AGENDA WEBER STATE UNIVERSITY BOARD OF TRUSTEES Sept. 4, 2019 - 9:30 a.m. WSU Davis Campus 2750 University Park Blvd., Layton, UT 84041 Building D-3, Room 201
I. Welcome
II. Full Board Agenda Items a. Action Items i. Installation of New Trustee, Amanda Covington ii. Approval of Aug. 6, 2019 Meeting Minutes iii. Conflict of Interest Committee – Ms. Stephanie Hollist, Deputy General Counsel 1. Charter 2. PPM-3-36a b. Information Items i. Wildcat Scholars Program 1. Dr. Eric Amsel, Associate Provost and Professor of Psychology 2. Ms. Amy Huntington, College Access and First Year Transition Coordinator ii. Faculty Presentation – College of Arts and Humanities 1. Ms. Jessica Greenberg, Associate Professor of Theatre iii. WSUSA President Report – Mr. Bret Alexander iv. Written Reports – President, Alumni Association and SAC reports v. Events Calendar – Sept. 2019
III. Personnel and Academic Policy Committee a. Action Items i. Early Retirement Requests ii. Emeritus Faculty Recommendation 1. Eva Szalay, Professor Emerita of German iii. PPM Changes – PPM 3-38b Staff Advisory Committee b. Consent Calendar i. Personnel Reports June, July and August, 2019 c. Information Items i. Committee Charter ii. Committee Assignments iii. Potential Agenda Format Example iv. May 9, 2019 Committee Meeting Minutes
1/113
IV. Business Committee a. Action Items i. Quarterly Construction Report ii. Quarterly Athletic Report b. Consent Calendar Items i. Financial Reports (June, July) ii. Quarterly Investment Report iii. Campus Community Update Meeting iv. Monthly Investment Reports (April, May, June, July) c. Information Items i. Sustainability at WSU ii. Special Topics for Trustees Meetings FY20 iii. May 9, 2019 Committee Meeting Minutes iv. May 9, 2019 Audit Committee Meeting Minutes
V. Closed Meeting Session
a. Discussion on Character and Competence Regarding Potential Honorary Degree Recipients and Commencement Speaker – President Brad Mortensen
(A Closed Meeting may be held to discuss any one of the matters allowed by Utah Code § 52-4-205, including: (1) discussion of the character, professional competence, or physical or mental health of an individual; (2) strategy sessions to discuss pending or reasonably imminent litigation; (3) strategy sessions to discuss the purchase, exchange, lease, or sale of real property, including water rights or shares; (4) discussion regarding deployment of security personnel, devices, or systems; or (5) investigative proceedings regarding allegations of criminal misconduct.)
VI. Other
VII. Adjourn
2/113
Minutes Weber State University Board of Trustees Aug. 6, 2019 – 12:00 noon Weber State Downtown Campus 2314 Washington Blvd, Ogden, UT 84403
Trustee Members: Excused: Mr. Nolan Karras (Chair) Mr. Don Salazar Ms. Kearston Cutrubus (Vice Chair) Ms. Amanda Covington Mr. Bret Alexander Mr. Marty Carpenter Mr. Clint Costley Ms. Louenda Downs Ms. Karen Fairbanks Mr. Don Salazar Weber State University Representatives: Dr. Brad Mortensen, President Dr. Norm Tarbox, Vice President for Administrative Affairs Dr. Madonne Miner, Provost Dr. Brett Perozzi, Vice President for Student Affairs Dr. Bret Ellis, Vice President for Information Technology Ms. Adrienne Andrews, Assistant Vice President of Diversity & Chief Diversity Officer Mr. Steven Richardson, Director of Sterategic Initiatives Mr. Rich Hill, General Counsel Mr. Morris Haggerty, Assistant Attorney General Ms. Stephanie Hollist, Deputy General Counsel Ms. Amy Huntington, Chair, Staff Advisory Committee Mr. John Kowalewski, Executive Director, Marketing and Communications Chief Dane LeBlanc, Campus Police Mr. Mark Halverson, Associate Vice President for Facilities and Campus Planning Mr. Abel Mkina, Director, Risk Management and Special Projects Dr. Brenda Kowalewski, Associate Provost and Professor of Sociology
3/113
Dr. Eric Amsel, Associate Provost and Professor of Psychology Dr. Gail Niklason, Exec. Director, Office of Institutional Effectiveness Ms. Sherri Cox, Secretary to the Board
Press: No members of the press were present
4/113
Board of Trustees I. The Board of Trustees held a new trustee orientation and Orientation retreat which started at 9:00am. Introductions were made by all present. A presentation on the Utah Higher Education Structure was given by President Brad Mortensen, along with presentations on media interaction by Mr. John Kowalewski, review of the campus master plan, by Mr. Mark Halverson, campus safety by Chief Dane LeBlanc, and risk management by Abel Mkina.
II. The Board of Trustees meeting of the whole convened at 12:00 noon following the morning’s presentations and lunch.
Welcome III. Chair, Mr. Nolan Karras, welcomed those in attendance.
Installation of IV. Newly appointed trustees, Ms. Louenda Downs and Mr. New Trustees Clint Costley, took the official oath of office administered by Board of Trustees Secretary, Ms. Sherri Cox.
Report of Officer V. Trustee Bret Alexander, gave an overview of the meeting Nomination held by the Nomination Committee on June 5, 2019. The Committee and committee met to discuss proposals and recommendations Election of 2019- for new Board of Trustee Chair, Vice Chair and committee 2021 Board and college liaison assignments. Mr. Don Salazar, Provost Officers Madonne Miner, Mr. Bret Alexander and President Brad Mortensen participated on the committee.
ACTION Mr. Nolan Karras opened the floor for additional nominations. Hearing none, and after brief discussion regarding motion procedure, on a motion to approve Mr. Nolan Karras as Chair of the Board of Trustees, made by Ms. Louenda Downs, with a second by Mr. Marty Carpenter, the Board of Trustees unanimously approved the motion.
ACTION On a motion to approve Ms. Kearston Cutrubus as Vice Chair of the Board of Trustees, made by Mr. Marty Carpenter, with a second by Ms. Karen Fairbanks, the Board of Trustees unanimously approved the motion.
ACTION On a motion to approve proposed committee and college liaison assignments, made by Ms. Karla Bergeson, with a second by Mr. Bret Alexander, the Board of Trustees unanimously approved the motion.
Request for A request was made by Ms. Karla Bergeson to make a technical Correction (Karla correction to the title on the Charter for Personnel and Academic Bergeson) Planning Committee to “Charter for Personnel and Academic Policy Committee.”
5/113
Approval of Upon a motion from Ms. Karen Fairbanks, with a second by Ms. Meeting Minutes Karla Bergeson, the Board of Trustees unanimously approved the (May 9, and May meeting minutes from May 9, 2019 and Executive Committee 28, 2019) meeting minutes from May 28, 2019.
Open Meetings VI. Mr. Morris Haggerty, Assistant Attorney General, gave a Rules and presentation on conducting open meetings, including posting Training (Morris public notice and an agenda. Additional items included Haggerty) information on the rules and guidelines for holding closed sessions. Discussion of character and competence is the most often used reason for holding closed sessions. Must have a 2/3 vote by a quorum of the Board. A motion needs to be made to go back to the open meeting in order to vote on an action.
Ethics Training Mr. Richard Hill, General Counsel, gave a presentation on (Richard Hill) fiduciary duties, duty of care, ethics training, making independent judgment on decisions that come before the Board, maintaining confidentiality, liability concerns and how to handle voting, as well as acting in good faith.
Conflict of Ms. Stephanie Hollist, Deputy General Counsel, gave a Interest presentation to the Board of Trustees on conflicts of interest. (Stephanie Instruction was given on gifts, use of position, recusing Hollist) oneself when there is a conflict of interest, and procedures with donations. A disclosure form requiring trustees’ signatures was distributed.
Nasdaq VII. A Nasdaq Boardvantage program overview and training was Boardvantage given by Ms. Sherri Cox, Secretary to the Board of Trustees. Overview, Training included how to use the new program listing Meeting Schedule meeting information and agendas. The 2019-20 Trustee and Event meeting schedule and event calendar was introduced. Calendar and President Mortensen asked about locations for Board of Parking Passes Trustees meetings and if they would like to move around to (Sherri Cox) different venues on campus, depending on the items for the meeting. Trustees favored moving around. Campus parking passes for the trustees were distributed.
University VIII. Provost Madonne Miner introduced discussions on the Office Updates of Institutional Effectiveness by Dr. Gail Niklason & Dr. (Madonne Miner, Eric Amsel. A discussion on Badges and Student Portfolios Gail Niklason, was given by Dr. Brenda Kowalewski. She introduced what Eric Amsel & digital badges are, how they are used, and the value of them. Brenda Academic Planning, including Strategic Planning reports, Kowalewski) what is coming in the future, and encouragement for deans to
6/113
work with departments as they write their plans was discussed by Provost Miner.
Speed Intros and IX. President Mortensen brought up a list of topics for future Selection of Board of Trustees meetings. During the discussion, other Topics for 2019- topics were added to the list by Vice Presidents and Trustees. 20 Board of A doodle poll was created listing the categories and Trustees Trustees voted on them electronically at the meeting. The top seven Meetings (Brad meeting topics were selected from the doodle poll for future Mortensen) Board of Trustees meetings.
Strategic X. President Mortensen then gave a presentation on Strategic Planning Updates Planning Updates. This discussion included: A comparison (Brad Mortensen) between Utah schools and Weber State University, Utah Higher Education strategic planning commission, Weber State University strategic planning process, dual mission and a potential development campaign to be announced at the presidential inauguration in October.
Meeting VI. With no further items, the meeting came to a close. Adjourned
7/113
Charter for Business Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Business Committee is to assist the Board of Trustees in fulfilling its oversight responsibilities of the University in matters of business, finance, operations and athletics.
2. Committee will consist of at least 3 trustees with a quorum consisting of a majority of the trustees that are on the Committee.
3. Members of the Committee, including the Committee chair, will be approved by the Board of Trustees and will serve until replaced or until their term as trustee ends.
4. The Committee will typically meet just prior to each regularly scheduled Board of Trustees Meeting.
5. The Committee will operate and review items in a manner agreed to by the Committee. The Committee may place routine items on a consent calendar.
6. The following regular items will be taken to the Committee as needed and/or required by policy:
Review Items -Monthly Financial Reports -Reports regarding Bad-debt -Annual Vehicle Fleet Report -Monthly Investment Reports -Annual Surplus Property Report
Recommendation to Board of Trustees -Approval of Policy Related to Business Activities -Quarterly Construction Reports -Quarterly Athletic Reports -Property Transactions (Including Leases) as Authorized by Regent Policy -Annual Operating Budget -Institutional Residence Budget -Annual Auxiliary Reports -Discretionary Funds Reports -Quarterly Investment Reports -Money Management Report
8/113
-Institutional Budget Requests to the Legislature -Institutional Facility Requests to the Legislature -Changes to Tuition and General Fees -Campus Master Plan Changes
7. The following non-regular items will be taken to the Committee as needed and/or required by policy.
Recommendation to the Board of Trustees -Banking Services Arrangements -Institutional Debt Policy -Appointment of Public Treasurer -Appointment of Investment Advisor -Student Athletic Eligibility Requirements -Significant Benefit Package Changes -Parking Regulations -Other Items as determined by the Board of Trustees
9/113
Charter for Personnel and Academic Policy Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Personnel and Academic Policy Committee is to assist the Board of Trustees in fulfilling its oversight responsibilities of the University in matters of personnel and academic planning.
2. Committee will consist of at least 3 trustees with a quorum consisting of a majority of the trustees that are on the Committee.
3. Members of the Committee, including the committee chair, will be approved by the Board of Trustees and will serve until replaced or until their term as trustee ends.
4. The Committee will typically meet just prior to each regularly scheduled Board of Trustees Meeting.
5. The Committee will operate and review items in a manner agreed to by the Committee. The Committee may place routine items on a consent calendar.
6. The following regular items will be taken to the Committee as needed and/or required by policy:
Review Items -Department Chair Appointments -Early Retirement Requests
Recommendation to Board of Trustees -Approval of Policy Related to Personnel and Academic matters -Sabbatical and Other Leave Requests -Dean and Vice President Appointments -Program Name Changes and Program Transfers -Program Discontinuations -New Program Approvals Within Existing Mission -Program Reviews -Tenure and Promotion Recommendations -Emeriti Approval -Minors & Emphases -Course Buy-outs
10/113
7. The following non-regular items will be taken to the Committee as needed and/or required by policy.
Recommendation to the Board of Trustees -Academic Master Plans -Overtime Pay Policies -Admission Requirements -Termination of Faculty
11/113
Charter for Audit Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Audit Committee is to assist the Board of Trustees in fulfilling its oversight responsibilities of the University in certain financial matters and institutional audit activity.
2. The Committee will operate as outlined in Board of Regents Policy R-565, and shall provide advice and recommendations to the Board of Trustees regarding institutional oversight and internal controls.
3. The Committee will operate and review items in a manner agreed to by the Committee.
4. The following items will be taken to the Committee as needed and/or required by policy: Review Items -Internal Audit Reports -Internal Audit’s Proposed Annual Audit Schedule
Information Items -External Audit Reports -Board of Trustees Audit Committee Annual Report -EthicsPoint and other Anonymous Reports -University Legal Counsel Updates -Information Technology Security Updates
5. A summary of the items discussed during the Audit Committee meeting will be presented to the Business Committee at their next scheduled meeting.
12/113
Charter for Community Relations Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Committee is to: 1) assist the institution in communicating with the community, 2) assist the institution with its fundraising efforts, 3) assist the institution with its ongoing public relations efforts, 4) assist with other assignments as determined by the Board.
2. The Committee will consist of at least 4 trustees, with a quorum consisting of a majority of the trustees that are on the Committee.
3. Members of the Committee, including the Committee chair, will be approved by the Board of Trustees and will serve until replaced or until their term as trustee ends.
4. The Committee will typically meet at least two times per year and more as needed, usually on the morning of a regularly scheduled Board of Trustees Meeting.
5. The Committee will operate and review items in a manner agreed to by the Committee. The Committee may place routine items on a consent calendar.
6. The following regular items will be taken to the Committee as needed and/or required by policy:
Review Items -Annual and Mid-year Development Report -Annual and Mid-year Economic Development Report -Annual and Mid-year Marketing Report -Annual and Mid-year Alumni Engagement Report -Annual Community Relations Report -Annual Legislative Relations Report
7. Additional non-regular items and reports may be taken to the Committee as needed.
8. In fulfilling its responsibilities, the Committee will receive information, plan, organize and execute activities as collectively agreed upon by the group.
13/113
Charter for Executive Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Executive Committee is to act on behalf of the Board of Trustees in emergency matters and as specifically specified by Trustee Bylaws.
2. The Committee will meet as necessary.
3. The Committee will operate and review items in a manner agreed to by the Committee.
14/113
Charter for the Honorary Degree and Commencement Speaker Committee of WSU Board of Trustees September 13, 2018
1. The Honorary Degree and Commencement Speaker Committee specifically assists the Board of Trustees to fulfill one of the five statutory trustee responsibilities outlined in Utah Code Annotated 53B-2-103(2), which is “to select recipients of honorary degrees.”
2. Committee membership, policies, and procedures are specified in WSU PPM 2-9.
3. The Committee will consist of at least three Trustees, as well as the following: four faculty members including the chair of the Honorary Degree Committee of the Faculty Senate, three students, two alumni, one University Advancement representative, the provost, and the president.
4. Trustee members of the Committee, including the Committee chair, will be approved by the Board of Trustees and will serve until replaced or until their term as a trustee ends.
5. The Committee will typically meet once per year during Fall Semester, and may meet more as needed.
6. The Committee will call for and receive nominations, review nominations, and then vote for and prioritize vote on and prioritize finalists for honorary degree recipients and commencement speakers.
7. The president will submit the recommendations to the Board of Trustees at their regular meeting in December.
8. In fulfilling its responsibilities, the Committee will receive information, plan, organize and execute activities as collectively agreed upon by the group.
15/113
Charter for Investment Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Investment Committee is to assist the Board of Trustees in fulfilling its oversight responsibilities of the University in matters of investing public funds.
