Final Report 1. GENERAL INFORMATION

Reference: 2013/00169/FR/01/01 14/04/2015 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR HUMANITARIAN AID AND CIVIL PROTECTION - ECHO SINGLE FORM FOR HUMANITARIAN AID ACTIONS : Final Report

1. GENERAL INFORMATION

1.1 Name of Humanitarian Organisation / Country of registration

UNDP-USA

1.2 Title of the Action*

National institutions prepared and communities resilient to earthquakes and tsunamis in urban environments in the province of Puerto Plata.

1.3 Area of intervention*

World area : Country : Region : America Dominican Republic Puerto Plata Province

1.4 Start date of the Action

Start date : 01/04/2013

If the Action has already started explain the reason that justifies this situation (urgent Action or other reason)

1.5 Duration of the Action in months *

Months* 19

Days* 0

1.6 Start date for eligibility of expenditure

Is the start date for eligibility of expenditure equal to the date of submission of the initial proposal ?* no

Explain expenses charged to the budget between date of submission of the initial proposal and start date of the action

The start date for eligibility of expenditure and the start date of the action is the same.

If no, enter the start date for eligibility and explain above

01/04/2013

Agreement number: ECHO/DIP/BUD/2013/94007 page 1/92 Reference: 2013/00169/FR/01/01 14/04/2015

1.7 Requested funding modalities for this agreement

Requested funding*

Multi-donor action

In case of 100% financing, justify the request

Action total amount ( copied from 11. Financial overview) : 862.575,15 Eur

DG ECHO contribution requested ( copied from 11. Financial overview) : 650.000,00 Eur

1.8 Urgent action

Is urgent?* no

1.9 Control mechanism to be applied

1.10 Proposal and reports Submission date of the initial request 30/01/2013

Purpose of this submission Final report

Echo reference 2013/00169/FR/01/01

Agreement number

Date of submission 14/04/2015

1.11 [INT] List the supplementary agreements and exchange of letters after signature of the Agreement up to intermediate report stage

Date of Date of request agreement Subject Reference

1.12 [FIN] List the supplementary agreements and exchange of letters after signature of the Agreement up to final report stage

Date of Date of request agreement Subject Reference

14/08/2014 08/09/2014 Supplementary agreement, amendment No.1 2013/00169/MR/01/01.

2. NEEDS ASSESSMENT

Agreement number: ECHO/DIP/BUD/2013/94007 page 2/92 Reference: 2013/00169/FR/01/01 14/04/2015

2.1 Date(s) of assessment; methodology and sources of information used; organisation/person(s) responsible for the assessment

During the months of December 2012 and January 2013, several agencies within the United Nations' Framework, namely UNDP, IOM and UNESCO conducted a consultation process with national key stakeholders including key actors from the province of Puerto Plata to identify the needs of capacity building in disaster risk reduction specifically on the occurrence of tsunamis and earthquakes as a DIPECHO 2011-2012 second phase. With regards to the issue of seismic risk, several studies and documents were consulted nationally (including the National Seismic Risk Reduction Plan developed in 2010 and the DIPECHO country document 2012) in which high seismic hazard is evidenced and prioritization is given to the Puerto Plata province. Additionally, and for the selection of the areas of greatest seismic risk within the municipalities of the province, results of the study and the indicative seismic hazard and vulnerability mapping made in the framework of DIPECHO/UNDP project 2011-2012 were used. Regarding the municipal capacity assessment and building needs, 6 CM-PMR applied between 10 and 19 January 2013 the tool for self-assessment of CM-PMR developed under the same DIPECHO project 2011 - 2012, which examined 26 indicators structured in four fundamental aspects related to municipal capacities at institutional level: a) Institutional organization b) Institutional coordination c) Planning d) Functional aspects. With regard to the issue of tsunami risk, geographically the city of San Felipe de Puerto Plata, the most important coastal city of the province and the northern part of the country, with a high threat to tsunamis, were prioritized. We used the sea penetration projections made by the Tsunami Action Network of the National Meteorological Office (ONAMET) in 2011 and the background information of tsunamis generated by earthquakes produced by the contact of the Caribbean and North American plates. To focus actions at the community level with the subject of Tsunamis, with the support of Civil Defense, a diagnosis of vulnerabilities, capacities and needs of those most at risk, was carried. For these two focal point working groups with members of the Neighborhood Council and other community leaders were organized. The data collection instruments applied to focal point groups were: 1) Threat and vulnerability data collection instrumentat the local level. This diagnosis analyzes the following key points: a. Historical Disaster background b. Indicators of vulnerability by density of exposed population, social vulnerability, economic vulnerability and vulnerability by governance aspect 2) Capacity indicators matrix at community level, addressing the following areas: a. Organization and practical knowledge b. Earlywarning c. First response actions d. Livelihoods protection

With regard to the capacity to manage collective centres and other temporary shelters, a specific request was received by the CNE to carry out a training of trainers to create a sustainable in country capacity and support them in their initial efforts to replicate trainings in most at risk areas of the country. At the national level, interviews were conducted and consensus reached with the following key institutions linked to the proposal: CNE, COE, Civil Defense, ONAMET, ONESVIE, CODIA, SGN, DGODT /MEPyD, Ministry of Education (See institutional support notes in annex 2). Parties responsible for formulation: Dennis Ernesto Funes, Ana Maria Perez and Janire Zulaika, UNDP Dominican Republic. Jean-Philippe Antolin, IOM Dominican Republic. Bernardo Aliaga, UNESCO. Martin Acosta, OCHA, Dominican Republic.

2.2 Problem statement and stakeholder analysis

The interaction of the Caribbean plate and the North American plate is the principal seismic threat in the Dominican Republic,

Agreement number: ECHO/DIP/BUD/2013/94007 page 3/92 Reference: 2013/00169/FR/01/01 14/04/2015 The interaction of the Caribbean plate and the North American plate is the principal seismic threat in the Dominican Republic, especially in the north-northeast part of the Island (including the entire Province of Puerto Plata). In the north part is found the northern (Sepentrional) fault and the Camú fault, which are major seismogenic sources. On 22 September 2003 and earthquake with a magnitude of 6.5 on the Richter scale took place about 15 kilometers to the south of the city of Puerto Plata. The principal damages registered were: Collapse of structures, cracking of pavement, cracking and settling of structures, breaks of vital service lines (potable water) and mudslide displacement in creeks and roads (Post-seismic evaluation, CODIA, 2003).

Considering the high seismic hazard throughout the province of Puerto Plata, as part of the DIPECHO-PNUD/OIM/UNICEF project, a study of indicative vulnerability in urban areas of six municipalities in the province was done. This study considered two main aspects: 1) the natural vulnerability refers to the intrinsic aspects of the soil before the passage of seismic waves, such as lithology and soil type, topography and natural slope, potential liquefaction and landslide susceptibility and 2) the physical vulnerability refers to the ability of civil structures to withstand ground movement due to the passage of seismic waves (types of construction materials, number of floors, vertical symmetry of foundation and density). In total there are 15.192 inhabitants located in the most vulnerable areas with a high probability of being affected by an earthquake in the 6 municipalities (14.4% of the total population, 50% of the urban population). Population distribution by municipalities is: Imbert (3.065 inhabitants in La Pangola Abajo, La Pangola Arriba, La Marina, El Matadero and La Yaguita), Altamira (6.705 inhabitants in Play-Cuchilla, Hospital area, El Cercado, Jamo and El Camino de Guayabo); Guananico (249 inhabitants in La Cañada) Los Hidalgos (1.335 inhabitants in the northeastern part of El Play and north zone); Villa Isabela (3.429 inhabitants in the central zone) and; Luperon (418 inhabitants in the northwest zone). To these data more than 60,000 people living in the most vulnerable sectors to be affected by earthquakes in the city of San Felipe de Puerto Plata (50% of total city) identified by the institutions of the Municipal Committee of PMR and reflected in its municipal emergency plan drawn up in 2012 with DIPECHO-PNUD/OIM/UNICEF project support, are added. On the topic of tsunamis, the country has been hit by nine significant events in the years 1751, 1769, 1770, 1775, 1842, 1843, 1887, 1946 and 1953 (Taken from Country Paper 2012). The tsunami generated by the earthquake of August 4, 1946 (produced in the contact zone of the Caribbean and North American plates, magnitude 8.1) Which destroyed the town of Matanzas where only 8 of the 300 existing homes were left standing (Source: The day ofthe earthquake, Reyes Madera, L., 2011), is an example of what could happen in San Felipe de Puerto Plata with over 30,000 inhabitants currently located in the most populated coastal strip to the north-west of the city (Districts of Playa Oeste, Nuevo Renacer, Los Coquitos, Barrio Haiti and Gregorio Luperón). The high level of seismic and tsunami hazards and the high concentration (density)of vulnerable populations in urban areas make the Province of Puerto Plata a prone area to disasters.

(See in Annex 1 baseline document for the project).

2.3 Summarise findings of the assessment (include full report in annex, if relevant) and link these to the Action

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Findings (Capacities and limitations at local and institutional level). Needs related to the action.

At the community level 100% of selected neighborhoods do not have an organizational structure capable of responding to disasters. No simulations have been conducted and have no risk maps and contingency plans. Furthermore, the level of awareness of the potential impact of extreme events such as earthquakes and tsunamis is very low and therefore the levels of vulnerability increases every day. Upon the occurrence of an earthquake and / or tsunami, there is no clarity of the population of how to react and what to do to safeguard their families and livelihoods. Organizational support and training. Community EWS for Tsunamis. Community risk maps, risk management plans. Awareness campaigns. Training and equipment to volunteer brigades. Strengthening linkages between community and institutions. Improving evacuation routes.

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At the municipal level, local governments have many technical limitations to bring assistance to vulnerable population in earthquake-resistant building's techniques and do not have policy instruments that enable them to regulate the construction and population growth in areas at risk. Technical support for mapping and policy instruments production to regulate construction in areas at risk. Development and dissemination of the popular version of the regulation of earthquake-resistant constructions. Training engineers, architects and local master builders in earthquake-resistant techniques.

In terms of interinstitutional capacities, the National COE despite having organized sectoral tables and an updated operating manual, lacks protocols and technical capabilities for the effective coordination and communication with the provincial and municipal level, and institutional participants do not have the expertise required to perform their duties in a more efficient way. Meanwhile PMR Municipal Committees of Puerto Plata, despite progress in recent years, have limited capacities to accompany DRR processes at the community level (including the implementation of EWS) and many difficulties in coordination with provincial and national structures of response (COE sectoral tables). Regarding collective centers administration, despite having started in 2012 a process of training facilitators in using the toolkit that has been adopted by Civil Defense and COE, these institutions do not count with sufficient technical and budgetary resources, to carry out the dissemination and replication of training at priority and at risk areas. Regarding national capacities for tsunami alert ONAMET despite its leadership position in the subject, has no clear protocols for coordination with other SN-PMR institutions and besides, resources for studies and forecasts at the local level are almost nonexistent. Training to COE sectoral tables. Training and drills with the CM-PMR. Development of protocols for coordination with the provincial and municipal instances.

Training of CCCM Trainers to carry out trainings in the most risk areas. Forming and training of the national committee for Tsunami alert. Development of Standard Operating Procedures for EWS under tsunamis.

* The tables ( if necessary ) must be annexed.

Tables with additional information

Stakeholder analysis(Strengths):

Agreement number: ECHO/DIP/BUD/2013/94007 page 5/92 Reference: 2013/00169/FR/01/01 14/04/2015 Stakeholder analysis(Strengths): CNE: It is the governing body of the SN-PMR. It has a Technical Committee for Prevention and Mitigation well positioned and with a continuous and strategic working dynamic leads the implementation and updating of the National Plan of Integrated Disaster Risk Management 2011-2016. COE: It is the coordinating body of the national CNE for handling emergencies and disasters. At the operational level is organized into 6 sectoral tables in which more than 20 government and decentralized institutions are grouped. Its main leadership is in the issuance and dissemination of hydrometeorological alerts (few capabilities for the topic of tsunamis) and have an operating manual updated in 2012. Civil Defense: It is the operational arm of the CNE for the response to natural or man-made disasters. Coordinate COE shelters table and have trained personnel at the central level. At the sub-national and local level has physical presence with staff and volunteers in all provinces and municipalities. ONAMET: Has qualified personnel and a national program called "Tsunami Action Dominican Republic" under which local initiatives have been developed for the establishment of Early Warning Systems for Tsunamis including the signing of several agreements with regional bodies and initiatives with the private sector. ONESVIE: It is the national office to conduct seismic vulnerability assessments in infrastructure and buildings. It has specialized staff at the central level and a network of more than 200 volunteers nationwide for rapid assessment pre-and post-disaster. They have an agreement with CODIA to strengthen the capacities of unionized professionals in the field of earthquake-resistant buildings and seismic vulnerability assessment. CODIA: Within its membership are civil and structural engineers and architects working in the construction sector in the country. It is organized into nine regional offices. The North-Atlantic regional delegation based in San Felipe de Puerto Plata has a membership of 225: civil engineers (146) and architects (79). MEPyD: It has two key directorates related to the theme: The DGODT who has been working in recent years developing several tools for incorporating disaster risk variable in the National Planning and Public Investment and SGN staffed with qualified personnel and with a department that is responsible for the dynamics of seismic studies (seismic hazard and risk and tsunamis, seismic microzonation). MOPC: Has the General Direction of Buildings (DGE) as the state agency responsible for the regulation and inspection of construction taking place inthe country and in this direction the CPS Office of Plans (OCTP) is responsible for the receipt and analysis of the documents required to obtain construction licenses (permits). Puerto Plata Province Local Govenments: They have the political will at the level of its authorities manifested in the signing of the "Declaration of Puerto Plata" in 2012 to promote regulatory mechanisms and tools for DRR and strengthening institutional capacity through PMR Municipal Committees. PMR Municipal Committees: They exist in the 7 municipalities and have earthquake emergency and contingency plans and have been trained on key issues for disaster response. Institutions participating more actively are the City Council, Civil Defence, Fire Department, Red Cross, Ministry of Health, Ministry of Education, Public Works, EDENORTE and the Ministry of Tourism.

