The Corporation of the Town of Plympton-Wyoming Regular Meeting Agenda
Date: Wednesday, July 27th 2016 Time: 4:00 p.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON
1. Call to Order: 4:00 p.m.
2. Declaration of Pecuniary Interest/Conflict of Interest
3. Public Meeting – Proposed Water and Sewer Frontage Fees (see separate agenda)
4. Delegations No delegations at this time.
5. Adoption of Council Meeting Minutes RECOMMENDATION That the minutes be adopted by Council and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: Regular Council Meeting, July 13th 2016 Closed Council Meeting Session, July 13th 2016
6. Business Arising from Previous Meetings No items at this time.
7. Accounts
RECOMMENDATION That the List of Accounts for June 2016 be received.
8. Staff Reports 8.1. David Fielding, Director of Public Works & Engineering – Clarifier Retrofit Upgrade at the Plympton Wastewater Treatment Plant
RECOMMENDATION That the report prepared by David A. Fielding, Director of Public Works and Engineering, dated July 22nd 2016, regarding the Clarifier Retrofit Upgrade at the Plympton Wastewater Treatment Plant be received and that the tender from JT General Maintenance for a price of $66,105.00 including HST be accepted.
Regular Council Meeting Agenda – July 27th 2016 Page 2 of 3
8.2. Mike Vasey, Wyoming Fire Chief – Fire Department Surplus Pagers
RECOMMENDATION That the report by Mike Vasey, Wyoming Fire Chief, dated July 22nd 2016 regarding the Fire Department Surplus Pagers be received, that the pagers be declared as surplus equipment and donated to the Petrolia C.E.R.V. group. 8.3. Brianna Coughlin, Clerk – Requests for Drain Maintenance and Improvement
RECOMMENDATION That the report by Brianna Coughlin, Clerk, dated July 22nd 2016 regarding Requests for Drain Maintenance be received; that Council accept the complaints outlined in the report; that Will Bartlett of NorthWest Consulting Civil Engineers be instructed to investigate the requests for drain improvement related to the Colborne Drain and the Walker-Haney Drain and that Arnold Hoekstra be instructed to investigate the requests for drain maintenance for the Hubbard Drain, the McKinley Drain #2 and the Somerville Drain and make the necessary repairs.
9. Councillors’ Reports No items at this time.
10. Committee Meeting Minutes & Reports RECOMMENDATION That the following Committee Meeting Minutes and Reports be received and that those confidential minutes of the closed sessions remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: Parks & Recreation Committee Meeting Minutes – May 12th 2016 Wyoming Public Cemetery Board Meeting Minutes – June 2nd 2016
11. By-laws No items at this time.
12. Correspondence – Action-Required Items No items at this time.
Regular Council Meeting Agenda – July 27th 2016 Page 3 of 3
13. Correspondence – Recommended Reading & Routine Approval/Information Items RECOMMENDATION That the Correspondence relating to “Recommended Reading” and “Routine Approval and Information Items” not otherwise addressed by resolution, be noted as received by the Plympton-Wyoming Council, and filed accordingly. Association of Municipalities of Ontario o Infrastructure Funding Agreements o 2015 Annual Report AMO Watch File: o July 14th 2016 o July 21st 2016 Rural Ontario Municipal Association – 2017 AGM and Annual Conference City of Quinte West – Resolution regarding Taxation Impact on Campgrounds
14. New Business
15. Closed Meeting Session No items at this time.
16. Confirmatory By-law RECOMMENDATION That By-law 46 of 2016, being a by-law to confirm all resolutions of the Council Meetings held July 25th and July 27th 2016 be taken as read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.
17. Adjournment of Meeting RECOMMENDATION That the Regular Council Meeting be adjourned until the next Regular Meeting, to be held on Wednesday, August 10th 2016 commencing at 8:00 a.m.
Brianna Coughlin Clerk July 22nd 2016 The Corporation of the Town of Plympton-Wyoming Public Meeting Agenda Proposed Water & Sewer Frontage Fees
Date: Wednesday, July 27th 2016 Time: 4:00 p.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON
1. Call to Order: 4:00 p.m.
2. Declaration of Pecuniary Interest/Conflict of Interest
3. Explanation of the Purpose of the Meeting
4. Introduction of Council and Staff Personnel present
5. Summary of Staff Report 5.1. David Fielding, Director of Public Works & Engineering – 2016 Fees for Water and Sewer Services (report originally received by Council May 10th 2016)
6. Presentations for/against the report
7. By-law 7.1. By-law 41 of 2016, being a By-law to establish water and sewer frontage fees in the Town of Plympton-Wyoming
RECOMMENDATION That By-law 41 of 2016, being a By-law to establish water and sewer frontage fees in the Town of Plympton-Wyoming, be taken as having been read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.
8. Adjournment of Meeting RECOMMENDATION That the Public Meeting be adjourned.
Brianna Coughlin Clerk July 22nd 2016
NOTICE OF PUBLIC MEETING REGARDING BY-LAW 41 OF 2016 PROPOSED WATER & SEWER FRONTAGE FEES
Take notice that on July 27th 2016 the Council of the Corporation of the Town of Plympton-Wyoming will hold a Public Meeting to receive and consider comments regarding a proposed By-law for water and sewer frontage fees.
All interested parties are invited to attend the public meeting:
Date: Wednesday, July 27th 2016 Time: 4:00 p.m. Location: Council Chambers 546 Niagara Street, Wyoming, ON
Any person may attend the public meeting and make written or verbal representation either in support or in opposition to the By-law. Written submissions are invited and should be directed to the Town Clerk no later than 12:00 p.m. Wednesday, July 20th 2016. Written comments received and submissions made at the public meeting will be considered by Council prior to the enactment of the by-law.
Attached please find the draft proposed by-law and fee schedule.
If you are aware of any persons interested or affected by this By-law who have not received a copy of this notice, it would be appreciated if you would so inform them.
Inquiries should be directed to David Fielding, Director of Public Works and Engineering 519-845-3939 or [email protected]
Dated at the Town of Plympton-Wyoming this 6th day of July 2016.
Brianna Coughlin, Clerk Town of Plympton-Wyoming 546 Niagara Street Plympton-Wyoming, ON N0N 1T0 [email protected] p.519-845-3939 f. 519-845-0597
The Corporation of the Town of Plympton-Wyoming
Report
Report to: Mayor and Members of Council From: David A. Fielding, Director of Public Works & Engineering Approved By: Brianna Coughlin, Clerk Date: May 6, 2016 Re: 2016 Fees for Water and Sewer Services/Update
Recommendation: That the report by David A. Fielding, Director of Public Works and Engineering, dated May 6th 2016, regarding the 2016 Fees for Water and Sewer Services be received and that the attached Fee Schedule be approved.
Background At the February 26, 2016 Council Meeting, Council received a report, forwarded from the Water & Sewer Committee, for discussion with regards to reviewing and updating the fees for water and sewer services. As a result of that meeting, Council asked for further information as it relates to new water lines being constructed and, it is my understanding, who would pay for this water line at that time and how future connections be serviced.
Discussion In the future, if a new water line is requested by the residents, there could be several options for financing. The first option could be that it would be funded 100% by the municipality. Another option could be that the waterline would be funded 100% by the property owners, under the Municipal Act, whereby the appropriate petition is solicited and all property owners, within the limits of the water line, would be responsible to pay either on a frontage basis or an area basis within the service area of the water line. No one would be allowed to opt out of the payment. The third option is that the Town could participate in the cost sharing of this water line if they so desired.
In any event, all property owners would be financially responsible for a portion of the water line. After the water line is in it would still be each individual property owner’s financial responsibility to connect from the watermain to the property line, then to the property line to the individual homes or buildings. If, after the fact, the property owners under this stretch of new watermain would undertake a severance, create a separate lot, or want a second water service, the existing frontage fee at that time, as discussed in the report to Council, would apply. This frontage fee simply allows them the right or permission to connect to the water line. The property owner would still be responsible Staff Report – Town of Plympton-Wyoming Page | 1
to pay for the connection from the watermain to the property line then from the property line to the building to be serviced. This frontage fee that is collected would be deposited within a Plympton-Wyoming Water Reserve and would be allocated to be used for future replacement of water lines within the community.
Water Assessment By-Laws With regards to the water assessment by-laws that were undertaken in Plympton in the 1990s era, if Council wishes, these by-laws could still remain in force on an individual basis for the individual frontage fees for those particular by-laws could still apply.
Financial Implications All property owners in Plympton-Wyoming will be paying the same frontage fees for water and/or sewers versus the previous fee structure, where fees were different in Plympton and Wyoming for water and sewer. The frontage fees that are collected would be deposited within a Plympton-Wyoming reserve for water and/or sewer for future replacements of these service mains.
Attachments Staff Report to Water & Sewer Committee Plympton By-Law 5 of 1997 Wyoming By-Law 103 of 2008 Water Assessments 2016 Fees List for Water and Sewer Services
David A. Fielding, P. Eng. Director of Public Works & Engineering Town of Plympton-Wyoming
Staff Report – Town of Plympton-Wyoming Page | 2
The Corporation of the Town of Plympton-Wyoming
Report
Report to: Water and Sewer Committee From: David A. Fielding, Director of Public Works and Engineering Date: February 26th, 2016 Re: 2016 Fees for Water and Sewer Services
Recommendation: That the report by David A. Fielding, Director of Public Works and Engineering, dated February 26th, 2016, regarding the 2016 Fees for Water and Sewer Services be received and that the attached fee schedule be approved and forwarded to Council for approval.
