2021-02 Agreement for Multifunction Printer

VILLAGE OF WINDSOR RESOLUTION 2021-02

APPROVING AN AGREEMENT FOR A MULTIFUNCTION PRINTER

WHEREAS, the Village of Windsor is in need of a multi-function printer at the new Public Works facility; and

WHEREAS, the Village of Windsor has a 6O month lease for a multi-function printer with GI Ofce Technologies for a Toshiba 4540C that expires in March of 2022; and

WHEREAS, technology advances have improved the scan quality of multi-function printers; and

WHEREAS, the use volume of a multi-function printer is higher at the Municipal Building than it will be at the Public Works facility; and

WHEREAS, Village staff desire to improve upon the scan quality for permanent documents; and

WHEREAS, the Village Clerk has viewed and considered three different machines with three different companies, as shown on Exhibits A - C; and

WHEREAS, the Village Clerk has compared the scan quality, ease of use and price of the different machines and recommends the Sharp MX-407l , from Rhyme, as shown on Exhibit A for use at the Municipal Building and to move the Toshiba 4540C to the Public Works facility;

NOW THEREFORE, BE IT RESOLVED, by the Village Board ofthe Village of Windsor that it hereby authorizes the execution of the Agreement for a multi-functional printer from Rhyme for a monthly maintenance cost of $120 as well as .0079 for black and white copies and .0529 for color copies for the Municipal Building and to move of the Toshiba 4540C to the Public Works facility. The Village President, Village Attorney and Staffare authorized to execute a contract and all associated documents, as approved by the Village Attorney, on behalf ofthe Village.

The above and foregoing resolution was duly adopted at a regular meeting of the Village Board of the 7‘“ Village of Windsor, Dane County, Wisconsin, on the day of January 2021 , by a vote of 5' in favor and 0 opposed. VILLAGE OF WINDSOR Wan; Robert E. Wipperfurth, 111% President Attested by: Clam/ Christine Capstran, Village Clerk

Exhibit A: Rhyme Proposal Exhibit B: Corporate Business Solutions Proposal Exhibit C: Johnson Block Proposal EXHIBITA

Village Of Windsor k y YOUR TECHNOLOGY, WE'VE GOT IT COVERED. SINCE 1945 Introduction

Thank you for giving Rhyme the opportunity to be your Technology Partner. Throughout the life of our agreement we will continually work with your people on ways to leverage new ideas and technology that will make your business operate as efficient as possible. It takes fiercely committed people to bring positive change to an organization and we have those people. We also have the experience and resources available to build a custom solution that includes: multifunction devices, printers, IT services, document management, managed print and office supplies.

We consider this opportunity to work with your people and organization a privilege and the trust you place in us will never be taken for granted. Based on our assessment of your organization and our previous conversations about your needs we have outlined the following objectives to bring improvements to your current print environment.

Objectives 1 Improve the overall technology level of your multi-function system 2 Increase the overall speed in which scanning occurs 3 Integrate OCR into the scanning process to create searchable pdf format 4 Standardize a better quality when scanning 5 Have a system that gives you the ability to scan directly to folders and easily change file names[ 6 Partner with a local vendor with high standards for service and support

Thank you again for this opportunity to present this proposal. We at Rhyme look forward to working with you and your staff.

Sincerely,

Barry Blankenberg Client Manager

800-362-4333 . www.rhymebiz.com 2 YOUR TECHNOLOGY, WE‘VE GOT IT COVERED. SINCE 1945

Rhyme Background

The History of Rhyme

Rhyme has strong roots in Wisconsin, from pharmaceuticals to printers. Frank Rhyme founded Rhyme Drug in 1886 located downtown Portage, Wisconsin. For 59 years this family owned business continued to thrive and grow under the direction of Frank’s son, William “Punk" Rhyme. When William’s son Frank Rhyme and Tom Cline arrived back from WWII they started servicing business machines out of Rhyme Drug. The need for this service and general office supplies was what led William, Frank and Tom to start Rhyme Supply Company in 1945.

Since our inception, Rhyme has grown to our current 10 locations throughout Wisconsin and Illinois including, Green Bay, Janesville, Madison, Milwaukee, Oshkosh, Portage, Richland Center, Rockford, Sheboygan and Wausau. Rhyme has acquired many dealers throughout the years and as a result we have added many experienced, knowledgeable, good people to our company. Having ten offices throughout our region allows us to provide faster service to our customers by having less travel time and the staff close by. u

Rhyme Supply Company (as we were formerly known) was a business founded on integrity and a commitment to always deliver on its promises, to co-workers and our customers. This company wide commitment has been at the core of our business for over 7O years and will continue for many years to come. We are committed to making our communities better through quality service to the people we serve, charitable donations to youth and cancer related programs, volunteer work and our Rhyme Time Scholarship Foundation.

We understand the importance of providing an enjoyable customer experience. That’s why we go above and beyond to ensure your interactions with our delivery, administrative, service, sales and management teams are satisfactory. We are committed to getting it right the first time and every time.

Rhyme Time Charitable Foundation

Every year Rhyme gives out scholarships to students that have been touched by cancer. We do this in honor of Steve Ennis and Jack Steinhoff; two men that always represented hard work — determination — optimism and ”Making Every Day Count”. Since 2010, we have awarded 37 scholarships to local high school students.