2.4 [INT] If changes in needs assessment at intermediate report stage, please explain

During the second half of 2013, the Ministry of the Presidency developed a national consultative process for a proposal for institutional reform and a legal framework for disaster risk management Resulting from this process, there is a proposal for the reform of Law 147-02 whereby the Ministry of the Presidency assumes leadership and governance of the Integral National System for the Management of Disaster Risk. In addition, the Government has been pushing for the Hope-for initiative with the intention to create a center for excellence for the Caribbean region, with its seat in the Dominican Republic to thus facilitate response to disasters and humanitarian aid among the countries. The Ministry of the Presidency, by way of these two processes, has now become an institution of reference towards driving new policy in the area of risk management, and to that end the National Commission for Emergencies is undergoing many limitations and its future is uncertain within the framework of the new proposed law. This has represented a change of the UNDP strategy, in the manner of attaining greater rapport with the Ministry of the Presidency to accompany them in this reform process and to count on its support in the activities for institutional strengthening foreseen in the proposal.

2.5 [FIN] If changes in needs assessment after intermediate report, please explain

No changes to report.

3. HUMANITARIAN ORGANISATION IN THE AREA OF INTERVENTION

Agreement number: ECHO/DIP/BUD/2013/94007 page 6/92 Reference: 2013/00169/FR/01/01 14/04/2015

3.1 Humanitarian Organisation's presence in the area of intervention

brief overview of strategy and current or recent activities in the country

With regard to the issue of disaster risks management, UNDP has been working in recent years to strengthen institutional capacities in the framework of the National System for Prevention, Mitigation and Response (SN-PMR) created under the Law 147-02 both nationally and at provincial and local levels. Under this premise, the Program for "Prevention and Preparation of Disasters (PPD)" financed by European Commission was executed from September 2006 to 2010 under the coordination of UNDP with the purpose of assisting the government in the strengthening of national capacity to reduce disaster risks in the country, particularly in the northeast region. From 2010 to 2012, UNDP give technical support to DGODT to elaborate the National Seismic Risk Reduction Plan, and as part of the implementation of that plan, UNDP efforts have been concentrated geographically in the two most populated areas of the country with the highest seismic hazard, Santiago and Puerto Plata. With funding from the Spanish NGO anesvad and under DIPECHO project funded by the European Commission, studies and technical tools as well as processes for planning and training has been developing in partnership with the IOM and UNICEF, together with the key structures and institutions at the national and local level who have come to strengthen their disaster preparedness capabilities produced by seismic events. The strategy in the short and medium term is to support the institutionalization and sustainability of products and instruments (policy and planning) developed in recent years and the addition of new elements that generate added value to the institutional daily performance and allow strengthening institutional linkages among national, provincial, municipal and community levels. IOM has current ongoing projects involving some of the stakeholders targeted by this project as well as other projects aiming at strengthening government counterparts. It also coordinates the CCCM and Emergency Shelter Cluster in Haiti. In Colombia, Namibia and Thailand IOM has implemented the same type of activities aimed at through this project bringing important lessons learned as well as ready to use tools and methodology to the process. This provides IOM with a unique position and insight to develop this project.

The activities of UNESCO in DR have recently increased considerably in the field of tsunami preparedness. UNESCO regular budget has allowed the implementation of various trainings mainly related to tsunami preparedness and response. Activities have been undertaken with strong support of ONAMET and COE and good involvement of the private sector, mainly the Hotel Association of La Romana-Bayahibe (AHRB). The activities have included guidance on tsunami inundation modelling and mapping, development of community-based tsunami preparedness tools like evacuation maps, evacuation routes, response plans and the inspection of sites for the installation of tsunami signs. Dominican Republic has also benefited from regional trainings organised by UNESCO alone or in partnership, in the area of Sea Level Monitoring (training for Operators), use of Emergency Management Weather Information Network (EMWIN) for communicating tsunami warning bulletins, and community recognition preparedness programmes like TsunamiReady©.

Operating at the interface between education, science, the social sciences, culture and communication, UNESCO has a vital role to play in constructing a global culture of disaster risk reduction. UNESCO's expertise in education and communication offers asignificant support for the design of community-based DRR initiatives, namely in the area of risk communication and activities involving the school community.

3.2 Actions currently on-going and funding requests submitted to other donors (including other EC services) in the same area of intervention - indicate how overlap and double funding would be avoided

From January 2013 UNDP is currently implementing a local project in Puerto Plata, supported by anesvad (Spanish NGO) to complement the activities developed in the former DIPECHO project with the Municipal PMR Committees (additional trainings in Operational Emergency Center's Management, strengthening the volunteer network of Civil Defense, and mapping/planning at community level).The project will finalize in June 2013. If this new proposal is approved, the funds of anesvad and the activities mention above will be included in a single project in order to avoid overlap or double funding. In relation to the components of capacity building in collective centre's management and/or the establishment of Early Warning Systems for tsunamis, there are no similar project proposals or current actions carrying out in the same area of intervention.

3.3 [FIN] List other actions carried out by the humanitarian organisation or its implementing partners in the same period in that area of intervention and how risks for double funding were avoided

No other actions have been implemented by UNDP, IOM or UNESCO in the same period and the same area of intervention.

4. OPERATIONAL FRAMEWORK

4.1 Exact location of the Action (include map of action location)

world country region location* area America Dominican Puerto Plata Municipalities of Luperón, Villa Isabela, Los Hidalgos, Guananico, Imbert, Altamira Republic Province and San Felipe de Puerto Plata. At community level, the neighborhoods of Haití, Playa Oeste, Gregorio Luperón, Nuevo Renacer and Los Coquitos.

Agreement number: ECHO/DIP/BUD/2013/94007 page 7/92 Reference: 2013/00169/FR/01/01 14/04/2015

Map of action location (reference)

The project will be implemented in the Province of Puerto Plata, Dominican Republic in the municipalities of Luperón, Villa Isabela, Los Hidalgos, Guananico, Imbert, Altamira and San Felipe de Puerto Plata. At community level, the 5 selected neighborhoods (Haití, Playa Oeste, Gregorio Luperón, Nuevo Renacer and Los Coquitos) are located in the coastal area (North-west) of the city of San Felipe de Puerto Plata.

See maps of location in the annex 1 (Base line study)

4.2 Beneficiaries

4.2.1 Total number of direct beneficiaries Total number 41.145 Total number [INT] 41.145 Total number [FIN] 44.782 Comments

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BENEFICIARIES Total

National Level.

Technicians of the sectorial tables of the Emergency Operation Center. 60

Trainers in the use of Toolkit for Collective Center's Management. 25

Technicians of the Tsunami Committee. 40

Provincial and municipal level.

Collective Center's Managers. 120

Civil engineers and architects. 30

Master builders. 140

Population of the 5 selected neighborhoods in San Felipe de Puerto Plata benefited by EWS and awareness raising activities for tsunami and seismic risk reduction and preparedness. 30.000

Population assisted by engineers, architects and master builders in the 7 municipalities. 600

Population assisted through collective centre improvements and awareness on procedures and location 10,000

Volunteers of Civil Defense and other response institutions. 50

Members of Municipal PMR Committees. 80

TOTAL 41.145

Tables with additional information

Agreement number: ECHO/DIP/BUD/2013/94007 page 9/92 Reference: 2013/00169/FR/01/01 14/04/2015 4.2.2 Status of the direct beneficiaries* (multiple options possible)

IDPs

Refugees

Returnees

Local population

Others e.g. for Grant Facility, Capacity building, etc.

4.2.3 Specificities of direct beneficiaries (please elaborate according to SF guidelines)

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Men 20.560

Women 20.585 People with disabilities (PWD) 1.231 Children 10.775

Elders 1.950 Participants in trainings 585

4.2.4 Direct beneficiary identification mechanisms and criteria

The main criteria for the selection of men and women beneficiaries have been the following: - Belonging to institutions at national, provincial and municipal level involved in activities related to risk reduction and disaster response, with emphasis on institutions that deal with aspects of seismic risk and tsunamis.

- Populations located in urban environments highly threatened by earthquakes and tsunamis with a high level of vulnerability and poor disaster resilience capability.

4.2.5 Describe to what extent and how the direct beneficiaries were involved in the design of the Action

The direct beneficiaries were involved in the identification of needs and proposed actions through the following activities: - Meetings with municipal authorities and local institutions to revise their capabilities and resources available to disaster preparedness. Also they participated of the field visits in order to identify the most vulnerable neighborhoods threatened by earthquakes and tsunamis. - Meetings and field visit with local leaders in the selected neighborhoods to identify their capacities and the more visible necessities of the population. - Meetings with national stakeholders in Santo Domingo to establish and sign agreements in order to support the activities at national and local level.

4.2.6 Other potential beneficiaries (indirect, "catchment", etc.) Number of other potential 247.175 beneficiaries Comment

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Agreement number: ECHO/DIP/BUD/2013/94007 page 10/92 Reference: 2013/00169/FR/01/01 14/04/2015

The total urban population of the 7 selected municipalities is considered as indirect beneficiaries due to the scope of the awareness raising activities in coordination with media and journalists. Also the potential applications of the municipal instruments for regulate the constructions in risk areas will beneficiate the entire population. On the other hand, the technicians trained at national and local level will be ready to support the populations of the municipalities in case of emergencies and finally, the tourist sector in Puerto Plata will beneficiate from the Tsunami EWS.

MUNICIPALITY Population

San Felipe de Puerto Plata 147.963

Altamira 22.983

Imbert 24.075

Luperón 17.649

Villa Isabela 14.889

Guananico 6.047

Los Hidalgos 13.569

Total 247.175

4.2.7 Direct beneficiaries per sector *

Comments

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Sector Number of beneficiaries

Local Disaster Management Components 30.770 (Population of the 5 selected neighborhoods for EWS in San Felipe de Puerto Plata; engineers, architects and master builders in the 7 municipalities and the population assisted by them).

Institutional Linkages and Advocacy 375 (Technicians from institutions at national and local level)

Information, Education, Communication 30.000 (Population of the 5 selected neighborhoods in San Felipe de Puerto Plata)

Small-scale infrastructure and services at community level 30.000 (Population of the 5 selected neighborhoods in San Felipe de Puerto Plata) 10.000 (Population benefited by the improvement of shelters and the awareness raising activities in this field).

Sector name Number of beneficiaries per sector Target [INT] [FIN] Disaster Risk Reduction / Disaster Preparedness 41.145 0 44.782

4.2.8 [INT] In case of changes, please explain

No changes to report at this time.

4.2.9 [FIN] In case of changes, please explain

BENEFICIARIES Total National Level. Technicians of the Emergency Operation Center, ONAMET, ISU-UASD. 28 Trainers in the use of Toolkit for Collective Center's Management. 24 Provincial and municipal level. Collective Center's Managers. 224

Agreement number: ECHO/DIP/BUD/2013/94007 page 12/92 Reference: 2013/00169/FR/01/01 14/04/2015 224 Civil engineers and architects. 26 Master builders. 150 Volunteers of Civil Defense and other response institutions. 56 Members of Municipal PMR and Tsunami Action Committee. 27 Community Networks of PMR in 5 neighborhoods. 161 Puerto Plata journalists 30 Population of the 5 selected neighborhoods in San Felipe de Puerto Plata benefited by EWS and awareness raising activities for tsunami and seismic risk reduction and preparedness. 23,550 Population assisted through collective centre improvements and awareness on procedures and location 11,825 People benefited by tsunami awarenesses raising materials. 6,000 Population assisted by engineers, architects and master builders in the 7 municipalities. 780 Population assisted in real time drills for tsunami warning. 1,901 TOTAL 44,782

4.2.10 [FIN] Estimate per type of beneficiaries (in %) Women 51

Men 49

Infants less than 5 10

Children less than 18 42

Elderly more than 50 4

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CONTRIBUTION AGREEMENT [2013/00169/FR/01/01]

4. OPERATIONAL FRAMEWORK

4.3.1 OPERATIONAL OVERVIEW OF THE ACTION : Logical framework

Title of the Action : National institutions prepared and communities resilient to earthquakes and tsunamis in urban environments in the province of Puerto Plata.

Principal objective : Better prepared communities, national and local institutions to face disasters caused by earthquakes and tsunamis in the province of Puerto Plata, Dominican Republic

Intervention logic Objectively verifiable indicators Sources of verification Assumptions and Risks R: Occurrence of a major disaster in the province of Puerto Specific objective Indicator (1) Sources of verification (1) Plata during 2013-2014. R: Acts of violence against the volunteers and Project' staff in Strengthen national and local 5 selected urban neighborhoods in Puerto Plata List of participants in workshops the target communities. institutional capacities and increase have drawn up DRR plans, have an EWS for Community plans R: Changes in the technical staff designated by the institutions. resilience to earthquakes and tsunamis and have passed 70% of the indicators Manuals of EWS A: Authorities and institutions maintain the commitment to tsunamis in the province of Puerto of resilience that resulted with lowest scoring in Materials used in campaigns support the activities. Plata the baseline. Comparative baseline A: The population maintains interest in strengthening its Drill evaluation reports response capacities for emergencies and disasters. target value : 5 selected urban Evaluation report that will track A: The most vulnerable population groups participate in the neighborhoods evidence of success activities. A: Engineers and architects of the Province of Puerto Plata maintain interest to support earthquake risk reduction in their Indicator (2) Sources of verification (2) municipalities. A: Sphere facilitators trained in the previous DIPECHO funded At least 1,000 families of high seismic risk areas Awareness materials project are motivated to facilitate trainings to gain experience have received information on earthquake-resistant Tutoring Family sheets signed by local as trainers. constructions and at least 10% of them have authorities A: Participating institutions provide logistical support in roll received advice from the local authorities. Survey report carried out on the impact out trainings in selected areas. of the campaigns target value : A: Institutions maintain their trained staff after the end of the 1,000 families Evaluation report that will track project. evidence of success A: DIPECHO partners in DR maintain commitments.

