invalid. c) Parents/Guardians must submit a new form every time the medication changes. d) Forms not properly filled out are considered invalid.

Shanghai SMIC Private School International

学生姓名学部班级 Name of Track Class Student 家长电话家长姓名 Phone number of Name of Parent/Guardian Parent/Guardian 紧急联系人 Name and Phone number of Emergency Contact

服药原因（诊断结果） Reasons for Medication / Name of Disease 药物名称剂量 Name of Amount/Dosage Medication to be given  口服  外用滴剂 气雾服药途径 Oral Liquid 服药时间和频率 Route of Inhaler Time/Frequency Administration Drops of Medication for external use 注意事项 Special Instructions 家长声明 Acknowledgement 本人已阅读上海市民办中芯学校的委托服药制度，并承诺遵守制度规定。本人明白家长有义务提醒本人子女按时前往保健室进行服药。如果逾期未至，漏服药物，学校不承担任何责任。 By signing this consent form, I hereby acknowledge that I have read the school policy on medication administration and agree to the terms stated in the policy. I understand that it is my responsibility to remind my child to go to the school healthcare room on time and if my child fails to do that, the school is not responsible.

______签名 Signature 日期 Date

本表格可以从学校保健室处获得，或从学校官网的家长内部页面下载。 This form can be retrieved from the school healthcare room or downloaded from the parents’ portal of the school website (www.smicschool.com)

Medical Insurance Applications Children’s Hospitalization Fund (CHF): It will be bought by the SMIC School. The process takes place in September every year. Interested parents need to pay a fee that is set by related municipal policies. The insurance covers from Sep.1st of the current year to Aug.31st of the following year. When the insured student is hospitalized in a designated hospital, the reimbursement is about 50%. After purchasing the Fund, students will receive a medical certificate with a green cover. When a student is hospitalized, parents need to come to SMIC School to pick up the related documents.

Medical Insurance: It will be bought by the SMIC School. The process takes place in November every year. Medical Insurance is only for children holding one of the following: 1. Permanent Resident of Shanghai 2. Residence Permit for Professionals (CW9) 3. Type “B” Residence Permit for Foreigners

Interested parents need to pay a fee which is set by related municipal policies. The insurance covers from Jan.1st to Dec. 31st of the following year. When the insured student goes to a designated hospital, the reimbursement is about 50%. Parents need to deal with the reimbursement procedure themselves.

Accidental Injury Insurance: The Education Bureau arranges a designated insurance company, and parents can purchase of their own will through the school. The SMIC School purchases the insurance for each student. The fee will be deducted from the student’s material fee. During the period that the insurance covers, if a student has an accident at school and goes to a designated hospital, the insurance company will pay according to the insurance policy, and SMIC School will help parents for the claim procedure.

Kind Reminder on Common Disease Most infectious diseases always occur in early spring. Infectious disease control center of Shanghai said the numbers of children who had food and mouth disease increased, so it is very necessary to do the following matters: 1. Keeping the windows open for more than 2 hours every day. 2. Wearing clothes according to the changing weather, keeping warm and avoid catching a cold. 3. Avoid crowded places with poor ventilation. 4. Practicing good personal hygiene such as frequent hand washing. 5. Maintaining a healthy diet. 6. Get enough sleep and exercise, which enhances immunity. 7. Please concult with your family doctor if your child has the following symptoms: oral ulcer, rash, fever, cough, sore throat. When the symptoms disappear, you may return with a doctor’s note. 8. Students who are affected by flu (body temperature of 38C and above, with cough or sore throat) can only go to school 48 hours after the fever subsided or with doctor’s note. Additionally, once a student who has vomited more than once, had diarrhea more than twice or had vomited once and diarrhea once, that should student visit a hospital promptly and present medical diagnostic certification including blood results signs by a doctor.

The symptoms of some common infectious diseases: 1. Influenza: The most common symptoms of the disease are chills, fever, sore throat, muscle pains, severe headache, coughing, weakness/fatigue and general discomfort. 2. Mumps: Parotid inflammation (or parotitis) in 60–70% of infections and 95% of patients with symptoms. Parotitis causes swelling and local pain, particularly when chewing. It can occur on one side (unilateral) but is more common on both sides (bilateral) in about 90% of cases. Other symptoms may include inflimation of pancreases, fever, headache, pancreatitis, referring to inflammation of the affected pancreas. Males past puberty who develop mumps have a 30 percent risk of developing inflammation of the testicals. 3. Scarlet Fever: sore throat, fever, and/or bright read tongue with a strawberry like appearance. 4. Measles: The first sign of measles is usually a high fever, which begins about 10 to 12 days after exposure to the virus, and lasts four to seven days. A runny nose, a cough, red and watery eyes, and small white spots inside the cheeks can develop in the initial stage. After