Rhyme donates time, money and resources to many organizations like the United Way and many of their agencies (YWCA, Big Brothers Big Sisters, Boys & Girls Club), schools, scholarships and many other programs, so you can feel good that a percentage of your purchase goes back to the community.

Over the years Rhyme has donated our products and services to non-profit organizations that can't afford to upgrade their technology. We do this because we are dedicated to doing what’s right for our customers, and our communities.

800-362-4333 . www.rhymebiz.com k y YOURTECHNOLOGY,WE‘VE GOTIT COVERED‘ SINCE 1945 Implementation Team

Our people will continue to make the difference for your people.

Client Services: Kev Experience, Certifications & Training: Our Client Services Support Staff have an average of 20+ years of experience in technical services, IT and Training. They are responsible for the installation and training of MFP’s, various software solutions such as document management, FM Audit and Help Desk support. Rhyme’s Client Services Employees have received many certifications from Manufacturers including: Networking 1, 2, and 3 and are MCP, MCP+I, MCSE and Cisco Small Business Account Manager certified.

Service Technicians: Key Experience, Certifications & Training: Rhyme Service Technicians bring on average 20+ years of combined experience in technical services to Rhyme. They provide support for document output systems and MFP network integration services. Our Technicians are trained on all Copystar, HP, Kyocera, Lexmark, Sharp, and Xerox MFPs and Printers and we have dedicated specialists in servicing Phone Systems. Our Service Department is Platinum Level Certified and our technicians complete ongoing training programs to continuously improve our service.

IT Management: Key Experience, Certifications & Training: Our lT Management has many years of experience in Rhyme technical services. They provide the management and growth for the IT Services department. Their diverse background with numerous certifications in MFP and printer repairs makes them a valuable resource for our people and our clients. Industry certifications include: CCNP, CCNA Security, MCTS and PDI+ certified.

Help Desk: KeLExperience, Certifications & Training: With diverse experience in computer hardware and software repairs, our Help Desk provides support for MFP integration, networking, virus eradication, operating system services, and various hardware and software repairs. Our Help Desk holds MCP and CompTIA A+ certifications and is always ready to help our clients. Our Help Desk quickly gets our clients back to normal by closing 93% of the calls they receive.

Platinum Level Service Provider (PLSP): Rhyme has been recognized as a PLSP, which recognizes dealers that demonstrate exceptional customer support and satisfaction. PLSP’s have a written commitment to superior Training Programs, Service Level Agreements, Preventative Maintenance guidelines, Total Call procedures and have service standards validated and benchmarked by a 3rd — Party Company.

Our people earn bonuses according to how well your machines are running, to make sure your getting what you pay for and more. We are proud to have a customer-focused service department that provides years of worry free productivity.

800-362-4333 . www.rhymebiz.com 4 YOUR TECHNOLOGY, WE'VE GOT IT COVERED. SINCE 1945

LIFETIME GUARANTEE

Rhyme guarantees the performance of your new Digital Copying/Printing system for the lifecycle of the equipment.

At anytime throughout the lifecycle of your new equipment, if you are not satisfied with the performance of your equipment and service efforts fail to produce satisfaction, Rhyme will install loaner equipment and if necessary, replace your equipment with equal or greater equipment at no charge, no questions asked.

Equipment must be new when installed, maintained under a Rhyme maintenance agreement and supplies must be supplied by Rhyme throughout its lifecycle.

Lifecycle is defined as 5 years, term of rental or lease agreement or specific model copy lifecycle, whichever comes first.

We at Rhyme only want one kind of customer, a satisfied one. It’s this philosophy that creates a partnership between Rhyme and all of our customers.

Our family of employees will do whatever it takes to earn and keep a customer for lifel W Mike Steinhoff President

800-362-4333 . www.rhymebiz.com 5 x y YOURTECHNOLOGY,WE'VE GOTIT COVERED. SINCE 1945 What We Recommend

Qty Model Description 1 Sharp '40 ppm B&W and Color networked digital MFP (Copy/Print/Scan) MX-4071 0150-sheet duplexing single pass document feeder scans 220 images per minute OBuilt-in OCR Scanning OSimplified one touch scanning to a variety of destinations including email, shared folders, cloud, and USB °Home Screen Customizable for One touch shortcuts 0Two 550 sheet paper trays & 2,100 Sheet Tandem Paper Drawer with 100 Sheet bypass tray OBuilt-in walk-up motion sensor OOptional Stapling Finisher

I BA.

Lease Option No Finishing Lease Option With Stapling Finisher Term Lease Payment Term Lease Payment 60 $120.00 60 $133.00

Maintenance Agreement:

Monthly Payment includes equipment, service and supplies (excluding paper and staples) Black/White: 50.0079 Per Page Color: 50.0529 Per Page

Additional Options or Services: Includes setup, delivery, installation, networking assistance and training.

800-362—4333 . www.rhymebiz.com 6 YOUR TE( “\Ol )‘ V, Wt VE GUI r CJVERE L ulNCE 194:»

Additional Support After Install

Rhyme identifies all of our equipment out in the field through the machine lD number. The ID number can be found on the label placed on the front of the machine.

llllllllllllllll|||l|||||| wyme ID #: 12345 300.361.4333

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Ordering Supplies

When supplies are needed there are multiple ways in which a customer can place an order. Toner orders can be placed online 24/7 through our easy ordering form. Orders can also be placed at the machine on the web interface or by phone, Monday-Friday, 8-5 p.m.

