Antarctica New Zealand STATEMENT OF INTENT

2010 – 2013

1373_Statementofintent10_output.indd 1 10/05/10 4:28 PM COVER IMAGE Scott Base and Crater Hill wind turbines Courtesy Rod Strachan

IMAGE ON OPPOSING PAGE Sea Ice sastrugi © Phil Emnet, Antarctica NZ Pictorial Collection: K068 09/10

ISSN 1176-7030

Printed on Sumo Matt. Sumo Matt is a environmentally responsible paper manufactured under the environmental management system ISO 14001 using Elemental Chlorine Free (ECF) pulp sourced from sustainable, well managed forests.

1373_Statementofintent10_output.indd 2 10/05/10 4:28 PM Antarctica and the Southern Ocean – valued, protected, understood

Antarctica New Zealand is the Crown Entity responsible for developing, managing and executing New Zealand Government activities in Antarctica and the Southern Ocean, in particular the Ross Dependency.

Antarctica New Zealand manages Scott Base, New Zealand’s Antarctic research station. It maintains New Zealand’s operational presence in the Ross Dependency for the benefi t of present and future generations of New Zealanders.

Key activities include supporting scientifi c research, conserving the intrinsic values of Antarctica and the Southern Ocean and raising public awareness of the international signifi cance of the continent.

All activities are conducted so as to minimise the risks to personnel as far as is reasonable.

Antarctica New Zealand was established in 1996 by the New Zealand Antarctic Institute Act and is based in Christchurch.

1373_Statementofintent10_output.indd Sec1:1 10/05/10 4:28 PM Contents

Part 1 Organisation 5

1 INTRODUCTION ...... 5

2 NATURE AND SCOPE OF FUNCTIONS ...... 6

Part 2 Medium-Term Strategies and Outcomes 2010 – 2013 8

3 OPERATING ENVIRONMENT ...... 8

4 STRATEGIC DIRECTION ...... 10

5 OUTCOMES 2010 – 2013 ...... 12

5.1 Outcome 1 – A continuous and effective New Zealand presence in the Ross Dependency is maintained...... 12

5.2 Outcome 2 – The Antarctic environment is effectively protected ...... 15

5.3 Outcome 3 – Enhanced high quality science that is relevant to New Zealand and the World ...... 18

5.4 Outcome 4 – Raising New Zealander’s awareness and knowledge about the importance of Antarctica to New Zealand and the world ...... 20

6 ORGANISATIONAL HEALTH AND CAPABILITY ...... 22

7 FINANCIAL MANAGEMENT ...... 23

8 CAPITAL ASSET MANAGEMENT ...... 24

Part 3 Financial Forecasts 2010 – 2013 26

9 FORECAST FINANCIAL STATEMENTS ...... 26

Part 4 Annual Performance Information 2010 – 2011 33

10 FORECAST SERVICE PERFORMANCE

FOR THE YEAR ENDING 30 JUNE 2011 ...... 33

STATEMENT OF INTENT 2010 – 2013 3

1373_Statementofintent10_output.indd Sec1:3 10/05/10 4:28 PM ORGANISATION PART 1 Introduction

■ 1 INTRODUCTION and small invertebrates. Understanding the distribution Antarctica New Zealand is required to develop, manage of these communities and how they function is critical to and execute New Zealand’s activities in Antarctica and preserving these important ecosystems. the Southern Ocean. This Statement of Intent sets out the Marine Life in the Southern Ocean activities by which we will achieve these goals over the Three key research programmes that are working on next three years. understanding the rich marine life in the Southern Ocean The New Zealand Government has continued to have been supported. Research into the distinctive marine communicate a strong message to public sector ecosystems that exist along the Victoria Land coast and the organisations on the need to increase value in their utilisation of existing Adélie penguin monitoring research operations while remaining under a fi rm funding cap. in fi sh stock monitoring programme are projects that will Our continued efforts to increase productivity, involving have a signifi cant impact on the way marine ecosystems directors, management and all staff members, will remain are managed in the Ross Sea. In addition, research into the a major focus for the year while we continue to enable micro-organisms that grow on the underside of the sea ice world-leading science and environmental initiatives. and their role in the marine ecosystem of Antarctica will provide insight into a fundamental element of Southern A recent Colmar Brunton survey has revealed New Ocean biology. Zealanders hold Antarctica, and New Zealand’s involvement there, in high esteem. Of all respondents, In conjunction with the newly-funded science programme, 70% indicated it was “quite” or “very” important for the Antarctica New Zealand is committed to reducing our New Zealand Government to be involved in Antarctica. impact on the environment and our dependence on non- Of this group 90% of the respondents indicated that renewable energy. Tangible steps towards this occurred “protecting the environment in Antarctica” is important this year with the completion of the Ross Island Wind and 87% indicated that “helping with science research in Energy project, in partnership with Meridian Energy Ltd. Antarctica” is important. Antarctica New Zealand remains The project is critical to reducing dependency on fossil committed to raising this already impressive awareness of fuels in Antarctica and is a signifi cant contribution to New Zealand’s role in Antarctica. the joint logistics pool with the United States Antarctic Program. Fuel consumption will be cut by approximately Throughout 2009, Antarctica New Zealand and the 463 000 litres of fuel every year across both programmes Foundation for Research, Science and Technology have on Ross Island. The project will also reduce greenhouse gas worked together to select and support the best science in emissions by approximately 1200 tonnes of CO annually. Antarctica over the next four years. Up to $30 million is 2 being spent on thirteen Antarctic science research projects On a smaller scale, the Energy Freeze Project, which is in the following areas: being developed in collaboration with the University of Canterbury is currently examining Scott Base energy Climate Change consumption. In addition an Energy Management Group Four key programmes will help us to understand more has been established to manage all energy initiatives about how climate change may affect Antarctica. These throughout the programme. This includes development programmes are looking at past climate history, sea ice of renewable fi eld energy technologies, better use of and work on the upper atmosphere. Our climate change information and energy-related research and development. research will contribute directly to reducing uncertainties These and other initiatives will enable the support of safe, around future behaviour of the vulnerable West Antarctic sustainable science and a strengthening of our position as Ice Sheet for the next Intergovernmental Panel on Climate an active partner in the Antarctic Treaty. Change Assessment Report. The Board of Antarctica New Zealand is pleased to present Life on Land in Antarctica its programme of activity for the 2010/2011 year. There are fi ve research programmes that will provide a better understanding about the terrestrial life in Antarctica. This work will provide critical information that we can use to better preserve Antarctica in a pristine state for future generations. Four of the research programmes are looking at the diversity of life on Antarctic ice-free areas. Previously Rob Fenwick CNZM Graham Fortune CNZM thought to be barren, these ice-free areas in Antarctica Board Chair Board Member have a signifi cant level of life including mosses and lichens 13 May 2010 13 May 2010

STATEMENT OF INTENT 2010 – 2013 5

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■ 2 ANTARCTICA NEW ZEALAND ■ 2.4 OUR ROLES AND RESPONSIBILITIES Antarctica New Zealand was established on 1 July 1996 Antarctica New Zealand’s principal functions are set out in by the New Zealand Antarctic Institute Act (NZAI Act), Sections 5 and 6 of the NZAI Act (1996): and is based in Christchurch. Antarctica New Zealand is the Crown Entity responsible for developing, managing ■ 2.5 NZAI ACT SECTION 5 – FUNCTIONS and executing New Zealand Government activities in • To develop, manage, and execute New Zealand Antarctica and the Southern Ocean, in particular the Ross activities in respect of Antarctica and the Southern Dependency. Ocean, in particular in the Ross Dependency; • To maintain and enhance the quality of New Zealand Antarctica New Zealand provides for New Zealand a Antarctic scientifi c research; permanent presence in Antarctica through the operation of • To co-operate with other institutions and Scott Base, New Zealand’s Antarctic research station. organisations both within and outside New Zealand Key activities of Antarctica New Zealand include facilitating having objectives similar to those of the Institute. scientifi c research, protecting the natural Antarctic environment and raising public awareness of the global ■ 2.6 NZAI ACT SECTION 6 – signifi cance of the continent, and surrounding Southern PERFORMANCE OF FUNCTIONS Ocean. In performing its functions, Antarctica New Zealand shall act in a manner that is consistent with: ■ 2.1 OUR VISION • The need to conserve the intrinsic values of Antarctica Antarctica and the Southern Ocean – valued, protected, and the Southern Ocean; and understood. • Active and responsible stewardship of the Ross Dependency for the benefi t of present and future ■ 2.2 OUR STATUTORY PURPOSE generations of New Zealanders; and To advance appreciation, conservation and knowledge of • New Zealand’s international obligations; and Antarctica and the Southern Ocean for the benefi t of New • The provisions of the Antarctica Act (1960) and the Zealand and the world community through leadership, Antarctica (Environmental Protection) Act (1994); and partnership, and involvement in high-quality Antarctic and • The risks to personnel being minimised as far as is Southern Ocean-related activities. reasonable. ■ 2.7 OUR ORGANISATIONAL STRUCTURE ■ 2.3 OUR VALUES Antarctica New Zealand has a Board of six directors, a core Our values are: staffi ng in Christchurch of 30, and a temporary staffi ng Safety in Antarctica of approximately 10 (winter staff) and 35 We have an uncompromising commitment to each (summer staff). other’s safety. Antarctica New Zealand consists of fi ve functional Sustainability groups: Science and Information, Environment, Corporate We incorporate principles of social, environmental and Services, Antarctic Support, and Antarctic Programme. The fi nancial sustainability into all that we do. management team comprises the Chief Executive, and the managers of each group. Learning Feedback is actively encouraged and we will learn from previous experiences to continuously improve our performance. Quality We strive to deliver ever-improving value to our stakeholders.

