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AGENDA METROPOLITAN BOARD of PUBLIC EDUCATION 2601 Bransford Avenue, Nashville, TN 37204 Regular Meeting – March 26, 2019 – 5:00 P.M

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AGENDA METROPOLITAN BOARD of PUBLIC EDUCATION 2601 Bransford Avenue, Nashville, TN 37204 Regular Meeting – March 26, 2019 – 5:00 P.M AGENDA METROPOLITAN BOARD OF PUBLIC EDUCATION 2601 Bransford Avenue, Nashville, TN 37204 Regular Meeting – March 26, 2019 – 5:00 p.m. Sharon Dixon Gentry, EdD, Chair I. CONVENE and ACTION A. Call to Order B. Pledge of Allegiance C. Quorum Validation D. Adoption of the Agenda II. GOVERNANCE ISSUES- OUR ORGANIZATION A. Actions 1. Consent a. Recommended Approval of Change Order #8 for Martin Luther King, Jr. Magnet School Additions and Renovations – American Constructors, Inc. b. Recommended Approval of Supplement #3 for Martin Luther King, Jr. Magnet High School Additions and Renovations Phase II – Bauer Askew Architecture PLLC c. Recommended Approval of Request #1 for Large Scope Projects at Various Schools (Hume- Fogg Magnet High School Skylight Replacement) – Southland Constructors, Inc. d. Recommended Award of Contract for HVAC Renovations for Taylor Stratton Elementary School – Demand Mechanical e. Awarding of Purchases and Contracts 1. Apple Inc. 2. Bernhard MCC 3. Catapult Learning, LLC 4. Edgenuity, Inc. 5. Jigsaw Learning LLC dba TeachTown 6. Learn IT Systems, LLC 7. Lee Company 8. Lipscomb University 9. Michael & Susan Dell Foundation (MSDF) 10. National Institute for Excellence in Teaching 11. Personal Computer Systems Inc. 12. Public Consulting Group (PCG), Inc. 13. Snider Fleet Solutions 14. Specially Designed Education Services 15. STARS Nashville (Students Taking A Right Stand) 16. Teach for America, Inc. 17. Vanderbilt University Metropolitan Board of Public Education Agenda March 26, 2019 III. UNFINISHED BUSINESS – OUR ORGANIZATION A. IV. PENDING TOPICS A. Full Board B. Committee a. Rising Cost of Transportation – Budget Committee b. Director Evaluation Committee – Finalize Evaluation V. ANNOUNCEMENTS WRITTEN INFORMATION TO THE BOARD VI. A. New Hire Report B. Sales Tax Collections as of March 20, 2019 VII. ADJOURNMENT GOVERNANCE ISSUES A. ACTIONS 1. CONSENT a. RECOMMENDED APPROVAL OF CHANGE ORDER #8 FOR MARTIN LUTHER KING, JR MAGNET SCHOOL ADDITIONS AND RENOVATIONS – AMERICAN CONSTRUCTORS, INC We are requesting approval to make the following changes to this contract: Renovation of existing plumbing in PE Locker Rooms $49,650. It is recommended that this change order be approved. Legality approved by Metro Department of Law. FUNDING: 45119.80409119 DATE: March 26, 2019 b. RECOMMENDED APPROVAL OF SUPPLEMENT #3 FOR MARTIN LUTHER KING, JR MAGNET HIGH SCHOOL ADDITIONS AND RENOVATIONS PHASE II – BAUER ASKEW ARCHITECTURE PLLC We are requesting approval to make the following changes to this contract: Increase the contract amount due to increase in Fixed Limit of Construction Cost (FLCC). $131,049. It is recommended that this supplement be approved. Legality approved by Metro Department of Law. FUNDING: 45016.80405916 DATE: March 26, 2019 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT c. RECOMMENDED APPROVAL OF REQUEST #1 FOR LARGE SCOPE PROJECTS AT VARIOUS SCHOOLS (HUME-FOGG MAGNET HIGH SCHOOL SKYLIGHT REPLACEMENT) – SOUTHLAND CONSTRUCTORS, INC We are requesting approval to issue a purchase order for replacement of the Skylight in the West Atrium at Hume-Fogg Magnet High School in the amount of $102,394. It is recommended that this request be approved. Legality approved by Metro Department of Law. FUNDING: 45015.80404915 DATE: March 26, 2019 d. RECOMMENDED AWARD OF CONTRACT FOR HVAC RENOVATIONS FOR TAYLOR STRATTON ELMENTARY SCHOOL – DEMAND MECHANICAL Bid Date: March 13, 2019 Bid Time: 10:30 AM Engineer: OLG Engineering, Inc. Bidder: Base Bid: Field Installation: Total: 31 Console Direct Digital Controls HVAC Units Demand Mechanical $529,609. $9,424. $539,033. Brymak & Associates $635,175. $52,307. $687,482. Four Season, Inc. $858,000. $23,950. $881,950. S.M. Lawrence $664,737. $10,700. $675,437. The total amount of the contract is $539,033. It is recommended that this contract be approved. Legality approved by Metro Department of Law. FUNDING: 45119.80406119 DATE: March 26, 2019 GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING OF PURCHASES AND CONTRACTS (1) VENDOR: Apple Inc. SERVICE/GOODS (SOW): One-time purchase of one hundred and fifteen (115) 32 GB IPads, cases, and Apple Care. SOURCING METHOD: State of Tennessee Contract TERM Immediate Purchase FOR WHOM: Students at Glencliff STEAM Magnet Elementary School COMPENSATION: Total compensation under this purchase will not exceed $50,014.15 OVERSIGHT: Technology & Information Services EVALUATION: Quality of products and timeliness of delivery. MBPE CONTRACT NUMBER: State of Tennessee Contract #34905 SOURCE OF FUNDS: Magnet School Assistance Program (MSAP) Grant GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING OF PURCHASES AND CONTRACTS (2) VENDOR: Bernhard MCC SERVICE/GOODS (SOW): Provision of cooling tower preventive maintenance, heat exchanger cleaning, cooling tower descaling, and other HVAC needs for Zones 2, 3, 4, and 5. SOURCING METHOD: RFP 19-16 TERM: March 27, 2019 through March 26, 2024 FOR WHOM: MNPS Schools in Zones 2, 3, 4, and 5 COMPENSATION: In accordance with Exhibit A – Cost Spreadsheet. Total compensation under this contract is not to exceed $500,000. OVERSIGHT: Facility Planning & Construction EVALUATION: Quality and timeliness of goods and services. MBPE CONTRACT NUMBER: 2-00770-01 SOURCE OF FUNDS: Operating Budget GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING OF PURCHASES AND CONTRACTS (3) VENDOR: Catapult Learning, LLC SERVICE/GOODS (SOW): Amendment #2 adds $20,000 for tutoring services at Genesis Learning Centers during the 2018-2019 school year, adds $111,555 of Title I-D funds for tutoring services at Davidson County Juvenile Detention Center during the 2018-2019 school year, adds an additional $78,818.24 for Title I Equitable Services for the 2018- 2019 school year, sets the 2018-2019 administration/indirect rate at 3.81%, and adds $720,000 for Title I Equitable Services available for the 2019-2020 school year. Contract is for the purchase of Title I tutor-directed instructional services for eligible students in participating non-public schools, identified homeless students in non-Title I district schools, neglected/delinquent facilities and/or identified students in low-performing schools, and professional development for teachers in on-site facilities, off-site facilities, or virtual delivery applications. SOURCING METHOD: RFP 17-22 TERM: March 27, 2019 through August 22, 2022 FOR WHOM: Eligible students as described above COMPENSATION: Amendment #2 increasing the compensation by $930,373.24. Total compensation under this contract is not to exceed $2,861,573.81. OVERSIGHT: Federal Programs EVALUATION: Quality of services provided and feedback from district’s monitoring of the Contractor. MBPE CONTRACT NUMBER: 2-450537-07A2 SOURCE OF FUNDS: Federal Funds – Title I GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING OF PURCHASES AND CONTRACTS (4) VENDOR: Edgenuity, Inc. SERVICE/GOODS: Academic Credit Recovery SOURCING METHOD: RFP 19-7 TERM: May 14, 2019 through June 30, 2024 FOR WHOM: MNPS students in grades 9-12 in need of credit recovery and some middle school students enrolled in credit bearing 9-12 courses. COMPENSATION: $400 per annual concurrent (simultaneous) user x 400 users = $160,000 per year. On-Site Training: $2,200 per 6 hour day (up to 25 participants). Web Training: $500 each (approximately 2 hours (up to 15 participants). Total compensation under this contract is not to exceed $1,000,000. OVERSIGHT: Learning Technology & Library Services EVALUATION: System performance, ease of use, customer service, support and other deliverables as outlined in RFP and Contractors proposal. MBPE CONTRACT NUMBER: 2-574937-04 SOURCE OF FUNDS: Operating Budget GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING OF PURCHASES AND CONTRACTS (5) VENDOR: Jigsaw Learning LLC dba TeachTown SERVICE/GOODS (SOW): Contractor to provide TeachTown Basics and Transition to Adulthood special education modified curriculum including all associated subscriptions/licenses, materials, and/or professional development training to any requesting MNPS school. SOURCING METHOD: RFP 19-13 TERM: March 27, 2019 through March 26, 2024 FOR WHOM: All MNPS Schools COMPENSATION: Contractor shall be paid in accordance with Attachment C – Pricing. Total compensation under this contract is not to exceed $200,000. OVERSIGHT: Exceptional Education EVALUATION: Quality of the products and trainings provided. Effectiveness of the products and trainings in classroom application. MBPE CONTRACT NUMBER: 2-156321-03 SOURCE OF FUNDS: Various GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING OF PURCHASES AND CONTRACTS (6) VENDOR: Learn IT Systems, LLC SERVICE/GOODS (SOW): Amendment #1 to extend the contract term through August 22, 2022. Contract is for the purchase of Title I tutor-directed instructional services for eligible students in participating non-public schools, identified homeless students in non-Title I district schools, neglected/delinquent facilities and/or identified students in low-performing schools, and professional development for teachers in on-site facilities, off-site facilities, or virtual delivery applications. SOURCING METHOD: RFP 17-22 TERM: March 27, 2019 through August 22, 2022 FOR WHOM: Eligible students as described above COMPENSATION: Amendment #1 is not increasing the total compensation for the contract. OVERSIGHT: Federal Programs EVALUATION: Quality of services provided and feedback from district’s monitoring of the Contractor. MBPE CONTRACT NUMBER: 2-796931-00A1 SOURCE OF FUNDS: Federal Funds – Title I GOVERNANCE ISSUES A. ACTIONS 1. CONSENT e. AWARDING
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