Indicator (3) Sources of verification (3) 120 technicians of CD, shelter table and CM-PMR Printed copies of the tools used. are capable to manage collective centers using List of participants in workshops and SPHERE standards and 10,000 people are training. benefited with information and better conditions Coordination protocols. of shelters. Reports of the simulations. Photographic records. target value : 300 technicians

Indicator (4) Sources of verification (4) A tsunami national committee has been Act creating the National Committee of established with capacities to carry out tsunami Tsunamis. modeling and implement EWS using SOP List of participants in training to validated by the CNE for tsunami warning at members of the Tsunamis national central and sub-national level. committee. Standard Operating Procedures for target value : 30 technicians and tsunami alert. SOP

Result (1) Indicator (1) Sources of verification (1) Urban coastal area of the Province of At least 50 volunteers of the CM-PMR are List of participants in training activities. Puerto Plata have an Early Warning capable to do first response in case of tsunamis Equipment delivery reports. System for Tsunamis articulated with and earthquakes and are able to facilitate the Photographic records. PMR Municipal Committees and with a training process (including EWS) at community focus on protecting livelihoods and level. inclusion of the most vulnerable families with special attention to women. Target value : 30 volunteers (Civil Defense, CM-PMR)

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Indicator (2) Sources of verification (2) The 5 selected urban neighborhoods have List of participants in trainings and strengthened community resilience across the workshops. organization, training and mapping and risk Risk maps. management plans with a focus on gender and Community risk management plan. livelihoods protection. Photographic records. Target value : 5 DRR plans and maps

Indicator (3) Sources of verification (3) The four elements of EWS for Tsunamis (hazard Operation manuals of EWS. monitoring, warning protocols, communication Community risk management plans. systems and evacuation drill) have been Equipment delivery report. implemented in the city of Puerto Plata. Photographic records. Target value : 5 selected neighborhoods EWS

Indicator (4) Sources of verification (4) Evacuation routes have been marked and Delivery of materials report. improved its conditions in urban neighborhoods Design of evacuation routes and maps. benefited by the Early Warning System for Summary sheets of the work performed. Tsunamis. Photographic records.

Target value : 5 neighborhoods with evacuation routes

Indicator (5) Sources of verification (5) 50% of a sample of families at high risk from Awareness campaigns scripts. selected urban districts and 50% of a sample of Photographic records. the student population of the selected schools Listings of awareness materials used. know what to do in case of earthquakes and Survey results report carried out on the tsunamis. impact of the campaigns in selected neighborhoods and schools. Target value : 50% of families and student sample.

Result (2) Indicator (1) Sources of verification (1) Municipalities of the province of Puerto At least three municipalities of Puerto Plata have Maps of seismic risk zoning for land Plata have technical capacities to regulate been developed and approved maps and policy use planning purposes and urban and advise the population on instruments to regulate earthquake-resistant planning. earthquake-resistant constructions. constructions in the formal and informal sectors. Policy documents and records for the regulation of municipal buildings. Target value : 3 municipalities

Indicator (2) Sources of verification (2) At least 30 civil engineers and architects of Trainings list of participants. Puerto Plata and more than 140 master builders Materials used in training. are capable to build considering Certificates with CODIA endorsement. earthquake-resistant techniques. Target value : 170 constructors trained

Indicator (3) Sources of verification (3) More than 1,000 families in Puerto Plata province Popular version of seismic resistant have received information and advice for building regulations. earthquake-resistant constructions through the Delivery list of materials at the distribution of a popular version of the national municipal level. regulation. Photographic records. Target value : 1,000 copies of popular version

Agreement number: ECHO/DIP/BUD/2013/94007 page 16/92 Reference: 2013/00169/FR/01/01 14/04/2015

Result (3) Indicator (1) Sources of verification (1) Shelter Sector institutions have acquired Collective Centre ToT toolkits are adapted to the ToT Toolkits printed the capacity to implement shelter tools local context and at least 25 trainers are certified National Roster of Trainer of Trainers. designed by DIPECHO projects and have under CCCM global cluster standards to carry out Photographic records. key shelters available known by general country wide trainings. population for immediate use that ensure dignified living conditions. Target value : 25 trainers and 200 copies of toolkit

Indicator (2) Sources of verification (2) At least 120 key staff based in at risk areas from National roster of collective centre the shelter sector have received training and managers scoring at least 70% in the evaluation of National roster of sphere trainers appropriation and implementation of shelter tools. Photographic records Target value : 120 collective centers managers

Indicator (3) Sources of verification (3) At least 8 collective centers, identified through Trainings aimed at roundtables and their use for specific natural disasters, location CM-PMR list of participants. and accommodation capacity, are improved to Coordination and communication meet Sphere Standards related to service provision. protocols. Reports of simulations developed. Target value : 8 collective centers improved Photographic record.

Indicator (4) Sources of verification (4) 10,000 persons in at risk areas reached through Communication activities report and brochures and radio spots on the use, purpose and materials used to disseminate the location of collective centres and others sites information. designated to provide shelter. Target value : 10,000 people informed.

Result (4) Indicator (1) Sources of verification (1) ONAMET, COE, Civil Defense and 2 tsunami inundation maps have been produced Report containing tsunami inundation Municipalities in Puerto Plata have and 20 national technicians know about the maps for north Dominican Republic strengthened its capacities to respond to methodology for generating tsunami inundation and for Puerto Plata the tsunami hazard maps for other localities. Target value : 2 maps and 20 trainees

Indicator (2) Sources of verification (2) 1 report of the impact of 1946's tsunami in the Field Interviews Report Bavaro-Nagua coastal area including at least 30 field interviews of tsunami survivors. Target value : 1 report and 30 interviews

Indicator (3) Sources of verification (3) One inter-agency national Tsunami Standard Signed protocol of relevant mandated Operational Procedure (SOP) is developed, agencies (ONAMET, COE, Civil officially approved and is known to relevant local Protection), Press quotes, Reports of authorities local workshops including SOP presentations Target value : One signed Tsunami SOP

Indicator (4) Sources of verification (4) Education sector have "Educational Tools for Educational Tools for Tsunami Tsunami" for awareness raising activities at Printed copies of documents, national level to benefit 6,000 families located in repository of documentation at the most prone tsunamis areas. UNESCO (UNESDOC) and CRID Agreement number: ECHO/DIP/BUD/2013/94007 (Centro Regional de Información sobre page 17/92 Reference: 2013/00169/FR/01/01 14/04/2015

Target value : 6,000 copies of tsunami Desastres) awareness mat

Agreement number: ECHO/DIP/BUD/2013/94007 page 18/92 Reference: 2013/00169/FR/01/01 14/04/2015

Activity (1-1) Selection, training and equipping of network volunteers of the CM-PMR response institutions.

Activity (1-2) Organizational support, training and mapping production and community plans for risk management in selected urban neighborhoods.

Activity (1-3) Establishment of alert thresholds and design and implementation of the components of the Early Warning System for Tsunamis in selected urban neighborhoods.

Activity (2-1) Development and implementation of a regulatory framework at the municipal level to control construction in high risk areas.

Activity (2-2) Training of engineers, architects and master builders of the province of Puerto Plata on earthquake-resistant constructions and seismic assessments.

Activity (2-3) Development and distribution of the popular version of the existing regulations for earthquake-resistant buildings.

Activity (3-1) Adapt existing Collective Center training toolkit to Dominican context and carry out ToT course from the Collective Centers' Roster.

Activity (3-2) Carry out training workshops on Collective Centers Management and Sphere Standards covering most at risk areas.

Activity (3-3) Identify key Collective Centres that would provide shelter in tsunami, earthquake or flash flooding events that require urgent intervention in terms of accommodation and service provision short comings to ensure minimal humanitarian standards at these sites.

Activity (4-1) Development of tsunami inundation maps for the north of Dominican Republic and specifically for Puerto Plata.

Activity (4-2) One workshop on tsunami inundation models, including as input the inundation maps developed through Activity 4.1., to develop in-country capacities for tsunami modeling.

Agreement number: ECHO/DIP/BUD/2013/94007 page 19/92 Reference: 2013/00169/FR/01/01 14/04/2015

Activity (4-3) Field interviews and report for the 1946 tsunami event in Bavaro-Nagua coastal area

Pre-conditions : Technical staff hired and trained Project office installed. Agreement letters signed with the implementing partners. Project socialized with communities and authorities.

Agreement number: ECHO/DIP/BUD/2013/94007 page 20/92 Reference: 2013/00169/FR/01/01 14/04/2015

4.3.2.1 Specific Objective

Specific Objective

Strengthen national and local institutional capacities and increase resilience to earthquakes and tsunamis in the province of Puerto Plata

Detailed description

Intermediate report comment

By way of the initiatives and activities carried out to date, the capabilities of national and local entities have been strengthened, with better equipment, training and organization. The UASD has been strengthened with the design and conduction of the first graduating class of the Certificate Course on Seismic-resistant Constructions which is being carried out in Puerto Plata but which they will replicate themselves in other regions of the country. Civil Defense, the Red Cross and Firefighters of the province of Puerto Plata have been strengthened in their volunteer programs and now they can call on a network of over 30 facilitators who have the capability to conduct the processes for the organization, awareness-enhancing and training of the most vulnerable communities.

Final report comment

In general terms, the project has achieved its results and has contributed to strengthen the institutional capacities at a national and local level to reduce seismic and tsunami risks. At a national level: ONAMET, COE e ISU-UASD: Through the institutionalization of its protocols of actions and inter-institutional communication, as well as the training of technical personnel. The Ministry of Education: Through the distribution of printed materials to raise awareness and the development of methodological manuals for mainstreaming the issue of disaster risk management and tsunami in educational curriculums. UASD: Through the institutionalization of the Advanced Course for the earthquake-resistant buildings. Civil defense and the national table of shelters: Through the creation of the first roster of 24 national trainers that were trained to teach management courses and management of Collective Centers. At local level: CM-PMR of San Felipe of Puerto Plata: Through the formation and training of "Tsunami Action Team" with more than 20 public and private institutions as well as civil society. Civil Defense, the Red Cross, and the Fire Department of Puerto Plata: Through the creation, training, and equipping of an inter-institutional network of volunteers who led the process of awareness and community training. The Ministry of Education: Through the training of teachers from schools of the province and technical staff of the regional and municipal districts of education. CODIA: Through the training of 26 of its members that include civil engineers and architects on the subject of earthquake-resistant buildings (Advanced Course dictated by UASD). The Municipalities of the Province of Puerto Plata :Through the support in the formulation of municipal ordinances for the implementation of earthquake-resistant buildings regulations and a proposal for the creation of the Urban Planning Office in the municipalities of the province that do not have one installed yet. The Builders Association of the Province of Puerto Plata: Through the training of more than 150 builders across the province in techniques related to the application of earthquake-resistant buildings regulations. The Media in Puerto Plata: Through the training of more than 30 journalists and media directors. These skills taught generated more than 30 radio and television programs, information campaigns, press releases and articles in print and electronic format on national and local media. At the community level: 161 people from community organizations of the 5 neighborhoods of the project, developed their plans for disaster risk reduction (DRR) and participated in a process of organization and training. More than 20,000 people (according to estimates) were informed about the disaster risk conditions of the province and in particular of the city of Puerto Plata through the media and drills, home visits and awareness chats were also supported by the project. 130 families in the province received direct support and advice from trained engineers and architects through the advanced course dictated by the UASD. The family visits and guidance to the builders allowed the construction of more than 100 homes in a safer way by applying the earthquake-resistant techniques. The external evaluation include an assessment of the achievement of the results in terms of impact, efficiency, added value and sustainability and also include some lessons learned to move forward in this matter. Annexes: Annex 1. External evaluation report Agreement number: ECHO/DIP/BUD/2013/94007 page 21/92 Reference: 2013/00169/FR/01/01 14/04/2015

Agreement number: ECHO/DIP/BUD/2013/94007 page 22/92 Reference: 2013/00169/FR/01/01 14/04/2015

Indicator ( 1/4 )

Short description Sources of verification

5 selected urban neighborhoods in Puerto Plata have drawn up List of participants in workshops Community DRR plans, have an EWS for tsunamis and have passed 70% of the plans Manuals of EWS Materials used in indicators of resilience that resulted with lowest scoring in the campaigns Comparative baseline Drill evaluation baseline. reports Evaluation report that will track evidence of success

Target value 5 selected urban neighborhoods

Intermediate value 5 selected urban neighborhoods

Final value 5 selected urban neighborhoods

Detailed description

Intermediate report comment

The process of community organization and the drafting of their plans for disaster risk reduction (DRR) will begin in the month of March 2014. This is because the strategy selected has been to first train a network of volunteers for Civil Defense, the Red Cross and Firefighters to become trainers of said community processes. To date, some leaders and members of selected neighborhood councils have participated in some activities of the project in which they have been informed of the process that will be carried out in their territories. At the end of the project, data-gathering will be undertaken to determine the degree of advance with respect to the level of community resilience indicators which were recorded at the beginning of the project. Annexes: Annex 1 List of participants in meetings and workshops Annex 2 Training of volunteers network at municipal level (Materials, agenda, methodology)

Final report comment

5 plans for disaster risk reduction (DRR) were prepared in a participatory manner by organizations and community leaders with the technical support of project staff and volunteer network of Civil Defense, Red Cross, and Puerto Plata Firefighters. These plans include maps, protocols for emergencies or contingencies, and also a list of priority actions to reduce risks. As a Product of this process 5 Community Networks were organized and trained for Prevention, Mitigation, and Disaster Response (RC -PMR) in the 5 neighborhoods selected. These community structures are responsible for implementing the plan and maintaining continuous communication with the Prevention, Mitigation, and Response (CM -PMR) Municipal Committee, in the town of San Felipe of Puerto Plata. These five areas are included in the Early Warning Tsunami System of the city and have basic equipment provided by the project for the diffusion and communication of alerts issued by the CM-PMR. It should be noted that regarding the progress on the community resilience indicators raised at the beginning of the project, the community organizations appreciated a major advance in 80% of cases by the end of the project. Annexes: Annex 2. DRR community plans. Annex 3. Summary of participants in community workshops. Annex 4. Contingency Plan including EWS for tsunamis in Puerto Plata city. Annex 5. Comparative baseline for resilient indicators.

