AGENDA WEBER STATE UNIVERSITY BOARD OF TRUSTEES Sept. 4, 2019 - 9:30 a.m. WSU Davis Campus 2750 University Park Blvd., Layton, UT 84041 Building D-3, Room 201 I. Welcome II. Full Board Agenda Items a. Action Items i. Installation of New Trustee, Amanda Covington ii. Approval of Aug. 6, 2019 Meeting Minutes iii. Conflict of Interest Committee – Ms. Stephanie Hollist, Deputy General Counsel 1. Charter 2. PPM-3-36a b. Information Items i. Wildcat Scholars Program 1. Dr. Eric Amsel, Associate Provost and Professor of Psychology 2. Ms. Amy Huntington, College Access and First Year Transition Coordinator ii. Faculty Presentation – College of Arts and Humanities 1. Ms. Jessica Greenberg, Associate Professor of Theatre iii. WSUSA President Report – Mr. Bret Alexander iv. Written Reports – President, Alumni Association and SAC reports v. Events Calendar – Sept. 2019 III. Personnel and Academic Policy Committee a. Action Items i. Early Retirement Requests ii. Emeritus Faculty Recommendation 1. Eva Szalay, Professor Emerita of German iii. PPM Changes – PPM 3-38b Staff Advisory Committee b. Consent Calendar i. Personnel Reports June, July and August, 2019 c. Information Items i. Committee Charter ii. Committee Assignments iii. Potential Agenda Format Example iv. May 9, 2019 Committee Meeting Minutes 1/113 IV. Business Committee a. Action Items i. Quarterly Construction Report ii. Quarterly Athletic Report b. Consent Calendar Items i. Financial Reports (June, July) ii. Quarterly Investment Report iii. Campus Community Update Meeting iv. Monthly Investment Reports (April, May, June, July) c. Information Items i. Sustainability at WSU ii. Special Topics for Trustees Meetings FY20 iii. May 9, 2019 Committee Meeting Minutes iv. May 9, 2019 Audit Committee Meeting Minutes V. Closed Meeting Session a. Discussion on Character and Competence Regarding Potential Honorary Degree Recipients and Commencement Speaker – President Brad Mortensen (A Closed Meeting may be held to discuss any one of the matters allowed by Utah Code § 52-4-205, including: (1) discussion of the character, professional competence, or physical or mental health of an individual; (2) strategy sessions to discuss pending or reasonably imminent litigation; (3) strategy sessions to discuss the purchase, exchange, lease, or sale of real property, including water rights or shares; (4) discussion regarding deployment of security personnel, devices, or systems; or (5) investigative proceedings regarding allegations of criminal misconduct.) VI. Other VII. Adjourn 2/113 Minutes Weber State University Board of Trustees Aug. 6, 2019 – 12:00 noon Weber State Downtown Campus 2314 Washington Blvd, Ogden, UT 84403 Trustee Members: Excused: Mr. Nolan Karras (Chair) Mr. Don Salazar Ms. Kearston Cutrubus (Vice Chair) Ms. Amanda Covington Mr. Bret Alexander Mr. Marty Carpenter Mr. Clint Costley Ms. Louenda Downs Ms. Karen Fairbanks Mr. Don Salazar Weber State University Representatives: Dr. Brad Mortensen, President Dr. Norm Tarbox, Vice President for Administrative Affairs Dr. Madonne Miner, Provost Dr. Brett Perozzi, Vice President for Student Affairs Dr. Bret Ellis, Vice President for Information Technology Ms. Adrienne Andrews, Assistant Vice President of Diversity & Chief Diversity Officer Mr. Steven Richardson, Director of Sterategic Initiatives Mr. Rich Hill, General Counsel Mr. Morris Haggerty, Assistant Attorney General Ms. Stephanie Hollist, Deputy General Counsel Ms. Amy Huntington, Chair, Staff Advisory Committee Mr. John Kowalewski, Executive Director, Marketing and Communications Chief Dane LeBlanc, Campus Police Mr. Mark Halverson, Associate Vice President for Facilities and Campus Planning Mr. Abel Mkina, Director, Risk Management and Special Projects Dr. Brenda Kowalewski, Associate Provost and Professor of Sociology 3/113 Dr. Eric Amsel, Associate Provost and Professor of Psychology Dr. Gail Niklason, Exec. Director, Office of Institutional Effectiveness Ms. Sherri Cox, Secretary to the Board Press: No members of the press were present 4/113 Board of Trustees I. The Board of Trustees held a new trustee orientation and Orientation retreat which started at 9:00am. Introductions were made by all present. A presentation on the Utah Higher Education Structure was given by President Brad Mortensen, along with presentations on media interaction by Mr. John Kowalewski, review of the campus master plan, by Mr. Mark Halverson, campus safety by Chief Dane LeBlanc, and risk management by Abel Mkina. II. The Board of Trustees meeting of the whole convened at 12:00 noon following the morning’s presentations and lunch. Welcome III. Chair, Mr. Nolan Karras, welcomed those in attendance. Installation of IV. Newly appointed trustees, Ms. Louenda Downs and Mr. New Trustees Clint