WELCOME BY THE FEI
Dear Bureau Members, delegates and guests,
On behalf of the FEI, we are delighted to welcome you to the Official Invitation and Programme for the FEI General Assembly 2017 in Montevideo, Uruguay.
This annual meeting is a tremendous opportunity to take stock of where we stand as a global sport but also prepare, plan and set out a vision for the future.
We are fortunate, our sport has been growing and expanding into new territories for the past ten years and if we look back at 2016 (at the time of writing it’s a little too early to sing the praises of 2017) and the success of equestrian sport at the Olympic and Paralympic Games we are more popular than ever with huge potential to grow our fan base.
However, we are a very diverse community with 134 National Federations of different sizes and scope, 7 unique disciplines and a very large industry and community made up of different interests and responsibilities. By coming together every year to discuss and decide on the matters which affect our sport, we are effectively ensuring our collective future and increasing the likelihood of success in what is a very competitive sports world.
We may not always agree, but there is a real sense of community and we understand the importance of being united in order to increase our shared goals and remain attractive and appealing to our fans, the media, prospective sponsors, athletes, organisers and other stakeholder groups.
The success we have seen in recent years, with numbers continuing to rise is very much a reflection of the hard work, dedication and professionalism within each of the National Federations and the individuals driving the sport from grassroots all the way to the world stage and we would like to take this opportunity to express our sincere gratitude to all the National Federations, the FEI Bureau, Committee Members, volunteers and the extended FEI Family for making this possible.
We would also like to take this opportunity to thank the hosts for the 2017 FEI General Assembly, the Federación Uruguaya de Deportes Ecuestres and in particular their President Rodolfo Rodríguez and Secretary General Guillermo Lockhart. We are really looking forward to yet another productive FEI General Assembly and a fabulous FEI Awards Gala 2017 in the wonderful city of Montevideo.
You will find all the details you need with regards to the logistics, the dates and the deadlines in this invitation document and if you have any further questions, please don’t hesitate to contact the Organising team at the FEI. For National Federations unable to attend we will be live streaming the General Assembly and do please refer to the section regarding power of attorney.
Sabrina Ibàñez Ingmar De Vos FEI Secretary General FEI President
WELCOME BY FUDE
Dear Bureau Members, delegates and guests,
Uruguay is getting ready to receive our friends from the worldwide equestrian community for a very important event!
We are delighted the Fédération Equestre Internationale has chosen our country to host the FEI General Assembly 2017, a challenge and responsibility which we are very committed to and looking forward to delivering a successful edition.
Together with private local collaborators and the National Authorities, the Federación Uruguaya de Deportes Ecuestres is working intensely and with great dedication to welcome all the international equestrian community members.
Even though Uruguay is a small country of just over three million inhabitants, it has demonstrated the capacity to go ahead with objectives of great importance in several areas. In sporting terms, we have seen time and time again the tenacity, the strength and the dedication of Uruguayans athletes which have allowed us to enjoy great achievements. Uruguay is also characterised by its people´s hospitality, which always try to make the foreign guests feel at home.
As a result, we hope to organise an excellent FEI General Assembly and to share this great annual meeting with friends from all over the world. This is a great challenge indeed, but the love for our sport and the satisfaction of receiving you all in our country, encourages us to work with great enthusiasm for the occasion.
Come to Uruguay! Get to know our country, our capital city, and our people. Get to know our culture and our landscapes, our gastronomy and our music. You will feel the affection and kindness of our people.
Let us celebrate together a meeting between friends from all over the world, between those who love equestrian sports and all those who keep in their hearts the love for our great friend and partner: the Horse.
We look forward to seeing you in Montevideo next November.
Uruguay is waiting for you!