6 ANTARCTICA NEW ZEALAND

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■ 2.8 OUR BOARD ■ 2.11 OUR MINISTER The Minister of Foreign Affairs is the Minister responsible Mr Rob Fenwick CNZM Ms Jo Breese Chair for Antarctica New Zealand. We will advise the Minister of any: Mr Graham Fortune CNZM Ms Janice Molloy Chair Compliance Committee • Matters that may have implications for wider Government policy; Dr John Montgomery Mr Tenby Powell • Issues likely to attract political comment or that may require a Ministerial response; ■ 2.9 OUR MANAGEMENT TEAM • Information specifi cally requested in the Ministerial Mr Lou Sanson Mr Erik Barnes Letter of Expectations. Chief Executive Manager Antarctic Programme And we will inform the Minister in advance of any major Dr Ed Butler Dr Neil Gilbert strategic initiatives. Manager Science Manager Environment Antarctica New Zealand will consult the Ministry of Foreign and Information Affairs and Trade in the development, amendment or Mr Iain Miller Mr Peter Smith review of accountability documents. Manager Antarctic Support Manager Corporate Services Reports on our performance will be provided to the Minister within 30 days of the end of October, February and ■ 2.10 OUR GOVERNMENT PARTNERS June. The reports will include the performance achieved Ministry of Foreign Affairs and Trade against all the agreed measures, standards and costs for all New Zealand Defence Force outputs; an explanation of any signifi cant failure to reach Ministry of Research, Science and Technology any agreed performance specifi cations, and any proposed Foundation for Research, Science and Technology corrective actions. Ministry of Fisheries Department of Conservation We will also provide the Ministry of Foreign Affairs and Land Information New Zealand Trade with reasonable and timely access to information Crown Research Institutes so that monitoring of performance can be achieved to New Zealand Universities the satisfaction of the Minister in accordance with the Antarctica (Environmental Protection) Act 1994 and the Crown Entities Act 2004.

Board Antarctica New Zealand

Chief Executive

Manager Manager Manager Manager Manager Science & Information Environment Corporate Services Antarctic Support Antarctic Programme

STATEMENT OF INTENT 2010 – 2013 7

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■ 3 THE CONTEXT IN WHICH WE WORK • Antarctica is designated by the Protocol on New Zealand’s interests in Antarctica are founded in our Environmental Protection to the Antarctic Treaty as geography and our history. Our connections can be traced a natural reserve devoted to peace and science. This back to the expeditions of Scott and Shackleton over one provides opportunities for New Zealand scientists hundred years ago. New Zealand has maintained an active to carry out globally signifi cant research and form permanent presence in the Ross Dependency since 1956 scientifi c partnerships with a range of countries, and was a founding signatory of the Antarctic Treaty in including the United States, Australia, Italy, the United 1959. The New Zealand Government is actively committed Kingdom, Germany, Chile, and Malaysia. to the Antarctic Treaty System. • New Zealand’s proximity to Antarctica provides economic and political opportunities, especially for ■ 3.1 THE IMPORTANCE OF ANTARCTICA TO Christchurch as the gateway for the New Zealand, NEW ZEALAND United States and Italian Antarctic programmes, and Antarctica’s importance to New Zealand refl ects the fact the departure point for travel, cargo and some tour that: operators to the Ice. The Korean Antarctic programme • It is a vast continent and is our closest neighbour after is also considering Christchurch as gateway port for Australia. its planned new research base at Terra Nova Bay in the Ross Sea region. An economic impact study • Antarctica plays a critical role in global climate commissioned by the Canterbury Development processes. As a close neighbour we have a direct Corporation in 2007 estimates that Antarctic-related interest in any changes in the Antarctic environment activities make a direct contribution of $88 million to and how these might affect us. the Canterbury economy and in excess of $133 million • New Zealand is an original signatory to the 1959 to the New Zealand economy as a whole. Antarctic Treaty and has been involved in negotiations • The fi sh resources of the Ross Sea are managed under of all international instruments that constitute the the Convention on the Conservation of Antarctic Antarctic Treaty System. Maintaining the strength Marine Living Resources (CCAMLR) and are of and stability of the Antarctic Treaty System as the signifi cant international interest. New Zealand fi shing framework for peaceful, multilateral activity in in the Ross Sea provides approximately $20 million per Antarctica and the Southern Ocean, is critical to New annum to the New Zealand economy. Zealand. • Antarctica provides New Zealand a signifi cant • New Zealand maintains its right of sovereignty over opportunity to demonstrate a commitment the Ross Dependency. internationally to the conservation of the intrinsic • The Ross Dependency contains key historic sites of and wilderness values of Antarctica and the Southern global signifi cance, including the Historic Huts of Ocean through environmental leadership within the Scott, Shackleton and Borchgrevink. Antarctic Treaty System. • New Zealand has international sectoral responsibility Global interest in Antarctica will continue to evolve as the in the Ross Sea region of Antarctica for: co-ordinating continent becomes more accessible, and awareness of its search and rescue to the South Pole (air and role in whole-earth systems becomes more understood. maritime response); meteorological observations Similarly, there is likely to be increasing interest in the for the World Meteorological Organisation (WMO), resources of the Southern Ocean. However, operating and hydrographic survey under the auspices of the there will become more expensive as the price of fossil International Hydrological Organisation (IHO). fuels increase. Accordingly, New Zealand must keep the • Antarctic co-operation is a signifi cant element in our level and direction of activities under constant review if bilateral relationships with other Antarctic Treaty New Zealand is to continue to play an infl uential role in Consultative Parties. international Antarctic governance.

8 ANTARCTICA NEW ZEALAND

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■ 3.2 THE ANTARCTIC TREATY SYSTEM ■ 3.3 RISK MANAGEMENT The Antarctic Treaty System has provided a framework for Antarctica New Zealand operates in a high-risk natural stable and peaceful multi-lateral activity in Antarctica and environment. Remoteness and potentially extreme weather the Southern Ocean since it was signed in 1959. This is of conditions are inherent in all the work New Zealand critical interest to New Zealand, because of Antarctica’s does within the Ross Dependency. Risk management proximity to us. The Treaty was a carefully negotiated basis is the responsibility of all people working with us and for avoiding tension and confl ict arising from fundamental is integrated into all procedures, standards, work and disagreement over sovereignty in Antarctica among the business plans. It is not treated as a stand-alone process. states active there in the 1950s. The monthly operating review system, health safety and environment system, Antarctica New Zealand awareness New Zealand plays an infl uential role in the Treaty System, programme, Antarctic fi eld training, specifi c business beyond our relative size and expenditure. This is due to a reviews, and six-monthly compliance reviews are our number of factors, including: primary mechanisms to identify, mitigate and manage risk. • Our known strong support for the Treaty System, and the quality of New Zealand representation in Treaty- related forums. • Our geographic proximity and ‘gateway’ position. • Our historical links. • Our operational experience and high-quality science activities. • Our right of sovereignty in the Ross Dependency. • The fact that we do not pursue our interests from a narrow nationalistic perspective, but from one that values and recognises the interests of the wider international community in Antarctica.

STATEMENT OF INTENT 2010 – 2013 9

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■ 4 THE GOVERNMENT’S PRIORITIES ■ 4.1 STRATEGIC PRIORITIES The driving goal of the Government is to grow the New Taking into account the Government’s priorities above, Zealand economy in order to deliver greater prosperity, we have developed four key outcome areas to which security and opportunities to all New Zealanders. In Antarctica New Zealand will contribute over the medium particular it is seeking a more focussed, effi cient and term. They are: productive state sector that delivers services differently and 1. Maintaining a continuous and effective New Zealand more cost effectively. presence in the Ross Dependency. We will contribute to this priority by working smarter and 2. Protecting the Antarctic environment. more effectively, with less. We will plan to operate within 3. Facilitating and enhancing high quality science that is our existing budget baseline for the next 3-5 years. relevant to New Zealand and the world. The Government has also identifi ed a further six priorities 4. Raising New Zealanders’ awareness and knowledge of for the 2010/2011 year for Antarctica New Zealand: the importance of Antarctica to New Zealand and the • The safe and effective operation of Scott Base, world. together with the necessary logistical capability to All of these activities fall within our single strategic support New Zealand’s objectives, in order to provide purpose – to further New Zealand’s strategic infl uence in a New Zealand operational presence in the Ross Antarctica. Dependency. • Provision of expert advice to MFAT on Environmental Impact Assessments submitted under the Antarctica (Environmental Protection) Act 1994. • The contribution of technical and operational expertise to New Zealand representation at international meetings on Antarctica. • Maintaining and enhancing the quality of New Zealand Antarctic scientifi c research. • Contributing to public awareness within New Zealand of New Zealand science activities and achievements in Antarctica. • Closer collaboration with the United States Antarctic Program and where possible Australia and potential new partners such as Korea and Russia.