Background In Wyoming, By-law 103 of 2008 regarding water and sewer fees (more commonly referred to as frontage fees) was passed whereby the water frontage fees are $1,000.00 per lot plus installation and sewer frontage fees are $500.00 per lot plus installation. These rates have not been updated since this by-law came into effect on September 24th, 2008.
With regards to the Plympton area, there are various by-laws ranging from 1987 to 2006, mainly in the rural areas where watermains were requested. Due to these requests, individual by-laws were entered into, whereby the property owners requesting the watermain, paid based on frontage. However, a condition in the by-law is that if any new lots were created through severances or, if additional services were required, then frontage fees were required. Each frontage fee is particular to the by- law and may range from $700.00 to over $9,000.00 per connection depending on the location and the cost. In some cases, this may also include a penalty fee which may be an additional $2,000.00. Each time a request is made for a new service on these streets, the by-law must be researched to determine what the frontage fee is based on that particular by-law.
In addition, if there are watermains that are not covered by these individual by-laws, a flat water rate fee is applied. That flat fee applies through a motion of council for a fee of $1,800.00 per lot for water. With regards to sewer connections, By-law 5 of 1997 was passed implementing a frontage fee of $4,006.36 plus installation for all new lots. As you can see, these rates are not consistent between the Plympton area and the Wyoming area or between individual by-laws.
Staff Report – Town of Plympton-Wyoming Page | 1
Discussion Now that the Plympton area and Wyoming area water and sewer systems have been amalgamated, it may be appropriate to consider having one frontage fee for water and one frontage fee for sewer for the entire Plympton-Wyoming area. This will ensure that all new lots and developers are treated equally and that fees are consistent with the fee rates.
Therefore, it is proposed that new water and sewer rate for frontage fees be implemented. It is proposed to implement a frontage fee of $4,500.00 for water and $4,500.00 for sewer plus installation costs, and that these fees be reviewed annually. This will ensure that the rates will be consistent with the market for the future.
Financial Implications The new rates should increase water and sewer revenues, as they relate to frontage fees, and be placed in the appropriate reserves for future construction.
Attachments Plympton By-Law 5 of 1997 Wyoming By-Law 103 of 2008 Water Assessments 2016 Fees List for Water and Sewer Services Staff Report and Attachment to go to Council
David A. Fielding, P. Eng. Director of Public Works & Engineering Town of Plympton-Wyoming
Staff Report – Town of Plympton-Wyoming Page | 2
THE CORPORATION OF THE TOWNSHIP OF PLYMPTON
BY-LAW NO. 5 OF 1997
Being a by-law with respect to a sewer rate under Section 221 of the Municipal Act, Chapter M.45, R.S.O. 1990.
WHEREAS the Corporation of the Township of Plympton (the "Municipality") proposes to provide sewage works for the supplying of sewage service to a portion of the Municipality;
AND WHEREAS it is deemed desirable by the Municipality to pay for a portion of the capital cost of the sewage works by imposing a per parcel rate as a sewer rate upon owners or occupants of land who derive or will or may derive a benefit from the sewage works;
NOW THEREFORE THE COUNCIL OF THE MUNICIPALITY ENACTS AS FOLLOWS:
1. In this by-law:
(a) "combined assessment" means a parcel or parcels of land that have had more than one assessment which has been combined.
(b) "highway" includes a common and public highway, street, road, avenue, parkway, place, bridge and includes the area between the lateral property lines thereof. (c) "sewage works" means any public works for the collection, transmission, treatment or disposal of sewage, or any part of any such works.
(d) "sewer rate" means a charge for the capital cost of sewage works.
(e) "parcel or parcel of land" means a parcel of land separately assessed according to the last returned assessment roll. 2. A sewer rate is hereby imposed pursuant to section 221, Sub-section 9 of the Municipal Act, upon the owners or occupants of each parcel of land who derive or will or may derive a benefit from the said sewage works, to pay for a portion of the capital cost thereof. 3. The parcels of land in respect of which such owners or occupants are deemed to derive benefit from this project are all lands which front or abut on highways or parts of highways described in Schedule "A" hereto, or connect to the sewers constructed thereon. 4. The sewer rate shall be an annual charge and shall be imposed for a period of five years.
5. The sewer rate shall be an annual charge of $996.82 per parcel or at the option of the persons liable therefore, the sewer rate may be commuted as a flat charge of $4,006.36 per parcel and shall be due and payable in the calendar year in which the first annual payment would otherwise be due. 6. A parcel or parcels of land which have had more than one assessment combined shall be individually assessed for the purpose of this by-law.
7. In the event that any parcel of land, which abuts or fronts on the highways or a portion of the highways described in Schedule "A" hereto or are connected to the sewers constructed thereon is subdivided, either by Registered Plan of Subdivision or severance, or by any other means a further sewer rate of $4,006.36 per each new parcel created is imposed payable either on or before the registration of the Plan of Subdivision or on or before any consent becomes final and binding. -2
8. All parcels of land are liable for the sewer rate, except in cases where it may be necessary that a consent be obtained from the committee of adjustment for any parcel of land prior to the issue of a building permit, any such consent has been denied within one year from the date hereof. 9. In the event any property owner wishes to have the sewage works extended so as to service lands, the following shall apply:
(a) The extension of the sewage works shall first be approved by Council provided that Council shall, in its sole discretion first determine whether there is sufficient capacity to service the proposed extension.
(b) All engineering drawings relating to the extension must first be approved by the Municipality's Engineer and the construction of such extension may be inspected by and is subject to the approval of the Municipality's Engineer from time to time.
(c) The property owner shall execute an Agreement with the Municipality agreeing that any costs and expenses incurred by the Municipality as a result of the proposed extension shall be paid by property owner. (d) Said Agreement shall also require the property owner to pay the total capital cost of the extension together with a further rate of $4,006.36 per parcel for each parcel being serviced by the extension payable prior to the commencement of any work.
10. Agricultural lands which are twenty hectares in size or larger, and are presently under cultivation by the registered owner of the property may be exempt from the sewer rate until such time as: (1) The registered owner wishes to connect to the sewage works.
(2) The existing sewage disposal system on the property requires repairs and replacement.
(3) The parcel of land is subdivided either by Registered Plan of Subdivision or severance.
11. This by-law shall corne into force and effect upon third reading and being finally passed. Read a first and second time on the 27, day of January, 1997.
~'"~~
Read a third time and finally passed this 27th d Y of January, 1997. ~~~
CLERK TOWNSHIP OF PLYMPTON
Schedule nAil to By-law No. 5 of 1997
Old Lakeshore Road from Lot 1, Front Concession to Lot 13, Front Concession.
Egremont Road from Lot 14, Front Concession to Lot 18, Front Concession.
Egremont Road from Lot 7, Concession 9 to Lot 11, Concession 9. Front Concession Road (Old Lakeshore) from Queen Street to east limit of Lot 19, Front Concession.
The road between Front Concession and Concession 10 from the east limit of Lot 19, Front Concession to County Road No.7.
Lakeshore Road from Concession 10 through Lots 20 - 25, Front Concession to County Road No.7.
9/10 sideroad from County Road No. 7 to a point approximately 280 metres south of the Egremont Road.
County Road No. 7 from the Egremont Road to County Road No. 12.
Lake Road from County Road No. 7 through Lots 44 - 51, Front Concession to Bosanquet/Plympton Townline Road.
All highways or part of highways as defined in By-law No. of 1997 which are located in Registered Plans 2, 3, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 23, 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 421, 422, 440, 448, 477, 486, 488, 489, 507, 527, 533, 587, 617 and 695. CORPORATION OF THE TOWN OF PLYMPTON-WYOMING
BY-LAW NOJ03 of2008
Being a by-law to impose water and sanitary sewer charges to recover the capital cost of installing water and sewer services necessary to provide service to new users of the system
WHEREAS the Municipality ofthe Town of Plympton-Wyoming (hereinafter called the "Municipality"), has determined to charge certain water and sewage charges which service and benefit new users connecting to the system, pursuant to its powers under Section 391 of the Municipal Act, R.S.O. 1990, M.45 as amended.
AND WHEREAS the Council ofthe Municipality is authorized under Section 391 of the Municipal Act to impose a water and sewer charge upon owners ofland who derive or will or may derive a benefit from the water and sewer works sufficient to pay all or such portion ofthe capital costs of the works as Council deems appropriate.
AND WHEREAS the lands to be benefited and charged with the water and sewer charges are the water and sewer servicing areas in the former Village of Wyoming as amended from time to time.
NOW THEREFORE the Council of the Corporation ofthe Town ofPlympton Wyoming enacts as follows:
1. The capital cost payable will be due at the time ofbuilding permit application or creation of a new lot. (a) The water rate charges are $1,000.00 per lot. (b) The sewer rate charges are $500.00 per lot.
READ a first and second time this 24th day of September, 2008.
