HANDLING & TRANSPORTATION CONTRACT OF F E R T I L I S E R S TENDER DOCUMENT (FOR BARNALA RAKE POINT) Last date of submission of Tender: 20.09.2011 upto 2.30 p.m. at ZO, Chandigarh Date of Opening of Tender: 20.09.2011 at 3.00 p.m. at ZO, Chandigarh NATIONAL FERTILIZERS LIMITED ( A Government of India Undertaking ) Zonal Office SCO: 76-79, SECTOR: 17 D, CHANDIGARH FAX NO: 0172-2707384, PH NO: 0172-2703714 _________________________________________________ From M/s______________________ ____________________________ ____________________________ Price; Rs. 250/- NATIONAL FERTILIZERS LIMITED INSTRUCTIONS TO THE TENDERER National Fertilizers Limited is the second largest producer and marketer of nitrogenous fertilisers in the country. The five-urea production units of the company are located one each at Nangal and Bathinda in Punjab, Panipat in Haryana and two at Vijaipur in Madhya Pradesh. To make the urea available to the farmers through a network of dealers, Co-operatives, Agro industries Corporation etc., Urea is dispatched through rakes from the production units up- to rake points in different states. At these rake-points, services of handling and transport contractors are required to clear the rakes and to further transport the material to the sale / storage points. Parties who are pre-qualified through a separate process are to submit this tender and thereafter the contracts are finalized. Parties should go through the contents of this tender document carefully and submit it along with all the required documents / information. The cost of the Tender document is Rs. 250/- (Rupees two hundred and fifty only). Tender document may be purchased from the Area Office / Zonal Office concerned by payment through Demand Draft drawn in favour of National Fertilizers Limited and payable at the place of location of Area / Zonal Office. The tender document may also be downloaded from the website of the company, www.nationalfertilizers.com using user ID and password allotted to you, being the pre-qualified party. If the downloaded tender document is used then the cost of the document i.e., Rupees two hundred and fifty only is also to be included in the Demand Draft of Earnest Money Deposit. 1 JOB AND REQUIREMENT 1.0 The Contract involves Handling and Transportation of fertilisers from rake point / warehouses to various destinations in different slabs given elsewhere in this document. The work includes clearing, handling of fertilisers, bagged in normally 50 Kg. bags and in rare cases bagged in smaller quantities. The fertilisers will be dispatched from our factories or ports to railhead in rakes. Each full rake will contain approximately 2200- 2500 Mts. quantity. On certain occasions half rakes containing about 1100-1250 Mts., may also be placed. This quantity will have to be handled at the rake point and transported to various destinations as per the dispatch instructions provided by Area / District In-charge. 2. TENDER FORM 2.0 The tender document contains two sets of The General Terms and Conditions i.e., Schedule – 1. One set duly signed by the tenderer or their authorized representative should be submitted. Tenderers may note that conditional offers shall not be entertained. 2.1 The general Terms and Conditions i.e., Schedule – 1, will be deemed to be the part of contract and agreement. 2.2 Persons or person signing The terms and conditions i.e., Schedule – 1, shall indicate his authority while signing the tender i.e. as a sole proprietor or partner of a firm or as a Secretary/Manager/Director etc. of a Private/ Public Company or President/ Secretary/Member of a Truck Operator Union. 2.3 Rates should be quoted in Rupees Per M.T. Per Km. basis against each slab. 2.4 Rates should be quoted exclusive of Warai Charge 2.5 Composite Wagon handling charges should be quoted which shall include un-loading from the wagons, stacking on the platform, De-stacking and loading in the trucks. However these composite charges of wagon handling shall be quoted separately for Covered and Open wagons. 2.6 To establish the status of the tenderers, as L1, L2, L3, …………, contract value shall be worked out as per the rates tendered by the tenderers. Following assumptions shall be made while working out the financial implications; i) CST shall be prepared based on destination wise quantities as per the given Movement Plan. ii) For rake handling, rate tendered for closed wagons shall be taken into consideration. Open rakes are received on very rare occasions and rates for handling open rakes are taken for such instances. 3. SUBMISSION OF DOCUMENTS. 