10 ANTARCTICA NEW ZEALAND

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Our Vision Antarctica and the Southern Ocean – valued, protected, understood.

Our Strategic Purpose To further New Zealand’s strategic infl uence in Antarctica.

Our goals for New Zealanders (OUTCOMES) A continuous and The Antarctic environment is Enhanced high quality New Zealanders have effective New Zealand protected effectively. science that is relevant to greater awareness presence in the New Zealand and the world. and knowledge of the Ross Dependency is importance of Antarctica to maintained. New Zealand and the world. The difference we make (IMPACTS) New Zealand maintains New Zealand’s Antarctic The value and relevance New Zealanders recognise a year-round active programme is an exemplar of Antarctic research is the signifi cance of presence in the Ross of sustainability. improved. Antarctica in understanding Dependency. global scientifi c issues. New Zealand Antarctic New Zealand’s support of International science New Zealanders are well programme activities are the Antarctic Treaty System linkages are strengthened. informed about New conducted safely and is strengthened. Zealand’s activities in without damaging the Antarctica. environment. New Zealand’s contribution The state of the Ross to the joint United States / Dependency environment is New Zealand logistics pool better understood. is proportionate and is valued. New Zealand’s Antarctic support is effi cient and effective. The activities we undertake (OUTPUTS) Operational Presence. Environmental Stewardship. Facilitating and Supporting Communicating to the Science. Public.

International Linkages

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■ 5.1 OUTCOME 1 – A CONTINUOUS AND We achieve this by: EFFECTIVE NEW ZEALAND PRESENCE IN • Operating Scott Base as a year-round scientifi c research THE ROSS DEPENDENCY IS MAINTAINED facility. Why this is important • Ensuring all New Zealand Antarctic programme activities operate within a rigorous risk management Crucial to New Zealand’s standing within the Antarctic framework and with an unequivocal commitment to Treaty System is the running of an effective national health, safety and environmental protection. Antarctic programme, focussed on high quality scientifi c research and a strong commitment to environmental • Working with key stakeholders such as the New protection. Zealand Defence Force and the New Zealand science community to plan and deliver an annual programme Scott Base has provided the focus for New Zealand’s of events in Antarctica, effectively. activities in the Ross Dependency for over 50 years • Maximising the use of sealift and minimise airlift use and provides the hub for supporting our science and for intercontinental logistics. environmental programmes in the Ross Sea region. It presents New Zealand’s “public face” in Antarctica and • Ensuring that New Zealand’s contribution to the the effectiveness of our operation on the Ice. Our high joint United States/New Zealand logistics pool is environmental standards enhance New Zealand’s infl uence proportionate and is of value. in international Antarctic fora (refer Outcome 2 – The • Providing logistics resources to support the restoration Antarctic environment is protected effectively). of the historic huts of Scott and Shackleton.

In 2008 Antarctica New Zealand negotiated a support • Maintaining and enhancing New Zealand’s facilities in agreement with the Antarctic Heritage Trust to continue to Antarctica consistent with our asset management plan provide logistics support for the Trust’s restoration of the (refer Section 8 Capital Asset Management). historic huts at Cape Royds, Cape Evans and Hut Point on Ross Island. We measure our performance by:

A continuous and effective presence in Antarctica also • Striving to reach our goal of no accidents, no harm to provides signifi cant opportunities for New Zealand people and no damage to the environment. to partner with other national Antarctic programmes, • Seeking confi rmation from the US National Science in particular those of the United States, Australia and Foundation (NSF) that New Zealand is regarded as Italy. These positive working relationships also provide a valued and reliable contributor to the joint United opportunities for other areas of Government to strengthen States/New Zealand logistics pool. broader international linkages. • Seeking confi rmation from Antarctic Programme event leaders that logistics support objectives have been achieved. • Maintaining an up-to-date capital plan for Scott Base.

Key performance trends

To maintain a continuous and effective presence in the Ross Dependency our highest priority is the running of a healthy, safe and environmentally sustainable operation. Serious accidents or environmental incidents are the biggest risks we face to achieving this outcome. For example fi re is a signifi cant hazard in the cold, dry and windy Antarctic conditions.

We place emphasis on the reporting of accidents, incidents and near misses from which we can learn and further reduce key risks.

12 ANTARCTICA NEW ZEALAND

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Outcome 1 (Continued)

Our increased focus on raising awareness about health, Using the classifi cation system from the Australian/New safety and environment risks over the last fi ve years has Zealand Risk Management Standard, ”moderate” impact resulted in a steady rise in recorded incident numbers as incidents are those requiring medical attention (not just shown in the graph below. This is because of much wider fi rst aid) or other external assistance (e.g. in the event engagement by everyone working in the programme with of an environmental spill). No “major” or “catastrophic” our health, safety and environment systems. events have occurred over the period.

Last year we reported seventeen moderate (i.e. requiring medical attention) incidents, signifi cantly higher than previous years. In response we completely refocussed our new staff awareness and induction programme around working safely in Antarctica and are very pleased with the response from our staff.

Total Incidents Reported Incidents Assessed With Moderate or Greater Impact 90 18 80 16 70 14 60 12 50 10 40 8 30 6 Number of Incidents

Number of Incidents 20 4 10 2 0 0 2007 2008 2009 2010 (9 mths) 2007 2008 2009 2010 2013 Health & Safety Environment (9 mths) (Target) Health & Safety Environment

STATEMENT OF INTENT 2010 – 2013 13

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Outcome 1 (Continued)

Contributing to this outcome our main impacts and performance targets are:

Impacts Note 1 Three-Year Performance Targets One-Year Performance Targets

New Zealand maintains a year- A permanent active presence in the Maintain a year-round operational round active presence in the Ross Ross Dependency is maintained. presence at Scott Base. Dependency.

New Zealand Antarctic programme No accidents, no harm to people and Maintain health, safety and activities are conducted no damage to the environment. environment improvements from safely without damaging the 2009/2010 (two incidents with environment. moderate severity at 31 March 2010; 13 incidents at 31 March 2009).

New Zealand’s contribution to the The joint logistics pool remains The US National Science Foundation joint United States/New Zealand in balance and the United States confi rms that the joint logistics pool logistics pool is proportionate and continues to value New Zealand as a is balanced for the year. is valued. reliable contributor.

New Zealand’s Antarctic The proportion of event logistics Measurement basis and baseline programme support is effi cient and support objectives achieved against measures to be developed based effective. plan is increasing. on actual event logistics objectives achieved against plan.

The conservation of the historic huts Logistical support provided in and other heritage sites in the Ross accordance with the terms of the Dependency are effectively supported. Letter of Understanding between Antarctica New Zealand and the Antarctic Heritage Trust.

Note 1 Although strictly speaking these “impacts” are more of the nature of “outputs” we have included them here because they are signifi cant and they assist to communicate the contribution we make to this Outcome.

