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Department of Veterans Affairs Text Integration Utilities (TIU) Department of Veterans Affairs Text Integration Utilities (TIU) Technical Manual April 2021 Office of Information & Technology (OIT) Product Development Revision History Date Description Author/Project Manager April 2021 Patch TIU*1.0*330: Under Section 1.3.1, Recently Released Patches: • Added description of Patch TIU*1.0*330 which adds a new Document Class (EHRM CUTOVER (PARENT FACILITY NAME) and two new note titles • Complete 508 accessibility Globally updated dates on Title page and in footers November 2020 Patch TIU*1*336 Corrected the oversight in ALLMEDS parameter #1: Added Clinic Meds to it, 219 This correction, related to TIU*1.0*290, was incorporated into the TIU*1.0*336 release.. Made the manual 508-compliant. November 2020 Patch TIU*1*328 Under Section 1.3.1, Recently Released Patches, added paragraph describing Patch TIU*1*328 update. Under Section 11, Glossary, added Prescription Drug-Monitoring Program PDMP acronym. October 2020 Patch TIU*1.0*333 This patch fixes an issue with HL7 message for the OEHRM project. Specifically, when an addendum is signed it was previously completing the parent consult when the parent document was not yet completed. This was remedied to complete only the addendum. See Recently Released Patches – October 2020 update September 2020 Patch TIU*1*290 – Added to the entry about ALLMEDS, 219 Added a Protocols section, including some information regarding what to do if the TIU ACTIONS RESOURCE device becomes backed up, 160 April 2021 Text Integration Utilities (TIU) v1.0 Technical Manual i Added an overview of changes for TIU under Recently Released Patches: page 3 June 2020 Patch TIU*1*290 – Updated Copy/Paste Tracking information for Basic TIU Parameters on page 15, Document Parameter Edit on page 53, and Copy/Paste Tracking Reports ... [TIU COPY/PASTE REPORTS MENU] on page 109 Added information about setting Consult templates to read only on page77. Also under Menu Option Assignment on page 111. Added an entry for TIU TEMPATE file definition. Added an overview of changes for TIU under Recently Released Patches: page 4 Oct 2019 Patch TIU*1.0*324 Addresses functionality issues found with patch TIU*1.0*296, TIU TEXT EVENTS. Updates: • Recently Released Patches - May 2019 Update • Notes under March 2016 & Setting Up TIU Text Events. TIU File Descriptions: 8925.71 TIU TEXT EVENTS January 2019 Patch TIU*1*305 – Additional information provided about the Downtime Bookmark progress note boilerplate text Updated Page 5 December 2018 Patch TIU*1*305 – Enables sites to add a Downtime Bookmark progress note to the electronic record of all inpatients and outpatients who were seen during computer system downtime, and enables clinicians to create progress notes that automatically generate an alert to designated recipients based on the progress note title. Updated Pages 3, 10, 11, 62, 65-67, 72, 73, 86, 94, 95, 98, 111, 200, 203, 220, 224 July 2018 Patch TIU*1*321 – Corrected the appropriate “April” entries to “may” April 2017 Patch TIU*1*309 – This patch will add a new coding system field (sub-multiple) to the following file: TIU VHA ENTERPRISE STANDARD TITLE file (#8926.1) (field #2). Updates applied to Sections: “Recently Released Patches” sub section “April 2017 Updates.” Page 3, and “Cross-references” sub section “8926.1 TIU VHA ENTERPRISE STANDARD TITLE File“ page 150 of the current version. ii Text Integration Utilities (TIU) v1.0 Technical Manual April 2021 March 2017 With patch TIU*1*308, the reference to File 8625 changed to 8925 on Page 25. Also fixed potential PII changes on Page 84. Updated Pages 25, 84. April 2016 Patch TIU*1*291 – This patch introduces the new Crisis Notes, Warnings Notes, Allergies and/or Adverse Reactions, and Advance Directives (CWAD) auto-demotion functionality. Updated Pages 3, 109, and 113 March 2016 Patch TIU*1*296 – Modifies the TIU application to send a TIU alert to the appropriate service providers immediately after a staff member screens a patient and signs the associated note. Updated Pages 7, 11, Error! Bookmark not defined., 94, 95, 98, 111, and 126 March 2014 TIU*1*263 – ICD-10 Remediation November 2013 Updated with Missing Patient, Patient Record Flag patch information (Recently Released Patches section.) Added text about Patch TIU*1*279 to November 2013 update in recently release patches section. Page 3 February 2013 Added text about TIU parameters. Page 17 November 2012 Added text re adding owner to TIU HS Object Page 72 June 2012 Patch 265 (PRF CAT I - HIGH RISK FOR SUICIDE) Page 7 January 2012 Patch 252 (GET TIU TEMPLATE INFORMATION) Page 151, 159 May 2011 Patch 241 (TIU Nightly Task) Pages 14 , 173 May 2011 Patch 248 (Missing Text Cleanup) Pages 207 June 2010 Patch 250 (Line Count) Pages 92, 94, 122, & 128 