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BOARD of EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING March 9, 2020 Board Secretary’S Memorandum

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BOARD of EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING March 9, 2020 Board Secretary’S Memorandum BOARD OF EDUCATION WEST ESSEX REGIONAL SCHOOL DISTRICT REGULAR MONTHLY MEETING March 9, 2020 Board Secretary’s Memorandum DATE PLACE Monday, March 9, 2020 West Essex Middle School North Caldwell, New Jersey EXECUTIVE SESSION ADJOURNED 6:15 P.M. 7:27 P.M. CALLED TO ORDER ADJOURNED 7:32 P.M. 8:47 P.M. OPEN MEETING: Ms. Maryadele Wojtowicz, Board President, presided and voiced the call to order in Executive Session at 6:15 p.m. EXECUTIVE SESSION: Motion by Ms. Wojtowicz Seconded by Mr. Perrotti to approve the following motion: WHEREAS, the Open Public Meetings Act, N.J.S.A. 10:4-11, permits boards of education to meet in closed session to discuss certain matters; NOW, THEREFORE, BE IT RESOLVED, that the West Essex Regional Board of Education adjourns to Executive Session to discuss Personnel, Student, Negotiations and/or Litigation matters; and BE IT FURTHER RESOLVED, that public release of these discussions will occur when the need for confidentiality no longer exists. OPEN MEETING: The Board reconvened from Executive Session and Ms. Maryadele Wojtowicz, President, presided and voiced the call to order at 7:32 p.m. Pledge of Allegiance ROLL CALL: Ms. C. Egan Ms. A. Fahey - Absent Ms. J. Marcus – Arrived at 6:40 PM Mr. F. Perrotti Mr. A. Rubinich – Vice-President Ms. D. Sacco-Calderone Ms. J. Skelton Mr. R. Stampone Ms. M. Wojtowicz - President Administration: Mr. Damion Macioci, Superintendent of Schools Ms. Melissa Kida, Board Secretary/Business Administrator 1 West Essex Regional Board of Education MINUTES – March 9, 2020 PUBLIC NOTICE OF MEETING: Notice of the March 9, 2020 meeting of the Board of Education was e-mailed to the Clerks of the Boroughs of Essex Fells, North Caldwell and Roseland and to the Township of Fairfield, and to the editor of The Progress on January 7, 2020 and The Star Ledger on the same day. BOARD PRESIDENT’S REPORT: Ms. Wojtowicz thanked Mr. Macioci and his Administration for coordinating with local public health officials and the sending districts relative to the corona virus outbreak. She praised his dissemination of current information pertaining to the outbreak to the parents, staff members, and public. SUPERINTENDENT’S REPORT: Mr. Macioci provided all present with an update relative to information received from the Department of Education and Centers for Disease Control. He commented on protocols followed by the district in a proactive effort to continue educational services in a healthy, safe environment. PRINCIPAL’S REPORT: Mr. Caesar Diliberto, High School Principal, commented on the winter sports team’s athletic accomplishments. He and Mr. Michael Johnson, the district’s network administrator, commented on the benefits associated with the formation of an E-sports team program at the high school level. A question and answer period followed. DIRECTOR OF CURRICULUM’S REPORT: Mr. Gupta provided a comprehensive summarization of the district’s academic achievement scores relative to high school rankings. A question and answer period followed. BOARD COMMITTEE REPORTS/COMMENTS: Strategic Planning Committee – Ms. Egan, Chair, provided an update on the status of stakeholder sessions relative to formation of the district’s strategic plan. Finance & Physical Plant Management Committee – Mr. Rubinich, Chair, clarified from an earlier discussion, that the target date for an upcoming referendum was December 2020. He commented that the Committee met on March 2nd and discussed referendum planning which will encompass upgrades and repairs to existing facilities. He commented that contracting for pre-referendum services, a demographic study, and appointment of Bond Counsel would be voted upon on tonight’s agenda. He stated that due to the complexity of referendum planning, the target date has been modified to March 2021.He commented that the Committee discussed formulation of the 2020/2021 budget and food services. 2 West Essex Regional Board of Education AMENDED MINUTES – March 9, 2020 Policy Committee – Ms. Wojtowicz, commented on behalf on Ms. Fahey, that the Committee met on February 25th and discussed Policies #5701-Academic Integrity and #7461- District Sustainability Policy, which will be voted upon for first reading on this evening’s agenda. PUBLIC COMMENTS: Ms. Wojtowicz opened the floor to the public for comments on agenda items: Ms. Michelle Kupferberg, North Caldwell resident, thanked Mr. Gupta for his informative presentation. She questioned the use of ACT versus SAT data. She also questioned parent involvement in the strategic planning process. Ms. Macioci responded. Mr. Anthony Prinzo, North Caldwell resident, commented on the 2020/2021 budget. He thanked the Board for the lowest percentage increase in the past four years. Mr. Matthew Atlas, North Caldwell resident, questioned the