14 ANTARCTICA NEW ZEALAND

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■ 5.2 OUTCOME 2 – THE ANTARCTIC • Working closely with the New Zealand Antarctic ENVIRONMENT IS PROTECTED research community so as to: EFFECTIVELY – ensure that the science we support is contributing to our understanding of the state of the Antarctic Why this is important environment (refer Outcome 3 – Enhanced high The Protocol on Environmental Protection to the Antarctic quality science that is relevant to New Zealand and Treaty (1991) establishes Antarctica as a “natural reserve the world), and to devoted to peace and science”, and sets out tough rules to – develop new “fi t-for-purpose” environmental minimise impacts on the natural environment. management tools. Our focus on sustainability and reducing our environmental • Providing high quality and timely environmental footprint in Antarctica signifi cantly enhances New advice to MFAT. Zealand’s credibility among Antarctic Treaty nations, as does our approach to fi nding innovative solutions to We measure our performance by: environmental management challenges. • Developing a carbon reduction plan which is The Antarctic environment is experiencing increasing independently certifi ed by CEMARS™. Note 1 pressure from two sources: expanding human activity • Reducing carbon emissions in accordance with our (through tourism and national programmes) and, more reduction plan. signifi cantly, from human-induced climate change. At risk • Independent audit and certifi cation of our are the science and natural environmental values that the Environmental Management System under the international community currently places on Antarctica. Enviro-Mark®NZ programme. Note 2 To support the New Zealand Government’s objective of • Providing high quality and timely environmental continuing to play a leading role in managing the Antarctic advice to MFAT. environment, Antarctica New Zealand has a crucial • Providing timely and quality advice in support of responsibility to understand these impacts, and to identify the effi cient and transparent implementation of the appropriate management and policy responses. Antarctica (Environmental Protection) Act 1994. • Developing new “fi t-for-purpose” environmental We achieve this by: management tools. • Promoting a culture of sustainability in all our • Using New Zealand’s Antarctic research to inform our activities. management of the Antarctic environment. • Running Scott Base as a leading environmentally Note 1 sustainable small research base in Antarctica by: CEMARS (certifi ed emissions measurement and – using more renewable energy, reduction scheme) is the fi rst two steps in Landcare – reducing the amount of energy and materials we Research’s carbNZero programme. It enables use, and organisations to measure their greenhouse gas emissions in compliance with ISO 14064-1, understand – reducing or recycling more waste. their carbon liabilities and put in place management • Developing and implementing appropriate monitoring plans to reduce emissions. programmes to assess the environmental impacts of human activity. Note 2 The Enviro-Mark®NZ certifi cation programme • Providing Environmental Impact Assessment (EIA) managed by Landcare Research helps organisations advisory services to MFAT in support of the Antarctica develop their environmental management systems. It’s (Environmental Protection) Act 1994. a fi ve step tool (bronze through to diamond) which at its highest level (diamond) is an ISO 14001 equivalent standard.

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Outcome 2 (Continued)

Key performance trends In January 2010 we commissioned the three turbine wind farm at Crater Hill behind Scott Base. Developed in To protect the Antarctic environment we have made a partnership with Meridian Energy and the US Antarctic strong commitment to minimising energy demands to meet Program the turbines will generate suffi cient power our sustainability objectives, with some success. The graph to reduce fuel consumption by approximately 460,000 below represents the yearly total of mega Joules (mJs) litres a year. The electricity generated will be shared with used in all forms of energy related to heating, cooking and McMurdo Station as a long-term contribution to the joint electrical production divided by the total fl oor area of the logistics pool with the United States Antarctic Program. temperature controlled areas of Scott Base. Energy use During this fi rst year of operation we will be monitoring has levelled out over the last few years with only minor the performance of the turbines and the actual amount variations which are largely due to the effect of external of power generated. Early data suggests fuel savings temperatures over a year which infl uences the amount of for Scott Base are exceeding the 30% forecast, however heat lost through the thermal shell of the building. commissioning needs to be run over a full year to determine the fi nal savings. mJ/m2 Heat Controlled Areas at Scott Base 5500 Replacing the use of fossil fuels with renewable energy will signifi cantly reduce our carbon footprint. Just as signifi cantly it will reduce the environmental risks 4500 2 associated with fuel handling and the economic risks from exposure to oil price escalation. mJ/m 3500 For the future there is scope to build on the initial success of the wind farm with further collaborative work with the United States Antarctic Program to improve the 2500 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 sustainability of both operations.

Year ending 30 June

Most recently we have directed our efforts to measuring our total greenhouse gas emissions and developing a plan to reduce them further. We have chosen the Landcare Research CEMARS programme to assist us measure our carbon footprint and certify our emission reduction plan. CEMARS will also certify our achievement of reduction targets against our benchmark year (Financial year 2008/2009) when our total carbon emissions were 3,480 tonnes.

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Outcome 2 (Continued)

Contributing to this outcome our main impacts and key performance targets are:

Impacts Three-Year Performance Targets One-Year Performance Targets

New Zealand’s Antarctic New Zealand’s Antarctic programme is Obtain CEMARS™ certifi cation programme is an exemplar of carbon neutral. and meet annual target as set out sustainability in Carbon Emissions Reduction Management Plan.

New Zealand’s Antarctic programme is Maintain Enviro-Mark®NZ Diamond ISO 14001 certifi ed. Standard certifi cation.

Joint United States/New Zealand New Zealand advances the formation sustainability programme established. of at least one signifi cant collaborative project with the United States in the Ross Sea region.

New Zealand’s support of the Internationally New Zealand is seen as MFAT indicate satisfaction with the Antarctic Treaty System is playing a leading role in managing the quality of environmental advice strengthened. Antarctic environment. provided to them and to international meetings.

Antarctica New Zealand staff fi ll at least one leadership role on committees, working groups and delegations to international Antarctic related fora.

MFAT indicate satisfaction with the quality and timeliness of technical advice on Environmental Impact Assessments provided in support of the Minister’s responsibilities under the Antarctica (Environmental Protection) Act 1994.

Antarctica New Zealand fully complies with the terms of its own Environmental Impact Assessment and permit issued under the Antarctica (Environmental Protection) Act 1994.

The state of the Ross Dependency New “fi t-for-purpose” environmental Identify a major environmental environment is better understood. management tools are developed. initiative with international linkages and develop plan for implementation.

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■ 5.3 OUTCOME 3 – ENHANCED HIGH QUALITY We achieve this by: SCIENCE THAT IS RELEVANT TO NEW • Working with Government agencies to develop a ZEALAND AND THE WORLD Science Strategy. Why this is important • Improving the relevance of Antarctic research by connecting the science we support with the draft Antarctica New Zealand will ensure priority is given to Science Strategy. support high quality science.We have been working with • Prioritising scientifi c effort that refl ects New Zealand’s a number of Government agencies to develop a New leadership in Antarctica and Antarctic science and Zealand Antarctic and Southern Ocean Science Directions contributes to understanding of global systems and and Priorities document (“Science Strategy”) that will their impact on New Zealand’s environment. guide Antarctic research over the coming decade. A draft • Advocating for Antarctic science to ensure greater version of the document has already been circulated for funding is available for high-quality research. comment to the Antarctic science community and we hope • Streamlining the funding processes for Antarctic to fi nalise it in the coming year. science and logistics support by operating a fully The draft Science Strategy has three key research domains integrated proposal system with the science funding that provided guidance in the most recent science agency. selection process conducted jointly with the Foundation for • Ensuring that all science projects demonstrate Research, Science and Technology (FRST). These domains benefi t to New Zealand and the overall programme is are: sustainable. i. Climate, Cryosphere, Atmosphere: Improved • Celebrating New Zealand’s research successes and understanding of the signifi cance and implications ensuring our research fi ndings are freely available. of the role of Antarctica in global change, and • Actively encouraging strong strategic international implications of global change for Antarctica. scientifi c collaboration and partnerships (particularly ii. Inland and Coastal Ecosystems: Improved where we can leverage advantage to New Zealand understanding of inland and coastal ecosystems of science). the Ross Sea Region leading to enhanced knowledge, • Maintaining an annual programme of research conservation and protection priorities in Antarctica. scholarships to encourage new New Zealand Antarctic iii. Open Marine Systems: Improved conservation scientists and actively pursue science succession and resource management of the Antarctic marine planning. environment. • Contributing to an international on-line system for Antarctic data management (National Antarctic Data The draft strategy identifi es global change as a unifying Centre). theme for New Zealand Antarctic and Southern Ocean science for the next ten years. The science we support • Pursuing new technology that assists New Zealand’s is well aligned with these domains and we have strong ability to carry out high-quality Antarctic research, links to a number of research projects that will enhance e.g. aircraft as science platforms, and remote sensing. Antarctica New Zealand’s ability to protect and manage We measure our performance by: the Antarctic environment (refer Outcome 2 – The Antarctic environment is protected effectively). This work will help • Ensuring New Zealand maintains a minimum of one us to identify areas that are particularly vulnerable and will signifi cant collaborative science project in the Ross support our ability to develop plans that can take longer Dependency. term changes into account. • Ensuring that science funding and logistics support processes are well integrated and streamlined. Antarctica New Zealand facilitates international science collaborations that raise both New Zealand’s research • Measuring the research performance of Antarctic capability and profi le. Through fostering such partnerships science events. we can contribute to maintaining a dynamic, globally • Administering research scholarships which are strongly respected Antarctic science research capability that meets contested by high-quality applicants. New Zealand’s research needs. • Ensuring that the National Antarctic Data Centre is up to date with science metadata.

18 ANTARCTICA NEW ZEALAND

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Outcome 3 (Continued)

Key performance trends The graph shows the number of peer reviewed papers published annually by researchers supported by Antarctica We run an annual process to select science research New Zealand. The number of citations in a single year for proposals for Antarctic logistics support. This process the papers published in the past six years is also shown on includes an international peer review of all proposals and this graph. checks to ensure they align with the science strategy.

