5th - 16th February, Guwahati & Shillong VOLUNTEER TRAINING OF TRAINER’S MANUAL (ToTs) 1 2 Contents VOLUNTEER TRAINING OF TRAINER’S MANUAL (ToTs) 1 GUWAHATI & SHILLONG 1 VOLUNTEER FUNCTIONAL AREA 2 5TH TO 16TH OF FEBURARY , 2016 2 1. SOUTH ASIAN GAMES 5 History 5 Culture Value 5 Peace, Perseverance & Progress 5 Member Countries 5 Bi annual event 5 2. NORTH EAST INDIA 6 Culture & Tradition of north India 6 Legacy 7 Organising Committee 12th South Asian Games 2106 3. VISION AND MISSION 8 Vision 8 Mission 8 4. EVENTS AND VENUES 8 Guwahati 8 Shillong 9 Functional Areas 9 5. VOLUNTEERS 17 Concept of volunteering 17 Benefits of becoming a volunteer 17 The volunteer Honour code 18 DO’S 18 DONT’S 19 6. ACCREDITATION 19 What is accreditation? 19 People requiring accreditation 19 3 Importance of accreditation 19 The accreditation card 20 Venues and zones 20 Access Privileges 20 Non Transferability of the accreditation card 20 7. WORKFORCE POLICIES 20 Appropriate Roles for Volunteers and its Policy : 20 1.Volunteers being absent from work : 20 2.Entry & Check in Policy for Volunteers: 20 3.Exit Checkout Policy for Volunteers: 21 4.Sub specific policies 21 8. DISCIPLINE OF VOLUNTEERS 21 Volunteer Grievance Redressal 22 9. BEHAVIOUR OF VOLUNTEERS 22 Respect for Others 22 Ensure a Positive Experience 23 Act professionally and take responsibility for actions 23 10. LEADERSHIP 23 Roles of Volunteers 23 A volunteer leader is a volunteer who: 23 Orienting and Training Volunteers 23 11. ENERGY ENTHUSIASM 24 12. PROBLEM SOLVING 24 OVERCOMING OBSTACLES 24 13. COMMUNICATION 25 Listening 25 Listen Actively 25 SPEAKING 25 14. MOTIVATION 26 Motivation matters – how volunteers’ motivations can impact their learning 26 15. EMERGENCY NUMBERS 27 16. DISASTER MANAGEMENT 27 18. REFERENCES 32 4 1. SOUTH ASIAN GAMES History Proposal of the South Asian Federation Games was first mooted in Germany by Bangladesh, India, Nepal, and Sri Lanka in 1981. They were planning to start south Asian Federation Games the following year but couldn’t, due to political situation in South Asia. The birth of the SAF Games had to wait till September 17, 1984, when on that day, the dream of the youth in South Asia come true amidst pomp, pageantry and paraphernalia, at the Dashartha Stadium in Kathmandu. King Birendra Bir Bikran Shah and Queen AishwaryaRajyaLaxmi Devi set the ball rolling to the SAF Games, while adopted peace, perservence and progress the motto. The concept of SAF Games was received with great enthusiasm and each of the seven countries got the chance of hosting this mega sporting event. It was a bi-annual multi-sport event held in South Asia. Its success was phenomenal and over the years it became a much-celebrated affair. Then 1982, with an aim to promote sports among the South Asian Countries, delegates from Bangladesh , Bhutan, India, Maldives, Nepal, Sri Lanka and Pakistan , got together to chalk out a workable plan to promote sports in the region. It was decided that the SAF Games would be a yearly event which in turn, all the member countries would host. This event was an excellent way to promote friendship and brotherhood and also to bring together a number of closely associated countries on one platform which is in this case, sports. Cultural Value The SAF Games also helped in promoting cultural exchanges between the member countries. Devoid of any cultural, religious racial or political barriers, the member countries gather together under one banner to create a healthy disciplined show of sportsmanship. The hymn of the Federation clearly expresses the message of goodwill, brotherhood, peace and prosperity: Sports is our life, Unity our strength Our skills shine through perseverance SAF will prosper through peace and stability, Keep your spirit higher through sports forever! Undoubtedly, sports is a unique way to break down the barriers of hostility and breed the spirit that brings nations closer together. The motto also signifies the same thought: Peace, Perseverance & Progress Athletics, Swimming, Hockey, Football, Volleyball, Boxing and other smaller team sports are included in the games, every time South Asian Federation added atleast 10 sports discipline to above event. Due to a lack of sporting competition among the nations, this multi event sport is seldom of world standards. From 2006 Colombo SAF Games Onwards, This Games Officially recognized as South Asian Games (SAG) and Sri Lanka host 20 Sports disciplines for first time of the games History. Member Countries At present, it joined by eight members namely Afghanistan,Bangladesh,Bhutan,India,Maldives,Nepal, Pakistan and Sri Lanka. Bi annual event Arranged every 2 years. In 2004, it was decided in the 32nd meeting of South Asian Sports Council to rename the games from South Asian Federation Games to South Asian Games as the officials believed the word Federation was diminishing the emphasis on event and acting as a barrier in attracting crowd. These Games are often 5 hyped as the South Asian version of Olympic Games. 