Wedding and Event Planning Services Your Trusted Partner In Much Awaited Celebrations
Introduction
We Make Sure Your Day Goes Off Without a Hitch.
Your wedding day. The statement “I do” intertwines the lives of two different people from two different families. The love of a bride and groom connects and manifests the eternal promise for each other. This pledge of devotion will be one of the most important days of your life.
Imagine yourself going down the aisle wearing the dress of your dreams to meet your prince charming. Love is in the air. And then it hits you. How would all of it be possible without the vendors and wedding planner?
Who is going to plan and conceptualize everything from the venues to what people will eat? Who will make sure we stay
on budget?
What is the right theme and color scheme that appropriately matches us as couple and the location of the wedding?
These are only a few of the numerous concerns you will have. You may think “We need to save as much money as possible, forget the planner! Wedding planning will be a breeze.” However, the truth of the matter is that the wedding planner or coordinator is NOT an expense you should remove from your budget. They are a “major” vendor. A wedding is a once in a lifetime event worth spending for. And a dream that is not carefully planned can quickly turns into a disaster. A wedding planner will make sure that your dreams do come true and that your event goes off without a hitch.
Hiring a professional wedding coordinator to arrange and organize your dream wedding is important. You need a well- trained and highly proficient team to
(a) plan and conceptualize the pre-nuptial and the day of event;
(b) provide budgeting of the wedding essentials and
(c) implement effectively the well-planned coordination services months before the event. Your Trusted Partner In Much Awaited Celebrations
We at The Event Diva have been in the events management services and wedding coordination business for more than
10 years. We will bring your wedding visions to life. Let us be a part of your anticipated celebration of life, love, hope, and happiness. You can be sure that we will make your day the best it can possibly be. Your Trusted Partner In Much Awaited Celebrations
A Little More About The Event Diva ...
I would like to take this opportunity to give you a little more background on my company, and also recommend our events management services for your wedding and bridal needs.
Karr Stewart
I have been in the events and wedding coordination services industry for more than 10 years. I'm not your average planner. People hire me because they want a wedding or marriage proposal that is extraordinary. Many of my clients are intensely busy professionals that depend on me to make their planning process stress-free and to discover what will make their day uniquely special. I make design and planning simple for our clients - and simple isn't easy.
Weddings are my passion, and I put my heart and soul into each and every event. I am dedicated to making your wedding as unique as you, as fabulous as you, and so seamlessly executed, it will feel like a dream.
Trust me to provide you with:
Professional and well-trained staff, receptionists and wedding coordinators, just like
your extended family -- we will plan, conceptualize, organize and handle your dream
wedding.
Fast, complete and quality service. You will have nothing to complain or worry about,
because I will address any issue that may arise.
A Reliable and seasoned wedding planner that's worth every penny of your
wedding budget.
For more details and information on how we can assist with planning your big day, please call us at The Event Diva. Feel free to also visit us at www.theeventdiva.com for more packages and browse the wedding albums of our previous couples that may serve as your reference.
Below you will find a breakdown for each of our key areas of responsibility and expertise. Your Trusted Partner In Much Awaited Celebrations
Wedding/Bridal Coordination Services List and Pricing Your Trusted Partner In Much Awaited Celebrations
Day of Coordination
Starting at $1750
The Event Divas “Day Of” Wedding Coordination service is designed for the couple who
have completed all their wedding plans and want a professional to execute these plans on
their wedding day. Our day of wedding planning service begins two weeks out.
We tie any loose ends so you will be at ease. We will conduct the ceremony and reception
according to your plans and specifications so that your special day is flawless. On your
wedding day, we will be your direct line of communication for family, the wedding party,
guests and vendors. Our team will communicate with and guide your vendors for set up
according to your timeline.
Phase I:
Complimentary 1-hr Consultation to Wrap Up Details
Personal Vendor Referral List According to Your Needs After First Meeting
Wedding Day Design Guidance
Phase II:
Services Begin 2 Weeks Prior to Wedding Date
One Yes Girls Events Coordinator and One Assistant on Your Wedding Day
A One Hour Site Inspection the Week of Your Wedding
Wedding Planning Organization Templates to Assist You
Timeline of Scheduled Wedding Events
Final Calls the Week of Wedding to Vendor List and Services
One Hour Ceremony Rehearsal
Ceremony:
Location Set-Up & Coordination of Vendors
Up to 10 Hours of Wedding Day Coordination (*additional hours available for fee)
Procession and Recession Coordination
Handle All Personal Items for Ceremony & Reception (guest book, toasting flutes,
favors, etc.) Your Trusted Partner In Much Awaited Celebrations
Emergency Wedding Day Kit (if needed)
Reception:
Guest Coordination and Assistance
Location Set-Up & Coordination of Vendors
Distribute Final Payment & Gratuities to Vendors (paid by client)
Post Reception Clean-up (secure personal items, facilitate transportation, etc) Your Trusted Partner In Much Awaited Celebrations
The Absolute Package
Customized Rate
The Absolute wedding package is our all-inclusive and most popular wedding planning
service. It’s exactly as it sounds…absolutely everything you’ll need! This service is catered to
busy couples who want their ideal wedding, but may not have the time to plan and execute
their vision while keeping their day job.
