Item 4

Glasgow City Council 12th May 2016

Executive Committee

Report by Director of Governance and Solicitor to the Council

Contact: Carole Forrest Ext 70467

The Provision of Catering Outlets In Parks

Tender Reference :- GCC003781CPU

Purpose of Report:

To submit details of the tenders received for the Provision of Catering Outlets In Glasgow Parks and recommend acceptance of the most economically advantageous tenders as detailed in this report.

Recommendation:

The Executive Committee is requested to approve the Award of a Contract for the Provision of Catering Outlets In Glasgow Parks to the suppliers listed below:

Supreme Fast Foods Ltd Lets Eat @ QF Ltd Mr Cool Limited Moretti’s The Dairy Ice Cream Company(The Firm of R and J Codona) D M Lite Bite Mobile Caterers Ltd Zahra Ices Cheeky Chilli’s Hunger Buster

Ward No(s): Citywide: x

Local member(s) advised: No  consulted: No 

1. Background and Tender

1.1 ’s annual income from Catering Outlets In Glasgow Parks for 2015 was approximately £107,524.74.

1.2 A Commodity Team consisting of stakeholders from Land and Environmental Services and Corporate Procurement Unit was formed to develop the tender strategy and deliver a new Contract.

1.3 As part of the strategy developed, the Commodity Team noted the following types of outlets:-

1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Combined Hot/Cold Food Beverage and Ice Cream and Confectionary

Based on the current contract, the commodity team identified the type of outlet required for Lots 1 to 11, which were all classified as high footfall parks. Suppliers were to to submit offers in accordance with this classification.

Lots 12 to 29 were classified as lower footfall parks therefore the bidders were given the opportunity to select one of the three types of outlets of their choice.

The Contract was split into 29 distinct lots. These lots were:-

Lot Name of Park Type of Outlet No 1 Botanic Gardens Hot and Cold Food Beverage and Ice Cream and Confectionery 2 at South of Ice Cream and Confectionery Templeton St 3 Glasgow Green at Ice Cream and Confectionery McLennan’s Arch 4 Hogganfield Park (not the Hot and Cold Food Beverage golf course car park) 5 Hogganfield Park (not the Ice Cream and Confectionery golf course car park) 6 Ice Cream and Confectionery 7 Kelvingrove Park at Hot and Cold Food Beverage entrance to Museum and Art Gallery

Lot Name of Park Type of Outlet No 8 Country Park Hot and Cold Food Beverage and Ice Cream and Confectionery 9 Queen’s Park Ice Cream and Confectionery

10 Victoria Park Hot and Cold Food Beverage

11 Victoria Park Ice Cream and Confectionery

12 Alexandra Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 13 Park at 1) Hot and Cold Food Beverage Boulevard 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 14 Car Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 15 Cross Park, Crow 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 16 Elder Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 17 King’s Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 18 Park (not the 1) Hot and Cold Food Beverage golf course car park) 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery Lot Name of Park Type of Outlet No 19 Linn Park (not the golf 1) Hot and Cold Food Beverage course car park) 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 20 Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 21 Maxwell Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 22 Mount Vernon Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 23 Newland Park 1)Hot and Cold Food Beverage 2)Ice Cream and Confectionery 3)Hot and Cold Food Beverage and Ice Cream and Confectionery 24 Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 25 Richmond Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 26 Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 27 Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery Lot Name of Park Type of Outlet No 28 Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 29 Tollcross Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery

1.4 It was agreed that an open tender process would be the most appropriate method to deliver this Contract. The opportunity was advertised via the Official Journal of the European Union and Public Contracts .

The period of the Contract is five years commencing on 1st July 2016 with a possible extension of up to 12 months.

1.5 The Contract will be utilised by Land and Environmental Services.

2. Evaluation

2.1 28 suppliers expressed an interest in this tender. Of the 28, 12 submitted responses of which 11 were fully evaluated. One offer failed to pass the qualification stage as they failed the Health and Safety requirements.

Offers were submitted for 16 Lots which included all of the core lots for the high footfall parks. The lots that received no bids were for the non- core Lots for the low footfall parks

2.2 The award evaluation was based on the following criteria:-

Price Quality Quality Sub Criteria 65% 35% Fair Work Practices (including the Glasgow Living wage) 5% Outlet/Equipment 10% Financial Management 5% Innovation 4% Menu(s) 4% General 3% Service & Customer Care 2% Staffing 1% Communication 1%

2.3 The 16 lots will all be awarded on a sole supplier basis per lot. One supplier can be awarded multiple lots, dependant on their capacity. Suppliers as a part of their tender submission have advised the Council of their capacity and awards are reflective of this.