several days, a rash erupts, usually on the face and upper neck. Over roughly about three days, the rash spreads, eventually reaching the hands and feet. The rash lasts for five to six days, and then fades. On average, the rash occurs 14 days after exposure to the virus (within a range of seven to 18 days). 5. Chickenpox: Chickenpox causes a red, itchy skin rash that usually appears first on the abdomen or back and face, and then spreads to almost everywhere else on the body, including the scalp, mouth, nose, ears, and genitals. 6. Hand, Foot and Mouth Disease (HFMD): begins with a mild fever, poor appetite, malaise ("feeling sick"), and frequently a sore throat. One or two days after the fever begins, painful sores develop in the mouth. They begin as small red spots that blister and then often become ulcers. They are usually located on the tongue, gums, and inside of the cheeks. The skin rash develops over one to two days with flat or raised red spots, some with blisters on the palms of the hand and the soles of the feet. A person with HFMD may have only the rash or the mouth ulcers. 7. Norovirus: common symptoms of the norovirus include vomiting more than twice in 24 hours as well having diarrhea more than twice in 24 hours. Students need to wait for 72 and may be allow to return to school after presenting a doctor’s note clearing the student of related symptoms. Note: If students show any signs of the symptoms above must inform the school immediately in order to prevent the spread of diseases. The diseases above are common but also inform the school of other diseases but not limited to: canker sores, rashes, pestilence, cholera, bacillary dysentery, hepatitis A/B/E. Head lice is not defined as a contagious disease but parents should inform the school as soon as possible in order to prevent the spead.

Reminder: To protect every students’ health during times of contagious disease outbreaks, students who display symptoms must first inform the school of symptoms and be cleared by one of these three hospitals: Shanghai Children’s Medical Center (on Dongfang Road), Children’s Hospital of Shanghai (on West Beijing Road), Children’s Hospital of Fudan University (on Wanyuan Road).

SMIC School Contagious Disease Response Policy

In order to strengthen the prevention and control of the contagious diseases, maintain the order of teaching, and safeguard the student’s health and safety, the school establishes this Contagious Disease Response Policy.

Departments Responsibilities Remarks

I Principals’ Lead and coordinate responses to the emergencies related to Office contagious diseases. II Healthcare Monitor and summarize the number of sick students, conduct Room checkups, report, direct quarantine and disinfection of the classroom, provide disease prevention promotional material, and promote disease prevention. 1. When the contagious disease is confirmed, quarantine the student immediately and screen the other students in the same class or grade level for symptoms. 2. Email the leaders of different departments regarding follow-up procedures. 3. Check whether this student has siblings at our school, and screen for symptoms accordingly. 4. Report to the Health Bureau; record and submit the related absence report. 5. Every day conduct the morning screening for the impacted class or grade, take record, and confirm whether there are additional sick students. 6. Work with the Disease Control Department; arrange the urgent vaccination. 7. Instruct the responsible personnel to disinfect, and request them to take records of disinfection. 8. Before the sick students come back to school, they have to provide the doctor’s certification; before the students enter the classroom, they need to go to the Healthcare Room first. 9. Disinfect the air of the impacted classrooms using the ultraviolet sterilizing light. 10. Build student vaccination documentation.

III General Cooperate with the school to provide the required equipment 1. The staff and conduct the disinfection checkup. who will conduct Affairs; the disinfection Cleaners; 1. Starting from the date of the last sick student reported, the should make the healthcare staff will designate the time and date range of disinfection liquid Security disinfection (which varies according to different diseases). in a well ventilated Guards The responsible departments will disinfect the areas that the area, and during the students have touched and take records of disinfection. The whole disinfection areas include desk, chair, closet, doorknob, and water process, should dispenser faucet, etc. The floor needs to be cleaned with wear protection disinfection liquid, at least once a day. such as, cap, mask, 2. If there are more than 4 impacted classes, due to limited glove, goggles, and time, spray method can be used to disinfect the classrooms: shoe cover etc.

spraying the disinfection liquid onto the surfaces of the 2. The objects, from left to right, and from top to bottom. The disinfection liquid doorknobs will be wiped. The doors and windows will be which contains closed for 30 minutes, and then the security guards will chlorine will irritate open the windows for 2 hours. the skin and 3. Disinfection of the bathrooms. sinuses. The Can use the disinfection liquid which has chlorine disinfection staff (bromine) 1000mg/L to mop and wipe, twice a day. The should avoid touching the liquid. doorknobs and faucets will be wiped. Once touched, they 4. Disinfection of the public areas and shared objects. should wash off Use the disinfection liquid which has chlorine (bromine) using large amount 500mg/L to wipe or spray. The objects include shared of water. After the classrooms, stair railings, and recreation facilities etc. disinfection, take Note: When using the spray method, all the surfaces off the protective of the objects will be wet. Computer Labs and Art equipment, and Classrooms will still use the wipe method to disinfect. wash and disinfect hands. 5. The quarantined classes will have lunch in their classrooms.