Placing Service Calls

When one of your machines is down there are also multiple ways in which you can place a service call. Service requests can be placed online 24/7 through our easy ordering form. Calls can also be placed at the machine on the web interface or by phone, Monday-Friday, 8—5 p.m.

Monitoring Supply and Service Levels

Our innovative print management system maximizes the potential of your current print devices by providing proactive management and maintenance of service, supplies and hardware support. This technology will help you better manage the printers, copiers, fax machines and multi-function devices on your network, which will result in improved equipment health and fleet uptime.

Preventative Maintenance

All equipment manufacturers provide recommended lifetimes for consumable parts such as rollers, drums, cleaning webs and more. Rhyme’s Service Department follows our manufacturers recommendations and uses this as a tool to reduce machine downtime. Our proactive approach monitors impression counts and notifies us when a client is due for a Preventative Maintenance visit. Because of this Rhyme’s Service Department has been a leader in customer satisfaction and service excellence, recognized by Sharp as a Platinum Level Service Provider.

800-362-4333 . www.rhymebiz.com Since" 1945 ‘ rhymebizcum I {800} 362-4333 ADVANCED SERIES COLOR DOCUMENT SYSTEMS

. "p “ 4 "' 2019 ‘ . \ MX-3071 ' V‘ ‘AIV ‘/’ MX-3571 V” “' 7‘ \ :LfNE YEA?) ,I PANTONE " / ‘ MX-4071 p W? Dlgltal COIOr J.“ 9019 cwmmolm Your" The-New Sharp Color Advanced Series document systemeuhvur— cutting-edge integration and powerful productivity.

The Sharp MX-3Q7J". MX-3571 and MX-4071 Advanced Series color document systems are bult using tln

latest technology availahle to deliver the performance, features and reliability needed in today's busy

workplace environments. These new MFPs are also easy to use and offer enhanced productivity, all to predate

c_.ustomers with a seamless: intuitive experience, and the condence In knowing their jobs will coma oul _ q. m the first time, every time. Thenew Color Advanced Series also offers ballng-edge security features to help businesses protect their data anW3al informadn.

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feature available for these models, you can interact witih the machine with the power of natural Ianguag.

' . 11- Judi-alive Features - Standard full multifunction” capabity out-of box {minding copying. natal; printing and color network scanning, conL with Srg Color mmW [ll mm

hIgh-quahty output page after page. J - r A 1".- . 10 Workplace FrIeIIdly— Integrated seamlessly with today’s comex network environmelm, m6 M —'"“1popular cl0ud services and mobile technologies. And with Sharp s new Application Portal mum w 2019) administrators can 'add new apps or update existing apps right from the MFP. It 'Theinew MXwSQmQZIIMXX-3571 and MX-4071 ColorAdvanced Series offers businesses pomml multitasking feauqs enabling th§t to *‘Icltty exeune irgvermmginq workw n! WI busy office Effironments. Hip POWERFUL PERFORMANCE, STRONG PRODUCTIVITY

An advanced design plus multifunctional capability allow you to meet tomorrow’s business needs today.

o Standard 150—sheet duplexing single-pass document feeder scans documents at speeds up to 220 images per minute (ipm).

o Flexible paper handling supports media up to 110 lb. cover (300 gsm) and feeds up to 12" x 18" through the paper trays, allowing users to print on a wide variety of media.

o Sharp’s available MFP Voice feature enables users to control the device with simple verbal commands. Experience hands—free, voice-first interaction with Amazon Alexa.

EASY TO USE o Network-ready PCL® 6 and Adobe® PostScript® 37M printing systems ensure your documents print with the clarity and formatting you expect.

PRODUCTIVE FEATURES o Easily convert documents to popular Microsoft® file formats as well as a variety of PDF formats, with standard OCR (optical character recognition) capabilities.

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" o Award-winning 10.1 (diagonally—measured) customizable touchscreen display with a clean design enables easy access to features and functions when setting up jobs.

- Built-in walk-up motion sensor automatically detects approaching users and immediately wakes the machine, making it ready for use within seconds.

o Access popular cloud services, such as Microsoft OneDriveTM for Business, SharePoint® Online, Google DriveTM, Dropbox and more with Sharp’s Cloud Connect feature.

o Pantone Licensing on these models offers unprecedented levels of color fidelity to the PANTONE MATCHING SYSTEM®.

o Multi-layered, leading-edge security features provide enhanced protection while an End—of— Lease feature can erase all data and personal information at time of trade—in.

Built-in retractable keyboard simplies email address and subject line entries as well as repetitive scanning tasks and user authentication. TIONALIiY'H '

From paper handling to networking, the MX-3071, MX-3571 and MX-4071 Color Advanced Series will Lopy Ham) bur-II:- exceed your expectations. lUt- DTf Simple and Intultlve Operation From the most basic of copy functions, to the most complex scan jobs, the Color Advanced Series will perform them with ease and efficiency. Use one of the Easy Modes for fast, simple operation, with basic functions displayed in large, clearly-labeled tiles and keys. Easy Modes are available for the standard copy and scan functions, as well as for the optional fax expansion kit. And for Easy Copy Screen offers the most common/y used settings. more advanced features, just touch the “Detail” button—it’s that easy.