Indicator ( 2/4 )

Short description Sources of verification

At least 1,000 families of high seismic risk areas have received Awareness materials Tutoring Family sheets information on earthquake-resistant constructions and at least 10% signed by local authorities Survey report carried of them have received advice from the local authorities. out on the impact of the campaigns Evaluation report that will track evidence of success

Target value 1,000 families

Intermediate value 0

Final value 1,000 families

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 23/92 Reference: 2013/00169/FR/01/01 14/04/2015 Intermediate report comment

Awareness-enhancing campaigns are foreseen for the second half of 2014 and they will be carried out by the network of constructive teachers who will be trained for that purposes by the UASD during the first half of 2014. As part of the certificate course on seismic-resistant resilience carried out in the regional campus of the UASD in Puerto Plata, the 30 participants selected 5 families each (150 families in all) to offer them advice corresponding to the area of constructing or reinforcing their dwellings, applying the seismic-resistant guidelines in effect in the country.

Annexes: Annex 3 Description of training's process of engineers and constructive teachers.

Final report comment

A total of 1,000 families in the selected project areas were visited door to door by 32 volunteers of the Civil Defense, Red Cross, and Fire Department of Puerto Plata. In total, these families were composed by 2,849 men and 1,776 women. In addition to collecting information on the characteristics of families and some socioeconomic aspects, family visits included awareness messages about the conditions of seismic risk in their neighborhood and vulnerability of their homes and "What to Do" in case of earthquakes and tsunamis. For this activity printed materials and direct talks were used with a family member who was interviewed. On the subject of earthquake-resistant, 130 families were in the process of building or remodeling their homes, and they received direct advice from the 26 engineers and architects who passed the Advanced Course dictated by the UASD. These consultancies were accompanied and approved by the municipality of San Felipe Puerto Plata Annexes: Annex 6. Data base of 1,000 families visited one by one. Annex 7. Example of tutoring family sheet and report.

Indicator ( 3/4 )

Short description Sources of verification

120 technicians of CD, shelter table and CM-PMR are capable to Printed copies of the tools used. List of manage collective centers using SPHERE standards and 10,000 participants in workshops and training. people are benefited with information and better conditions of Coordination protocols. Reports of the shelters. simulations. Photographic records.

Target value 300 technicians

Intermediate value 24 Trainer of Trainers

Final value 248 technicians

Detailed description

Intermediate report comment

The Toolkit for Training in Collective Centre Management has beens produced, printed and used in the week long Trainer of Trainers that formed 24 key national authority officers. Trainers have begun planning for the 6 roll out workshops aiming at training 120 collective centre managers. they have also carried out other trainings in their area of responsibility training so far 48 collective centre managers. Trainees have been added to the National Roster of Collective Centre Managers. Annexes: Annex 4 Toolkit for Collective Centre Management Training ToT Annex 5 ToT training materials, participants, photos

Final report comment

248 technicians (140 Male /108 Female) are capable to manage Collective Centers using sphere standards exceeding the original target of 120 (The original target value has a mistake that is not corresponding to indicator). From these, 24 were trained as trainers (22 male /2 female) and 224 the roll out trainees (118 male / 106 female). Given the location of the collective shelters, the banners located in the collective shelters, and the additional awareness raising activities, an estimated of 10% of the population (11,828 persons) benefited with information and better conditions of shelters. Annexes: Annex 8. ToT report, materials, participants, pictures. Annex 9. Roll out training report, participants, pictures.

Indicator ( 4/4 )

Agreement number: ECHO/DIP/BUD/2013/94007 page 24/92 Reference: 2013/00169/FR/01/01 14/04/2015

Short description Sources of verification

A tsunami national committee has been established with capacities Act creating the National Committee of to carry out tsunami modeling and implement EWS using SOP Tsunamis. List of participants in training to validated by the CNE for tsunami warning at central and members of the Tsunamis national committee. sub-national level. Standard Operating Procedures for tsunami alert.

Target value 30 technicians and SOP

Intermediate value 0

Final value 30 technicians and SOP

Detailed description

Intermediate report comment

A first coordination meeting with ONAMET, COE, ISU and SGN took place in June 2013. It agreed to look for a legal framework to task ONAMET as technical focal point for tsunamis and also agreed to explore the creation of a Tsunami National Committee as well as an inter-institutional protocol for tsunami. A draft of that protocol is already available and a consultant will be hired to work on that protocol in March-May 2014.

Final report comment

After a detailed discussion through several workshops and technical assistance provided by UNESCO, the national agencies ONAMET, COE and ISU/UASD finalized their own Standard Operating Protocol (SOP) and a national inter-agency SOP. The official lunching of a national inter-agency SOP for Tsunami took place at the House of United Nations in Santo Domingo, on October 27, 2014. Annexes: Annex 10. SOP Tsunamis at a national level

Agreement number: ECHO/DIP/BUD/2013/94007 page 25/92 Reference: 2013/00169/FR/01/01 14/04/2015

4. OPERATIONAL FRAMEWORK

4.3.2.2 MORE DETAILED INFORMATION PER RESULT - Result (1)

Details

Result's short description

Urban coastal area of the Province of Puerto Plata have an Early Warning System for Tsunamis articulated with PMR Municipal Committees and with a focus on protecting livelihoods and inclusion of the most vulnerable families with special attention to women.

Total amount 219.842,50 € [INT] Total amount 134.681,86 € [FIN] Total amount * 221.226,61 €

Sector Disaster Risk Reduction / Disaster Preparedness Sub-sectors Local disaster management components Information, education, communication Small-scale infrastructure and services

Number of beneficiaries 30.770 Intermediate number of ben. 30.770 Final actual number 37.550

Status of beneficiaries IDP Population Refugees Returnees Others

Detailed description

Intermediate report comment

To date a technical team called Tsunami Action has been has been formed and which has representatives from the Municipal Committees for Prevention, Mitigation and Response (CM-PMR) of the coastal municipalities of the province of Puerto Plata (San Felipe de Puerto Plata, Sosúa, Montellanos, Luperón and Villa Isabela). A total of 20 persons make up said team and to date 2 sessions have been carried out (One 2-day training for and another half-day for planning). The members of the Tsunami Action team are prepared to implement the Early Alert System for tsunamis and in March 2014 it is planned to begin with the drafting of the protocols for coordination and to implement the mechanisms for monitoring mechanisms with the national entities responsible for the matter (ONAMET, COE, ISU-UASD, etc). Another important advance is the signing up and training of 14 volunteer women and 18 men volunteers coming from Civil Defense, the Red Cross and Firefighters from the province of Puerto Plata (Municipalities of Luperón, Villa Isabela, Sosúa, Montellanos and San Felipe de Puerto Plata) who will be responsible for facilitating the processes for the reduction of disaster risks at the community level. On the other hand, 36 representatives (28 men and 8 women) from the CM-PMR of the province have been trained on the issue of gender equity to ensure the inclusion of same in all the foreseen project activities and especially in the process of gathering information to implement the SAT for tsunamis at the community level. In the methodology foreseen for the establishment of the SAT, the gathering of information on the ways of making a living for the population most exposed to tsunamis is foreseen, to include said information in the response protocols and to thereby reduce the potential losses and to the economy and to the means of making a living for the most vulnerable population. Final report comment

The city of Puerto Plata has an Early Warning System (EWS) for tsunami detection with flood maps that cover along the coast of the province and the northern part of the country. At the institutional level, the EWS is articulated through a coordination protocol with the Emergency Operations Center (COE) nationwide and the Municipal Committees for Disaster Prevention, Mitigation and Response (CM -PMR) locally. More than 50 volunteers from the Civil Defense, Red Cross and Fire Department from the coastal municipalities of the province of Puerto Plata, were trained to carry out the early warning system for tsunamis and to implement actions of search and rescue in case it is required in an emergency situation. For the city of Puerto Plata, an "Action Team Tsunami" was formed and trained with more than 20 institutions of CM-PMR and they developed protocols and evacuation maps tested in two drills in real time. In the 5 neighborhoods in which the projects intervened, there was an inventory conducted of small businesses and other means of life that are most exposed to potential tsunamis. This inventory was incorporated in the Community Disaster Risk Reduction plans (DRR) with information separated by sex and the most vulnerable population.

AgreementThe final number number: of beneficiaries ECHO/DIP/BUD/2013/94007 corresponds to volunteers of Civil Defense and other response institutions, members of page 26/92 Reference: 2013/00169/FR/01/01 14/04/2015 Municipal PMR and Tsunami Action Committee, community networks of PMR in 5 neighborhoods, Puerto Plata journalists, population of the 5 selected neighborhoods in San Felipe de Puerto Plata benefited by EWS and awareness raising activities and the population assisted in real time drills for tsunami warning (See section 4.9)

Objectively verifiable indicators

Agreement number: ECHO/DIP/BUD/2013/94007 page 27/92 Reference: 2013/00169/FR/01/01 14/04/2015 Objectively verifiable indicators

Indicator ( 1/5 )

Short description Sources of verification

At least 50 volunteers of the CM-PMR are capable to do first List of participants in training activities. response in case of tsunamis and earthquakes and are able to Equipment delivery reports. facilitate the training process (including EWS) at community level. Photographic records.

Target value 30 volunteers (Civil Defense, CM-PMR)

Intermediate value 32 volunteers (Civil Defense, CM-PMR)

Final value 69 volunteers (Civil Defense, CM-PMR)

Detailed description

Intermediate report comment A network composed of 14 women volunteers and 18 men volunteers coming from Civil Defense, the Red Cross and Firefighters from the province of Puerto Plata (Municipalities of Luperón, Villa Isabela, Sosúa, Montellanos, and San Felipe de Puerto Plata) have received, to date, 4 of the 5 workshops foreseen for their training as community facilitators for the process for the reduction of disaster risk. These volunteers (mostly youth) will be those responsible for conducting and facilitating the process of organization, training and planning in the 5 neighborhoods chosen for the project, including the SAT component for tsunamis. Finalizing this training process is planned for February 2014 and in addition a camp is foreseen for the month of March to train a total of 60 volunteers (the 32 included to date plus 28 additional ones) in the matters of rescue from collapsed buildings and sea rescue. Finally, 60 kits have been purchased, with personal protection equipment (Helmets, gloves, flashlights, ropes, etc.) for the volunteers who will be trained in the issues of rescue, and thereby bettering their personal safety conditions at the time they provide services in their communities. Annexes: Annex 1 List of participants in meetings and workshops Annex 2 Training of volunteers network at municipal level (Materials, agenda, methodology) Annex 6 Photographic report of activities

Final report comment 37 volunteers (23 men and 14 women) were trained in the task of search and rescue in urban environments by participating in a 4 day camp organized in coordination with the Civil Defense, Red Cross, and Fire Department of Puerto Plata (https://www.flickr.com/photos/pnudrd/sets/72157644840730218/). As a complement of the training, 60 kits with personal protective equipment (helmets, gloves, flashlights, ropes, etc.) were distributed and pre-positioned in the institutions, and municipalities that participated in the training camp. Additionally, a network of 32 volunteers composed of 14 female and 18 male from the Civil Defense, Red Cross, and Fire Department of Puerto Plata (which are part of the CMPMR) were trained through 5 two days workshops, and more than 15 one day workshops for their training as community facilitators of the process of disaster risk reduction. These volunteers, (mostly young adults) were responsible of leading and facilitating the community awareness talks and also gave direct support as co-facilitators of the process of organizing, training, and planning in the 5 districts selected by the project, including the SAT component dealing with tsunamis. Annexes: Annex 11. List of volunteers trained in Search and Rescue. Annex 12. List of individual protection kits delivered by municipality and institution. Annex 13. List of volunteers trained as community trainers. Annex 14. Materials used in the training process for volunteers. Annex 15. Photographic records.

Indicator ( 2/5 )

Short description Sources of verification

The 5 selected urban neighborhoods have strengthened community List of participants in trainings and workshops. resilience across the organization, training and mapping and risk Risk maps. management plans with a focus on gender and livelihoods Community risk management plan. protection. Photographic records.

Target value 5 DRR plans and maps

Agreement number: ECHO/DIP/BUD/2013/94007 page 28/92 Reference: 2013/00169/FR/01/01 14/04/2015 Intermediate value 0 DRR plans and maps

Final value 5 DRR plans and maps

Detailed description

Intermediate report comment The process of organization, training and drawing up community plans and maps will begin during the month of March 2014. To date, a list of the methodology and materials to carry out the 9 community workshops foreseen for each selected neighborhood has been made ready. Those in charge of facilitation will be the volunteers trained for that purpose (See indicator R1.1) Final report comment The 5 neighborhoods selected by the project were organized in Community Networks for Prevention, Mitigation and Disaster Response (RC -PMR) with participation of different community organizations already present in every neighborhood. The structure used was taken from the experiences of other projects DIPECHO in the country which is a coordinating unit and four working committees. These community networks participated in a total of 5 training days and 6 days to prepare their DRR community maps and, plans. In total 161 people (83 women, 78 men) made up the community networks and participated in the whole process of planning and training. Furthermore, a small inventory was carried out in the 5 neighborhoods selected by the project of small businesses and other livelihood of the population that is most exposed to possible earthquakes and tsunamis. This inventory was incorporated in the DRR Community plans with data separated by sex and most vulnerable population. In addition to the training of community networks a course of eight days of community awareness were carried out by the volunteer network of the Civil Defense, Red Cross and Fire Department. More than 400 people of the 5 neighborhoods participated in such awareness activities including 250 children and adolescents who accompanied their parents carrying out activities and games in accordance to their age and educational level. Finally, it is important to mention that gender was a subject incorporated in the whole process of the community training, providing specific tools that allowed for a construction of DRR community plans with an adequate gender focus. Annexes: Annex 2. DRR community plans. Annex 3. Summary of participants in community workshops. Annex 14. Materials and tools used for community workshops.

Indicator ( 3/5 )

Short description Sources of verification

The four elements of EWS for Tsunamis (hazard monitoring, Operation manuals of EWS. warning protocols, communication systems and evacuation drill) Community risk management plans. have been implemented in the city of Puerto Plata. Equipment delivery report. Photographic records.