IV Homeroom 1. Open the windows at least twice a day for 30 minutes to Staff should use Teachers; ventilate the classroom. protection Administration 2. Urge the students to have more outdoor activities; the whenever Office outdoor area should be separated from other students. possible, such as gloves, masks, 3. Admin Office or Homeroom teachers send out parent letter; cap, etc. When once a student gets contagious disease, inform Healthcare taking care of sick room immediately, and report to school. students or 4. Homeroom teachers urge the students to wash their hands touching infected frequently, pay attention to personal hygiene, and if parents objects or human find any abnormal symptoms, tell them to go to the doctor waste. as soon as possible. V Academic 1. The impacted class cannot mix with other classes; do not participate in any group activities (try not to go to public Office classrooms, including art room, science lab, music room, and computer lab etc.). PE teacher should separate the impacted class from other classes; 2. If the public classroom has to be disinfected during a school day, the room has to have 3 hours without any classes, in order to conduct disinfection and ventilation. 3. It is suggested for the specialty teachers to prepare a set of 3-weeks of emergency lesson plans in order to use during the outbreak of the contagious disease, and that do not need to be taught in the special classrooms or public classrooms. The teachers will go to the quarantine class to teach in order to effectively quarantine the students. 4. The AA Office should inform the related teachers immediately. 5. Yu Wen or CSL will be taught by teachers who go to the designated classrooms, the impacted class students study at their own classrooms. VI Administration The students who attend after school supervision have to stop the after school class. Office Art Center

SPECIAL NEEDS LUNCH REQUEST OR LUNCH CANCELLATION APPLICATION

Students wishing to request special lunch or cancel lunch and pack lunch must submit an application to the Office of Student Affairs describing what medical conditions or religious reasons prevent him or her from eating normal school lunch. After the application and proper documentation are presented to the Office of Student Affairs, please await the confirmation. Once confirmation is given by the Director of Student Affairs, the Finance Office will be notified, so that a partial or whole refund can be processed.

Please choose the form you need to fill out and attach a doctor’s note (if the reason is medical). Send the form to either your child’s Homeroom teacher or scan/email it to [email protected]. Please await email confirmation before packing lunch for your child.

Sexual Harassment & Discrimination

Introduction

The Shanghai SMIC Private School is committed to providing a safe and healthy school environment for all members of our school community that is free from sexual harassment and discrimination regardless of gender, race, ethnicity, religion, nationality or national background, sexual identity, or age. Harassments and discrimination are both unacceptable forms of behavior in our school community inconsistent with our school values joy, community, people of character, and healthy individuals. The Sexual Harassment and Discrimination Policy applies to all people in the SMIC school community including school board members, all employees, volunteers, vendors/service providers, families, and students. Every member of the school community is responsible for maintaining an environment free from sexual harassment and discrimination, and all are responsible for acting to prevent it in ways consistent with this policy. The responsibility for providing a working environment free from sexual harassment and discrimination is granted through the general direction of the school board, and is enforced by school administrators and supervisors. When a complaint of sexual harassment or discrimination is brought to the attention of school administration, it will be acted upon immediately and managed in a sensitive and confidential manner. Formal consequences will be taken against any member of the school community found through the preponderance of evidence to have sexually harassed or discriminated against others associated with our school community.

In implementing the Sexual Harassment and Discrimination Policy, the School affirms its commitment to combat sexual harassment and discrimination with the implementation of a policy that seeks both prevention and equal opportunity principles.  Upholding the rights of all people in the workplace (staff, students, school community members, and school vendors/service providers) to a safe working and learning environment free from sexual harassment and discrimination;  Supporting diversity through an inclusive work and learning environment for all members of the school community regardless of gender, race, ethnicity, nationality or national background, religion, sexual identity, or age;  Promoting respect amongst all people in the school community;  Encouraging fair and equitable treatment of all members of the school community;  Allowing members and people associated with the school community to have a safe way to address allegations of harassment and discrimination.

Definitions Consensual Relations: Consensual relations are those to which all parties agree and accept. Where the interaction is consensual, welcome, legal, and reciprocal it will not amount to sexual harassment. The capacity of persons in positions of authority to influence others and affect their well-being is a factor that will be taken into account in the management of any sexual harassment allegation. It is not the intention of this policy to interfere in personal lives and relationships or to make judgements about legal consensual relationships.

Discrimination: Actions against a person primarily based upon their membership in a group based on either gender, race, ethnicity, nationality or national background, religion, sexual identity, or age.

Retaliation: Any act or attempt to seek retribution including, but not limited to, any form of intimidation, reprisal, harassment or intent to prevent or discourage participation in the school’s reporting or complaint resolution procedure regarding sexual harassment and discrimination.

Sexual Harassment: Sexual harassment is conduct of a sexual nature that is unwelcome by others. Sexual harassment can be physical, visual, verbal, or written. It involves behavior that could reasonably be expected to make a person feel offended, humiliated or intimidated, when the person offended has verbally or in writing expressed their dissatisfaction to the alleged aggressor. Even if the behavior is not intended by the individual to be sexually harassing, it may still be deemed as such if the evidence warrants.

 such conduct has the purpose or effect of unreasonably interfering with the individual’s work or educational performance;  such conduct creates or has the intention of creating an intimidating, hostile or offensive working, living and/or learning environment; or  such conduct unreasonably interferes with or limits one’s ability to participate in or benefit from an educational program or activity.