upcoming referendum date. Mr. Rubinich responded. He requested the use of the data garnered through student testing. Mr. Gupta responded. COMMENTS FROM BOARD MEMBERS: Mr. Rubinich thanked Ms. Kida for her efforts in formulating another comprehensive, economically sound budget. Ms. Wojtowicz commented on Mr. Lee Oberg’s upcoming retirement. Mr. Macioci commented on the accomplishments of Mr. Oberg, a woodworking teacher in the high school. He commented on the upcoming retirement of Mr. Oberg along with Mr. Robert Muller, a social studies teacher on the district. Mr. Macioci stated that all retirees would be formally recognized at the end of the school year. West Essex Regional Board of Education FINANCE– March 9, 2020 The following finance motions are made at the recommendation of the Superintendent of Schools: CONSENT AGENDA Anything placed on this agenda, Items 1- 12, will be voted upon in one motion. Motion by Mr. Rubinich Seconded by Ms. Egan to approve the following motions: 1. To approve the Secretary’s and Treasurer’s Reports for January, 2020, in the amount of $9,353,828.41 Pursuant to N.J.A.C. 6A:23-2.11(a), the West Essex Regional School District Board of Education acknowledges receipt of the secretary’s certification, and after review of the monthly financial report (appropriations section) certifies that, to the best of its knowledge, as of January, 2020, no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11(b), and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. Enclosures 1F – 49F 3 West Essex Regional Board of Education FINANCE– March 9, 2020 2. To approve the attached transfer report from January 1, 2020 through January 31, 2020. Enclosure 50F 3. To approve the bills and claims check number 043677 through check number 032682 and check number 043685 through check number 043861 and check number 043863 through check number 043875 and check number 043879 through check number 043896 and check number 510575 through check number 510580 and check number 900030. Payroll Check Number 500888 through check number 500889 and check number 500891 through check number 500892. Void check numbers 043394, 043683, 043684, 043862, 043876, 043877, and 043878. Totaling: $3,214,467.50 Enclosures 51F – 57F 4. To approve the Student Activity Check Register from February 8, 2020 through March 6, 2020, check number 11431 through check number 11514. Totaling: $140,562.86 Enclosures 58F – 64F 5. To approve the Regular Meeting Minutes of February 10, 2020. Enclosures 65F – 73F 6. To approve the Executive Session Minutes of February 10, 2020. Enclosure 74F 7. To approve the proposal from DiCara/Rubino Architects for Pre-Referendum Services, including an update of the Long-Range Facility Plan, for the West Essex Regional School District at an amount not to exceed $35,000, plus reimbursable expenses. 8. To approve the proposal from Statistical Forecasting LLC to perform Demographic Services for the West Essex Regional School District at an amount not to exceed $11,500, plus reimbursable expenses. 9. RESOLUTION OF THE BOARD OF EDUCATION OF THE WEST ESSEX REGIONAL SCHOOL DISTRICT IN THE COUNTY OF ESSEX, NEW JERSEY AUTHORIZING AN AGREEMENT FOR CERTAIN LEGAL (BOND COUNSEL) SERVICES WHEREAS, there exists a need for specialized legal services in connection with the capital program and the authorization and issuance of obligations of The Board of Education of the West Essex Regional School District in the County of Essex (the “Board”), a body corporate of the State of New Jersey, including the preparation and review of procedures in connection with such obligations and the rendering of approving legal opinions acceptable to the financial community in connection therewith; and 4 West Essex Regional Board of Education FINANCE– March 9, 2020 9. (continued) WHEREAS, such special legal services can be provided only by a recognized law firm, and the law firm of Wilentz, Goldman & Spitzer, P.A., Woodbridge, New Jersey is so recognized by the financial community; and WHEREAS, funds are or will be available for this purpose. BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE WEST ESSEX REGIONAL SCHOOL DISTRICT IN THE COUNTY OF ESSEX, NEW JERSEY AS FOLLOWS: 1. The law firm of Wilentz, Goldman & Spitzer, P.A., Woodbridge, New Jersey is hereby retained to provide specialized bond counsel legal services necessary in connection with the capital program and the authorization and the issuance of obligations by the Board. 2. The Board President and the Board Secretary are hereby authorized to execute a Bond Services Contract (the “Contract”). 3. The Contract is awarded without competitive bidding and as a “Professional Service” in accordance with the Public School Contracts Law, N.J.S.A. 18A:18A-5(a)(1), because it is for services performed by persons authorized by law to practice a recognized profession. 4. A copy of this resolution as well as the Contract shall be placed on file with the Secretary of the Board. The publication required pursuant to Section 5(a)(1) of the School Public Contracts Law, N.J.S.A.
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