2. The Committee’s structure and responsibilities are outlined in PPM 5-14, Investment of Public Funds.
3. Members of the Committee, including the Committee chair, will be approved by the Board of Trustees and will serve until replaced or until their term as trustee ends.
4. The Committee will operate and review items in a manner agreed to by the Committee. The Committee may place routine items on the Committee consent calendar.
16/113
Charter for Conflict of Interest Committee WSU Board of Trustees September 4, 2019
1. The purpose of the Conflict of Interest Committee is to assist the Board of Trustees in reviewing disclosure forms as required under PPM 3-36a, Conflict of Interest/Board of Trustees.
2. The Committee’s structure and responsibilities are outlined in PPM 3-36a, Conflict of Interest/Board of Trustees.
3. The Committee will meet as needed. The Committee will operate in a manner agreed to by the Committee, consistent with PPM 3-36a, Conflict of Interest/Board of Trustees.
17/113 WSUSA Report #1 September 4th, 2019
1. Late Night At Weber
a. Turnout, incidents, and kick-start
2. Block Party
a. Breakfast with Bret
3. Foam Bash
a. Turnout
4. Wildcat Welcome
5. Homecoming Week
6. Constitutional Convention
18/113
President’s Report WSU Board of Trustees September 4, 2019 ______
1. First Doctoral Program | WSU welcomed its first doctoral students as classes began on Monday, August 26. The Utah State Board of Regents approved the first doctoral program at Weber State University, a Doctor of Nursing Practice (DNP), which is offered in two emphasis areas: Family Nurse Practitioner (FNP) and Leadership. The program quickly filled to its first-year capacity of 35 students.
2. New Senior International Officer | WSU selected Yimin Wang as its new senior international officer. Wang began her duties on August 5. In addition to leading the International Student & Scholar Center, Wang oversees the Learning English for Academic Purposes (LEAP) program and the Study Abroad office, as well as university-wide internationalization strategies and efforts. Wang plans to focus on furthering international partnerships, building global learning opportunities as well as increasing the level of accessibility and support for international students. Prior to WSU, Wang served as executive director of INTO at Illinois State University (ISU). In that position, she helped increase international student enrollment and build international pathway programs. Wang worked previously at ISU as associate director for the Office of International Studies and Programs.
3. Professor Earns Geological Society Fellowship | Weber State University’s professor of earth and environmental sciences, Adolph Yonkee, has been named a Geological Society of America (GSA) Society Fellow for his teaching, research and service promoting the geosciences. Yonkee’s research focuses on how large mountain systems were formed. Yonkee has led numerous teams of colleagues and students to Wyoming, Utah and Argentina to study various mountain chains. Yonkee said his projects have given students opportunities to learn research methods and gain a better appreciation for the natural world. WSU will be proposing a new environmental sciences degree, which, if approved, will be available in the fall of 2020. Yonkee will be part of the team of faculty and staff leading the new program.
4. New Vice President of University Advancement | Betsy Mennell is Weber State’s new vice president of university advancement, succeeding President Mortensen in his former role. Mennell will help build and deepen relationships on behalf of the university as she oversees Advancement Services, Alumni Relations, Development, Economic Development, Government Relations, Marketing & Communications and University Events. Mennell comes to WSU from Regis University in Denver as associate vice president of Principal Gifts and Special Projects. Prior to Regis, Mennell worked at Northern Arizona University (NAU) for 18 years, most recently as vice president for Development and Alumni Engagement and president of the NAU Foundation, where she directed the recently concluded $100 million comprehensive campaign.
19/113
5. U.S. DOL Awards $2 Million to WSU for Apprenticeships | The U.S. Department of Labor (DOL) has awarded $2 million to Weber State University to lead a collaboration of Utah technology groups and businesses in a continuing effort to expand apprenticeships. Known as the Utah Computing Apprenticeship Collaborative (UCAC), the group has made a long-term commitment to supply computing talent for Utah companies that support education and training programs. The apprenticeships are specifically intended for underrepresented groups. The grant will help support the training of more than 85,000 apprentices in new or expanded apprenticeship programs and increase apprenticeship opportunities for all Americans, including veterans, military spouses, and service members transitioning into the civilian workforce; and groups that are underrepresented in apprenticeships such as women, people of color, and Americans transitioning from the justice system to the workforce. Thanks to the grant, tech businesses in Utah will be able to expand their pool of potential employees by offering apprenticeship opportunities.
6. WSU to Host National Dual-Mission Summit | On Monday, October 7, from 9:30 a.m. to 7:00 p.m., WSU will host the National Summit on Dual-Mission Institutions in Higher Education themed, “Sparking Success.” Partnering to present the Summit will be sister institutions, Utah Valley University, Dixie State University, and USHE. Registration and continental breakfast will run from 8:30 a.m. to 9:30 a.m. The Summit will examine the role of dual-mission institutions in higher education, share what it takes to be successful in that role, and provide networking opportunities with higher education professionals who are experts in dual-mission learning environments. WSU is completing its sixth decade of leading dual mission in the State of Utah.
Homecoming/Inauguration Week Events
Event Date Location Mount Ogden Hike Saturday, October 5, 8:30 a.m. Snowbasin Dual Mission Summit Monday, October 7 9:00 a.m. Shepherd Union Board of Trustees Meeting Wednesday, October 9, 8:30 a.m. Ogden Campus (TBD) Past/Current Trustee Wednesday, October 9, 12:00 Lindquist Alumni Luncheon p.m. Center WSU Day of Service Wednesday, October 9, 1:00 p.m. Ogden Campus Remembrance Inauguration Program Thursday, October 10, 1:00 p.m. Browning Center National Advisory Council Friday, October 11, 8:00 a.m. Community Education Center WSU Salutes Friday, October 11, 6:00 p.m. Browning Center Football vs Southern Utah Saturday, October 12, 6:00 p.m. Stewart Stadium
20/113 Alumni Relations FY 19 Year Highlights
Overview of industry-wide categories for alumni engagement
VOLUNTEER EXPERIENTIAL PHILANTHROPIC COMMUNICATION
Rewarding Meaningful Blended Interactive and opportunities for experiences that opportunities for consistent ambassadors and inspire alumni financial messaging influencers contributions
90 Board and 7,146 512 scholarship 13 RAN events Council members participants at applications with 1,060 volunteered alumni events $98,993.62 participants 4,008.5 hours = Membership up awarded to 69 77 new grad $101,415.05 14% students memberships 62 WSUAA New Build Your End of Year direct 16% open rate sponsored Brand program mail, up 79% up from 10% events with Career $19,181.00 newly designed 200 shoeboxes Center (67 new Average phonathon E-newsletter donated to memberships) gift $92.26 with 73% 2,228 veterans SFRC second fulfillment constituent 85 Leadership to year funding $48,211.64 raised updates Legacy mentors $7,000; up 89% for Dream Weber 338 phonathon $50,945.00 Launched (phonathon) raised for 2019 Traditions $11,940.69 from memberships, Golf Classic Keeper program 578 new grads up 37% during Grad Finale
STRATEGIC INIATIVES FOR FY20
Data Enhancements Board and Council Assessment Career Program Offerings License Plate Program Grow Network Participation Member Acquisition Affinity Partner Outreach Explore Alumni Attitude Survey Expand WSUAA Involvment Traditions Keeper Launch Identify Purposful Segmentation RAN Evaluation 21/113
Staff Advisory Council Report September 2019
Staff Advisory Council (SAC) is a group of 14 staff employees who represent the voice of over 950 non- exempt and exempt staff members to the university administration from all divisions of campus: Academic Affairs, Student Affairs, Information Technology, Administrative Services, University Advancement and the President’s Office. In addition to supporting the mission and vision of the university and encouraging staff to maintain a commitment to student success, our purpose is to seek input from non-exempt and exempt staff on current Weber State topics and issues, and to communicate with staff the resolutions or changes to the various policies and procedures that affect them.
1. Over the summer, SAC leadership attended the Utah Higher Education Staff Association (UHESA) conference held at the Utah Valley University Campus. The conference was an opportunity for the staff leadership at all Utah System of Higher Education (USHE) institutions to network and discuss future collaborations on topics we are working on at our respective institutions and how to collaborate with the Utah State Board of Regents office on topics that affect staff at the legislative level.
2. SAC leadership will attend the UHESA fall meeting on Thursday, September 20, at Utah State University in conjunction with the Utah State Board of Regents meetings on campus. UHESA members will attend the Regents’ open meetings. Weber State University has been invited to host the 2020 Summer UHESA Conference.
3. SAC continues to make a short introduction at monthly New Employee Orientation, helping new staff recognize points of contact for any questions or concerns they have as University employees.
4. SAC members continue to be involved in many campus initiatives and committees such as Parking Committee, Tobacco-Free Campus initiative, Student Success Sub-Committees, Faculty/Staff Hiring and Development Committee.
5. SAC Staff Equity subcommittee is currently working on a revision and possibly a new policy related to staff extra compensation (PPM 3-48) and staff teaching. The sub-committee has worked with HR and leadership in Academic Affairs and Student Affairs on this revision, including a recent presentation of proposed changes to Dean’s Council. With feedback from stakeholders, work is underway on a more significant revision to the policy.
22/113 2019-2020 Staff Advisory Committee Members & Departments
SAC Chair Amy Huntington Wildcat Scholars Administrative Services / University Advancement / President’s Office Janae Chaffee Facilities Management
Raeanna Johnson Human Resources
Judy Hutchinson Accounting Services
Anita Preece (Treasurer) VP of Administrative Services Office
Patricia Rasmussen Accounting Services
Academic Affairs
Cathy Christensen WSU Stewart Library
Megan Moulding Honors Program
Gail Niklason Institutional Effectiveness
Chrissy Stice College of Arts & Humanities
Vacant
Student Affairs
Alex Ward Academic Support Centers & Programs
Paige Davies Women’s Center
Information Technology
Luke Jenkins Infrastructure Services
Advisory Members (non-voting)
Brett Perozzi President’s Council
Jessica Oyler Human Resources
Jackie Shafer (Past Chair) Accounting Services
23/113
September 2019: WSU Media Relations Calendar of Events
Monday (Sept. 2): Labor Day – campuses closed.
Tuesdays & Thursdays (Sept. 3-26): WSU Campus Recreation hosts the American Red Cross lifeguard course, 6:30-9:30 p.m., basic water-rescue skills and first aid, Wildcat Center Room 101b and Swenson Pool, $165/$155, ages 15+, [email protected], weber.edu/aquatics/lifeguard.html.
Wednesday – Saturday (Sept. 4-7): WSU’s Telitha E. Lindquist College of Arts & Humanities hosts the Bonneville Chamber Music Festival, featuring chamber music concerts and educational outreach, various times and locations, weber.edu/artscalendar, [email protected].
Friday (Sept. 6): WSU Athletics hosts the Barbara and Rory Youngberg Football Center ribbon cutting, north end of Stewart Stadium, 4 to 6 p.m., hear from campus and community dignitaries, self-guided tours, free, [email protected], 801-626-7414.
Friday (Sept. 6): WSU’s Telitha E. Lindquist College of Arts & Humanities hosts “Browning Presents!” with jazz singer Alicia Olatuja, 7:30 p.m., Browning Center Allred Theater, $20/$8, weberstatetickets.com, [email protected].
Saturday (Sept. 7): WSU’s Community Education Center hosts the Education & Health Fair, learn about community education and health resources from 28 organizations, 9 a.m. to 1 p.m., Community Education Center (2605 Monroe Blvd., Ogden), free, [email protected], 801-395-3437.
Saturday (Sept. 7): WSU’s Sustainability Practices and Research Center hosts the Empower Northern Utah LED light bulb exchange, attendees may exchange up to 15 incandescent or CFL bulbs for LED bulbs, 9 a.m. to 1 p.m., Community Education Center (2605 Monroe Blvd., Ogden), free, [email protected], 801-626-6310.
Saturday (Sept. 7): WSU football vs. Cal Poly, 6 p.m., Stewart Stadium, $32/$16/$14/$12/$10/free for students + 4 student guests with Wildcard ID, weberstatetickets.com.
Tuesday (Sept. 10): WSU’s Goddard School of Business & Economics hosts the Young Subaru Lecture Series, Brad Wilson, Destination Homes president, 6 p.m., Weber State Downtown (2314 Washington Blvd., Ogden), free, [email protected], 801-626-7205.
Wednesday (Sept. 11): WSU Student Affairs hosts an open house for various WSU
24/113 organizations that moved to new spaces over the summer, 10 a.m. to 1 p.m., Shepherd Union Building Rooms 322 and 323, free, [email protected].
Wednesday (Sept. 11): WSU’s Women’s Center hosts “Sister Circle,” a discussion on the definition of feminism and justice, 11:30 a.m., Shepherd Union Room 322, [email protected].
Friday (Sept. 13): WSU’s Goddard School of Business & Economics hosts a Friday the 13th-themed welcome party, food, games and movie, 6 p.m., Mount Ogden Park (1875 Monroe Blvd. Ogden), free, students welcome, [email protected].
Friday (Sept. 13): WSU’s Telitha E. Lindquist College of Arts & Humanities hosts “Perspectives in Printmaking: An Evolving Dynamic,” exhibition opening reception, lecture from Hurst Artist-In-Residence Susanna Castleden, 7 p.m., Kimball Visual Arts Center Shaw Gallery, [email protected].
Saturday (Sept. 14): WSU’s Outdoor Program hosts “SUP Adventures: Stand-Up Paddle Boarding,” Causey Reservoir, meet at WSU Outdoor Program, $60/$42, weber.edu/outdoor/standuppaddleboarding.html.
Saturday (Sept. 14): WSU’s College of Engineering, Applied Science & Technology hosts a design charette open house, students from three majors who worked together to solve a design challenge and present their work, 7 p.m., WSU Davis Building 3 Ballroom (2730 N. University Park Blvd., Layton), weber.edu/interiordesign, 801-690- 0809.
Sunday (Sept. 15): WSU soccer vs. Fresno State, noon, soccer field, free, weberstatesports.com.
Monday (Sept. 16): WSU’s Center for Community Engaged Learning hosts “In My Shoes: Understanding Food Insecurity & Solutions” as part of the Engaged Learning Series, panel discussion focused on food insecurity in Utah, 10:30 a.m., Shepherd Union Wildcat Theater, free, [email protected].
Tuesday (Sept. 17): WSU’s Center for Diversity & Unity hosts “Stop the Hate: Dude, What’s Your Problem?” a discussion on gender-related language, 1:30 p.m., Shepherd Union Room 232, free, [email protected].
Thursday (Sept. 19): WSU’s Honor’s Program hosts “The University Experience of Imposter Syndrome & How to Combat It,” discussion on its effects and treatment, noon, Stewart Library Room 324, free, weber.edu/Honors/upcoming_events.html.
Saturday (Sept. 21): WSU’s Outdoor Program hosts a Lewis Peak hike as part of the Summit Series, depart from Outdoor Program at 7 a.m., free, weber.edu/outdoor/summit-series.html.
25/113 Saturday (Sept. 21): WSU’s Alumni Association hosts WSU Night at Green Acres Dairy, corn mazes, hayrides, dairy tours, 4 to 11 p.m., $7/$6/$5, advance purchase required, Alumni Association members receive one free pumpkin, Green Acres Dairy (449 S 4700 W, Ogden), alumni.weber.edu/fallfest, 801-626-7532.
Saturday (Sept. 21): 12th Northern Utah Suicide Awareness Walk (NUHOPE) Ogden Amphitheater 9:00 – Registration and Booths Open 10:00 – Walk and Program (stay tuned for more details) 10:45 – Closing Ceremony, Dove Release
Saturday (Sept. 21): WSU volleyball vs. Utah State, Swenson Gymnasium, 6 p.m., $7/$5/$3/ free to WSU students + four student guests with Wildcard ID, 801-626- 8500, weberstatetickets.com.
Monday (Sept. 23): WSU’s Center for Community Engaged Learning hosts “Banned Books Conversation,” discussion on banned books and their effects on the community, 7 p.m., Weber County Library Southwest Branch (2039 West 4000 S, Roy) free, [email protected].
Tuesday (Sept. 24): WSU’s Center for Diversity & Unity hosts “Taboo Talks: Let’s Talk Law Enforcement . . . . . I’m Just Doing My Job,” discussion on law enforcement in current society, 3:30 p.m., Shepherd Union Room 232, [email protected].