Target value 5 selected neighborhoods EWS

Intermediate value 5 selected neighborhoods EWS

Final value 5 selected neighborhoods EWS

Detailed description

Intermediate report comment The Tsunami Action team has been formed, made up of 11 organizations from the municipalities of San Felipe de Puerto Plata, Luperón, Sosúa, Villa Isabela and Montellanos. Taking into consideration that the studies to be effected by UNESCO insofar as Tsunamis and Paleotsunamis will cover the entire north coast of the country, the decision was made to include not only the municipality of San Felipe de Puerto Plata, but also the other coastal municipalities of the Province, thus extending the scope of the EWS. This corresponds to the work at the institutional level since work at the community level will continue with emphasis on the 5 neighborhoods chosen in the city of Puerto Plata. Other key actors are also taking part in the process such as the Ministry of Tourism and the hotel associations and private business associations willing to sign up with EWS. Also a radio communication system has been installed in the 7 municipalities of the Puerto Plata Province for early warning purpose. The equipment was procured in the former DIPECHO project. Also staff from Civil Defence and Fire Fighters has been trained in radio communication (Operation and maintenance). A consultor was hired for that purpose (Installation of the equipment and training). Annexes: Annex 1 List of participants in meetings and workshops Annex 6 Photographic report of activities Annex 7 Installation of radio-communication report. Annex 8 Radio-communication operation manual Agreement number: ECHO/DIP/BUD/2013/94007 page 29/92 Reference: 2013/00169/FR/01/01 14/04/2015

Final report comment The four elements of EWS for Tsunamis (hazard monitoring, warning protocols, communication systems, and evacuation drill) have been implemented in the city of Puerto Plata. Regarding the monitoring of threat and warning protocols, at national level the ONAMET was strengthened in its role as focal point for tsunamis issues in the country, also the internal protocol was updated for issuing warning bulletins or tsunami warning which includes the northern coast of the country and especially the city of Puerto Plata. At the level of local institutions monitoring, the threat has as its starting point at the occurrence of an earthquake strong enough to knock people off their feet (magnitude higher than 6 on the Richter scale) and thereby activates an institutional warning (Included in the alert protocol of the Tsunami Action team) that allows a precautionary evacuation of the populations located on the coast of Puerto Plata (According to the tsunami flood map generated with the support of the project) meanwhile the corresponding alert is confirmed with the COE and ONAMET. At the community level, In addition to the occurrence of a strong earthquake, there is a monitoring of signals of nature such as the withdrawal of the sea as an eminent sign of the occurrence of a tsunami. With regards to the communication system, a radio communication system has been installed in 7 municipalities of the Puerto Plata Province for early warning purpose. The equipment was procured in the former DIPECHO project. Also staff from Civil Defense and Fire Fighters has been trained in radio communication (Operation and maintenance). A consultant was hired for that purpose (Installation of the equipment and training). Additionally, the community networks were equipped with megaphones that allow them to warn people of a possible tsunami, guide them on preventive evacuations, and train the media to provide timely information through radio and television. Finally, to test the effectiveness of EWS, two drills were conducted in real time with an emphasis on the evacuation of schools located in the areas of greatest risk from tsunamis in Puerto Plata. These drills were organized and led by the Tsunami Action Team (more than 20 public and private institutions) and allowed them to strengthen their knowledge as well as adjust to interagency coordination and communication protocols. Annexes: Annex 4. Contingency Plan including EWS for tsunamis in Puerto Plata city. Annex 16. Tsunami hazard maps and study. Annex 17. Installation of radio-communication report. Annex 18. Radio-communication operation manual. Annex 19. Evacuation drills scripts and reports.

Indicator ( 4/5 )

Short description Sources of verification

Evacuation routes have been marked and improved its conditions Delivery of materials report. in urban neighborhoods benefited by the Early Warning System Design of evacuation routes and maps. for Tsunamis. Summary sheets of the work performed. Photographic records.

Target value 5 neighborhoods with evacuation routes

Intermediate value 0

Final value 5 neighborhoods with evacuation routes

Detailed description

Intermediate report comment This work of identification, signage and improvement of tsunami evacuation routes will be carried out as of the month of February 2014 utilizing as a baseline the preliminary tsunami flood map prepared by Global Matrix in April 2012. Once the more detailed maps being prepared by UNESCO are available, the evacuation routes will be updated and refined. Final report comment The 5 neighborhoods selected by the project were marked with evacuation routes, danger zones, and safe areas to tsunamis. A total of 125 signs were installed in the city of Puerto Plata. The signs were designed using the international symbols and were placed according to the map developed under the project that provides signalization of flood zones, evacuation routes, and safe areas from tsunamis for the city of Puerto Plata. Annexes: Annex 20. Example of tsunami signs installed in Puerto Plata city. Annex 21. Map of evacuation routs for tsunamis in Puerto Plata city.

Indicator ( 5/5 )

Short description Sources of verification

Agreement number: ECHO/DIP/BUD/2013/94007 page 30/92 Reference: 2013/00169/FR/01/01 14/04/2015

50% of a sample of families at high risk from selected urban Awareness campaigns scripts. districts and 50% of a sample of the student population of the Photographic records. selected schools know what to do in case of earthquakes and Listings of awareness materials used. tsunamis. Survey results report carried out on the impact of the campaigns in selected neighborhoods and schools.

Target value 50% of families and student sample.

Intermediate value 0%

Final value 90% of families and student sample.

Detailed description

Activities

Agreement number: ECHO/DIP/BUD/2013/94007 page 31/92 Reference: 2013/00169/FR/01/01 14/04/2015 Activities

Activity ( 1/7 )

Short description

Selection, training and equipping of network volunteers of the CM-PMR response institutions. Start date 01/05/2013

End date 30/05/2014

Detailed description

This network of men and women volunteers will be composed mainly by youngsters selected from the already existing volunteer groups of the Civil Defense, Red Cross and Fire Department with proved leadership skills and training experience. p. This network of volunteers will be the community link with CM-PMR of each municipality and will receive two types of training: The first training process will be conducted through a ToT course (4 months) to become community facilitators of processes for disaster preparedness and risk reduction. The course curriculum includes four training modules (one per month, 24 hours per module) on the following topics: 1) conceptual framework, risk management and description of natural phenomena, 2) Management training methodology for adults and community participatory techniques and 3) Handling the methodology for maps and community risk management plans production (see Activity 1.2) and 4) Focus on protecting vulnerable groups and empowering women as key stakeholders in community resilience. This ToT course will be taught by project staff with support from ONAMET and SGN for some technical issues and IOM / UNICEF / UN Women / UNAIDS. UNESCO will provide technical assistance on Tsunamis risk and will train the community on methodologies used for Early Warning Systems. The second training process will be conducted through two camps which will be facilitated by experienced Civil Defense, Red Cross and Fire Department (Confined Space Rescue-REC-Aquatic Rescue) and to which other young men and women volunteers from selected neighborhoods will be invited to expand local response capabilities. In turn, each individual member of the network of volunteers will be provided with a first response basic kit so they can put their knowledge into practice (Clothes, search and rescue kit, community facilitator kit).

Intermediate report comment A network composed of 32 volunteers (14 women and 18 men) has been made up with representatives of Civil Defense, the Red Cross and Firefighters from the coastal municipalities of the province of Puerto Plata (San Felipe de Puerto Plata, Luperón, Villa Isabela, Sosúa and Montellanos). These volunteers, mostly youth, have received 4 of the 5 workshops foreseen for their training as community facilitators. The issues of focus in the workshops have been the following: 1) Gender in the management of disaster risk: From the beginning, this workshop had the objective for the participants to be made aware of the gender perspective and to be able to include some key issues in the matter of gender equity which could be incorporated in all the tools and methodologies to be utilized in the community workshops; 2) Conceptual framework in community organization, governance and risk management; 3) Comprehension of extreme natural phenomena and their potential for harm to the exposed populations (Quakes, Tsunamis, Cyclones, Floods, Land- or Mudslides). Community mapping of disaster risk; 4) The community Early Alert Systems and the focus on protection of the groups in the most vulnerable situation (Protection Chapter of the ESFERA Manual); 5) EDAN, management of projects for the reduction of risks and the drafting of community plans for RRD). This last workshop is foreseen to be held at the beginning of February 2014. Each workshop had a duration of 2 days (16 hours) utilizing a methodology which combined hours of theory (Approaches to the technical issues and the training tools for adults) and practical hours (Working in teams of 5 or 6 persons who presented that which they had learned playing the role of facilitators). In addition, field activities were added with games motivating teamwork, leadership, self-esteem, responsibility and communication. For this last issue, support was given by the facilitators of Caritas/CRS who have implemented a work methodology with youth in Puerto Plata under financing from USAID. The training process lasted more than foreseen since the selection of the volunteers first went through a process of awareness-enhancing with the heads of the institutions and, for this, a diagnostic was made of the volunteer programs of the selected institutions. On the other hand, by March 2014, it is planned to carry out a camp for rescue at sea and in collapsed buildings, directed by 60 volunteers from Civil Defense, the Red Cross and Firefighters in the province (The 32 volunteers trained as community facilitators will have the option of carrying out this course and the rest will be supplemented by other volunteers from said institutions). In addition, 60 personal protection kits have been acquired to be delivered during the camp to the 60 participants. These kits include helmets and protection gloves, knee and elbow rescue pads, ropes, safety rings and a carry pack for 3 liters of water. Final report comment A network composed of 32 volunteers (14 women and 18 men) has been made up with representatives of Civil Defense, the Red Cross and Firefighters from the coastal municipalities of the province of Puerto Plata (San Felipe de Puerto Plata, Luperón, Villa Isabela, Sosúa and Montellanos). These volunteers, mostly youth, have received 5 workshops (2 days each one) foreseen for their training as community facilitators. The issues of focus in the workshops have been the following: 1) Gender in the management of disaster risk: From the beginning, this workshop had the objective for the participants to be made aware of the gender perspective and to be able to include some key issues in the matter of gender equity which could be incorporated in all the tools and methodologies to be utilized in the community workshops; 2) Conceptual framework in community organization, governance and risk management; 3) Comprehension of extreme natural phenomena and their potential for harm to the exposed populations (Quakes, Tsunamis, Cyclones, Floods, Land- or Mudslides). Community mapping of disaster risk; 4) The community Early Warning System and the focus on protection of the groups in the most vulnerable situation (Protection Chapter of the ESFERA Manual); 5) Damages Assessment and Needs Analysis (DANA), management of projects for the reduction of risks and the drafting of community plans for DRR. Each workshop had a duration of 2 days (16 hours) utilizing a methodology which combined hours of theory (Approaches to the technical issues and the training tools for adults) and practical hours (Working in teams of 5 or 6 persons who presented that which they had learned playing the role of facilitators). In addition, field activities were added with games motivating teamwork, leadership, self-esteem, responsibility and communication. For this last issue, support was given by the facilitators of Caritas/CRS who have implemented a work methodology with youth in Puerto Plata under financing from USAID. The training process lasted more than foreseen since the selection Agreementof the volunteers number: first ECHO/DIP/BUD/2013/94007went through a process of awareness-enhancing with the heads of the institutions and, for this, a diagnosticpage was 32/92 Reference: 2013/00169/FR/01/01 14/04/2015 of the volunteers first went through a process of awareness-enhancing with the heads of the institutions and, for this, a diagnostic was made of the volunteer programs of the selected institutions. On the other hand, 37 volunteers from Civil Defense, the Red Cross and Firefighters in the province participated in a 4 days camp for rescue and search in urban environments. In addition, 60 personal protection kits have been acquired and delivered to Civil Defense, the Red Cross and Firefighters in the province. These kits include helmets and protection gloves, knee and elbow rescue pads, ropes, safety rings and a carry pack for 3 liters of water.

Activity ( 2/7 )

Short description

Organizational support, training and mapping production and community plans for risk Start date 01/05/2013 management in selected urban neighborhoods. End date 31/10/2014

Detailed description

The work at the community level will be provided by the volunteer network of CM-PMR (see Activity 1.1) in the selected communities. Project staff will provide a technical support as co-facilitators, provide logistic facilities for the development of community workshops and corporate-level coordination with municipalities and institutions belonging to the CM-PMR. The methodology and tools to be used are those developed by UNDP and UNESCO in the context of other similar projects in the region of Latin America and the Caribbean. (See Annex 3 examples of tools to be used)

Intermediate report comment This process will open in February 2014. The methodology of the 9 community workshops to be given in each neighborhood has been prepared and 32 volunteers (14 women and 18 men) have been trained in the use of these tools to facilitate the community workshops. The strategy to be implements will be 2 community workshops each month whereby in 4.5 months the organization, training and drawing up of the community plans and maps will be carried out.

