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State Urban Development Agency Indravati Bhavan, Nava RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State. RFP No./9/SUDA/IA/2020/1328/3369 Request for Proposal Dated- 21/12/2020 “RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State.” State Urban Development Agency Indravati Bhavan, Nava Raipur Atal Nagar, Chhattisgarh Page 1 of 127 RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State. TABLE OF CONTENTS Disclaimer .............................................................................................................................................................................6 Quick Information Data Sheet ......................................................................................................................................8 Section 2: Background and details of project ...................................................................................................... 10 Section 3: Schedule of RFP and instructions to bidder ................................................................................... 11 Section 4: Process of Bidding ..................................................................................................................................... 32 Section 5 General Terms of Condition ................................................................................................................... 39 Section 6 - Special Terms and condition ............................................................................................................... 62 Section 7: Terms of Reference and Scope of work ............................................................................................ 65 List of ULBs with Minimum Staff Deployment ................................................................................................... 81 ANNEXURE 1 (Technical BID) ................................................................................................................................... 87 RFP Form1: Letter of Proposal ................................................................................................................................. 88 List of Eligibility Document ........................................................................................................................................ 91 RFP Form 2: Summary of Information................................................................................................................... 92 RFP Form 3: Abstract of Eligible Assignments of the Bidder# .................................................................... 95 RFP Form 4: Financial Capability ............................................................................................................................. 96 RFP Form 5 : Letter of authority to seek references ........................................................................................ 98 RFP Form 6: STATEMENT OF LEGAL CAPACITY ............................................................................................. 99 RFP Form 7: FORMAT FOR ANTI-COLLUSION CERTIFICATE ................................................................... 100 RFP Form 8: FORMAT FOR PROJECT UNDERTAKING ................................................................................. 101 RFP Form 9: FORMAT FOR AFFIDAVIT .............................................................................................................. 102 RFP Form 10 : FORM OF BANKERS CERTIFICATE ......................................................................................... 103 RFP Form–11- SAMPLE POWER OF ATTORNEY ............................................................................................. 104 RFP Form 12: INFORMATION ON LITIGATION .............................................................................................. 106 RFP Form 13: Deleted. ................................................................................................................................................ 107 RFP Form 14: Project Plan ........................................................................................................................................ 108 RFP Form 15: Particulars of Key Personnel ...................................................................................................... 109 RFP Form 16: Proposed Approach, Methodology and Work Plan ........................................................... 110 RFP Form 17: Abstract of Eligible Assignments of Personnel@ ............................................................... 111 RFP Form 18: Eligible Assignments of Bidder .................................................................................................. 112 RFP Form 19: Eligible Assignments of Personnel ........................................................................................... 113 RFP Form 20: Curriculum Vitae (CV) Of Key Personnel .............................................................................. 114 TECH 1: Format for Bank Guarantee for Earnest Money Deposit ............................................................ 117 TECH 2: Format for Performance Bank Guarantee ........................................................................................ 118 Page 2 of 127 RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State. TECH 3: Declaration of Non-Blacklisting ............................................................................................................ 120 SAMPLE FORM FOR LETTER OF APPOINTMENT/AWARD ........................................................................ 121 ANNEXURE 2 (Financial BID) .................................................................................................................................. 123 Form-1: Financial covering letter .......................................................................................................................... 124 Page 3 of 127 RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State. Abbreviation BDD : Bid Due Date CA : Chartered Accountant CEO : Chief Executive Officer DPR : Detailed Project Report PMC : Project Management Consultant EMD : Earnest Money Deposit GoCG : Government of Chhattisgarh JV : Joint Venture LOA : Letter of Award RFP : Request for Proposal SUDA : State Urban Development Agency TA : Transaction Advisor TEFR : Techno Economic Feasibility Report ToR : Terms of Reference ULB : Urban Local Body VfM : Value for Money Page 4 of 127 RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State. STATE URBAN DEVELOPMENT AGENCY 4TH Floor, D Block, Indravati Bhavan (HOD Building), Nava Raipur Atal Nagar, Chhattisgarh, 492002 Phone 0771-2222402,04 Fax 0771/2222409 Email: [email protected] RFP NOTICE 09/SUDA/IA/2020/1328/3369 NAVA RAIPUR ATAL NAGAR, DATED 21 /12/2020 RFP for “RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State.”. State Urban Development Agency (SUDA) is the Mission Directorate for implementation of all Centrally Sponsored Schemes of Urban Development in the State. Through this notice SUDA invites bid for “RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State.”. Name of work EMD RFP Document Fee RFP for “RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory INR 5,00,000/- INR 10,000/- compliance and Management reporting in all 165 ULBs of Chhattisgarh State.”. 1. RFP documents can be seen on the website http://uad.cg.gov.in and downloaded from the said portal. 2. The RFP can be postponed or cancelled at any time due to administrative reasons and no claim shall be entertained on this account. 3. Modifications/Amendments/Corrigendum, if any shall not be advertised in the newspaper but shall be published in the departmental website only. The undersigned reserves the right to change the terms and conditions, select/reject any application without assigning any reason thereof. 4. The eligible bidder may submit their bid with the RFP document along with EMD as detailed in RFP document. The Bid must be delivered through Registered post/Speed post only on address below to reach by 29/01/2021 by 3:00 PM. No personal deliver will be entertained. -SD/- (ALARMELMANGAI D. IAS) Chief Executive Officer State Urban Development Agency, Chhattisgarh, Nava Raipur Atal Nagar Page 5 of 127 RFP for Engagement of Consultant for conducting Internal/ Pre-audit, Statutory compliance and Management reporting in all 165 ULBs of Chhattisgarh State. Disclaimer The information contained in this Request for Proposal document (“RFP”) or subsequently provided to Bidder, whether verbally or in documentary or any other form by or on behalf of the SUDA or any of its employees or advisers, is provided to Bidder on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement or
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