Notice of a public meeting of Executive To: Councillors Gillies (Chair), Aspden, Ayre, Brooks, Dew, K Myers, Runciman and Waller Date: Thursday, 17 January 2019 Time: 5.30 pm Venue: The George Hudson Board Room - 1st Floor West Offices (F045) A G E N D A Notice to Members – Post Decision Calling In: Members are reminded that, should they wish to call in any item* on this agenda, notice must be given to Democracy Support Group by 4:00 pm on Monday, 21 January 2019. *With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee. 1. Declarations of Interest At this point, Members are asked to declare: any personal interests not included on the Register of Interests any prejudicial interests or any disclosable pecuniary interests which they may have in respect of business on this agenda. 2. Minutes (Pages 1 - 8) To approve and sign the minutes of the last Executive meeting, held on 20 December 2018. 3. Public Participation At this point in the meeting members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Wednesday, 16 January 2019. Members of the public can speak on agenda items or matters within the remit of the committee. To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda. Filming, Recording or Webcasting Meetings Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. This broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, will be uploaded onto the Council’s website following the meeting. Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting. The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present. It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_f or_webcasting_filming_and_recording_of_council_meetings_201 60809.pdf 4. Forward Plan (Pages 9 - 16) To receive details of those items that are listed on the Forward Plan for the next two Executive meetings. 5. York Central Partnership Legal Agreement (Pages 17 - 60) The Corporate Director of Economy & Place and Director of Corporate & Customer Services to present a report which seeks Executive approval for the proposed Heads of Terms for a formal agreement between members of the York Central Partnership and for funding to undertake pre-construction site preparations. 6. A Clean Air Zone for York (Pages 61 - 96) The Corporate Director of Economy & Place to present a report which sets out options and timescales for the improvement of emissions standards of vehicles operating on the local bus network. 7. Building More Homes for York - Removal (Pages 97 - 108) of the HRA Borrowing Cap The Assistant Director of Housing & Community Safety to present a report which explains how the government’s decision to lift the Housing Revenue Account (HRA) borrowing cap will enable the council to embark on an ambitious programme of housing development. 8. Discretionary Rate Relief Awards 2019- (Pages 109 - 120) 2021 The Director of Customer & Corporate Services to present a report which provides details of new applications for Discretionary Rate Relief for the period from 1 April 2019 to 31 March 2021 and asks Executive to approve any new awards, based on cost and the available budget. 9. Discussion with North Yorkshire County (Pages 121 - 134) Council to Explore Merging Coroner Areas The Director of Customer & Corporate Services to present a report which seeks approval to undertake discussions with North Yorkshire County Council (NYCC) to explore merging the City of York Council and NYCC coroner areas, at the request of the Chief Coroner and the Ministry of Justice. 10. Provision for Occupational Health (Pages 135 - 150) The Director of Customer & Corporate Services to present a report which seeks approval to re-procure Occupational Health provision for the council following expiry of the current contract. 11. Urgent Business Any other business which the Chair considers urgent under the Local Government Act 1972. Democracy Officer: Name: Fiona Young Contact details: Telephone – (01904) 552030 E-mail – [email protected] For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting: Registering to speak Business of the meeting Any special arrangements Copies of reports and For receiving reports in other formats Contact details are set out above. Page 1 Agenda Item 2 City of York Council Committee Minutes Meeting Executive Date 20 December 2018 Present Councillors Gillies (Chair), Ayre, Brooks, Dew, K Myers, Runciman and Waller In Attendance Councillor Looker Part A - Matters Dealt With Under Delegated Powers 78. Declarations of Interest Members were asked to declare at this point in the meeting any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests, that they might have in the business on the agenda. No additional interests were declared. 79. Minutes Resolved: That the minutes of the Executive meeting held on 20 December 2018 be approved and then signed by the Chair as a correct record. 80. Public Participation It was reported that there had been five registrations to speak at the meeting under the Council’s Public Participation Scheme, and one request to speak by a ward member. Cllr Warters, Member for Osbaldwick and Derwent Ward, spoke on matters within the Executive’s remit, referring to a question he had asked at Full Council on provision for standing at football matches and urging that standing space be provided at the new Monks Cross Stadium. Emily Knight spoke on Agenda Item 5 (Planning for the Possibility of a ‘No-deal’ Brexit), on behalf of York for Europe. She expressed the view that such an outcome would be disastrous for York, criticised the lack of national planning and urged political parties to work collectively in the interests of all citizens. Page 2 Antje Ramming-Robinson, also a member of York for Europe, spoke on Agenda Item 5, as a German citizen resident in the UK. She recounted her own and others’ negative experiences since the referendum and highlighted the detrimental effect that the departure of EU citizens from the UK would have on York. Kate Ravilous spoke on Agenda Item 7 (A1237 Outer Ring Road – Dualling Update), on behalf of York Cycle Campaign. She queried the cost / benefit ratio of the project and Members to consider increasing the council’s investment by £0.5m to provide segregated cycle routes. Paul Hepworth also spoke on Agenda Item 7, on behalf of Cycling UK. He opposed the dualling proposals, on the grounds that they would increase traffic and congestion in the long term. A written copy of his comments was circulated to Members. 81. Forward Plan Members received and noted details of the items that were on the Forward Plan for the next two Executive meetings at the time the agenda was published. 82. Planning for the Possibility of a “No-deal” Brexit - Update The Head of Corporate Policy & City Partnerships presented a report which highlighted work undertaken by officers since the last update to Executive, on 18 October, to anticipate and prepare for the possibility of a ‘no deal’ exit from the EU. Council officers continued to work with key partners and maintain a watching brief on information from a variety of sources, while Executive Members fed into discussions at a regional level. Reports from other authorities indicated a consistent view that the government had not yet provided sufficient clarity on the impact of a no deal Brexit, nor resources to mitigate this. Officers were assessing the 106 technical notices published by the government, focusing on those that would have a direct impact on its services and the work of city partners. Heads of Service would refine any necessary responses to create an action plan for delivery. It was reported at the meeting that, since publication of the report, the vote due in Parliament on 11 December had been Page 3 cancelled and would now take place in the week commencing 14 January. The government had accelerated its preparatory work on a ‘no deal’ exit and was expected to provide further information which would assist the council’s preparations. The government had also released £2bn funding, of which some might be made available to local authorities for their planning work. With reference to matters raised under Public Participation, it was confirmed that officers would be looking at the support to EU citizens resident in York that could be provided under the EU Settlement Scheme outlined in paragraphs 33-37 of the report. The full scheme would be available before 30 March. Resolved: That the discussions and activities under way be noted. Reason: To ensure that York is as prepared as possible in the event of a ‘no deal’ Brexit. 83. Rufforth With Knapton Neighbourhood Plan – Referendum Result and Adoption The Assistant Director of Planning & Public Protection and the Development Officer, Strategic Planning presented a report which informed Members of the outcome of the referendum on the Rufforth with Knapton Neighbourhood Plan (the Plan).