PRIDE Guide Advertising Parade Registration Festival Vendor Registration Food Vendor Registration Sponsorship Opportunities

THE LARGEST PRIDE CELEBRATION IN UPSTATE NEW YORK!

Capital PRIDE Parade and Festival: Sunday, June 11, 2017

COMPLETE 2017 REGISTRATION PACKET PRIDE Guide Advertising Parade Registration Festival Vendor Registration Food Vendor Registration Sponsorship Opportunities

Capital PRIDE 2017 is produced by the Pride Center of the Capital Region Capital PRIDE Parade steps off at NOON ______Capital PRIDE Festival opens at nOON

Capital PRIDE 2016 Stats

Pride Week 2016

Capital Pride Week Attendance 35,000+ Total Capital Pride FESTIVAL Attendance 30,000+ Total Capital Pride PARADE Participation 60+ Businesses/organizations Capital Pride PARADE Attendance Total 5000+ spectators Total Capital Pride FESTIVAL Registrations 98 Businesses/Organizations Total Capital Pride Sponsor Participation 45 Businesses Total

Year-to-Year Comparison of Data

Year Vendor Registration Parade Registration Total Participant Attendance

2016 98 62 35,000

2015 97 55 32,000

2014 95 50 30,000

2013 84 55 20,000

2012 77 53 14,000

2011 75 50 13,000

2010 78 44 10,000

4 NOW IS THE TIME TO REGISTER TO BE A PART OF CAPITAL PRIDE 2017

Capital PRIDE features the area’s most vibrant Parade and one of it’s biggest Festivals!

Every year, tens of thousands come out to march, celebrate, dance, and be a part of something important and affirming.

This is an opportunity to show your support for the Capital Region’s LGBTQ community. There are several ways to participate: Sponsor the entire event Advertise in the PRIDE Guide Participate in the Capital PRIDE Parade Be a vendor at the Capital PRIDE Festival

Please carefully review all of the information included in this packet, it will answer most questions you may have. All vendors and parade participants are required to read, sign, and return the policies and procedures on the back of the registration forms. An additional copy is provided on the back of the each section’s information sheet, please keep these pages on hand and read them carefully before the celebration.

IMPORTANT DEADLINES:

PRIDE GUIDE ADS MUST BE RECEIVED BY FRIDAY, MARCH 31, 2017 REGISTRATIONS MUST BE RECEIVED BY WEDNESDAY, MAY 31, 2017

NOTE: Anyone found in violation of the rules described in this packet, any city, county, state or federal law, or the Pride Center’s vision or mission, will be asked to leave immediately. We encourage all exhibitors to participate in a manner that reflects the diversity of our community. This includes appropriateness for all age, ethnic, economic and racial groups as well as all individuals’ personal gender and sexual identity and expression. Good taste and good fun for everyone are the order of the day. 2017 PRIDE Guide

Show your support for the Pride Center and the Lesbian, Gay, Bisexual, Transgender, Queer and Ally community in the Capital Region and surrounding areas, while advertising your business, service or organization to over 6,000 readers in print and online. Benefits and Reach: Thousands of readers keep the PRIDE Guide as a souvenir of Capital PRIDE and re-read it throughout PRIDE Week and the entire year. Attendees take special note and remember ads with messages of support, celebration, unity, etc. By associating your message with Capital PRIDE you directly link with the core identities of this important demographic. The PRIDE Guide is a conversation piece- attendees notice and share with their friends ads that pique their interest because they are associated with PRIDE. PRIDE Guides are kept as commemorative souvenirs - your ad will be seen and message remembered beyond the celebration. The PRIDE Guide is printed and distributed to hundreds of local businesses and published online. The PRIDE Guide online receives tens of thousands of impressions year round and provides for fully functional direct links and other interactive reader engagement.

Page Size Dimensions Price Full Page (vertical only) 7” wide x 10” tall $650 Half Page (horizontal only) 7” wide x 5” tall $400 Quarter Page (vertical only) 3.5” wide x 5” tall $200 Eighth Page (horizontal only) 3.5” wide x 2.5” tall $125 *Color Charge CMYK color values only $50 additional per ad ALL PRIDE GUIDE ADS AND CONTRACTS ARE DUE BY FRIDAY, MARCH 31! Production Requirements: All ads should be submitted as an electronic file. PDF or JPEG formats only. All files must be PC compatible. Make sure that all fonts are embedded in PDF files. Image resolution must be 300 dpi. All ads must be submitted in CMYK format and use 100% black – this includes all components and/or layers within the ad. Design fees for ads that are not print ready will be set at $50/hour. For more information contact please email [email protected] All ads should be emailed to [email protected] (Include “2017 PRIDE Guide Ad” in the subject line) CAPITAL PRIDE PRIDE Guide Advertising Published early May, 2017

Advertising Contract PRINT DEADLINE: MARCH 31, 2017 FILL OUT THIS FORM COMPLETELY