READ a third time and finally passed this 24th day of September, 2008. ~ lbr- Water Assessrnents
Assessments throughout the Township are as follows: Baldwin $700.00 Beverly Glen 3,274.67 B/L 60/90 Blue Point 3,746.17 BlLg7l06 Blue Point Bay 5,272.72 B/L 1g/03 Bonnie Doon 2,057.00 BIL lslgl Carnlachie Rd. S/S London Line 9,640.32 Camlachie Rd. (Waluchow) Camlachie'Water Area: 540.00 Churchill 6,800.00 pyL3rygt churchill (Ply-Ennisk. Townline) 4,900.00 BlL7glgl Confederation Line 1,530.00 BlL 44191 confederation (core,Gare,Tuinstra) 1,900.00 + installation
Egremont Road - one service 2,000.00 Egremont Road 5,310.40 Egremont Road - Lot 14 - 26 6,650.00 B/L 35/00 + 36/00 7,900.00 - for new created lots Errol Water Line Extension 633.00 x 3
Gallimere - voluntary fee 2,000.00 BIL 49t90 Gallimere 1,360.97 Hillcrest Heights 1,506.99 BtL 6t/9t Hillcrest Heights 3,500.00 Hillsboro N. 5,405.99 BIL 89/02 Hillsboro S. 6,579.95 BIL 5st02
Hyslop*Lot7 &,8 5,000.00 BlL77 and78l92 Hyslop/Fisher - Lot 10 - 15 3,905.92 Invercairn 2,496.52 Lakeshore Road (E.L.W.S.) 1,800.00 subsidized Lots 49 - 50 5,000.00 The Maples 540.00 + installation Mandaumin 3,101.56 Mandaumin Line (Sarnia side) 6,437.27 Michigan Line - Lots 1 -12 3,768.59 Michigan Line - Lots 13 - 20 2,234.98 BIL 50190 Michigan Line - Lots 21 - 30 & B,tL 43t91 Egremont Lots 26 - 30 5,000.00
Oil Heritage - S/S London Line 5,000.00 BIL 33/95 + 35t99 Oil Heritage - N/S London Line(Thomer) 5,640.00 Oil Heritage - N/S London (Truck Stop) 6,000.00 O'Brien/Hyslop 6,000.00 BlL70/9s
Point View 1,269.15 BIL 61t90 Sunset Acres 5,040.64 BIL 104/04 Sunset View 4,647.20 B/L 30/00 + 31/00
Wyoming .30/ft. frontage/40 yrs. (,63-'03) sE\ilERS: Any new lots in the serviced area to pay 4006.36 + installation.
Motions: Sept'25, 1989 - Severed lots charged same total cost as debenture cost * installation. June 30, 1997 - Properties charged $2,000 penalty for late fee include installation. Jan. 72,1998 - Installation service $g00. fee. May 1, 2000 - New lots in Camlachie Area Water System be charged $1,800. * inst. By-law xx of 2016 Schedule 'A'
Town of Plympton-Wyoming 2016 Fees for Water and Sewer Services
Service Fee Water Meters 3/4" 255.00$ 1" 320.00$ 1-1/2" 795.00$ 2" 955.00$
Water Assessments (for new connections) Wyoming $ 4,500.00 Plympton $ 4,500.00
Sewer Assessments (for new connections) Wyoming $ 4,500.00 Plympton $ 4,500.00
Meter Pits 36" corrugated pipe 200.00$
Water Tower Keys refundable deposit 300.00$
$6.73/cu. meter or $40.38m/120 days ($3.06/1,000 gallons)
Water User Fees water turn on charge 92.00$ water turn off charge 92.00$
25/02/2016 (SJ) CORPORATION OF THE TOWN OF PLYMPTON-WYOMING
BY-LAW Number 41 of 2016
Being a by-law to establish Water and Sewer Frontage Fees.
WHEREAS pursuant to Section 391 of the Municipal Act, 2001 S.O. 2001, c.25 as amended, a municipality may pass by-laws imposing fees or charges on any class of persons for services or activities provided or done by or on behalf of it; and
WHEREAS Council deems it appropriate and beneficial to charge water and sewer frontage fees; and
NOW THEREFORE the Council of the Corporation of the Town of Plympton- Wyoming enacts as follows:
1. THAT the fees as set out in Schedule A shall commence July 27th 2016 and shall remain in effect until this by-law is amended or rescinded.
2. THAT this by-law shall come into force and take effect immediately after the final passing thereof.
By-Law read a first, second and third time and finally passed this 27th day of July, 2016.
Mayor – Lonny Napper
Clerk – Brianna Coughlin
By-law 41 of 2016 Page 2
By-law Number 41 of 2016 Schedule ‘A’
Service Fee
Water Meters
3/4" $ 255.00 1" $ 320.00 1-1/2" $ 795.00 2" $ 955.00
Water Assessments (for new connections)
Wyoming $4,500.00 Plympton $4,500.00
Sewer Assessments (for new connections)
Wyoming $4,500.00 Plympton $4,500.00
Meter Pits
36" corrugated pipe $ 200.00
Water Tower Keys
refundable deposit $ 300.00
$6.73/cu. meter or $40.38m/120 days ($3.06/1,000 gallons)
Water User Fees
water turn on charge $ 92.00 water turn off charge $ 92.00
The Corporation of the Town of Plympton-Wyoming Regular Meeting Minutes
Date: Wednesday, July 13th 2016 Time: 8:00 a.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON
Council Members Present: Lonny Napper, Mayor Ben Dekker Netty McEwen Don Nelson Ron Schenk Bob Woolvett Muriel Wright
Staff Members Present: Carolyn Tripp, Chief Administrative Officer Brianna Coughlin, Clerk
Call to Order At 8:00 a.m., Mayor Napper called the meeting to order.
Declaration of Pecuniary Interest/Conflict of Interest No declaration was made by any member of Council at this time. Mayor Napper requested Council members to make the appropriate declaration if necessary throughout the business of the meeting.
Delegations There were no delegations at this time.
Adoption of Council Meeting Minutes Motion #1 – Moved by Don Nelson, Seconded by Netty McEwen that the minutes be adopted by Council and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: Regular Planning Meeting, June 27th 2016 Closed Planning Meeting Session, June 27th 2016 Regular Council Meeting, June 29th 2016
Motion Carried.
Council moved to Section 7.4 at this time in order to accommodate members of the audience. Council considered the report by Erin Kwarciak regarding a request for a second house agreement for 7726 Oil Heritage Road. Councillor Schenk declared a conflict of interest on the matter.
Motion #2 - Moved by Ben Dekker, Seconded by Muriel Wright that the report by Erin Kwarciak, Planning Coordinator, dated July 8th 2016, regarding a Second House Agreement – 7726 Oil Heritage Road be received and that By-law 43 of 2016 be approved.
Motion Carried.
Business Arising from Previous Meetings Ms. Coughlin provided Council with a verbal update regarding transit services, as previously discussed during the Regular Council Meeting held June 8th 2016. It was advised that if the Town wished to pursue transit services, it would be a full cost- recover. This would include a per hour fee based on service times as well as capital costs.
Council discussed the matter and deferred any further discussion pending a report on rural transit services from the County of Lambton.
Accounts Council discussed the Council remuneration claims for June 2016 as presented. Councillor Wright advised that she would remove her meeting claim for the Lamrecton Family Park dedication ceremony.
Motion #3 – Moved by Ron Schenk, Seconded by Don Nelson that the Council Remuneration Claims for June 2016 be approved for payment as amended.
Motion Carried.
Staff Reports Council considered the report by David Fielding regarding the endorsement of the Operational Plan for the Town of Plympton-Wyoming Water System.
Motion #4 - Moved by Ben Dekker, Seconded by Bob Woolvett that the report by David A. Fielding, Director of Public Works & Engineering, dated July 8th 2016, regarding the Re-Endorsement of the Operational Plan for the Plympton-Wyoming Water System be received and that By-law 38 of 2016 authorizing the Mayor and the Clerk to sign the Plan be approved.
Motion Carried.
Regular Council Meeting July 13th 2016 Page 2 of 7 Council considered the report by David Fielding regarding the Plympton and Wyoming Water Pollution Control Plant Annual Performance Reports.
Motion #5 - Moved by Don Nelson, Seconded by Ron Schenk that the report by David A. Fielding, Director of Public Works & Engineering, dated July 8th 2016, regarding the Wyoming and Plympton Water Pollution Control Plant Annual Performance Reports be received.
Motion Carried.
Council discussed the report by Brianna Coughlin regarding the Lamrecton Parking By-law. It was noted that a comprehensive parking by-law would also include consideration of parking spaces in busy areas such as the business corridor.
Motion #6 - Moved by Ben Dekker, Seconded by Muriel Wright that the report by Brianna Coughlin, Clerk, dated July 8th 2016, regarding the Lamrecton Parking By-law be received; that By-law 42 of 2016 be approved and that staff be directed to draft an updated parking by-law covering the entire municipality.
Motion Carried.
Council discussed the report by Mike Vasey, Wyoming Fire Chief and Scott Jordan, Camlachie Fire Chief, regarding the fire department pay structure. It was advised that the change had already been accounted for in the 2016 budget.
