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WPC Minutes and Supporting Documents 15Th

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WPC Minutes and Supporting Documents 15Th Parish Clerk: Rebecca Todd 5 St. George’s Terrace, Church Road, Waldringfield Felixstowe, Suffolk IP11 9ND E: [email protected] T: 01394 271551 www.waldringfield.onesuffolk.net/parishcouncil Parish Council 1726 Minutes of the Parish Council Meeting held on Tuesday, 15th January 2019 In attendance: Councillors Kay, Videlo, Matheson, Elliot, Reid, Archer and Lyon SCC Councillor O’Brien, SCDC Councillor Harvey and three members of the public Clerk: Rebecca Todd 1 APOLOGIES FOR ABSENCE OF PARISH COUNCILLORS – Cllr Gold (holiday) 2 DECLARATIONS OF INTEREST – Cllr Elliot (item 5, Deben View, non-pecuniary), Cllr Videlo (item 8, Waldringfield History Group, non-pecuniary) To RECEIVE delegated Declaration of Interest Dispensation decisions or APPROVE such dispensation requests as required. None (other than the two currently extant). Parish Issues – an opportunity for members of the public to bring matters to the attention of the Council and for parishioners to seek guidance from the Council – The new owners of 19 Village Way introduced themselves. Cllr Kay explained the role of the Parish Council to the couple, particularly when in receipt of planning applications. A member of the public asked for the latest status of the planning application for Eureka, in particular regarding the email communication between Planning and Highways after the closing date of the consultation period. Cllr Elliot confirmed she had contacted the Planning Officer regarding the issue. SCDC Cllr Harvey will look further into the matter. The gentleman also highlighted his concern about building work impacting the school. The same member of the public asked for an update on the apparent breaches of the planning consent at Merryfield. Cllr Kay confirmed that both himself and the Parish Clerk had emailed the planning department but, as yet, had received no response; SCDC Cllr Harvey will look further into the matter. To RECEIVE reports from: a) Suffolk County Councillor O’Brien gave the headline news from her report. There was some discussion with Cllr O’Brien about the reduction in SCC funding to the Citizens Advice Bureau and the negative impact such a reduction will have on the wider community. b) Suffolk Coastal District Councillor Harvey introduced her report. Regarding community speedwatch, of which Waldringfield is already a part: a new co-ordinator is required but Cllr Harvey is hopeful that a parishioner in Falkenham may be interested in training. She informed councillors that she spoke strongly against the allocation within the final draft Local Plan of land at Innocence Farm. The final draft Local Plan is now open to consultation from 14th January for six weeks; representations can only be made on the grounds of soundness and legal compliance. Cllr Harvey encouraged the Parish Council to attend a briefing on the Sizewell C plan. Cllr Harvey was asked to clarify the situation with the Eureka planning application – why was the Highways objection withdrawn, especially after the consultation ended? Cllr Harvey will speak to Liz Beaton. Cllr Videlo spoke about ‘Henley Road’, Newbourne, which was referred to on a roadworks notice from Suffolk Highways. She questioned whether Suffolk Highways records are correct, since it is known locally as The Street. Can the name be changed on the official records? c) Suffolk Police – no report this month. 3 It was RESOLVED TO ADOPT the minutes of the Parish Council meeting held on 11th December 2018 – proposed by Cllr Kay, seconded by Cllr Videlo and AGREED by all present at the meeting. ………………………………………….Chairman 12/02/2019 Page 1 of 23 Waldringfield Parish Council 1727 4 MATTERS for REPORT from minutes of previous meetings and to REVIEW ACTION POINTS th from the minutes of the Parish Council Meeting held on 11 December 2018. Nothing to report. 5 To CONSIDER Planning Applications for COMMENTS: DC/18/5165/FUL Deben View Mill Road – proposed demolition of existing two storey detached dwelling to be replaced by new two storey dwelling and detached garage including all new landscaping works. Cllr Elliot proposed and Cllr Videlo seconded recommending REFUSAL of this application. AGREED by all. DC/18/5108/FUL 19 Village Way – proposed alterations and extension. The Chair invited the applicants to speak about their application. After the subsequent discussion, Cllr Elliot proposed the REFUSAL of this application, seconded by Cllr Archer. Motion carried by three votes to two, with two abstentions. To MAKE ARRANGEMENTS to deal with applications received after publication of the agenda. None. DC/18/0684/FUL holiday accommodation. It was noted that additional reports had been added to the SCDC website but no amendments to the application had been made; Parish Council objections have already been submitted. To NOTE any application decisions received – see the attached schedule To RECEIVE any other planning information. Cllr