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This Meeting Will Be Taped Please Turn Off All Electronic Communication Devices and Place Cell Phones on Vibrate This meeting will be taped Please turn off all electronic communication devices and place cell phones on vibrate Ogle County Board Meeting Agenda Tuesday, May 17, 2016 at 5:30 p.m. Call to Order: Roll Call: Invocation & Pledge of Allegiance: Nordman Presentation – Tom Richter – Ogle County Emergency Management Agency Consent Agenda Items – by Roll Call Vote 1. Approval of April 19, 2016, County Board Meeting Minutes 2. Accept Monthly Reports – Treasurer, County Clerk & Recorder and Circuit Clerk 3. Appointments – a. Board of Health – Nichole M. Fry-Rueff – R-2016-0501 b. Board of Review – Democratic Party – Mitch Montgomery – R-2016-0502 c. Civic Center Authority Board – Naomi Baldwin – R-2016-0503 4. Resignation – a. Lost Lake River Conservancy District – Martin G. Portner – R-2016-0504 b. Civic Center Authority Board – Lynda Larcom – R-2016-0505 c. Civic Center Authority Board – Jose E. Lopez – R-2016-0506 5. Vacancies - • 911 ETS Board (Fire/EMS) – 2 vacancies • 911 ETS Board (Sheriff Designee) – 1 vacancy • 911 ETS Board (Citizen at Large) – 1 vacancy • Byron Museum District – 1 vacancy • Regional Planning Commission – 1 vacancy • Leaf River Fire Protection District – 1 vacancy • Lost Lake River Conservancy District – 1 unexpired term • Franklin Grove Fire Protection District – 1 vacancy • Civic Center Authority Board – 2 vacancies Application and Resumé deadline – Friday, June 3, 2016 at 4:30 p.m. in the County Clerk’s Office located at 105 S. 5th St – Suite 104, Oregon, IL 6. Ogle County Claims – • Department Claims – April 2016 - $11,127.04 • County Board Payments – May 17, 2016 – $172,584.01 • County Highway Fund – $87,228.76 7. Communications – • Sales Tax for February 2015 was $36,615.08 and $61,763.30. • Sales Tax for February 2016 was $27,284.43 and $60,523.61. Zoning – #1-16 SPECIAL USE B Mike Stukenberg - O-2016-0501 Mike Stukenberg, 7833 N. Columbine Rd., Forreston, IL; and STKE, LLC, %Steve Moring & Kevin Moring, 306 E. Main St., Forreston, IL for a Special Use Permit to allow a Class II Motor Carrier - 1 - Facility in the AG-1 Agricultural District on property described as follows, owned by Mike Stukenberg and being purchased by STKE, LLC: Part of the NE1/4 of the NE1/4 of Section 34 Maryland Township 25N, R8E of the 4th P.M., Ogle County, IL, 6.28 acres, more or less. Property Identification Number: Part of 02-34-200-002. Common Location: 11123 W. IL Rte. 72. Zoning - #1-16 AMENDMENT – J. Pease – O-2016-0502 J. Pease Companies Profit Sharing Trust, % Jack Pease, 5435 Bull Valley Rd. - Ste. 330, McHenry, IL; and Edward LaBay, 8547 N. Hedge Rd., Byron, IL for an Amendment to the Zoning District to rezone from AG-1 Agricultural District to IA Intermediate Agricultural on property described as follows, owned by J. Pease Companies Profit Sharing Trust, and being purchased by Edward LaBay: Part of the SE1/4 of the NE1/4 and part of the NE1/4 of the SE1/4 of Section 14 Byron Township 25N, R10E of the 4th P.M., Ogle County, IL, 22.44 acres, more or less. Property Identification Number: 04-14-200-004. Common Location: 10,000 block of N. Hoisington Rd. Zoning - #2-16 SPECIAL USE – Gary Bocker – O-2016-0503 Gary Bocker, 2744 N. West Branch Rd., Polo, IL; and Polo Cooperative Association, % Donnie D. Milby, 105 W. Oregon St., Polo, IL for a Special Use permit to allow an anhydrous ammonia storage and distribution facility (one anhydrous ammonia tank and appurtenant equipment) in the AG-1 Agricultural District on property described as follows, owned by Gary Bocker and being leased by Polo Cooperative Association: Part of the NE1/4 of the NW1/4 of Section 26 Lincoln Township 24N, R8E of the 4th P.M., Ogle County, IL, 1.76 acres, more or less. Property Identification Number: Part of 07-26- 100-015. Common Location: 2744 N. West Branch Rd. Zoning - #3-16 SPECIAL USE – Polo Cooperative Association - O-2016-0504 Polo Cooperative Association, % Donnie D. Milby, 105 W. Oregon St., Polo, IL for a Special Use permit to allow an anhydrous ammonia storage and distribution facility (two anhydrous ammonia tanks and appurtenant equipment) in the I-1 Industrial District on property described as follows and owned by the petitioner: Part of the SE1/4 of the SW1/4 of Section 21 Buffalo Township 23N, R8E of the 4th P.M., Ogle County, IL, 15.88 acres, more or less. Property Identification Number: 14-21-300-002. Common Location: 3820 S. IL Rte. 26. Zoning – Ogle County, IL Flood Damage Prevention Ordinance - O-2016-0505 Repeal current ordinance and re-adopt updated ordinance due to revised Flood Insurance Study and Flood Insurance Rate Maps from FEMA to become effective August 17, 2016. Zoning – Amend Ogle County, IL Amendatory Comprehensive Plan 2K12 Update” – R-2016-0507 Update Map 8.2 