Our The Event Divas planners will be available to you on an ongoing basis. You decide how
involved you want to be in the planning. With our professional guidance, you’ll be informed
of deadlines and enjoy every minute of your wedding experience.
Phase I:
Complimentary One Hour Consultation to Discuss Design and Budget
Budget Template
Personal Vendor Referral List According to Your Needs After First Meeting
Month by Month Timeline Designed to Assist You at the Start of Your Planning
Wedding Day Design Guidance
Phase II:
Two The Event Divas Coordinators on Your Wedding Day
11 hours on Wedding Day with The Event Divas Coordinators (additional hours
available for fee)
Review Vendor Deposits & Payments Due
Stationery Design
Transportation Coordination
Guest Gift Basket Coordination & Delivery with Wedding Agenda
Coordination of Bridal Party Lunch on Wedding Day
Room Block Coordination
Marriage License Information
Seating Chart and Floor Plan Design
Venue Liaison & Review Banquet Event Orders
Relay Final Head Count
Up to Two One Hour Site Inspections at Ceremony and Reception venue (mileage Your Trusted Partner In Much Awaited Celebrations
invoiced at .55 per mile separately)
Personalized Timeline of Scheduled Wedding Events
Contact and Confirm All Hired Vendors and Distribute Wedding Agendas to Each
Vendor
Ceremony Rehearsal Coordination up to 1 ½ hours
Ceremony:
Bride and Groom “Good Morning” Check-in Call
Location Set-Up & Coordination of Vendors
Guest Coordination and Assistance
Procession and Recession Coordination
Handle All Personal Items for Ceremony & Reception (guest book, toasting flutes,
favors, etc.)
Distribute Final Payment & Gratuities to Vendors (paid by client)
Emergency Wedding Day Kit (if needed)
Reception:
Location Set-Up & Coordination of Vendors
Guest Coordination and Assistance
Grand Entrance/ Departure Coordination
Post Reception Clean-up (secure personal items, facilitate transportation, etc)
Emergency Wedding Day Kit (if needed)
Delivery of Gifts and Personal Items to Designated Area for Pick-up
Contact us for customized rates and to schedule your complimentary consultation. Your Trusted Partner In Much Awaited Celebrations
The Essential Package
Customized Rate
The Essential Wedding package is designed for couples who need assistance during the last
two months of their wedding planning (the busiest time). We can help you complete the
event design that compliments your vision and budget.
After your initial consultation, two months prior to your wedding, one of our consultants
will complete any unfinished wedding plans. On your wedding day, we’ll be your direct line
of communication for family, the wedding party, guests and vendors. We’ll conduct the
ceremony and reception according to your specifications so your day is flawless. The Event
Divas Coordinator(s) will guide your vendors through set up according to your timeline.
Phase I:
Complimentary One Hour Consultation to Discuss Design and Budget
Wedding Day Design Guidance in Areas You Still Have Left to Complete
Phase II:
Services Begin Eight Weeks Prior to Wedding Date
One Yes Girls Events Coordinator and One Assistant on Your Wedding Day
A One Hour Site Inspection at Ceremony and Reception venue
Personalized Timeline of Scheduled Wedding Events
Contact and Confirm All Hired Vendors and Distribute Wedding Agendas to Each
Vendor
Unlimited Communication Via Email or Phone
Ceremony Rehearsal Coordination up to 1 ½ hours
Ceremony:
Location Set-Up & Coordination of Vendors
Up to 10 Hours of Wedding Day Coordination (additional hours available for fee)
Guest Coordination and Assistance
Procession and Recession Coordination
Handle All Personal Items for Ceremony & Reception (guest book, toasting flutes,
favors, etc.) Your Trusted Partner In Much Awaited Celebrations
Reception:
Grand Entrance/ Departure Coordination
Guest Coordination and Assistance
Location Set-Up & Coordination of Vendors
Distribute Final Payment & Gratuities to Vendors (paid by client)
Post Reception Clean-up (secure personal items, facilitate transportation, etc)
Emergency Wedding Day Kit (if needed)
Contact us for customized rates and to schedule your complimentary consultation. Your Trusted Partner In Much Awaited Celebrations
Event Packages
Events/Parties Cost
Engagement Parties $500 and up
Bridal/Wedding Showers $400 and up
Bridal/Wedding Showers $300 and up
Bachelor/Bachelorette parties $275 and up
Bridal Luncheon $250 and up
The Event Divas will help you plan and host the perfect party. Our Event Packages are designed to take the guess work out of party planning so you can focus on what matters most...having fun! Choose from one of our pre-packaged themes or we can create a custom theme to bring your own vision to life.