Sexual harassment may include statements or transmissions by phone, fax, video, digital, internet, e-mail, drawing, stalking, or in writing, and such actions could vary in the degree and extent to which they cause affront and distress. Both males and females can be subjected to sexual harassment from persons of the same or opposite gender.

Reporting Guidelines

Incidents of alleged sexual harassment and discrimination involving either students and/or employees should be reported as soon as possible to a designated counselor, homeroom teacher, advisor, Student Affairs Director, Principal, Vice Principal, or Chancellor. Any school employee receiving a report of alleged sexual harassment or discrimination is obligated to promptly report that incident to the SMIC Principal, to a School Counselor, or a Director of Student Affairs. All allegations will be promptly reported to the School Principal who in turn will promptly report to the School Chancellor. All reports and complaints of alleged sexual harassment and discrimination and harassment will be promptly acted upon through beginning an investigation within 24 work day hours after the initial report is received. Appropriate action taken as soon as possible.

In addition to this Sexual Harassment and Discrimination Policy, conduct involving child protection safety of students will follow the school’s Child Protection Policy. Other issues involving alleged sexual harassment or discrimination against adults, or alleged discrimination against students or adult will follow the school’s Crisis Plan Policy.

Nature of Complaint & Policies Affected Complaint of Allegation Policies that Govern Investigation  Complaint of sexual harassment of an  Sexual Harassment & Discrimination Policy adult against a student  Child Protection Policy  Complaint of sexual harassment of a student against a student  Complaint of sexual harassment of a student against an adult  Complaint of sexual harassment of an  Sexual Harassment & Discrimination Policy adult against an adult  Crisis Plan  Complaint of discrimination of an adult  Sexual Harassment & Discrimination Policy against a student  Crisis Plan  Complaint of discrimination of an adult against an adult  Complaint of discrimination of a student against a student  Complaint of discrimination of a student against an adult

An individual who believes that he or she has been subjected to discrimination or harassment may choose to deal with the alleged offender directly through a face to face discussion, a telephone conversation, email correspondence or other written communication. In some cases, this approach may resolve the situation; in others, it may be ineffective or place the individual in an uncomfortable, insecure or compromised position. Under no circumstances should an individual feel pressured to address the alleged offender directly or otherwise handle the matter alone, and a decision not to confront an alleged offender will not be viewed negatively. If self-help measures prove unsuccessful, an individual may choose to report the situation and pursue other methods of resolution such as seeking the assistance of other school staff, seeking a mediator, reporting to law enforcement officials.

Where to Make a Report

Employees: Any employee who believes he/she has been subjected to sexual harassment or discrimination by another employee, student or contractor of the School, or who becomes aware of harassment in violation of this Policy, should report the incident to the School Principal. If such notification is not possible or if the reporting party does not feel comfortable reporting to the School Principal, he or she should instead contact the School Chancellor. These individuals will assist in helping start the required investigation of the alleged charges, including immediate reporting to the Principal, who will report to the Chancellor.

Students: A student who believes that he or she has been subjected to illegal harassment or discrimination by another student, an employee, or a contractor or vendor of the School, or who becomes aware of harassment in violation of this policy, should report the incident to the Director of Student Affairs or to a School Counselor or to a Homeroom Teacher. These individuals will assist in helping start the required investigation of the alleged charges, including immediate reporting to the Principal, who will report to the Chancellor.

Investigation and Resolution of Complaints

Once an allegation is reported to the school officials listed above (see “Where to Make a Report”), school staff are obligated to inform either the School Principal or the School Chancellor. The Principal or Chancellor will commence an investigation which will include appointing someone to lead the investigation, and appointing a team to oversee that investigation. The investigative team is composed according to the school policy that governs the situation being investigated (see “Reporting Guidelines” above), and they will follow the policy that governs the situation they are investigating. In cases involving a staff member only, the Director of Human Resources or a designated HR representative will also serve on the team.

Complaints will be resolved according to school policy for either students or staff based on the policy that governs the situation and the school member (see “Reporting Guidelines” above). Resolution of all complaints will be conducted in as swiftly and efficiently as possible. Methods of resolution may involve, but are not limited to, any one or more of the following: offer of counseling support, a meeting with the parties individually or in group (if agreed upon by all parties involved), mediation, training, reporting to legal authorities, or disciplinary action. At any time during the reporting and resolution process, the School may take interim protective measures including, but not limited to, reassignment or suspension, if it is determined that circumstances require that such action be taken to protect the safety of individuals or property or to minimize disruption to the operations of the School.

Once an investigation begins, it is necessary to collect evidence, which could include interviews, written statements, review of digital images, etc. to help make an initial determination as to whether the facts as stated indicate that school policy may have been violated. Further investigation, if so warranted, could involve collecting more evidence, especially written documentation, further interviews with all involved (including offering to meet with families if students are involved). In cases where potential trauma is involved offering of counseling services (either provided internal or external to the school) should be offered. The person against whom the complaint is made will be notified that a report has been filed and he/she will have the opportunity to submit a written statement in response. For students, the parents/guardians will also be notified. Being a

member of the school community means that all staff and students are expected to cooperate with investigations of alleged harassment and discrimination. Failure to cooperate may affect the outcome of an investigation, which could include dismissal of the complaint for lack of evidence.