Motion #7 - Moved by Netty McEwen, Seconded by Ron Schenk that the report by Mike Vasey, Wyoming Fire Chief and Scott Jordan, Camlachie Fire Chief, dated July 8th 2016, regarding the Fire Department Pay Structure be received and that the recommended change to the volunteer firefighters stipend be approved.
Motion Carried.
Council discussed the report by Carolyn Tripp regarding a General Municipal Overview.
Mrs. Tripp provided an overview of municipal operations as well as potential projects. After discussing each project, the following direction was given by Council: Pay Equity review – approved Legal services RFP – approved Advertise for full-time Fire Chief – approved Christmas/New Year office closure – not approved Website RFP – approved Community Improvement Plan – staff to meet with businesses, seek out funding Imperial Oil property – contact property owner, seek out partnerships for development Municipal signage – investigate costs for 2017 budget Lamrecton Family Park – continue status quo as passive park, with the possibility of renting buildings
Regular Council Meeting July 13th 2016 Page 3 of 7 Municipal office renovations – approved 2017 budget timeline – approved
Motion #8 - Moved by Muriel Wright, Seconded by Bob Woolvett that the report by Carolyn Tripp, Chief Administrative Officer, dated July 8th 2016, regarding the General Municipal Overview be received and that the Chief Administrative Officer be directed to proceed in accordance with Council direction.
Motion Carried.
Councillors’ Reports Council did not discuss the rental of buildings at Lamrecton Family Park, as this was discussed as part of the Chief Administrative Officer’s staff report.
Committee Meeting Minutes & Reports Motion #9 - Moved by Ben Dekker, Seconded by Bob Woolvett that the following Committee Meeting Minutes and Reports be received and that those confidential minutes of the closed sessions remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: Water and Sewer Committee Meeting Minutes – May 26th 2016
Motion Carried.
By-laws There were no items at this time.
Correspondence – Action-Required Items Council discussed the correspondence from the Plympton-Wyoming Tri-Club Tractor Pull Committee regarding their 2016 event.
Motion #10 - Moved by Don Nelson, Seconded by Netty McEwen that the correspondence relating to the Plympton-Wyoming Tri-Club Tractor Pull Committee – 2016 Event be received; that Council approve the designation of "Municipally-Significant Event" for the 2016 Plympton-Wyoming Tri-Club Tractor Pull to facilitate the licensing of the event (August 27th 2016), under a Special Occasion Permit, pursuant to Alcohol and Gaming Commission of Ontario regulations and that Council approve a donation of $250.00 and the use of a grader and backhoe for the event.
Motion Carried.
Council considered the correspondence from the Plympton-Wyoming Agricultural Society regarding the 2016 Fall Fair.
Regular Council Meeting July 13th 2016 Page 4 of 7 Motion #11 - Moved by Muriel Wright, Seconded by Ben Dekker that the correspondence relating to the Plympton-Wyoming Agricultural Society – 2016 Fall Fair be received and that Council approve the designation of "Municipally-Significant Event" for the 2016 Plympton-Wyoming Fall Fair to facilitate the licensing of the event (September 16th to 18th 2016), under a Special Occasion Permit, pursuant to Alcohol and Gaming Commission of Ontario regulations.
Motion Carried.
Correspondence – Recommended Reading & Routine Approval/Information Items Council briefly discussed items of correspondence, in particular the information received from the Ministry of Transportation regarding Highway 402.
Motion #12 - Moved by Ron Schenk, Seconded by Netty McEwen that the Correspondence relating to “Recommended Reading” and “Routine Approval and Information Items” not otherwise addressed by resolution, be noted as received by the Plympton-Wyoming Council, and filed accordingly. Association of Municipalities of Ontario o Report of the Secretary-Treasurer on Nominations to the 2016-2018 Board of Directors o Highlights of the June 2016 Board Meeting AMO Watch File: o June 30th 2016 o July 7th 2016 County of Lambton o This Month In Lambton o Western Sarnia-Lambton Research Park “Research Bridges” Event o Ontario Works Department to Establish Temporary Distribution Centre for July Cheques o Council Highlights – July 6th 2016 Ministry of Transportation – Highway 402 Follow-Up Ministry of Community Safety and Correctional Services – New Organizational Structure Ontario Ombudsman – Public Sector and MPP Accountability and Transparency Act Ontario Good Roads Association – Board of Directors Highlights June 2016 Township of Dawn-Euphemia – Motion re: Climate Change Action Plan City of Kenora – Motion re: Ban on Door-to-Door Sales in the home services sector City of Kenora – Motion re: the Rural Economic Development Program Ministry of Culture, Tourism and Sport – Ontario 150 grant program
Motion Carried.
Regular Council Meeting July 13th 2016 Page 5 of 7 New Business Councillor Woolvett advised that the annual Progressive Farm Safety Day had taken place and went very well.
Councillor Dekker advised that Ron Wheeler has retired as a fire captain after 28 years of service. Council directed that Mr. Wheeler be formally recognized at a future Council meeting.
Councillor McEwen requested clarification regarding the use of the surplus iPads. Council directed that each Council member would retain their devices and staff devices could be used by other departments.
Ms. Coughlin advised that she would be investigating the possibility of issuing marriage licenses and performing civil ceremonies for the Town of Plympton-Wyoming. A report will be brought to Council for consideration on the matter.
Council took a break at 11:20 a.m. and Councillor Schenk left the meeting at this time. Council reconvened at 11:30 a.m.
Closed Meeting Session – 11:30 a.m. Council moved into Closed Session.
Motion #13 – Moved by Ben Dekker, Seconded by Muriel Wright that Council move into an In-Camera Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:
Item A – Personal Matters Section 239(2)(b) – Personal matters about an identifiable individual, including municipal or local board employees.
Motion Carried.
Motion #14 (11:48 a.m.) – Moved by Netty McEwen, Seconded by Don Nelson that the Closed Session be adjourned.
Motion Carried.
Confirmatory By-law Motion #15 – Moved by Ben Dekker, Seconded by Muriel Wright that By-law 44 of 2016, being a by-law to confirm all resolutions of the Council Meeting held July 13th 2016 be taken as read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.
Motion Carried.
Regular Council Meeting July 13th 2016 Page 6 of 7 Adjournment of Meeting Motion #16 – Moved by Don Nelson, Seconded by Netty McEwen that the Regular Council Meeting be adjourned until the next Regular Meeting, to be held on Wednesday, July 27th 2016 commencing at 4:00 p.m.
Motion Carried.
Adjournment of the Regular Council Meeting took place at 11:50 a.m.
Mayor – Lonny Napper
Clerk – Brianna Coughlin
Regular Council Meeting July 13th 2016 Page 7 of 7 PLYMPTON-WYOMING WORKS DEPARTMENT JUNE PAYABLES
NAME DESCRIPTION CHQ Acklands-Grainger gasket scraper and pick set (fire loss) 37574 117.84 Hydro One April and May Invoices 37776 5,766.04 Don Allensen Services Fixed Light at 3895 Arie Ct 37799 282.50 Advantage Farm Equipment Supplies 37800 231.71 Camlachie Feed Rye Grass Quick Catch 37801 281.37 Township of Enniskillen Training 37802 1,063.73 Krown Rust Control Sarnia Supplies 37803 558.22 Mackenzie Oil Ltd. fuel 37804 10,811.17 Northwest Consulting Civil Engineers 3-2016 - Hillsboro Rd Bridge and Slope Investigation 37805 20,916.30 Southwestern Sales Corporation Limited Gravel 37806 114,623.75 Al Webster Farm Supply Supplies 37807 465.75 Watson Timber Mart Supplies 37808 404.63 Hydro One May and June Invoices 37812 944.64 Town of Plympton-Wyoming Water/Sewer June Invoice 37813 343.63 Wyoming Home Hardware Supplies 37815 1,040.99 Bell Municipal hall - roads portion 37821 24.28 Bell Mobility Cell phones 37846 263.77 Union Gas May and June 37854 28.24 Broadway Service Parts and Repairs 37908 19195.70 Battlefield Equipment Rentals sweeper and roller rental 37909 1720.74 County of Lambton road widener rental 37911 900.00 Cedar Signs Supplies 37912 7,763.61 Enspec Asbestos- Survey and Training 37913 1,530.13 Fastenal towlettes, gloves, sunscreen, drink mix 37914 245.88 Green Stream guard rail spraying 37915 2,938.00 Kucera Utility & Farm Supply Supplies 37916 2,393.68 Kember Topsoil topsoil 37918 822.08 Lloyd's Paving dust suppression-Douglas Line 37919 1,220.40 Canadian National signal with gates maintenance 37920 621.00 Lambton Hot Mix Asphalt - cold mix 37920 1,153.87 LED Roadway Lighting street lights 37921 1,313.99 Stewart Electric of Wyoming Inc. install generator at works garage 37924 1,383.49 Wicks Construction Repairs 37930 41,068.21 Arts and Letters Signs e-waste depot electronic sign 48.03 SUB-TOTAL WORKS DEPARTMENT $ 242,487.37