Pre-Packaged themes include:
Beach Theme Party, Polynesian or Hawaiian Theme Parties
British Themed Event ideas
Disco 1970s party
Gangster or Mafia Mobster 1920s and 1930s theme parties
Las Vegas Casino and James Bond Theme night ideas
Trivia Game show with podiums
Wild Wild West and Country themed events
All packages include: • Venue Location Assistance • Vendor Management • Vendor Referral Service • Custom Design & Decor Development
• Set Up & Breakdown...and more! Your Trusted Partner In Much Awaited Celebrations
A La Carte Services
Customized Rate
– Venue Search Package: We’ll help you find your perfect ceremony/reception venue.
– Destination Weddings
– Wedding Design Consultation
– Decoration of Honeymoon/Wedding Night Suite
– Hotel Accommodations
– Hotel Room Blocks Coordination
– Wedding day transportation for Bridal Party & Guests
– Tuxedo and Rental Item Returns
– Rehearsal Dinner Design & Coordination
– Guest Welcome Bags and Delivery
Contact us for customized rates! Your Trusted Partner In Much Awaited Celebrations
Marriage License Information
Dallas County Clerk
Marriage License - 21st Floor
Renaissance Tower - 1201 Elm Street, 21st and 22nd Floor, Dallas, TX 75270
Phone: (214) 653-7099 • Fax: (214) 653-7176
Hours: 8:00 a.m. - 4:30 p.m., Monday - Friday (except for Court Approved Holiday)
New Laws Effecting Marriage Licenses:
Expiration of License If a marriage ceremony has not been conducted before the 90th day after the date the Texas Family license is issued, the Code § 2.201 marriage license expires.
Who can perform Family Code is amended as follows: a marriage ceremony (a) the following persons are authorized to conduct a marriage ceremony: a retired judge of a municipal court and a retired Texas Family judge or magistrate Code § 2.202 of a federal court of this state.
Absent Applicant All applicants must be present for the Affidavit ceremony unless: (a) the absent applicant is a member of the armed forces of the United States stationed in another country in support of combat or another military operation; Your Trusted Partner In Much Awaited Celebrations
and unable to attend Texas Family the ceremony. All Code § 2.006 & other applicants will 2.007 have to be present for the ceremony.
HIV & AIDS The DSHS shall information; Posting prepare and make on Internet available to the public on its internet web site information about acquired immune deficiency syndrome (AIDS) and human immunodeficiency virus (HIV).
www.dshs.state.tx.us /hivstd/info/edmat.s Texas Family htm Code § 2.010
**Please do not send cash through the mail. Money Order Only.
Premarital Education Handbook
"When You Get Married" is provided by the Office of Attorney General under the Texas
Family Code Section 2.014, in hopes of creating a relationship that is satisfying and acceptable for you and your partner.
What are the requirements for getting a formal marriage license?
Both parties must appear before the county clerk;
Submit proof of identity and age;
Provide information applicable to each person for which space is provided
Mark the appropriate boxes provided in the application and;
Take the oath printed on the application and sign before the county clerk.
What can I use as proof of identity?
Driver's license or identification card issued by this state or another state;
United States passport;
A current passport issued by a foreign country; Your Trusted Partner In Much Awaited Celebrations
An original or certified copy of a birth certificate issued by a Bureau of Vital Statistic
for a state or a foreign government (printed within the last 10 years). Must present a
valid form of government issued ID; or
Military ID card
Forms of identification cannot be mutilated(Ex. torn, taped together, or
laminated).
What is the cost of a marriage license?
The cost of a marriage license is $81.00 cash.
Couples who go through the State of Texas approved marriage education class (Twogether in Texas) will not have to pay the $60.00 State portion of the marriage license fee. They will still pay the smaller County portion, which varies by County. The certificate must be presented to the clerk at the time of purchasing the marriage license.
For more information please click on the following link to search for marriage Education services in your area: www.bethechampion.org Spanish web site : www.seelcampeon.org
What are my payment options?
For your convenience, we have provided the following payment options:
The following payments can be made at the Downtown office.