General Development Plan. Public Comment – Reports and Recommendations of Committees – • Executive: o Public Hearing – July 19, 2016 – Lafayette & Taylor Townships • Finance: o Recorder Automation Fund Fees – O–2016-0506 o Set Elected Officials Salary – O–2016-0507 o Capitalization of Fixed Assets – R-2016-0508 o Distribution of County Audit Documentation - 2 - • Long Range Planning: o Long Range Planning Invoices – R-2016-0509 o Project Updates o Architect – Fehr – Graham – Rochelle Facility – R-2016-0510 Unfinished and New Business: Chairman Comments: Vice-Chairman Comments: Closed Session: Per ILCS 120/2(c)(5) Discussion of Purchase of Real Estate Possible action on purchase of real estate. Adjournment Motion to adjourn until Tuesday, June 21, 2016 at 5:30 p.m. Agenda will be posted at the following locations on Friday after 4:00 p.m.: 105 S. 5th Street, Oregon, IL www.oglecounty.org - 3 - County Infrastructure Committee Tentative Minutes May 10, 2016 1. Call Meeting to Order: Chairman Gronewold called the meeting to order at 2:00 p.m. Present: Griffin, Heuer, Kenney, Finfrock and Typer. Others: Sheriff Brian VanVickle, IT Manager Larry Callant and Jacob Kocourek. Abset: Bolin. 2. Approval of Minutes: April 12, 2016: Motion by Kenney to approve the minutes as presented, 2nd by Finfrock. Motion carried. 3. Monthly Bills: Credit Card Billing: None Department Billing: Motion by Griffin that the department billing in the amount of $4,990.23 has been reviewed, 2nd by Heuer. Motion carried. Kenney questioned if there has been any resolution with the City of Oregon regarding the water; Sheriff VanVickle stated Chairman Gouker was looking into it. Buildings & Ground: Motion by Finfrock to approve the bills in the amount of $33,724.24, 2nd by Kenney. Discussion was held regarding the Pines Road Annex project progress. Discussion was held regarding what is covered under the maintenance agreement with Mechanical. Heuer informed Sheriff VanVickle regarding a gutter issue on this building; Gronewold stated he had a complaint on the 3rd floor women’s bathroom left faucet. Motion carried. Central Purchasing: None IT/NITT: Motion by Griffin to approve and forward the bills in the amount of $2,766.19 on to the Finance Committee, 2nd by Kenney. Motion carried. 4. Public Comment: Jacob Kocourek gave an update on his Eagle Scout project at Weld Park. He rose over $12,000 and received over $5,000 in donated material; numerous local agencies/businesses donated to the project. Any remaining money after the project is completed will be donated to the Darkhorse Lodge Building Fund. They will hold the dedication ceremony at 9:00 on Memorial Day. Jacob thanks the County for all their support on the project. Typer requested that Jacob return in June for presentation to the County Board so that the dedication ceremony can be part of his report. 5. Infrastructure Discussion: Sheriff VanVickle stated they have mulch ready for the Judicial Center as soon as it dries out and Probation Dept. has their volunteers ready. He stated they still haven’t gotten to pressure washing of the Judicial Center and they have purchased a sprayer that attaches to the gator for spraying of dandelions. Typer stated last year there was a problem with weeds in the flower beds and what was the plan to handle that; Sheriff VanVickle stated they have already sprayed for weeds once at the Judicial Center and will do it again before putting the mulch down. Griffin gave an update on the Courthouse steps progress. Sheriff VanVickle stated they received reports back from the EPA regarding the soil testing at the Sheriff’s building and everything looked good; Griffin stated that project is completed. 6. IT/NITT Discussion: Finfrock gave an update on NITT; he stated Ogle and Winnebago Counties, City of DeKalb and City of Rochelle all met last week and decided to rescind their offer to let RMU take it over. There were many issues with the offer. Discussion continued regarding other options available. Service Contracts/Future IT Plan: Gronewold distributed a handout, not a current list but he is working on getting it organized and finding out what everything is. Gronewold has asked Finfrock, Heuer and Nordman to head the project to work with department heads on obtaining more information. Sheriff VanVickle has already started a spreadsheet with his contracts; Gronewold would like everything back in time for the August meeting. Typer would like to see what funds the contracts are being paid from on the report. 7. Old Business: Sheriff VanVickle stated they still need to address the Weld Park culvert. 8. New Business: Griffin stated it is almost a year since the Ogle Public Safety Complex has been occupied, he is going to do a walk through and make a list of what needs attention before we are out of the warranty period; Gronewold is going to assist.
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