The Corporation of the Town of Plympton-Wyoming Regular Meeting Agenda Date: Wednesday, July 27th 2016 Time: 4:00 p.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON 1. Call to Order: 4:00 p.m. 2. Declaration of Pecuniary Interest/Conflict of Interest 3. Public Meeting – Proposed Water and Sewer Frontage Fees (see separate agenda) 4. Delegations No delegations at this time. 5. Adoption of Council Meeting Minutes RECOMMENDATION That the minutes be adopted by Council and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: Regular Council Meeting, July 13th 2016 Closed Council Meeting Session, July 13th 2016 6. Business Arising from Previous Meetings No items at this time. 7. Accounts RECOMMENDATION That the List of Accounts for June 2016 be received. 8. Staff Reports 8.1. David Fielding, Director of Public Works & Engineering – Clarifier Retrofit Upgrade at the Plympton Wastewater Treatment Plant RECOMMENDATION That the report prepared by David A. Fielding, Director of Public Works and Engineering, dated July 22nd 2016, regarding the Clarifier Retrofit Upgrade at the Plympton Wastewater Treatment Plant be received and that the tender from JT General Maintenance for a price of $66,105.00 including HST be accepted. Regular Council Meeting Agenda – July 27th 2016 Page 2 of 3 8.2. Mike Vasey, Wyoming Fire Chief – Fire Department Surplus Pagers RECOMMENDATION That the report by Mike Vasey, Wyoming Fire Chief, dated July 22nd 2016 regarding the Fire Department Surplus Pagers be received, that the pagers be declared as surplus equipment and donated to the Petrolia C.E.R.V. group. 8.3. Brianna Coughlin, Clerk – Requests for Drain Maintenance and Improvement RECOMMENDATION That the report by Brianna Coughlin, Clerk, dated July 22nd 2016 regarding Requests for Drain Maintenance be received; that Council accept the complaints outlined in the report; that Will Bartlett of NorthWest Consulting Civil Engineers be instructed to investigate the requests for drain improvement related to the Colborne Drain and the Walker-Haney Drain and that Arnold Hoekstra be instructed to investigate the requests for drain maintenance for the Hubbard Drain, the McKinley Drain #2 and the Somerville Drain and make the necessary repairs. 9. Councillors’ Reports No items at this time. 10. Committee Meeting Minutes & Reports RECOMMENDATION That the following Committee Meeting Minutes and Reports be received and that those confidential minutes of the closed sessions remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: Parks & Recreation Committee Meeting Minutes – May 12th 2016 Wyoming Public Cemetery Board Meeting Minutes – June 2nd 2016 11. By-laws No items at this time. 12. Correspondence – Action-Required Items No items at this time. Regular Council Meeting Agenda – July 27th 2016 Page 3 of 3 13. Correspondence – Recommended Reading & Routine Approval/Information Items RECOMMENDATION That the Correspondence relating to “Recommended Reading” and “Routine Approval and Information Items” not otherwise addressed by resolution, be noted as received by the Plympton-Wyoming Council, and filed accordingly. Association of Municipalities of Ontario o Infrastructure Funding Agreements o 2015 Annual Report AMO Watch File: o July 14th 2016 o July 21st 2016 Rural Ontario Municipal Association – 2017 AGM and Annual Conference City of Quinte West – Resolution regarding Taxation Impact on Campgrounds 14. New Business 15. Closed Meeting Session No items at this time. 16. Confirmatory By-law RECOMMENDATION That By-law 46 of 2016, being a by-law to confirm all resolutions of the Council Meetings held July 25th and July 27th 2016 be taken as read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly. 17. Adjournment of Meeting RECOMMENDATION That the Regular Council Meeting be adjourned until the next Regular Meeting, to be held on Wednesday, August 10th 2016 commencing at 8:00 a.m. Brianna Coughlin Clerk July 22nd 2016 The Corporation of the Town of Plympton-Wyoming Public Meeting Agenda Proposed Water & Sewer Frontage Fees Date: Wednesday, July 27th 2016 Time: 4:00 p.m. Location: Plympton-Wyoming Council Chambers 546 Niagara Street, Wyoming, ON 1. Call to Order: 4:00 p.m. 2. Declaration of Pecuniary Interest/Conflict of Interest 3. Explanation of the Purpose of the Meeting 4. Introduction of Council and Staff Personnel present 5. Summary of Staff Report 5.1. David Fielding, Director of Public Works & Engineering – 2016 Fees for Water and Sewer Services (report originally received by Council May 10th 2016) 6. Presentations for/against the report 7. By-law 7.1. By-law 41 of 2016, being a By-law to establish water and sewer frontage fees in the Town of Plympton-Wyoming RECOMMENDATION That By-law 41 