Renaissance Tower
1201 Elm St., Ste. 2100A
Dallas, TX 75270
*credit / debit cards:
*Cash
*Money Order
ON-LINE APPLICATION FOR MARRIAGE LICENSE LICENSE Your Trusted Partner In Much Awaited Celebrations
Marriage License Information FAQ
What is the expiration of a marriage license?
If a marriage ceremony has not been conducted before the 90th day after the date the license is issued, the marriage license expires.
Who can conduct a marriage ceremony?
A licensed or ordained Christian Minister or Priest;
A Jewish Rabbi;
A person who is an officer of a religious organization and who is authorized by the organization to conduct a marriage ceremony; and
a justice of the supreme court, judge of the court of criminal appeals, justice of the courts of appeals, judge of the district, county, and
probate courts, judge of the county courts at law, judge of the courts of domestic relations, judge of the juvenile courts, retired justice
or judge of those courts, justice of the peace, retired justice of the peace, judge of a municipal court, retired judge of a municipal court,
or judge or magistrate of a federal court of this state; and a retired judge or magistrate of federal court of this state.
What should be done once the marriage license has been purchased?
After you have purchased your marriage license you must select an authorized officiate to perform the ceremony, and wait the appropriate
72-hours before the ceremony take place to get married; unless both parties have completed and obtained a Two gether in Texas premarital education class, or is a member of the armed forces of the United States and are on active duty.
Who should record the marriage license after the ceremony takes place?
The person who conducts a marriage ceremony shall record on the license the date and the County in which the ceremony is performed and the person's name, subscribe in the license, and return the license to the County Clerk who issued the license not later than the 30th day after the date the ceremony is conducted.
What are the requirements for a marriage license?
Both parties must appear before the county clerk;
Submit proof of identity and age;
Provide information applicable to that person for which space is provided
Mark the appropriate boxes provided in the application and;
Take the oath printed on the application and sign before the county clerk.
Can I use my Texas marriage license to get married in another state?
A marriage license issued in the State of Texas can be used for ceremonies in other States. Please contact your out-of-state officiate before applying for a State of Texas marriage license. Please keep in mind your license will only be recorded in the County and State Your Trusted Partner In Much Awaited Celebrations
in which you applied.
What are the requirements for an Absent Applicant Affidavit?
Absent Applicant Affidavit Application
Both bride and groom must be in full compliance with the following information or the application will be denied.
Applicants using an absent applicant affidavit must be present for the ceremony unless; the absent applicant is a member of the
armed forces of the United States stationed in another country in support of combat or another military operation; and unable to
attend the ceremony.
Information for an absent applicant affidavit can only be completed by the absent applicant.
ALL Affidavit's must be Notarized.
This application is not available for an informal marriage license (Common Law).
The affidavit will be denied if any of the questions are not answered or if affidavit is not notarized.
Documents with white out or mark outs will not be accepted.
Please print or type all requested information in blue or black ink.
The absentee applicant must return the original completed affidavit directly to the person they wish to marry.
The absent applicant must provide a valid photo copy of an acceptable government issued identification card.
Valid driver's license,
Valid passport,
Valid state issued ID card,
Valid military ID card, or
Certified birth certificate printed within the last 10 years along with a valid photo ID.
The individual appointed as proxy must be present when purchasing the marriage license.
What type of identification is required for an informal marriage license?
An acceptable form of identification for all parties that states the correct name and date of birth, this may include any of the following:
Valid driver's license,
Valid passport,
State issued ID card,
Military ID card or,
Certified copy of birth certificate and valid photo ID
NOTE: The ID for the absent applicant must be a legible photocopy. The ID for the parties appearing before the clerk must be orig inal. Your Trusted Partner In Much Awaited Celebrations
An absent applicant affidavit expires 30 days from the date of signature. If any changes or corrections are made after the absent applicant has signed the application a new application is required.
You can apply for a marriage license at the following locations:
Dallas County Clerk's Office South Dallas Office Government Center 7201 S. Polk Renaissance Tower 1201 Elm St., Ste. 2100A Dallas, Texas 75232 972-228-0280 (Call for office hours) Dallas,TX 75270 214-653-7099
(8:00am-4:00pm, Monday through Friday)
Richardson Office Irving Office 1411 W. Belt Line Road 841 W. Irving Blvd.
Richardson, Texas 75080 Irving, Texas75060 214-589-7000 (Call for office hours) 214-904-3042
Monday - Friday 8:00am - 11:00am and 1:00pm - 3:00pm
Beckley Courthouse Lancaster Office 410 S. Beckley Ave 107 Texas Street
Dallas, Texas 75203 Lancaster, Texas 75146
214-943-5981 (Call for office hours) 972-228-2272
Grand Prairie Office
106 West Church Street, Suite 205 St
Grand Prairie, Texas 75050
214-751-4040 Your Trusted Partner In Much Awaited Celebrations
How can I obtaining a certified copy of my marriage license?