ALL PRIDE GUIDE ADS and CONTRACTS ARE DUE BY MARCH 31, 2017 Business/Organization/Group Name: Contact Name (First, Last):

Address: City: State: Zip:

Phone: (work) (home) (cell)

Email Address:

Send payment, registration and otal Amount Due: signed policy & procedures form to: Check Credit Card Pride Center of the Capital Region Credit Card #: 332 Hudson Ave., Albany, NY 12210 ATTN: Capital PRIDE. Exp Date: CV #: Email your ad to [email protected] (include “2017 PRIDE Guide Ad” in the subject line) CAPITAL PRIDE PARADE SUNDAY June 11, 2017 **10AM Check-In** Parade Steps Off at Noon

Keep a copy of this sheet it will answer most questions you may have as the parade approaches. *REGISTRATIONS MUST BE RECEIVED BY WEDNESDAY, MAY 31, 2017 **NO ENTRIES WILL BE ALLOWED ON THE DAY OF THE PARADE!

• The Capital PRIDE Parade will be held on Sunday June 11, 2107 (there is no rain date and there will be no refunds) • A completed registration form and payment must be received by May 31st for each entry. • Parade Check in starts at 10:00 AM • Parade Check in ends at 11:00 AM • Check in location and procedures will be sent with your confirmation letter. • The parade line-up is determined in advance. • Your registration number and location will be given to you when you check in. • All parade entrants must march in their assigned spot and are not to “buddy up” with groups assigned elsewhere in the line-up. • All parade entrants are expected to follow all instructions given by the Parade Marshals, Parade Chairperson, and Pride Center Staff. • For ideas on how to make your parade entry extra fabulous visit: www.pinterest.com/capital- PRIDE518 ***Capital PRIDE Parade REGISTRATION FEES*** Float (each): $300 Vehicle Entry (each): $225 Motorcycles (each): $50 Walking Entry (group)): $100 Non-Profit Organizations (must show proof of non- profit status): $25 Registration Checklist: 1. Include check, money order, or credit card. Make check or money order payable to the "Pride Center of the Capital Region". A $25 service fee will be charged for all returned checks. 2. Fill out the registration form COMPLETELY. 3. Sign and return the policies and procedures. 4. Submit a thorough description of your parade entry, including details about any music you will be playing, and theme you may be planning, as best you know it. **The Capital PRIDE 2017 Parade Registration Form is at the back of this packet. Capital PRIDE 2017 is produced by the Pride Center of the Capital Region CAPITAL PRIDE PARADE Sunday, June 11, 2017 Parade Steps Off at Noon

FILL OUT THIS FORM COMPLETELY REGISTRATION FORM REGISTRATION DEADLINE: MAY 31, 2017 Registrations with any missing information will not be considered complete and may prevent placement in the parade line-up Indicate your entry type* *Non-profit organizations must also indicate entry type, but will be charged a flat rate.

Float -Float size (LxWxH): Vehicle Motorcycle Walking Will you be playing music? yes no -If yes, please describe your sound system: (check one regardless of entry type) Entry information: **Please describe your entry, including theme, costumes, giveaways, colors, etc. in as much detail as possible:

Business/Organization/Group Name: Contact Name (First, Last): Address: City: State: Zip: Phone: (work) (home) (cell)

Email Address: Entrant information: Entrant DAY OF Contact Name (First, Last): DAY OF Phone: (Cell) Non-Profit $25 (flat fee) Float $300 ea. | Vehicle $225 ea. | Motorcycle $50 ea. | Walking Group $100 ea. A SIGNED COPY OF POLICIES & PROCEDURES* AND ALL FEES ARE DUE WITH YOUR REGISTRATION Send payment, registration and otal Amount Due: signed policy &procedures form to: Check / Money Order Credit Card Pride Center of the Capital Region Credit Card #: 332 Hudson Ave., Albany, NY 12210

Payment information: Payment ATTN Capital PRIDE. *Read, Sign and Date reverse Exp Date: CV #: Capital Pride Parade 2017 Policies and Procedures