Acc. Rodolfo Rodriguez FUDE President
TABLE OF CONTENTS
Welcome by Ingmar De Vos, FEI President & Sabrina Ibáñez, FEI Secretary General Rodolfo Rodríguez, FUDE President
Timetable
Hotels
Travel, Transport & Visas
Online Registration Information
Deadlines & Fees
About Meetings Daily meeting definitions and information
Meeting Place Facilities
Functions Welcome Dinner FEI Awards Gala 2017 presented by Longines
Sightseeing
About Uruguay Practical information
Contact Persons
Special Thanks
TIMETABLE
SATURDAY SHERATON 09:00 – 18:00 18 NOVEMBER 2017 MONTEVIDEO HOTEL All day reserved for Bureau Members only 09:00 BUREAU MEETING I 11:00 Coffee break 13:00 Bureau Lunch 14:30 BUREAU MEETING I (continues) 16:00 Coffee break 18:00 END 20:00 FEI BUREAU DINNER La Corte (smart casual)
SUNDAY SHERATON 09:00 – 18:00 19 NOVEMBER 2017 MONTEVIDEO HOTEL
09:00 REGIONAL GROUP MEETINGS 11:00 Coffee break 13:00 Lunch buffet 14:00 JOINT GROUP MEETINGS: . EEF – European Equestrian Federation . PAEC – Panamerican Equestrian Confederation . AEF – Asian Equestrian Federation . ACES - African Confederation for Equestrian Sports
18:00 END 20:00 WELCOME DINNER La Baguala Resort (Business attire)
MONDAY SHERATON 09:00 – 18:00 20 NOVEMBER 2017 MONTEVIDEO HOTEL
09:00 REGIONAL GROUPS MEETING WITH THE BUREAU 11:00 Coffee break 11:30 SESSION 1 – FEI Campus / Officials Working Group 13:00 Lunch buffet
14:00 SESSION 2 – FEI Rules 15:30 Coffee break 16:00 Session 3 – 2020 Olympic Games Qualification Systems 18:00 END FREE EVENING
TUESDAY SHERATON 08:15 – 18:00 21 NOVEMBER 2017 MONTEVIDEO HOTEL
08:15 Registration of Participants 09:00 FEI ORDINARY GENERAL ASSEMBLY 11:00 Coffee break 12:45 Lunch buffet 14:00 FEI ORDINARY GENERAL ASSEMBLY (continues) 16:45 BUREAU MEETING II 17:30 PRESS CONFERENCE (TBC) 18:00 END 20:00 FEI AWARDS GALA 2017 presented by Longines Kibon Avanza, Montevideo (Black Tie/Long Dress)
HOTELS
DEADLINE TO BOOK YOUR HOTEL ROOM - 30 SEPTEMBER 2017 (following this date, rooms will be subject to availability)
SHERATON MONTEVIDEO HOTEL ALOFT MONTEVIDEO Calle Victor Soliño 349 Calle Victor Soliño 349 Montevideo Montevideo
http://www.sheratonmontevideo.com/ Room price per night includes breakfast, WIFI Room price per night includes breakfast, WIFI and taxes: and taxes: Standard Single occupancy Standard Single occupancy USD 185 USD 121 Standard Double occupancy Standard Double occupancy USD 195 USD 131 Check-in: 15:00 – Check-out: noon Check-in: 15:00 – Check-out: noon The second hotel is situated right opposite to the main hotel
These prices only apply for bookings made via our Online Registration platform and are valid from 15 to 26 November 2017.
IMPORTANT - HOTELS APPLY STRICT CANCELLATION POLICIES:
Cancellation occurring less than 14 days prior to arrival, 50% of the reserved stay is due.
Cancellation occurring 3 days prior to arrival and no shows, 100% of the entire stay is due.
ONLINE REGISTRATION INFORMATION
THE FEI ONLINE REGISTRATION PLATFORM IS NOW OPEN
Please note that the attendance to the FEI General Assembly is restricted to National Federations, stakeholders and guests.
The registration to the FEI General Assembly is mandatory and must be done online; in order to register, please refer to the link you received by email.
The online registration process includes: confirmation of your attendance reservation of your accommodation (if nedeed) arrangements for pick-up upon arrival in Montevideo invitation letter for the purposes of obtaining a Visa to enter Uruguay (if necessary) booking for lunches and dinners Do not hesitate to contact [email protected] for any questions or requests.