The cost per copy is $10.00. You can come into the office or send in a request by mail. If requesting by mail, please use a MONEY
ORDER. Also, due to high volume please allow 6 to 8 weeks to receive your requested information.
A NON-REFUNDABLE SEARCH FEE OF $10 WILL APPLY FOR ALL SEARCHES AND OR COPIES Your Trusted Partner In Much Awaited Celebrations
Civil Ceremony Services Information
Effective July 1, 2015, Judge DePiazza is no longer conducting marriage/wedding
ceremonies. Judge DePiazza will conduct a brief formal declaration of civil marriage that
will strictly be a witnessing to the individuals’ acknowledgement that they want to be united
under the marriage laws of Texas. The declaration is:
Do each of you come here today to declare your desire to be united under the marriage laws
of Texas?
Affirmation from both parties completes the declaration.
If you desire a more traditional type of ceremony, you can contact the Justice of the Peace
Precinct 3 office in Lewisville at (972) 434-4750 or the Justice of the Peace Precinct 1 office
in Denton at (940)349-3170.
Declarations are scheduled between 9:00 am and 4:15 pm by appointment and based on
availability. Appointments can be made up to 30 days from the requested date.
Appointments are not available after hours.
There will be no photography or video recording during the declaration. You may use the
courtroom afterwards to take pictures if you wish.
Appointments will not be confirmed until an acknowledgement is turned into the office and
the $100.00 cash fee is paid. The fee must be paid within 72 hours of scheduling or the
appointment may be cancelled due to the number of no-shows experienced when the fee is
not timely paid. Your Trusted Partner In Much Awaited Celebrations
The Bride’s Checklist
9 – 12 Months Before Your Wedding
Select a wedding planner to help you avoid wasting time or money.
Begin thinking about the type of wedding you want to have. (Formal, informal, seated, buffet, afternoon or evening, etc.)
Throw an engagement party for your friends and family to announce your plans to marry.
Confirm ceremony date, time, and site with Officiant.
Set a preliminary budget.
Set the date.
Select attendants.
Reserve the reception site.
Select and book caterers, photographers, videographer, florists, musicians, and other service providers.
Begin compiling guest list.
Select wedding dress, headpiece, and bridesmaid dresses.
Start thinking about your honeymoon.
6 – 9 Months Before
Attend premarital classes.
Choose and order your dress accessories.
Order your wedding cake.
Register for china, gifts, etc.
Shop for a new home or apartment.
6 Months Before
Place deposits and sign contracts for wedding services.
Choose bridesmaid dresses and accessories.
Choose flower girl dress.
If traveling, make sure your visas and passports are up to date.
Complete honeymoon plans with groom.
Discuss rehearsal dinner with groom
4 Months Before
Verify that the wedding gown, bridesmaid dresses, and flower girl dress have been ordered. Your Trusted Partner In Much Awaited Celebrations
Make sure addresses for guest list are up to date.
Order invitations, announcements, and any other personal stationery
Choose and order formal wear for groom and attendants.
Make sure all out-of-town male attendants have submitted their measurements to your formal wear provider.
Verify that both mothers have selected and ordered their dresses.
Investigate requirements for medical test and other records for your marriage license.Design a map to direct guests to the ceremony
and reception sites.
Complete registering.
Shop for trousseau.
2 Months Before
Schedule final fitting.
Finalize bridal registry.
Confirm ceremony details with your Officiant.
Finish addressing invitations and announcements.
Finalize wardrobe for showers, pre-wedding parties, and honeymoon.
Shop for gifts for bridal party.
Shop for accessories, such as shoes, stockings, garter, purse, cake knife, candles, and guest registration book.
Choose wedding rings and arrange for sizing and engraving.
Plan your bridesmaid party, luncheon, or tea. Provide them with a list of responsibilities and your expectations on the day of the
wedding.
Schedule an appointment with your hairdresser and make-up consultant.
Finalize and verify all details with service providers directly or through your wedding planner. Your Trusted Partner In Much Awaited Celebrations
6 Weeks Before
Mail invitations.
Confirm all attendants have been fitted for formalwear.
Set rehearsal and communicate time, date, and place to appropriate parties.
Make final menu decisions.
Discuss wedding photo shots with photographer and videographer.
Send announcement to newspaper.
Attend your Bridal Shower.
Write thank you notes for gifts.
Select readings and special passages for ceremony.