of 2016, being a By-law to establish water and sewer frontage fees in the Town of Plympton-Wyoming, be taken as having been read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly. 8. Adjournment of Meeting RECOMMENDATION That the Public Meeting be adjourned. Brianna Coughlin Clerk July 22nd 2016 NOTICE OF PUBLIC MEETING REGARDING BY-LAW 41 OF 2016 PROPOSED WATER & SEWER FRONTAGE FEES Take notice that on July 27th 2016 the Council of the Corporation of the Town of Plympton-Wyoming will hold a Public Meeting to receive and consider comments regarding a proposed By-law for water and sewer frontage fees. All interested parties are invited to attend the public meeting: Date: Wednesday, July 27th 2016 Time: 4:00 p.m. Location: Council Chambers 546 Niagara Street, Wyoming, ON Any person may attend the public meeting and make written or verbal representation either in support or in opposition to the By-law. Written submissions are invited and should be directed to the Town Clerk no later than 12:00 p.m. Wednesday, July 20th 2016. Written comments received and submissions made at the public meeting will be considered by Council prior to the enactment of the by-law. Attached please find the draft proposed by-law and fee schedule. If you are aware of any persons interested or affected by this By-law who have not received a copy of this notice, it would be appreciated if you would so inform them. Inquiries should be directed to David Fielding, Director of Public Works and Engineering 519-845-3939 or [email protected] Dated at the Town of Plympton-Wyoming this 6th day of July 2016. Brianna Coughlin, Clerk Town of Plympton-Wyoming 546 Niagara Street Plympton-Wyoming, ON N0N 1T0 [email protected] p.519-845-3939 f. 519-845-0597 The Corporation of the Town of Plympton-Wyoming Report Report to: Mayor and Members of Council From: David A. Fielding, Director of Public Works & Engineering Approved By: Brianna Coughlin, Clerk Date: May 6, 2016 Re: 2016 Fees for Water and Sewer Services/Update Recommendation: That the report by David A. Fielding, Director of Public Works and Engineering, dated May 6th 2016, regarding the 2016 Fees for Water and Sewer Services be received and that the attached Fee Schedule be approved. Background At the February 26, 2016 Council Meeting, Council received a report, forwarded from the Water & Sewer Committee, for discussion with regards to reviewing and updating the fees for water and sewer services. As a result of that meeting, Council asked for further information as it relates to new water lines being constructed and, it is my understanding, who would pay for this water line at that time and how future connections be serviced. Discussion In the future, if a new water line is requested by the residents, there could be several options for financing. The first option could be that it would be funded 100% by the municipality. Another option could be that the waterline would be funded 100% by the property owners, under the Municipal Act, whereby the appropriate petition is solicited and all property owners, within the limits of the water line, would be responsible to pay either on a frontage basis or an area basis within the service area of the water line. No one would be allowed to opt out of the payment. The third option is that the Town could participate in the cost sharing of this water line if they so desired. In any event, all property owners would be financially responsible for a portion of the water line. After the water line is in it would still be each individual property owner’s financial responsibility to connect from the watermain to the property line, then to the property line to the individual homes or buildings. If, after the fact, the property owners under this stretch of new watermain would undertake a severance, create a separate lot, or want a second water service, the existing frontage fee at that time, as discussed in the report to Council, would apply. This frontage fee simply allows them the right or permission to connect to the water line. The property owner would still be responsible Staff Report – Town of Plympton-Wyoming Page | 1 to pay for the connection from the watermain to the property line then from the property line to the building to be serviced. This frontage fee that is collected would be deposited within a Plympton-Wyoming Water Reserve and would be allocated to be used for future replacement of water lines within the community. Water Assessment By-Laws With regards to the water assessment by-laws that were undertaken in Plympton in the 1990s era, if Council wishes, these by-laws could still remain in force on an individual basis for the individual frontage fees for those particular by-laws could still apply.