It is the responsibility of the lead team member (or a team designee) to provide regular written communication to all team members to keep the full team up-to-date with current developments in the investigation. Early in a crisis, daily written updates are necessary. Team communications, written and oral, are internal to the school and are not meant to be shared with those not on the team, unless authorization by the Chancellor or Principal is given otherwise. Once a final determination has been made, it is the responsibility of the Team Lead to prepare a detailed report based on the results of the investigation. The investigative report will contain findings of fact and recommendations as to sanctions, if any are recommended. The full investigation and preparation of the report should usually be completed within thirty (30) calendar days unless the School is closed or not in session, or absent other extenuating circumstances, in which case a plan will be worked out between the Team Lead and the Principal or Chancellor to bring a prompt but thorough investigation to a close.

Based on a review of the report and using a preponderance of the evidence standard, the Investigative Team in conjunction with the Principal and/or Chancellor will issue a final determination of consequences. Such decisions will be final. Potential sanctions may include, but are not limited to, warning, censure, training, further education, counseling, loss of conduct marks (for students only), disciplinary probation, suspension, or termination of employment, or other disciplinary measures deemed appropriate by the investigative team and Principal or Chancellor.

Confidentiality

All complaints will remain as confidential as possible, consistent with the conduct of an effective investigation. All evidence and documents connected to the investigation, including private information (including contract information) about students or staff cannot be shared with outside sources without obtaining prior approval of the Principal or Chancellor. Should the investigation reveal that unlawful harassment, or discrimination has occurred, the School will promptly take action as the Investigative Team deems necessary to prevent its recurrence and remedy its effects.

Criminal offenses

Sexual harassment may in certain circumstances constitute a criminal offence, not only just violating school policy. Sexual harassment as defined above in this policy may be an offense under criminal law, and may be reported to legal authorities. The school has a responsibility to deal with allegations from a school perspective even when the police are or have been involved, and to determine appropriate action in the context of the school operations and the ways to emotional support those involved in the incident, including staff, students, and families. In relation to criminal complaints, close cooperation by the official Team Lead designated by the Chancellor or Principal and the police is necessary to ensure that a criminal investigation is not interfered with or compromised in any way, and also follows school regulations while respecting privacy rights people involved may be entitled to under law.

Retaliation

In issues involving sexual harassment and discrimination, retaliation (see “Definitions” above) may include, but is not limited to, abuse or violence, coercion, threats, intimidation, other harassment, slander or libel committed against a complaining party, an accused party or a third party. Retaliation can also occur in more subtle forms, such as stripping away responsibilities, denying promotions or benefits, subjecting an individual to enhanced scrutiny or selective enforcement of rules, unfairly placing critical reports in files or refusing to file favorable comments, impugning a person’s character or reputation, using the "silent treatment" or other hostile acts, or creating intolerable conditions in order to induce resignations or transfers.

No retaliatory action will be taken against a student or employee who in good faith complains of discrimination or harassment and/or participates in the investigation of a complaint of sexual harassment or discrimination. Any retaliation against a student or employee who makes a complaint in good faith under this policy will result in disciplinary action

against the aggressor, up to and including termination of the retaliator’s employment or academic relationship with the school. Conversely, a report made in bad faith will subject the reporting individual to corrective action, up to and including termination or dismissal from the school.

Other Available Procedures

The procedures available under this Policy do not replace the right of a victim of alleged discrimination or harassment to pursue other options or remedies available under the law. Alternately, or in addition to using the school’s internal investigative procedures, a student or employee has the right to file independently a complaint of discrimination or harassment with legal authorities that investigate discrimination charges.

Child Protection Policy

Introduction Child abuse and neglect are concerns throughout the world and are violations of a child’s human rights that create obstacles to their academic, physical, emotional development. Educators have the opportunity to observe and interact with children over time and are in a unique position to identify children who are in need of help and protection from abuse and neglect. SMIC School seeks to be a safe place for all our students. Our goal is to build and maintain a proactive environment that protects children through 2 means: 1) child abuse prevention and 2) by helping assure its earliest possible detection, creating a plan of intervention and reporting it to the proper authorities.

SMIC School has adopted the following comprehensive child protection program, which it will communicate annually to all staff, parents/guardians and new employee/volunteer applicants. Our strategy is to ensure that all SMIC School personnel (paid and volunteer both academic and non-academic positions), students and parents/guardians understand the issues of child abuse and neglect. This includes knowing the following:  signs and symptoms of child abuse;  national, and local reporting procedures; and  responsibilities of mandated reporters, including how, when, and to whom to make a report.

Ultimately, if child abuse is suspected, observed, or disclosed to any member of the SMIC School community, that person will have the knowledge, information, and resources necessary to ensure that the child is safe, that the situation is communicated promptly and effectively, and that the suspicion or incident is reported to the appropriate authorities.