We also undertake an international review of our Scientific Research science programme every fi ve years and monitor science 100 1000 performance through a number of indices including the 90 900 number of peer reviewed publications and the number of 80 800 citations that the papers receive. These metrics measure 70 700 both the output of the scientists (number of papers 60 600 published) and the quality of those papers (number of 50 500 citations). 40 400 30 300 Number of publications 20 200 10 100 0 0 Number of citations past 6 years’ papers 2003 2004 2005 2006 2007 2008 2009 Number of publications Citations

Contributing to this outcome our main impacts and key performance targets are:

Impacts Three-Year Performance Targets One-Year Performance Targets

The value and relevance of Science selected for Antarctic logistics Perform an annual science selection Antarctic research is improved. support is aligned with Government process for Antarctic logistics support directions and priorities. in 2011/12 by 31 March 2011.

At least 70 peer-reviewed scientifi c Review performance of science papers produced by Antarctica supported by Antarctica New Zealand New Zealand supported researchers in 2010/2011 and prior, by annually. 30 June 2011.

At least 1,000 citations annually for the scientifi c papers produced by Antarctica New Zealand supported researchers in the past six years.

International science linkages are New Zealand maintains at least three New Zealand maintains at least one strengthened. and leads one signifi cant international signifi cant international collaborative collaborative science project in the science project with the United States Ross Dependency. in the Ross Dependency.

Conduct activities under the co- operation agreement with Australia and advance collaborations with Korea and Russia to realise mutual benefi ts.

STATEMENT OF INTENT 2010 – 2013 19

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■ 5.4 OUTCOME 4 - RAISING NEW We achieve this by: ZEALANDERS’ AWARENESS AND • Profi ling our work in Antarctica through media KNOWLEDGE ABOUT THE IMPORTANCE (principally focussed on science and environmental OF ANTARCTICA TO NEW ZEALAND AND outcomes), that gives high national exposure. THE WORLD • Developing and maintaining strong relationships with Why this is important key stakeholders.

New Zealand has a long association with Antarctica from • Commemorating all signifi cant anniversaries of New the early heroic era explorers, through establishment Zealand’s involvement in Antarctica including the of Scott Base in 1956 and the signing of the Antarctic centenary of Amundsen and Scott’s race to the Pole. Treaty, to the modern era of scientifi c discovery, seeking • Developing partnerships with visitor centres, to answer questions of global signifi cance. Tragically, museums, galleries and other public profi le Antarctica has also touched many New Zealanders partners and contributing to their public awareness through the loss of fl ight TE 901 on Mount Erebus in 1979. programmes on Antarctica. Antarctica is a part of the New Zealand psyche and it is • Maintaining a website which serves as a central important that we communicate our activities there well. point of contemporary Antarctic knowledge and In 2007 the Government allocated one-off science information. expenditure of $15 million to support New Zealand’s • Providing a programme for nationally regarded New involvement in the International Polar Year (IPY) Zealand artists and writers to visit Antarctica. 2007-2009 on the understanding that this investment • Supporting Antarctic education primarily through would ensure a quantum lift in New Zealand’s science partnerships with specialist Antarctic education performance internationally and contribute to an IPY providers. legacy of: • Running an Antarctic Youth Ambassador programme. i. increased education, outreach and communication • Maintaining New Zealand’s most comprehensive ii. a new generation of Antarctic scientists Antarctic pictorial collection. iii. signifi cant new international science collaborations • Supporting the New Zealand Antarctic Society focussed on IPY science themes and Antarctic Heritage Trust and their interest in Antarctica New Zealand seeks to communicate the Antarctica. outcomes and relevance of New Zealand’s scientifi c research in Antarctica, particularly its importance in We measure our performance by: understanding global change. • Providing a balanced spread of Antarctic-related exhibitions, information displays or public events. • Ensuring that the media is well informed on public interest issues, as appropriate. • Maintaining a positive media profi le. • Building a broad-based Antarctic art collection that refl ects a diverse range of artists and media, and ensuring these works are regularly loaned externally.

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Outcome 4 (Continued)

Key performance trends who valued the New Zealand Government’s involvement in Antarctica: In 2009 Antarctica New Zealand engaged Colmar Brunton to conduct research on the public awareness • 90% of respondents indicated that “protecting the of New Zealand’s involvement in Antarctica to provide environment in Antarctica” is important; and a benchmark for our communications and outreach • 87% of respondents indicated that “helping with activities. 70% of all respondents to Colmar Brunton’s science research in Antarctica” is important. omnibus survey of 1000 people indicated that it was This indicates strong public support for our work in “quite” or “very” important for the New Zealand Antarctica which we wish to maintain. Government to be involved in Antarctica. Of the people

Contributing to this outcome our main impacts and key performance targets are:

Impacts Three-Year Performance Targets One-Year Performance Targets

New Zealanders recognise the At least 70% of the public Planned education, outreach and signifi cance of Antarctica in independently surveyed indicate communication actions are undertaken understanding global scientifi c strong support for the Government’s annually. issues. involvement in Antarctica.

New Zealanders are well informed about New Zealand’s activities in Antarctica.

STATEMENT OF INTENT 2010 – 2013 21

1373_Statementofintent10_output.indd Sec1:21 10/05/10 4:28 PM PART 2 MEDIUM–TERM STRATEGIES AND OUTCOMES 2010 – 2013 Organisational Health and Capability

■ 6 ORGANISATIONAL HEALTH AND Seasonal Scott Base Staff CAPABILITY Because of the remote location in which we operate in Why this is important Antarctica, Scott Base staff are offered fi xed term employment of 5 months (summer only roles) or 13 months (summer/ To deliver our long-term strategy we need our staff to be winter roles). We actively encourage high performing Scott engaged and to have clearly defi ned roles aligned with Base staff to return for further periods of employment in our vision, outcomes and strategies. We need the ability future seasons. The continuity of leadership and job specifi c to respond appropriately to changes in our operating knowledge they bring back to the organisation is signifi cant to environment. our success. In 2009 as part of a Learning and Development focus, we Information Management put signifi cant effort into improving our induction and awareness process to prepare new staff to live and work Information management is absolutely critical to the safely in Antarctica. This was following a year in which we effi cient functioning of our organisation – it is a key had experienced an unacceptable level of injuries that was enabler to deliver organisational outcomes. Information incompatible with our medium term goal of zero harm to management encompasses not only computer hardware people. and software, but also the business processes that create, collect, convert, control, display, disseminate and fi nally We have committed to enhancing our organisational systems dispose of organisational information. To this end Information to ensure that they are properly integrated through robust Management is an important contributor to knowledge systems design. This requires continued development of management and organisational development. our organisational leadership capabilities to build a high performance culture that is open to new ideas and learning. Our focus is now on updating and integrating our business We need to be a Good Employer to attract and retain talent. applications; improved knowledge management; and achieving compliance with the Public Records Act 2005. Leadership Our medium term priorities are to: We have a single team leadership model across the whole • Promote a strong health, safety and environmental culture organisation which provides a consistent approach at three in everything we do. levels, the team, the organisation and sectorally. In all our • Ensure that we are a Good Employer and that our activities we expect there to be a clear team leader supported personnel policies are fair, supportive, and promote equal by active team members. opportunity. For our organisation with high numbers of new staff • Provide opportunities for staff development, training, operating in a high risk environment it is essential that we personal growth and leadership experience in have this common leadership approach and language. This is accordance with priorities identifi ed in the organisational a key part of our risk management strategy. development and training plans. • Have an annual staff feedback system in place for Staff Engagement measuring organisational health which will inform the The commitment and effort of our employees (staff development of our strategic plan. engagement) is a critical factor to achieving superior • Attract and retain high-quality candidates for permanent organisational performance. For the last fi ve years we have staff roles and seasonal fi xed-term Scott Base positions. adopted a progressive approach to measure staff feedback • Enhance our strategic capability with particular emphasis using a combination of staff surveys and focus groups. on the alignment of systems and strategies internally and Because we have a small number of staff everyone is invited across the whole of Government. to participate in the focus group discussions about the survey • Improve planning and resource allocation processes to results. In 2009 the Human Rights Commission identifi ed maximise the value we create. this approach as best practice among Crown Entities. The • Implement our information management strategy that will results from our staff surveys and focus groups are carefully enable us to deliver organisational goals more effectively. reviewed and analysed to direct our continued organisational • Adopt best practice in all our corporate services development. (fi nancial, human resources, safety, administration, knowledge management, information technology).

22 ANTARCTICA NEW ZEALAND

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■ 7 FINANCIAL MANAGEMENT Budget 2010/2011 incorporates the full year effect of the wind farm with increases in depreciation, lease interest, Why this is important and maintenance offset by reductions in airlift contributed To deliver value for money for New Zealand and to to the joint logistics pool (replaced by wind energy be fi nancially sustainable we need to ensure that our contribution to the US) and a reduction in fuel usage. The operations are cost effective and effi cient. windfarm has reduced Antarctica New Zealand’s exposure to fuel price escalation and exchange rate risk by an We have committed to reviewing our operational systems estimated 30%. to ensure that they are productive and add value. This work has commenced with a performance review of the system In addition to the windfarm a number of other performance that manages the many science and non-science events improvement actions were implemented during 2009/2010 travelling to Antarctica. with ongoing cost and effi ciency savings. They included the use of a more fuel effi cient helicopter airframe, the Operating Costs implementation of a more effi cient Environmental Impact Our costs are made up as follows: Assessment review process (in conjunction with MFAT), redefi ning service levels and a volunteer worker scheme Main Cost Centres (Budget 2010/2011) for routine maintenance work at Scott Base over the summer season.