Tuesday (Sept. 24): WSU’s Diversity & Inclusive Programs hosts the Intercultural Welcome Reception, learn about resources to assist minority students at Weber State, 6 to 8 p.m., Shepherd Union Ballrooms, free, [email protected].
Wednesday (Sept. 25): WSU’s Center for Community Engaged Learning hosts “Banned Books Conversation,” discussion on banned books and their effects on the community, 1 p.m., Stewart Library, again at 7 p.m., Weber County Library (2464 Jefferson Avenue, Ogden) free, [email protected].
Friday (Sept. 27): WSU soccer vs. Sacramento State, 7:30 p.m., soccer field, free, weberstatesports.com.
Saturday (Sept. 28): WSU football vs. Northern Iowa, 6 p.m., Stewart Stadium, $32/$16/$14/$12/$10/free for students + 4 student guests with Wildcard ID, weberstatetickets.com.
Sunday (Sept. 29): WSU soccer vs. Portland State, noon, soccer field, free, weberstatesports.com.
Thursday (Oct. 3): 21st Annual Diversity Conference Opening: “Equal Justice under the Law? Stories of Race, Class, Gender & Status”, Davis Campus, Ballroom 5:30 PM Reception - 6:00 PM Speaker/Panel - 7:30 PM Q&A - 8:00 PM Closing
26/113 Friday (Oct. 4): Diversity Conference 21st Annual Diversity Conference Opening: “Equal Justice under the Law? Stories of Race, Class, Gender & Status” - Ogden Campus – Shepherd Union 8:00 AM Reception and Exhibit 9:30 AM Workshops 10:30 AM Workshops 11:30 AM Workshops 12:30 PM Keynote 1:30 PM Roundtable Discussion and Box Lunches
For questions or comments regarding the Media Relations calendar, please contact [email protected].
27/113
Personnel and Academic Policy Committee
28/113 29/113 30/113 31/113 Staff Advisory Council Deleted: Committee
No. 3-38b Rev. xx-xx-19 Date 5-2-91 Deleted: 3-18-14
I. GENERAL
To provide for a mutually valuable channel of communication for staff employees with the Administration and Institutional Board of Trustees. This policy is not meant to replace or discourage other normal means of communication between staff employees and their supervisors.
II. REFERENCE
Utah State Board of Regents Policy R223, Faculty and Staff Participation in Institutional Board of Trustees Meetings.
III. DEFINITIONS
Staff includes the categories of Non-Exempt and Exempt Staff.
Administration is the President's Council.
IV. POLICY
A. The University shall have an Advisory Council to seek input from Staff employees Deleted: Committee and to represent the Staff in providing input and exchanging ideas with the Institutional Board of Trustees and the Administration.
B. The Council shall be made up of Staff who are employed in salaried positions at 75 Deleted: Committee percent FTE or greater.
C. The President's Council shall approve subdivisions of the University and the number of Non-Exempt Staff and Exempt Staff to be elected from each subdivision.
D. The Advisory Council shall facilitate a nomination and election procedure each year Deleted: Committee open to all eligible staff in which members of the Council are elected by their respective Deleted: Committee constituencies.
E. Members of the Council shall be elected for staggered three-year terms to provide for Deleted: Committee continuity.
32/113 F. Members of the Council shall select officers by majority vote. Deleted: Committee
G. President's Council shall appoint an Ex-Officio non-voting member to the Council, to Deleted: Committee provide administrative support and serve as a resource.
H. A non-voting liaison from Human Resources will serve on the Council to provide Deleted: committee support and serve as a resource.
I. The Council shall meet as needed, but at least three times between September and June. Deleted: Committee A reasonable amount of release time from work shall be provided for the meetings and associated assignments.
J. The Chair of the Council shall receive a copy of Institutional Board of Trustees Deleted: Committee meeting agendas and the minutes of Board of Trustees meetings. An opportunity shall be granted to the Chair of the Council to make reports to the President's Council and/or the Deleted: Committee Institutional Board of Trustees upon request.
33/113 7/9/2019 Weber State University Page 1 of 2 Human Resources Agenda Report from 6/1/2019 thru 6/30/2019
Action Comment Position Department Date Executive Retirement Alan Dayley Assistant Dean of Students 30-Jun-2019 ePAR Promotion Jessica Oyler Assistant Vice President Human Resources 24-Jun-2019
Exempt
HIRE James Bell Replaces Jacob Matthew Crane Manager Athletics Admin and Support 27-Jun-2019 HIRE Diego Dominguez Replaces Anna M Cich Advisor Student Success Center 01-Jul-2019 HIRE Taylor Knuth Replaces Colby R Peterson Director Development 01-Jul-2019 HIRE Kyle Peterson Replaces Bronson Ora Janes Specialist/Exempt IT Business Services 01-Jul-2019 HIRE Jessica Pleyel Replaces Paige Holly Zarogoza-DaviesSpecialist Women's Center 01-Jul-2019 HIRE Cynthia Reinhard Replaces Brittney N Hicken Consultant Human Resources 01-Jul-2019 HIRE Craig Sanders Replaces Meagan L Thunell Interim Women's Soccer Athletics Admin and Support 01-Jul-2019 HIRE Israel Santana New Position Coordinator Education Access and Outreach 25-Jun-2019 HIRE Anthony Turner Replaces Darryl Austin Brown Assistant Coach Athletics Admin and Support 01-Jul-2019 HIRE Robert Yonce Replaces Nathaniel Eugene Levine Assistant Coach Athletics Admin and Support 01-Jul-2019 Retirement Jody Lake Director Dee Events Center 28-Jun-2019 Retirement Richard Wade Director Environmental Health and Safety 30-Jun-2019 Separation Rebecca Cruz Manager Business Administration 05-Jun-2019 Separation Taylor Mason Advisor Admissions Office 28-Jun-2019 Separation Timothy Ruden Coordinator Health Physical Educ Recreation 28-Jun-2019 Transfer e-par Meagan Thunell Head Coach Athletics Admin and Support 16-Jun-2019
Faculty Retirement Stephanie Bossenberger Professor Dental Hygiene 30-Jun-2019 Retirement Diane Kawamura Professor Radiologic Sciences 30-Jun-2019
Non-Exempt HIRE Melanie Flores Replaces Robbyn Bowman Dunn Administrative Specialist Continuing Education 01-Jul-2019 HIRE Jesus Garcia New Position Recruiter/ Advisor Education Access and Outreach 01-Jul-2019 HIRE Bridget Jensen Replaces Colby James Black Enrollment Specialist II Financial Aid Office 01-Jul-2019 HIRE Kristie Johnson Replaces Megan Ann Ostler Service Representative Bookstore-Wildcat Stores 01-Jul-2019 34/113 7/9/2019 Weber State University Page 2 of 2 Human Resources Agenda Report from 6/1/2019 thru 6/30/2019
Action Comment Position Department Date Non-Exempt HIRE Megan Nelson Replaces Robin Joy Osterhoudt Administrative Specialist II Zoology 01-Jul-2019 HIRE Shannon Sanders Replaces Sareah Gardner Administrative Specialist I President's Office 10-Jun-2019 HIRE Michael Stenquist Replaces Adriana Perez Mares Enrollment Specialist II Financial Aid Office 01-Jul-2019 Retirement Vicki Corgiat Specialist Dee Events Center 30-Jun-2019 Retirement Brenda Dussol LPN Student Health Center 28-Jun-2019 Retirement Carla Jones Office Specialist Center for Community Engaged Learng 28-Jun-2019 ePAR Promotion Lindsay Crowton Master Landscaper Facilities Management 10-Jun-2019
35/113 7/31/2019 Weber State University Page 1 of 3 Human Resources Agenda Report from 7/1/2019 thru 7/31/2019
Action Comment Position Department Date Executive Transfer e-par Matthew Mouritsen Dean School of Business and Economics 01-Jul-2019 ePAR Promotion Kristin Hadley Dean College of Education 01-Jul-2019 ePAR Promotion Julie Rich Dean College of Social Science 01-Jul-2019 ePAR Promotion Enrique Romo Assistant Vice President Access and Diversity 01-Jul-2019
Exempt HIRE RuthAnn Allen Replaces Mark P Roberts Head Coach Athletics Admin and Support 08-Jul-2019 HIRE John Brinton New Position Buyer II Purchasing 08-Jul-2019 HIRE Lauren Busby Replaces Shane Rivera Coordinator University Housing 12-Jul-2019 HIRE Jesse Checkman New Position Coordinator Associate VP Student Affairs Office 29-Jul-2019 HIRE Eric Daniels Replaces Garrett L Lever Assistant Coach Athletics Admin and Support 16-Jul-2019 HIRE Rachel Rauschenberger Replaces Gordon Edward Cowan Buyer Purchasing 01-Jul-2019 HIRE Steven Richardson New Position Director President's Office 15-Jul-2019 HIRE Andrea Salcedo New Position Coordinator Career Services 08-Jul-2019 HIRE Kassandra Tello New Position Coordinator Provost's Office 22-Jul-2019 HIRE Jeshua Van Sickle Replaces Taylor Lauren Mason Advisor Admissions Office 01-Jul-2019 Separation Dustin Stump Superintendent Facilities Management 19-Jul-2019 Separation Linda Tobias Director Upward Bound 26-Jul-2019 Separation Xin Zhao Psychologist Counseling - Psychological Services 19-Jul-2019 Transfer e-par Jack Rasmussen Professional/Administrative Provost's Office 01-Jul-2019 Transfer e-par Gengsheng Zeng Researcher/Exempt Electrical and Computer Engineering 01-Jul-2019 ePAR Promotion Bethany Brown Advisor Student Success Center 01-Jul-2019 ePAR Promotion Stephen Cain Specialist/Exempt Infrastructure Services 01-Jul-2019 ePAR Promotion Crystal Taylor Director Parking 16-Jul-2019
Faculty
Early Retirement Chris Soelberg Associate Professor Construction and Building Sciences 15-Jul-2019 HIRE Tariq Arif New Position Assistant Professor Mechanical Engineering 01-Jul-2019 HIRE Nicole Batty New Position Instructor Manufacturing - Systems Engineering 01-Jul-2019 HIRE Joseph Blake Replaces Joanne L Lawrence Visiting Assistant Professor Performing Arts 01-Jul-2019
36/113 7/31/2019 Weber State University Page 2 of 3 Human Resources Agenda Report from 7/1/2019 thru 7/31/2019
Action Comment Position Department Date Faculty HIRE Arpit Christi Replaces Laura S Anderson Assistant Professor School of Computing 01-Jul-2019 HIRE Alex Collopy New Position Assistant Professor Child and Family Studies 01-Jul-2019 HIRE Ryan Frazier New Position Assistant Professor Geosciences 01-Jul-2019 HIRE Mark Galaviz Replaces Stephanie Lynn Gomez Instructor Communication 01-Jul-2019 HIRE Eric Gibbons New Position Assistant Professor Electrical and Computer Engineering 01-Jul-2019 HIRE Aimee Gillette Replaces AnDrew M Tyler Assistant Professor Communication 01-Jul-2019 HIRE Michael Johnson Replaces Jeanette Reaveley Harris Instructor Nursing 16-Jul-2019 HIRE Anne Kendrick Replaces Jody Reese Instructor Nursing 01-Jul-2019 HIRE Jonathan Lande Replaces Richard W Sadler Assistant Professor History 01-Jul-2019 HIRE Michael Long Replaces Samantha Marie Transleau Assistant Professor Performing Arts 01-Jul-2019 HIRE Marrie Mack New Position Instructor School of Computing 01-Jul-2019 HIRE James Mcallister Replaces Andres Nevarez Orozco Instructor Communication 01-Jul-2019 HIRE Lisa Meerts-Brandsma Replaces Terence Grant Lewis Assistant Professor Health Physical Educ Recreation 01-Jul-2019 HIRE Daniel Molter Replaces Valerie Lynn Williams Instructor Political Science and Philosophy 01-Jul-2019 HIRE Aminda O'Hare Replaces Laurie A Fowler Assistant Professor Psychology 01-Jul-2019 HIRE Guillermo Oviedo Vela New Position Assistant Professor Electrical and Computer Engineering 01-Jul-2019 HIRE Ash Soltani-Stone New Position Assistant Professor Communication 01-Jul-2019 HIRE JoAnn Spencer Replaces Louise S Salmond Instructor Nursing 01-Jul-2019 HIRE Caitlin Tems New Position Assistant Professor Geosciences 01-Jul-2019 HIRE Heidi Voorhees Replaces Lisa Marie Trujillo Instructor Respiratory Therapy 01-Jul-2019 HIRE Stacie Wing-Gaia New Position Instructor Exercise and Nutrition Sciences 01-Jul-2019 HIRE Melissa Young Replaces Juanita Allen Instructor Nursing 01-Jul-2019 Separation Suketu Naik Assistant Professor Electrical and Computer Engineering 31-Jul-2019 Transfer e-par Francis Harrold Professor Sociology 01-Jul-2019 Transfer e-par David Matty Professor Geosciences 01-Jul-2019 Transfer e-par Jeffrey Steagall Professor Economics 01-Jul-2019
Non-Exempt HIRE Brent Butler Replaces David Castro Technician Facilities Management 16-Jul-2019 HIRE Lujean Christensen Replaces Lynda Lou Olmstead Administraive Specialist II Teacher Education 01-Jul-2019 HIRE Christel Grange-Hicks Replaces Wendi S Birch Administrative Specialist II Manufacturing - Systems Engineering 08-Jul-2019 37/113 7/31/2019 Weber State University Page 3 of 3 Human Resources Agenda Report from 7/1/2019 thru 7/31/2019
Action Comment Position Department Date Non-Exempt HIRE Marina Kenner Replaces Tanner Gordon Flinders University Archives Processor Library 22-Jul-2019 HIRE Avery Lytle New Position Administrative Specialist I Women's Center 29-Jul-2019 HIRE Hollie Mckeeth Replaces Katherine L Johnson Administrative Specialist II College of Arts and Humanities 17-Jul-2019 HIRE MaryElla Mitchell Replaces Carla J Jones Administrative Specialist II Center for Community Engaged Learng 11-Jul-2019 HIRE David Morris Replaces Catherine Gallego Flores Technician/Enrollment SpeclstAcademic Technology Services 16-Jul-2019 HIRE Kyle Scoville Replaces Willard F Cragun Police Officer University Police 29-Jul-2019 HIRE Jennifer Sumner Replaces Megan Boyle Administrative Specialist II Exercise and Nutrition Sciences 22-Jul-2019 HIRE Jonathan Turnage Replaces Sara Elizabeth Pomeroy Specialist/Classified Library 01-Jul-2019 HIRE Conor Ward Replaces Ann Gessel Specialist Performing Arts 08-Jul-2019 HIRE Kaden Watkins New Position Custodian University Housing 16-Jul-2019 Separation Meagan Christiansen Administrative Specialist II Continuing Education 25-Jul-2019 Separation Damien Gutierrez Police/Classified University Police 26-Jul-2019 Separation Poonam Keral Administrative Specialist II International Programs 26-Jul-2019 Transfer e-par Megan Boyle Administrative Specialist II Department of Athletic Training 01-Jul-2019 Transfer e-par Bart Hancock Bldg Ctrl Tech Facilities Management 16-Jul-2019
38/113 8/27/2019 Weber State University Page 1 of 2 Human Resources Agenda Report from 8/1/2019 thru 8/31/2019
Action Comment Position Department Date Executive HIRE T. Mennell Replaces Brad L Mortensen Vice President VP University Advancement 01-Aug-2019
Exempt HIRE Rachel Badali New Position Developer Marketing and Communications 20-Aug-2019 HIRE Emily Criswell Replaces Scott S Bitton Manager Bookstore-Wildcat Stores 01-Aug-2019 HIRE Whitney Fowers Replaces Paul James Bugnet Athletic Trainer Athletics Admin and Support 16-Aug-2019 HIRE Katherine Lovatt Replaces Xin Zhao Counselor Counseling - Psychological Services 16-Aug-2019 HIRE Morgan Pales Replaces Morgan Paige Kerr Coordinator University Housing 05-Aug-2019 HIRE Hayley Prine Replaces James Joseph Bernstein Coordinator Campus Recreation 19-Aug-2019 HIRE Kendra Smith New Position Director Athletics Admin and Support 19-Aug-2019 HIRE Kayla Stephens Replaces Abigail McAllister Advisor Athletics Admin and Support 05-Aug-2019 HIRE Yimin Wang New Position Administrator International Student Services 05-Aug-2019 HIRE April Wood Replaces Christopher L Chapman Counselor Counseling - Psychological Services 14-Aug-2019 Separation Kelly Boyce Coordinator Campus Recreation 02-Aug-2019 Separation Paul Bugnet Athletic Trainer Athletics Admin and Support 02-Aug-2019 Separation Tricia Cook Advisor College of Arts and Humanities 23-Aug-2019 Separation Amy Hendricks Sr. Writer/Editor Marketing and Communications 06-Aug-2019 Transfer e-par Sebastian Anderson Superintendent Facilities Management 07-Aug-2019 Transfer e-par Lydia Bingham Teacher Child and Family Studies 19-Aug-2019 Transfer e-par Christopher Bischoff Advisor College of Health Professions 01-Aug-2019 Transfer e-par Eric Hunter Advisor International Programs 01-Aug-2019
Faculty HIRE Sun Young Lee Replaces Jennifer Mary Green Assistant Professor Teacher Education 01-Aug-2019 Separation Alexandra Hanson Associate Professor Nursing 05-Aug-2019
Non-Exempt
HIRE Cassandra Backman New Position Evaluator Center for Community Engaged Learng 19-Aug-2019 HIRE Maegan Barnes New Position Assistant Student Health Center 08-Aug-2019 HIRE Garrett Packer Replaces Robert M Vermillion Landscaper I Facilities Management 26-Aug-2019 39/113 8/27/2019 Weber State University Page 2 of 2 Human Resources Agenda Report from 8/1/2019 thru 8/31/2019
Action Comment Position Department Date Non-Exempt HIRE Emily Ragan Replaces Ronni Christina Baird Enrollment Specialist I Registrar's Office 05-Aug-2019 HIRE Rosarina Roberts Replaces Poonam Keral Administrative Specialist II International Programs 06-Aug-2019 Separation Shawn Gibson Energy Upgrade Electrician Facilities Management 12-Aug-2019 Separation Jason Ruskauff Custodian Facilities Management 15-Aug-2019 Separation Jennifer Shelton Supervisor Facilities Management 13-Aug-2019 Separation Kristen Stone Specialist Academic Support Centers - Programs 09-Aug-2019 Separation Byron Ward Custodian Facilities Management 02-Aug-2019 Transfer e-par Patrick Leavitt Technician/Enrollment SpeclstAcademic Technology Services 01-Aug-2019 ePAR Promotion Helen Fink Administrative Associate VP University Advancement 01-Aug-2019
40/113 Charter for Personnel and Academic Planning Committee of WSU Board of Trustees September 13, 2018
1. The purpose of the Personnel and Academic Planning Committee is to assist the Board of Trustees in fulfilling its oversight responsibilities of the University in matters of personnel and academic planning.
