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Annual Report of the Executive Committee 2017

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Annual Report of the Executive Committee 2017 Leicestershire & Rutland Association of Local Councils Annual Report of the Executive Committee 2017 (incorporating the 2016-17 accounts) LRALC, Jubilee Hall, Stadon Road, Anstey, Leicestershire, LE7 7AY Tel 0116 235 3800 Email [email protected] Website www.leicestershireandrutlandalc.gov.uk LRALC Executive Committee members Back row left to right: Cllr John Springthorpe (Vice Chairman), Cllr Sue Gerrard, Cllr Tony Hirons, Cllr Pat Crane, Cllr Gordon Brown Front row left to right: Cllr Maureen Cook, Cllr Pat Thomas, Cllr Guy Jackson (Chairman), Cllr Betty Crick, Cllr Sue McKendrick 2 Leicestershire & Rutland Association of Local Councils Annual Report 2016-17 Executive Committee members A new Executive Committee member joined the Association in September 2016. Cllr Sue McKendrick joined the LRALC Executive representing North West Leicestershire. There was also a resignation, Cllr Julia Tobin had to leave the Executive Committee due to ill health. The Association remains in a position where some LRALC Branch areas do not formally meet, which results in the need for the LRALC Executive to appoint Executive Committee members for those Branch areas. Whilst this is constitutionally acceptable the Association still actively supports and encourages Branch areas to meet and appoint Executive Committee members locally. Executive Committee member Cllr Pat Crane put a great deal of effort into rejuvenating the Hinckley and Bosworth Branch during 2016-17. The full list of Executive Committee members as at 31st March 2017 is detailed below: Name Branch Guy Jackson (Chairman) (Investment Trustee) Blaby John Springthorpe (Vice-Chairman) (Investment Trustee) Blaby Betty Crick Charnwood Sue Gerrard Charnwood Tony Hirons (Investment Trustee) Harborough Stephen Bilbie Harborough Maureen Cook Hinckley & Bosworth Pat Crane Hinckley & Bosworth Anne Dames Melton Vacant Melton Pat Thomas North West Leicestershire Sue McKendrick North West Leicestershire Ron Simpson (Investment Trustee) Rutland Gordon Brown Rutland 2016-17 Finances The year-end accounts are attached to this report from which it can be seen that the Association’s financial position remains secure, the Association having returned a surplus for the fifth consecutive year. Indeed, the year end balances for 2016-17 have returned to the previous highest recorded level achieved in 2010-11 (see graph on page 4). The contract with Leicestershire County Council continued during 2016-17 with a further £20,000 being received during the year from the County Council for specific agreed outcomes which LRALC met or exceeded (quarterly monitoring meetings are in place to ensure that the Association is delivering against the contracted outcomes). The current 3 LCC contract was due to expire on 31st March 2017 but has subsequently been extended for a one year period. It is hoped that a renewed contract can be agreed before the end of 2017-18. The very successful and expanded range of training courses offered by the Association was a major factor in us delivering our fifth consecutive surplus. The majority of the courses proved very popular and, as a result, the training income received during 2016- 17 was, once again, slightly higher than expected. This is in line with many County Associations who are finding they are becoming increasingly reliant on training income to provide an additional source of income to support core activity, and who are experiencing an increase in demand for specialist courses as the sector experiences continuing change and expanding powers. The graph below illustrates the Association’s financial journey since 2005-06, with 2010- 12 being a period where a number of grants and other sources of external funding either reduced or ceased, resulting in the loss of a staff post in March 2012. However, with the return to surplus in 2012-13 and a dramatic increase in the proportion of self-generated income, LRALC is now in the most financially sustainable shape it has been for many years. Investment of Reserves A total of £60,000 of LRALC’s reserves have previously been invested in a conservative Discretionary Fund Management portfolio. The closing balance of £68,904.01 shows unrealised gains of £7529.76 during 2016-17. This figure includes investment charges of £324.72 which had been deducted. The investment is intended to be long term. The Association is very happy with the level of return on this investment, but will continue to monitor the investment to ensure the money in it is managed appropriately and prudently. Current membership Membership of the Association has remained static for the 2016-17 year. As previously notified one council disaffiliated (Knossington & Cold Overton Parish Council) after giving the appropriate notice of its intention to do so but we welcomed Bruntingthorpe PC into membership. Feedback from members remains extremely positive with the Association being seen to provide a much valued, professional service. 