Lease Depreciation Performance improvement work is continuing. Interest $0.6m $2.5m

Intercontinental Scott Base $5.6m Logistics $1.8m

Christchurch $3.2m

Total Costs $13.7m

Main Cost Centres (Budget 2009/2010)

Lease Depreciation Interest $0.4m $1.7m

Intercontinental Scott Base $6.1m Logistics $2.0m

Christchurch $3.0m

Total Costs $13.2m

23 STATEMENT OF INTENT 2010 – ANTARCTICA2013 NEW ZEALAND 23

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■ 8 CAPITAL ASSET MANAGEMENT Asset Management Capability

Antarctica New Zealand has an asset management plan Antarctica New Zealand’s highest priority is to provide a (AMP) based on the principles set out in the International safe and effective presence for New Zealand in the Ross Infrastructure Management Manual. The AMP is a living Dependency. Scott Base, Antarctica New Zealand’s primary document designed to ensure that Antarctica New capital asset is the cornerstone of our physical presence in Zealand’s assets are managed responsibly and in a Antarctica. In their simplest form, the assets that make up coordinated, deliberate manner. Scott Base provide life support to the staff, scientists and visitors that live and work in the harsh Antarctic The AMP specifi es asset management practices and links environment. the various asset management functions and systems i.e. capital asset planning and development, maintenance Life support, particularly during the winter months when management, performance reporting and measurement. access to Antarctica is high risk, relies on strong, proactive asset management. The AMP identifi es areas for improvement and provides for an annual review process designed to formally check Antarctica New Zealand has had relatively signifi cant planned performance against actual. investment in capital upgrade projects over the past 4 years to upgrade critical life support systems and to Performance of Physical Assets improve the sustainability and effi ciency of operating and Scott Base assets can be broken down into the following living in Antarctica. basic groups:

• Scott Base Buildings • Engineering Systems • Vehicles • Plant & Equipment

24 ANTARCTICA NEW ZEALAND

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Key performance measures include:

Asset Group Key Measure

Buildings Building shell integrity continuously withstands Antarctic weather conditions.

Power Generation Unplanned outages <8 hrs per year.

System availability exceeds 92% in Year 1.

Ross Island Wind Farm Network interruptions attributable to wind farm <5 in Year 1.

Fuel savings achieved on Ross Island >400,000 litres per year.

Water Production 24 hr/365 days availability of potable water supply and fi re fi ghting capability maintained 24 hr/365 days.

Heat Scott Base internal air temperature maintained at 18°C ± 1°C for 24 hr/365 days.

Sewerage Treatment Effl uent quality complies with Antarctic Treaty requirements 24 hr/365 days.

Vehicles The Scott Base vehicle fl eet meets the needs of staff and event personnel.

Plant & Equipment Plant & equipment meets the needs of staff, scientists and visitors as measured by annual feedback process.

Capital Expenditure Intentions: 2010/2011 – 2012/2013

2010/11 2011/12 2012/13 $000 $000 $000

Scott Base Buildings 350 600 500 Scott Base Engineering Systems 1,248 230 – Scott Base Vehicles 830 305 460 Scott Base Plant & Equipment 428 1,102 251 Christchurch Offi ce 88 13 43 Information Technology 460 535 170 Total Capital Expenditure 3,404 2,785 1,424

Major items of planned capital expenditure include the upgrade of radio communication systems; the refurbishment of Scott Base accommodation buildings; and replacement of bulldozers and vehicles at Scott Base.

STATEMENT OF INTENT 2010 – 2013 25

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■ 9.1 STATEMENT OF FORECAST FINANCIAL PERFORMANCE for the year ending 30 June

2010/11 2011/12 2012/13 Budget Forecast Forecast $000 $000 $000

Revenue Crown Revenue 13,168 13,168 12,918 Interest Income 80 80 100 Other Income 504 504 504 Total Revenue 13,752 13,752 13,522

Expenditure Operating Expenses 6,848 6,813 6,479 Personnel Costs 3,691 3,684 3,795 Finance Costs 566 557 548 Depreciation and Amortisation Expense 2,547 2,598 2,600 Total Expenditure 13,652 13,652 13,422 Net Operating Surplus 100 100 100

Net Operating Surplus is made up as follows: Ongoing Operations 183 143 109 Share of ANDRILL (83) (43) (9) Total 100 100 100

■ 9.2 STATEMENT OF FORECAST CHANGES IN EQUITY for the year ending 30 June

2010/11 2011/12 2012/13 Budget Forecast Forecast $000 $000 $000 Balance at 1 July 26,639 26,739 26,839 Net Operating Surplus for the Year 100 100 100 Total Recognised Revenue and Expenses 100 100 100

Balance at 30 June 26,739 26,839 26,939

• Forecast Taxpayers’ Funds at 30 June 2011 includes $699,000 (30 June 2010 - $882,000), attributable to Antarctica New Zealand’s 25% share of the assets and liabilities of the Antarctic drilling project – ANDRILL.

26 ANTARCTICA NEW ZEALAND

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■ 9.3 STATEMENT OF FORECAST FINANCIAL POSITION as at 30 June

2010/11 2011/12 2012/13 Budget Forecast Forecast $000 $000 $000

Equity Taxpayers’ Funds 25,823 25,823 25,823 Other Reserves 916 1,016 1,116 Total Equity 26,739 26,839 26,939

Represented by:

Current Assets Cash and Cash Equivalents 2,401 2,224 3,404 Debtors and Other Receivables 220 220 220 Inventories 46 31 16 Total Current Assets 2,667 2,475 3,640

Non Current Assets Property, Plant and Equipment 29,185 29,322 28,111 Intangible Assets 414 464 499 Total Non Current Assets 29,599 29,786 28,610 Total Assets 32,266 32,261 32,250

Current Liabilities Creditors and Other Payables 226 191 159 Employee Entitlements 235 240 245 Finance Lease 632 632 632 Total Current Liabilities 1,093 1,063 1,036

Non Current Liabilities Finance Lease 4,434 4,359 4,275 Total Non Current Liabilities 4,434 4,359 4,275 Total Liabilities 5,527 5,422 5,311 Net Assets 26,739 26,839 26,939

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■ 9.4 STATEMENT OF FORECAST CASH FLOWS for the year ending 30 June

2010/2011 2011/2012 2012/2013 Budget Forecast Forecast $000 $000 $000

Cash Flows from Operating Activities Cash was provided from: Receipts from Crown Revenue 13,168 13,168 12,918 Receipts from Other Revenue 504 504 504 Interest Received 80 80 100 Total Receipts 13,752 13,752 13,522 Cash was applied to: Payments to Suppliers (6,872) (6,838) (6,501) Payments to Employees (3,686) (3,679) (3,790) Total Payments (10,558) (10,517) (10,291) Net Cash from Operating Activities 3,194 3,235 3,231

Cash Flows from Investing Activities Cash was provided from: Receipts from Sale of Property, Plant and Equipment 5 5 5 Cash was applied to: Purchase of Property, Plant and Equipment (3,204) (2,635) (1,274) Purchase of Intangible Assets (200) (150) (150) Net Cash from Investing Activities (3,399) (2,780) (1,419)

Cash Flows from Financing Activities Cash was applied to: Payments of Finance Leases (66) (75) (84) Interest Paid on Finance Leases (617) (557) (548) Net Cash from Financing Activities (683) (632) (632)

Net Increase/(Decrease) in Cash and Cash Equivalents (888) (177) 1,180 Cash and Cash Equivalents at the beginning of year 3,289 2,401 2,224 Cash and Cash Equivalents at the end of the year 2,401 2,224 3,404

28 ANTARCTICA NEW ZEALAND

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■ 9.5 RECONCILIATION OF FORECAST NET SURPLUS TO FORECAST NET CASH FROM OPERATING ACTIVITIES for the year ending 30 June

2010/2011 2011/2012 2012/2013 Budget Forecast Forecast $000 $000 $000

Net Operating Surplus 100 100 100

Add Non-Cash Items: Depreciation and Amortisation Expense 2,547 2,598 2,600 Total Non-Cash Items 2,547 2,598 2,600

Add/(Less) Items Classifi ed as Investing or Financing Activities: Loss/(Gain) on Disposal of Property, Plant and Equipment (5) (5) (5) Interest on Finance Lease 566 557 548 Total Items Classifi ed as Investing or Financing Activities 561 552 543