2. Committee will consist of at least 3 trustees with a quorum consisting of a majority of the trustees that are on the Committee.
3. Members of the Committee, including the committee chair, will be approved by the Board of Trustees and will serve until replaced or until their term as trustee ends.
4. The Committee will typically meet just prior to each regularly scheduled Board of Trustees Meeting.
5. The Committee will operate and review items in a manner agreed to by the Committee. The Committee may place routine items on a consent calendar.
6. The following regular items will be taken to the Committee as needed and/or required by policy:
Review Items -Department Chair Appointments -Early Retirement Requests
Recommendation to Board of Trustees -Approval of Policy Related to Personnel and Academic Planning -Sabbatical and Other Leave Requests -Dean and Vice President Appointments -Program Name Changes and Program Transfers -Program Discontinuations -New Program Approvals Within Existing Mission -Program Reviews -Tenure and Promotion Recommendations -Emeriti Approval -Minors & Emphases -Course Buy-outs
41/113 7. The following non-regular items will be taken to the Committee as needed and/or required by policy.
Recommendation to the Board of Trustees -Academic Master Plans -Overtime Pay Policies -Admission Requirements -Termination of Faculty
42/113
Weber State University Board of Trustees Committee Assignments 2019-20 (approved August 6, 2019)
Committee/Assignment Trustee Members Standing Committees (VI.B.) Audit Committee Don Salazar, Chair Louenda Downs Nolan Karras Business Karen Fairbanks, Chair Marty Carpenter Clint Costley Amanda Covington Nolan Karras Executive Committee Nolan Karras, Chair Kearston Cutrubus Karen Fairbanks Honorary Degree Louenda Downs, Chair Clint Costley Nolan Karras Personnel and Academic Policy Karla Bergeson, Chair Bret Alexander Kearston Cutrubus Louenda Downs Don Salazar Other Special/Ad-hoc Committees (VI.A.) Athletic Board Marty Carpenter Community Relations Marty Carpenter, Chair Clint Costley Amanda Covington Kearston Cutrubus Karen Fairbanks Investment Committee Nolan Karras Karla Bergeson Nomination Committee Don Salazar, Chair Bret Alexander Technical Colleges Amanda Covington (Davis Tech) Kearston Cutrubus (Ogden-Weber Tech) University Planning Council Karla Bergeson Louenda Downs Research Foundation Karen Fairbanks, Chair
43/113 Example
44/113
PERSONNEL AND ACADEMIC POLICY COMMITTEE OF THE WEBER STATE UNIVERSITY BOARD OF TRUSTEES
A meeting of the Personnel and Academic Policy Committee of the WSU Board of Trustees was held from 8:30 AM until 9:29 AM on Thursday, May 9, 2019, in WSU Tracy Hall room 313.
Board Members Present: Karen Fairbanks Don Salazar Jordan Slater Jeff Stephens
WSU Administrators Present: Academic Affairs VP Madonne Miner Associate Provost Eric Amsel University Legal Counsel Stephanie Hollist WSUSA Incoming President Bret Alexander
Board Members Excused: Karla Bergeson
Minutes: Minutes from the March 19, 2019 meeting were approved on a motion by Mr. Salazar and a second by Mr. Stephens.
Presentation of Personnel Changes: The committee reviewed the changes as presented on page 161 of the meeting packet.
Leave without Pay Request: Dr. Young requested a one-year (fall 2019-spring 2020) leave without pay to care for his spouse, who passed away in the interim. Provost Miner assured the committee that Dr. Young would not be obligated to take the leave if it were approved. The committee expressed its sympathy, and approved the leave without pay request on a motion by Mr. Stephens and a second by Mr. Slater.
Early Retirements: Provost Miner offered context about the early retirement requests. Ms. Fairbanks proposed that the committee consider these items as a package. The following requests for early retirements were approved on a motion by Mr. Slater with a second by Mr. Salazar: Stephanie Bossenberger, Dental Hygiene, full retirement starting 6/30/19; Rebecca Cloud, Student Affairs, full retirement starting 5/19/19; Brenda Dussol, Student Health Center, full retirement starting 6/30/19; Kenneth Hollopeter, Facilities Management, full retirement starting 5/15/19; Chris Soelberg, Construction Management, full retirement starting 7/15/19; and Richard Wade, Facilities Management, full retirement starting 6/30/19.
45/113
Emeritus Faculty Recommendations: Provost Miner offered background about the emeritus faculty status and highlighted faculty accomplishments, including Dr. Clark’s 52 years of service at WSU. Ms. Fairbanks proposed that the committee consider these items as a package. The following Emeritus Faculty Recommendations were approved on a motion by Mr. Slater with a second by Mr. Salazar: Mark A. Biddle, Professor Emeritus of Visual Art and Design; Stephanie Bossenberger, Professor Emerita of Dental Hygiene; Stephen L. Clark, Professor Emeritus of Botany; Diane M. Kawamura, Professor Emerita of Radiologic Sciences; Joanne L. Lawrence, Professor Emerita of Performing Arts; Kathryn L. Payne, Associate Professor Emerita of Library Science; Chris Soelberg, Associate Professor Emeritus of Construction Management; and Carla A. Wiggins, Professor Emerita of Health Administrative Services.
Tenure and Promotion Reviews: Provost Miner explained the tenure and promotion process and her role in reviewing conflict cases. She offered her support and pleasure in recommending those listed on the Tenure and Promotion memos sent to President Mortensen. The group also discussed the ramifications of tenure. The candidates listed on the Tenure and Promotion memos were approved as listed on a motion by Mr. Stephens with a second by Mr. Slater.
Interim Dean Appointments: Provost Miner presented the interim dean appointment suggestions and described the dean search process. She explained that the College of Social and Behavioral Sciences has had two failed searches and requests that Dr. Julie Rich be appointed as interim dean for two years in hopes that the candidate pool will refresh. She also explained that the GSBE would like to wait to begin their search this summer because of the late start to the hiring process. The following were approved to serve as interim deans starting on July 1, 2019; Julie Rich, College of Social & Behavioral Sciences (2 years), and Matthew Mouritsen, Goddard School of Business & Economics (1 year). Motion by Mr. Stephens with a second by Mr. Slater.
Deans’ Department Chair Appointments: Provost Miner explained the process of selecting department chairs including how they are put forward for approval. She highlighted those individuals who are being recommended for reappointment and those who would be starting as chair. The following were approved to begin three-year terms as department chairs on July 1, 2019: Valerie Herzog, Athletic Training; Wendy Fox-Kirk, Business Administration & Marketing; Brandon Koford, Economics; William Robertson, Emergency Healthcare; George Comber, Manufacturing Systems Engineering; Shaun Hansen, Master of Business Administration Director; David Hartwig, Master of English; Daniel Magda, Mechanical Engineering; Matthew Nicholaou, Medical Laboratory Sciences; Susan Thornock, School of Nursing; and Thom Kuehls, Political Science & Philosophy. Motion by Mr. Slater with a second by Mr. Stephens.
New Academic Programs: The committee discussed the proposals, including praising the interdisciplinarity of the Film Studies program, the focus on stackable degrees in relation to the Localization minor, and that the Technical Theatre minor will allow students who do not need a bachelor’s degree to graduate with an associate’s degree. They also conversed about changes in the Board of Regents’ input on academic proposals. Ms. Bergeson requested that the minutes reflect that the sentence on page 79 of the packet should be revised to “Associates of Arts in Technical Theatre.” She also suggested the USHE committee understands that memos should be updated to include correct contact people and addressees. Provost Miner will send the committee a link with more information about the Localization minor.
46/113
Ms. Fairbanks proposed that the committee consider these items as a package. The following were approved on a motion with the amendment as stated from Mr. Slater with a second by Mr. Stephens: • BA in Film Studies • BS in Interior Design • AA in Localization • AA in Technical Theatre • Minor in Literary Editing
Discontinuing Programs: The discontinuance of the BS in Professional Sales—Interior Design Emphasis was approved on a motion from Mr. Salazar with a second by Mr. Slater.
PPM Changes: The committee discussed the changes. On a motion from Mr. Slater and seconded by Mr. Salazar, the following PPM changes were approved: • PPM 4-17: Academic Rules, Regulations and Standards • PPM 8-7, II: Instructor Contract Terms • PPM 8-11 & 8-21: Removal of Instructor Specialist Term • PPM 8-11 & 8-21: Stewart Library Changes • PPM 3-31: Staff Employee Grievances, which explains how grievances are handled and allows compliance with current laws. Clarification of the standard of proof and timelines are required by law. Ms. Hollist passed out additional non-substantive changes that clarify and correct the language in the policy. • PPM 3-32a: Amorous or Sexual Relations, which reflect recent faculty-driven changes. Ms. Hollist offered background and clarification of this policy change. She explained that WSU has chosen to extend the policy, which requires reporting of relationships to supervisors and to the university’s AA/EO office, to all university employees. Third persons are also responsible for reporting known relationships. Supervisors are responsible for checking for power differentials while the AA/EO office ensures consent. Training is required for the university to be in compliance with the policy/law. Provost Miner and Ms. Hollist described the trainings that are planned and have already been offered.
Complaint Process Update: Dr. Amsel offered an update on the complaint process and distributed a handout. There is now an informal process where students are informed of their options in addition to the formal petition. The committee offered their thanks to Dr. Amsel for his work on this process.
47/113
Business Committee
48/113 WEBER STATE UNIVERSITY
QUARTERLY CONSTRUCTION PROGRESS REPORT
Attached is the Quarterly Construction Progress Report generated byAssociate Vice President for Facilities and Campus Planning, Mark Halverson. This report includes major construction projects, as well as improvement projects and their progress to date.
MEMQUARTERLYCONST
49/113 Facilities Management Quarterly Construction Progress Report Second Quarter 2019 Progress to date: August 22, 2019
Youngberg Football Center / Sark’s Boys’ Gateway • Big-D is complete with the major construction of the new facility • Renovation of the old weight room is underway and should be complete by October
Computer & Automotive Engineering Building at Davis • GSBS Architecture is complete with the design of the building • R&O Construction is 30% complete on the roadway to SR 193 and has begun the underground work on the new building. • The building will be complete by the Summer of 2020.
Noorda Engineering & Applied Science Facility • VCBO Architects is 25% complete with the design of the new facility • Construction will begin in Summer of 2020
Outdoor Recreation Building • Wadman Construction has been selected as the general contractor for the project. • Construction will begin on this project this fall.
W10 Solar Covered Parking • All underground and utility work for this project has been completed. • Construction of the canopy was delayed due to steel costs • The project will be completed in the summer of 2020
Demolition of Science Lab Building • The building is on the ground and the debris is being hauled off. • The site will be clear and parking constructed this fall.
Lind Lecture Infrastructure Renovation • Currently out to bid • Construction is currently planned for January 2020
Campus Data Center Relocation to the Hurst Center • Currently out to bid • Construction is currently planned for October of this year
Weber State University Facilities Management 1 50/113 WEBER STATE UNIVERSITY
QUARTERLY ATHLETIC REPORT
Attached is the Weber State University Quarterly Athletics Report generated by Interim Director of Athletics, Tim Crompton. This report includes a summary of the quarter activity in our 15 NCAA sport programs and any academic awards achieved by student athletes, as well as coaching awards.
MEMQUARTERLYATHLETICRPT
51/113 Weber State Athletics Update August 21, 2019
Big Sky Presidents’ Cup champions Weber State claimed the 2018-19 Big Sky Conference Presidents’ Cup for the fifth time in school history, which is the most by any conference team. Weber State won three Big Sky titles during the past year and had five other teams finish in the top three in the league standings and totaled 10 top-five finishes.
Football The Weber State football team begins the 2019 season on August 31 at San Diego State. The Wildcats are coming off back-to-back Big Sky titles and enter the season ranked in the top 10 in the nation in the preseason polls. Head coach Jay Hill returns for his sixth season as head coach and the Wildcats return three All-Americans and nine Big Sky All-Conference performers off last year’s team. Weber State will play 12 regular season games this season and will face six home games for the first time since 2008. It’s also the first time WSU will play six Division I home games during the regular season since 2006. The home opener is set for September 7 against Cal Poly. This year Weber State is also celebrating 100 years of football and is celebrating that anniversary throughout the season.
Facility upgrades Stewart Stadium will have a new look this season with a new building and video boards installed. The facility includes the Barbara and Rory Youngberg Football Center, including the Sark’s Boy’s Gateway, the Stromberg Strength and Conditioning Complex, the Marquardt-Kimball Plaza and the Behnken Plaza, and is nearly completion. The new 27,000 square foot building on the north end of Stewart Stadium will also include a new state-of-the-art football locker room, expanded equipment room and offices for the coaching staff. A public open house and ribbon cutting ceremony is scheduled for Friday, September 6 from 4-6 p.m. In addition, two new video scoreboards have been installed at Stewart Stadium. A nearly 2,000 square foot new digital board is on the south end of the Stadium with a new video board also installed on the north end.
Volleyball The Weber State volleyball team was picked to finish second in the Big Sky in the preseason polls. The Wildcats open the season hosting the Weber State Invitational Aug. 30-31 at the Swenson Gym. Head coach Jeremiah Larsen returns for his fifth season as head coach of the Wildcats and Weber State has two all-conference players returning.
52/113 Soccer The Weber State soccer team is coming off a Big Sky title in 2018 and begins the 2019 season Aug. 22, with the first home game scheduled for September 15. The Wildcats were picked to finish second in the league standings this year in the preseason polls. WSU returns 12 letter winners and four starters off last year’s squad and will be coached by interim head coach Meagan Thunell.