4 Requests for support and advice remain the “bread and butter” of the Association’s services; over the course of the year LRALC officers have responded to over 1100 individual enquiries from member councils (an increase of approximately 22% on last year). Some of the queries were simple questions and others, as always, were more complicated and required more detailed and comprehensive assistance. The ongoing supplementary legal and HR support offered by Roger Taylor of Wellers Hedleys and Chris Moses of Personnel and Advice Solutions remain a valuable source of support and advice for LRALC member councils. LRALC Strategic Plan 2017-20 During 2016-17 the Association developed its second Strategic Plan. A wide range of consultation and engagement activities were undertaken with member councils, stakeholders, partners, and the Executive Committee during the development of the draft plan which we believe to be one of the most ambitious County Association (CALC) plans in the country, in line with our ambition to be an exemplar CALC. NALC Cllr John Springthorpe continued to represent our membership at National level and is the Association’s National Council member at NALC. Federation of East Midlands Associations of Local Councils (FEMALC) FEMALC is a constituted grouping of County Associations (CALCs) comprising Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire and Rutland and Northamptonshire and was created in 1999. Together these Associations represent some 1,054 town and parish councils throughout the region with an electorate of some 1.3 million. The LRALC representative on FEMALC is Cllr John Springthorpe who represents member councils at regional level. The LRALC Chairman and Chief Officer are the nominated FEMALC representatives to attend meetings of East Midlands Councils (EMC); EMC represents the interests of councils in the East Midlands to Government and national organisations. 5 Training Core training (delivered by LRALC officers) for councillors and clerks remained a key priority with most planned training courses being very well attended. During the year 12 councillor sessions were run with approximately 116 members receiving training. These included Councillor’s and Chairman’s courses. We have also seen a slight increase in requests for in-house councillor training. Alongside this training for elected members LRALC officers also delivered 5 core training sessions primarily aimed at Clerks which comprised 47 delegates attending Clerks 1, 2 and 3 training. Core training courses will continue to be developed and delivered by the Association in line with demand and capacity. Specialist training courses The training programme was again extended to include a variety of courses and briefing sessions facilitated by external specialists. These courses were added as a result of feedback in the Member Satisfaction Survey which identified areas where training was required. These new courses included: Budgeting and Financial Management Finance for Councillors Smaller Authorities Transparency Fund The second year of the Transparency Fund which is available to smaller (sub £25k) Leicestershire and Rutland parishes saw £24,504.16 in grants being passed on to qualifying parishes. LRALC remained in the top 10 CALCs nationally during 2016-17 in terms of the amount of money secured for member councils from the Transparency Fund. Local Council Award Scheme (previously the Quality Council Scheme) Two more Councils achieved a LCAS award during the year. Braunstone Town Council FOUNDATION Ashby de la Zouch TC QUALITY GOLD We would like to place on record our thanks for the LCAS Panel Members who volunteer their time to assess applications. The Panel as of 31st March 2017 consisted of: Name Role Tina Britt 2Commune Ltd Sarah Carter Leicestershire County Council Andrew Ellis Parish Clerk, Barwell PC Andrew Granger Leicestershire Rural Partnership Julie Perrin Parish Manager, Burbage PC Hannah Surtees Town Clerk, Lutterworth TC Qualified Clerks A further 12 clerks achieved the Certificate in Local Council Administration (CiLCA) qualification which brings the total number of passes achieved in Leicestershire and Rutland to 75 as at 31st March 2017; 46 of these are current clerks or deputy clerks in the area. More and more Councils are including the requirement to hold, or be willing to 6 train to achieve, this qualification when recruiting a new clerk. It is pleasing to note that LRALC has one of the highest pass rates in the Country according to NALC statistics. Staffing matters The funds generated by the Association, and its
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