13 members of Municipal Prevention, Mitigation and Response Committees (CM-PMR) have been trained in Geographical Information System to collect, database and mapping at community level. Final report comment The 5 neighborhoods selected by the project were organized in Community Networks for Prevention, Mitigation and Disaster Response (RC-PMR) with the participation of different community organizations already present in every neighborhood such as: neighborhood associations, School's parents association, church organizations, sports organizations, etc. The structure used was taken from the experiences of the other projects DIPECHO in the country which consist in a coordinating unit and 4 working committees (1- Water, Health and Hygiene, 2- Evaluation and Rescue, 3- Information and Communication, 4- Monitoring and Shelter). These community networks participated in a total of 5 training days and 6 days to prepare their DRR community maps and plans. In total, more than 161 people (83 women, 78 men) make up the community networks and participated in the whole process of training and planning distributed as follows:1- Neighborhood Playa Oeste (18 women, 11men), 2- Neighborhood Gregorio Luperón (20 women,4 men), 3- Neighborhood Los Coquitos (14 women ,12 men), 4- Neighborhood Nuevo Renacer (37 women, 23 men), and 5- Neighborhood Haiti (12 women, 10 men). It is worth mentioning a significantly higher female participation in the overall proportion of the community networks reflecting the usefulness of including gender focus as part of the workshops through out of the processes of community organization. Furthermore, a small inventory was carried out in the 5 neighborhoods selected by the project of small businesses and other livelihood of the population that is most exposed to possible earthquakes and tsunamis. This inventory was incorporated in Community DRR plans with data separated by sex and most vulnerable population

Activity ( 3/7 )

Short description

Establishment of alert thresholds and design and implementation of the components of the Early Start date 05/06/2013 Warning System for Tsunamis in selected urban neighborhoods. End date 30/04/2014

Detailed description

This activity will be coordinated with UNESCO and ONAMET that will carry out modeling of tsunamis and a study of paleotsunami to estimate recurrence times for the north of DR with focus on Puerto Plata (See activities 4.1 and 4.3). With inputs from both studies alert thresholds will be established and technical manuals of operation of the EWS (monitoring, forecasting, communication and dissemination of warnings) will be developed to give copies to institutions and communities involved and for dissemination to other stakeholders to replicate the experience. Maps with possible Tsunami affecting scenarios and evacuation routes will be incorporated into community plans. After the installation of the EWS, a drill will be coordinated with the CM-PMR and selected neighborhoods and have the support of the National COE, ONAMET and Civil Defense (Provincial Office and municipalities). The drill will focus on local capacities for preventive evacuation using a tsunami warning and will serve as awareness for people living in high risk areas. It will also have the support of the media as part of the awareness campaigns and training for journalists to be implemented under the project (see Activity1.6). Agreement number: ECHO/DIP/BUD/2013/94007 page 33/92 Reference: 2013/00169/FR/01/01 14/04/2015

Intermediate report comment The study of modeling/mapping of tsunamis and the study of paleotsunamis are foreseen to be finalized in June 2014. However, preliminary projects in April will allow refining the community mapping work and the establishment of alert thresholds. To date the Tsunami Action team is organized, composed of 11 organizations from the municipalities of San Felipe de Puerto Plata, Luperón, Sosúa, Villa Isabela and Montellanos. They received a training workshop in August 2013 which had the support of UNESCO and ONAMET as co-trainers. Said workshop provided the tools to be able to implement SAT in Puerto Plata. One week after the workshop, this Tsunami Action team met in the municipality of Luperón to plan the following activities and to define the strategy to be utilized to raise the awareness of the population and other key actors in order for them to participate in the process. In February 2014 the Tsunami Action team will carry out a workshop to draw up the draft coordination and communication protocol for tsunami alerts in Puerto Plata which will subsequently be presented to the institutions at the central level for its validation and approval.

A radio communication system has been installed in the 7 municipalities of the Puerto Plata Province for early warning purpose. The equipment was procured in the former DIPECHO project. Also staff from Civil Defence and Fire Fighters has been trained in radio communication (Operation and maintenance). A consultor was hired for that purpose (Installation of the equipment and training). Final report comment The four elements of EWS for Tsunamis (hazard monitoring, warning protocols, communication systems and evacuation drill) have been implemented in the city of Puerto Plata. Regarding the monitoring of threat and warning protocols, at national level the ONAMET was strengthened in its role as focal point for tsunamis issues in the country, also the internal protocol was updated for issuing warning bulletins or tsunami warning which includes the northern coast of the country and especially the city of Puerto Plata. At the level of local institutions monitoring, the threat has as its starting point at the occurrence of an earthquake strong enough to knock people off their feet (magnitude higher than 6 on the Richter scale) and thereby activates an institutional warning (Included in the alert protocol of the Tsunami Action team) that allows a precautionary evacuation of the populations located on the coast of Puerto Plata (According to the tsunami flood map generated with the support of the project) meanwhile the corresponding alert is confirmed with the COE and ONAMET. At the community level, In addition to the occurrence of a strong earthquake, there is a monitoring of signals of nature such as the withdrawal of the sea as an eminent sign of the occurrence of a tsunami. With regards to the communication system, a radio communication system has been installed in 7 municipalities of the Puerto Plata Province for early warning purpose. The equipment was procured in the former DIPECHO project. Also staff from Civil Defense and Fire Fighters has been trained in radio communication (Operation and maintenance). A consultant was hired for that purpose (Installation of the equipment and training). Additionally, the community networks were equipped with megaphones that allow them to warn people of a possible tsunami, guide them on preventive evacuations, and train the media to provide timely information through radio and television. Finally, to test the effectiveness of EWS, two drills were conducted in real time with an emphasis on the evacuation of schools located in the areas of greatest risk from tsunamis in Puerto Plata. These drills were organized and led by the Tsunami Action Team (more than 20 public and private institutions) and allowed them to strengthen their knowledge as well as adjust to interagency coordination and communication protocols. In the second drill, 1,076 students and 25 teachers were evacuated from four schools in the area of potential flooding by tsunamis. A further 200 people participated among the volunteers' response institutions and the Tsunami Action Team

Activity ( 4/7 )

Short description

Identification, marking and improving of evacuation routes in benefited communities for Start date 01/11/2013 tsunamis EWS. End date 31/10/2014

Detailed description

This activity will be coordinated with Civil Defense and selected urban districts. Evacuation routes identified will be evaluated in the field to define the needs for improvement and these signaling pathways. In addition to signaling and, if necessary, small drainage will be designed and implemented to improve the safety of roads identified as evacuation routes. Small infrastructure projects will be implemented with the support of labor from selected neighborhoods and will be designed and supervised by the civil engineer to be hired as part of the project. UNESCO and ONAMET provide advice to use standard materials already developed (Legend, Tsunami Glossary, posters and others).

Intermediate report comment This work of identification, signage and improvement of tsunami evacuation routes will be carried out as of the month of February 2014 utilizing as a baseline the preliminary tsunami flood map prepared by Global Matrix in April 2012. Once the more detailed maps being prepared by UNESCO are available, the evacuation routes will be updated and refined. Final report comment The 5 neighborhoods selected by the project were marked with evacuation routes, danger zones, and safe areas to tsunamis. A total of 125 signs were installed in the city of Puerto Plata. Of that total, 100 signals with a dimension of 24 x 32 inches corresponding to evacuation routes and safe areas and 25 signals with a dimension of 32 x 42 inches corresponding to critical points or danger zones. The signs were designed using the international symbols and were placed according to the map developed under the project that provides signalization of flood zones, evacuation routes, and safe areas from tsunamis for the city of Puerto Plata.

Activity ( 5/7 ) Agreement number: ECHO/DIP/BUD/2013/94007 page 34/92 Reference: 2013/00169/FR/01/01 14/04/2015

Short description

Designing and implementing awareness campaigns in the project intervention. Start date 04/06/2013

End date 30/06/2014

Detailed description

Three awareness campaigns will be implemented with the following audiences: 1) Men and women living in high disaster risk areas of the project, paying special attention to poor women and the most vulnerable and marginalized segments of at-risk-populations through home visits, 2) Students and teachers of schools in selected areas through recreational and cultural activities and 3) General population in the province of Puerto Plata through mass media. The volunteer network of CM-PMR will participate in the implementation of campaigns and staff of selected schools. The campaigns will be articulated with the celebration of the national and international days for DRR in 2013 and 2014 and the international campaigns of "Safety School" and "Building Resilient Cities" of the UNISDR and the materials to be used will be selected from other similar experiences with support from DIPECHO partners, UNESCO, IOM, and will be validated before it is played with the National COE, MINERD, ONAMET and other national bodies. At the end of the campaigns a survey will be conducted to measure the impact of the campaign on the selected beneficiaries. Additionally, activities for the observation of the international and national day for DRR will be coordinated with all DIPECHO partners in DR.

Intermediate report comment The awareness-enhancing campaigns on the family level and in the educational centers will be carried out by the network of 32 volunteers who are being trained for that purpose. The campaigns will be carried out as of March 2014. In like manner, during the training and planning sessions in the selected communities, parallel awareness-enhancing activities for children (sons and daughters of the workshop participants) will be conducted Final report comment Three awareness campaigns were carried out for the population located on the potential tsunami flood zones of the city of Puerto Plata. The campaign included key messages on what to do in case of earthquakes and tsunamis and also messages about risk reduction measures. The 3 campaigns are described below: 1. Campaign on home visits and group meetings aimed at the adult population of the 5 districts selected in the project. of project intervention: 1,000 families were visited door to door in the neighborhoods selected by the project, to deliver messages of awareness of risk conditions to earthquakes and tsunamis, and what to do in case of the occurrence of these phenomenon. The visits were conducted by 32 volunteers of the Civil Defense, Red Cross and Firefighters, which were trained by the project staff to conduct awareness campaigns. Each visit reflected the respondent's vulnerability of the family by exposing the family composition, if there were members who were disabled or elderly, income levels, etc. Also, the importance of having a family emergency plan that includes the location of a family meeting point, the location of collective centers in safe areas, and the importance of the evacuating time in order to safeguard certain goods and products related to the livelihood of the population. Additionally, there were 5 group meetings carried out at the Gregorio Luperon School, with the participation of 161 adults and where videos and documentaries were shown to raise awareness of the natural phenomena that can affect their neighborhoods and the first response actions necessary to save lives. 2. Educational campaigns for the school population of the districts covered by the project: For these campaigns, videos were shown about natural phenomena that are most likely to affect the population of the neighborhoods, also games like "Risk -Land" were used with questions about the risk of neighborhoods, as well as puppet shows dealing with earthquakes and tsunamis including "What to Do" to prevent loss of life and reduce the economic and social impact on the neighborhoods. The 250 children involved in this activities could broadcast these messages in a simpler language to their parents and other family members, which increased the impact of these awareness campaigns. 3. Massive campaign through the media: The project coordinator participated in 8 live TV programs and 2 live radio shows where the risk from earthquakes and tsunamis in Puerto Plata was addressed, they got to know the tsunami flood maps and evacuation routes, as well as messages about what families should do to reduce risk and save their lives and their properties. It is worth mentioning some of the most watched shows of Puerto Plate that Include: the 7:00 to 8:00 a.m. "El Día" (The Day) Program with Huchi Lora on Telesisitema channel 11; the 7:00- 8:00 PM Comienza la Noche (The Night's Beginning) with John Musa on Musa Vision channel 10; the 9:00-10:00 pm Noticias TV Plata (TV Plata News) with Antonio Heredia on TV Plata Channel 3; the 10:00 pm Ahora Luciano (Now Luciano) with Luciano Vasquez, and the Tribunal de la Arena en la Mañana (The court in the arena in the morning) with Aridi Perdomo, Mirna Santos, Frank Salvador and Euclides Lopez on channel 10.

Activity ( 6/7 )

Short description

Workshop for journalists and media executives. Start date 04/03/2014

End date 29/08/2014

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 35/92 Reference: 2013/00169/FR/01/01 14/04/2015 This activity will be coordinated by project staff with managers of local media (radio, TV and press) in the province of Puerto Plata and 20-25 interested journalists will be selected. For the type of participants the need for short working periods schedule have been identified (two hours on Fridays or Saturdays) for 2 calendar months for a total of 2 modules of 8 hours each. Topics to be covered are related to: 1) The characteristics of the earthquakes and tsunamis and impacts to the local economy and population, especially the most vulnerable population groups and their livelihoods and, 2) the role of the media communication mechanisms for dissemination of early warnings, emergency management and public building for advocacy with local and national authorities. For some sessions trainers mainly from the central COE will be invited. In addition several meetings will be held with the directors of the media to implement a massive awareness campaign aimed at the general public on DRR and what to do in situations of earthquakes and / or tsunamis.

Intermediate report comment On 20 September, a breakfast was held in Puerto Plata with 11 communication media editors and journalists to raise awareness and bring to their attention the disaster risk situation in Puerto Plata and to receive inputs for the training workshop for journalists foreseen in the project. A joint decision was taken in this breakfast for a workshop for 2 full days instead of short 4-hour sessions as foreseen at the beginning of same. The workshop is scheduled to be held in February 2014 with the participation of 60 journalists. A communication consultant has been contracted to lead this activity and further to support the systematization of success stories from the project and to support the high-profile celebration of the international and national day in the DR. Final report comment In September of 2013, a breakfast was held in Puerto Plata with 11 communication media editors and journalists to raise awareness and bring to their attention the disaster risk situation in Puerto Plata and to receive inputs for the training workshop directed towards journalists foreseen in the project. A joint decision was taken in this breakfast for a workshop for 2 full days instead of short 4-hour sessions as foreseen at the beginning of same. A communication consultant was hired to lead this activity. The workshop for journalists was held in February 2014 under the name Periodismo y la gestión de riesgo de desastres... la cobertura de prensa más allá de la emergencia (Journalism and disaster risk management... The press coverage beyond the emergency). This training was attended by 30 journalists and media directors who actively participated in various individual and group activities that generated various discussions and reflections, particularly on the causes of building disaster risks and the role the media plays in public awareness on how Puerto Plata is being developed, sometimes without taking into account natural hazards to which it is exposed such as earthquakes and tsunamis. The journalist's workshop included live programs on both television and radio to discuss about and follow up on the conclusions of these trainings. UNDP's project coordinator was invited to these programs, which was useful for the massive awareness campaigns that were planned, incurring in no additional cost for the project. This alliance with the media is part of the main achievements of the project and ensures to a certain extent a follow up on the actions taken to raise awareness for people at high risk.

Activity ( 7/7 )

Short description

Capture and systematize regular evidence of success and celebration of national and international Start date 07/05/2013 days for DRR in coordination with DIPECHO partners. End date 25/09/2014

Detailed description

Pictures, videos and interviews with stakeholders and beneficiaries will be held by the project staff to document the examples of reducing tsunami risks at community level, changes in attitude from local stakeholders and general population about tsunami warning and local knowledge about what to do in caseof earthquake or tsunami. All this products will be continuously systematized by a consultant during the project. With all DIPECHO partners in DR and UNISDR several activities will be coordinated to celebrate the national and international days for DRR. Photo exhibitions, joint press releases, radio spots and meetings to disseminate the evidence of success of the projects will be organized during the months of September and October 2013 and 2014. Also the stories of success will be disseminated periodically through social networks (Facebook, Twitter),webpages and other platforms (Forums) at national and regional level including the CDMA conferences.