Add/(Less) Movements in Working Capital: Decrease in Inventories 13 15 15 Decrease in Creditors and Other Payables (32) (35) (32) Increase in Employee Entitlements 5 5 5 Net Movements in Working Capital Items (14) (15) (12) Net Cash from Operating Activities 3,194 3,235 3,231

■ 9.6 FORECAST OUTPUT OPERATING STATEMENTS for the year ending 30 June 2011 Outputs to be delivered by Antarctica New Zealand, and their associated revenue, expenses and surplus or defi cit, are summarised below: Revenue Expenses Net Output Title Crown Other Total Total Surplus/(Defi cit) $000 $000 $000 $000 $000 1.1 Operational Presence in Antarctica 11,669 437 12,106 11,923 183 1.2 Environmental Stewardship 414 – 414 414 – 1.3 Facilitating and Supporting Science 568 127 695 778 (83) 1.4 Communicating with the Public 263 20 283 283 – 1.5 International Linkages 254 – 254 254 – Total 13,168 584 13,752 13,652 100

STATEMENT OF INTENT 2010 – 2013 29

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■ 9.7 STATEMENT OF SIGNIFICANT Antarctica New Zealand is responsible for developing, UNDERLYING ASSUMPTIONS managing and executing New Zealand Government activities in Antarctica and the Southern Ocean, in The statement of intent is a public document that sets out particular the Ross Dependency. For the purposes of the Government’s expectations of Antarctica New Zealand fi nancial reporting under New Zealand Equivalents to for the next three years. The statement of intent outlines International Financial Reporting Standards (NZ IFRS), the strategic context of Antarctica New Zealand’s role and Antarctica New Zealand is a public benefi t entity. the outcomes to which it is expected to contribute. Antarctica New Zealand’s prospective fi nancial statements The forecast fi nancial statements for Antarctica New and statement of prospective service performance have Zealand are for the years ending 30 June 2011, 30 June been prepared in accordance with sections 141 and 142 of 2012 and 30 June 2013. the Crown Entities Act 2004 for the purpose of providing Basis of Preparation information on Antarctica New Zealand’s future operating The forecast fi nancial statements of Antarctica New intentions (fi nancial and non-fi nancial) and fi nancial Zealand have been prepared in accordance with the Crown position, against which it must report and be formally Entities Act 2004, which includes the requirement to audited at the end of the fi nancial year. The information comply with New Zealand generally accepted accounting in these fi nancial statements may not be appropriate for practice (NZ GAAP). purposes other than those described. The fi nancial statements comply with NZ IFRS, including The prospective fi nancial statements are presented in FRS 42 (Prospective Financial Statements) and other New Zealand dollars and all values are rounded to the applicable Financial Reporting Standards, as appropriate nearest thousand dollars ($’000). Antarctica New Zealand’s for public benefi t entities. functional currency is New Zealand dollars. The following accounting policies have been applied The following general accounting policies have been consistently to all periods presented in these fi nancial adopted in the preparation of these prospective fi nancial statements. statements: Signifi cant Accounting Policies – Antarctica New Zealand is assumed to be a going concern; (a) Revenue Revenue is measured when earned at the fair value of – the measurement base applied is historic cost; and consideration received or receivable. – the accrual basis of accounting has been used unless Revenue from the Crown otherwise stated. Revenue from the Crown is recognised as revenue The reader of this report should note that the actual results when earned and is reported in the fi nancial period to achieved for the forecast periods are likely to vary from which it relates. the information presented and that some of the variations Interest may be material. A variety of factors could lead to material Interest income is recognised using the effective differences between the forecast and actual fi nancial interest rate method. statements, including changes in activities required by the Provision of services Government and unplanned activities in response to the Revenue derived through the provision of services many operational risks that may eventuate in Antarctica. to third parties is recognised when earned and is ■ 9.8 STATEMENT OF ACCOUNTING POLICIES reported in the fi nancial period to which it relates. Reporting Entity (b) Leases Finance leases Antarctica New Zealand is the trading name of the New Finance leases transfer to the lessee substantially all Zealand Antarctic Institute, a Crown Entity established by the risks and rewards incidental to ownership of an the New Zealand Antarctic Institute Act (1996). The Crown asset. Under the Crown Entities Act 2004, Antarctica Entity is domiciled in New Zealand and operates in New New Zealand requires joint approval of the Minister for Zealand as well as Antarctica and the Southern Ocean. Finance and Minister for Foreign Affairs to enter into a Antarctica New Zealand’s ultimate parent is the New fi nance lease. Zealand Crown.

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At the commencement of the lease term, Antarctica depends on whether the derivative is designated as a New Zealand recognises fi nance leases as assets and hedging instrument and, if so, the nature of the item being liabilities in the statement of fi nancial position at hedged. the lower of the fair value of the leased item or the Derivatives that are not designated as for hedge present value of the minimum lease payments. The accounting are classifi ed as held-for-trading fi nancial fi nance charge is charged to the statement of fi nancial instruments with fair value gains or losses recognised in performance over the lease period. The amount the statement of fi nancial performance. Such derivatives recognised as an asset is depreciated over its useful may be entered into for risk management purposes, life. although not formally designated for hedge accounting. Transactions in foreign currencies are initially translated Operating leases at the foreign exchange rate at the date of the Lease payments under an operating lease, where the transaction. Foreign exchange gains and losses resulting lessor substantially retains the risks and rewards of from the settlement of such transactions and from the ownership of an asset, are recognised on a straight line translation at year-end exchange rates of monetary basis over the term of the lease in the statement of assets and liabilities denominated in foreign currencies fi nancial performance. are recognised in the statement of fi nancial performance, (c) Cash and cash equivalents except when deferred in equity when hedge accounting Cash and cash equivalents include cash on hand, deposits is applied. held at call with banks and other short-term, highly liquid (g) Property, plant and equipment investments, with original maturities of three months or Property, plant and equipment are shown at cost less any less. accumulated depreciation and impairment losses, except (d) Debtors and other receivables for land and the art collection, which are shown at cost Debtors and other receivables are initially measured at less impairment losses. fair value and subsequently measured at amortised cost Where an asset is acquired at no cost or for a nominal using the effective interest method, less any provision consideration, it is recognised at fair value when control for impairment. Debtors and other receivables issued over the asset is obtained. with duration less than 12 months are recognised at Capital work in progress is not depreciated. The total their nominal value, unless the effect of discounting is cost of a capital project is transferred to the relevant material. Impairment of a receivable is established when asset class on its completion and then depreciated. there is objective evidence that Antarctica New Zealand Gains and losses on disposals are determined by will not be able to collect amounts due according to the comparing the proceeds with the carrying amount of original terms of the receivable. the asset. Gains and losses on disposals are included in (e) Inventories the statement of performance in the period in which the Inventories held for consumption in the provision of transaction occurs. services, that are not issued on a commercial basis are The carrying amounts of property, plant and equipment measured at the lower of cost and current replacement are reviewed at least annually to determine if there is any cost. indication of impairment. Where an asset’s recoverable amount is less than its carrying amount, it will be (f) Derivative fi nancial instruments, hedging reported at its recoverable amount and an impairment activities and foreign currency transactions loss will be recognised. Losses resulting from impairment Antarctica New Zealand uses derivative fi nancial are reported in the statement of fi nancial performance. instruments to hedge its foreign exchange risk arising from operational activities. (h) Depreciation Derivative fi nancial instruments are recognised both Depreciation is charged on a straight-line basis at rates initially and subsequently at fair value. They are reported calculated to allocate the cost or valuation of an item as either assets or liabilities depending on whether the of property, plant and equipment, less any estimated derivative is in a net gain or net loss position respectively. residual value, over its estimated useful life. Typically the Recognition of the movements in the value of derivatives estimated useful lives of different classes of property,

