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2021 Speedo Sectionals at Indianapolis Safety Plan

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2021 Speedo Sectionals at Indianapolis Safety Plan USA SWIMMING 2021SPRING SPEEDO SECTIONALS Central Zone Section 3 March 24 – 28 , 2021 SAFETY PLAN INTRODUCTION: In November of 2020, the partnership between Indiana Swimming and the Indiana University Natatorium resulted in the successful and safe hosting of two high-level swimming competitions The Return to the Nat and the Toyota U.S. Open Championships at the iconic Indiana University Natatorium in Indianapolis. The safety procedures and COVID-19 mitigations planned for and executed at those two events have continued to serve as models for aquatics facilities across the country about how to safely return to competition during the COVID-19 pandemic. In March, Indiana Swimming will again be partnering with the Indiana University Natatorium to host multiple events including the USA Swimming’s Speedo Sectionals from Wednesday afternoon, March 24, through Sunday, March 28. Realizing that hosting a meet using the pre-COVID-19 model will not be possible this March, many hours have been spent creating a new Speedo Sectionals hosting model that follows all the current guidelines of the CDC, State of Indiana, Marion County, the City of Indianapolis, Indiana University, and USA Swimming and will ensure the safety of all the participating athletes, coaches, staff members, and volunteers. This USA Swimming event will be conducted at two sites – the IU Natatorium in Indianapolis and at Elkhart Health & Aquatics in Elkhart, IN, thus reducing the number of athletes and coaches at a typical Sectional event by 50%. To reduce the number of hours that participants spend in the Natatorium, this meet will be swum in a timed-finals format with only three shorter sessions per day. 1 This safety plan proposes a model for competitions to return to the Indiana University Natatorium in a safe and measured way this spring. SECTION #1: PROPOSED EVENT DESCRIPTION & SCHEDULE ORGANIZATION: Indiana Swimming in partnership with the Indiana University Natatorium at Indianapolis CONTACTS: Arlene McDonald Ed Merkling Indiana Swimming Event Director Indiana University Natatorium Director 317-442-2166 317-796-1272 [email protected] [email protected] EVENT TITLE: 2021 USA Swimming Speedo Sectionals at Indianapolis EVENT DAYS/DATES: Thursday through Sunday, March 25 – 28, 2021 EVENT START TIMES*: ▪ Wednesday, March 24, Staggered Practice Session: 1:00 PM – 7:00 PM ▪ Thursday – Saturday, March 25 – 27: 8:30 AM (Women’s Session); 12:30 PM (Men’s Session) and 6:30 PM (Championship Session) ▪ Sunday, March 28: 8:30 AM (Women’s Session); 12:00 PM (Men’s Session); and 6:00 PM (Championship Session) *These times may be adjusted slightly after team registrations are complete. DURATION: Each of the daily competition sessions is estimated to be between two and 2.5 hours in length. PARTICIPANTS: There will be a maximum of 200 athletes in each of three daily competition sessions. All athletes will be registered USA Swimming members and high school age and older. There will be no spectators permitted for this competition. Only athletes and essential meet personnel will be granted venue access. Teams will be limited to one coach per every 10 athletes. SANCTION: The 2021 USA Swimming Speedo Sectionals will be a USA Swimming/Indiana Swimming sanctioned event. All USA Swimming rules will be enforced. As a USA Swimming sanctioned event, Indiana Swimming will be covered by USA Swimming insurance for this event. MEET LEADERSHIP TEAM: In addition to the meet directors identified above, other key staff members will be Meet Referee Cyndi Miller, and Administrative Referee Marianne Walling, both nationally experienced USA Swimming officials. Christopher Blaisuis will be serving as the event COVID-19 Safety Officer. Chris is an Ascension Health critical care paramedic and has been highly engaged in COVID-19 management in his professional role and at the November 2020 competitions held at the Indiana University Natatorium and other swimming events throughout the state. DESCRIPTION: The 2021 USA Swimming Speedo Sectionals will be a four-day event with three daily competition sessions. There will be staggered team warm-ups the afternoon and evening of Wednesday, March 24. The targeted athletes will be high-school aged athletes and older with Central Zone Section 3 Speedo Sectionals qualifying times and faster; a maximum of 200 athletes will be competing in each session. There will be at least one hour scheduled between each session for cleaning and entry/exit between sessions. 