August 2007 Patch 222 (Work Copy Footer) Page 47 November 2006 Patch 211 (Data Standardization VUID Patch) September 2006 Patch 200 (HL7 Generic Interface) September 2006 Patch 214 (Mismatched ID Notes) June 2006 Patch 218 (Active Title Cleanup Clarification) April 2006 Patch 189 (Expected Cosigner Report) April 2006 Patch 209 (Active Title Cleanup) Aug 2005 Patch 186 (Note Retention) Apr 2005 Patches 180 (Signed/Unsigned Note Report & Update) Apr 2005 Patch 173 (Unknown Addenda Cleanup) April 2021 Text Integration Utilities (TIU) v1.0 Technical Manual iii March 2005 Patch 157 (Additional Signer Changes) Nov 2004 Patches 174 & 177 (Blank Note) August 2004 Patch 185 (Reassign Report) March 2004 Patch 112 (Surgery) February 2004 Patch 113 (Multidivisional) October 2003 Patch 159 (WRISC) June 2003 Patch 158 (Alert Tools) May 2003 Patch 135 July 2002 Patch 131 November 2001 Patches 122 & 126 August 2001 Patch 110 April 2001 Patches 61, 95, 100 & 105 June 2000 Miscellaneous patches July 1997 Originally released iv Text Integration Utilities (TIU) v1.0 Technical Manual April 2021 Table of Contents 1. Introduction ................................................................... 1 1.1. Purpose of TIU ........................................................................................................ 1 1.2. Functional Overview .............................................................................................. 1 1.3. Recently Released Patches ................................................................................... 3 1.3.1. April 2021 Update ............................................................................................. 3 1.3.2. November 2020 Update ................................................................................... 3 1.3.3. October 2020 Update ....................................................................................... 3 1.3.4. June 2020 Update ............................................................................................ 3 1.3.5. October 2019 Update ....................................................................................... 3 1.3.6. March 2019 Update .......................................................................................... 4 1.3.7. December 2018 Update ................................................................................... 5 1.3.8. April 2017 Update ............................................................................................. 6 1.3.9. April 2016 Update ............................................................................................. 6 1.3.10. March 2016 Update .......................................................................................... 7 1.3.11. March 2014 Update .......................................................................................... 7 1.3.12. November 2013 Update ................................................................................... 7 1.3.13. December 2012 Update ................................................................................... 7 1.3.14. January 2012 Update ....................................................................................... 8 2. Implementation & Maintenance ................................... 9 2.1. Pre-Implementation Considerations ..................................................................... 9 2.2. Setting Up TIU ....................................................................................................... 10 2.2.1. Setting TIU Parameters TIU Parameters Menu [TIU SET-UP MENU] .......... 12 2.2.2. Basic TIU Parameters .................................................................................... 13 2.2.3. Implement Upload Utility ................................................................................ 18 2.2.4. Applying the Upload Utility to New Document Types ..................................... 30 2.2.5. Upload Menu for Transcriptionists .................................................................. 33 2.2.6. Router/Filer Notes .......................................................................................... 35 2.2.7. Document Parameter Edit .............................................................................. 46 2.2.8. Progress Notes Batch Print Locations ............................................................ 58 2.2.9. Division - Progress Notes Print Params ......................................................... 60 2.2.10. Document Definitions ..................................................................................... 61 2.2.11. Document Definition Options .......................................................................... 62 2.2.12. Creating Post-Signature Alerts Based on Progress Note Title ....................... 65 2.3. Document Definition
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