Cross Country The Wildcat cross country men’s and women’s cross country teams both had successful fall seasons. The WSU men’s team finished second in the conference tournament, behind only eventual national champion Northern Arizona. The Wildcat women’s team finished third at the conference meet. The women’s team was eighth at the NCAA Mountain Region meet with the men’s team taking ninth. Christian Allen was honored as the Big Sky Freshman of the Year on the men’s side.
Alumni Basketball The Weber State men’s basketball Alumni Classic, hosted by Damian Lillard, will be held on August 24, with many of Weber State’s all-time great players in attendance. Lillard will also compete in the event and sign autographs for Wildcat fans.
53/113 WEBER STATE UNIVERSITY
FINANCIAL REPORTS
By Board of Regents and Weber State University policy, various financial reports are brought to, reviewed, and approved by the Trustees at regular intervals. For the September 2019 Trustee meeting, two separate financial reports have been prepared and are included here.
End of Year 2018-2019- This report includes a full twelve months of financial activity for the university. The report is developed using cash-basis conventions and is preliminary to the WSU financial statements that will be presented to the Trustees later this fall.
Financial report ending July 2019- This report includes one full month of activity since the close of the 2018-2019 fiscal year. It is developed using cash-basis conventions and will be updated regularly as additional months are completed and accounted for during the 2019-2020 fiscal year.
It is recommended that both financial reports be approved.
Working Together To Create A Quality Environment Where Students Are Served FINRPT2018-2019
54/113
WEBER STATE UNIVERSITY
FINANCIAL REPORT
JUNE 30, 2019
Presented: Weber State University Board of Trustees, September 4, 2019
55/113 Weber State University Cash Basis Summary of Operations For the Month Ended June 30, 2019 100 Percent of the Year Completed
Trustees Prior Total Approved Percent Current Year To Year To Percent Expenditures Budget Of Budget Month Date Date Increase Prior 100% Expended Expenditures Expenditures Expenditures (Decrease) Year State Appropriated Funds Education and General (Excluding Athletics) $ 166,699,083 95.63 % $27,776,626 $159,418,688 $155,235,233 2.69 % $155,235,233 Athletics 4,461,629 105.03 % 749,944 4,686,055 4,558,978 2.79 % 4,558,978 Educationally Disadvantaged 572,368 72.22 % 31,751 413,373 361,466 14.36 % 361,466
Total State Appropriated Funds 171,733,080 95.80 % 28,558,321 164,518,116 160,155,677 2.72 % 160,155,677
Net Funds Available for Expenditure $171,733,080 95.80 %
Other Unrestricted Funds Institutional Discretionary (35,270) 1,178,536 1,330,632 (11.43) % 1,330,632 Continuing Education Programs 889,613 8,651,923 9,172,546 (5.68) % 9,172,546 Shop Funds 1,506,171 8,766,567 8,835,387 (0.78) % 8,835,387 Service Enterprises 581,284 4,989,111 4,884,943 2.13 % 4,884,943 Auxiliary Enterprises 1,417,821 18,582,156 17,081,461 8.79 % 17,081,461 Athletics (320,205) 6,480,623 6,667,494 (2.80) % 6,667,494 Self Supporting/Miscellaneous 1,802,327 6,726,189 4,650,265 44.64 % 4,650,265
Total Other Unrestricted Funds 5,841,741 55,375,105 52,622,728 5.23 % 52,622,728
Restricted Funds Grants and Contracts 1,591,130 39,665,521 38,243,377 3.72 % 38,243,377 Gifts 1,790,526 12,222,172 12,772,218 (4.31) % 12,772,218
Total Restricted Funds 3,381,656 51,887,693 51,015,595 1.71 % 51,015,595
Other Funds Agency Funds 231,703 38,402,366 42,411,173 (9.45) % 42,411,173 Associated Students 1,182,355 7,278,763 6,673,108 9.08 % 6,673,108 Plant Funds 1,969,777 33,595,697 30,982,047 8.44 % 30,982,047
Total Other Funds 3,383,835 79,276,826 80,066,328 (0.99) % 80,066,328
Total All Funds $41,165,553 $351,057,740 $343,860,328 2.09 % $343,860,328
56/113
WEBER STATE UNIVERSITY
FINANCIAL REPORT
JULY 31, 2019
Presented: Weber State University Board of Trustees, September 4, 2019
57/113 Weber State University Cash Basis Summary of Operations For the Month Ended July 31, 2019 8.33 Percent of the Year Completed
Trustees Prior Total Approved Percent Current Year To Year To Percent Expenditures Budget Of Budget Month Date Date Increase Prior 100% Expended Expenditures Expenditures Expenditures (Decrease) Year State Appropriated Funds Education and General (Excluding Athletics) $ 176,850,743 6.64 % $11,745,003 $11,745,003 $11,435,649 2.71 % $159,418,688 Athletics 4,869,689 7.03 % 342,408 342,408 418,673 (18.22) % 4,686,055 Educationally Disadvantaged 571,000 6.61 % 37,717 37,717 26,516 42.24 % 413,373
Total State Appropriated Funds 182,291,432 6.65 % 12,125,128 12,125,128 11,880,838 2.06 % 164,518,116
Net Funds Available for Expenditure $182,291,432 6.65 %
Other Unrestricted Funds Institutional Discretionary 69,415 69,415 75,373 (7.90) % 1,178,536 Continuing Education Programs 575,811 575,811 566,904 1.57 % 8,651,923 Shop Funds 569,509 569,509 403,189 41.25 % 8,766,567 Service Enterprises 302,014 302,014 257,509 17.28 % 4,989,111 Auxiliary Enterprises 929,430 929,430 1,193,897 (22.15) % 18,582,156 Athletics 681,357 681,357 732,937 (7.04) % 6,480,623 Self Supporting/Miscellaneous 375,810 375,810 973,564 (61.40) % 6,726,189
Total Other Unrestricted Funds 3,503,346 3,503,346 4,203,373 (16.65) % 55,375,105
Restricted Funds Grants and Contracts 642,643 642,643 559,573 14.85 % 39,665,521 Gifts 597,648 597,648 556,559 7.38 % 12,222,172
Total Restricted Funds 1,240,291 1,240,291 1,116,132 11.12 % 51,887,693
Other Funds Agency Funds 105,676 105,676 142,607 (25.90) % 38,402,366 Associated Students 470,125 470,125 498,073 (5.61) % 7,278,763 Plant Funds 3,201,877 3,201,877 203,329 1,474.73 % 33,595,697
Total Other Funds 3,777,678 3,777,678 844,009 347.59 % 79,276,826
Total All Funds $20,646,443 $20,646,443 $18,044,352 14.42 % $351,057,740
58/113 Weber State University Cash Basis - Summary of Operations Report Heading Descriptions
Report Heading Heading Description
State Appropriated Funds: Funds appropriated by the State of Utah. The primary funding sources are Education & General, Athletics, state tax dollars and tuition. Examples of accounts include: instruction Educationally Disadvantaged (e.g., English, Economics, Botany), administrative (e.g., President’s Office, Payroll, Purchasing), facilities (e.g., utilities, landscaping, custodial)
Other Unrestricted Funds: Funds received for which there are no stipulations by external agencies or donors as to the purposes for which they should be expended. These funds do have institutional restrictions.
Institutional Discretionary The primary funding source is investment earnings. Various items and projects are financed with discretionary funds. Examples include: land purchases, equipment purchases, urgent institutional needs.
Continuing Education Programs Accounts that are primarily non-credit producing programs. Examples of accounts include: personal enrichment, professional development, conferences.
Shop Funds Primarily accounts that support academic activities. Sources of revenues are generally sales/services to students. Examples of accounts include: Science Stores, Student Testing Center, lab fees.
Service Enterprises University departments whose sales/services are provided primarily to other University departments. Examples of accounts include: Mail Services, Vehicle Fleet, Printing Services.
Auxiliary Enterprises University departments whose sales/services are provided primarily to the campus community. Examples of accounts include: Union Building, Student Housing, Bookstore.
Athletics This group of accounts is comprised of all the individual sport accounts. Examples of accounts include: basketball, volleyball, football.
Self-Supporting Academic programs that can produce credit hours but are not funded by State appropriated monies. Examples of accounts include: Military Science, Paramedics, Science Education Institute.
Miscellaneous Miscellaneous accounts not captured in the other groups. Examples of accounts include: unrestricted gifts, endowment income accounts, capital campaign.
Restricted Funds: Funds received which are limited by external agencies or donors as to the purpose for which they may be expended.
Grants & Contracts External grants and contracts. Examples of accounts include: Student Upward Bound, Pell student financial aid, Toyota Automotive Training.
Gifts External funds received from donors that are restricted for specific purposes. Examples of accounts include: scholarships, facilities, academic programs.
Other Funds: Remaining accounts of the University
Agency Funds Funds held by the University as custodian or fiscal agent. Examples of accounts include: sales tax collections, Stafford student loans, scholarship trust funds.
WSU Student Association Programs supported with student fees and other miscellaneous sales. Examples of accounts include: student government, intramurals, Signpost.
Facilities Funds received for the construction and improvement of facilities and major equipment acquisitions. Examples of accounts include: stadium remodel, Visual Arts Building, Davis Campus 59/113 WEBER STATE UNIVERSITY
QUARTERLY INVESTMENT REPORT
This report includes the investment activities of the university and its component units for the fourth quarter of 2018-2019.
MEMQUARTINVESTSEPT2019
60/113 Weber State University Investment Summary For the Twelve Months Ending June 30, 2019
Exhibit A Investment Summary at Market Value
Components of Change Accrued Total Income/ Realized & Investment Balance Net Unrealized Balance Realized Unrealized Type 30-Jun-18 Change Gain/(Loss) 30-Jun-19 Gain(Loss) Income Endowment Pool $134,563,856 $6,560,684 $3,725,582 $144,850,122 $5,495,695 $9,221,277 Cash Management Pool 120,264,455 2,801,269 986,900 124,052,624 3,282,880 4,269,780 Total Investment Pool 254,828,311 9,361,953 4,712,482 268,902,746 8,778,575 13,491,057 Funds Separately Invested 2,274,157 3,431,886 (125,205) 5,580,838 6,930 (118,275) Foundation 12,389,048 123,038 6,869 12,518,955 683,022 689,891 Total of All Pools $269,491,516 $12,916,877 $4,594,146 $287,002,539 $9,468,527 $14,062,673
Performance Summaries Cash Funds Endowment Management Separately Foundation Measures Pool Pool Invested Funds Average Invested Balance $136,278,938 $141,255,928 $5,538,305 $12,289,285 Return on Investment - quarter 3.76% 2.01% 0.81% 2.92% Return on Investment - year-to-date 6.97% 3.02% -2.14% 5.61% Annualized Return on Investment 6.97% 3.02% -2.14% 5.61% Average Years to Maturity - - 1.77 - - - -
Notes: -For reporting consistency to the State Board of Regents, investment activity is reported in three categories: (1) Investments Pools, (2) Funds Separately Invested, and (3) Weber State University Foundation.
-INVESTMENTS POOLS: University funds available for investment are classified into two separate pools. The pools consist of an Endowment Pool and a Cash Management Pool. Each pool has an investment strategy to optimize return with minimum risk.
-FUNDS SEPARATELY INVESTED: Certain University funds are "separately invested" because of donor restrictions. Securities separately invested are each identifiable to a specific University account. Earnings on these securities are credited directly to each account.
-FOUNDATION: Funds are held separate from the University and investment activity is reported in four categories: (1) Restricted Funds Managed Externally, (2) Restricted Gift Annuity Pool, (3) Restricted Funds Managed by Institution and (4) Unrestricted Funds Managed by Institution.