Thank you, The FEI GA Organising Team
THE FEI ONLINE REGISTRATION PLATFORM IS NOW OPEN
TRAVEL, TRANSPORT & VISAS
ARRIVAL & TRANSPORT TO THE HOTELS
The transport from Carrasco International Airport to both hotels will be organised for all delegates having submitted their travel details via the FEI Online Registration Platform before 31 October.
An “FEI General Assembly 2017 banner” will be located next to the transportation company office in the Baggage Claim area at Carrasco International airport.
Note that the journey to the Hotel may take between 30 to 60 minutes depending on the traffic.
DEPARTURE & TRANSPORT TO THE AIRPORT
Shuttle services to the Carrasco International Airport will be organised. Please make sure to confirm or re-confirm your flight details at the FEI Welcome Desk. An Airport shuttle form will be included in the Welcome Package distributed on site.
Corresponding departure time from hotels will be communicated later during the General Assembly week at the FEI Welcome Desk.
VISA REQUIREMENTS
Please click here to check if you need a visa to enter Uruguay.
Please consult your embassy for more information.
Should you need an invitation letter to get a Visa, please note that you can order it directly from the Online Registration Platform. You will receive it by email after your registration has been confirmed by the FEI. Should you need it before, please contact [email protected].
DEADLINES & FEES
DEADLINES
18 August 2017 20 November 2017 (9am Montevideo time) (Statutes 23rd edition, Annex I, Art. 3.3) The Online Registration Platform opens. Final deadline to provide the FEI with the Power 29 August 2017 of Attorney Form either by (Statutes, 23rd Edition, Annex I, Art. 2.1) - email to [email protected] - fax (+41 21 310 47 60) Items proposed by NFs for the GA Agenda must reach the FEI ([email protected]) at least The Power of Attorney Form will be delivered to twelve weeks before the General NFs, by email, together with their confirmation of Assembly. registration.
30 September 2017 The Form is interactive and may be completed Hotel Booking & Registration electronically.
Hotel bookings & registration to the FEI Should your Federation not be represented in General Assembly are to be made via the person, please fill in the Proxy section of the FEI Online Platform. form to be able to transfer your right of vote to another Federation representative. If you need assistance, kindly contact [email protected]. 30 January 2017 IMPORTANT (Statutes 23rd edition, Chapter III, Art. 16.3) Please book your room before 30 September. Following this date, The minutes of the Bureau, the General rooms will be subject to availability. Assembly and Group Meetings are published on Inside.fei.org.
24 October 2017 (Statutes 23rd edition, Annex I, Art. 2.2)
FEI publishes the Agenda and Annexes of the General Assembly week.
CONGRESS FEES & CONTRIBUTION
National Federations representatives MoUs Signatories
A congress fee of CHF 200 per delegate A congress fee of CHF 200 will also be charged will be charged to each NF in order to to MoUs Signatories representatives. financially support the organisation of the FEI General Assembly. This amount Accompanying persons includes the lunches from 19 to 21 November. Accompanying persons will be asked to pay a contribution of CHF 200 to participate to the Each National Federation is allowed to be Welcome Dinner on 19 November and to the represented by two (2) official delegates FEI Awards Gala on 21 November. with the exception of NFs belonging to Annual Subscription Level 1, who are allowed three (3) official delegates.
In addition to the congress fee, NFs with more than two delegates or three for Level 1 will be charged a further contribution of CHF 200 for each extra delegate.
ABOUT MEETINGS
DAILY MEETING DEFINITIONS & INFORMATION
The names of the meeting rooms will be communicated on site. Delegates/ NFs wishing to organise ad hoc meetings and to reserve a meeting room for that purpose should contact the FEI ([email protected]) as soon as possible.
SATURDAY 18 NOVEMBER
09:00 – 18:00 BUREAU MEETING I
(Statutes, 23rd Edition, Art, 19.1& 20.1) The Bureau, which is composed of the President, 1st and 2nd Vice Presidents, Chairs of Technical Committees (S, D, C, A, E & Vet), Chairs of Regional Groups, Athletes’ Committee and Audit & Compliance Committee decide on all matters not otherwise reserved for another body of the FEI.
