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Members' Allowances and Services Manual

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Members' Allowances and Services Manual MEMBERS’ ALLOWANCES AND SERVICES Table of Contents 1. Introduction .............................................................................................................. 1-1 2. Governance and Principles ....................................................................................... 2-1 1. Introduction ................................................................................................. 2-2 2. Governing Principles .................................................................................... 2-2 3. Governance Structure .................................................................................. 2-6 4. House Administration .................................................................................. 2-7 3. Members’ Salary and Benefits .................................................................................. 3-1 1. Introduction ................................................................................................. 3-2 2. Members’ Salary .......................................................................................... 3-2 3. Insurance Plans ............................................................................................ 3-3 4. Pension ........................................................................................................ 3-5 5. Relocation .................................................................................................... 3-6 6. Employee and Family Assistance Program .................................................. 3-8 7. Special Accommodations for Members ....................................................... 3-8 8. Conflict Resolution and Workplace Harassment and Violence Prevention . 3-8 Appendix: Sessional Allowance and Additional Salaries ......................................... 3-11 4. Budgets ..................................................................................................................... 4-1 1. Introduction ................................................................................................. 4-2 2. Resources Provided by the House Administration ...................................... 4-2 3. Member’s Office Budget .............................................................................. 4-3 4. Travel Allocations ......................................................................................... 4-5 5. Delegation of Authority ............................................................................... 4-6 6. Financial Reports and Public Disclosure ...................................................... 4-7 7. Accounting and Reimbursement ................................................................. 4-8 8. Summary of Budget Allocations................................................................. 4-11 Appendix: Schedule of Rates .................................................................................. 4-13 Appendix: Member’s Office Budget by Constituency 2021-2022 .......................... 4-15 Appendix: Financial Limits by Constituency 2021-2022 ........................................ 4-27 5. Expenses ................................................................................................................. 5-40 1. Introduction ............................................................................................... 5-41 2. General Principles ...................................................................................... 5-41 3. Advertising ................................................................................................. 5-43 4. Hospitality and Gifts .................................................................................. 5-45 5. Smartphones and Tablets .......................................................................... 5-46 6. Websites and Domain Names .................................................................... 5-47 7. Offices ........................................................................................................ 5-49 8. Other Expenses .......................................................................................... 5-53 9. Restrictions ................................................................................................ 5-55 Appendix: Limits on the Purchase of Assets ........................................................... 5-57 6. Travel ........................................................................................................................ 6-1 1. Introduction ................................................................................................. 6-2 2. General Principles ........................................................................................ 6-2 3. Summary of Travel Allocations .................................................................... 6-3 4. Members’ Travel Services ............................................................................ 6-4 5. Authorized Travellers ................................................................................... 6-4 6. Travel Points System .................................................................................... 6-5 7. Air Travel ...................................................................................................... 6-8 8. Road Travel ................................................................................................ 6-12 9. Other Means of Transportation ................................................................. 6-14 10. Accommodations and Meals ..................................................................... 6-15 11. Residences ................................................................................................. 6-17 12. Travel for Special Circumstances ............................................................... 6-21 13. Travel Reward Programs ............................................................................ 6-23 14. Accounting and Reimbursement ............................................................... 6-23 Appendix: Travel Points System .............................................................................. 6-25 7. Employees ................................................................................................................. 7-1 1. Introduction ................................................................................................. 7-2 2. Governing Principles .................................................................................... 7-2 3. Recruitment ................................................................................................. 7-3 4. Pay and Leave Administration ..................................................................... 7-5 5. Benefits ........................................................................................................ 7-8 6. Employee and Family Assistance Program ................................................ 7-10 7. Conflict Resolution and Workplace Harassment and Violence Prevention7-10 8. Employee Departures ................................................................................ 7-11 8. Services ..................................................................................................................... 8-1 1. Introduction ................................................................................................. 8-2 2. Printing ......................................................................................................... 8-2 3. Franking Privilege and Mail .......................................................................... 8-7 4. Telecommunications .................................................................................... 8-9 5. Training ...................................................................................................... 8-11 6. Other House Services ................................................................................. 8-13 7. Services Provided by Other Organizations ................................................ 8-16 Appendix: Access to Parliamentary Dining Room ................................................... 8-20 9. Offices ....................................................................................................................... 9-1 1. Introduction ................................................................................................. 9-2 2. Governing Principles .................................................................................... 9-2 3. Parliamentary Office .................................................................................... 9-3 4. Constituency Office ...................................................................................... 9-5 5. Custody, Care and Control of Assets.......................................................... 9-10 10. Contracts ................................................................................................................. 10-1 1. Introduction ............................................................................................... 10-2 2. Contract Types ........................................................................................... 10-2 3. Requirements, Restrictions and Limitations .............................................. 10-6 4. Status of Contractors ................................................................................. 10-7 5. Invoicing and Payment Procedures ........................................................... 10-8 11. Presiding Officers,
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