61/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Exhibit B WSU Endowment Fund
Balance as of June 30, 2019 Market Value: $144,850,122 WSU Endowment Summary
Key Utah State Board of Regents Policy • If gift comes with certain investment conditions then those conditions apply, otherwise Utah State Board of Regents policy applies 366351 366351 • Instruments allowed in pool are mutual funds of certain size and quality, 1284647 1284647 equities (with limitations), corporate fixed-income securities, and 250032 250032 alternatives (with limitations), agency fixed income securities • No more than 75% of fund may be in equity securities Fixed Income and • No more than 30% of the fund may be in alternative assets 4.89% 5.01% Cash Equivalents 4.47% 4.57% 30.45% Key WSU Policy Provisions 4.31% 4.40% • Maximize purchasing power / protection and safety of principal Equity3.48% 3.54% Alternatives 56.94%3.28% 3.33% Current Pay-out Policy 3.28% 3.33% 12.61% • Allocations will be distributed quarterly 6.00% 6.18% • The average fair value per unit is determined for the previous 12 quarters • A fixed percentage, currently 4% annual rate, is applied to the average value per unit
Management of Funds 2% 2% • Managed by WSU 2.52% 2.52%
Allocation Target Current Diff Equity 50.0% 56.94% 6.94% Alternatives: 25.0% 12.61% -12.39% Fixed Income and Cash Equivalents: 25.0% 30.45% 5.45%
30-Jun-19 Investment Target Market Type Allocation Value Allocation Equity 50.0% 82,475,302 56.94% Alternatives 25.0% 18,271,817 12.61% Fixed Income and Cash Equivalents 25.0% 44,103,003 30.45% Total 100.0% $144,850,122 100.00%
30-Jun-18 30-Jun-17 30-Jun-16 30-Jun-15 Investment Market Market Market Market Type Value Allocation Value Allocation Value Allocation Value Allocation Equity 79,721,131 59.24% 69,415,671 56.11% 56,581,779 51.37% 59,216,053 52.05% Alternatives 17,602,447 13.08% 20,737,640 16.76% 24,289,825 22.05% 23,345,003 20.52% Fixed Income and Cash Equivalents 37,240,278 27.67% 33,558,161 27.13% 29,278,149 26.58% 31,198,569 27.42% Total $134,563,856 100.00% $123,711,472 100.00% $110,149,753 100.00% $113,759,625 100.00%
2 62/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule B - 1 Endowment Fund Detail
Year To Unrealized Market Market Date Gain/(Loss) Book Value Value Unrealized Since Description Value 30-Jun-18 30-Jun-19 Gain/(Loss) Acquisition Equity Strategic Solutions Global Equity $57,966,775 $75,403,151 $79,370,820 $3,335,188 $21,404,045 SSGA S&P Global Large MidCap Natural Resources 2,685,479 4,317,980 3,104,482 (166,756) 419,003 Total Equity 60,652,254 79,721,131 82,475,302 3,168,432 21,823,048
Alternative Global Distressed Investors LLC 2 74,320 75,969 52,386 (23,483) (21,934) Global Private Equity Fund 2,514,391 2,694,380 3,206,650 308,969 692,259 Global Private Equity Fund II 799,318 467,885 1,065,893 116,799 266,575 Natural Resources Partners X 832,232 809,498 1,116,861 106,643 284,629 Global Absolute Alpha 8,782,136 11,281,736 8,886,292 (1,769,741) 104,156 Venture Partners XI 1,790,839 1,695,392 2,652,029 546,348 861,190 Venture Partners XII 407,771 91,738 442,115 13,133 34,344 CF Real Estate Opp 392,236 335,849 449,290 57,054 57,054 Secondary Partners II 246,928 150,000 400,301 153,373 153,373 Total Alternative 15,840,171 17,602,447 18,271,817 -490,905 2,431,646
Fixed Income and Cash Equivalents Fixed Income High Quality Bond Fund 27,450,424 26,320,475 29,181,332 1,084,773 1,730,908 SSSgA US Treasury Inflation Protected 0 676,762 0 (36,719) 0 Total Fixed Income 27,450,424 26,997,237 29,181,332 1,048,054 1,730,908
Cash Equivalents Outside Cash-Utah Public Treasurers' Pool 5,155,090 5,012,606 5,155,090 0 0 Utah Public Treasurers' Pool - (not in CF Reports) 6,071,750 4,860,491 6,071,750 0 0 Cash Awating Transfer 2,962,097 20,562 2,962,097 0 0 State Street Inst US Govt Money Mkt Fund 732,734 349,382 732,734 0 0 Total Cash Equivalents 14,921,671 10,243,041 14,921,671 0 0 Total Fixed Income and Cash Equivalents 42,372,095 37,240,278 44,103,003 1,048,054 1,730,908 Total Endowment Investments $118,864,520 $134,563,856 $144,850,122 $3,725,581 $25,985,602
3 63/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule B - 2 Endowment Fund Detail - Earnings Summary
Year To Accrued Average Estimated Date Income/ Total Realized/ Invested Quarter Return FYTD Return Annual Return Unrealized Realized Unrealized Balance On Investment On Investment On Investment Description Gain/(Loss) Gain (Loss) Gain/(Loss) at Market at Market at Market at Market Equity Strategic Solutions Global Equity $3,335,188 $1,568,481 $4,903,669 $75,384,610 4.31% 6.53% 6.53% SSGA S&P Global Large MidCap Natural Resources (166,756) 176,291 9,535 3,318,247 1.68% 0.68% 0.68% Total Equity 3,168,432 1,744,772 4,913,204 78,702,857
Alternative Global Distressed Investors LLC 2 (23,483) 28,100 4,617 66,675 2.42% 7.10% 7.10% CCI-SSG Global Private Equity Fund 308,969 (53,097) 255,872 2,965,984 4.74% 9.64% 9.64% CCI-SSG Global Private Equity Fund II 116,799 (38,063) 78,736 740,390 1.54% 19.99% 19.99% Natural Resources Partners X 106,643 8,774 115,417 968,103 5.41% 15.25% 15.25% Global Absolute Alpha (1,769,741) 2,336,394 566,653 11,471,729 1.90% 5.04% 5.04% Venture Partners XI 546,348 84,712 631,060 2,073,348 11.64% 36.41% 36.41% Venture Partners XII 13,133 (38,474) (25,341) 213,070 -4.51% -13.82% -13.82% CF Real Estate Opp 57,054 (7,556) 49,498 690,135 13.92% 13.92% 13.92% Secondary Partners II 153,373 (15,569) 137,804 300,110 3.30% 3.30% 3.30% Total Alternative (490,905) 2,305,221 1,814,316 19,489,545
Total Fixed Income and Cash Equivalents Fixed Income High Quality Bond Fund 1,084,773 1,077,220 2,161,993 26,846,786 3.16% 8.06% 8.06% SSGA US Treasury Inflation Protected (36,719) 31,565 (5,154) 169,055 Total Fixed Income 1,048,054 1,108,785 2,156,839 27,015,840
Cash Equivalents Outside Cash - Utah Public Treasurers' Pool 0 142,483 142,483 5,075,969 0.73% 2.86% 2.86% Utah Public Treasurers' Pool - (not in CF Reports) 0 146,270 146,270 5,170,467 0.73% 2.86% 2.86% Cash Awaiting Transfer 0 0 0 11,441 0.00% State Street Inst US Govt Money Mkt Fund 0 48,164 48,164 812,820 0.58% 2.20% 2.20% Total Cash Equivalents 0 336,917 336,917 11,070,696 Total Fixed Income and Cash Equivalents 1,048,054 1,445,702 2,493,756 38,086,537 Total Endowment Investments $3,725,581 $5,495,695 $9,221,276 $136,278,938 3.76% 6.97% 6.97%
4 64/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule B - 3 Asset Allocation Targets, Ranges and Benchmarks
Min Max Target Actual Target Previous Quarterly Asset Class Weight Weight Weight Weight Difference Quarter Change
Equity 35% 75% 50.0% 57.3% 7.3% 57.1% 0.2% Public Natural Resources 0% 10% 0.0% 2.2% 2.2% 2.3% -0.1% Total Equity 50.0% 59.5% 9.5% 59.4% 0.1%
Hedge Strategies/Absolute Return 0% 10% 0.0% 6.4% 6.4% 8.7% -2.3% Distressed Debt 0% 5% 0.0% 0.0% 0.0% 0.0% 0.0% Commodities 0% 10% 0.0% 0.0% 0.0% 0.0% 0.0% Private Capital 0% 30% 17.0% 5.6% -11.4% 5.3% 0.3% Private Natural Resources 0% 10% 3.0% 0.8% -2.2% 0.0% 0.0% Private Real Estate 0% 10% 5.0% 0.3% -4.7% 0.4% -0.1% Total Alternatives 25.0% 13.1% -11.9% 15.2% -2.1%
Core Bonds 0% 35% 25.0% 21.0% -4.0% 21.2% -0.2% Global Bonds 0% 10% 0.0% 0.0% 0.0% 0.0% 0.0% Intermediate Term 0% 5% 0.0% 0.0% 0.0% 0.0% 0.0% Credit 0% 10% 0.0% 0.0% 0.0% 0.0% 0.0% Real Return Bonds (TIPS) 0% 10% 0.0% 0.0% 0.0% 0.0% 0.0% Opportunistic Strategies 0% 0% 0.0% 0.0% 0.0% 0.0% 0.0% Total Fixed Income 25.0% 21.0% -4.0% 21.2% -0.2%
Total Cash & Equivalent 0% 10% 0.0% 6.4% 6.4% 4.2% 2.2%
Total All 100.0% 100.0% 100.0%
WSU Benchmark WSU Benchmark Fund Benchmark Qtr Yield Qtr Yield FYTD Yield FYTD Yield Equity: Strategic Solutions Global Equity, LLC MSCI ACWI Net,-GEF 4.31% 3.61% 6.53% 5.74% SSGA Global Large MidCap Natural Resources S&P GBL LargeMidCap NR Index 1.68% 1.75% 0.68% 0.77% Alternative: Global Distressed Investors LLC 2 HFRI Distressed/Restructuing Index 2.42% 1.77% 7.10% 0.36% Global Absolute Alpha Company A 3 Month Tbill + 200 1.90% 1.10% 5.04% 4.30% CF Real Estate Opportunity Fund NCREIF ODCE (lagged) 13.92% 1.48% Private Capital MSCI ACWI + 400 bps (lagged) 6.56% 13.21% 19.04% 6.60% Fixed Income: High Quality Bond Fund Bloomberg Barclay's Capital US Aggregate Bond Index 3.16% 3.08% 8.06% 7.87% Total Fund and Benchmark Performance 3.76% 3.32% 6.97% 6.47%
5 65/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Exhibit C WSU Cash Management Pool
Balance as of June 30, 2019 Market Value: $124,052,624 WSU Cash Management Pool Summary Key Utah Money Management Act (UMMA) Provisions • The remaining term to maturity of investment may not exceed the period of availability of the funds to be invested. 366351 366351 • Bank deposits, certain repo's, first-tier commercial paper, treasuries, 1284647 1284647 Utah Public guaranteed agencies, certain fixed-rate corporate obligations, tax 250032 250032 Treasurers' anticipation and general obligations bonds, municipal revenue bonds, etc. 32.81% • Corporate issues maximum term to maturity is: Fixed 15 months and Variable 3 years.
Key WSU Policy Provisions 4.47% 4.57% • At least 25% of the pool’s cost basis must be invested in securities with 4.31% 4.40% maturities not to exceed 1 year. 3.48% 3.54% • No more than 25% of the pool’s cost basis can be invested in securities with 3.28% 3.33% 0 maturities greater than 5 years. Fixed Income 3.28% 3.33% • No individual investment will have a maturity exceeding 8 years. 58.58% 6.00% 6.18% • Corporate issues to have stable outlook and at least "A" rated by two NRSRO's. • Maximum amount of $35 million to be invested in Corporate issues.
Current Pay-out Policy • Actual earnings on investment. Wells Fargo Bank 8.61% Management of Funds 2% 2% • Managed by WSU 2.52% 2.52%
Allocation Target Current Diff 1 year or less: 25% 51.51% 26.51% 1 - 5 years: 50% 36.39% -13.61% Years to Maturity 5 - 8 years: 25% 12.09% -12.91% 5-8 years 12.1%
30-Jun-19 30-Jun-18 30-Jun-17 30-Jun-16 30-Jun-15 Investment Market Market Market Market Market Type Current Value Value Value Value Value 1 year or less Utah Public Treasurers' 32.81% $40,706,859 $30,231,563 $32,467,465 $51,219,141 $37,052,282 1-5 years 51.51% Wells Fargo Bank 8.61% 10,681,773 7,213,414 7,491,927 13,419,055 6,673,039 36.39% Wells Fargo CD 0.00% 0 0 0 13,203,700 21,440,911 Fixed Income 58.58% 72,663,992 82,819,478 71,673,586 29,011,432 44,895,289 Total 100.00% $124,052,624 $120,264,455 $111,632,978 $106,853,328 $110,061,521
6 66/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule C - 1 Cash Management Pool Detail
Cash Equivalents & Fixed Income Year To Unrealized Next Market Market Interest Maturity Yield Date Gain/(Loss) Purchase Mature Call NRSRO Call Years to Book Value Value Rate or Annual % Unrealized Since Description Date Date Date Ratings (2) Outlook Frequency Duration Maturity Value 30-Jun-18 30-Jun-19 % Yield Gain/(Loss) Acquisition Cash Equivalents Wells Fargo 0.00 $10,681,773 $7,213,414 $10,681,773 0.50% 0.50% $0 $0 Utah Public Treasurers' Pool 0.00 40,706,859 30,231,563 40,706,859 2.86% 2.86% 0 0 Total Cash Equivalents 0.00 51,388,632 37,444,977 51,388,632 0 0
Fixed Income US Government Agencies FHLB 27-Dec-17 27-Dec-19 5-Aug-19 Qrtly 0.49 0.5 5,000,000 4,958,650 4,995,662 1.94% 1.94% 37,012 (4,338) Farm Credit 16-Feb-18 16-Feb-21 16-Aug-19 Qrtly 1.59 1.7 5,000,000 4,960,030 5,000,099 2.50% 2.50% 40,069 99 Farm Credit 6-Dec-16 6-Jun-22 6-Aug-19 CC 2.85 3.0 5,000,000 4,878,085 4,999,387 2.22% 2.22% 121,302 (613) Freddie Mac (Stepped 1.5%-5%) 13-Jun-17 13-Jun-22 13-Sep-19 Qrtly 2.87 3.0 5,000,000 4,967,770 5,007,374 2.25% 2.25% 39,604 7,374 Farm Credit 27-Dec-17 27-Jun-22 5-Aug-19 Qrtly 2.90 3.0 5,000,000 4,908,280 5,000,141 2.44% 2.44% 91,861 141 Farm Credit 26-Jun-17 26-Jun-23 5-Aug-19 CC 3.83 4.0 5,000,000 4,851,675 5,000,067 2.28% 2.28% 148,392 67 FHLB (Stepped 2%-9%) 28-Feb-17 28-Feb-25 28-Aug-19 Qrtly 5.35 5.7 5,000,000 4,950,255 5,001,881 2.00% 2.00% 51,626 1,881 Farm Credit 23-Oct-17 23-Apr-25 5-Aug-19 Qrtly 5.38 5.8 5,000,000 4,831,010 5,000,095 2.77% 2.77% 169,085 95 Farm Credit 23-Oct-17 23-Oct-25 9-Aug-19 Qrtly 5.79 6.3 5,000,000 4,869,650 5,000,031 2.85% 2.85% 130,381 31 Farm Credit 5-Jan-16 28-Dec-18 Qrtly 0.00 0.0 0 4,978,045 0 1.42% 1.42% 21,955 0 Total US Government Agencies 45,000,000 49,153,450 45,004,737 851,287 4,737
Corporate Issues Morgan Stanley 13-Oct-16 23-Jul-19 N/A A, AH Stable N/A 0.06 0.1 2,500,000 2,512,588 2,501,194 3.33% 3.33% (7,206) 1,194 Bank of Montreal 28-Jun-17 15-Jun-20 N/A Aa2, AA- Stable N/A 0.95 1.0 5,000,000 5,016,373 5,017,172 2.85% 2.85% 4,586 17,172 Goldman Sachs 15-Nov-18 15-Nov-21 N/A A, A Stable N/A 2.29 2.4 5,000,000 0 5,040,818 3.69% 3.69% 40,818 40,818 Wells Fargo 9-Jan-19 23-Jul-21 N/A Aa2, AA- Stable N/A 1.99 2.1 5,000,000 0 5,005,225 3.09% 3.09% 5,225 Citigroup 4-Feb-19 8-Dec-21 N/A A, A Stable N/A 2.35 2.5 5,000,000 0 5,053,332 3.52% 3.52% 53,332 Mizuho Finl Group 7-Jun-19 28-Feb-22 N/A A1, A Stable N/A 2.54 2.7 5,000,000 0 5,041,514 3.46% 3.46% 41,514 Citgroup 15-Jul-16 30-Jul-18 N/A A, A Stable N/A 0 5,003,707 0 3.24% 3.24% (3,707) 0 Goldman Sachs 19-Jul-16 15-Nov-18 N/A A, AH Stable N/A 0 2,509,335 0 3.41% 3.41% (7,693) 0 National Australia Bank 12-Feb-18 14-Jan-19 N/A AA-, AA- Stable N/A 0 4,981,180 0 2.00% 2.00% 18,820 0 Morgan Stanley 15-Aug-16 24-Jan-19 N/A A, AH Stable N/A 0 2,446,417 0 3.34% 3.34% (4,974) 0 Bank of America 12-Sep-16 1-Apr-19 N/A A+, A Stable N/A 0 5,028,784 0 3.67% 3.67% (13,652) 0 Goldman Sachs 15-Jul-16 25-Apr-19 N/A A, AH Stable N/A 0 1,202,446 0 3.81% 3.81% (5,979) 0 HSBC USA Inc 2-Apr-18 23-Jun-19 N/A A, AA- Stable N/A 0 4,965,198 0 2.25% 2.25% 14,529 0 Total Corporate Issues 27,500,000 33,666,028 27,659,255 135,613 59,184 Total Fixed Income 2.84 72,500,000 82,819,478 72,663,992 986,900 63,921 Total Cash Equivalents and Fixed Income 1.66 $123,888,632 $120,264,455 $124,052,624 $986,900 $63,921
CC= Continuously Callable, Qrtly = Quarterly Callable, NRSRO = Nationally Recognized Statistical Rating Organization
7 67/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule C - 2 Cash Management Pool Detail - Earnings Summary
Cash Equivalents & Fixed Income *Year To Accrued Average Estimated Coupon Yield to Date Income/ Total Invested Quarter Return FYTD Return Annual Return Yield Call Unrealized Reaized Unrealized Balance On Investment On Investment On Investment Description % % Gain/(Loss) Gain (Loss) Gain/(Loss) at Market at Market at Market at Market Cash Equivalents Wells Fargo $0 $65,386 $65,386 $12,675,885 0.13% 0.52% 0.52% Utah Public Treasurers' Pool 0 1,479,628 1,479,628 51,565,560 0.71% 2.87% 2.87% Total Cash Equivalents 0 1,545,014 1,545,014
Fixed Income FHLB 1.94% 1.94% 37,012 97,000 134,012 Farm Credit 2.50% 2.50% 40,069 123,960 164,029 Farm Credit 2.22% 2.22% 121,302 111,000 232,302 Freddie Mac (Stepped 1.5%-5%) 2.25% 2.25% 39,604 94,930 134,534 Farm Credit 2.44% 2.44% 91,861 123,020 214,881 Farm Credit 2.28% 2.28% 148,392 1,270 149,662 FHLB (Stepped 2%-9%) 2.00% 2.00% 51,626 100,000 151,626 Farm Credit 2.77% 2.77% 169,085 138,500 307,585 Farm Credit 2.85% 2.85% 130,381 142,500 272,881 Farm Credit 1.42% 1.42% 21,955 35,110 57,065
Total US Government Agencies 851,287 967,290 1,818,577
Corporate Issues Morgan Stanley 3.33% 3.33% (7,206) 78,662 71,456 Bank of Montreal 2.85% 2.85% 4,586 146,204 150,790 Goldman Sachs 3.69% 3.69% 40,818 67,199 108,017 Wells Fargo 3.09% 3.09% 5,225 100,349 105,574 Citigroup 3.52% 3.52% 53,332 13,215 66,547 Mizuho Finl Group 3.46% 3.46% 41,514 (44,736) (3,222) Citgroup 3.24% 3.24% (3,707) 13,945 10,238 Goldman Sachs 3.41% 3.41% (7,693) 31,392 23,699 National Australia Bank 2.00% 2.00% 18,820 61,670 80,490 Morgan Stanley 3.34% 3.34% (4,974) 41,627 36,653 Bank of America 3.67% 3.67% (13,652) 114,126 100,474 Goldman Sachs 3.81% 3.81% (5,979) 22,550 16,571 HSBC USA Inc 2.25% 2.25% 14,529 124,373 138,902
Total Corporate Issues 135,613 770,576 906,189 Total Fixed Income 986,900 1,737,866 2,724,766 77,014,484 3.17% 3.54% 3.54% Total Cash Equivalents and Fixed Income $986,900 $3,282,880 $4,269,780 $141,255,928 2.01% 3.02% 3.02% 8 * Note: The Return on Investments for the Cash Management Pool and CD's are without unrealized68/113 gains or losses. Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Exhibit D WSU Funds Separately Invested
Balance as of June 30, 2019 Market Value: $5,580,838
12/31/2011 WSU Funds Separately Invested Summary Key UMMA Provisions • Same as Endowment Fund. 366351 366351 1284647Berkshire 1284647 Key WSU Policy Provisions 250032Hathaway, 250032 • Securities are held if specified or restricted by the donor. $636,700 , 11% • All other securities are to be sold upon receipt. Knight Swift, $1,264,340 , 23% Current Pay-out Policy • Per donor/department restrictions.