Intermediate report comment With respect to the celebration of the international and national day for the reduction of disaster risk, in 2013, 2 activities were carried out which had great impact on the profile for local and national authorities. Both events were broadcast on-line by the UNDP communications department. The first event was carried out in Puerto Plata in September in the framework of the commemoration of the tenth anniversary of the earthquake which took place in Puerto Plata in 2003. Work was carried out jointly with ONESVIE to raise awareness about the seismic vulnerability situation of Puerto Plata insofar as critical infrastructures such as schools and hospitals. Over 150 persons participated and the findings presented caught the attention of the local and national authorities and the communication media which led to dozens of press releases, discussion programs on radio and television and a journalistic investigation article on the television show The Alicia Ortega Report (http://www.noticiassin.com/2013/09/puerto-plata-podria-convertirse-en-la-primera-zona-de-pais-con-alarma-tsunami/). As for the celebration of the international day, a joint activity was carried out in Santo Domingo by the ECHO partners and the National Association on the Handicapped which allowed enhancing the awareness of national authorities about the importance of raising the profile of the needs of handicapped persons in emergency situations but also their active role in the reduction of disaster risk. Over 100 persons participated and as a result of same the profile of the issue was raised in the communication media on a national level. The contribution of the project was payment of the hotel for the event and the technical support of a communication consultant. As a result of this work, on the international day for handicapped persons, the Listín Diario, which has national coverage, carried an article about the relationship of the handicapped and disasters. The published article in the following link: http://www.listin.com.do/la-vida/2013/12/2/301901/En-capacidad-de-ayudar Regarding the systematization of the stories of success of the project, personnel have been trained and a monthly bulletin is foreseen as of AgreementMarch 2014 number: which would ECHO/DIP/BUD/2013/94007 be placed on the UNDP Web Page and in the social media. As of that month of March, several of thepage activities 36/92 Reference: 2013/00169/FR/01/01 14/04/2015 March 2014 which would be placed on the UNDP Web Page and in the social media. As of that month of March, several of the activities of the project will have greater impact at the community level and will allow for the dissemination of the stories and experiences of the populations in risk situations and how the training, awareness-enhancing sessions and direct support of the project have generated changes in attitude and better conditions allowing for DRR. Final report comment With respect to the celebration of the international and national day for the reduction of disaster risk, in 2013, 2 activities were carried out which had great impact on the profile for local and national authorities. Both events were broadcast on-line by the UNDP communications department. The first event was carried out in Puerto Plata in September in the framework of the commemoration of the tenth anniversary of the earthquake which took place in Puerto Plata in 2003. Work was carried out jointly with ONESVIE to raise awareness about the seismic vulnerability situation of Puerto Plata insofar as critical infrastructures such as schools and hospitals. Over 150 persons participated and the findings presented caught the attention of the local and national authorities and the communication media which led to dozens of press releases, discussion programs on radio and television and a journalistic investigation article on the television show The Alicia Ortega Report (http://www.noticiassin.com/2013/09/puerto-plata-podria-convertirse-en-la-primera-zona-de-pais-con-alarma-tsunami/). As for the celebration of the international day, a joint activity was carried out in Santo Domingo by the ECHO partners and the National Association on the Handicapped which allowed enhancing the awareness of national authorities about the importance of raising the profile of the needs of handicapped persons in emergency situations but also their active role in the reduction of disaster risk. Over 100 persons participated in this activity. Moreover, as a result of this work, on the international day for handicapped persons, the Listín Diario, which has national coverage, carried an article about the relationship of the handicapped and disasters. The published article in the following link: http://www.listin.com.do/la-vida/2013/12/2/301901/En-capacidad-de-ayudar. A communication consultant was hired to lead this activity and further to support the systematization of success stories from the project and to support the high-profile celebration of the international and national day in the DR. With regards to the systematized success stories, the project generated two stories that have been published in the UNDP website, other electronic media and one of them published in the global site of UNDP (http://www.kw.undp.org/content/undp/en/home/ourwork/ourstories/republica-dominicana--preparados-para-actuar-ante-desastres.html). This latest publication in English allowed to take the case of Puerto Plata internationally. Also a video that includes best practices, achievements and success stories of the project was developed. Finally, it is worth mentioning that the project generated more than 20 publications on Dominican Republic UNDP Facebook page.

Means and costs

Agreement number: ECHO/DIP/BUD/2013/94007 page 37/92 Reference: 2013/00169/FR/01/01 14/04/2015 Means and costs

Mean ( 1/7 )

Short description

Staff (UNDP, OIM, UNESCO) Costs 58.837,50 € Intermediate report amount 49.131,38 € Final report committed 72.676,80 €

Detailed description

Attention: HTML TABLES DETECTED - For original input, please refer to: HTML_Table_6.html

Function Time

UNDP Project Coordinator 100%

UNDP Operational Technical assistant 100%

UNDP Administrative assistants, Puerto Plata and Santo Domingo Offices. 100%

UNDP Car Driver, Puerto Plata office. 100%

IOM CCCM specialist. 20%

IOM Administrative assistant 30%

UNESCO Senior Programme Specialist in Tsunami Warning Systems 10%

Intermediate report comment UNDP Project Coordinator (38.837,90) UNDP Operational Technical assistant (3.502,97) UNDP Administrative assistants, Puerto Plata and Santo Domingo Offices (4.439,24) UNDP Car Driver, Puerto Plata office (2.351,29) Final report comment Project Coordinator 45,207.42 UNDP Operational Technical assistant 4,140.73 UNDP Administrative assistant 4,564.21 Agreement number: ECHO/DIP/BUD/2013/94007 page 38/92 Reference: 2013/00169/FR/01/01 14/04/2015 UNDP Car Driver 2,393.11 UNV national volunteer network 1,314.12 IOM CCCM specialist. 5,625.00 IOM technical and administrative assistant 5,562.20 UNESCO Senior Programme Specialist in Tsunami Warning Systems 3,870.00

Mean ( 2/7 )

Short description

Support Cost Costs 19.505,00 € Intermediate report amount 18.698,14 € Final report committed 14.711,49 €

Detailed description

Support Cost (Office Rental & Maintenance-Premises, Communication & Audio Visual Equipment, Information Technology Equipment, Stationery & other Office Supplies).

Intermediate report comment Vehicle Fuel and lubricants (2.632,37) Office rent, services and cleaning (2.579,48) Telephone and internet services (544,64) Laptops (2). (1.745,45) Stationery & other Office Supp (327,55) Vehicle Rental (6.419,31) Travel expenses (Project staff) (3.212,05) Translation costs (1.237,31) Final report comment Vehicle (Rent and depreciation) 4,459.18 Vehicle Fuel and lubricants 3,595.37 Office rent, services and cleaning 2,740.55 Telephone and internet services 910.87 Laptops 436.36 Printer 332.43 Stationary and other office costs 1,618.08 Translation services 618.65

Agreement number: ECHO/DIP/BUD/2013/94007 page 39/92 Reference: 2013/00169/FR/01/01 14/04/2015

Mean ( 3/7 )

Short description

Local consultants. Costs 11.300,00 € Intermediate report amount 8.601,90 € Final report committed 15.440,28 €

Detailed description

- Support training and planning at local level. - Civil engineer for municipal support and community works

Intermediate report comment - Support training and installation of radio communication network. Final report comment Support training and installation of radio communication network. 8,601.90 Consultancy to support communication activities and training of journalists. 6,838.38

Mean ( 4/7 )

Short description

Workshops and training expenses. Costs 56.900,00 € Intermediate report amount 32.482,61 € Final report committed 81.791,07 €

Detailed description

- Volunteers training - Community workshops and training - Drills - Awareness campaigns - Training of journalists

Intermediate report comment Training Volunteer Network (Civil Defense, Red Cross and Fire Fighters) (20.558,58) Celebration of national DRR day and working breakfast with journalists (4.577,93) Gender workshops with municipal PMR Committees (714) GIS workshops with municipal PMR Committees (3.694,69) Strategic planning workshop (945,41) Socialization of the DIPECHO project (1.106,04) Materials and consumable for trainings (885.96) Final report comment Volunteer network training workshops and search and rescue camp. 30,299.86 Local Tsunami committee training workshops 21,506.63 Journalists training workshops 5,269.73

AgreementCommunity number: workshops ECHO/DIP/BUD/2013/94007 to elaborate DRR plans and awareness raising activities page 40/92 Reference: 2013/00169/FR/01/01 14/04/2015

17,373.37 Celebration of the national DRR Day - 10 years after the earthquake in Puerto Plata 3,374.68 Celebration of the international DRR Day PWD 3,966.81

Mean ( 5/7 )

Short description

Travel expenses. Costs 10.800,00 € Intermediate report amount 5.379,58 € Final report committed 12.744,04 €

Detailed description

- Institutional trainers from Santo Domingo.

Intermediate report comment - Institutional trainers from Santo Domingo Final report comment Daily Subsistence Allowance (DSA) for project staff to follow up activities at field level 7,013.90 Transport for local participants in workshops 3,356.27 Daily Subsistence Allowance (DSA) for national institution staff to support activities at local level 2,373.87

Mean ( 6/7 )

Short description

Materials and goods Costs 43.500,00 € Intermediate report amount 18.733,80 € Final report committed 20.853,12 €

Detailed description

- Kits for volunteers (Personal security, rescue equipment) - Construction materials for evacuation routes

Intermediate report comment - Kits for volunteers (Personal security, rescue equipment) Final report comment Search and rescue personal security kits 19,300.24 Signboards for tsunami evacuation routes and safe areas 1,552.88

Mean ( 7/7 )

Agreement number: ECHO/DIP/BUD/2013/94007 page 41/92 Reference: 2013/00169/FR/01/01 14/04/2015 Short description

Printing expenses. Costs 19.000,00 € Intermediate report amount 1.654,45 € Final report committed 3.009,81 €

Detailed description

- Awareness materials - Training materials - Maps and community plans

Intermediate report comment Maps (724,51) Printing documents for municipalities (929,94) Final report comment Stationary and printing for workshops 3,009.81

4. OPERATIONAL FRAMEWORK

4.3.2.2 MORE DETAILED INFORMATION PER RESULT - Result (2)

Details

Result's short description

Municipalities of the province of Puerto Plata have technical capacities to regulate and advise the population on earthquake-resistant constructions.

Total amount 130.142,50 € [INT] Total amount 74.585,26 € [FIN] Total amount * 129.672,15 €

Sector Disaster Risk Reduction / Disaster Preparedness

Sub-sectors Institutional linkages and advocacy Information, education, communication

Number of beneficiaries 6.170 Intermediate number of ben. 6.170 Final actual number 19.481

Status of beneficiaries IDP Population Refugees Returnees Others

Detailed description

Intermediate report comment

The municipalities of Imbert, Altamira, Montellanos, Sosúa, and San Felipe de Puerto Plata have 30 professionals to carry out seismic-resistant constructions. To date, an agreement has been signed with the Universidad Autónoma de Santo Domingo - UASD - to carry out the process of the training of 30 construction workers, 150 master builders and for the drafting of a user-friendly version of the regulations related to seismic-resistant constructions. The agreement was signed during the event for the 10-year commemoration of the Puerto Plata earthquake with the participation of over 150 persons from the municipalities of the province. In said event, CODIA and ONESVIE also undertook to support the implementation of these activities in the province and the mayors present publicly declared their interest in beginning with the process of approval of the guidelines allowing for the regulation of construction in their municipalities. Agreement number: ECHO/DIP/BUD/2013/94007 page 42/92 Reference: 2013/00169/FR/01/01 14/04/2015 Final report comment

There are 26 civil engineers and architects residencing within the province of Puerto Plata that have high capacities to meet the requirements of the relevant national regulations on earthquake-resistant buildings, there are also 150 builders trained in the techniques of earthquake-resistant buildings. On the other hand, town councils in the province have proposals for municipal ordinances for buildings regulations and have proposed the creation of a Urban Planning Office in the municipalities of the province that do not have one installed yet. Coordination to impart these skills and to make proposals for ordinances are done with the Dominican College of Engineers and Architects (CODIA) in Puerto Plata which has strengthened its role as an advisor to local governments and their link to highly vulnerable populations. In organizational aspects, the towns in Puerto Plata have progressed in creating and strengthening the builders associations that has enabled better coordination with city councils. Finally, a test trial was conducted with 130 families who received free advice from local councils through 26 trained engineers and architects and as a result, they have generated learned experiences to be implemented in a social support program for families with low incomes in the province to improve quality of their informal constructions. The final number of beneficiaries corresponds to civil engineers and architects, master builders, population assisted by engineers, architects and master builders in the 7 municipalities and population of the 5 selected neighborhoods in San Felipe de Puerto Plata benefited by awareness raising activities seismic risk reduction.(See section 4.9)

Objectively verifiable indicators

Agreement number: ECHO/DIP/BUD/2013/94007 page 43/92 Reference: 2013/00169/FR/01/01 14/04/2015 Objectively verifiable indicators

Indicator ( 1/3 )

Short description Sources of verification

At least three municipalities of Puerto Plata have been developed Maps of seismic risk zoning for land use and approved maps and policy instruments to regulate planning purposes and urban planning. earthquake-resistant constructions in the formal and informal Policy documents and records for the regulation sectors. of municipal buildings.

Target value 3 municipalities

Intermediate value 0

Final value 8 proposals developed

Detailed description

Intermediate report comment There has been progress in the identification of three municipalities with interest in approving and implementing ordinances and guidelines to regulate construction in their municipalities. The municipalities of Imbert, Guananico, Altamira, Luperón and Los Hidalgos have a joint initiative to set up an intermunicipal office which supports the issue of urban planning. The signature by CODIA and said municipalities of an agreement on technical support for the implementation of ordinances in this field is foreseen for the first half of 2014,. Final report comment 8 proposed municipal ordinances for 8 towns in the province were developed with the support of a consultant who was hired to generate these regulations and provide advice to the town councils. 6 ordinances for the 6 towns in the north-west of the province (Imbert, Altamira, Guananico, Sabinillas, Villa Isabela, and Luperon) took into account indicative maps that zone seismic risk, which were generated with the previous DIPECHO project. Despite the current political commitment of the towns' mayors and CODIA's willingness in supporting the implementation of these proposed ordinances, they require socialization with the Council Members in order for them be approved. UNDP will follow up this process in order to revise this issue with the town councils and ultimately approval and support in the implementation of these ordinances. Annexes: Annex 23. Proposal of ordinances to regulate constructions in municipalities of Puerto Plata.