3.0 The parties should submit their tenders in two separate sealed envelopes marked I and II. These envelopes are to be put up in an outer main envelope. Envelops I and II should contain the following;- 3.1 Envelope - 1 will contain the following: (Envelope should be super scribed as Envelope–1 ) 1. Demand Draft of Rs. 25000/- (Rupees twenty five thousand only), drawn in favour of National Fertilizers limited, payable at Chandigarh, towards Earnest Money Deposit. In case the tender form downloaded from the website has been used, the cost of tender document i.e., Rs. 250/- (Rupees two hundred and fifty should also be included in the EMD Demand Draft). 2. Income Tax Return / Assessment Order for the previous year, duly attested. 3. Name of the bank with which the tenderer has an account at present giving the Account number, Type of Account and certificate from the Bank indicating the financial soundness of the tenderer at the time of submitting their bid (original). 4. Any other documents, which the Tender issuing Authority might have sought in the intimation letter to the tenderer. 3.2 Envelope-II will contain the following:- 1. Instructions to the tenderers and Schedule –I i.e., General terms and conditions duly stamped and signed on each page. 2. Price Bid as per Schedule II available in the tender document. There are two formats of Schedule II, one for Rates for handling of material at railhead / godown and second for Rates for transportation of material from railhead / Godown. Both these Schedule II formats are to be filled appropriately in figures as well as in words and in case of any cutting, on the correction tenderer has to put the signatures. Formats are also required to be stamped and signed at the appropriate space provided for the purpose. 3.3 Envelope-I and II along with the application addressed to the Zonal Manager as per the format available in the tender document should be put in one outer Envelop. The outer main envelope should be super scribed “ Tender for Handling and transportation”. Rake station and date of opening of tender should also be clearly mentioned. (i) The committee will open Envelope-I on scheduled date of opening, in the presence of tenderers who wish to be present. (ii) The committee will scrutinize documents submitted in Envelope-I. If the EMD is not submitted in envelope 1, then envelope II, of the party shall not be opened. The committee will ensure that all other documents required have been submitted by the party, prior to opening of envelope II. 4.0 i) Tender should be submitted in a sealed cover to Zonal Manager, National Fertilizers Limited, on or before the due date and should be put in the tender Box placed in the Zonal Office, Chandigarh. ii) Last date for submission of tender is 20.09.2011 closing time 2.30 P.M. iii) Tender will be opened on 20.09.2011, at 3.00 P.M, in the presence of tenderers who wish to be present. iv) The Company reserves the right to accept or reject any or all tenders in full or in part, without assigning any reason and also reserves the right to negotiate the rate with any /or all tenderers. v) If the tender committee forms the opinion on the basis of available information that the contractor is having implicit or explicit relations with the NFL dealer or company employee, in that case the committee will reserve the right to reject the tender offered for transportation and handling contract. vi) The tentative slab wise movement of fertilizers from the rake point / warehouse is indicated in the appropriate clause of Schedule I. Application to be submitted by the Pre-qualified tenderer and to be placed in the outer main envelope. To The Zonal Manager, National Fertilizers Limited, ____________________ ____________________ Sir, Sub: Tender for appointment as Contractor for Handling and Transportation at rake point ________________ / warehouse /godown _________________ . I / We have visited the site of work and satisfied myself / ourselves regarding local conditions. I / We have carefully studied the instructions to the tenderer and general terms and conditions i.e. Schedule No.1. I / we hereby submit the following documents for consideration to appoint me / us as Handling and Transport Contractor. 1. Name of the Party ( Sole proprietor / Partnership firm / any other, to be specified ) 2. Address 3. Telephone No. 4. Fax No. 5. Name of the Proprietor/Partner signing these documents. (if partnership firm, all partners are required to sign, in case of Company the duly authorized director/signatory) Envelope No. I 1. Demand Draft of Rs. 25000/- (Rupees twenty five thousand only), No.,________________________________________________, dated ____________________, drawn in favour of National Fertilizers limited, payable at ____________________________________, towards Earnest Money Deposit. (In case the tender form has been downloaded from the website of NFL, the cost of tender document i.e., Rs. 250/- (Rupees two hundred and fifty should also be included in the EMD Demand Draft and the total amount to be revised accordingly). 2. Income Tax Return / Assessment order for the previous year (attested).