The Bureau meets twice during the GA week; (1) at the beginning of the week to prepare matters and decisions to be taken at the General Assembly and to supervise their implementation, and (2) following the General Assembly to finalise the decisions and welcome the newly-elected FEI Bureau Members. Chairs of the Technical Committees (PE, R, V) are invited to participate to these two meetings.
SUNDAY 19 NOVEMBER
09:00 – 12:00 REGIONAL GROUP MEETINGS
These meetings are conducted by the Chairs of Groups I through IX. The aim of these meetings is to exchange views of common interest between NFs in their Groups, as well as to promote and coordinate the activities of equestrian sport within the Group (e.g. guidelines, courses, seminars, support for shows, etc.).
The NFs are invited to send suggestions for agenda items directly to their Group Chair.
14:00 – 18:00 JOINT GROUP MEETINGS
EUROPEAN EQUESTRIAN FEDERATION (EEF) Federations affiliated to EEF are invited to attend.
PANAMERICAN EQUESTRIAN CONFEDERATION (PAEC) Federations of Groups IV, V and VI are invited to attend.
ASIAN EQUESTRIAN FEDERATION (AEF) Federations affiliated to AEF are invited to attend.
AFRICAN CONFEDERATION OF EQUESTRIAN SPORTS (ACES) Federations for this Region are invited to attend.
MONDAY 20 NOVEMBER
09:00 – 13:00 REGIONAL GROUPS MEETING WITH THE BUREAU
Regional Groups report together to the Bureau by topic. On the basis of all the topics requested, an agenda will be drawn up by theme/topic that concern more than one Regional Group. Topics that are specific to a region will be presented following the shared topics.
Following the conclusion of the Regional Group Meetings on 19 November, Group Chairs / Deputy Chairs will provide to the FEI the topics they wish to address with the Bureau as well as the name of the person presenting each subject no later than 19 November at 19:00. All communications should be addressed to the FEI Secretariat on site or by email to [email protected].
14:15 – 15:45 SESSION 1 – FEI CAMPUS / OFFICIALS WORKING GROUP
During this session, a presentation of FEI Campus followed by an update on the Officials Working Group will be given.
16:00 – 18:30 SESSION 2 – OLYMPIC QUOTA / FEI RULES
During this session, the allocation of quota for Tokyo 2020 Olympic Games and proposed modifications to the FEI Rules will be discussed.
All NFs are requested to actively take part in these Sessions which are structured in order to allow all participants to contribute and give their views ‘freely’.
TUESDAY 21 NOVEMBER
08:15 –12:45 & 14:00 - 16:30 FEI ORDINARY GENERAL ASSEMBLY
(Statutes, 23rd Edition, Art. 9 & 10) The General Assembly of the National Federations is the supreme authority of the FEI.
Each National Federation has a right to participate in the GA and to cast a vote on the resolutions of the GA. Each NF may be represented at the GA by another NF. One NF may not represent more than two other NFs at the GA.
To the extent permitted in its Internal Regulations, the Bureau has the right to invite third parties to attend the GA as observers or presenters.
The agenda and the annexes of the Ordinary General Assembly will be published on 24 October 2017 on inside.fei.org.
MEETING PLACE FACILITIES
All offices and meeting rooms are located in the Sheraton Montevideo Hotel.
FEI WELCOME DESK Open from Saturday 18 November, 9:30- Main Lobby 18:00, and subsequently every day from 8:30- 18:00 until Tuesday 21 November.
Please contact the Welcome Desk Registration / accreditations for any questions related to: Programme details Urgent messages Liaison with FEI Secretariat Sightseeing information
After having checked-in at the hotel, Your accreditation badge we kindly ask you to proceed to the One USB key with full set of annexes and agenda FEI Welcome Desk. You will be given for the General Assembly a welcome package containing: Useful information about the General Assembly week.
FEI SECRETARIAT
Management of documents General Assembly . Annexes . Elections, voting . Welcome package . Proxy . Daily News . Power of Attorney
Logistics Meetings . Accommodation . Technical equipment . Transportation . Presentations
VIP and protocol FEI Awards
FEI SOLIDARITY
. FEI Solidarity programme and Appointments can be arranged with Jacqueline Solidarity funds Braissant ([email protected]) . NF projects follow-up and / or Jean-Philippe Camboulives (jean- [email protected]).