Elliot gave a short presentation following her attendance at the Local Plan briefing session, highlighting some of the changes made since the September publication, for example, the increase in the number of houses. SCC told councillors at the briefing they had used more up-to-date housing-need projections (the government advice is unchanged). Housing numbers were 545 a year and now 582 a year. The Parish Council agreed it would need to spend time considering its response. Cllr Kay will forward the dates of the public briefings to Waldringfielders. Brightwell Lakes – no update to report at this time. 6 To CONSIDER and receive updates/reports on public rights of way, verges and road safety matters. SID – Cllrs Reid and Lyon gave an update from their meeting with a representative from Suffolk Highways, about the positioning of the Speed Indicator Device. Cllrs AGREED to accept the free improvements suggested from Highways (see notes). Cllrs also AGREED in principle to pay for a SID pole in Mill Road, subject to a quotation being received and accepted at the next meeting. Cllr Elliot asked the Clerk to confirm if SCC Highways have been instructed to go ahead with the other safety measures previously agreed and funded from SCC Cllr O’Brien’s budget. Cllrs Reid and Lyon will investigate possible SID models and costs, probably to include data recording and allow the advisory speed to be changed. Grit bin – it was agreed to proceed with the application for Mill Road; the Clerk will write to Mr & Mrs Catchpole, to ask for their written permission as landowners. Costs will need to be approved, once Highways agree the application. 7 To REVIEW and UPDATE, as appropriate, the policies of the Parish Council and the Parish Plan. This will be carried over to the next meeting. 8 CLERK AND RFO REPORT To RECEIVE applications and APPROVE payments for community grants, if any. Waldringfield History Group – it was AGREED to grant £84 to produce the WWI rolls of honour. Proposed by Cllr Reid, seconded by Cllr Kay. Six councillors voted in favour, with one abstention. To CONSIDER items of expenditure and sign cheques accordingly – see separate list Total payments – £535.46 To RECEIVE the Financial Reports and UNDERTAKE the independent Bank Reconciliation Balances held at Bank 31/12/18 £9,459.37 and Building Society as at 30/11/18 – £7,799.20. Adjusted balance £14,659.71 (as at 11/01/19) after non-presented cheques and receipts. ………………………………………….Chairman 12/02/2019 Page 2 of 23 Waldringfield Parish Council 1728 It was RESOLVED to accept the items of expenditure together with the Bank Reconciliation (scrutinised by Cllrs Kay and Archer). Proposed by Cllr Kay, seconded by Cllr Archer and all AGREED. 9 To CONSIDER any Correspondence received before the meeting – noted as attached. 10 PARISH MATTERS for the next Agenda – dates of 2019 meetings / Parish Council policies / Parish Plan / confirmation of road name: Henley Road or The Street / speed indicator device and Mill Road post costing / update on status of safety road markings on Ipswich Road / response to SCDC Local Plan / response to Sizewell C consultation / grit bin costing The Chairman closed the meeting at 9.50 pm REVIEW OF ACTION POINTS FROM THE MEETING Eureka planning application –SCDC Cllr Harvey to pursue the issues raised. Merryfield –SCDC Cllr Harvey to pursue the issues raised. Suffolk Coastal/East Suffolk Local Plan - Cllr Kay to forward dates of the public briefings to Waldringfielders. Ipswich Road speed improvements – Clerk to ascertain status of agreed road markings. Speed Indicator Device - Cllrs Reid and Lyon will investigate possible SID models and costs. Grit Bin in Mill Road – Clerk to contact Mr & Mrs Catchpole for their written permission. ONGOING MATTERS Ipswich Road speed improvements – Chair to check whether the planned extension to the hatching on Fishpond/School Road junction would be included when new road markings are painted nearby. Village AONB Sign – The Parish Council asked Cllr Reid to take the matter forward on suitable options (including an aesthetic location), using the opportunity with SCC to seek a reduction in the clutter of signs at the Newbourne Road crossroads. Cllr Reid to follow up. ………………………………………….Chairman 12/02/2019 Page 3 of 23 Waldringfield Parish Council ITEM 2 District Councillor’s Report January 2019 I would like to wish everyone a Happy Healthy New Year. On Thursday 3rd January the New Local Plan came before the Full Council at an extraordinary meeting. Although I had been on the working group of this plan since it’s inception I voted against it. This was because of the impact the proposed Innocence Farm development would have on our villages in Kirton Ward. The next stage will be a further consultation on soundness starting on 14th January for 6 weeks. The plan is expected to go before the Inspectors later this year. I also made the point that I do not think all the houses are needed. Basically, in my own opinion, the developers will stop building when houses stop selling.
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