PLYMPTON-WYOMING GENERAL JUNE PAYABLES
NAME DESCRIPTION CHQ Green Shield Canada June Premium 37749 $ 6,458.41 G&K Services Mats at CCC 37750 $ 93.30 RWAM Insurance June Premium 37751 $ 2,652.44 Acklands Grainger Cam Com Ctr supplies 37754 $ 195.89 Coldstream Concrete Limited Oosterhof Drain repair 37755 $ 220.35 Ferguson's Scattered Acres Ltd Hicks Drain cleaning 37758 $ 4,717.75 JLH Excavating Park Drain 37760 $ 4,558.42 NorthWest Consulting King Street Drainage Works and Watermain Replacement 37762 $ 17,938.75 Pitney Bowes Postage Refill 37764 $ 2,000.00 TUC Agreement- anti spam filters 37767 $ 77.69 Hydro One WY LIB- 360.97, WWO- 115.84, OFFICE - 379.65 37772 $ 856.46 Pitney Bowes Postage Refill 37773 $ 2,260.03 Allstream Usage Charges 37774 $ 19.35 Bell 6715 Camlachie Road 37775 $ 68.02 Union Gas CCC - 108.52, CCLM- 53.97 37777 $ 162.49 Forest Excelsior Band Lamrecton Camp service 37781 $ 200.00 Lambton Group Polive Services Board June Allocation 37782 $ 91,086.58 Frank's Window Cleaning Office Window Cleaning 37796 $ 31.65 Staples Office Supplies 37798 $ 727.77 Bell Drainage Superintendent 37811 $ 23.50 Hydro One LAMR-34.47, MAN LIB- 185.54, CCLM- 350.27, OLD TWP-50.38, CCC-647.46, CAM LIB-35.31, LEO-524.27 37812 $ 1,827.70 Town of Plympton-Wyoming CCC-222.08, CCLM-124.85, MAND LIB-49.62, OFFICE-163.04, OLD TWP-46.36, WY LIB-133.53, 6707 CAM-121.38 37813 $ 860.86 Marcotte Disposal Inc Plympton-Wyoming Garbage and Recycling 37814 $ 39,102.10 Town of Plympton-Wyoming 2016 Total Tax and Pil Distribution Paid in June for 2016- County 37816 $ 1,221,547.58 Town of Plympton-Wyoming 2016 Total Tax and Pil Distribution Paid in June for 2016- French Separate 37817 $ 6,504.88 Town of Plympton-Wyoming 2016 Total Tax and Pil Distribution Paid in June for 2016- French Public 37818 $ 3,766.09 Town of Plympton-Wyoming 2016 Total Tax and Pil Distribution Paid in June for 2016- English Public 37819 $ 490,361.38 Town of Plympton-Wyoming 2016 Total Tax and Pil Distribution Paid in June for 2016- English Separate 37820 $ 105,734.99 Bell Municipal Office- 548.83, Interac- 56.41 37821 $ 605.24 Eastlink CCC- 84.81 37822 $ 84.81 Hydro One Camlachie Community Centre 37823 $ 31.92 County of Lambton Zoning By-law Amendment 37824 $ 400.00 Shred-It On Site-Regular Service June 37825 $ 147.63 Cogeco Business Internet 37827 $ 98.20 Gray, Bruce, Cimetta Legal Services 37828 $ 13,738.00 Specialty Rubber Stamps Name Signs 37829 $ 77.74 Tek Savvy Website Hosting Charges 37830 $ 95.94 De Lage Landen Financial Services Copier Contract July-Sept 37841 $ 569.52 TUC June Rental Agreement 37843 $ 500.00 Windover Nurseries Inc Trees 37844 $ 3,570.80 Bell Mobility Clerk 37846 $ 60.82 County of Lambton Building Services Dept Building permit inspection, engineering report for building integrity 37847 $ 7,782.36 G&K Services Mats at CCC 37848 $ 93.30 Robertson Landscaping Wyoming Cemetery Contract - May 37849 $ 2,448.34 Stewart Electric Municipal office light change 37850 $ 113.00 Gray, Bruce, Cimetta Legal Services 37851 $ 6,391.39 Pathways & Transitions Half Day Workshop 37852 $ 169.50 Robertson Landscaping Wyoming Cemetery Contract - June 37853 $ 2,448.34 Union Gas Mand lib- 30.28, LEO- 30.51, Wy Lib- 33.07, WWO- 29.90 37854 $ 123.76 Kerry Bedard Personal Service 37855 $ 50.00 Williams Food Equipment Cam Com Ctre-Faucet & Spout Assembly 37858 $ 126.56 TD Visa Mayor's Visa - Bluewater Health Parking 37859 $ 2.75 Association of Municipalities Ontario AMO Conference registrations 37864 $ 2,423.85 Country Road Graphics Business Cards- CAO 37868 $ 44.07 Lloyd Hendrickx Lessy Drain clean out 37869 $ 432.22 Murray Mills Excavating King Street Drain and Watermain Replacement Progress Payment 2 37871 $ 259,736.92 Jane McGill Cleaning Services for Municipal Office 37872 $ 400.00 NorthWest Consulting King Street Drian- 17026.28, Nauta Branch- 5921.20, Matthews- 2543.71 37873 $ 25,491.19 Plympton Plumbing LEO Building - new faucet 37875 $ 111.87 Union Gas Office 37878 $ 5.11 Foodland Office Supplies 37880 $ 176.74 Hydro One Office 37896 $ 988.69 Ontario Municipal Administrators Assoc OMAA Single Membership 37897 $ 211.88 Pitney Bowes Postage Meter 37898 $ 801.74 Public Sector Digest Annual Membership 37899 $ 333.35
SUB-TOTAL GENERAL $ 2,334,941.98
TOTAL ROADS AND GENERAL JUNE $ 2,577,429.35
STAFF REPORT
Report to: Mayor & Members of Council From: David A. Fielding, Director of Public Works & Engineering Cc: Norma Roddick-Preece, Treasurer Approved by: Carolyn Tripp, Chief Administrative Officer Date: July 22nd 2016 Re: Clarifier Retrofit Upgrade at the Plympton Wastewater Treatment Plant
Recommendation That the report prepared by David A. Fielding, Director of Public Works and Engineering, dated July 22nd 2016, regarding the Clarifier Retrofit Upgrade at the Plympton Wastewater Treatment Plant be received and that the tender from JT General Maintenance for a price of $66,105.00 including HST be accepted.
Background The Plympton Wastewater Treatment Plant was originally constructed in the early 1990’s. There are two clarifiers that are in need of repair as they are the original components and are each in excess of twenty years old. As a result, as part of the 2016 budget, appropriate funds were approved by Council for the replacement of a clarifier. The second clarifier will be budgeted in 2017.
Discussion OMI, the contractor that looks after the Plympton Wastewater Treatment Plant on behalf of the Town, solicited tenders for the supply and placement of a Clarifier Retrofit Upgrade. The tender was placed in the Sarnia Observer and advertised on the Town’s website. As a result, the following bid was received:
Company Name Bid Received (including HST) JT General Maintenance $66,105.00
An OMI representative reviewed the tender results and is recommending that the tender be awarded to the low bid received.
Staff Report – Town of Plympton-Wyoming Page | 1
Financial Implications As part of the 2016 budget for the Plympton Wastewater Treatment Plant, $70,000.00 was budgeted for the Clarifier Retrofit Upgrade. The project award to the low bid is $66,105.00 including HST. Therefore, this project is under budget; however, the savings should remain with the project in case there are any contingencies required.
Attachments None.
David A. Fielding, P. Eng. Director of Public Works & Engineering Town of Plympton-Wyoming
Staff Report – Town of Plympton-Wyoming Page | 2
STAFF REPORT
Report to: Mayor & Members of Council From: Mike Vasey, Wyoming Fire Chief Approved by: Carolyn Tripp, Chief Administrative Officer Date: July 22nd 2016 Re: Fire Department Surplus Pagers
Recommendation That the report by Mike Vasey, Wyoming Fire Chief, dated July 22nd 2016 regarding the Fire Department Surplus Pagers be received, that the pagers be declared as surplus equipment and donated to the Petrolia C.E.R.V. group.
Background In 2016 the Lambton County fire departments began the process to upgrade the county radio system. This system will utilize a digital system along with a narrow band paging channel. As a result, the older pagers will not work on this new system.
Discussion C.E.R.V. stands for Community Emergency Response Volunteer. This group formed after the terrorist attacks of 9/11. At the time it was an objective of Ontario Emergency Management to have additional resources available in large scale incidents when fire fighters are busy or over whelmed.
Over the years we have called upon this group for help during large fires. Their key role is to man our rehabilitation station. These centers primary focus is the care of the fire fighters as the need arises; a break, cool off or warm up, get something to eat and/or drink fluids.
We have also utilized C.E.R.V. to transport air bottles to the hall, transport firemen to and from the scene as well as delivering extra equipment as needed.
All of this frees up firefighters and allows them to focus on the fire.
Although C.E.R.V. has no official ties to the Plympton-Wyoming Fire Department, they have been utilized (usually because Petrolia fire is on scene as well). In the past, to show appreciation, the Fireman’s Association has donated money to C.E.R.V. to offset any cost.
Staff Report – Town of Plympton-Wyoming Page | 1
In discussion with C.E.R.V., it came to light that they are having many problems with their aging pagers, and are looking to upgrade but are having problems getting funding.
Our old fire pagers will work with the system they are using for their paging.
