Audit Plan Company Name Malaysian Palm Oil Board (MPOB) – SPOC J24 - Batu Pahat
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MSPO CERTIFICATION EXECUTIVE / PUBLIC SUMMARY REPORT Holding Company: SPOC J24 BR No: 50451815 Address: Pejabat MPOB Caw. Parit Raja, No. 11A, Jalan Susur Intan, Taman Intan, Parit Raja, 86400 Batu Pahat, Johor, Malaysia Site Name: SPOC J24 Audit Date: 13- 17/10/2019 RECERTIFICATION AUDIT (Also known as SPECIAL AUDIT - MPOB) DQS Certification (M) Sdn Bhd (689316-X) Suite 43-4 Setia Avenue, Jalan Setia Prima S U13/S, Setia Alam Seksyen U13, 40170 Shah Alam, Selangor, Malaysia. Tel: +603-3342 3259 (Hunting Line) - Fax: +603-3358 3299 I. Public Summary Report 1. Detail of Certification Assessment Date(s) of Audit: 13 - 17/10/2019 Type of Audit: Recertification Audit (Also known as SPECIAL Audit by MPOB) Scope of MSPO certification: Production of Sustainable Fresh Fruit bunches from 226.6739 ha total oil palm planted area 226.6739 ha total certified area MSPO Standard: Malaysian Sustainable Palm Oil (MSPO) in accordance to the MS 2530- 2:2013 (Part 2): General principles for independent smallholders. 2. Details of Independent Smallholders Management Contact Person: Amira Farhana binti Mohd. Amin Contact No: 017-6264908 Email Address: [email protected] MPOB License No, Scope of activity, Company: Expiry date: Owner Name : Activity 1: Expiry date: BR No: (For Group of Smallholders have more than 1 site, please refer to Appendix 1) Year operation start: 1998 Soil Type: Batu Anam-Durian, Batu Anam-Mallaca-Tavy, Briah-Organic -clay and Muck, Durian, Munchong,Bungor, Gajah mati, Kulai-Youg PengPrang, Renggam, Jerangau, Segamat, Katong Total Certified area Ha (Titled area. Area 226.6739 ha within unit which may include planted area, mill, housing roads, conservation etc): Total planted area (TOTAL PLANTED 226.6739 ha AREA WITH OIL PALM - MATURE OR IMMATURE): SPOC - Estimated tonnages of annual 17.11 mt/ha/yr - 3878 mt FFB 2019 FFB Production: Current valid certificate: ☒ Yes (MS2530-2:2013) ☐ No Date of Certification: 6/8/2019 Valid until: 5/8/2024 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 2 of 9 Other sustainability certifications: ☐ Yes (if “yes”, please specify) ☒ No Date of Certification: Click or tap to enter a date. Valid until: Click or tap to enter a date. 2.1. Map Map showing site distribution of SPOC J24 3. Assessment Process Total manday: 5.50 Mandays Choose an item.: Sahudin bin Sapiin Qualification: Tertiary Working Experience: Minimum 10 years Lead Auditor-in-training: Qualification: Post-Secondary Working Experience: Minimum 5 years 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 3 of 9 Observer (Auditor-in-training): Qualification: Tertiary Working Experience: Minimum 10 years Observer (Auditor-in-training): Auditor A Qualification: Choose an item. Working Experience: Choose an item. Proposed dates of next audit: 25/6/2020 Annual Surveillance Audit 1 Information on certified entities to Best Practice and Training be audited in five years cycle: Note: Auditors listed are meeting with competency criteria according to clause 3 (Table 1) of Competency Requirement for Certification Body of Operating Oil Palm Management Certification Under the Malaysian Sustainable Palm Oil (MSPO) Certification Scheme (ACB – OPMC 1, Issue 1, 01 August 2017) and clause 7 of ISO/IEC 17021 Requirements for The Accreditation of Certification Bodies. 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 4 of 9 Version Date : 4/10/2019 Ref. no. : 50451815 Audit plan Company name Malaysian Palm Oil Board (MPOB) – SPOC J24 - Batu Pahat Pejabat MPOB Caw. Parit Raja, Address HQ No. 11A, Jalan Susur Intan, Taman Intan, Parit Raja, 86400 Batu Pahat, Johor, Malaysia Refer to Basic Data Address Site Standard(s) MS 2530-2:2013 Type of audit Recertification Audit (sA -Special Audit) Audit team Lead Auditor : Sahudin Bin Sapiin (SAH) Audit scope Group Management for Independant Smallholders Audit language Bahasa Melayu & English Audit date 13 - 17/10/2019 Audit criteria — Requirements of the above mentioned standard(s) — Relevant statutory, regulatory and contractual requirements for the management system — Process documentation of the management system developed by the client — DQS Audit and certification regulations Audit objective(s) Recertification audit-Special Audit Evaluation of the performance of the management system over the period of certification Review of previous surveillance audit reports Review effectiveness of measures arising from the previous audit (if applicable) Evaluation of effectiveness of the management