The Pride Center of the Capital Region/City of Albany reserves the right to change the location, dates, hours, or to terminate entirely the operation of the scheduled event, at any time and without prior notice. The Pride Center will make every reasonable attempt to provide advance notice to vendors of any changes or cancellations. General rules for Parade participants: a. No smoking on floats or parade vehicles. b. Riding on top of or outside of vehicles without safety belts or rails is prohibited; no personnel shall be wired or tied on. Rails must be at least '42 in height around trailers if there is no form of safety belt available. c. Fire or open flame on any entrant is prohibited. d. All drivers of floats or vehicles shall possess a valid driver's license. e. Exhaust system shall extend beyond any and all decorations so that drivers or riders are not exposed to carbon monoxide. f. Compressed gases (such as helium) shall be properly secured and safeguarded. g. Drivers shall have 180 degree forward vision. h. Please, no throwing candy from floats. We do, however, encourage walking along the sides of floats and giving out candy and toys! THIS RULE WILL BE STRICTLY ENFORCED! i. Alcoholic beverages are forbidden on any float or vehicle or on the person of any participant. Entries will be taken out of the lineup during the parade if there is obvious disregard for this rule, and invitation may be withheld in the following year. NO OPENED BEVERAGE CONTAINERS OF ANY KIND WILL BE ALLOWED ON THE PARADE ROUTE. j. Gasoline may not be carried on any vehicle participating in the parade. k. No discharging of firearms, similar types of noise makers, or fireworks allowed. l. Distance between parade units is to be maintained at 30 feet. All units are required to close the gap between units when requested to do so by a parade official. All entrants must be mindful of the distance between themselves and the entries in front or behind them, and maintain proper distance accordingly. It is recommended that an individual other than the driver of all motorized entries be available to warn the driver if it becomes necessary to stop for individuals darting out onto the parade route between entries. m. Participants riding any type of motorcycle, 4 wheeler or bike are required to wear the proper helmets once they leave the parade route. They are not required along our route, unless otherwise required by law, but are required once participants have completed the parade. n. Participants are required to have appropriate insurance coverage to cover any foreseeable form of loss, damage or other injury associated with participation in the event.

Pride Center of the Capital Region/Capital PRIDE/City of Albany and the parade Committee reserve the right to bar from the parade at any time any entrant not conforming to the rules and regulations, or refusing to follow the instructions of the police or parade officials. Pride Center of the Capital Region/Capital PRIDE/City of Albany may, for publicity purposes use any photographs or information received or obtained in connection with the Capital PRIDE Parade. CAPITAL PRIDE FESTIVAL VENDOR SUNDAY, JUNE 11, 2017 **10AM Check-In** Festival Noon-5pm Keep a copy of this sheet, it will answer most questions you may have as the festival approaches. *REGISTRATIONS MUST BE RECEIVED BY FRIDAY, MAY 31, 2017! **NO ENTRIES WILL BE ALLOWED ON THE DAY OF THE FESTIVAL • The Capital PRIDE Festival will be held on Sunday, June 11th, there is no rain date and there will be no refunds. • Vendor Check-in is at 10:00 AM. • The exhibitor locations will be determined in advance • Premium locations reserved for Sponsors. (To see more benefits and find out how to become a sponsor, visit www.capitalpridecenter.org/capital-pride/sponsorship ) • Your exhibitor location will be given to you when you check in. • All vehicles MUST be removed from the festival grounds by 11:00 AM. • Complete load in instructions will be provided in your confirmation. • There will be no parking on the festival grounds or park paths unless a vehicle is part of your exhibit and is noted on your registration form. • All exhibitors must supply their own set-up. • If preferred, a vendor booth under a Pride Center tent, including 1 table and 2 chairs, is available for an additional fee, on a first-come, first-served basis. • All vendors must supply their own power. No electricity will be provided. All generators must be insulated and quiet running. • Vendors may not have music or sound systems at their booths. • Vendors may not sell any food or beverages without Pride Center approval and proper permits. • All exhibitors must clean up and dispose of their own trash in appropriate containers. • Vendors must have their booth cleared and off the festival grounds by 6:00 PM. • There is NO exclusivity of vendors guaranteed at Capital PRIDE. • All table spaces under Pride Center tents will be approximately 6’ by 6’, others will be approximately 10x10 ***VENDOR REGISTRATION FEES*** Per Vendor Space (approx. 10’x10’ on grounds, vendor provides all tables, chairs, tents, etc) Business: $400 / Non-profit Organization: $75 Rental of a table under a Pride Center Tent: ADDITIONAL $50 (approx. 6’x6’, 1 table and 2 chairs provided) ALL fees (registration and rental) are due with your registration form) Registration Checklist: 1. Include check, money order, or credit card. Make check or money order payable to the "Pride Center of the Capital Region". A $25 service fee will be charged for all returned checks. 2. Fill out the registration form COMPLETELY. 3. Sign and return the policies and procedures. 4. Submit a thorough description of your booth set up, mercahndise for sale, information that you will present and means of presentation, giveaway items, and all other details of your exhibit. **The Capital PRIDE 2017 Vendor Registration Form is at the back of this packet. Capital PRIDE 2017 is produced by the Pride Center of the Capital Region CAPITAL PRIDE FESTIVAL VENDOR Sunday, June 11, 2017 Noon - 5pm Washington Park, Albany REGISTRATION FORM REGISTRATION DEADLINE: MAY 31, 2017 FILL OUT THIS FORM COMPLETELY Registrations with any missing information will not be considered final and may prevent assignment of a vendor location (PLEASE PRINT) I will provide my own set up I will rent a table under Pride tent (*additional $50) (10’ x 10’ space) (6’ x 6’ space includes a 6’ table and 2 chairs) (Pricing is per vendor space) Number of Spaces Needed:

**Description of vendor/exhibit space (including all merchandise for sale, giveaways as well as any signage display items, exhibit and tent dimensions): Entry information:

**If your space will require special services please describe them here (note, we can not guarantee any services):

Business/Organization/Group Name: Contact Name (First, Last): Address: City: State: Zip: Phone: (work) (home) (cell)

Email Address: Entrant information: Entrant DAY OF Contact Name (First, Last): DAY OF Phone: (Cell) Business $400 ea. | Non-Profit $75 ea. | *Table Rental (under Pride Tent) add $50 A SIGNED COPY OF POLICIES & PROCEDURES AND ALL FEES ARE DUE WITH YOUR REGISTRATION FORM Send payment, registration and otal Amount Due: signed policy &procedures form to: Check / Money Order Credit Card Pride Center of the Capital Region Credit Card #: 332 Hudson Ave., Albany, NY 12210 ATTN Capital PRIDE. Payment information: Payment Exp Date: CV #: *Read, Sign and Date reverse Capital Pride 2017 Policies and Procedures

2. The Pride Center of the Capital Region/Capital PRIDE/City of Albany reserves the right to change the location, dates, hours, or to terminate entirely the operation of the scheduled event, at any time and without prior notice to the vendor. Pride Center of the Capital Region/Capital PRIDE/City of Albany will make reasonable efforts to provide advance notice to vendors of any changes or cancellations. Only if the scheduled event is terminated entirely, will a refund be provided. There will be no refunds due to vendor cancellations.

3. Items and products:

a. An Exhibitor Application must be completed, including a full list of all items or products to be sold, distributed free or sampled; these must be approved by Pride Center of the Capital Region/Capital PRIDE prior to the start of the festival.

4. General Rules for Exhibitors:

a. Exhibitors must provide their own water, electric, tables and chairs. b. Exhibitors must make their own arrangements for transport of their products, equipment, etc. to and from their exhibit spaces; festival personnel are not available to assist, and the festival cannot provide storage space for product, equipment, literature, etc. for exhibitors. c. Exhibitors must take full responsibility for set-up and other display materials; Pride Center of the Capital Region /Capital PRIDE will establish set- up and takedown times. d. Exhibitors must have personnel present and in their booths at all times during the official operating hours of the festival: 12:00pm to 5:00pm. e. Exhibitors may not open or close earlier or later than the official operating hours, without express permission of Pride Center of the Capital Region /Capital PRIDE. f. Exhibitors must keep all displays, merchandise, etc. within the confines of the tent or space itself. g. Exhibitors must keep boxes and cartons out of sight. h. Exhibitors must maintain a neat and clean area, and also provide refuse bags to condense and secure all waste produced by the booth. All waste produced by an Exhibitor must be taken off premises for disposal by the Exhibitor. i. Exhibitors may not hawk, peddle, sell, or advertise outside their assigned area. j. Exhibitors may not distribute literature or other items to passers-by while standing outside of their assigned area. k. Exhibitors may not have music or conduct activities that may be disruptive to neighboring exhibitors, passers- by, or Capital PRIDE personnel; Pride Center of the Capital Region/Capital PRIDE reserves the right to make such determinations and any Exhibitor who fails to immediately halt any such activity upon request will be asked to pack up and leave immediately. l. Exhibitors must return the areas to their pre-festival condition (if repair and cleaning costs are incurred and the Pride Center of the Capital Region/Capital PRIDE/City of Albany determines Exhibitor is responsible, the Exhibitor will be billed for the cost of the repair and/or cleaning.) Also the Exhibitor must comply with the September 1, 1992 New York State Source Separation Law when vending in the City of Albany (separate all waste for proper recycling and disposal). m. Exhibitors must comply with the festival’s parking regulations as set forth in the registration packet. n. No vehicles (cars, trucks, trailers, etc.) of any type may be driven on sidewalks, park paths or green spaces or parked on or near exhibitor’s assigned location, unless previously approved as a part of exhibitor’s display between 11:30am and 5:15pm. o. Pride Center of the Capital Region/Capital PRIDE/City of Albany may, for publicity purposes, use any photographs, videos or information received or obtained regarding the Exhibitors without further permission from such Exhibitors. p. Exhibitors must operate their business in a professional manner. At the discretion of the Pride Center of the Capital Region/Capital PRIDE, any Exhibitors, or any agent, or employee of the Exhibitors, who do not conduct themselves in a professional manner and according to the policies contained herein, may be removed from the festival. q. Festival coordinators reserve the right to remove any objectionable merchandise from any booth. NO merchandise shall be displayed or sold with the name “Capital PRIDE” in any form. r. Exhibitors that are using an electric generator or any other motor must soundproof that device to the satisfaction of the Pride Center of the Capital Region/Capital PRIDE/City of Albany. (THIS WILL BE STRICTLY ENFORCED. Pride Center of the Capital Region/Capital PRIDE/City of Albany SUGGESTS ANYONE USING A GENERATOR TO EITHER HAVE A BACKUP (on site) THAT RUNS MORE QUIETLY OR TO HAVE THEIR CURRENT ONE SERVICED. Pride Center of the Capital Region/Capital PRIDE/City of Albany has the right to make anyone not conforming to this rule or any other policies or procedures shut down for the remainder of the festival.)