The Praductivlty You Need wlth the Performance You Want When it‘s time to get the job done, the Advanced Series color document systems are outstanding performers. Quickly scan documents at speeds up to 220 ipm. Then use the manual stapling feature on select finishers to restaple your originals. Multiple finishing options give you the “Ev-v3"\ output you require, be it stacked, stapled, or saddle—stitched. There’s even an available built-in aw I' :a a I— stapleless finishing feature, which can bind up to five sheets of paper by adding a crimp to ___l‘ - ' the regular staples for larger sets. These models also feed up to 50 W L. :3 :. the corner of set, saving envelopes from the standard paper tray.* 35.11 :35- r; “ii'al 3 I MX—4071 shown in both a compact configuration with inner finisher and full configuration with saddle stitch finisher and Experience Hands-free, Voice-first Interaction at the MFP with Alexa large capacity cassette. Sharp has always been known for enhancing MFP productivity in the workplace by offering innovative, easy-to—use features. Sharp has done it again with the new MFP Voice feature available for the new Color Advanced Series document systems. With Sharp‘s MFP Voice feature, you can interact with the machine just by using the power of natural language. With simple voice com mands, you can ask the Sharp document system to make copies or scan a document.

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Feeds up lo 50 envelopes from the standard paper tray.

MX-407I shown with available Sharp MFP Voice G‘Scan Io "m a Cami | _ feature with Alexa.

‘ See specifications for a list of supported envelopes. _-.l HIGH IMPACT VERSATILITY AND SCALABILITY

The MX-3071/3571/4071 Advanced Series color document systems provide high-performance functionality that easily adapts to your business needs.

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Powerful document workflow solutions help you ' 3 cloud work more efficiently. applications Distribute, Access and Print Your Documents with Ease Sharp makes it easy to go beyond traditional network scanning with standard Email Connect and Cloud Connect features. With Email Connect, scan to email is seamlessly integrated with Microsoft Exchange/Office 365® and GmailTM user accounts, making it easy to identify the sender of scanned files. With Cloud Connect, users can easily scan~to and print-from Microsoft OneDrive for Business, SharePoint Online, Google Drive, Box and Dropbox. And with Sharp's new Application Portal (coming spring 2019), administrators will be able to easily add new apps and update existing apps right from the Access popular cloud applications, distribule files and print Applimtmn documents more easily. MFP touchscreen panel. penal

Scan and Print Files Easily from Mobile Devices The Advanced Series color document systems also make it easy to scan and print files from tablets and smart phones using Sharpdesk Mobile, a free downloadable app available for most mobile devicesf These new models also support popular mobile technologies such as Apple® 7 Airprint®, Androidm print framework and Google Cloud PrintT’V'. With standard wireless networking. users can also print directly to the MFP from mobile devices without interfering with . . . film a the corporate network! § fa» g\_ ...+ Simplify Managing Different File Types with Intelligent Image Processing n g- With standard OCR capabilities, users can easily scan and convert documents to popular file formats including Microsoft Word, PowerPoint and Excel, as well as Searchable PDF, Encrypted PDF -,,.. “ W and others. You can even directly print these same file types from thumb drives, cloud applications l and mobile devices. This function is enabled via Qualcomm DirectOffice technology. These new Scan and conven‘ documents lo popular le types seamlessly direct prints PDF with with Sharp‘s built-in OCH function. models also support the new Adobe Embedded Print Engine, which tiles greater accuracy and performance.

Flexible Printing Solutions Help Maximize Productivity Standard PCL 6 and Adobe PostScript 3 printing systems to help you speed through all of your output needs. Sharp’s Serverless Print Release feature enables users to securely print a job and release it from up to six supported models on your network.* And with Google Cloud Print, you can send print jobs from ChromebookTM notebook computers, PCs and more from virtually anywhere.

Simplify Complex Business Workflows with Sharp DSA® Technology Sharp 08A technology can help your business leverage the power of your network applications, back-end systems and cloud services. Easily automate complex processes and help eliminate

redundant tasks. Talk to your authorized Sharp dealer to see how they can =— _ help you implement a streamlined workflow solution. ~ Standard Server/e55 Print Release enables users to securely litreO S IA‘ ) sum ccen Symon M» mm print a job and release it from up to six supported models on the some network.

' Go to www. sharpusa, corn tor a list of supported equipment and operating systems TAKING CARE OF BUSINESS SAFELY AND SECURELY

Manage your device, help safeguard your data, help protect your business.

To help protect employees‘ privacy and intellectual property, the new Color With Sharp Remote Device Manager (SRDM), administrators can take Advanced Series is armed with leading-edge, multi-layered security control of system features and simplify installation and management. SRDM features, including Firmware Attack Prevention and Self Recovery, which makes it easy to view service logs, click counts, history reports and more. can help identify a malicious intrusion and restore the machine firmware to Event-driven service alerts help monitor the device and maximize uptime. its original state. The new Whitelisting feature detects access attempts to The centrally managed security dashboard monitors security settings and the machine file system and denies access if the source data is not on the can automatically reset the security policy if changed locally at the machine. white list. Authority Groups help manage and restrict copying, printing Also, Centralized Admin Password Management and Centralized Power and scanning features to safeguard data and control costs. Administrators Management make it easy to deploy changes when needed. The Remote can also apply Active Directory® Group Policy to the device, which offers Front Panel feature enables administrators to control the machine’s LCD centralized configuration and control. Confidential Printing helps ensure panel from a PC to troubleshoot issues and train operators. Sharp also offers sensitive documents are kept safe by requiring users to enter a PlN code both built-in and additional auditing hardware and software to control, to print them. These models also support Active Directory access and track usage of each device on the network.‘ ”w. m user authentication and secure Single Sign-On. Integrated And with My SharpTM, you get a dedicated training website m ID card authentication is also available.‘ When you are customized to your Advanced Series model to help you SHARE ready to trade the machine in, a convenient End-of-Lease understand all of the features. feature can erase all data and personal information, as well - -' .4.\— as print a confirmation report. g r v These scalable offerings aim to help protect confidential ‘\_fl security your and personal information, as well as help your business meet regulatory lg, it..i requirements. For additional information visit: wwwsharpusa.com/security. Fa --‘.5§-'~'J 3. ' CONTROL AND ‘ Some features require optional equipment and/or software. MANAGE YOUR WORKFLOW a