FEI INFORMATION TECHNOLOGY
National Federation representatives Mr Gaspard Dufour ([email protected]), are warmly invited to learn more Head of IT will be at your disposal to answer your about the IT systems and platforms questions from Sunday 19 to Tuesday 21 made available by the FEI and to November. discover future innovations and developments that will be coming next year.
NFs LIAISON OFFICE
NFs will have the possibility of You may book a meeting time by sending a addressing their concerns/needs to request directly to [email protected]. Mrs Lucinda Arsenio, NFs Liaison Officer.
ASSOCIATIONS / Representatives of World Horse Welfare will be ORGANISATIONS present on site.
FUNCTIONS
SUNDAY 19 NOVEMBER 20:00 WELCOME DINNER
The Federación Uruguaya de Deportes Ecuestres is pleased to invite Bureau Members, Delegates and Guests to the Welcome Dinner at La Baguala Resort.
La Baguala is an old hacienda renovated into a charming country side hotel surrounded by an equestrian center. It is the perfect place for a relaxing time or to enjoy a great ride on the beach. It is situated by the river and offer a beautiful typical Uruguayan scenery. La Baguala is located only 30 minutes west of downtown Montevideo, in an area that is protected by the local environmental authority.
Dress code: Business attire
TUESDAY 21 NOVEMBER 20:00 FEI AWARDS GALA 2017 presented by Longines
The Event will take place at Kibon Avanza, Montevideo. The FEI Awards are all about celebrating our heroes and rewarding them for their excellence, commitment, dedication and courage in the following five categories this year – Longines Rising Star, Best Athlete, Best Groom, FEI Solidarity and Against All Odds.
We sincerely hope you will join us on 21 November for this festive and celebratory evening and look forward to meeting and congratulating the winners of this year’s awards.
Dress code: Black Tie / Long Dress
SIGHTSEEING
Various sightseeing tours of Montevideo and its surroundings will be proposed to you.
. Montevideo City Tour (1/2 day) . City Tour to Punta del Este (1 day) . City Tour to Colonia (1 day) . Vineyard and Winery Visits . Bike Tours around Montevideo (1/2 day) . Walking Tour in old town
Please find below a detailed description of the proposed tours:
MONTEVIDEO CITY TOUR (3 - 4 hours) Beautiful tour visiting the most attractive points of the city. Ciudad Vieja, rich in architecture, Mercado del Puerto, Microcentro, Independencia Square, the Legislative Palace, the romantic neighborhood known as "El Prado", Montevideo Hill, its green parks with beautiful monuments, the elegant residential neighborhoods of Carrasco, Punta Gorda and Pocitos touring the exceptional "Rambla" that accompanies a panoramic range of beautiful beaches.
CITY TOUR TO PUNTA DEL ESTE (8 - 10 hours) Full day tour to visit one of the four most important coasts in the world. Visiting also Piriápolis with ascent to Cerro de San Antonio. Complete tour in Punta del Este, including Casapueblo (the famous sculpture-house of the Uruguayan artist Carlos Páez Vilaró), the residential neighborhoods of Beverly Hills, San Rafael, Cantegril, Golf, the curious undulating bridge of "La Barra" and Brava and Mansa beaches, also touring the peninsula's microcenter with free time to stroll through Gorlero, its main avenue.
CITY TOUR TO COLONIA (10 - 12 hours). UNESCO has declared this ancient Portuguese city of the 17th century a World Heritage Site for its well preserved architectural wealth. Memorable full day tour to discover its streets made of stone, its old buildings, remains of fortifications and the Spanish and Portuguese museums. You will also visit downtown, the Port Zone, Ferrando Beach and the Forest Reserve, its beautiful "Rambla" along the coast, arriving at the Real de San Carlos "Plaza de Toros", the Fronton of the Basque Palette, Hippodrome and the Old Pier.