2 Weeks Before
Pick up wedding gown and confirm its fit and condition.
Take care of blood and medical tests, and marriage license requirements.
Finalize musical selections for the ceremony and reception.
Finalize seating chart for reception.
Print reception place cards.
Provide caterer with final head count.
Finalize timeline with your wedding planner for the day of the wedding.
Finish addressing announcements to mail on the wedding day.
Attend your Bachelorette get-together.
Prepare gift baskets or special notes of thanks to be delivered to your selected guests rooms.
Break in wedding shoes by wearing them around your home.
Write our toast for wedding reception and rehearsal dinner.
1 Week Before
Pick up wedding rings.
Give final guest count for the reception to your caterer.
Practice applying make-up for the wedding day, if doing on own.
Confirm details with all service providers.
Verify all bridesmaids and groomsmen have picked up their formalwear.
Confirm that all attendants know when to arrive at the rehearsal, rehearsal dinner, and wedding ceremony.
Confirm honeymoon plans.
Make a list of names and pronunciations for the Best Man to mention in his introduction, if appropriate.
Cancel newspaper and mail for while you are away. Your Trusted Partner In Much Awaited Celebrations
Pay upcoming bills that will be due while you are away.
Pack honeymoon and purchase traveler’s checks.
Arrange to move belongings to new home.
1 – 2 Days Before
Review any special seating arrangements with ushers.
Groom to pick up formal wear.
Make sure marriage license is in hand.
Check all final details with caterer, florist, musicians, etc.
Manicure, pedicure, and spa as you like.
Confirm transportation.
Arrange for your wedding planner to receive an envelope of tips and fees for distribution to clergy and vendors.
The Night Before Your Wedding
Sleep, sleep, and sleep some more. You have the biggest day of your life ahead of you. You want to look and feel your best. Make sure to make time with family, especially parents to share memories of times gone by and to say thank you. Take photos of your last hours at home as a single person. Take some quiet time for yourself. Close your eyes and visualize every step of the coming day. This will relax you and help prevent unforeseen incidents.
The Morning of Your Wedding
Have a small meal before leaving for the wedding. Don’t bring too many personal items that you have to worry about later. Stay calm. If you run behind schedule, take a deep breath and remember that the ceremony will wait for you! Your family and friends want to see you shine and not be frazzled because you are running late. Relax and let your happiness carry the day. Your Trusted Partner In Much Awaited Celebrations
Countdown to “I Do”
2 Hours Before “I Do”
Groom, Best Man, and Groomsmen begin dressing.
45 Minutes…
Ushers arrive at the wedding site, pick up boutonnieres and programs, go over seating plans, and wait at the entrance for guests to arrive.
30 Minutes…
Pre-processional music begins playing, final check of marriage license, Mother and attendants leave for the wedding site, and ushers begin seating guests.
20 Minutes…
Groom and Best Man arrive, Father (or Bride’s escort) and Bride leave for the ceremony site.
5 Minutes…
Parents of Bride and Groom are seated according to wedding type and traditions.
1 Minute…
And now the moment you have been waiting for! The Officiant stands ready and the ceremony begins!! Your guests now rise to watch you make your entrance!!! Smile! This is your moment!!!
After the Honeymoon
Report name and address changes to Social Security and appropriate agencies and companies (i.e. driver’s license, utilities, etc.) Preserve your flowers and gown. Send thank you notes to your guests. Your Trusted Partner In Much Awaited Celebrations
Wedding Party Checklist
Maid of Honor Checklist Best Man Checklist
Organizes a pre-wedding party for the groom Helps address invitations and place cards Usually gives an individual gift to the couple Attends as many prenuptial events as possible Is expected to attend the rehearsal and is including the Organizes bridesmaids’ gift to the bride rehearsal dinner Usually gives an individual gift to the couple. Gets the groom dressed and to the ceremony Makes sure that all the bridesmaids, the flower girl,and the Makes sure the groom’s wedding related expenses ring bearer are at fittings, the rehearsal,and the ceremony on Makes sure the groom has the marriage license time Delivers any payment to vendors as prearranged Is expected to attend the rehearsal and is included Enters the sanctuary with the groom Walks in processional and recessional Takes care of and holds the bride’s wedding ring Holds the groom’s wedding ring Makes sure all ushers are properly attired and in on time are Helps with the bride’s gown prepared (Officiant fee, tips, etc.) with him place on time Arranges the bride’s veil and train before the at the rehearsal Walks in the recessional dinner processional and recessional Witnesses the signing of the marriage certificate Makes sure the bride’s gown is “picture perfect” Drives the bride and groom to reception, if no driver is hired Holds the bride’s bouquet during the ceremony Helps welcome guests at reception Witnesses the signing of the marriage certificate Offers first toast to bride and groom at reception Stands in the receiving line Dances with the bride, maid of honor, mothers,and single Keeps the bride on schedule female guests Helps the bride change into her going away clothes Helps the groom get ready for the honeymoon Takes care of the bride’s gown and accessories after through Gathers up and takes care of groom’s wedding out the day clothes after he changes the reception Has a car ready for the bride and groom to leave the Pays for own wedding attire and transportation reception Assist the Maid of Honor as requested Attend as many prenuptial events as possible Possibly host or co-host a party or shower (optional) Assist the bride with errands Contribute to bridesmaids’ gift to the bride. Usually gives an individual gift to the couple Are expected to attend the rehearsal and are to the wedding Your Trusted Partner In Much Awaited Celebrations