2. NORTH EAST INDIA Culture & Tradition of North East India The Indian states, Assam and Meghalaya will jointly host the 12th edition of South Asian Federation (SAF) Games 2016 from Feburary0 5 to 16, 2016.. The SAG would see participation of around 4500 athletes along with approximately 1500 Games officials from the 8 member-countries viz. Afghanistan, Bangladesh, Bhutan, India, Nepal, the Maldives, Pakistan and Sri Lanka. The 2019 South Asian Games will be hosted by Kathmandu, Nepal. The last edition of the SAG was held in Dhaka, Bangladesh in 2010. From times immemorial, India’s North East has been the meeting point of many communities, faiths and cultures. A place renowned for its magical beauty and bewildering diversity, North East India is the home for more than 166 separate tribes speaking a wide range of languages. Some groups have migrated over the centuries from places as far as South East Asia; they retain their cultural traditions and values but are beginning to adapt to contemporary lifestyles. Its jungles are dense, its rivers powerful and rain, and thunderstorms sweep across the hills, valleys and plains during the annual monsoons. The lushness of its landscape, the range of communities and geographical and ecological diversity makes the North East quite different from other parts of the subcontinent. Inwinters, mist carpets the valleys but swirls around the traveller in hills during summer rains, thus creating an enchanting and romantic atmosphere. The region has borders with Myanmar Bhutan and Bangladesh. The festivals and celebrations in the North- eastern states of India are a colourful reflection of the people and their lives. Throughout the year, different people celebrate festivals with lot of fanfare in different ways, most of them centering around their modes of living and livelihood. North East India comprises of seven states commonly known as the “Seven Sisters”. They are Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland and Tripura. Each state is a traveller’s paradise, with picturesque hills and green meadows which shelters thousand of species of flora and fauna. In addition, the states provide scope for angling, boating, rafting, trekking and hiking. Besides, there are a number of wild life sanctuaries and national parks where rare animals, birds and plants which will surely provide fascinating insight to the visitors. Assam Nestled beneath the Sub-Himalayan range of hills in the North and North East is the state of Assam in India. Assam is encircled by the Meghalaya, Mizoram, Manipur, Nagaland, Tripura, Arunachal Pradesh and West Bengal. Assam - the enchanting Sangrila in the North East of India, is a mixing pot where culture, heritage, tradition, lifestyle, faith and belief of her Aryan & Non-Aryan, numerous tribes & sub-tribes, Mongoloids &Austraoids, drawn from various hives at different points of time have gone into form the Assamese culture and Tradition - a fascinating and exotic recipe of delightful flavour. The culture tour of Assam includes a trip of rich tapestry infused with multicoloured yarns of distinguished heritage of all the races that populate her. From time immemorial, the people of Assam have traditionally been craftsmen. The magic of art of Assamese craftsmen is a common passion inspiring the deep senses with its’ age old traditions and sophistication. Though, Assam is renown for its exquisite silks, bamboo and cane products, several other crafts are also made here. The colourful Assamese Japi (headgear), terracotta of Gauripur and various decorative items bear witness to the craftsmanship of this land. Assam Handloom is indeed noteworthy offering a mosaic of colours and contours with pleasing motifs and designs. The Eri, Muga (Assamese silk dresses) and typical tribal attires are a treat to the 6 eyes of the beholder. Meghalaya The name means “the abode of clouds” in Sanskrit. The capital is Shillong, known as the “Scotland of the East”. Meghalaya was previously a part of Assam, but on 21 January 1972, the districts of Khasi, Garo and Jaintia hills became the new state of Meghalaya. English is the official language of Meghalaya. The other principal languages spoken include Khasi, Pnar and Garo. Unlike many Indian states, Meghalaya has historically followed a matrilineal system where the lineage and inheritance are traced through women; the youngest daughter inherits all wealth and she also takes care of her parents. The town of Cherrapunji in the Khasi Hills south of capital Shillong holds the world record for most rain in a calendar month, while the village of Mawsynram, near Cherrapunji, holds the record for the most rainfall in a year. Legacy The Games can be considered as a chance to showcase their tradition and so that the world and people around the world can understand and learn the north eastern tradition, culture and people.OC-SAG 2016 through 12th South Asian Games endeavors to promote unity among the countries, the culture and heritage of India and in particular, North-East India.