2 There will be ongoing evaluation throughout the event to guarantee the safety of all participants. The daily schedule will be as follows: 2021 USA Swimming Speedo Sectionals Indiana University Natatorium - Indianapolis Thursday-Sunday, March 25 - 28: Daily Schedule of Events/Activities Staggered Sessions Team Practice Day: Wednesday, March 24 WEDNESDAY, MARCH 24 Time Activity Notes 1:00 PM – 7:00 PM Team Warm-Up Sessions Assigned & Staggered Warm-Up Sessions with a Maximum of 200 Athletes Per Session THURSDAY – SATURDAY, MARCH 24 - 27 Time Activity Notes 7:00 AM – 8:25 AM Women’s Staggered Warm-Ups Limited to a Maximum of 200 Athletes 8:25 AM – 8:30 AM Break Transition to Competition Session 8:30 AM – 10:00 AM* Women’s Competition Session Limited to a Maximum of 200 Athletes 10:00 AM – 11:00 AM Break Cleaning & Transition to Next Session 11:00 AM – 12:25 PM Men’s Staggered Warm-Ups Limited to a Maximum of 200 Athletes 12:25 PM – 12:30 PM Break Transition to Competition Session 12:30 PM – 2:30 PM* Men’s Competition Session Limited to a Maximum of 200 Athletes 2:30 PM – 4:30 PM Break Cleaning & Transition to Next Session 5:00 PM – 6:25 PM Championship Warm-Up Session Limited to a Maximum of 200 Athletes 6:25 PM – 6:30 PM Break Transition to Competition Session 6:30 PM – 8:00 PM* Championship Competition Limited to a Maximum of 200 Athletes Session 8:30 PM* All Participants Exit the Venue SUNDAY, MARCH 28 7:00 AM – 8:25 AM Women’s Staggered Warm-Ups Limited to a Maximum of 200 Athletes 8:25 AM – 8:30 AM Break Transition to Competition Session 8:30 AM – 9:30 AM* Women’s Competition Session Limited to a Maximum of 200 Athletes 9:30 AM – 10:30 AM Break Cleaning & Transition to Next Session 10:30 AM – 11:55 AM Men’s Staggered Warm-Ups Limited to a Maximum of 200 Athletes 12:00 PM – 2:00 PM* Men’s Competition Session Limited to a Maximum of 200 Athletes 2:00 PM – 4:30 PM Break Cleaning & Transition to Next Session 4:30 PM – 5:55 PM Championship Warm-Up Session Limited to a Maximum of 200 Athletes 6:00 PM – 7:15 PM* Championship Competition Limited to a Maximum of 200 Athletes Session 7:30 PM All Participants Exit the Venue *Start & end times for each competition session are approximate based on projected timelines. These times may be adjusted slightly once all team registrations are complete. 3 SECTION #2: COVID-19 SAFETY PLAN GENERAL HEALTH & SAFETY: 1. All processes related to the 2021 USA Swimming Speedo Sectionals will be in strict compliance with CDC, Indiana State Department of Health, Marion County Health Department, Indiana University, USA Swimming, and Indiana Swimming COVID-19 policies (see links on page 11 of this document). 2. This event will have a dedicated medical professional serving as its COVID-19 Safety Officer. His duties will include training volunteers and staff in COVID-related procedures; monitoring compliance of the event COVID guidelines; and responding to any COVID-related incidents during the event. The COVID- 19 Safety Officer will be assisted by venue staff, monitors, marshals, lifeguards, and event staff to ensure compliance. 3. Contact information for contract tracing will be collected using multiple methods including the implementation of the following procedures: A. Security personnel will have rosters of all participants at both entrances to the Natatorium and will document entry times of each participant. B. Coaches will be required to take team attendance for each session and submit the attendance records to meet management after their last attended session each day. C. There will be a sign-in and sign-out process for all coaches, officials, volunteers, and event staff. 4. Guest health questionnaires, waivers, and on-site temperature checks will be required of all participants (athletes, coaches, volunteers, staff). A. Each participant will be required to submit a daily electronic health screening questionnaire with questions as outlined by the CDC, the Marion County Health Department, and Indiana University. B. Each participant will be required to submit electronically the Indiana University’s COVID-19 Assumption of Risk and Release from Liability waiver as well as the USA Swimming/Indiana Swimming’s participant waiver. C. Touchless temperature checks will be administered at all entrances for participants. 5. To minimize the use of locker rooms, athletes will be asked to arrive at the Natatorium dressed to compete. Athletes will also be asked to exit the venue upon the completion of their last event. 6. The use of masks/face coverings will be required for all athletes, coaches, and volunteers/staff. A. All athletes and staff at the 2021 USA Swimming Speedo Sectionals will be required to wear masks/face coverings as per Indiana University and State of Indiana policy. Compliance with this requirement will be checked at the two entrances to the Natatorium by security personnel and monitored throughout the event by staff and volunteer safety monitors. Any non-compliant guests will be instructed to leave the venue including participants who refuse properly wear the mask/face covering. B. Should an athlete or staff member arrive without a mask/face covering, a disposable face mask will be provided at the entrances to the Natatorium.
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