Management of Funds Life Insurance, • Managed by WSU. $3,679,798 , 66%
Schedule D Funds Separately Invested Detail
Donated Securities Type of Market Market Account or Book Value Value Description Security Shares Value 30-Jun-18 30-Jun-19 Donated Securities Berkshire Hathaway Stock 2 $49,434 $564,080 $636,700 Knight Swift Stock 38,500 1,683,605 1,471,085 1,264,340 Life Insurance 3,613,651 3,670,878 3,679,798 GE Stock 17,560 0 238,992 0 Total Donated Securities $5,346,690 $5,945,035 $5,580,838
9 69/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule D - 1 Funds Separately Invested Detail
Donated Securities Year to Unrealized Next Market Market Coupon Yield to Date Gain/(Loss) Gift Mature Call Call Years to Book Value Value Yield Maturity Unrealized Since Description Date Date Date Frequency Maturity Value 30-Jun-18 30-Jun-19 % % Gain/(Loss) Acquisition Donated Securities Berkshire Hathaway 1996 $49,434 $564,080 $636,700 $72,620 $587,266 Knight Swift 1-Dec-17 1,683,605 1,471,085 1,264,340 ($206,745) ($419,265) GE 29-Jun-18 0 238,992 0 0 0 Life Insurance Policy 3,613,651 3,670,878 3,679,798 8,920 66,147
Total Donated Securities $5,346,690 $5,945,035 $5,580,838 ($125,205) $234,148
10 70/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule D - 2 Funds Separately Invested Detail
Cash Equivalents & Fixed Income Year To Accrued Average Annualized Coupon Yield to Date Income/ Total Invested Quarter Return FYTD Return Return on Yield Call Unrealized Realized Unrealized Balance On Investment On Investment Investment Description % % Gain/(Loss) Gain (Loss) Gain/(Loss) at Market at Market at Market at Market Donated Securities Berkshire Hathaway (BRKA) $72,620 $72,620 $615,696 6.22% 11.79% 11.79% Knight Swift ($206,745) 6,930 (199,815) 1,251,731 0.51% -15.96% -15.96% Life Insurance $8,920 8,920 3,670,878 0.00% 0.24% 0.24%
Total Donated Securities ($125,205) $6,930 ($118,275) $5,538,305 0.81% -2.14% -2.14%
11 71/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Exhibit E WSU Foundation
Balance as of June 30, 2019 Market Value: $12,518,955
Key UMMA Provisions • Same as Endowment Fund. WSU Foundation Investment Pool Summary Key WSU Policy Provisions • Same as Endowment Fund. Unrestricted Funds Managed by Institution Current Pay-out Policy 10.65% • Annuities: Per donor contract for distribution. Gift Annuity Funds • Misc. Endowment: Same as Endowment Fund. 8.91% 4.47% 4.57% 4.31% 4.40% Management of Funds 3.28% 3.33% 0 • Externally managed funds per donor requests. 3.28% 3.33% Morgan Stanley-Hinckley Scholarship Endowment. Restricted Funds6.00% 6.18% • Remainder managed by WSU. Restricted Funds Managed Externally Managed by Institution 62.51% 17.93%
Present Value of Gift Annuities Payable $443,742 2% 2% 2.52% 2.52%
Annuities Allocation Target Current Diff Multi-Strategy Equity: 60% 59.87% -0.13% Multi-Strategy Bonds: 40% 40.13% 0.13%
Pool Allocation Target Current Diff Multi-Strategy Equity: 65% 65.50% 0.50% Multi-Strategy Bonds: 35% 34.50% -0.50%
Pool Allocation 30-Jun-19 Investment Target Market Type Allocation Value Allocation Multi-Strategy Equity 65% $2,333,647 65.50% Multi-Strategy Bonds 35% 1,229,018 34.50% Total 100% $3,562,665 100.00%
Foundation Total 30-Jun-19 30-Jun-18 30-Jun-17 30-Jun-16 30-Jun-15 Investment Market Market Market Market Market Type Value Value Value Value Value Restricted Funds Managed Externally $7,825,478 $7,869,167 $7,920,172 $7,587,482 $7,926,444 Restricted Funds Managed by Institution 2,244,432 2,143,126 2,063,250 1,913,186 1,975,728 Gift Annuity Funds 1,115,367 1,094,462 1,063,669 1,016,724 1,169,582 Unrestricted Funds Managed by Institution 1,333,678 1,282,293 1,249,123 1,118,081 1,237,644 Total $12,518,955 $12,389,048 $12,296,214 $11,635,473 $12,309,398
12 72/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule E - 1 WSU Foundation Detail
Cash Equivalents & Fixed Income Year To Unrealized Market Market Coupon Yield to Date Gain/(Loss) Book Value Value Yield Maturity Unrealized Since Description Value 30-Jun-18 30-Jun-19 % % Gain/(Loss) Acquistion Restricted Funds Funds Managed Externally Morgan Stanley Hinckley Scholarship Endowment $8,187,750 $7,869,167 $7,825,478 ($206,863) ($362,272)
Total Restricted Funds Managed Externally 8,187,750 7,869,167 7,825,478 (206,863) (362,272)
Utah Public Treasurers' Glasman Literacy and Scholarship Programs 317 1,184 317 Common Fund Equity Glasman Literacy and Scholarship Programs 408,940 1,112,705 1,165,904 73,081 756,964 Common Fund Bond Glasman Literacy and Scholarship Programs 715,583 745,316 781,346 15,726 65,763 Common Fund Equity Volkswagen Endowment 12,673 25,910 27,657 1,714 14,984 Common Fund Bond Volkswagen Endowment 11,737 11,508 11,439 237 Utah Public Treasurers' Volkswagen Endowment 549 494 549 Common Fund Equity Rotary Scholarship Endowment 111,626 160,916 172,485 10,670 60,859 Common Fund Bond Rotary Scholarship Endowment 86,965 82,937 83,867 1,723 (3,098) Utah Public Treasurers' Rotary Scholarship Endowment 868 2,156 868 Common Fund Equity Sonora Endowment 0 0 0 Key Bank Sonora Grill Scholarship Fund 0 0 0 Key Bank Oportunidad Scholarship Fund 0 0 0
Total Miscellaneous Restricted Funds 1,349,258 2,143,126 2,244,432 103,151 895,472
Gift Annuities Pool * Common Fund Bond 424,890 425,491 430,953 12,301 6,063 Common Fund Equity 312,725 618,244 643,053 31,935 330,328 Key Bank 33,667 47,239 33,667 Utah Public Treasurers' 7,694 3,488 7,694
Total Gift Annuities Pool 778,976 1,094,462 1,115,367 44,236 336,391 Total Restricted Funds Managed by Institution 2,128,234 3,237,588 3,359,799 147,387 1,231,863 Total Restricted Funds 10,315,984 11,106,755 11,185,277 (59,476) 869,591
Unrestricted Funds Managed By Institution - Foundation Pooled Funds Key Bank 4,000 28,657 4,000 Utah Public Treasurers' 9,711 11 9,711 Common Fund Equity 419,377 886,590 967,601 59,252 548,224 Common Fund Bond 362,438 367,035 352,366 7,093 (10,072) Total Unrestricted Funds 795,526 1,282,293 1,333,678 66,345 538,152
Total WSU Foundation Funds $11,111,510 $12,389,048 $12,518,955 $6,869 $1,407,743
* Present value of gift annuities payable for June 30, 2019 is $443,742
13 73/113 Weber State University Investment Report For the Twelve Months Ending June 30, 2019
Schedule E - 2 WSU Foundation Detail
Cash Equivalents & Fixed Income Year To Accrued Average FYTD Annualized Date Income/ Invested Quarter Return Return on Return on Unrealized Realized Total Balance On Investment Investment Investment Description Gain/(Loss) Gain (Loss) Gain/(Loss) at Market at Market at Market at Market Restricted Funds Funds Managed Externally Morgan Stanley Hinckley Scholarship Endowment ($206,863) $519,669
Total Restricted Funds Managed Externally (206,863) 519,669 $312,806 $7,731,835 2.35% 4.05% 4.05%
Utah Public Treasurers' Glasmann Literacy and Scholarship Programs 145 Common Fund Equity Glasmann Literacy and Scholarship Programs 73,081 28,066 Common Fund Bond Glasmann Literacy and Scholarship Programs 15,726 40,430 Common Fund Equity Volkswagen Endowment Fund 1,714 665 Common Fund Bond Volkswagen Endowment Fund 237 610 Utah Public Treasurers' Volkswagen Endowment Fund 18 Common Fund Equity Rotary Scholarship Endowment 10,670 4,122 Common Fund Bond Rotary Scholarship Endowment 1,723 4,431 Utah Public Treasurers' Rotary Scholarship Endowment 78 Common Fund Equity Sonora Endowment Key Bank Sonora Grill Scholarship Fund Key Bank Opportunidad Scholarship Fund
Total Miscellaneous Restricted Funds 103,151 78,565 181,716 2,173,698 3.88% 8.36% 8.36%
Gift Annuities Pool Common Fund Bond 12,301 18,793 Common Fund Equity 31,935 23,733 Key Bank Utah Public Treasurers' 159
Total Gift Annuities Pool 44,236 42,685 86,921 1,087,041 3.68% 8.00% 8.00% Total Restricted Funds Managed by Institution 147,387 121,250 268,637 3,260,739 3.81% 8.24% 8.24% Total Restricted Funds (59,476) 640,919 581,443 10,992,574 2.79% 5.29% 5.29%
Unrestricted Funds Managed By Institution - Foundation Pooled Funds Key Bank Utah Public Treasurers' 332 Common Fund Equity 59,252 23,000 Common Fund Bond 7,093 18,771 Total Unrestricted Funds 66,345 42,103 108,448 1,296,713 3.99% 8.36% 8.36% Total WSU Foundation Funds $6,869 $683,022 $689,891 $12,289,285 2.92% 5.61% 5.61%
14 74/113 WEBER STATE UNIVERSITY
CAMPUS COMMUNITY UPDATE MEETING
On an annual basis, the President of the University, along with other officials of the University conduct a public hearing to update and inform the neighbors on the status of current construction projects on campus and future plans for additional growth. It is an open forum with a question and answer period. The meeting minutes constitute the formal record of the open meeting held on June 20, 2019 at the Stadium Skysuites, Ogden Campus.
Working Together To Create A Quality Environment Where Students Are Served CAMPUBHRG2018
75/113 Weber State University Community Update Meeting June 20, 2019 Minutes Location: Stadium Skysuites, Third Floor
The meeting convened at 3:00 p.m.
Weber State University Officials attending the meeting included: Dr. Brad Mortensen, President Dr. Norm Tarbox,Vice President for Administrative Services Mr. Mark Halverson, Associate VP/Facilities and Campus Planning Mr. Bruce Daley, Director of Campus Planning Mr. Chad Downs, Project Manager, Facilities Management Mr. Travis Hogge, Project Manager, Facilities Management Mr. Doug Hall, Project Manager, Facilities Management Mr. Paul Kuehne, Project Manager, Facilities Management Mr. Craig Sears, Manager, Real Property Business Mrs. Janae Chaffee, Project Associate, Finance and Interior Design Mr. Carl Porter, Exec. Director of Academic Support Services & Programs Mr. Carey Anson, Coordinator, Student Affairs Technology/Computer Labs Mr. Nolan Karras, Board of Trustee Chair Ms. Kearston Cutrubus, Board of Trustee Member Dr. Ed Walker, Professor of Chemistry Dr. Dianna Abel, Executive Director, Counseling, Health and Wellness Mrs. Anita K. Preece, Administrative Specialist, Office of the VP for Administrative Services
There were approximately 60 members of the community in attendance.
Welcome/Introduction President Mortensen welcomed those in attendance. He expressed appreciation for those attending and for the chance to discuss plans for Weber State University’s future.
WSU Campus Master Plan Mr. Bruce Daley, Director of Campus Planning, reviewed current and future projects at Weber State University Ogden Campus, as well as the Davis Campus.
Mr. Daley presented a Campus Overview of the following areas: 1. North Gateway 2. W10 Solar Covered Parking 3. Lindquist Hall 4. Sciences/Lecture Core 5. IPE Building 6. Science Lab Demolition 7. Noorda Building 8. Football and Skyline Drive 9. Construction in Progress 10. Residential Village 11. New Outdoor Recreation Center 12. Downtown Ogden Community Education Center
76/113 13. Davis Campus - Automotive and Technology Building 14. West Campus
Mr. Daley turned the time over to the audience for questions.
Questions/Comments From Audience
1. Are there plans for parking down below, south of the covered parking - lower quad? It is slated to have more parking.
2. What are the plans for East of Skyline Drive? There are no plans on the Master Plan east of Skyline. There is some buildable space, but we are trying to keep it preserved as what it is today. Plans are to preserve green areas where we can and create more connectivity with the east side. There is some space off of Skyline to create more pathways, a tailgating zone for football and pedestrian connection. In the overall Master Plan, we do create green space (East and South of the DEC).
3. What are your plans for Taylor Avenue in regards to traffic flow? There are 80-100 kids in our neighborhood. Traffic needs to be slowed. One audience member commented that Ogden City gives permits to park on the street -more than the number of students that live in a house, so it defeats the purpose of the parking permit. Mr. Halverson recommended two permits per home. - WSU will reach out to Ogden City to see what can be done about this problem.
4. One audience member commented that if WSU students knew how much a parking pass cost at a place like UC Davis, they would realize that what students pay for a year parking at WSU, is what students pay monthly at UC Davis.
5. One audience member mentioned that she is confused about the BRT on Country Hills Drive. Will there be crossing at Country Hills Drive? Will there be a light? Work has barely started with traffic engineers. Design meetings and more input will be discussed soon.
6. Who owns the house on the corner of Country Hills Drive? Mr. Halverson mentioned that WSU owns the home. He also stated that WSU has tried to acquire the homes that would impact traffic and campus.
7. One audience member mentioned that College Drive is very narrow and in the winter there is barely enough room for a snow plow to get through.
8. One audience member mentioned that there is only one sidewalk in the neighborhood that goes on the west side of Taylor Avenue. There are many kids in the neighborhood who are forced to walk in the street. One of the homes is occupied by the tennis team and there has been a lot of issues. We need help from the University to get Ogden City to help.
9. One audience member mentioned that at one of these meetings years ago, there was a discussion about signal lights on the south end of the DEC. Is that going to happen? He also mentioned that students dart in and out of the car wash on 40th by Jake’s Over the Top. Is there anything that can be done? Mr. Daley mentioned that ????? For some reason I don’t have anything in my notes.
77/113 10. In regards to Student Housing, what housing options are you thinking about? Vice President Tarbox mentioned that we currently have 1000 beds on campus. The Master Plan increases that number to 2000. We are very interested in encouraging a developer to come in west of campus with a bridge to keep the students safe. This plan is a ways out. We haven’t gotten that public- private partnership right now.
