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Agenda of Ordinary Council Meeting

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Agenda of Ordinary Council Meeting I give notice that an Ordinary Meeting of Council will be held on: Date: Tuesday, 15 December 2020 Time: 1.00pm Location: Council Chamber 107 Heuheu Street Taupō AGENDA MEMBERSHIP Chairperson Mayor David Trewavas Deputy Chairperson Cr Christine Rankin Members Cr John Boddy Cr Kathy Guy Cr Tangonui Kingi Cr Kylie Leonard Cr John Mack Cr Anna Park Cr Kevin Taylor Cr Kirsty Trueman Cr Yvonne Westerman Cr John Williamson Quorum 6 Gareth Green Chief Executive Officer Ordinary Council Meeting Agenda 15 December 2020 Order Of Business 1 Apologies 2 Conflicts of Interest 3 Confirmation of Minutes 3.1 Extraordinary Council Meeting - 23 November 2020 ................................................................ 3 3.2 Ordinary Council Meeting - 24 November 2020 ....................................................................... 4 4 Policy and Decision Making 4.1 Consideration of Kinloch Representative Group Recommendation to Amend the Operational Hours for Central Kids Kindergarten Trust ............................................................ 5 4.2 Consideration of Turangi/Tongariro Community Board Recommendation: Turangi Volcanic Activity Centre Replacement Lease ........................................................................... 6 4.3 Adoption of the Annual Report 2019/20 .................................................................................... 7 4.4 Tender TDC/2021/352 Acacia Bay Water Supply Upgrade & Shared Path Renewal ............ 10 4.5 Waiora House Project - Request for Unbudgeted Expenditure .............................................. 14 4.6 Fees and Charges - AC Baths Private Pools .......................................................................... 19 4.7 Health and Safety Report ........................................................................................................ 22 4.8 Draft Asset Management Plans .............................................................................................. 27 4.9 Nukuhau Private Plan Change ................................................................................................ 30 4.10 Adoption of Bylaws for Public Consultation ............................................................................ 34 4.11 Adoption of the Class 4 Gambling and TAB Venue Policy 2020 ............................................ 39 4.12 Adoption of the Transport Strategy ......................................................................................... 41 4.13 Council Engagements January and February 2021 ............................................................... 43 4.14 Members' Reports ................................................................................................................... 44 5 Confidential Business 5.1 IRONMAN New Zealand - multi year contract extension (2021-2026) ................................... 45 Page 2 Ordinary Council Meeting Agenda 15 December 2020 3.1 EXTRAORDINARY COUNCIL MEETING - 23 NOVEMBER 2020 Author: Shainey James, Democratic Services Officer Authorised by: Tina Jakes, Head of Democracy, Governance and Venues RECOMMENDATION(S) That the minutes of the extraordinary Council meeting held on Monday 23 November 2020 be confirmed as a true and correct record. ATTACHMENTS 1. Council Meeting Minutes - 23 November 2020 Item 3.1 Page 3 Ordinary Council Meeting Agenda 15 December 2020 3.2 ORDINARY COUNCIL MEETING - 24 NOVEMBER 2020 Author: Shainey James, Democratic Services Officer Authorised by: Tina Jakes, Head of Democracy, Governance and Venues RECOMMENDATION(S) That the public and confidential portions of the minutes of the Council meeting held on Tuesday 24 November 2020 be confirmed as true and correct records. ATTACHMENTS 1. Council Meeting Minutes - 24 November 2020 2. Council Meeting Minutes - 24 November 2020 - confidential portion Item 3.2 Page 4 Ordinary Council Meeting Agenda 15 December 2020 4.1 CONSIDERATION OF KINLOCH REPRESENTATIVE GROUP RECOMMENDATION TO AMEND THE OPERATIONAL HOURS FOR CENTRAL KIDS KINDERGARTEN TRUST Author: Raeleen Rihari, Democratic Services Support Officer Authorised by: Tina Jakes, Head of Democracy, Governance and Venues PURPOSE To consider a recommendation from the Kinloch Representative Group to amend the authorised operational hours for the Central Kids Kindergarten Trust. DISCUSSION At its meeting on November 26, 2020, the Kinloch Representative Group considered a request from the Central Kids Kindergarten Trust to change the hours of operation on Tuesday mornings and subsequently made the following recommendation: KIN202011/01 RESOLUTION Moved: Ms Belinda Walker Seconded: Ms Renee des Barres That the Kinloch Representative Group recommends to Council to approve a