The child protection program defines various forms of child abuse and outlines the school’s requirements for: • mandated reporters and procedures for reporting, • screening and selecting staff, faculty, and volunteers, • maintaining a child protection team, • training and educating about child sexual abuse prevention for staff and students, • a code of conduct that guides interactions between adults and children, • follow-up care and service plans for families in need.

The following information is excerpted from the AISA Child Protection Handbook (2014) This handbook focuses on four main categories of abuse and provides basic information about the physical and behavioral signs associated with each type.

Physical Abuse. Physical abuse may involve hitting, punching, shaking, throwing, poisoning, biting, burning or scalding, drowning, suffocating or otherwise causing intentional physical harm to a child. (These symptoms could also indicate harm to self, such as, cutting and suicide ideation). Signs of physical abuse could include the following: • Improbable excuses given to explain injuries • Refusal to discuss injuries • Arms and legs kept covered in hot weather • Being aggressive towards others

Emotional Abuse. Emotional abuse is the persistent emotional ill-treatment of a child so as to cause severe and adverse effects on a child’s emotional development. It may involve: conveying to children that they are worthless or unloved; that they are inadequate or valued only insofar as they meet the needs of another person; age/developmentally inappropriate expectations being imposed on children; causing children frequently to feel frightened; or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of ill treatment of a child, though it may also occur alone. Signs of emotional abuse could include the following: • Fear of new situations • Low self-esteem • Sudden under-achievement or lack of concentration • Lying

Sexual Abuse. This type of abuse involves forcing or enticing a child to take part inphysically inappropriate activities, whether or not the child is aware of what is happening. The activities may involve physical contact, as well as non-contact activities, such as involving children in the production or viewing of X-rated material or encouraging children to behave in sexually inappropriate ways. Signs of sexual abuse could include the following: • Pain or irritation to private areas • Showing fear or distrust of a particular adult • Mentioning receiving special attention from an adult or a new “secret” friendship with an adult or young person • Refusal to continue with school or usual social activities

Neglect. Neglect is the persistent failure to meet a child’s basic physical or physiological needs, likely to result in serious impairment of the child’s health or development. Some indicators of neglect could include the following: • Consistent hunger • Poor hygiene • Fatigue or listlessness

You may see the Counseling Office for a complete list of symptons of the four types of abuse outlined in this policy.

Mandated Reporters and Procedures for Reporting In conjunction with Chinese laws, SMIC School maintains that all school employees are mandated reporters of suspected child abuse or neglect. If any employee of SMIC School has reasonable cause to suspect that a student is being mistreated in any way, he/she is to report the suspicion to Child Protection Officer, the school Principal, or the Chancellor immediately. Reporting and follow-up of all suspected incidents of child abuse or neglect will proceed in accordance with the guidelines in this policy.

In the case of a staff member reported as an alleged offender, SMIC School will conduct a full investigation following a carefully designed course of due process, keeping the safety of the child at the highest priority.

Cases of suspected child abuse or neglect may be reported by the school to the local authorities, the alleged perpetrators’ employer, to the respective family’s consulate in Shanghai/China (if the abuse comes from within the home), and/or to the appropriate child protection agency in the home country.

The following is the child protection protocol at SMIC School: • All employees are mandated reporters of child abuse or neglect to the school’s Child Protection Officer (as designated from the School’s counseling office) or a school Principal, or the School’s Chancellor at their first suspicions of abuse, neglect or harassment.

• If the Child Protection Officer is notified first, he/she immediately informs the Principal or Chancellor. • Once an allegation of child abuse or neglect is alleged to school authorities (as outlined above), the school is obligated to begin an official investigation into the allegations with 24 business hours of receiving the information. • The counseling office designates a counselor to serve as the Child Protection Officer. The Child Protection Officer (or the Principal’s or Chanellor’s otherwise designated lead representative) is responsible for the following: o Leading the investigation into the allegations of abuse or neglect o Ensuring that the parents/guardians are notified immediately, unless doing so would put the child involved at further risk of harm o Calling meetings of the Child Protection Team (see below) once an allegation of child neglect or abuse is made. This meeting should take place no later than three working days following when the initial allegation was made o Keeping the official records of the investigation, including assuring their confidentiality and safekeeping o Helping families through providing follow-up services when designated by the Child Protection Team • The School’s Child Protection Officer (or the Principal’s or Chancellor’s otherwise designated representative) leads an investigation into the allegations of abuse or neglect. This investigation is conducted first by confidentially speaking to the pertinent parties and obtaining written statements about the alleged incident(s). These people may include the following: the student, the student’s teacher(s), the parents/guardians, etc., as long as questioning of any single one of these parties individually will not place the student at greater risk of potential further risk or harm. • If applicable and in the best interest of the child, parents/guardians will be notified and invited to a meeting to discuss the concerns determined by the school. • The investigation about alleged child abuse or neglect is strictly confidential. All information and records discovered in relation to the investigation belong to the school and are to be for confidential school use only. Only upon the request of the proper legal authority will these records be provided to an outside source. Other non-school source requests for these school records will be decided upon by the school’s Chancellor or Headmaster. • All findings are systematically recorded by the Child Protection Officer or administrator and placed in the child’s confidential cumulative file for documentation of the suspected incident. • If suspicion is deemed warranted and/or the child seems to be at risk of further abuse, the Child Protection Officer with the cooperation of the Child Protection Case Management Team will compile an official report that will be legally translated into Chinese. • The school’s report will be officially filed with the local branch of the Bureau of Women’s, Children and Youth Affairs and they will determine next steps according to Chinese law. The person making the initial allegation may be called upon to speak with the authorities about the nature of their allegation. The school or it’s administrators are not responsible for speaking in place of the person making the initial allegation. • If the alleged perpetrator is the parent/guardian/family member, and if the parent/guardians does not act in the best interest of protecting their child, the school maintains the right to contact the parent’s/guardian’s’ employer, the family’s embassy(s)/consulate(s) and/or legal authorities, mandate professional counseling and/or revoke enrollment of their student(s) at SMIC School • If the suspected perpetrator is a school employee and their continued employment is determined to put children at further risk, the school maintains the right to do the following: contact legal authorities, contact the employee’s embassy/consulate, mandate professional counseling, play employee on school-mandated short-term leave with pay, long-term suspension with pay, and/or termination of the employment contract at SMIC School. • When an allegation of abuse or neglect, as allegedly perpetrated by an employee/volunteer is made, it is expected that the cause that has led to the allegation is immediately ceased. • Follow-up services will be provided by the school’s Child Protection Officer as needed.

