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New York State Americorps 2021 Formula Pool

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New York State Americorps 2021 Formula Pool SHEILA J. POOLE ANDREW M. CUOMO Governor Commissioner New York State Office of Children and Family Services Commission on National and Community Service Grant Procurement REQUEST FOR PROPOSALS RFP #1066 New York State AmeriCorps 2021 Formula Pool Issued: 03/31/2021 Amended: 04/16/2021 Contents 1.0 GENERAL INFORMATION/CALENDAR OF EVENTS .......................................... 1 1.1 Procurement Contact .................................................................................................................. 3 1.2 Calendar of Events ...................................................................................................................... 3 1.3 Programmatic/Technical Informational Meeting Sessions ............................................... 4 1.4 Submission of Written Questions ......................................................................................... 5 1.5 Deadline for Prequalification in the Grants Gateway ........................................................ 5 1.6 Submission of Proposals ....................................................................................................... 6 1.7 OCFS Reserved Rights ......................................................................................................... 7 2.0 EXECUTIVE OVERVIEW .......................................................................................... 10 2.1 Introduction/Description of Program Objectives and Background ..................................... 10 2.2 OCFS Statewide Considerations ....................................................................................... 11 2.3 Purpose and Funding Availability ...................................................................................... 11 2.4 Term of Contract ................................................................................................................... 13 3.0 MINIMUM QUALIFICATIONS TO PROPOSE AND PREQUALIFICATION PROCESS ............................................................................................................................... 14 3.1 Minimum Qualifications ....................................................................................................... 14 3.2 Prequalification Process ...................................................................................................... 14 3.3 Vendor Responsibility Requirements ................................................................................ 16 4.0 PROGRAM REQUIREMENTS .................................................................................. 18 4.1 Funding Priorities.................................................................................................................. 18 4.2 Program Requirements Based on AmeriCorps Grant Award and Application Types 19 4.3 Accessibility of Web-Based Information and Applications ............................................. 26 5.0 PROPOSAL CONTENT AND SUBMISSION ......................................................... 26 5.1 Technical Proposal Content/Work Plan ............................................................................ 26 5.2 Bonus Points (Possible 10 bonus points total) (Amended 04/16/2021): .......................... 41 5.3 Proposed Budget .................................................................................................................. 43 5.4 Key Concepts ........................................................................................................................ 45 6.0 MINIMUM CRITERIA/REVIEW PROCESS ............................................................ 46 6.2 Review Process .................................................................................................................... 47 6.3 OCFS Procedure for Handling Debriefing Requests ........................................................... 49 7.0 MANDATORY CONTRACTING REQUIREMENTS (Post Award) .................... 49 7.1 Contract Readiness.............................................................................................................. 49 7.2 Standard Contract Language ............................................................................................. 50 7.3 Workers’ Compensation Insurance and Disability Benefits Coverage ......................... 50 7.4 Confidentiality and Awardee, Contractor, Employee and Volunteer Background Checks ............................................................................................................................................... 51 7.5 Charities Registration (non-profit corporations only) ...................................................... 52 7.6 Federal Requirements (if federally funded) ...................................................................... 52 7.7 Required Electronic Payments and Substitute Form W-9.............................................. 52 7.8 Iran Divestment Act .............................................................................................................. 53 7.9 Statewide Financial System ................................................................................................ 54 7.10 Minority- and Women-Owned Business Enterprises (MWBE) – Equal Employment Opportunity (EEO) - Requirements and Procedures .................................................................. 54 7.11 Service-Disabled Veteran-Owned Business (SDVOB) .................................................. 57 7.12 Omnibus Procurement Act .................................................................................................. 58 7.13 Executive Order Number 38 ............................................................................................... 59 7.14 Executive Order Number 175 (If Applicable) ................................................................... 60 7.15 Executive Order Number 177 ............................................................................................. 60 7.16 State Finance Law §139-l; Statement on Sexual Harassment in Bids ........................ 60 7.17 Other Requirements ............................................................................................................. 61 8.0 CONTRACT DOCUMENTS ...................................................................................... 61 9.0 GLOSSARY OF OUTCOME-BASED CONTRACTING TERMS ........................ 62 10.0 PROGRAM-SPECIFIC REQUIREMENTS AND FORMS .................................... 64 Attachment 1 – Statement on Sexual Harassment ..................................................................... 65 1.0 GENERAL INFORMATION/CALENDAR OF EVENTS The New York State Commission on National and Community Service (hereafter “the Commission”) seeks applicants for 2021-22 AmeriCorps Formula grant funding. The Commission is a governor-appointed commission with a diverse, non-partisan body of, among others, representatives of: business, labor, education, government, human service agencies and community-based organizations. The Commission directs national service policy for the state and directly administers funding awarded by the Corporation for National and Community Service (hereafter “the Corporation” or “CNCS”)1 to support New York State AmeriCorps programs. The Commission, while independent, is hosted by the New York State Office of Children and Family Services (hereafter “OCFS”). OCFS provides administrative and other types of support to the Commission. OCFS provides valuable and critical support to the Commission and is the designated state agency for purposes of issuing the Commission requests for proposals and administering grant contracts. There will be instances within this Request for Proposal (hereafter “RFP”) for documents, forms and other information requested by OCFS. The Commission supports the mission and priorities of OCFS, and applicants should prepare their proposals to address the specific parameters of this RFP. All documents and forms requested by OCFS must be submitted before the deadline for submission of proposals indicated in Section 1.2 (Calendar of Events). If awarded subgrants under this RFP, your agency must agree to comply with all applicable state and federal laws, rules and regulations, and all OCFS contract and reporting procedures. Once applicants have been determined to have met the minimum qualifications outlined in Section 3.1 OCFS is NOT responsible for further review or evaluation of applications. All recommendations to the Corporation to fund applications, or the decision to not recommend an applicant for funding, are within the discretion of the Commission. Final award determinations are made by the Corporation. The Corporation does not allow an appeal of any award decisions. THIS REQUEST FOR PROPOSAL IS FOR FORMULA FUNDING ONLY This RFP’s federal funding comes from the New York State formula pool of AmeriCorps national service funding (hereafter the “formula pool”) and the amount available is determined by the Corporation. This RFP is designed to identify a proposal or proposals that the Commission believes is most consistent with the overall strategic goals and priorities of the state and the Commission. The recommendations made by the Commission must be approved by the Corporation before grants may be awarded. The Commission will recommend funding a single organization or agency, or multiple organizations or agencies to establish and administer an AmeriCorps program or programs. 1 All references to “CNCS” in this RFP refer to the Corporation. 1 Note: Throughout this document, the terms proposals, bids,
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