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plant and equipment are as follows: reported at the amount expected to be paid and include salaries and wages accrued up to balance date, annual Buildings 40 years leave earned, but not yet taken at balance date and long Clothing 10 years service leave entitlements. Communications Equipment 5 to 7 years Computer Hardware 2 to 4 years (l) Goods and Services Tax (GST) Leasehold Improvements 10 to 15 years All items in the fi nancial statements are stated exclusive of Library Collection 20 years GST, except for receivables and payables, which are stated Offi ce Equipment 3 to 5 years on a GST inclusive basis. Offi ce Furniture 3 to 5 years (m) Income Tax Plant and Machinery 10 years Antarctica New Zealand is a public authority for the Scott Base Fitout 20 years purposes of income tax legislation and is exempt from Tents 10 years income tax. Vehicles – Christchurch 7 years Vehicles – Scott Base 10 years (n) Joint Ventures Wind Farm Assets 20 years The fi nancial statements include Antarctica New Zealand’s 25% interest in the jointly controlled Antarctic Leasehold improvements are depreciated over the Drilling Project (ANDRILL). Antarctica New Zealand’s unexpired period of the lease or the estimated useful lives share of the assets and liabilities, income and expenses, of the improvements, whichever is the shorter. and cash fl ows of ANDRILL has been incorporated into (i) Intangible assets the fi nancial statements on a line-by-line basis using the Acquired computer software licences are capitalised on proportionate method. the basis of the costs incurred to acquire and bring to use (o) Judgements, estimates and assumptions the specifi c software. The preparation of prospective fi nancial statements in Intangible assets with fi nite lives are subsequently conformity with NZ IFRS requires judgements, estimates recorded at cost less any amortisation and impairment. and assumptions that affect the application of policies Amortisation is charged to the statement of fi nancial and reported amounts of assets and liabilities, income and performance on a straight-line basis over the useful life expenses. of the asset. Typically the estimated useful lives of these The estimates and associated assumptions are based on assets are as follows: historical experience and various other factors that are Computer Software 3 to 5 years believed to be reasonable under the circumstances. Actual The carrying amounts of intangible assets are reviewed results may differ from these estimates. at least annually to determine if there is any indication (p) Changes in accounting policies of impairment. Where an asset’s recoverable amount Accounting policies are changed only if the change is is less than its carrying amount, it will be reported at required by a standard or interpretation or otherwise its recoverable amount and an impairment loss will provides more reliable and more relevant information. be recognised. Losses resulting from impairment are There have been no changes in accounting policies since reported in the statement of fi nancial performance. the date of the last audited fi nancial statements. (j) Creditors and other payables (q) Related parties Creditors and other payables are recognised initially Antarctica New Zealand transacts with other Government at fair value less transaction costs and subsequently agencies on a regular basis, for example the purchase of measured at amortised cost using the effective interest postage or registration of vehicles. These transactions are rate method. Creditors and other payables issued with conducted on an arm’s-length basis. Any transactions not duration of less than 12 months are recognised at their conducted at arm’s-length will be disclosed in Antarctica nominal value. New Zealand’s fi nancial statements. (k) Employee entitlements Employee entitlements to be settled within 12 months are

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■ 10 FORECAST SERVICE PERFORMANCE FOR THE YEAR ENDING 30 JUNE 2011 VOTE Foreign Affairs and Trade

Non-Departmental Output Class – Antarctic Research and Support

■ 10.1 OUTPUT CLASS 01 – ANTARCTIC ■ 10.1.1 OPERATIONAL PRESENCE IN RESEARCH AND SUPPORT ANTARCTICA

Description Ensuring an effective New Zealand presence in the Ross Under this output class, the Minister purchases the Dependency through the safe, effective operation of following outputs for the development, management Scott Base, and an effi cient and fl exible logistic support and execution of New Zealand activities in respect of capability, which is appropriately resourced to support Antarctica and the Southern Ocean, in particular the Ross New Zealand objectives in Antarctica, including supporting Dependency. The outputs purchased will include: initiatives in science, education, public awareness and environmental stewardship.

Performance Measures Performance Standards

2010/2011 2009/2010 (target) (actual)

Maintain a year-round operational presence at Scott Achieved. Achieved. Base.

Health, Safety & Environmental incidents assessed with No more than two incidents One Health & Safety and an impact of “moderate” (medical treatment required assessed with “moderate” one Environmental incident or offsite spill contained with outside assistance) or or more severity. assessed with “moderate” more. severity (9 months to 31 Mar Note that this performance measure also contributes to our 2010). Environmental Stewardship Output 10.1.2.

The US National Science Foundation confi rms that the Achieved. Achieved. joint logistics pool is balanced for the year.

Develop measurement basis and baseline measures Measurement basis New measure for 2010/2011. for the effectiveness of logistics support based on and baseline measures actual logistics objectives achieved against plan, for developed by 30 April 2011. each on-Ice Event (science and non-science projects).

The conservation of the historic huts and other Logistical support provided Achieved. heritage sites in the Ross Dependency are effectively in accordance with the supported. terms of the Letter of Understanding between Antarctica New Zealand and the Antarctic Heritage Trust.

STATEMENT OF INTENT 2010 – 2013 33

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■ 10.1.2 ENVIRONMENTAL STEWARDSHIP Environmental stewardship for New Zealand activities Antarctic-wide and, in particular, in the Ross Dependency and the Ross Sea region, including management and monitoring of environmental impacts.

Performance Measures Performance Standards

2010/2011 2009/2010 (target) (actual)

New Zealand’s Antarctic programme is sustainable. Obtain CEMARS™ Carbon emissions reduction certifi cation. management plan prepared.

Reduce total carbon New measure for 2010/2011. emissions by 20% against base year (2008/2009 total emissions of 3,480 tonnes).

Maintain Enviro-Mark®NZ Enviro-Mark®NZ Diamond Diamond Standard Standard accreditation. accreditation.

MFAT indicate satisfaction with the quality of Standard Met. Standard Met. environmental advice provided to them and to international meetings.

MFAT indicate satisfaction with the quality and Standard Met. Standard Met. timeliness of technical advice on Environmental Impact Assessments provided in support of the Minister’s responsibilities under the Antarctica (Environmental Protection) Act 1994.

Antarctica New Zealand fully complies with the terms Compliant. Compliant. of its own Environmental Impact Assessment and permit issued under the Antarctica (Environmental Protection) Act 1994.

Identify a major environmental initiative with Identify initiative New measure for 2010/2011. international linkages. and develop plan for implementation by 31 March 2011.

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■ 10.1.3 FACILITATING AND SUPPORTING SCIENCE Planning, co-ordination, and facilitation of an international-quality science programme based on a long-term strategic plan for New Zealand science in Antarctica and the Southern Ocean, in particular the Ross Dependency.

Performance Measures Performance Standards

2010/2011 2009/2010 (target) (actual)

Perform an annual science selection process for Science selected for New measure for 2010/2011. Antarctic logistics support in 2011/2012. logistical support by 31 March 2011.

Review performance of science supported by Antarctica Science performance New measure for 2010/2011. New Zealand in 2010/2011 and prior. reviewed by 30 June 2011.

■ 10.1.4 COMMUNICATING WITH THE PUBLIC Education, outreach and communication about Antarctica and the Southern Ocean and New Zealand’s activities there, aimed at raising public awareness of the signifi cance of Antarctica in understanding global scientifi c issues.

Performance Measures Performance Standards

2010/2011 2009/2010 (target) (actual)

Planned education, outreach and communication Four editions of Ice Sheet Four editions of Ice Sheet actions are undertaken annually. published annually. published.

Two stakeholder outreach A science conference and a functions held annually. Wellington stakeholders event held.

Two invited artists taken to Two invited artists taken to Antarctica annually. Antarctica under the Invited Artists Programme.

STATEMENT OF INTENT 2010 – 2013 35

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■ 10.1.5 INTERNATIONAL LINKAGES International collaborations and representation in respect of scientifi c and other programme-level New Zealand activities in Antarctica and the Southern Ocean.

Performance Measures Performance Standards

2010/2011 2009/2010 (target) (actual)

Internationally well connected Antarctic Programme Antarctica New Zealand Four key leadership roles through international exchanges; collaborations; and staff fi ll at least one fi lled by Antarctica New representation at international fora. leadership role on Zealand staff - Chair of CEP; committees, working Executive Committee member groups and delegations to of COMNAP; UK Lake international Antarctic Ellsworth Sub-Glacial Lake related fora. Science Steering Group; and Secretary of SCAR’s Evolution and Biodiversity Group.

New Zealand advances the Three new science formation of at least two collaborations advanced with signifi cant collaborative the United States: installation projects with the United of a US scientifi c instrument States in the Ross Sea at the New Zealand Arrival region. Heights laboratory; a collaboration with New Zealand’s ice coring programme; and continued involvement in the next target for the ANDRILL research programme.

Conduct activities under the Information exchanges co-operation agreement completed with Australia and with Australia and advance Korea. collaboration arrangements with Korea and Russia to realise mutual benefi ts.

Quantity, Quality and Timeliness • Outputs will be delivered in accordance with the priorities and policy directions established by the Government. • Outputs will be delivered by agreed dates and as specifi ed in the Output Agreement between the Minister and Antarctica New Zealand. Cost This output class will be provided within the appropriated sum of $13,550,000 (inclusive of GST).

2010/2011 Total output class to be provided within (GST inclusive) $13,550,000 2009/2010 Total output class to be provided within (GST inclusive) $12,850,000

Provider New Zealand Antarctic Institute.

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1373_Statementofintent10_output.indd Sec1:36 10/05/10 4:28 PM 1373_Statementofintent10_output.indd Sec1:37 10/05/10 4:28 PM Antarctica New Zealand Private Bag 4745 Administration Building International Antarctic Centre 38 Orchard Road, Christchurch, New Zealand Tel 64 3 358 0200 Fax 64 3 358 0211 www.antarcticanz.govt.nz

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