• Parents/guardians/students who refuse to accept the Child Protection Team’s restorative plan (which may include counseling and external referrals to other service providers) may be subjected to the consequence imposed upon them as a result of action deemed necessary by the school.

Child Protection Team & Child Protection Case Management Team The Child Protection Team at SMIC School consists of: • Child Protection Officer • Assigned Grade Level Counselor • Health Care Worker • Principal from each division • Student Affairs Directors • Homeroom Teacher (or other designated teacher) • Curriculum/Professional Development Director (only serves regarding issues relating to Curriculum, but is not part of the team otherwise) • For specific allegations of child abuse or neglect, the Child Protection Team will form a Child Protection Case Management Team which should only include the child’s division’s Principal, Student Affairs Director, homeroom teacher/dao shi, assigned counselor, and the Child Protection Officer (who chairs these meetings)

The Child Protection Team is responsible for the following:  ensuring that child protection guidelines are being implemented school-wide, which includes an annual review/formal self-check of the entire Child Protection Policy and Procedures  creating a plan to address the following situations: o procedures about how to progress when investigating allegations of abuse and neglect o once an allegation has concluded creating a follow up plan about school expectations for the school, family, student, and affected staff  helping monitor and review the effectiveness of specific plans of action regarding individual cases  ensuring/guiding professional development and training for all staff/volunteers and parents/guardians is carried out annually as designated by the Child Protection Policy  sending out updated email/website communication annually to parents/guardians about the SMIC School Child Protection Policy  serving as a resource group in working with cases requiring child protection (i.e., assist in investigating suspected cases of abuse and/or neglect, providing follow-up disclosures to the Child Protection Team or appropriate legal authorities).

When a Child Protection Case Management Team is called to meet/act, there are three possible findings from their investigation into allegations of abuse or neglect of a student.

School’s Actions as Result of Findings from the Child Protection Case Management Team

Category A Category B Category C Cases will be handled by school Cases referred to outside Cases reported for investigation counselors: service providers/resources and outside resources:  Student relationships  Mental health issues Finding indicating severe and with peers such as depression, ongoing physical, emotional  Parenting skills related to psychosis, dissociation, and sexual abuse or neglect disciplining children at suicide ideation home  Student-parent relationships  Mental health issues such as depression, low self- esteem, grieving

Code of Conduct that Guides Interactions between Adults and Children and between Children and Children and Between Adults and Adults SMIC School requires that all staff, volunteers and anyone working with children at SMIC demonstrate responsibility in maintaining appropriate boundaries and professionalism at all times. All school personnel are required to read and sign the Code of Conduct. All vendor, contractor and service-provider employees are expected to sign the same Code of Conduct, which is provided in both Chinese and English. The following guidelines govern adult interactions with students while carrying out official SMIC functions: • The employee/volunteer will avoid situations in which he/she is alone with a child. This includes not transporting students alone in his/her private vehicle. When it is necessary to speak privately with a child, find a space out of earshot, but within sight of others. • All rooms which are used for teaching, student meetings, or counseling of students will have unobstructed clear glass panels in the doors or walls, and if not, then the door must be left open. • The privacy of children in situations such as toileting, showering and changing clothes should be respected. When it is necessary to supervise children in these situations, at least two adults should be present and intrude only to the extent that the immediate health and safety needs of the children require. Likewise employees/volunteers must preserve their own personal privacy when toileting also through using employee designated bathrooms or using a private secure stall only. • Students and staff/volunteers will avoid touching students’ private areas that are normally covered by swimming suits; unless due to severe medical emergency and approved by administrator when possible. Any incidents of this type will be notified orally and in writing to the Principal and orally to the parents immediately afterwards. • When hugging is appropriate, hug from the side over the shoulders, not from the front. • When interacting with children, employees/volunteers are not to make inappropriate jokes or comments, kiss students, use inappropriate physical contact, stroke children on any part of their body, or use inappropriate gestures. • When serving as a chaperone on overnight activities, employees/volunteers will not share sleeping quarters with children other than their own personal child(ren). In cases where there are extenuating circumstances, such as a medical emergency of a student, if it is necessary for an employee to stay in the same room with a student, the school’s Principal or Chancellor must be notified in advance in order to request permission.