— —.-— 1..— “\martWay' ENVIRONMENTAL"COMMITMENT Transpnrt Partner t-alrm rut-swimmwrmr

An Environmentally Responsible Approach to Product Design Toner Recycling Program Sharp is committed to environmental sustainability and corporate responsibility As part of our commitment to help preserve the environment, Sharp offers including planning, design, manufacturing, distribution and product end—of-life zero-waste-to-landfill recycling for Sharp consumables at no cost to our management. The Color Advanced Series adhere to Sharp’s Green Products customers. This program includes cartridges, bottles, toner collection Guidelines in pursuit of these commitments. These guidelines include designing containers and drum units. Sharp encourages customers to recycle their products that consume less power, using recycled materials, reducing the used Sharp toner cartridges in bulk by providing them with a pre-paid amount of material used in products and packaging, and labeling the type of recycling kit for their return to our facility. materials used. Sharp also aims to design products that are upgradable, easy to repair and easy to take apart for recycling. Environmental Leadership As a testament to our commitment to the environment, Sharp is a multi-year The MX-3071/3571/4071 document systems are ENERGY STAR® qualified winner of the ENERGY STAR annual Excellence in Energy Proficiency Product and RoHS compliant to restrict the use of hazardous substances. Design. Sharp is also a multi—year winner of the SmartWay® Excellence These products also have low TEC values. Sharp MFPs Award which recognizes companies for conserving energy and lowering are EPEAT® registered. greenhouse gas emissions in logistics and transportation.

For more information about Sharp’s environmental leadership including information about energy efficient products, electronics or toner cartridge recycling, please visit www.sharpusa.com/environment. MX-3071/3571/4071 SPECIFICATIONS

Main _Speci1ications Main Specifications Network System MX-3071/357i/ “Base models include mullilasking controller, 150-5hee1 Output Tray Center in Tray (Maim: 250 sheets Iiace down) Image Formats Monochrome: TIFF, PDF, PUP/A, Encrypted PDF, XPS. 4071 DSPF. PCL3 6 and Adobe PoslScriDP 3"" prinling syslems. Capacity Job Separator (Upper Trayl: 100 sheets (lace down) Searchaole PDF, DOCX, XLSX, PPTX, TXT, and RTE network scanning, auto duplexing, t x ssmsheet paper drawer, Right Side Exit Tray: 100 sheets (lace down) Color/Grayscale: TlFF, JPEG, PDF, PDF/A, Compact PDF, too—sheet bypass trayo Black and color is included Cloud Supported Google Cloud Print, Google Drive Box OneDrive tor Encrypted PDF, XPS, Searchable PDF, DOCX, XLSX, PPTX, ue Color multi—lunction digital system Services Business, SharePoint Online. Dropbox Ottice 365, Gmail TXT, and RTF, Internet Fax: TIFF FX 11FF»F. TIFF-S’ display 10.1" (diagonally measured) colordot matrix high-resolution Network Protocols TCP/lP (IPv4 IPv6, IPseci HTTP/HTI’PS, IPP/IPP-SSL Scan Destinations Email, Desktop, FTP, Folder (SITE), USE, Internet tax (option), touch panel tilting display. 1.024 x 600 dots tW-SVGA) FTP/RPS, Slit/IPv3, SMTPrSMTP SSL, POPS/POP}SSL, Super G3 lax (option) Functions Copy, print, network print, network scan, document tiling and lax‘ LDAPJLDAP-SSL, 802‘1 x tor Windows and Unix. One-touch Up to 2,000 (combined scan destinations) ' ‘ Copy System Dry electrostatic translerlDuaI component developer/Magnetic Network and Includes IP/MAC address liltering, protocol littering, port brush development’OPC dmms’Belt lusing/White LED exposure Data Security control, user authentication (Iocal/LDAP/Active Directory), Group Up to 500 Driginals Sheets and bound TLS Encryption, Keroeros support Programs