I have been trying to sell off the pagers with no luck; these pagers are approximately 15 years old and in various stages of operability.
I would like to donate the pagers to the C.E.R.V. group, in the hopes that they can piece together 6 working pagers out of the 12.
This will benefit Plympton-Wyoming Fire Department by having a good working relationship with this valued organization in the future.
Financial Implications No budget impact, new pagers already purchased last year.
Wyoming Fire Station has been investigating selling the old pagers at $50 and has found no interest.
Attachments None.
Mike Vasey Wyoming Fire Chief Town of Plympton-Wyoming
Staff Report – Town of Plympton-Wyoming Page | 2
STAFF REPORT
Report to: Mayor & Members of Council From: Brianna Coughlin, Clerk Approved by: Carolyn Tripp, Chief Administrative Officer Date: July 22nd 2016 Re: Requests for Drain Maintenance and Improvement
Recommendation That the report by Brianna Coughlin, Clerk, dated July 22nd 2016 regarding Requests for Drain Maintenance be received; that Council accept the complaints outlined in the report; that Will Bartlett of NorthWest Consulting Civil Engineers be instructed to investigate the requests for drain improvement related to the Colborne Drain and the Walker-Haney Drain and that Arnold Hoekstra be instructed to investigate the requests for drain maintenance for the Hubbard Drain, the McKinley Drain #2 and the Somerville Drain and make the necessary repairs.
Background The Town of Plympton-Wyoming has received four requests for maintenance of drainage works, which are outlined as follows:
DRAIN NAME APPLICANT Hubbard Drain Patrick & Judy Hubbard McKinley Drain #2 Gary & Wanda DeBorger McKinley Drain #2 Mike McEachen Somerville Drain Claude & Susan Pelletier
The Town has also received two requests for drain improvement, which are outlined as follows:
DRAIN NAME APPLICANT Colborne Drain Claude & Susan Pelletier Walker-Haney Drain Donald Minielly
Staff Report – Town of Plympton-Wyoming Page | 1
Financial Implications The cost of the drainage work will be apportioned to the drains in the manner outlined in the Drainage Report, as per the requirements of the Drainage Act.
Attachments None.
Brianna Coughlin Clerk Town of Plympton-Wyoming
Staff Report – Town of Plympton-Wyoming Page | 2
Town of Plympton-Wyoming Parks and Recreation Committee Regular Meeting Minutes
Date: Thursday, May 12, 2016 Time: 7:00 p.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON
Board Members Present: Ben Dekker, Chair Netty McEwen, Council Rep. Joan McLay, Vice-Chair Pete Liffiton
Staff Members Present: Jennifer Wilpstra, Administrative Assistant - Public Works
Board Members Absent: Dona Belanger Jeff DeVlugt David Lowe
Call to Order
Chair Dekker called the meeting to order at 7:00 p.m.
Declaration of Pecuniary Interest/Conflict of Interest
No declaration was made by any one member of the Committee at this time. Chair Dekker requested members to make the appropriate declaration, if necessary, throughout the business of the meeting.
Adoption of Committee Meeting Minutes
Motion #1 – Moved by Netty McEwen, Seconded by Joan McLay that the minutes be adopted by the Plympton-Wyoming Parks and Recreation Committee and that those confidential minutes of the closed sessions remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:
Regular Meeting Minutes, March 10, 2016 Motion Carried. Business Arising from Previous Meetings
The Sunset Acres controlled burn was completed on Sunday, April 24, 2016 and was deemed successful. Feedback received from the community has been positive.
The Spring Parks Tour took place on April 23, 2016. The committee reviewed the list of findings. Ms. McLay mentioned that, since the tour, the latch on the ball hockey court gate has been broken. Staff was asked to look into this. A discussion was held regarding the Blue Point ROW stairs. Currently the stairs are blocked off due to disrepair and staff is looking into this issue.
Ms. McLay mentioned that she was approached by a member of the community who inquired about the possibility of adding lines to the tennis court for pickle ball.
Staff informed the Committee that all the pool staff have been hired for the summer months.
Accounts
Motion #2 – Moved by Joan McLay, Seconded by Pete Liffiton that the Accounts as listed be received by the Plympton-Wyoming Parks and Recreation Committee:
General Paylist – March/April 2016 $1,382.78 Motion Carried.
Delegations
Brian Helps from the Wyoming Minor Ball joined the meeting. He mentioned that the scoreboard was expected to arrive in the next couple of weeks. A discussion was held regarding the Canton Park buildings. Chair Dekker asked Wyoming Minor Ball to present suggestions for the buildings to the Parks Committee so that the Committee can decide how to proceed. Chair Dekker excused Brian Helps from the meeting and thanked him for attending.
Steve McEwen, Charlie Barclay and Mike Warren from the Camlachie Athletic Association attended the meeting, along with Kyla Nolan, Amber Henry and Sue McKenzie from the Women’s 2-Pitch League. Chair Dekker commended the Association for all the work that has been completed to improve the ball diamonds at Arnold Minielly Park.
A discussion was held regarding the pricing and scheduling of the Camlachie ball diamonds. The Women’s 2-Pitch League members in attendance expressed concern regarding the increase in costs, as well as, the scheduling of the ball diamonds. The League was encouraged to attend the Camlachie Athletic Association’s Board meeting to discuss these concerns.
Chair Dekker encouraged the Association that, if in the future there is a concern with the number of diamonds within the municipality, to come to the Parks Board/Council with this concern so that a solution can be researched.
Chair Dekker excused the Women's 2-Pitch League from the meeting.
Chair Dekker requested that the Camlachie Athletic Association present a plan to the Park Committee regarding what they require, or would like to see, be improved at the Camlachie Ball Diamonds. Steve McEwen presented a business plan to the Parks
Regular Meeting – May 12, 2016 Page 2 of 4
Committee which involves rebuilding and resurfacing all three ball diamonds at the Arnold Minielly Park and the one ball diamond at Lakeshore Community Park. Steve McEwen also mentioned that the fencing around Diamond One and Two at Arnold Minielly Park is in need of replacing and that an estimate for replacing the fencing would be $25,000 per diamond. Staff was requested to include these items in the 2017 Parks Budget.
The Association is hoping to apply for a Trillium grant for upgrades to the Arnold Minielly Park and diamonds through the Optimists Club.
Steve McEwen requested that some Poop and Scoop signage be added to the Arnold Minielly Park and Lakeshore. Staff was asked to ensure that these signs be added.
Charlie Barclay requested that the weeds at the ball diamonds be sprayed and also that a grass cutting schedule be followed. Staff was requested to pass this on to the Parks staff.
Staff Reports
No items at this time.
By-laws
No items at this time.
Correspondence – Action-Required Items
No items at this time.
Correspondence – Recommended Reading & Routine Approval/Information Items
No items at this time
New Business
A representative from the Parks Board was requested to attend the Wyoming Legion Dance on May 21st to accept the cheque that will be presented to the Parks Board. Ms. McEwen volunteered to attend.
Chair Dekker informed that committee that an issue with the Splash Pad’s water supply has been resolved and that the splash pad is still on schedule to be completed by July 1, 2016.
Chair Dekker informed the committee regarding the celebration that Mayor Napper is organizing at Lamrecton Park for Sunday, June 5, 2016. The event will include a picnic, Marching Band and activities for community. After this event, Council has decided to have Lamrecton Park become a public access park.
Regular Meeting – May 12, 2016 Page 3 of 4
Adjournment of Meeting
Motion #3 – Moved by Pete Liffiton, Seconded by Joan McLay that the Plympton-Wyoming Parks and Recreation Committee Regular Meeting be adjourned until the next Regular Meeting, to be held on Thursday, June 9, 2016 at 6:30pm.
Motion Carried.
Adjournment of the Regular Meeting took place at 8:36 p.m.
Chair – Ben Dekker
Committee Secretary – Jennifer Wilpstra
Regular Meeting – May 12, 2016 Page 4 of 4
Wyoming Public Cemetery Board Regular Meeting Minutes
Date: Thursday, June 2nd 2016 Time: 3:00 p.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON
Board Members Present: Don Nelson, Chair Adrian Verwegen, Vice Chair Muriel Wright, Council Representative Maurice Maw, Enniskillen Representative
Board Members Absent: Rene Adams Wayne Ramsay
Staff Members Present: Brianna Coughlin, Clerk (Committee Secretary)
Call to Order At 3:00 p.m., Chair Don Nelson called the meeting to order.
Declaration of Pecuniary Interest/Conflict of Interest No declaration was made by any one member of the Board at this time. Chair Nelson requested members to make the appropriate declaration if necessary throughout the business of the meeting.
Delegations There were no delegations at this time.
Adoption of Board Meeting Minutes Motion #1 – Moved by Muriel Wright, Seconded by Adrian Verwegen that the minutes be adopted by the Wyoming Public Cemetery Board and that those confidential minutes of the closed sessions remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: • Regular Board Meeting, April 21st 2016
Motion Carried.
Business Arising from Previous Meetings The Board members discussed the Cemetery Decoration Day, as previously discussed during the Regular Board Meeting held April 21st 2016. Pastor Steve Stanley of the Wyoming Baptist Church was in attendance to discuss the celebration. The agenda for the ceremony was finalized as well as the role of each participant.