Costley, took the official oath of office administered by Board of Trustees Secretary, Ms. Sherri Cox. Report of Officer V. Trustee Bret Alexander, gave an overview of the meeting Nomination held by the Nomination Committee on June 5, 2019. The Committee and committee met to discuss proposals and recommendations Election of 2019- for new Board of Trustee Chair, Vice Chair and committee 2021 Board and college liaison assignments. Mr. Don Salazar, Provost Officers Madonne Miner, Mr. Bret Alexander and President Brad Mortensen participated on the committee. ACTION Mr. Nolan Karras opened the floor for additional nominations. Hearing none, and after brief discussion regarding motion procedure, on a motion to approve Mr. Nolan Karras as Chair of the Board of Trustees, made by Ms. Louenda Downs, with a second by Mr. Marty Carpenter, the Board of Trustees unanimously approved the motion. ACTION On a motion to approve Ms. Kearston Cutrubus as Vice Chair of the Board of Trustees, made by Mr. Marty Carpenter, with a second by Ms. Karen Fairbanks, the Board of Trustees unanimously approved the motion. ACTION On a motion to approve proposed committee and college liaison assignments, made by Ms. Karla Bergeson, with a second by Mr. Bret Alexander, the Board of Trustees unanimously approved the motion. Request for A request was made by Ms. Karla Bergeson to make a technical Correction (Karla correction to the title on the Charter for Personnel and Academic Bergeson) Planning Committee to “Charter for Personnel and Academic Policy Committee.” 5/113 Approval of Upon a motion from Ms. Karen Fairbanks, with a second by Ms. Meeting Minutes Karla Bergeson, the Board of Trustees unanimously approved the (May 9, and May meeting minutes from May 9, 2019 and Executive Committee 28, 2019) meeting minutes from May 28, 2019. Open Meetings VI. Mr. Morris Haggerty, Assistant Attorney General, gave a Rules and presentation on conducting open meetings, including posting Training (Morris public notice and an agenda. Additional items included Haggerty) information on the rules and guidelines for holding closed sessions. Discussion of character and competence is the most often used reason for holding closed sessions. Must have a 2/3 vote by a quorum of the Board. A motion needs to be made to go back to the open meeting in order to vote on an action. Ethics Training Mr. Richard Hill, General Counsel, gave a presentation on (Richard Hill) fiduciary duties, duty of care, ethics training, making independent judgment on decisions that come before the Board, maintaining confidentiality, liability concerns and how to handle voting, as well as acting in good faith. Conflict of Ms. Stephanie Hollist, Deputy General Counsel, gave a Interest presentation to the Board of Trustees on conflicts of interest. (Stephanie Instruction was given on gifts, use of position, recusing Hollist) oneself when there is a conflict of interest, and procedures with donations. A disclosure form requiring trustees’ signatures was distributed. Nasdaq VII. A Nasdaq Boardvantage program overview and training was Boardvantage given by Ms. Sherri Cox, Secretary to the Board of Trustees. Overview, Training included how to use the new program listing Meeting Schedule meeting information and agendas. The 2019-20 Trustee and Event meeting schedule and event calendar was introduced. Calendar and President Mortensen asked about locations for Board of Parking Passes Trustees meetings and if they would like to move around to (Sherri Cox) different venues on campus, depending on the items for the meeting. Trustees favored moving around. Campus parking passes for the trustees were distributed. University VIII. Provost Madonne Miner introduced discussions on the Office Updates of Institutional Effectiveness by Dr. Gail Niklason & Dr. (Madonne Miner, Eric Amsel. A discussion on Badges and Student Portfolios Gail Niklason, was given by Dr. Brenda Kowalewski. She introduced what Eric Amsel & digital badges are, how they are used, and the value of them. Brenda Academic Planning, including Strategic Planning reports, Kowalewski) what is coming in the future, and encouragement for deans to 6/113 work with departments as they write their plans was discussed by Provost Miner. Speed Intros and IX. President Mortensen brought up a list of topics for future Selection of Board of Trustees meetings. During the discussion, other Topics for 2019- topics were added to the list by Vice Presidents and Trustees. 20 Board of A doodle poll was created listing the categories and Trustees Trustees voted on them electronically at the meeting. The top seven Meetings (Brad meeting topics were selected from the doodle poll for future Mortensen) Board of Trustees meetings. Strategic X. President Mortensen then gave a presentation