NI 0 ginal Size It" x I7" Firmware Flash ROM with local (USB , heir/ark update capability " 12" Output Size Min. 5"2 x 8".", Max. x IB" Management and Iirmware update 1 to It with SRDM (Sharp Remote Enhanced Email ”Standardaniail conneEIo—rTstanda?d_E;ohange connector Copy Speed 30, I40 ppm Mono/Color (sf-'2“ x It") Device Manager) ' '_' Multiple Copy hm. 9,999 copies device Setup asap ievei Iogin Protocols ni'rniirrPs FrnFrPs. SMTP.5M1P-ssDE—siiire 5MB First Copy Time Platen Glass: Mono 4.7, Color 6.7 Service/Functions e Front Panel, rem to service logs and POPS, LDAP, SIMIIIIE clrcx counts Soltware' Sharpdesk personal document management software, > I I I ~ H Warm Up Time 33 seconds (Irorn main power switch on), 20 seconds Accessioility Free stop tilting Iront panel, adiustment'ol'hey touch sound Network Scanner tool. Sharpdesk Mobile (Irom [Power] button on) Features and speed, concave key, document leeder Iree stop, ioo Magnication programs, remote Iront panel. universal grip Ior paper trays, Optional and disable screen timeout MX-GOABD Deluxe Copier Cabinet Base (with Iront‘‘‘‘‘‘ door) Scan Speed Copy: Up to 220 ipm (Monoilt 10 ipm (Color) Environmental International Energy Star Program Ver. 2 0, European RoHS. MXvDE25N Stand/l x 550- sheet Paper Drawer Scan: Up to 220 ipm (Mono/Color) Blue Angel (RAL-UZ2051 MX-DEZGN Stand/2 x 550 sheet Paper Drawers " " Original Sizes 5"2" x 852". BI?" x 11“, 81’2 x 11" R, B“: x 14", It" x 17" Power Source 1t0 127 VAC, 60 Hz 15 A Receptacle MX-DE27N Stand/3 x 550- sheet Paper Drawers . Paper Capaciry Standard: 550 6,300 sneeIs Power r 1 5 kw or less MX-nszsN Stand/I x 550 + 2,100-sneer 5pm Iandé'riiiiap'er Drawers Paper Feed Standard: (t) paper drawer 550 sheets Weight Approx. t91 lbs. MX-DEZQN Low Stand/1 x 550-sheet Paper Drawer _ """ System size) or up to 50 envelopes (max, height: 25 mmi. IOU-sheet Dimensions Approx, 24" (w) x 26" (d) 33" (hi MX-LCI7N (moo-sheet Large Capacity Cassette I _ _ (or 20 envelope) bypass tray. (letter, requires MX-DE25M.‘26II:27NI28N)

Optional: Single, double. or triple paper drawer(s) (550, 1,100. NeMork Printing System MX-LTIO Long Paper Feeding Tray """ or 1,650 sheets), split tandem paper drawers 2.100 sheets PDL Standard PCL 6, Adobe PostScript 3 MX-FN27N fro-sheet Staple Inner Finisher (letter) + (I) 550-sheet paper drawer (letter/legatledgerr’ Resolution 1200 x 1200 dpi 1K Stacking 50-sheet Staple Finisher size). Print Speed 3075540 pages per minute (8"2“ x 11'') 1K Stacking 50-sneet Staple/Saddle Stitch Finisher Paper Weights Paper drawers: 18 Ibo bond to IIO lb. cover. Print Drivers Windows‘ 7. Windows 8.1, Windows 10, Windows Server 3K Stacking 65-sheet Staple Finisher and types Drawer 1: 20-24 lb, bond or Monarchom-Q envelopes, 2008, Windows Server 2012, Windows Server 2016. Windows 3K Stacking 65-sheet Staple/Saddle Stitch Finisher Split Tandem Drawers: 18 ib. bond to 28 lb. bond or plain, PPD, Maul OS X9 (including 10.6 to 10.14). all Mac PPD, Paper Pass Unit (required Ior MX-FN23/29130/31) pro-printed, recycled. ore-punched, letterhead and color UIIIX‘, Linux'r 3-Hoie Punch Unit (requires MX-FNZ7NI paperr Bypass tray: 16-23 lbs bond (plain paper), 13-16 lb. Mobile Printing‘ Android printing lrameivork (Sharp Print Service Plugin), 3-Hole Punch Unit (requires MX-FNZBI29) bond (thin paper), 28 Ibo bond-1 10 to. cover (heaIr/ paper), Sharpdesk Mobile, Boogie Cloud Print MX-PNIGB 3-Hote Punch Unit (requires MX-FNSOISI) tab paper (letter) and Monarch/Com-to envelopes Also label, Print Features Auto conguration, serverless print release, chapter inserts, MX-SCXt Staple Cartridge (or MX-Ft127tlr‘28 gloss, preprinted, recycled, ore-punched. letterhead and color condential print. continuous printing. custom image Ali-802 Saddle~stitcn Staple Cartridge (or MX-FNZQ paper or OHP tilm. registration, document control. document tiling, duplex MX-SCti Staple Cartridge tor MX-FN30/31 ' Standard duplex copying and printing printing, electronic sorting. Iorm overlay, hidden pattern print. MX-SCIZ Saddle-stitch Staple Cartridge (or MX-FNSI CPU Up to 1‘4 GHz mum-processor design image rotation. job bypass print, job retention, layout print, MX-TR19N Right Side Exit Tray lnIerlace nJ-45 E'ilremer (lo/loonooo ease-n, use 2.0: 2 nosl ports margin shin, multiple pamphlet. network tandem print, n-up MX-Tnzo Job Tray (Iront and reari, t device port (rear), wireless 802.11 a/b/gr'n printing. otiset stacking. page interleave, pamphlet style, KAY-1016 Center Exit Tray Memory Standard 5 SB copy/print (shared) poster print, prool print, print and send, tat) paper print. tab MX-UTIO Utility Table Hard Disk Drive 553.6% pn‘nting. transparency inserts tray status, user authentication MX-FXIS Fax Expansion Kit Copy Resolution Scan: 600 x 600 dpi (Monor'Color) single sign-on watermarks. zoom print MX-FWXIL Internet Fax Kit Output: Up to 1200x 1200 dpi (Mono), upto 600x600 dpi (Color) Direct Printing Fte Types: TIFF, JPEG, PCL, PRII. TXT, and PIIG Optional: PDF, MX-PFio Bar Code Font Kit I "H Color Modes Auto Color Selection (ACS). Futl Color Mode, Monochrome (BIW) Compact PDF, Encrypted PDF, PS, DOCX, XLSX and PPTX. AR-SUt Stamp Unit (requires AR-SVI Stamp Cartridge) Exposure Control Automatic, Text, Text/Photo, Text/Printed- Photo. Printed- Methods: FTP, SMB. Web page, Email and USB memory. PDF AR-SVI Stamp Cartridge " ‘ Modes Photo, Photo. Map. Pale-Color Document Settings: Auto or 9 tile Iormats support the Adobe Print Engine MX Module ' ' AWIL manual Resident Fonts 80 outline ionts (PCL). 139 lonts (PS) NIX-FRGZU Data Security Kit ‘ _ ‘ step _ llamone 256 2 levels lnterIace RJ-ié‘éiliernet Ionoonooo Base-r, use 2.0, Wireless ove orsv Generic Vendor Intenace Kit ‘ I m Copy Features Scan-Once Print- Many, electronic sorting, otlset-s-tacking, Operating Systems Windows 7, Windows 8, Windows 10, Windows Server 2008, Auto Color Selection (ACS), Auto Paper Selection (APSl, Auto and Environments Windows Server 2012. Windows Server 2016, Chrome? Supplies Magnication Selection (AMS), Auto Tray Switching (ATS), Mac OS X10.6-10.1~I, Unixs, Linuxl, CitrixE, and SAP Black Toner Cartridge black-white reversal, blank page skip. book copy, book divide, device types (Nan Toner Cartridge __ card shot. center erase. centering. cover pages, dual page copy. Printing Protocols LPR, IPP, IPPS, lRaw TCP (port 9100i, FTP, POP3 Magenta Toner Cartridge edge erase, image edit, image preview, insert pages, iob build. and HTTP Yellow Toner Cartridge job programs. margin shilt, mirror image, mixed size original. MX-GINVBA Black Developer " multi-page enlargement, original count, pamphlet style. prool Network System MX-61NVSA C anlMa enta/Yellow Developer