Accounts There were no accounts at this time.
Staff Reports There were no items at this time.
By-laws There were no items to discuss at this time.
Correspondence There were no items to discuss at this time.
New Business Mr. Verwegen advised that he had investigated an updated sign for the entrance of the cemetery. The Board members discussed the proposal, noting that the sign could be mounted on the shed for better visibility.
Adjournment of Meeting Motion #2 – Moved by Maurice Maw, Seconded by Adrian Verwegen that the Regular Meeting be adjourned until the next Regular Meeting, to be held on Thursday, July 14th 2016 commencing at 3:00 p.m.
Motion Carried.
Adjournment of the Regular Meeting took place at 3:55 p.m.
Chair – Don Nelson
Committee Secretary – Brianna Coughlin
Regular Board Meeting June 2nd 2016 Page 2 of 2 Regular Council Agenda July 27th 2016 Correspondence 13.1
Infrastructure Canada - Phase 1 Infrastructure Funding Agreements Cross Country Status
This communication with members provides an update as we near the three-month mark since INFRA Canada issued details of Phase 1 funding for Public Transit and Clean Water and Waste Water. Discussions are underway in the remaining jurisdictions, including Ontario.
Recap of the Federal commitments based on April letter to the provinces and territories setting out agreement frameworks for:
Federal Public Transit Fund – $3.4 billion; allocation for Ontario is $1.48 billion based on percentage share of national ridership; rehabilitation, optimization and modernization projects that improve transit systems. Federal Clean Water and Wastewater Fund - $2 billion; allocation for Ontario is $570 million; rehabilitation of water, wastewater and stormwater infrastructure, planning and design of future facilities and upgrades to existing systems. Both funding programs must be spent by March 31, 2018.
Canada has signed agreements with three provinces and one territory:
June 16 – British Columbia – Transit June 20 - Yukon – Transit and Clean Water July 5 - Quebec – Transit and Clean Water July 8 - Newfoundland and Labrador – Transit and Clean Water.
Some observations of the already signed agreements:
The Quebec agreement defines project incrementality as "federal funding under the Agreement that is added to the funding already planned by the Government of Quebec as part of its Infrastructure Plan, to allow Quebec to carry out more infrastructure projects or to accelerate those that it had already planned". This is helpful to Quebec, which like Ontario, has a significant multi-year municipal infrastructure funding program. Eligible project expenses are covered up to March 31, 2018, except the Yukon Clean Water Agreement which allows funding for an additional year, no doubt done to recognize the challenge of very short construction seasons. The federal Minister has the ability to accept projects that are three years in length and the federal budget allocated 25% of the funds in year three to accommodate this possibility. The agreements charge the provinces and territories with creating a list of projects for federal government review to ensure compliance with the agreements. Some agreements identify a list of initial municipal projects that meet the eligibility requirements and also provide a timeline for submitting additional project lists to the federal government so that all the funding is committed. (Unspent funding is to be transferred to the gas tax fund). No Provincial or Territorial Municipal Association is a signatory to the agreements, although some have been pre-consulted by their province.
Closer to home:
We understand Federal-Ontario discussions are continuing. AMO has a meeting soon with Ontario’s new Minister of Infrastructure, Hon. Bob Chiarelli to urge i) timely conclusion of the agreement so that municipal governments can submit eligible projects as soon as possible recognizing that projects must be completed by March 2018 and ii) early collaboration on Phase 2 design as input to the federal government. Regular Council Agenda July 27th 2016 Correspondence 13.1
Municipal governments should be reviewing their asset management plans for projects that fit the eligibility criteria and that could be submitted to the Province for consideration.
AMO Contact: Craig Reid, Senior Advisor, E-mail: [email protected]; Phone: 416.971.9856 ext. 334.
PLEASE NOTE: AMO Breaking News will be broadcast to the member municipality’s council, administrator, and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER: Any documents attached are final versions. AMO assumes no responsibility for any discrepancies that may have been transmitted with this electronic version. The printed versions of the documents stand as the official record.
OPT-OUT: If you wish to opt-out of these email communications from AMO please click here.
Regular Council Agenda July 27th 2016 Correspondence 13.2
Attention: Members of AMO
On behalf of the AMO Board of Directors and Trevor Wilcox, AMO Secretary-Treasurer and General Manager, Corporate Performance County of Simcoe, AMO is pleased to provide the Association’s 2015 Annual Report.
The Report includes messages from Gary McNamara, AMO President and Mayor, Town of Tecumseh, the Secretary-Treasurer, the Executive Director’s Report, along with information on the activities of the Association in 2015 and the audited financial statements.
The 2015 AMO Annual Report can be downloaded from http://www.amo.on.ca/YourAssociation/AnnualReports
Regular Council Agenda July 27th 2016 Correspondence 13.3
July 14, 2016 In This Issue - Funding available to help celebrate Ontario’s 150th anniversary. - Provincial intercommunity transportation consultation. - National Housing Strategy consultation. - ROMA Conference Early Bird extended. - The Next Generation of Human Services. - Why do municipalities need to plan? - Can you recognize what makes news and why? - Circle December 2 on your calendars. - Save up to 25% on personal home & auto insurance. - Careers with Goderich and Warwick.
Provincial Matters Three new grant programs will support municipalities to renovate, repair, and retrofit community and cultural infrastructure, create new partnerships to engage youth, and help communities celebrate the 150th anniversary of Confederation. See application details here.
The Ontario Ministry of Transportation is seeking input to improve public transportation between communities, through intercommunity bus services. Municipalities are encouraged to access the Ministry’s discussion paper and attend a consultation session on the dates provided.
Federal Matters The federal government has launched a website to consult on a proposed National Housing Strategy. Visit Let's Talk Housing to complete the survey or submit a written statement before October 21, 2016. Should you wish to submit input to guide AMO’s submission, please contact Michael Jacek, Senior Advisor, at [email protected].
AMO, LAS and ROMA Events Due to popular request, the ROMA Conference registration early bird has been extended to August 12, 2016. Registration forms are available online. Look for the program at a glance to be made available before the end of July. See you in Toronto January 29-31, 2017.
The Next Generation of Human Services will look at Basic Income Guarantee; Affordable Housing Innovation; Community Well-Being; Precarious Employment and more. Join AMO and OMSSA at the 2016 Human Services Symposium on September 22 at the Hilton Garden Inn Vaughan. Register today, space is limited.
Why do municipalities need to plan? Why is land use planning important? What is zoning? AMO presents a new online self-directed course in Land Use Planning. Log-in to the AMO online portal today and become familiarized with the basics of land use planning!
Learn to recognize what makes news and why through AMO’s Media Relations Training this Summer/Fall Season. This training will better prepare you and your municipality for the media spotlight, on good days and bad. Find out more and register today.
Regular Council Agenda July 27th 2016 Correspondence 13.3
Circle December 2 on your calendars, and get ready for the 2016 Ontario West Municipal Conference. Registration and details will be posted shortly.
LAS LAS and Cowan Insurance partner to offer Ontario municipalities an exclusive personal home and auto insurance program for staff members and elected officials. Save up to 25% off regular rates. Get your free quote today!
Careers Director of Child Care - Town of Goderich. Location: Municipal Child Care Centre. Qualified applicants are invited to email their letter of application and resume in one PDF document by 4 p.m. Wednesday, August 24, 2016 to [email protected].
Treasurer / Deputy Administrator - Township of Warwick. Please submit your resume by 4:00 p.m., Friday, July 29, 2016 to: Fred Galloway, F.J. Galloway Associates Inc., 203-350 Oxford Street West, London, ON N6H 1TE. Email: [email protected].
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425
Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
July 21, 2016 In This Issue - Learn about bioheat. - < 30 days to go til the AMO Conference. - #ROMASpeaks news you can use. - Do you know how to Cover Your Assets? - It’s a matter of risk. - Second supplier strengthens LAS Fuel Program. - Careers with York Region, Grey Sauble Conservation Authority and Penetanguishene.
Provincial Matters The Ministry of Natural Resources and Forestry is hosting a session in Timmins, October 21 and Cambridge, November 4, on how to take advantage of bioheat opportunities in rural and remote areas. Email [email protected] or call 705.945.5843 for more information.
AMO, LAS and ROMA Events Less than 30 days to go until the AMO Conference. Have you booked your guest room? Travel to Windsor? Sent in your registration form? Signed up for a Study Tour? Booked a seat in the Tuesday Learning Lunches? Planned your Sunday? Checked out what you can do in Windsor Essex? Get it all checked off today using resources on the AMO Conference page. See you in August!
#ROMASpeaks News You Can Use: Provincial Government confirms participation at the ROMA Conference with both delegations and the Ministers’ Forum. Look for details on this, the program and guest room booking on our website, and don’t forget to register before the extended early bird deadline of August 12th. See you in January at the Sheraton Centre, Toronto, for ROMASpeaks.
AMO’s e-Learning course Cover Your Assets is a key foundation level course for all municipal elected officials. CYA helps learners define and understand the importance of asset management and your role in it; discover how asset management will assist in achieving more sustainable communities and more. Learn more and log in today!
