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Project Administration Memorandum Kyrgyz

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Project Administration Memorandum Kyrgyz Project Administration Memorandum Project Number: 31197 January 2009 Kyrgyz Republic: Community-Based Infrastructure Services Sector Project (Supplementary Asian Development Fund Grant) Version 0 Last updated by: Cholpon Mambetova Date: 30/03/2009 CONTENTS Overview 1 Annex 1. Project Definition 5 Sec 1.01 Sponsors, Stakeholders and External Agencies 5 Sec 1.02 Impact and Outcomes 5 Sec 1.03 Outputs 5 Annex 2. Project Management 6 Sec 2.01 Project Organization Structure 6 Sec 2.02 Roles and Responsibilities 6 Annex 3. Execution Plan 10 Sec 3.01 Work Breakdown Structure (WBS) 10 Sec 3.02 Implementation Schedule 11 Sec 3.03 Key Project Activities 11 Annex 4. Safeguards Plan 13 Sec 4.01 Environment 13 Sec 4.02 Involuntary Resettlement 13 Sec 4.03 Indigenous People 13 Sec 4.04 Other Safeguards 13 Annex 5. Financing Plan 14 Sec 5.01 Project Financing and Disbursement Arrangements 14 Sec 5.02 Allocation Table 15 Sec 5.03 Fund Flow 15 Annex 6. Investment (Cost) Plan 17 Sec 6.01 Detailed Cost Estimate 17 Sec 6.02 Annual Operational Plan 17 Sec 6.03 Forecast of Cost to Complete 17 Annex 7. Procurement Plan 18 Sec 7.01 Process Thresholds and Reviews 18 Sec 7.02 Project Procurement Plan 19 Sec 7.03 National Competitive Bidding (NCB) 20 Annex 8. Anticorruption, Accounting and Auditing 21 Sec 8.01 Anticorruption 21 Sec 8.02 Accounting and Auditing 21 Annex 9. Performance Monitoring and Evaluation 22 Sec 9.01 Deliverables 22 Sec 9.02 Performance Indicators 22 Annex 10. Major Covenants 23 Sec 10.01 Sector Covenants 23 Sec 10.02 Financial Covenants 23 Sec 10.03 Safeguards Covenants 24 Sec 10.04 Other Covenants 25 Annex 11. Appendixes 26 1 OVERVIEW I. Introduction 1. This Project Administration Memora ndum (PAM) contains p roject data and information that allows the Recipie nt, Executin g Agency (EA), Project Manageme nt Unit (PMU), Project Implementation Unit (PI U), other st akeholders, and the A sian Development Bank (ADB) to monitor project implementation and evaluate project impact. 2. This Project Administration Memorandum: (i) Provides concise and accurate de tail, includin g maps and diagrams, on majo r aspects of project implementation; (ii) Specifies roles and responsibilities of the EA, implementing agency, consultants, and ADB for various actions required for satisfactory project implementation; (iii) Assists pro ject administ ration staff of the EA, Implementin g Agency, and ADB to anticipate problems and initiate timely remedial actions or recommendations; (iv) Contains a logical framework, includ ing subsequent revisions that confir m the goal , purpose, outputs, activities, inputs, targets, indicators, key assumptions, and risks; (v) Provides a framework and checklist for monitoring progress to allow remedial actions and midstream modifications to meet project objectives; (vi) Promotes systematic monitoring and evaluation of project o bjectives, and assessment of impact s on pro ject beneficia ries throug h surveys, studie s, a nd periodic and midterm reviews; (vii) Provides the format and instruct ions for the EA and Implementin g Agency to periodically update the Project Performance Report in its current revised format; and (viii) References ADB’s Anticorruption Policy, indicating how ADB may be contacted about allegations of corruption and fraud. 3. This PAM provides for overall mo nitoring of external assistance pr ograms, and to facilitate go vernment intervention i n project im plementation issues, should the n eed arise. I t should be r ead along with the Grant Agreement between the Gove rnment of t he Kyrg yz Republic and the ADB. In case of discrepancies between th e PAM and the Grant Agreement, the Grant Agreement will always prevail. 2 IV. Key Persons Involved in the Project A. ADB Staff Kyrgyz Resident Mission (KYRM) Mr. Lan Wu Central and West Asia Country Director, KYRM Department (CWRD) Tel No. (312) 62-73-43 e-mail: [email protected] Mr. Bobur Alimov PAU Head, KYRM Tel No. (312) 62-73-43 e-mail: [email protected] Ms. Cholpon Mambetova Project Implementation Officer, KYRM Tel No. (312) 62-73-43 e-mail: [email protected] Ms. Baktygul Omurzakova Assistant Project Analyst Tel No. (312) 62-73-43 e-mail: [email protected] CWUS Mr. Vijay Padmanabhan Urban Development Specialist, CWUS Tel.No. (632) 632 5488 e-mail: [email protected] Office of the General Counsel Mr. Ramit Nagpal Counsel Tel No. (632) 632 4910 e-mail: [email protected] Controller’s Department Mr. Yoshinobu Tatewaki Loan Administration Division Financial Control Specialist, CTLA2 (CTLA-2) Tel. No. (632) 632 4647 e-mail: [email protected] Central Operations Services Mr. Hiroyuki Maruyama Office Senior Procurement Specialist Consulting Operations Services Tel. No.: (63-2) 632 