Item 4 Glasgow City Council 12th May 2016 Executive Committee Report by Director of Governance and Solicitor to the Council Contact: Carole Forrest Ext 70467 The Provision of Catering Outlets In Glasgow Parks Tender Reference :- GCC003781CPU Purpose of Report: To submit details of the tenders received for the Provision of Catering Outlets In Glasgow Parks and recommend acceptance of the most economically advantageous tenders as detailed in this report. Recommendation: The Executive Committee is requested to approve the Award of a Contract for the Provision of Catering Outlets In Glasgow Parks to the suppliers listed below: Supreme Fast Foods Ltd Lets Eat @ QF Ltd Mr Cool Limited Moretti’s The Dairy Ice Cream Company(The Firm of R and J Codona) D M Lite Bite Mobile Caterers Ltd Zahra Ices Cheeky Chilli’s Hunger Buster Ward No(s): Citywide: x Local member(s) advised: No consulted: No 1. Background and Tender 1.1 Glasgow City Council’s annual income from Catering Outlets In Glasgow Parks for 2015 was approximately £107,524.74. 1.2 A Commodity Team consisting of stakeholders from Land and Environmental Services and Corporate Procurement Unit was formed to develop the tender strategy and deliver a new Contract. 1.3 As part of the strategy developed, the Commodity Team noted the following types of outlets:- 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Combined Hot/Cold Food Beverage and Ice Cream and Confectionary Based on the current contract, the commodity team identified the type of outlet required for Lots 1 to 11, which were all classified as high footfall parks. Suppliers were to to submit offers in accordance with this classification. Lots 12 to 29 were classified as lower footfall parks therefore the bidders were given the opportunity to select one of the three types of outlets of their choice. The Contract was split into 29 distinct lots. These lots were:- Lot Name of Park Type of Outlet No 1 Botanic Gardens Hot and Cold Food Beverage and Ice Cream and Confectionery 2 Glasgow Green at South of Ice Cream and Confectionery Templeton St 3 Glasgow Green at Ice Cream and Confectionery McLennan’s Arch 4 Hogganfield Park (not the Hot and Cold Food Beverage golf course car park) 5 Hogganfield Park (not the Ice Cream and Confectionery golf course car park) 6 Kelvingrove Park Ice Cream and Confectionery 7 Kelvingrove Park at Hot and Cold Food Beverage entrance to Museum and Art Gallery Lot Name of Park Type of Outlet No 8 Pollok Country Park Hot and Cold Food Beverage and Ice Cream and Confectionery 9 Queen’s Park Ice Cream and Confectionery 10 Victoria Park Hot and Cold Food Beverage 11 Victoria Park Ice Cream and Confectionery 12 Alexandra Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 13 Bellahouston Park at 1) Hot and Cold Food Beverage Mosspark Boulevard 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 14 Cathkin Braes Car Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 15 Cross Park, Crow 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 16 Elder Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 17 King’s Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 18 Knightswood Park (not the 1) Hot and Cold Food Beverage golf course car park) 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery Lot Name of Park Type of Outlet No 19 Linn Park (not the golf 1) Hot and Cold Food Beverage course car park) 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 20 Maryhill Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 21 Maxwell Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 22 Mount Vernon Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 23 Newland Park 1)Hot and Cold Food Beverage 2)Ice Cream and Confectionery 3)Hot and Cold Food Beverage and Ice Cream and Confectionery 24 Penilee Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 25 Richmond Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 26 Rosshall Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 27 Ruchill Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery Lot Name of Park Type of Outlet No 28 Springburn Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 29 Tollcross Park 1) Hot and Cold Food Beverage 2) Ice Cream and Confectionery 3) Hot and Cold Food Beverage and Ice Cream and Confectionery 1.4 It was agreed that an open tender process would be the most appropriate method to deliver this Contract. The opportunity was advertised via the Official Journal of the European Union and Public Contracts Scotland. The period of the Contract is five years commencing on 1st July 2016 with a possible extension of up to 12 months. 