Bridesmaid's Checklist Groomsmen & Usher's Checklist
Arrive at dressing site promptly Participate in party for the groom, if there is one Walk in processional and recessional Usually gives an individual gift to the couple Possibly participate in receiving line Expected to attend the rehearsal and the rehearsal dinner Dance with ushers and single male guests Review any special seating situations with the head Help gather guests for the first dance, cake cutting, and Greets guests as they arrive bouquet toss Seat the eldest women first if a group of guests usher before Participate in bouquet toss, if single the ceremony begins Look after the couple’s elderly relatives and/or friends arrive simultaneously Pays for own wedding attire and transportation Ask guests whether they are to be seated on the bride’s side Participate in party for the groom, if there is one or the groom’s side Usually gives an individual gift to the couple Coordinate return of rented apparel with head usher Expected to attend the rehearsal and the rehearsal to the Pay for own wedding attire and transportation wedding included at the rehearsal dinner Expected to attend the rehearsal and the rehearsal to the wedding included at the rehearsal dinner
Flower Girl Checklist Ring Bearer Checklist
Dress and accessories should be paid for by her family He immediately precedes the flower girl in the processional Attends the rehearsal although she usually does not attend Carries either the actual rings or a facsimile of the rings the rehearsal dinner (often a practical idea), on a white velvet or satin cushion. If In the processional, walks alone directly before the bride and the rings are genuine, they should be fastened to the cushion her father with a very thin thread or placed over a firmly fixed hatpin. Often scatters petals from a basket she holds, although this is The best man takes the rings from the cushion at the right sometimes too overwhelming a responsibility for a young girl moment to manage in front of a large group of people. It is usually Walks with the flower girl in the recessional, directly behind easier for her to carry either a small basket of flowers or a the bride and groom tiny nosegay of flowers similar to those carried to those The bride may hire a babysitter or ask one of the ushers to carried by the bridesmaids look after the ring bearer, to be in charge of checking his In the recessional, walks with the ring bearer, directly appearance, making sure he is present for formal pictures, behind the couple helping him manage his food at the reception, and escorting The bride may hire a babysitter or ask one of the bridesmaids him to the men’s room to look after the flower girl, to be in charge of checking her Hosts an engagement party (the bride’s family appearance and making sure she is present for formal Helps couple to decide on sites or assists pictures, helping her manage her food at the reception, and Usually contributes to the wedding budget escorting her to the ladies room May select hotel for out of town guests and attend the rehearsal dinner Your Trusted Partner In Much Awaited Celebrations
Father of the Bride's Checklist Mother of the Bride Checklist
Hosts an engagement party (the bride’s family traditionally Mother of the Bride's Checklist gets the first opportunity) Hosts an engagement party (the bride’s family traditionally Rents own formal wear (work with couple to coordinate with gets the first opportunity) wedding party) Helps couple to decide on sites or assists in making other big Helps couple to decide on sites or assisting making other big planning decisions planning decisions Usually contributes to the wedding budget May select hotel for out of town guests and reserve a block of Assists the bride in putting together the family’s guest list reduced rate rooms Offers suggestions for special family or ethnic ceremony Helps pick up out-of-town guests from airport. traditions May also arrange transportation to and from the May help bride to shop for wedding gown and accessories wedding/reception Chooses own wedding day outfit (may consult with mother Typically travels to ceremony with the bride of the groom about formality) Walks daughter down the aisle Along with the maid of honor and bridesmaids, may plan Gives the bride away during the ceremony and host bridal shower Escorts the mother of the bride out following the wedding On wedding day help bride to get ready party May accompany daughter and husband to ceremony Greets guests in the receiving line Walk in recessional with husband following wedding party May be announced with wife at reception Greet guests in receiving line May make a welcoming speech May be announced along with husband Sits in an honored place at the parent’s table Sits in an honored place at parent’s table Toasts the newlyweds after the best man makes his speech May assist with coordinating vendors May host a post- and the groom responds wedding brunch) Dances with the bride May take care of vendor balances at the end of the reception Your Trusted Partner In Much Awaited Celebrations