5. Permits/Certificates:

a. Exhibitors are solely responsible for collecting and paying all New York State sales taxes and shall properly display their New York State Sales Tax Certificate. b. Exhibitors are responsible for obtaining and displaying festival permits, as required, and operating within any local, state, or federal guidelines, ordinances or laws. 6. Exhibitor is solely liable for equipment (installation, operation, and tear down), and any other personal property at the festival. Exhibitor represents Exhibitor has insurance coverage for said items to cover loss due to vandalism, theft, or any other casualty. Security is provided at specific designated times; however, any losses due to fire, theft, damage, or injury is the sole responsibility of the Exhibitor. It is specificallyh agreed t at Pride Center of the Capital Region/Capital PRIDE/City of Albany and their employees and agents shall be held harmless by the Exhibitor for any claim of theft, vandalism, casualty, or loss regardless of the cause of same.

I understand and agree to abide by the above policies and procedures. Upon acceptance of my application, this form will be binding and will represent the terms of the permit agreement:

Authorized Signature

Exhibitor Name (please print) Date Capital Pride 2015 Policies and Procedures

1. Only one business or organization may operate in each exhibit space, sharing of booth/tent space with other businesses or organizations is prohibited. Booth/tent space may not be reassigned or sublet. Exhibitors may not distribute, display, or sell products, literature, or other items CAPITAL PRIDE FESTIVAL from any business or organization other than the one specifically contracted with the Pride Center of the Capital Region/Capital PRIDE/City of Albany to rent the booth/tent space. FOOD VENDOR 2. The Pride Center of the Capital Region/Capital PRIDE/City of Albany reserves the right to change the location, dates, hours, or to terminate entirely the operation of the scheduled event, at any time and without prior notice to the vendor. Pride Center of the Capital Region/Capital PRIDE/City of Albany will make reasonable efforts to provide advance notice to vendors of any changes or cancellations. Only if the scheduled event is terminated entirely, will a refund be provided. There will be no refunds due to vendor cancellations. SUNDAY, JUNE 11, 2017 AM 3. Items and products: **9 Check-In** a. An Exhibitor Application must be completed, including a full list of all items or products to be sold, distributed free or sampled; these must be approved by Pride Center of the Capital Region/Capital PRIDE prior to the start of the festival. Festival Noon-5pm