copy. repeat layout. reserve copy. rotated copy. stamp. stamp Scan Modes Standard: Color, . a MX-GDNRSA Drum custom image, suppress background, tab copy, lab-paper Max. Original Size 11" x 17" insertion, tandem copy, toner save mode, transparency inserts, Optical 600 dpi ..... watermark, 2-in-l l ri—in-t l8-in-1 multi shot a Output Modes 600 dpi, 400 dpi, 300 dpi, ZOO dpi, ISO dpi, tOO dpi Account Control Up users. Supports user-number authentication Monochrome Git - to 1,000 via Image Scanning: Uncompressed, 63 (MH), (MR/MMR) Some waves .eq‘m. Gum.“ mmmm: SEC my low dealer} local, LDAP and Active Directory Ior copy. print, scan and Compression Color/Grayscale: JPEG (high, middle, low) 2 It-lay Ira"; depending o‘l (Pedro: conilgd’ation. Inac‘lnc set gs a'ld Internet Fax mode: MH/MMR (option) ope'a2irtg a'ld/or environmental condizions.

m (utility O S IA\; Quolcomm' DirectOfce" Google 3' I:5 peanut-woman SHARPU Cloud Print 2.0 Ready - onto AirPrint

SHARP ELECTRONICS CORPORATION Sharp, Sharp OSA, Sharpdesk, My Sharp, and all related trademarks are trademarks or registered trademarks ot Sharp 100 Paragon Drive, Montvale, NJ 07645 Corporation and'or its aIIiIiated companies, Microsolt, Oiiice 365, Active Directory, Windows, Windows Server, Excel, 1-800-BE-SHARP 0 www.5harptlsa.com PowerPoint. OneDrive. and SharePoint are trademarks or registered trademarks oI Microsolt Corporation. Android, Chrome, HARP. Omail, Google Drive, Google Cloud Print. and Chromebook are trademarks or registered trademarks oI Google LLC. Adobe, the Adobe logo. PoslScript, and PostScript 3 are either registered trademarks or trademarks ol Adobe in the United States and/or ‘ ' ‘ other countries. Dualcomm DirectOiIice is a product ol - T Inc. and/orits f‘ isa trademark oI Oualcomm Incorporated. registered in the United States and other countries. DirectOiIice is a trademark oi CSR Imaging US. LP, registered in the United States and other countries, used with permission. Amazon, Alexa, and all related logos and motion marks are trademarks oi Amazoncom, Inc. or its attiliates. All other trademarks are the property oI their respective 2019 Sharp Electronics Corporation. All rights reserved. Printed in U.S.A. 08/19 ' CPD-3928 owners. Design and specifications subiect to change without notice. EXHIBIT B l!!- Corporate Business Systems