system in its entirety in the light of internal and external changes Evaluation of demonstrated commitment to maintain the effectiveness and improvement of the management system Evaluation of achievement of the organization's policy and objective Customer specific requirements Others: 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 5 of 9 Time Subject/Process Reference Unit Participants Auditor(s) MS 2530-2 Date / Day 1 - 13/10/2019 08:00 Opening Meeting SPOC Group SAH Management 08.30 Management commitment & Principle 1 responsibility : - Policy SPOC Group SAH - Management commitment & Management responsibility - Continual improvement 09.30 Compliance to Legal Principle 3 requirements: - Regulatory requirement SPOC Group - Land use right Management - Customary right SAH 10:30 Transparency MS2530:2 Group Traceability SPOC Management SAH 12:00 Lunch Break - - - - 1.00 Environment, natural resources, Principle 5 biodiversity and ecosystem services - Environment management plan - Efficiency of energy use and renewable energy Group SAH - Waste management & disposal Management - Natural water resources SPOC - Status of rare, threatened or endangered species and high biodiversity value - zero burning practices 3.00 Best Practices Principle 6 - Site management - Economic & financial plan Group - Transparent & fair price dealing SPOC Management - Training and Competency SAH 5.00 Social responsibility, health, Principle 4 safety and employment condition - Complaints & grievance - Employees safety & health Group SAH SPOC - Employment conditions Management - Training and competency 6:00 End of Audit Day 1 - - - - 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 6 of 9 Time Subject/Process Reference Unit Participants Auditor (s) Date / Day 2 - 14/10/2019 07.30 Field Visit MSPO Group SAH 2530:2 SPOC Management Site 1 - 2 10.00 Stakeholder Consultation SAH 12:00 Lunch Break - - - - 1.00 Stakeholder Consultation - Continue SAH 3:00 Continue Field Visit MSPO Group SAH 2530:2 SPOC Management (Site 3 - 4) 7:00 End of Audit Day 2 - - - - Time Subject/Process Reference Unit Participants Auditor (s) Date / Day 3 - 15/10/2019 07.30 Field Visit MSPO Group SAH 2530:2 Management SPOC (Site 5 - 7) 12:00 Lunch Break - - - - 1:00 Continue Field Visit MSPO Group (Site 16 - 21) 2530:2 Management SAH SPOC (Site 8 - 10) 7:00 End of Audit Day 3 - - - - 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 7 of 9 Time Subject/Process Reference Unit Participants Auditor (s) Date / Day 4 - 16/10/2019 07.30 Field Visit MSPO Group 2530:2 Management SAH Principle 1-7 SPOC (Site 11 - 13) 12:00 Lunch Break - - - - 1:00 Continue Field Visit MSPO Group 2530:2 Management SAH Principle 1-7 SPOC (Site 14 - 17) 6:30 End of Audit Day 4 - - - - Time Subject/Process Reference Unit Participants Auditor (s) Date / Day 5 - 17/10/2019 08:00 Review Documentation MSPO Group SAH 2530:2 SPOC Management 12.00 Lunch Break 1:00 Preparation for Closing MSPO SPOC - SAH 2530:2 4:00 Closing Meeting MSPO Group SAH 2530:2 SPOC Management 5:00 End of Audit - - - - Date Agenda sent to Client: 4/10/2019 ☒ The audit schedule was maintained ☐ The audit schedule was altered as follows: ☒ The audit objectives have been met ☐ The following audit objectives could not be met: 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 8 of 9 4. Summary of Audit Results Audit summary and recommendation for certification. This report details the audit results including strengths, opportunities, and weaknesses. These results were presented to your management at the closing meeting of the audit. You can use these results to improve the effectiveness of your management system. We look forward to continuing our partnership towards sustainable business success In reference to MS 2530-2:2013, the audit team recommends to DQS: ☒ Issuance of the certificate ☐ Issuance of the certificate as soon as implementation of corrective actions has been demonstrated ☐ Maintenance of the certificate ☐ Maintenance of the certificate as soon as implementation of corrective actions has been demonstrated ☐ Not applicable, due to extraordinary type of report 5. Audit findings Type of Findings Total number Responses from entities Major NIL Official signed-off Minor NIL Official signed-off OFI 5 Acknowledged Issues raised during Yes Acknowledged stakeholder consultation Official Sign-off of the assessment findings: Lead Auditor Signature: Name: Sahudin bin Sapiin Date: 18 October 2019 939-C5_AUDIT REPORT_ SPOC J24 Special 2019 Rev 6 / 2019-10-21 INDEPENDENT SMALLHOLDER All aspects of the audit are considered confidential Page 9 of 9 .