4. General Rules for Exhibitors: a. Exhibitors must provide their own water, electric, tables and chairs. Keep a copy of this sheet, it will answer most questions you may have as the festival approaches. b. Exhibitors must make their own arrangements for transport of their products, equipment, etc. to and from their exhibit spaces; festival personnel are not available to assist, and the festival cannot provide storage space for product, equipment, literature, etc. for exhibitors. *REGISTRATIONS MUST BE RECIEVED BY FRIDAY, MAY 31, 2017 c. Exhibitors must take full responsibility for set-up and other display materials; Pride Center of the Capital Region /Capital PRIDE NO ENTRIES WILL BE ALLOWED ON THE DAY OF THE FESTIVAL will establish set- up and takedown times. ** d. Exhibitors must have personnel present and in their booths at all times during the official operating hours of the festival: • The Capital PRIDE Festival will be held on Sunday, June 11th, there is no rain date and their will 12:00pm to 5:00pm. be no refunds. e. Exhibitors may not open or close earlier or later than the official operating hours, without express permission of AM Pride Center of the Capital Region /Capital PRIDE. • Food Vendor check in is at 9:00 . f. Exhibitors must keep all displays, merchandise, etc. within the confines of the tent or space itself. • Vendor locations will be determined in advance. Please register early for special requests (not all g. Exhibitors must keep boxes and cartons out of sight. requests may be honored). h. Exhibitors must maintain a neat and clean area, and also provide refuse bags to condense and secure all waste produced by the booth. All waste produced by an Exhibitor must be taken off premises for disposal by the Exhibitor. • Your location will be given at check in. AM i. Exhibitors may not hawk, peddle, sell, or advertise outside their assigned area. • Non-essential Vehicles MUST be removed from the festival grounds by 10:00 . j. Exhibitors may not distribute literature or other items to passers-by while standing outside of their assigned area. • No parking is permitted on the festival grounds or on any paths in Washington Park. k. Exhibitors may not have music or conduct activities that may be disruptive to neighboring exhibitors, passers- by, or Capital PRIDE personnel; Pride Center of the Capital Region/Capital PRIDE reserves the right to make such determinations and any • All vendors must supply their own power. No electricity will be provided. Exhibitor who fails to immediately halt any such activity upon request will be asked to pack up and leave immediately. • All generators must be insulated and silent running. l. Exhibitors must return the areas to their pre-festival condition (if repair and cleaning costs are incurred and the Pride Center of the • Vendors may not have music or sound systems at their booths. Capital Region/Capital PRIDE/City of Albany determines Exhibitor is responsible, the Exhibitor will be billed for the cost of the repair and/or cleaning.) Also the Exhibitor must comply with the September 1, 1992 New York State Source Separation Law when vending • All food vendors must provide their own set up. in the City of Albany (separate all waste for proper recycling and disposal). • All food vendors must supply their proposed festival menu and description of their set up. m. Exhibitors must comply with the festival’s parking regulations as set forth in the registration packet. • All food vendors must clean up their location and the area immediately surrounding it (including n. No vehicles (cars, trucks, trailers, etc.) of any type may be driven on sidewalks, park paths or green spaces or parked on or near exhibitor’s assigned location, unless previously approved as a part of exhibitor’s display between 11:30am and 5:15pm. any litter) as well as thoroughly dispose of their own trash. o. Pride Center of the Capital Region/Capital PRIDE/City of Albany may, for publicity purposes, use any photographs, • All food vendors must complete a check out with assigned festival staff to verify that their space videos or information received or obtained regarding the Exhibitors without further permission from such Exhibitors. p. Exhibitors must operate their business in a professional manner. At the discretion of the Pride Center of the Capital Region/Capital has been fully cleaned. (this will ensure processing of any refund due). PRIDE, any Exhibitors, or any agent, or employee of the Exhibitors, who do not conduct themselves in a professional manner and • Complete load in instructions will be provided in your confirmation. according to the policies contained herein, may be removed from the festival. • There is NO Exclusivity for Food Vendors. q. Festival coordinators reserve the right to remove any objectionable merchandise from any booth. NO merchandise shall be displayed or sold with the name “Capital PRIDE”in any form. ***LICENSING AND PERMITS r. Exhibitors that are using an electric generator or any other motor must soundproof that device to the satisfaction of the All food vendors must display a valid Health Department Permit and be licensed in food service. All vendors Pride Center of the Capital Region/Capital PRIDE/City of Albany. (THIS WILL BE STRICTLY ENFORCED. Pride Center of the Capital Region/Capital PRIDE/City of Albany SUGGESTS ANYONE USING A GENERATOR TOEITHER HAVE must display proper certificate of authority in accordance with the laws of New York State, Albany County, and A BACKUP (on site) THAT RUNS MORE QUIETLY OR TOHAVE THEIR CURRENT ONE SERVICED. Pride Center the City of Albany. Vendors must be able to provide proof of insurance. of the Capital Region/Capital PRIDE/City of Albany has the right to make anyone not conforming to this rule or any other policies or procedures shut down for the remainder of the festival.) ***FOOD VENDOR REGISTRATION FEES *** $500 for first 12ft facing space 5. Permits/Certificates: $300 for each additional space a. Exhibitors are solely responsible for collecting and paying all New York State sales taxes and shall properly display their New York State Sales Tax Certificate. (additional space fee is inclusive of trucks that exceed allotted space) b. Exhibitors are responsible for obtaining and displaying festival permits, as required, and operating within any local, state, or federal guidelines, ordinances or laws. Registration Checklist: 6. Exhibitor is solely liable for equipment (installation, operation, and tear down), and any other personal property at the festival. Exhibitor represents Exhibitor has insurance coverage for said items to cover loss due to vandalism, theft, or any other casualty. Security is provided at specific designated times; however, any losses due to fire, theft, damage, or injury is the sole responsibility of the Exhibitor. It is specifically 1. Include check, money order, or credit card. Make check or money order payable to the agreed that Pride Center of the Capital Region/Capital PRIDE/City of Albany and their employees and agents shall be held harmless by the "Pride Center of the Capital Region". A $25 service fee will be charged for all returned checks. Exhibitor for any claim of theft, vandalism, casualty, or loss regardless of the cause of same. 2. Fill out the registration form COMPLETELY. 7. The Exhibitor shall defend, indemnify, and save harmless Pride Center of the Capital Region/Capital PRIDE /City of Albany, and their 3. Sign and return the policies and procedures. employees and agents, from and against all claims, damages, losses and expenses (including, without limitation, reasonable attorney's fees) 4. Submit a thorough description of your booth set up and menu. arising out of, or in consequence of, any negligent, reckless or intentional act or omission of the Exhibitor and/or the Exhibitor’s employees or agents.