Whether you are a seasoned risk manager, or your municipality is starting to examine risk issues, there is something at the 2016 Risk Management Symposium for you. Join like minded delegates September 27 & 28 at Casino Rama for 1.5 days of learning. It’s a matter of risk – register today.
LAS Beginning August 1, 2016 Petro Canada will begin serving the LAS Fuel Program as its second supplier. If your municipality previously had a fuel analysis completed, but chose to remain with your existing supplier, or if your municipality has not previously looked into the LAS Fuel Program, there’s never been a better time to get a free fuel analysis.
Careers Program Manager, Systems Solution and Data Management #19327 - York Region. Department: Community and Health Services. Branch: Business Operations and Quality Assurance. Please apply online at York Region Careers by July 27, 2016, quoting competition number 19327.
Chief Administrative Officer - Grey Sauble Conservation Authority. Please submit your resume prior to 4:30 p.m., Friday, August 12, 2016 to: Grant McLevy, Director of Human Resources, The County of Grey, 595 9th Avenue East, Owen Sound, ON N4K 3E3. Fax: 519.376.4082; Email: [email protected].
Corporate Services Executive Assistant - Town of Penetanguishene. Temporary contract for 12 months (starting September 6, 2016). Applications must be clearly marked “Corporate Services Executive Assistant Private and Confidential” and submitted no later than 4:30 p.m., Friday, July 29, 2016 to: Town of Penetanguishene, Attention: Human Resources, P.O. Box 5009, 10 Robert Street West, Penetanguishene, ON L9M 2G2. Fax: 705.549.3743 Email: [email protected].
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Team, Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario Media Inquiries, Tel: 416.729.5425
Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Please consider the Association of Municipalities of Ontario environment before printing 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 this. To unsubscribe, please click here
The 2017 ROMA Conference January 29 - 31, 2017 Sheraton Centre Hotel, Toronto
ROMA hosted its first rural municipal conference in 1934 and they were an important tradition for more than 65 years. By reviving this tradition, we believe rural priorities can be better aligned, better understood, and better addressed. This high-impact conference is geared to meet your interests as expressed in the 2016 Rural and Small Communities Focus Session. This just in... The Ontario Provincial Government confirms participation at ROMASpeaks Through delegations and the Ministers’ Forum the Provincial Government has confirmed it will be participating in ROMASpeaks.
What this means? • Once available the delegations request form will be posted to the ROMASpeaks page. • The Ministers’ Forum on Monday, January 30th will be your opportunity to ask questions and set the stage for dialogue for the year ahead.
On the Program... MicroSessions ROMA heard the feedback and the need for educational sessions is being addressed at the Conference. This 45-minute microsessions will be intense learning opportunities on specific topics relatable to all of Rural Ontario. A full program at a glance will be available before the end of July, with details on all the topics being worked on. Popular topics will be repeated (marked with an asterix*) and include: • The Future of Food in Ontario • Civic Engagement for the Under 18s • Sustainable Healthcare in Rural Communities* • Closing the Legislative Gap • From CCAC’s to LHIN’s: Impacts and • Assets Management Plans Opportunities of the Change* • How Court Decisions Affect Your Council* • Aggregates in Your Community • Blue Box Transition: What Rural Leaders Need • Changes in the Municipal Election Act* to Know • Who Does What? Ombudsman vs Integrity • Builidng Healthy Communities Commissioners* • Making Great Lakes Great Again • The Impacts of the Waste Diversion Act* • Climate Change and Your Community • Rural Tourism: Building Your Brand* • Rail Safety • Forestry* 90 minute in-depth sessions include: • Ward vs Elected at Large - Defining What Will • Community Hubs Work for You • Future Impact of Energy in Rural Ontario • The Silent Downloads: The Increasing Cost of • Broadband Technology Social Services Delivered Through DSSABs • Farm and Managed Forest Losses
Conference registration is now open. Register via fax or e-mail using the form on page two, or log in at roma.on.ca for online registration. Don’t forget to reserve your guestroom today. Full details at roma.on.ca *programming information subject to change. 2017 ROMA AGM and Annual Conference Sheraton Centre Toronto Hotel | January 29 - 31, 2017
Registration Form Name: Title: Organization: Address: City, Province, Postal Code: Phone: E-mail: Registration Fees
Please check registration Early Bird Rate Regular Rate On Site Rate type below. (until August 12, 2016) (until January 28, 2017) (January 29 - 31, 2017) Member Non Member Member Non Member Member Non Member Full Registration $ 550 $600 $600 $650 $ 650 $ 700 One Day - Monday $350 $400 $400 $450 $ 450 $ 500 Half Day - Tuesday $200 $250 $250 $300 $ 300 $ 350
Payment: Completed forms with payment can be sent to ROMA via fax at 416.971.9372 or emailed to [email protected] or mailed to ROMA, 200 University Avenue, Suite 801, Toronto, ON, M5H 3C6
Please remit: Invoice Me (option only available to Member municipalities) Registration Fee $ Cheque made out to Rural Ontario Municipal Association HST (13%) $ MasterCard Visa TOTAL TO BE REMITTED $ Credit Card # Expiry Date Signature Name on Card
Things to Know: Additional Needs • Rates listed do not include HST. Please ensure to include HST when submitting Please list any dietary, accessibility or other needs: your payment. • Confirmation will be sent after each registration, modifications or cancellation. Review your confirmation carefully for accuracy. • All cancellations must be submitted in writing to ROMA via e-mail at events@ amo.on.ca. Cancellations received prior to 4:30 pm ET, October 31, 2016 will be eligible for a refund less $95.00 (plus HST) administration fee. Cancellations made after 4:30 pm are non-refundable. An alternate attendee name may be substituted at any time.
Disclaimer: Submission of this registration form provides AMO with consent to send information on all activities related to current and future ROMA Conferences. If you wish to no longer receive information from ROMA on this please contact [email protected] to unsubscribe. CITY OF QUINTE WEST P.O. Box 490 Trenton, Ontario, KÙV 5R6
Office of the Møyor TEL: (613) 392-2841 Jim Hørrßon FAX: (613) 392-5608
July 14, 2016
The Honourable Bardish Chagger MP Minister Department of Small Business and Tourism CD Howe Building 235 Queen Street Ottawa, ON K1A 0H5
Dear Minister Chagger: RE: Taxation - lmpact on Camoorounds Please be advised that Council for the City of Quinte West, at its meeting on July 11, 2016 passed the following resolution;
Whereas the Canada Revenue Agency (CRA) has decided that some campgrounds are too small to qualify for the small business tax deduction;
And Whereas campgrounds in Ontario have begun receiving calls and letters from CRA warning them of reassessments in part because they are deemed not to qualify for the small business tax deduction since they employ fewer than five people;
And Whereas the camping community provides a source of employment of 15,000 jobs across Ontario and supports economic activity by contributing $1 billion to Ontario's economy and generating $294 million in tax revenues;
And Whereas Camping ln Ontario, which represents 440 privately-owned campgrounds in Ontario, is working with the Canadian Federation of lndependent Business to push the Department of Small Business and Tourism, Finance Canada and the Canada Revenue Agency to implement changes that ensure campgrounds are recognized as small businesses and pay the same taxes as other small businesses; 2
Now Therefore Be lt Resolved that the City of Quinte West recognizes the benefit and values all campgrounds throughout Ontario and in Canada and supports Camping ln Ontario's initiative that changes be implemented to ensure campgrounds are recognized as small businesses and pay the same taxes as other small businesses;
And further that a copy of this resolution be fonryarded to the Minister of Small Business and Tourism, the local Member of Parliament and all Ontario municipalities for their support. Garried
The City appreciates your consideration in this matter
Yours truly,
arnson, Mayor -''' - cc: Neil R. Ellis, MP Bay of Quinte All Ontario Municipalities CORPORATION OF THE TOWN OF PLYMPTON-WYOMING
BY-LAW 46 of 2016
Being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Plympton-Wyoming
WHEREAS pursuant to Section 5(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, the powers of a municipality shall be executed by its Council; and
WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, shall be exercised by By-law unless the municipality is specifically authorized to do otherwise; and
WHEREAS it is deemed expedient that a By-law be passed to authorize the execution of agreements and other documents and that the Proceedings of the Council of the Corporation of the Town of Plympton-Wyoming at its meeting be confirmed and adopted by By-law;
NOW THEREFORE the Council of the Corporation of the Town of Plympton- Wyoming enacts as follows:
1. THAT all actions of Council in respect of all recommendations in reports and minutes of committees, all motions and resolutions and all actions passed and taken by the Council, documents and transactions entered into during the July 25th & July 27th 2016 meetings of Council are hereby adopted and confirmed, as if the same were expressly contained in this By-law;
2. THAT the Mayor and proper officials of the Corporation of the Town of Plympton-Wyoming are hereby authorized and directed to do all things necessary to give effect to the actions of the Council during the said meeting referred to in Section 1 of this By-law;
3. THAT the Mayor and Clerk are hereby authorized and directed to execute all documents necessary to the actions taken by this Council as described in Section 1 of this By-law and to affix the Corporate Seal of the Corporation of the Town of Plympton-Wyoming to all documents referred to in said Section 1.
By-Law read a first, second and third time and finally passed this 27th day of July, 2016.
Mayor – Lonny Napper
Clerk – Brianna Coughlin