6581 Division 1 (COS1) E-mail: [email protected] Address: Asian Development Bank 52-54 Orozbekov Street Bishkek Kyrgyz Republic 3 Facsimile (KYRM): (312) 62-73-44 Website Address: http://www.adb.org B. Executing Agency Department of Rural Water Supply Mr. Nurmamat Mullakeldiev Director General Mr. Matraim Jusupov Director, WB and ADB Joint PMU Tel. No: +996 312 66-32-28 Fax No. +996 312 62-32-19 E-mail: [email protected] Address: 114, Chui Avenue, Bishkek, Kyrgyz Republic V. Grant Processing History Fact Finding Mission 8 August 2008 Grant Negotiations 26 September 2008 Board Circulation 08 October 2008 Board Consideration and Approval 3 November 2008 Grant Agreement Signing 24 November 2008 Grant Effectiveness 19 December 2008 VI. ADB Publications, Handbooks, Guidelines, and Policies • Report and Recommendation of the President to the Board of Directors (RRP) • Loan Agreement • Project Agreement • Loan Disbursement Handbook • Procuremen t Guidelines • Guidelines on the Use of Consultants by ADB and Its Borrowers • User's Guide − Prequalification of Bidders (Standard Procurement Document) − Procurement of Goods (Standard Bidding Document) − Procurement of Works (Small Contracts) − Procurement of Works (Standard Bidding Document) − Procurement of Plant-Design, Supply, Install (Standard Bidding Document) • Guide on Bid Evaluation • Gender, Law, and Policy Toolkit • Gender and Development (Our Framework Policies and Strategies) • Gender Checklist − Resettlement − Urban Development and Housing − Water Supply and Sanitation • Anticorruption and Integrity 4 - Anticorruption and Integrity (Frequently Asked Questions) • Public Communications Policy (Disclosure and Exchange of Information) • Handouts − Project Cycle − ADB’s Safeguard Policies − Environmen t Policy − Good Governance and Anticorruption − Gender and Development − ADB’s Poverty Reduction Strategy − Water Policy • Useful links − E-handbook on Project Implementation – useful and practical guide for implementing ADB-financed projects http://www.adb.org/Documents/Handbooks/Project- Implementation/ − The Project Administration Instructions (PAIs) outline the policies and procedures to be followed by ADB staff involved in the administration of ADB-financed loan and technical assistance (TA) projects. The PAIs are used in conjunction with operational documents including the Loan Regulations, Operations Manual (OM), Guidelines for Procurement Under Asian Development Bank Loans (Guidelines for Procurement), Guidelines on the Use of Consultants by the Asian Development Bank and its Borrowers (Guidelines for Use of Consultants), and the Loan Disbursement Handbook. http://www.adb.org/Documents/Manuals/PAI/default.asp VII. Government Legislations, Guidelines, and Policies • The Constitution of the Kyrgyz Republic (2007) • Kyrgyz Republic Water Code (2005) • Kyrgyz Republic Drinking Water Law (1999) • Law of the Kyrgyz Rep ublic on Lo cal Self Governance and Local State Administration (2008) • Law on Sanitation and Epidemiological Wellbeing of the Population (2003) • Country Development Strategy for 2009-2011 (2008) • Law of the Kyrg yz Republic on Public Procur ement of Goods, Works and Servi ces (2004). See RRP Ap pendix 10 Section III NCB Ann ex for use of the national procurement legislation in ADB Projects. 5 ANNEX 1. PROJECT DEFINITION Sec 1.01 Sponsors, Stakeholders and External Agencies (i) Sponsors • Ministry of Finance (MOF) • State Agency on Local Self Governance • Department of Rural Water Supply (DRWS) • Asian Development Bank (ADB) (ii) Stakeholdersi • Oblast Administration • Rayon Administration • Ayil Okmotu (AOk) • Community Drinking Water Users' Union (CDWUU) • Non Governmental Organizations (NGOs) • Project beneficiaries (iii) External Agenciesii • State Agency on Environment Protection and Forestry • Sanitation and Epidemiology Services of the Ministry of Health Sec 1.02 Impact and Outcomes (i) Impact • Improved public health and environment in Project villages (ii) Outcomes • Safe, adequate, and efficient water supply and sanitation services Sec 1.03 Outputs • Rehabilitated and newly constructed water supply and sanitation systems in project villages • Communities are man aging water supply an d sanitation systems a nd collectin g tariffs to address cost recovery • Government issues a sector development policy and legal and regulatory framework for rural water asset creation and service delivery 6 ANNEX 2. PROJECT MANAGEMENT Sec 2.01 Project Organization Structure (i) Project Organization Structure Refer Figure 2-1 for schematic representation of the Project Organization Structure (ii) Project Management Office – Organization Chart Refer Figure 2-2 for schematic representation of the Project Management Office Structure Sec 2.02 Roles and Responsibilities (i) Strategic and Management Level • Project Coordination Council
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