2.4 The strategy shall be revisited for the remaining 13 lots that have not been awarded.

2.5 The evaluation of award criteria and the scoring of the suppliers who have been recommended for award within each respective lot are shown in the table below:-

Lot Name of Park and Supplier Total Evaluation No Type of Outlet Score Botanic Gardens Hot and Cold Food Beverage and Ice Cream and Confectionery Supreme Fast 93.10% 1 Outlet Foods Ltd Glasgow Green at South of Templeton St Ice Cream and Confectionery 96.60% 2 Outlet Lets Eat @ QF Ltd Glasgow Green at McLennan’s Arch Ice Cream and Confectionery 3 Outlet Mr Cool Limited 95.70% Hogganfield Park (not the golf course car park) Hot and Cold Food 4 Beverage Outlet Moretti's 98.40% Hogganfield Park (not the golf course car park) Ice Cream and Confectionery 5 Outlet Mr Cool Limited 95.70% Kelvingrove Park Ice Cream and Confectionery 6 Outlet Mr Cool Limited 94.90% Kelvingrove Park at entrance to Museum and Art Gallery Hot and Cold Food 7 Beverage Moretti's 98.40% Hot and Cold Food Beverage and Ice Cream and Confectionery 8 Outlet Lets Eat @ QF Ltd 96.40%

Queen’s Park The Dairy Ice Ice Cream and Cream Company Confectionery (The Firm of R and 9 Outlet J Codona) 91.10% Victoria Park Hot and Cold Food D M Lite Bite Mobile 10 Beverage Outlet Caterers Ltd 93.20% Victoria Park Ice Cream and Confectionery 11 Outlet Lets Eat @ QF Ltd 92.90% Alexandra Park Ice Cream and Confectionery 12 Outlet Zahra Ices 86.00% at Mosspark Boulevard Hot and Cold Food Beverage and Ice The Dairy Ice Cream and Cream Company 13 Confectionery (The Firm of R and Outlet J Codona) 92.20% Cathkin Braes Car Park Hot and Cold Food Cheeky Chilli's 14 Beverage Outlet Hunger Buster 96.00% Maxwell Park Ice Cream and Confectionery 21 Outlet Zahra Ices 86.00% Tollcross Park The Dairy Ice Ice Cream and Cream Company Confectionery (The Firm of R and 29 Outlet J Codona) 89.40%

A summary of the unsuccessful tenderer evaluation results can be found at Appendix A.

2.6 This procurement exercise has achieved annual income of £201,378.00 which is an increase of income of £93,853.26 per annum from the current contract.

2.7 Land and Environmental Services shall monitor and manage the performance of the contract.

3. Policy and resource implications

Resource Implications:

Financial: Income Based Contract

Legal: Director of Governance and Solicitor to the Council will be required to conclude the contract.

Personnel: Not applicable

Procurement: OJEU Tender carried out as noted in section 1.4

Council Strategic Plan: Making best use of our resources Specify which theme(s) and outcome(s) the proposal supports Equality Impacts:

EQIA carried out: No EQIA carried out as the report does not relate to a new service, policy, strategy plan or significant change to a/review of a service, policy strategy or plan.

Outcome: Not applicable.

Sustainability Impacts:

Environmental: The proposed operators will require to mitigate environmental/social impacts such as waste/noise/pollution related to this contract.

Social: Increase Local usage of green space within Parks in Glasgow

Attract visitors to Parks in Glasgow

Economic: This Service provision will contribute to sustaining and increasing jobs at all Parks for the duration of this contract

4. Recommendation

The Executive Committee is requested to approve the Award of a Contract for the Provision of Catering Outlets In Glasgow Parks to the suppliers listed below:

Supreme Fast Foods Ltd Lets Eat @ QF Ltd Mr Cool Limited Moretti’s The Dairy Ice Cream Company (The Firm of R and J Codona) D M Lite Bite Mobile Caterers Ltd Zahra Ices Cheeky Chilli’s Hunger Buster

Appendix A

Total Evaluation Lot Name of Park Supplier Score Ranking

Lets Eat @ QF Ltd 83.50% 2 JT Quality Ices 76.00% 3 The Dairy Ice Cream Lot 1 Botanic Gardens Company(The Firm of R and J Codona) 70.90% 4 A&M Event Catering Scotland Ltd 68.70% 5 Glasgow Green Mr Cool 93.10% 2 at South of Templeton St A&M Event Catering Scotland Lot 2 Ltd 76.40% 3 Moretti’s 70.80% 4 King Softy 57.20% 5 Zahra Ices 36.80% 6 Glasgow Green Lets Eat @ QF Lot 3 at McLennan’s Ltd 90.90% 2 Arch) Moretti’s 73.10% 3 Moretti’s 89.30% 2 Hogganfield Park Lets Eat @ QF Lot 5 (not the golf Ltd 86.00% 3 course car park) King Softy 53.70% 4

Moretti’s 78.00% 2 Lot 6 Kelvingrove Park JT Quality Ices 75.10% 3 King Softy 62.30% 4 Zahra Ices 35.80% 5 Lets Eat @ QF Ltd 85.80% 2 Supreme Fast Kelvingrove Park Foods Ltd 71.40% 3 at entrance to The Dairy Ice Lot 7 Museum and Art Cream Gallery Company(The

Firm of R and J Codona) 69.00% 4 Total Evaluation Lot Name of Park Supplier Score Ranking

The Dairy Ice Cream Pollok Country Company(The Lot 8 Park Firm of R and J Codona) 66.40% 2 A&M Event Catering Scotland Ltd 76.70% 2 Lot 9 Queen’s Park Moretti’s 61.30% 3 King Softy 52.30% 4 Zahra Ices 39.30% 5 D M Lite Bite Mobile Caterers Victoria Park Ltd 90.70% 2 Ice Cream and Lot 11 King Softy 63.20% 3 Confectionery Mr Cool Limited 60.80% 4 Outlet Moretti’s 54.40% 5 Zahra Ices 36.50% 6 Bellahouston Lot 13 Park at Mosspark Boulevard Mr Cool Limited 44.80% 2 Moretti’s 68.90% 2 Lot 29 Tollcross Park Zahra Ices 26.20% 3