11. Are there things that we can do to work together to help the situations we are dealing with? Is there a committee we can join? Talking is great, but let’s start taking action. Mr. Daley mentioned that we do not take these issues lightly. We work hard with what we can control, but there are some issues that Ogden City will need to deal with. We work with Ogden City to keep them in the loop of these issues as well.
12. Is there anything you can do about the Intersection by the Tennis Courts? Could you block it off? Is it private property? Mr. Daley mentioned that Taylor is an Ogden City Street. Left onto 40th is a UDOT road. The parameter of that road is a UDOT road. WSU polices it. UDOT owns the property.
Vice President Tarbox mentioned that every year at this meeting, issues come up that we are in control of and we address the problems. The sidewalks on Taylor - the bus route for the BRT. We do our best to respond and we are full partners in this conversation. We work with the City Councilmen as well, and we share information.
President Mortensen mentioned that Ogden City is updating their southeast area plan. There was a meeting in February at the Hurst Center. They will come back with updates and we will have another opportunity to provide input into that plan.
13. One audience member mentioned that there has been some good dialog here today. Why isn’t Ogden City here to address these issues? Can some type of a group be put together? He is concerned that things are not happening and Ogden City could be part of the solution. Ogden City is invited to this meeting. We will check into why they are not represented at the meeting.
14. One audience member asked if the BRT will be staging in the DEC Parking lot. Mr. Daley said yes.
15. One audience member mentioned that they are concerned that 36th and Birch are very dangerous. There is no sidewalk on Birch, not even a path to go over into the parking lot. We need to look at access. And there are a lot of students parking on Birch. Something needs to be done about the north end access.
16. What is going on south of University Village? Mr. Doug Hall mentioned that it is the new state fueling station. There is a fueling station by the Campus Service Building but the new fueling station will be a good location for fire trucks and will accommodate the community and WSU campus.
17. What kind of train is going through there? Mr. Daley answered buses. Electric buses are what we are pushing for. We are still in the process of planning, but it will be a bus, not a train.
78/113 18. What was the thought behind having the BRT? Why go across the road to the hospital? Vice President Tarbox mentioned that approximately 15 years, 3 different studies and input went into this route and that is very difficult to get consensus-vital to penetrate the interior of the campus and have a stop that serves the university if we expect students to utilize this. People supported it being on campus. 42nd and Harrison, and Country Hills are the worst in the state as far as traffic is concerned. Every rider is weighted equally in the federal analysis, that is why it comes back by Harrison to the hospital.
Mr. Chad Downs mentioned that UTA took several representatives from WSU down to the Provo Orem UVU campus on their UVX. Their situation and numbers are different, but they saw a significant impact on campus. We are hopeful that there will be a reduction on campus parking needs here. The University of Utah has seen 33% regular day trips to campus by transit instead of individual cars. It will benefit us and the neighborhoods that surround. And students get free UTA bus passes, which is a huge motivator. The BRT is scheduled to be done by August 2022 A lot of things need to happen before then.
19. Who is in charge of mapping on the WSU Website? President Mortensen mentioned that he would check it out. It is most likely Marketing/Communications and Parking.
20. There is a problem on the corner of Taylor and 40th across from the tennis courts. Students park on the curb and crush sprinkler heads. Do they get tickets for that? Mr. Daley will talk to the parking enforcement.
21. Is anyone patrolling the DEC Parking lot? There are a lot of kids over there doing donuts. Is there anything that can be done about that? Christmas Eve there were 20 big trucks doing snow donuts. We called the police and they dispatched an officer out but by the time the officer arrived, they were gone. Can a gate be put up so they can’t go in there? Also, they do donuts in the daylight too. It looks like there is one camera over there. Do they need more? Can they pick up license plates? Is anyone dedicated to watch the parking lot?
Mr. Daley mentioned that University Police can be reached during the daytime at ext. 6460 and during the evening hours, if you call, it is transferred to Weber Dispatch. Mr. Daley encouraged the audience to report something if they are concerned.
President Mortensen thanked the audience for coming. The meeting adjourned at 4:30 p.m.
79/113 WEBER STATE UNIVERSITY
MONTHLY INVESTMENT REPORTS April, May, June, and July 2019
Regent guidelines regarding institutional investing require each USHE institution to submit summarized Investment Reports to Trustees on a monthly basis. This is in addition to the Quarterly Investment Reports that are currently being brought to Trustees. Attached is the WSU Monthly Investment Report covering activity for the months of April, May, June, and July 2019. Approval of these reports is sought from the Business Committee.
Working Together To Create A Quality Environment Where Students Are Served MEMMNTHLYINVAPRILMAYJUNEJULY2019
80/113 81/113 82/113 83/113 84/113 85/113 86/113 87/113 88/113 89/113 90/113 91/113 92/113 93/113 94/113 95/113 96/113 97/113 98/113 99/113 100/113 101/113 102/113 103/113 104/113 WEBER STATE UNIVERSITY
SUSTAINABILITY AT WSU
Mr. Mark Halverson, Associate Vice President for Facilities and Campus Planning, will be updating the trustees on Sustainability at WSU.
MEMSUSTAINABILITYATWSU
105/113 WEBER STATE UNIVERSITY
SPECIAL TOPICS FOR COMMITTEE FOR FY20
In a survey conducted with Trustees in August 2019, members were asked what special topics they would like discussed at the Trustees meetings during FY19-20. Some of these topics will be discussed in the Committee of the Whole, some in the Personnel and Academic Planning Committee, and some in the Business Committee.
Those topics tentatively slated for discussion in the Business Committee include: Sustainability, TIAA Changes, Risk Heat Maps/Old-vs-New, Legislative Planning, Strategic Enrollment Plan, Employability/Internships/Working on Campus, and Top 10 I.T. Risks. A discussion with the Business Committee regarding additional special topics will be lead by staff.
SPECIALTOPICSMEMO
Working Together To Create A Quality Environment Where Students Are Served
106/113 BUSINESS COMMITTEE OF THE WEBER STATE UNIVERSITY BOARD OF TRUSTEES
A meeting of the Business Committee of the Weber State University Board of Trustees was held at 8:30 a.m., May 9, 2019, in Tracy Hall, Room 312. Members present: Mr. Nolan Karras Mr. Marty Carpenter Ms. Kearston Cutrubus Ms. Danielle Croyle
Weber State University officials present: Dr. Brad Mortensen President Dr. Norm Tarbox Vice President for Administrative Services Dr. Brett Perozzi Vice President for Student Affairs Dr. Winn Stanger Director of Career Services Mr. Robert Ameling Asst. Director of Internships Mr. Rich Hill University Legal Counsel Mr. Steve Nabor Sr. Associate VP for Financial Services & CFO Ms. Amy Crosbie Sr. Associate Athletics Director/SWA Mr. Mark Halverson Assoc. VP for Facilities & Campus Planning Mrs. Anita Preece Secretary
Visitors: Excused: Mr. Scott Parson Press: None
BUSINESS COMMITTEE MEETING
Minutes 1. The minutes of the meeting held on March 19, 2019, were approved on a motion by Ms. Cutrubus, and a second by Ms. Croyle.
Quarterly Athletic Report 2. Ms. Amy Crosbie, Sr. Associate Athletics Director/SWA, presented the Quarterly Athletic Report. She reported on the following: - Ms. Crosbie reported that the Student-athlete combined Draftcumulative GPA was 3.32. All 16 programs are above a multi- year APR score of 930. Weber State won three Big Sky titles this year with football (second straight), soccer, and softball (fourth straight). - The 2019 football season will begin on August 31, 2019 at San Diego State. Wildcat freshman running back Josh Davis was named Male Collegiate Athlete of the Year as part of the Governor’s State of Sport Award. He also won the Jerry Rice Award as the National Freshman of the Year. - Ms. Crosbie mentioned that WSU will have six Division 1 home games for the first time in school history with the home opener set for September 7, 2019 against Cal Poly. In addition, construction is moving forward on the new building on the north end of Stewart Stadium, which is scheduled to open in August. - Ms. Crosbie reported that the WSU cheer team won its third- straight national title and mascot Waldo won his second-straight national title at the NCA Championships in April. It’s the fifth title in the last eight years for the cheer team. It’s also the third title in five years for Waldo as the National Mascot of the Year. - The Men’s basketball team finished with an 18-15 record. The
107/113 Minutes, May 9, 2019 Business Committee WSU Board of Trustees Wildcats advanced to the semi-final of the Big Sky Tournament in Boise. Jerrick Harding earned first team All-District and All- Big Sky honors for the second-straight year. - The WSU softball team won their fourth-straight Big Sky title, finishing the 14-2 in Big Sky Play which is the highest winning percentage in program history. WSU also swept the University of Utah in two games this season. Mary Kay Amicone was named Big Sky Conference Coach of the Year and Takesha Saltern was named Big Sky Conference Player of the Year. - The WSU women’s tennis team finished 8-2 in Big Sky play, finishing in a tie for second in conference standings. The Wildcats advanced to the Big Sky Tournament as the No. 3 seed. - The Big Sky Outdoor Track and Field Championships began yesterday and run through May 11th in Missoula. Earlier this season, WSU senior Tawnie Moore broke a new Big Sky Conference record in the 100 meter hurdles with a time of 13.25 seconds. - Ms. Crosbie mentioned that the athletic department recently held its annual Waldo Awards, honoring great successes of our student-athletes during the past year. Football freshman Josh Davis was named the Male Athlete of the Year, while softball’s Ashlyn Visser was named the Female Athlete of the Year.
Base Budget FY20 3. Vice President Tarbox presented the Base Budget FY20. He reviewed the FY20 Budget Guiding Principles with the business committee. He reported that among the actions of the 2019 Legislature was a $6.4 million tax fund increase for WSU. Also reflected in the budget figures are a tuition increase of 2%. He also distributed a list of reallocations and one-time allocations to the committee. Motion Draft4. On a motion by Ms. Cutrubus, and a second by Ms. Croyle, the FY20 Base Budget was approved.
FY20 Capital 5. Vice President Tarbox presented the Capital Improvements Funding Improvements Report. He reported that the State Building Board approved the allocation of $138 million in Capital Improvements Funding to benefit state institutions and agencies with facility improvement needs. Of this amount, the USHE will receive $78 million. This represents 56% of the total allocated. WSU’s share of this funding is $5.8 million.
Vice President Tarbox reviewed the list of projects for FY20.
Overview of Career 6. Dr. Winn Stanger, Director of Career Services, introduced Mr. Robert Services Ameling, Director of Internships. Mr. Ameling presented an overview of Internships. He mentioned that there are three areas of Internships: - Traditional Internships - Self-Developed Internships - On/Off Campus Project-based Internships Mr. Ameling explained that there are R.E.A.L. Projects for those students who cannot do a traditional internship.
108/113 Minutes, May 9, 2019 Business Committee WSU Board of Trustees Mr. Ameling also reported that WSU hosted a Spring 2019 Internship Conference where the goal was to discuss internships and how they are coordinated in the different colleges; to share best practices and learn from each other. There were approximately 40 individuals in attendance.
Mr. Ameling also distributed a graduation survey handout.
Quarterly Construction 7. Mr. Mark Halverson, Assoc. VP for Facilities & Campus Planning, Report presented the Quarterly Construction Report. He reported on the following: - Mr. Halverson mentioned that Lindquist Hall is complete and the facility is occupied and operational. The final landscape and parking lot work is being done now and will be complete in early June. - Stewart Stadium North Endzone Project - Mr. Halverson mentioned that the stadium north endzone project will be complete by the first home football game. There will be a ribbon-cutting that day as well. - Computer and Automotive Engineering Building at Davis Campus - Mr. Halverson mentioned that R&O Construction has begun working on the roadway to SR 193 and will break ground on May 22, 2019. He anticipates the project to be complete May 2020. - Noorda Engineering & Applied Science Facility - Mr. Halverson reported that WSU received funding for design and construction from the legislature. Construction will likely begin May or June 2020. - Outdoor Recreation Building - Mr. Halverson mentioned that the project is out for bid. This building will have a 50 foot climbing wall, with a beautiful view of the mountains. It will Draftalso serve as a Welcome Center for new students on Campus. - W10 Solar Covered Parking - This parking structure will be located east of the Public Safety Building. This project is currently out for bid. The project will be complete prior to the start of classes this fall. - Demolition of Science Lab Building - Mr. Halverson reported that the abatement of the building is nearly complete. Demolition of the facility will begin in June. The contractor for the project is CTI Construction. - Lind Lecture Infrastructure - Mr. Halverson mentioned that the infrastructure will need to be rebuilt. Construction is planned for January 2020. The project is currently in design by WHW Engineering.
Consent Calendar Items 8. On a motion by Ms. Cutrubus, and a second by Mr. Carpenter, the following consent calendar items were approved: - Retirement Committee Updates - Financial Reports (Feb./March 2019) - Monthly Investment Reports (Feb./March 2019)
Adjournment 9. The meeting adjourned at 9:25 a.m.
109/113 WEBER STATE UNIVERSITY
AUDIT COMMITTEE REPORT
Attached is a copy of the minutes from the May 9, 2019 Board of Trustees Audit Committee Meeting.
Working Together To Create A Quality Environment Where Students Are Served MEMAUDCOMMAY2019
110/113 Report (Draft) Weber State University Board of Trustees Audit Committee May 9, 2019
Members: Excused Mr. Nolan Karras, Chair Ms. Julie Park Mr. Don Salazar Mr. Scott Parson Mr. Steve Avis
Weber State University Representatives: Dr. Brad Mortensen, President Dr Madonne Miner, Provost Dr. Norm Tarbox, Vice President for Administrative Affairs Dr. Brett Perozzi, Vice President for Student Affairs Mr. Steve Nabor, Senior Associate VP for Financial Services Mr. Bryce Barker, Director of Internal Audit Mr. Rich Hill, WSU General Council Ms. Stephanie Jaramillo, Assistant Director of Internal Audit
111/113
Report — WSU Board of Trustees Audit Committee May 9, 2019
Welcome 1. Chair Nolan Karras welcomed those present.
Minutes 2. Upon a motion from Don Salazar, seconded by Steve Avis the committee approved the minutes for January 10, 2019.
Internal Controls 3. Steve Nabor provided a summary on internal controls at Weber. Nolan Karras recommended we have further discussions on internal controls in the future. In addition, he requested an annual update from the Risk Management Office on the university’s Enterprise Risk Management (ERM) program.
P-Card 4. Bryce Barker provided a summary of repeat findings Reconciliation for p-card reconciliations. It was noted 40% of Summary cardholders were not reconciling within 30 days in FY13 and that number has decreased to 20% in FY18. He also provided a summary of departments that were identified as having issues reconciling in a timely manner. Madonne Miner provided input on what Academic Affairs has done to address the issue.
Audit Schedule: FY20 5. Bryce Barker, presented the proposed audit schedule for FY20.
ACTION Upon a motion from Steve Avis seconded by Don Salazar, the committee approved the proposed audit schedule.
Follow-Up Audits 6. Barker recommended the Shepherd Union – Administration / Operations / Finance and Legislative Audit on Inventory & Security Controls be closed.
ACTION Upon a motion by Steve Avis, seconded by Don Salazar, the committee approved the recommendations as noted.
Scheduled Audits Barker recommended the following audits be closed: • University Police • Provost Office • Office of the President
ACTION Upon a motion by Don Salazar, seconded by Steve Avis, the committee approved the recommendations as noted.
Barker112/113 reported on the following scheduled audits
Report — WSU Board of Trustees Audit Committee May 9, 2019
and recommended they be left open for a follow-up review: • Telitha E. Lindquist College of Arts & Humanities • Human Resources • Development
ACTION Upon a motion by Don Salazar, seconded by Steve Avis, the committee approved the recommendations as noted.
EthicPoint 7. Bryce Barker reported on the EthicsPoint complaints received since the last audit committee meeting. It was noted all complaints received were reviewed and addressed by the appropriate university personnel. Mr. Barker also reviewed the process followed when EthicsPoint’s are received. In addition, Mr. Barker advised the university has discontinued services with EthicsPoint and has contracted with Red Flag Reporting for their anonymous hotline.
Legal Briefing 8. Richard Hill, General Counsel, provided updates on university legal matters.
Other 9. Julie Park has submitted her resignation to the audit committee. The audit committee will bring recommendations for a replacement to the next meeting in September 2019.
Meeting Adjourned 10. With no further business the meeting adjourned.
113/113