replacement licence to occupy for Central Kids Kindergarten Trust for the Kinloch Community Hall up to 1 December 2021 subject to appropriate terms and conditions. The Kindergarten may cater for up to 25 children during the following operating hours subject to obtaining all appropriate consents: Monday - 11.00am-3.30pm Tuesday. - 8.30am-2.30pm Thursday - 8.30am - 12.30pm Friday 8.30 am - 2.30pm. CARRIED CONCLUSION It is recommended that Council considers the request to change the Central Kids Kindergarten hours of operation and approves a replacement licence as set out in the above resolution KIN202011/05. RECOMMENDATION(S) That Council approves / declines the request for a replacement licence to occupy for Central Kids Kindergarten Trust for the Kinloch Community Hall up to 1 December 2021 (subject to appropriate terms and conditions) and, subject to the Trust obtaining all appropriate consents, authorises the Kindergarten to cater for up to 25 children during the following operating hours: Monday 11.00am-3.00pm; Tuesday 8.30am- 2.30pm; Thursday 8.30am-12.30pm; Friday 8.30am-2.30pm. ATTACHMENTS Nil Item 4.1 Page 5 Ordinary Council Meeting Agenda 15 December 2020 4.2 CONSIDERATION OF TURANGI/TONGARIRO COMMUNITY BOARD RECOMMENDATION: TURANGI VOLCANIC ACTIVITY CENTRE REPLACEMENT LEASE Author: Raeleen Rihari, Democratic Services Support Officer Authorised by: Tina Jakes, Head of Democracy, Governance and Venues PURPOSE To consider a recommendation from the Turangi/Tongariro Community Board for a replacement lease for the Volcanic Activity Centre. DISCUSSION At its meeting on December 1, 2020, the Turangi/Tongariro Community Board considered a request from Thermal Activities Limited for a replacement lease (refer Attachment 1 to review the report) for part of the Turangi iSite building to enable the continued provision of the Volcanic Activity Centre (VAC). The members also had the opportunity to hear from the leasee / VAC owner, Mr David Wallace, who had received prior approval from the board chair to address the meeting. Discussions ensued and the below resolution was subsequently agreed: TT202012/01 RESOLUTION Moved: Cr John Mack Seconded: Mr Clint Green That the Turangi/Tongariro Community Board recommends to Council that it does not enter into a replacement lease agreement with Thermal Activities Limited for the purpose of operating the Volcanic Activity Centre and exit arrangements are negotiated with the tenant. CARRIED CONCLUSION It is recommended that Council considers the recommendation from the Turangi/Tongariro Community Board as set out in resolution TT202012/07. RECOMMENDATION(S) That Council either: Does not enter into a replacement lease agreement with Thermal Activities Limited for the purpose of operating the Volcanic Activity Centre and exit arrangements are negotiated with the tenant. (as recommended by the Turangi/Tongariro Community Board set out in resolution TT202012/07); or Enters into a replacement lease with Thermal Activities Limited for the purpose of operating the Volcanic Activity Centre at peppercorn rental of $1 a year for the next two years with a right of renewal for two years provided commission on ticket sales is increased from 15 percent to 40 percent. ATTACHMENTS 1. TTCB 01/12/20 agenda report: To Consider a Request for a Replacement Lease for the Volcanic Activity Centre at 1 Ngawaka Place, Turangi Item 4.2 Page 6 Ordinary Council Meeting Agenda 15 December 2020 4.3 ADOPTION OF THE ANNUAL REPORT 2019/20 Author: Tanya Wood, Policy Advisor Authorised by: Alan Menhennet, Head of Finance and Strategy PURPOSE To adopt the Annual Report 2019/20. EXECUTIVE SUMMARY Section 98 of the Local Government 2002 requires Council to formally adopt the Annual Report 2019/20. The Annual Report is the key public accountability document that compares Council's actual performance for the year against its forecast in the Annual Plan. A workshop was held on 8 September 2020 to allow Council the opportunity to review the draft Annual Report and receive an update on the information contained in the report. The Annual Report 2019/20 will be separately circulated or tabled at the meeting. RECOMMENDATION(S) 1. That Council adopts the Annual Report 2019/20. 2. That Council adopts the Summary Annual Report 2019/20. OPTIONS Analysis of Options There are two options available. Option 1 – adopt the Annual Report 2019/20 Advantages Disadvantages • Council will meet legislative requirements. • None Option 2 – do not adopt the Annual Report 2019/20 Advantages Disadvantages • None • Council will not meet its legislative requirements. Analysis Conclusion: Option 1 is the preferred option because it will allow Council to meet is legislative requirements. CONSIDERATIONS Alignment with Council’s Vision Council’s vision is ‘to be the most prosperous and liveable district in the North
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