VINEYARD AND WINERY VISITS Visit the typical wineries of our country some of them with the largest wine production in Uruguay. You can walk through the vineyards, learn the history as well as learn more about the winemaking process is.
BIKE TOURS AROUND MONTEVIDEO Tour Ciudad Vieja - Punta Carretas Points of visit: Mercado del Puerto, Headquarters of Banco de la República, Zabala Square, Matriz Square, Independencia Square, Solís Theater, Puerta de la Ciudadela, Rambla, Headquarters of MERCOSUR, Parque Rodo, Teatro de Verano, the Holocaust Memorial, Golf Course and the Lighthouse of Punta Carretas.
Tour Pocitos – Carrasco por Ramblas Points of visit: Kibon, Naval Museum (Story about what is set out in the Club, Marina: Yatch Club of Montevideo), appreciation of the sport boats, Rambla to Oceanographic Museum, Barrio Buceo, Barrio Malvín, square of the Navy (one of the best view of the city) then Punta Gorda neighborhood tour until the arrival to Carrasco neighborhood and will visit the inside of Sofitel Hotel Casino Carrasco, the emblem of the city with an architecture of French influence.
Duration: 3h30. Daily departures throughout the year.
Physical Demands: medium - distance: 23 km away.
We provide Guide in Spanish - English - Portuguese, Bikes, Helmets with UV protection, reflective vests, hydration (bottle of 600cc of water), Emergency Medical Coverage.
WALKING TOUR IN OLD TOWN Monday & Tuesday in the morning and afternoon and Saturday only in the morning.
Please contact [email protected] for further information, prices and conditions prior to the FEI General Assembly week or contact the FEI Welcome Desk on site.
ABOUT URUGUAY
PRACTICAL INFORMATION
Language The official language of Uruguay is Spanish, however, most of the staff of hotels, restaurants, agencies, banks are bilingual (English-Spanish).
Local time Uruguay is on UTC/GMT -3 hours.
Weather The average temperature in Montevideo in November is 21ºC, ranging from 14ºC to 24ºC.
Currency The official currency of Uruguay is the Uruguayan Peso (UYU), however, USD is accepted in most places. The average exchange rate is: 1 USD = 28 UYU. Currency exchange is available at banks and authorised establishments all around the city.
Credit cards and tipping Most shopping malls and big stores, hotels and restaurants accept major international credit cards. When dining, the service charge is not added to the bill. The average tip is 10% of total bill.
Value Added Tax (VAT) 22%. Non-Uruguayan credit or debit cards get VAT deducted in restaurants. Hotel rooms are tax free for foreigners.
International calls For international inbound calls, the country code is +598.
Business hours Banks: from 1:00 p.m. to 5:00 p.m. Shops and business: generally from 9:00 a.m. to 7:00 p.m. Malls: from 10:00 a.m. to 10:00 p.m.
Electricity Voltage is 220-240V/50 Hz. The power sockets (outlets) used are of type C, type F and type L.
Emergencies For police, fire or medical assistance dial 911.
Some friendly reminders In Uruguay indoor smoking in public spaces in banned in all the country.
Montevideo can generally be regarded as a safe city with a low rate of violent crime. However, participants are advised to take precautions when moving around the city.
CONTACT PERSONS
For further information, please contact
Fédération Equestre Internationale – FEI
Overall Organisation
Sophie Ruiz-Leimer Events Manager Secretary General's Office [email protected]
Logistics, hotel & visas
Julie Schlaefli Nominations Committee & Events Administrator Secretary General's Office [email protected]
Federación Uruguaya de Deportes Ecuestres - FUDE
Dr Guillerme Lockhart Secretary General [email protected]
Fédération Equestre Internationale HM King Hussein I Building Chemin de la Joliette 8 1006 Lausanne Switzerland
t +41 21 310 47 47 f +41 21 310 47 60
FEI DELEGATE APP
Our Mobile App for the FEI General Assembly 2017 is available for download on both the Apple Store and Google Play.
This App allows you to consult your registration details, view other delegate's profiles attending the event, see the agenda, timetable and have access to important information regarding this event.
To login, please use your email and password chosen during the online registration process.
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