• Conversations in our school community from and with a staff member/volunteer/student/parent guardian that reveal or speculate about sexual aspects of another staff member/volunteer/student /parent/guardian or self is never permissible. • SMIC School employees/volunteers may not engage in romantic/dating relationships (casual, short- term, or long-term) with any current SMIC School students. • Corporal punishment is never an acceptable disciplinary consequence at SMIC School and is against Chinese law to use. • If it becomes necessary to physically restrain a student for their own or others’ safety, a written record will be made of the incident and the Division principal will be notified the same day. • It is the adult employee's/adult volunteer’s responsibility to set and respect boundaries. • When a child attempts to involve an adult in inappropriate behavior as outlined above, the employee/volunteer must immediately reject the overture outright and report that situation to his/her direct supervisor.

Follow-up Care and Services Beyond the school’s legal obligation to report suspected child abuse, or neglect. Schools have a moral and ethical obligation to assist our families with follow-up care and services that will enable them to move forward in a healthy manner. Therefore, SMIC School offers the following post-traumatic intervention strategies and work closely with families to develop an appropriate plan of action. Because each experience of abuse, or neglect is unique, so are the intervention strategies applied to each situation. Below you will find the types of support the school will provide to our students and families in need: • Preliminary counseling and guidance in a confidential and supportive environment. • Referrals to licensed counselors, therapists, or mental health professionals for continued individual or family therapy outside the school setting. o While the school may recommend licensed counselors, therapists, or mental health professionals, it is the family’s responsibility to pay for such services. • Regularly scheduled check-ins with the student/parents-guardians with the Child Protection Officer to monitor the intervention plan progress, to share feedback on progress, and to revise strategies as needed. • Supportive resources such as websites, articles, books, support blogs, etc. • Follow-up services are designated for the defined period of time, but may be extended as deemed necessary by the Child Protection Team. • SMIC School staff/volunteers who have been involved in providing professional care and services to children who have been allegedly abused or neglected may need extra support. The Counseling Department will help these staff/volunteers through allowing them an opportunity to confidentially and privately discuss their anxieties and personal reflections about the situation.

Child Protection Policy Actions Flowchart

Disclosure

Child Protection Officer (Counseling Office)

(1) Report to Principal or (2) Summon Child Protection Case Chancellor Management Team

Report to Chancellor or Principal Gather info

Reasonable cause

Yes No Child Protection Officer formulates a written plan of action No further investigation

School Counselor Principal External source (or designated administrator)

Family Support for child meetings & family Counseling Legal family authorities Contact therapy Report to Contact consulate or authority workplace embassy

Contact family if child not under further threat or harm

Revised on Aug. 3, 2018

SMIC-I ES STUDENT SUPPORT TEAM

SMIC-I SST Team Process

Teacher Makes Request

Classroom Case Manager Conference Visits Assigned with Teachers

Team Problem- Solving Meeting

Implementation of Interventions Team Problem- Solving Meeting With Increased Support Follow-Up Meeting

Referral for Yes Eligibility for Problem Interventions No 2 Successful?In SMIC-I-I Resolved AccommodationES Plan

Referral to Case Study Committee

Student and Family Agreement

The SMIC Private School- I staff is committed to helping students learn in an environment of respect and care. Students and parents are asked to read, agree with, and sign the following ‘Student Behavior Agreement’ by Monday, September 7th, 2020. Please turn in to the student’s homeroom teacher. Students who do not turn in the form by Monday will not be able to attend The SMIC Private School-I until the form is turned in.

 I have read and understand the rules and regulations outlined in the Student Handbook.  I understand the consequences associated with the violation of these rules and regulations.

As the student, I, the undersigned, have read, understood, and agreed to support The SMIC Private School- I’s values and expectations as stated in the Student Handbook.

Student name (print): ______Class: ______

Student signature: ______Date: ____/____/____

Parent signature: ______Date: ____/____/____

Child Protection Policy Receipt

The SMIC Private School- I staff is committed to protecting students against abuse. Please read the Child Protection Policy and sign the receipt by Monday September 7th, 2020. Students will then turn in the signed receipt to the homeroom teacher. As the student, I, the undersigned, have read and understood the Child Protection Policy.

Student name (in print): ______

Student signature: ______Date: /___/_ _

Parent/Guardian signature: ______Date: ____/____/____