Solutions . That Inspire BUSIneSS

w Lexmark mcou savm xerox

Prepared For: Prepared By: —.-——— —.Lq_§-p r I "ti-d Village ofWin_diri','-: - Corporate Businessé ‘34—; ' 4' " , 5-"I 2 —ric-Wampler---- 'd—Lm-L' ' (608)210-4915 . _. '_..;';‘ [email protected] C0_p_01'at3 solutions m" my". "l'l1:|1 Inspim EUSiHESf-i

W!" / About Us

Corporate Business Systems provides state-of~the-art office technology, on-site service, and customizable workflow solutions for small- and medium-sized businesses — where service and support are critical. With more than 150 years of combined industry experience, we are proud to offer you a portfolio of world-class solutions and the highest performance standard in service excellence, reliability, and proficiency. We consider it a privilege to help you create, manage, and store your documents more productively and profitably.

In addition to providing our clients with the very best products and solutions, we strive to deliver a superior level of customerservice at all times. Our old-fashioned work ethic guides our approach to customer service and allows us to help every customer achieve their goals. We remain dedicated and committed to the success of our clients, and we promise to work hard to bring positive change to your organization.

o We are a local, family-owned business that takes pride in ensuring your total satisfaction from Why our first consultation to each and every service appointment. o We are a best-of-breed vendor and offer you a portfolio of world-class solutions. Chgse o We guarantee the highest standards in service excellence, reliability, and proficiency. Us? o We constantly add new technologies to our business for your increased productivity and efficiency.

o We are a partner in the local community, and we are proud to contribute to educational programs and nonprofit organizations throughout our area. 0 With more than 2,750 satisfied customers in southern Wisconsin, we are one of the area’s largest document management dealerships. o We have been servicing southern Wisconsin for 22 years. o Our combined 150 years of experience in document management solutions provides the expertise your business needs.

o We guarantee a four-hour response from our service technicians.

o Our sales and service technicians are factory trained. o We are an authorized sales and service center for all imaging technology copiers, network printers, full color and black & white products, wide-format copiers and printers, production print systems, and fax/multi-function machines from the most trusted companies in the industry, including Ricoh/Savin, Ricoh, Canon, Lexmark, and HP.

Thank you for considering Corporate Business Systems as your document technology solutions partner. _ Séluli'ons That Min)

OverZZ Yearsrand Over 2,750 Clients A few of our clients

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PROPOSED SOLUTION Ricoh/Savin IM C4500 — 45 pages per minute

KEY FEATURES & BENEFITS

o New color MFP o Print/copy/scan/fax o 45 pages per minute o Up to 8O lb. from trays and bypass o Paper Handling: o One 550-sheet tray, letter o One 550-sheet tray, up to 11x17 o Tandem large capacity tray, 2,000 sheets, letter o Bypass, 100 sheets o Optional internal staplerfinisher, holds 500 and ""-"“ staples 50 sheets (please see picture below) o Dual-side scan document feeder o Scan to folder/email/USB. q m H o Optical Character Recognition (OCR) scanning: Searchable text o Complete delivery, installation, networking, and training

New color laser MFP, 45 pages per minute ' ' ‘ Solutions . Ina: Implm 3115111351. SOUTION EAT—L's?" Ricoh/Savin IM C4500

Qty Manufacturer Model Description

1 Ricoh/Savin IM C4500 Ricoh/Savin Color MFP 45ppm, wl Hi-Cap Tandem Try 1 Ricoh/Savin IM C4500 Fax Option Type M37 1 Ricoh/Savin IM C4500 Paper Feed LCIT PB3290 1 Ricoh/Savin IM C4500 OCR Unit Type M13

Service Agreement, monthly Fixed Payment BNV Images Color Images Volume Overage Volume Overage Ricoh/Savin C8055 $157 4,000 $00099 2,000 $0.048

Lease Option, monthly 36 Month 48 Month Ricoh/Savin 08055, as configured above w$165 $241 $1 98

Additional ogtional accessories: Integrated Ofce Finisher +$14 +$1 2 +$1 0

Our agreement includes parts, labor, image drums, preventative maintenance, toner, and all other consumable supplies (excluding paper and staples, the latter are provided and invoiced separately).

The above proposal is valid for 30 days from the date of the proposal and does not include sales tax or, for/easing, personal and property tax (where applicable) and a one-time leasing documentation fee. Ricoh Online System Configurator Tool RICOH ChooseaModel 0 SelectOptions o Save,PrintorEmai| imagine. change.

Your Configured Ricoh IM C4500 Your Chosen Options

o llvl C4500

o Paper Feed LClT PB329O

o Internal Finisher SR3250

OCR UnitType N113

o Fax Option Type N137

HIM)“

*Note: The image is a photo realistic illustration of your selected configuration.

DIMENSIONS WIDTH DEPTH HEIGHT 23.10in 27.00in 47.60in

(587mm) (686mm) (1 ,209mm)

Actual dimensions may vary. These are approximate only.

POWER CONSUMPTION (MAIN UNIT) lZOV-l 27V, 60HZ

Additional power requirements may apply.

Please read each option's description copy to see if additional

power sources are needed. Ricoh Online System Configurator Tool RICOH ChooseaModel 0 SelectOptions o Save,PrintorEmai| 'magme‘Change'

Main Unit