8. Exhibitor shall not bring any animal or pet of any kind within the event, including vendor booth/tent spaces, except any animal defined as a **The Capital PRIDE 2017 Food Vendor Registration Form is at the back of this packet. service animal under the Americans with Disabilities Act (ADA); or any similar local or state law, regulation or ordinance. Capital PRIDE 2017 is produced by the Pride Center of the Capital Region I understand and agree to abide by the above policies and procedures. Upon acceptance of my application, this form will be binding and will represent the terms of the permit agreement:

Authorized Signature

Exhibitor Name (please print) Date CAPITAL PRIDE FOOD VENDOR SUNDAY, JUNE 11, 2017 Noon - 5pm Washington Park, Albany

REGISTRATION FORM REGISTRATION DEADLINE: MAY 31, 2017 FILL OUT THIS FORM COMPLETELY (PLEASE PRINT) Number of Spaces Needed: (Pricing is per vendor space) Please provide the dimensions of your truck , tents, or stand: Type of generator:

**Description of menu (attach full menu if available): Entry information:

**Description of set up including waste management strategies, lighting, signage, etc (attach pictures or include links to pictures if possible):

Business/Organization/Group Name: Contact Name (First, Last):

Address: City: State: Zip:

Phone: (work) (home) (cell) Entrant information: Entrant Email Address: $500 1st 12ft space | $300 ea additional 12’ space A SIGNED COPY OF PO LICIES & PROCEDURES AND ALL FEES ARE DUE WITH YOUR REGISTRATION FORM Send payment, registration and Total Amount Due: signed policy &procedures* form to: Check Credit Card Pride Center of the Capital Region Credit Card #: 332 Hudson Ave., Albany, NY 12210 Exp Date: ATTN Capital PRIDE. CV #: Payment information: Payment *Read, Sign and Date reverse Capital Pride 2017 Policies and Procedures

3. Items and products:

4. General Rules for Exhibitors:

5. Permits/Certificates:

I understand and agree to abide by the above policies and procedures. Upon acceptance of my application, this form will be binding and will represent the terms of the permit agreement:

Authorized Signature

Exhibitor Name (please print) Date SPONSORSHIP OPPORTUNITIES: Capital Pride 2015 Policies and Procedures

1. Only one business or organization may operate in each exhibit space, sharing of booth/tent space with other businesses or organizations is Capital PRIDE is a 9 day long celebration prohibited. Booth/tent space may not be reassigned or sublet. Exhibitors may not distribute, display, or sell products, literature, or other items from any business or organization other than the one specifically contracted with the Pride Center of the Capital Region/Capital PRIDE/City of commemorating the launch of the gay Albany to rent the booth/tent space.

2. The Pride Center of the Capital Region/Capital PRIDE/City of Albany reserves the right to change the location, dates, hours, or to terminate rights m ovement. entirely the operation of the scheduled event, at any time and without prior notice to the vendor. Pride Center of the Capital Region/Capital PRIDE/City of Albany will make reasonable efforts to provide advance notice to vendors of any changes or cancellations. Only if the scheduled The PRIDE Festival is the largest in event is terminated entirely, will a refund be provided. There will be no refunds due to vendor cancellations.

3. Items and products: upstate New York and one of the Capital a. An Exhibitor Application must be completed, including a full list of all items or products to be sold, distributed free or sampled; Region’s biggest events. these must be approved by Pride Center of the Capital Region/Capital PRIDE prior to the start of the festival.