1.5 The Contract will be utilised by Land and Environmental Services. 2. Evaluation 2.1 28 suppliers expressed an interest in this tender. Of the 28, 12 submitted responses of which 11 were fully evaluated. One offer failed to pass the qualification stage as they failed the Health and Safety requirements. Offers were submitted for 16 Lots which included all of the core lots for the high footfall parks. The lots that received no bids were for the non- core Lots for the low footfall parks 2.2 The award evaluation was based on the following criteria:- Price Quality Quality Sub Criteria 65% 35% Fair Work Practices (including the Glasgow Living wage) 5% Outlet/Equipment 10% Financial Management 5% Innovation 4% Menu(s) 4% General 3% Service & Customer Care 2% Staffing 1% Communication 1% 2.3 The 16 lots will all be awarded on a sole supplier basis per lot. One supplier can be awarded multiple lots, dependant on their capacity. Suppliers as a part of their tender submission have advised the Council of their capacity and awards are reflective of this. 2.4 The strategy shall be revisited for the remaining 13 lots that have not been awarded. 2.5 The evaluation of award criteria and the scoring of the suppliers who have been recommended for award within each respective lot are shown in the table below:- Lot Name of Park and Supplier Total Evaluation No Type of Outlet Score Botanic Gardens Hot and Cold Food Beverage and Ice Cream and Confectionery Supreme Fast 93.10% 1 Outlet Foods Ltd Glasgow Green at South of Templeton St Ice Cream and Confectionery 96.60% 2 Outlet Lets Eat @ QF Ltd Glasgow Green at McLennan’s Arch Ice Cream and Confectionery 3 Outlet Mr Cool Limited 95.70% Hogganfield Park (not the golf course car park) Hot and Cold Food 4 Beverage Outlet Moretti's 98.40% Hogganfield Park (not the golf course car park) Ice Cream and Confectionery 5 Outlet Mr Cool Limited 95.70% Kelvingrove Park Ice Cream and Confectionery 6 Outlet Mr Cool Limited 94.90% Kelvingrove Park at entrance to Museum and Art Gallery Hot and Cold Food 7 Beverage Moretti's 98.40% Pollok Country Park Hot and Cold Food Beverage and Ice Cream and Confectionery 8 Outlet Lets Eat @ QF Ltd 96.40% Queen’s Park The Dairy Ice Ice Cream and Cream Company Confectionery (The Firm of R and 9 Outlet J Codona) 91.10% Victoria Park Hot and Cold Food D M Lite Bite Mobile 10 Beverage Outlet Caterers Ltd 93.20% Victoria Park Ice Cream and Confectionery 11 Outlet Lets Eat @ QF Ltd 92.90% Alexandra Park Ice Cream and Confectionery 12 Outlet Zahra Ices 86.00% Bellahouston Park at Mosspark Boulevard Hot and Cold Food Beverage and Ice The Dairy Ice Cream and Cream Company 13 Confectionery (The Firm of R and Outlet J Codona) 92.20% Cathkin Braes Car Park Hot and Cold Food Cheeky Chilli's 14 Beverage Outlet Hunger Buster 96.00% Maxwell Park Ice Cream and Confectionery 21 Outlet Zahra Ices 86.00% Tollcross Park The Dairy Ice Ice Cream and Cream Company Confectionery (The Firm of R and 29 Outlet J Codona) 89.40% A summary of the unsuccessful tenderer evaluation results can be found at Appendix A. 2.6 This procurement exercise has achieved annual income of £201,378.00 which is an increase of income of £93,853.26 per annum from the current contract. 2.7 Land and Environmental Services shall monitor and manage the performance of the contract. 3. Policy and resource implications Resource Implications: Financial: Income Based Contract Legal: Director of Governance and Solicitor to the Council will be required to conclude the contract.