Mother of the Groom Checklist Father of the Groom Checklist
Contacts the mother of the bride if the families are not Attends (first) engagement party, if the bride's family hosts acquainted (or plans a celebration if you have met) one Attends (first) engagement party if the bride's family hosts Along with wife, may host an additional engagement party one for groom’s side of the family Along with husband, may host an additional engagement Along with wife, may contribute to the wedding budget party for the groom’s side of the family May help couple decide on sites and/or make other big Usually contributes to wedding budget planning decisions May help couple decide on sites and/or make other big Rents own formal wear (after talking with couple to planning decisions coordinate with wedding party); attends fittings as needed Helps group to put together family’s guest list Along with wife, plans rehearsal dinner Offers suggestions for special family or ethnic ceremony May travel to ceremony with the groom and the best man traditions May escort wife to her seat right before the mother of the May help bride shop for her wedding gown bride is seated Chooses own wedding day outfit (may consult with mother of Escorts mother of the groom out after wedding party and the bride about formality) bride’s parents Along with husband, plans and hosts the rehearsal dinner Greets guests in the receiving line Escorted out following the wedding party and the bride’s May be announced with wife parents May make a welcoming speech Greets guests in the receiving line Sits at an honored place at the parent’s table May be announced along with husband at the wedding May toast the newlyweds reception May settle final bills with wedding vendors Sits in an honored place at the parent’s table Does mother-son dance with groom Attends post wedding brunch (if held) Your Trusted Partner In Much Awaited Celebrations
Karr Stewart Certified Wedding and Event Planner Irving, Texas 75060 “Day Of” Services Contract
This Agreement is made this ______day of ______, 20__.
Bride’s Name: ______
Groom’s Name: ______
Address: ______City ______State ____
Home Phone: ______Other: ______
Date of Event: ______
Package: “Day Of” Service
Name and Location of Event: ______
Number of Guests: ______
Cancellation Policy
In the event the services of the Wedding Planner are no longer required (cancellation of wedding, etc.); a percentage of the deposit will be forfeited, as set out below:
• 0% of the deposit forfeited if the event is cancelled within 3 days of the signing of this contract.
• 33% of the deposit forfeited if the event is cancelled between 4-15 days of the signing of this contact.
• 67% of the deposit forfeited if the event is cancelled between 16-30 days of the signing of this contract.
• 100% of the deposit forfeited if the event is cancelled after 30 days of the signing of this contract.
Total The client agrees to the total fee as outlined above and to a payment schedule as follows: $______.
Payment Schedule 15% of total fee as deposit upon booking
50% of outstanding balance due: ______/______/______
Outstanding balance due 30 days prior to event date: ______/______/______
I/We agree to the terms and conditions as set out above:
______
Karr Stewart, Certified Wedding Planner
______
Client Your Trusted Partner In Much Awaited Celebrations
Short Essay
The Event Diva will be a wedding and event planning business based out of the Dallas/Fort Worth Metropolitan area. Starting out, my business will focus on event planning but will branch into event design after I complete and receive my Master Planner Certifications. My plan is to attract clients who value the vintage/shabby/Rustic style weddings or events. Clients that really want to venture in DIY space.
Living in Texas, this will not be difficult.
I plan on marketing to those who not only think outside the box, but live there. Social media will be the majority of my initial plan to reach new clients. I will focus on the following 5 key platforms: Facebook, Instagram, Pinterest, and Linked In. I will create and maintain ecosystems throughout the week selecting one of the 5 key platforms for 45 minutes a day to post and communicate . Bridal Fairs will be my avenue for getting out and speaking with potential clients and networking with new/existing vendor relationships. I will attend 4 a year throughout the Dallas/Fort Worth Area. .
During this initial year I will be working out of a home office. I will utilize friends and family to assist at events during this first phase.
During this time I will also be seeking my Master Planner Certification to enhance my knowledge and expertise in the industry.
In 5 years, I plan on doing 10+ weddings per year and at least 5-7 non-wedding events. At this point I will also be incorporating event design and will need a traditional office space plus backroom staging space to design and implement decor installations. I will have a full staff of interns and assistants to help make all events successful.
My 10 year goal is to have a full staff of lead coordinators and designers to take full control of the numerous events that I’ll book on a yearly basis. The staff will be fully capable of planning all events with little direction while I work on gaining new business and further building my brand.
Karr Stewart- The Event Diva!