4. General Rules for Exhibitors: Each June, Capital PRIDE draws over a. Exhibitors must provide their own water, electric, tables and chairs. 35,000 people in celebration of the LGBT b. Exhibitors must make their own arrangements for transport of their products, equipment, etc. to and from their exhibit spaces; festival personnel are not available to assist, and the festival cannot provide storage space for product, equipment, literature, etc. for exhibitors. comm unity. c. Exhibitors must take full responsibility for set-up and other display materials; Pride Center of the Capital Region /Capital PRIDE will establish set- up and takedown times. This is the most important sponsorship d. Exhibitors must have personnel present and in their booths at all times during the official operating hours of the festival: 12:00pm to 5:00pm. e. Exhibitors may not open or close earlier or later than the official operating hours, without express permission of opportunity to connect w ith LGBT Pride Center of the Capital Region /Capital PRIDE. f. Exhibitors must keep all displays, merchandise, etc. within the confines of the tent or space itself. consumers in the greater Capital Region! g. Exhibitors must keep boxes and cartons out of sight. h. Exhibitors must maintain a neat and clean area, and also provide refuse bags to condense and secure all waste produced by the booth. All waste produced by an Exhibitor must be taken off premises for disposal by the Exhibitor. i. Exhibitors may not hawk, peddle, sell, or advertise outside their assigned area. j. Exhibitors may not distribute literature or other items to passers-by while standing outside of their assigned area. Sponsorship opportunities include: k. Exhibitors may not have music or conduct activities that may be disruptive to neighboring exhibitors, passers- by, or Capital PRIDE personnel; Pride Center of the Capital Region/Capital PRIDE reserves the right to make such determinations and any  Exhibitor who fails to immediately halt any such activity upon request will be asked to pack up and leave immediately. PRIDE Week Events: June 3-11 l. Exhibitors must return the areas to their pre-festival condition (if repair and cleaning costs are incurred and the Pride Center of the  Capital Region/Capital PRIDE/City of Albany determines Exhibitor is responsible, the Exhibitor will be billed for the cost of the repair TEN events that draw thousands and/or cleaning.) Also the Exhibitor must comply with the September 1, 1992 New York State Source Separation Law when vending  in the City of Albany (separate all waste for proper recycling and disposal). Alternative Youth Prom m. Exhibitors must comply with the festival’s parking regulations as set forth in the registration packet. n. No vehicles (cars, trucks, trailers, etc.) of any type may be driven on sidewalks, park paths or green spaces or parked on or near Supporting over 300 LGBTQ teens exhibitor’s assigned location, unless previously approved as a part of exhibitor’s display between 11:30am and 5:15pm. o. Pride Center of the Capital Region/Capital PRIDE/City of Albany may, for publicity purposes, use any photographs,  PRIDE 5k & Rainbow Fun Run targeting 200 videos or information received or obtained regarding the Exhibitors without further permission from such Exhibitors. p. Exhibitors must operate their business in a professional manner. At the discretion of the Pride Center of the Capital Region/Capital + local athletes PRIDE, any Exhibitors, or any agent, or employee of the Exhibitors, who do not conduct themselves in a professional manner and according to the policies contained herein, may be removed from the festival.  q. Festival coordinators reserve the right to remove any objectionable merchandise from any booth. NO merchandise shall be PRIDE Parade & Festival: June 11 Engaging displayed or sold with the name “Capital PRIDE”in any form. r. Exhibitors that are using an electric generator or any other motor must soundproof that device to the satisfaction of the more than 35,000 people! Pride Center of the Capital Region/Capital PRIDE/City of Albany. (THIS WILL BE STRICTLY ENFORCED. Pride Center of the Capital Region/Capital PRIDE/City of Albany SUGGESTS ANYONE USING A GENERATOR TOEITHER HAVE A BACKUP (on site) THAT RUNS MORE QUIETLY OR TOHAVE THEIR CURRENT ONE SERVICED. Pride Center of the Capital Region/Capital PRIDE/City of Albany has the right to make anyone not conforming to this rule or any other policies or procedures shut down for the remainder of the festival.)

5. Permits/Certificates: a. Exhibitors are solely responsible for collecting and paying all New York State sales taxes and shall properly display their New York State Sales Tax Certificate. b. Exhibitors are responsible for obtaining and displaying festival permits, as required, and operating within any local, state, or federal guidelines, ordinances or laws. 6. Exhibitor is solely liable for equipment (installation, operation, and tear down), and any other personal property at the festival. Exhibitor represents Exhibitor has insurance coverage for said items to cover loss due to vandalism, theft, or any other casualty. Security is provided at specific designated times; however, any losses due to fire, theft, damage, or injury is the sole responsibility of the Exhibitor. It is specifically agreed that Pride Center of the Capital Region/Capital PRIDE/City of Albany and their employees and agents shall be held harmless by the Exhibitor for any claim of theft, vandalism, casualty, or loss regardless of the cause of same.

7. The Exhibitor shall defend, indemnify, and save harmless Pride Center of the Capital Region/Capital PRIDE /City of Albany, and their employees and agents, from and against all claims, damages, losses and expenses (including, without limitation, reasonable attorney's fees) arising out of, or in consequence of, any negligent, reckless or intentional act or omission of the Exhibitor and/or the Exhibitor’s employees or agents. Did you know that 75% of LGBTQ consumers inform brand and purchasing decisions based on company support of the LGBTQ community, Nearly 50% of LGBT adults are more likely to purchase from a company that supports 8. Exhibitor shall not bring any animal or pet of any kind within the event, including vendor booth/tent spaces, except any animal defined as a service animal under the Americans with Disabilities Act (ADA); or any similar local or state law, regulation or ordinance. LGBTQ people, and Over 70% of LGBTQ adults are likely to remain loyal to a brand that is supportive of the LGBTQ community? *Witeck Combs/Harris Interactive 2010 I understand and agree to abide by the above policies and procedures. Upon acceptance of my application, this form will be binding and will SPONSOR CAPITAL PRIDE! TO FIND OUT MORE, CONTACT MARTHE HARVEY AT represent the terms of the permit agreement: (518) 462-6138 OR SEE WWW.CAPITALPRIDECENTER.ORG/PRIDE

Authorized Signature

Exhibitor Name (please print) Date