Indicator ( 2/3 )

Short description Sources of verification

At least 30 civil engineers and architects of Puerto Plata and more Trainings list of participants. than 140 master builders are capable to build considering Materials used in training. earthquake-resistant techniques. Certificates with CODIA endorsement.

Target value 170 constructors trained

Intermediate value 30 constructors trained

Final value 176 constructors trained

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 44/92 Reference: 2013/00169/FR/01/01 14/04/2015 26 of 30 engineers and architects subscribed to CODIA managed to finalize and pass the Advanced Course "Foundations for analysis and construction of buildings using the Seismic Regulations: Evaluation techniques and reduction of vulnerability" dictated by the Autonomous University of Santo Domingo (UASD).On the other hand, 150 builders passed the earthquake-resistant buildings training course dictated by UASD conducted by 8 instructors (engineers and architects) from the Advanced Course. The Advanced Course designed by UASD is part of their academic offerings and it is expected to be replicated in the campus of Santo Domingo through another project funded by the European Union and implemented by UNDP. Meanwhile, the course for master builders was designed in coordination with the consortium of Plan/ Oxfam/ Habitat from the DIPECHO project in Azua, and endorsed by the Ministry of Public Works, with which it was possible to coordinate the licensing exam for the builders who passed the training course. These installed capacities in Puerto Plata have allowed for the organization of master builders in earthquake-resistant associations that strengthen the governance of the constructions in Puerto Plata. Annexes: Annex 24. List of Engineers and Architects trained. Annex 25. List of Master of buildings trained. Annex 26. Summary the Superior Course for engineers and architects. Annex 27. Materials used in the training of Master of buildings

Indicator ( 3/3 )

Short description Sources of verification

More than 1,000 families in Puerto Plata province have received Popular version of seismic resistant building information and advice for earthquake-resistant constructions regulations. through the distribution of a popular version of the national Delivery list of materials at the municipal level. regulation. Photographic records.

Target value 1,000 copies of popular version

Intermediate value 0

Final value 1,000 families received information

Detailed description

Intermediate report comment The UASD is carrying out the drafting of the popular versions of the 2 regulations related to seismic-resistant constructions in effect in the country. This version will be validated by the Ministry of Public Works in order to be able to utilize it as a reference material for the master builders who will be trained. Once the 150 master builders are trained and they have also finalized the certificate course that is being conducted with 30 engineers and architects in the province, campaigns of awareness-enhancing will be carried out at the level of the selected neighborhoods so as to reach the 1,000 families foreseen at the beginning of the project. Further, as part of the certificate course, each participant will provide direct advice to 5 poor families vulnerable to disasters so that 150 families will benefit from improving their constructions (new and remodeled ones) to ensure that the technical seismic-resistant guidelines are met with. Final report comment A total of 1,000 families from the selected neighborhoods of the project were visited door to door by 32 volunteers of the Civil Defense, Red Cross and Fire Department of Puerto Plata. These families represent 2,849 men and 1,776 women. In addition to collecting information on the composition of families and some socio-economic information, the family visits incorporated awareness messages and questions on "What to Do" in case of earthquakes and tsunamis. Printed materials and direct talks were used with family member who were interviewed. On the subject of earthquake-resistant, 130 families were in the process of building or remodeling their homes, and they received direct advice from the 26 engineers and architects who passed the Advanced Course dictated by the UASD. These consultancies were accompanied and approved by the town of San Felipe Puerto Plata. The popular version of the building regulations intended as reference material for the builders, was included in the manual handed out as part of the course and was only distributed to 150 builders. At a household level, a brochure prepared in the previous DIPECHO project in collaboration with ONESVIE and CODIA with information on how to make self-assessments on the conditions of seismic vulnerability was used for homes. Annexes: Annex 6. Data base of 1,000 families visited one by one. Annex 7. Example of tutoring family sheet and report.

Activities

Agreement number: ECHO/DIP/BUD/2013/94007 page 45/92 Reference: 2013/00169/FR/01/01 14/04/2015 Activities

Activity ( 1/4 )

Short description

Development and implementation of a regulatory framework at the municipal level to control Start date 01/07/2013 construction in high risk areas. End date 31/10/2014

Detailed description

This activity will be coordinated with DGODT in terms to provide advice to municipalities in the implementation of the inter-municipal office of urban planning. For this activity, a consultant civil engineer residing in Puerto Plata (10 months) with experience in earthquake-resistant buildings construction will be hired and provide an ongoing advice and training to local technicians in charge of the construction control. Regulatory framework will be developed, field instruments and zoning maps to be approved by the municipalities through municipal councils and make a proposal and financial scheme for the sustainability of a municipal urban planning that will use as technical support the initiative called "The Neighborhood's Engineer" with professionals assigned to the College of Engineers and Architects (CODIA) residing in the municipalities of Puerto Plata and that will be trained under the existing agreement between ONESVIE and CODIA (see Activity 2.2) to provide advice in earthquake-resistant construction to low-income population and builders in the informal sector. This activity is part of the commitments made by the majors of 7 municipalities of Puerto Plata through the signing of the "Declaration of Puerto Plata" in November 2012.

Intermediate report comment The process has been launched for contracting a consultant who will provide technical assistance to the selected municipalities for the drafting and implementation of municipal ordinances to regulate constructions and to support the training of the master builders and direct advice to high risk families. Final report comment A consultancy was hired for four months to advise the towns of the province of Puerto Plata in the formulation of the proposals of municipal ordinances and the commissioning of the Urban Planning Office in the municipalities of the province that do not have one installed yet. Unfortunately, the initially planned 10 month consultancy was not possible due to a lack of a local consultants in Puerto Plata with the required profile. Therefore, after the vacancy was launched twice, finally a person capable to provide the needed technical assistance was hired from Santo Domingo. The proposal to create an inter-municipal Urban Planning Office for Imbert, Altamira, and Luperon as well as for Guananico, Sabinillas and Villa Isabela is feasible from an economic point of view considering benefit/ cost, but it requires additional support from the Council Members to approve the budgets for the functioning of these offices. The proposal of a "Neighborhood Engineer" also has potential to be continued with the working collaboration of the CODIA and the city of Puerto Plata, taking the experience of the trial made with 130 families that received free advice from the 26 engineers and architects trained through Advanced Course dictated by the UASD. Finally, the proposed municipal ordinances that include, among other things, a mandatory course for builders as well as the issuing of temporary permits for the exercise the profession in the towns, has had good support from local authorities and builders associations. Therefore, a follow up from UNDP is required to submit these resolutions to the Council Members of the municipalities.

Activity ( 2/4 )

Short description

Training of engineers, architects and master builders of the province of Puerto Plata on Start date 15/07/2013 earthquake-resistant constructions and seismic assessments. End date 10/12/2013

Detailed description

For the training of engineers and architects a course will be organized in San Felipe de Puerto Plata in coordination with CODIA (Puerto Plata Regional Office) and ONESVIE under the current agreement signed with both institutions to strengthen the country's human resource in reducing seismic risk. Thirty engineers and architects registered in CODIA of the province of Puerto Plata will participate and the course will last for two months with 4 hours per week (Friday or Saturday). Instructors will be proposed by ONESVIE and CODIA. Additionally 3 one day training sessions will be convened in each municipality for three months led to master builders working in neighborhoods with higher seismic risk. These trainings will be given by the consultant civil engineer (see Activity 2.1) and each master builder will be given an overview of supporting materials including the popular version of the rules of procedure of earthquake-resistant buildings (see Activity 2.3).

Intermediate report comment 30 engineers and architects (5 women and 25 men) coming from the municipalities of Imbert, Altamira, Montellanos, Sosúa and San Felipe de Puerto Plata are currently going through the first graduating class of the certificate course on seismic-resistant constructions which is being given by the UASD in the Puerto Plata regional office. The Certificate Course has 4 modules and the first of them is currently being finalized. The modality of the certificate course consists of theoretical sessions on Friday afternoons (5 hours) and practical hours in the field and group and individual work for the purposes of evaluation of each module. As for the training of master builders, the instructor and participants manuals are being developed by the UASD to initiate the training for February 2014. Agreement number: ECHO/DIP/BUD/2013/94007 page 46/92 Reference: 2013/00169/FR/01/01 14/04/2015 Final report comment 26 engineers and architects (4 women and 22 men) subscribed to CODIA were able to finalize and pass the 120 hours Advanced Course "Foundations for analysis and construction of buildings using the Seismic Regulations: Technical assessment and reduction of vulnerability" which was dictated from the Autonomous University of Santo Domingo (UASD). As a final project for this course, it required for each student to provide a consultancy to 5 families with low resources who were either constructing or expanding their homes. On the other hand, 150 builders in 7 municipalities of the province passed the training course on techniques for earthquake-resistant buildings that consists of 8 modules of 8 hours each, also dictated by the UASD, and conducted by 6 instructors (engineers and architects) from the Advanced Course. Course materials for builders were designed in coordination with the consortium Plan/ Oxfam/ Habitat from the DIPECHO Azua project.

Activity ( 3/4 )

Short description

Development and distribution of the popular version of the existing regulations for Start date 01/06/2013 earthquake-resistant buildings. End date 19/09/2014

Detailed description

The development of the popular version will be coordinated with the CODIA, ONESVIE and the Ministry of Public Works and Communications. The target audience of the popular version is the informal level building houses and small buildings (lessthan 5 plants). The popular version includes illustrations and practical examples to guide local builders to include earthquake-resistant structural elements. A consultancy will be hired (3 months) to prepare the text of the popular version at the technical level but with a popular language and also another consultancy will be hired (3 months) for illustration and layout of the document to be reproduced and distributed. Copies of the popular version will be distributed mainly to master builders in the municipalities of project intervention.

Activity ( 4/4 )

Short description

Capture and systematize regular evidence of success. Start date 14/05/2013

End date 17/09/2014

Detailed description

Complementing the activity 1.7, pictures, videos and interviews with stakeholders and beneficiaries will be held by the project staff to document the examples of reducing seismic risks in the constructions of houses, changes in attitude from local population and trained engineers, architects and master builders. All this products will be continuously systematized by a consultant during the project. The stories of success will be disseminated periodically through social networks (Facebook, Twitter), webpages and other platforms (Forums) at national and regional level including the CDMA conferences.

Intermediate report comment Regarding the systematization of the stories of success of the project, personnel have been trained and a monthly bulletin is foreseen as of

Agreement number: ECHO/DIP/BUD/2013/94007 page 47/92 Reference: 2013/00169/FR/01/01 14/04/2015 Regarding the systematization of the stories of success of the project, personnel have been trained and a monthly bulletin is foreseen as of March 2014 which would be placed on the UNDP Web Page and in the social media. As of that month of March, several of the activities of the project will have greater impact at the community level and will allow for the dissemination of the stories and experiences of the populations in risk situations and how the training, awareness-enhancing sessions and direct support of the project have generated changes in attitude and better conditions allowing for a reduction in disaster risk.

Agreement number: ECHO/DIP/BUD/2013/94007 page 48/92 Reference: 2013/00169/FR/01/01 14/04/2015

Final report comment A communication consultant was hired to lead this activity and further to support the systematization of success stories from the project and to support the high-profile celebration of the international and national day in the DR. With regards to the systematized success stories, the project generated two stories that have been published in the UNDP website, other electronic media and one of them published in the global site of UNDP (http://www.kw.undp.org/content/undp/en/home/ourwork/ourstories/republica-dominicana--preparados-para-actuar-ante-desastres.html). This latest publication in English allowed to take the case of Puerto Plata internationally. Also a video that includes best practices, achievements and success stories of the project was developed. Finally, it is worth mentioning that the project generated more than 20 publications on Dominican Republic UNDP Facebook page. Annexes: Video of systematization of the project.

Means and costs

Agreement number: ECHO/DIP/BUD/2013/94007 page 49/92 Reference: 2013/00169/FR/01/01 14/04/2015 Means and costs

Mean ( 1/6 )

Short description

Staff (UNDP, OIM, UNESCO) Costs 58.837,50 € Intermediate report amount 49.131,38 € Final report committed 72.676,80 €

Detailed description

Attention: HTML TABLES DETECTED - For original input, please refer to: HTML_Table_7.html

Function Time

UNDP Project Coordinator 100%

UNDP Operational Technical assistant 100%

UNDP Administrative assistants, Puerto Plata and Santo Domingo Offices. 100%

UNDP Car Driver, Puerto Plata office. 100%

IOM CCCM specialist. 20%

IOM Administrative assistant 30%

UNESCO Senior Programme Specialist in Tsunami Warning Systems 10%

Intermediate report comment UNDP Project Coordinator (38.837,90) UNDP Operational Technical assistant (3.502,97) UNDP Administrative assistants, Puerto Plata and Santo Domingo Offices (4.439,24) UNDP Car Driver, Puerto Plata office (2.351,29) Final report comment Project Coordinator 45,207.42 UNDP Operational Technical assistant 4,140.73 UNDP Administrative assistant 4,564.21 Agreement number: ECHO/DIP/BUD/2013/94007 page 50/92 Reference: 2013/00169/FR/01/01 14/04/2015 UNDP Car Driver 2,393.11 UNV national volunteer network 1,314.12 IOM CCCM specialist. 5,625.00 IOM technical and administrative assistant 5,562.20 UNESCO Senior Programme Specialist in Tsunami Warning Systems 3,870.00

Mean ( 2/6 )

Short description

Support Cost Costs 19.505,00 € Intermediate report amount 17.964,44 € Final report committed 14.711,49 €

Detailed description

Support Cost (Office Rental & Maintenance-Premises, Communication & Audio Visual Equipment, Information Technology Equipment, Stationery & other Office Supplies).

Intermediate report comment Vehicle Fuel and lubricants (2.632,37) Office rent, services and cleaning (2.579,48) Telephone and internet services (544,64) Printer(1). (1.037,14) Stationery & other Office Supp (302,16) Vehicle Rental (6.419,31) Travel expenses (Project staff) (3212,05) Translation costs (1.237,31) Final report comment Vehicle (Rent and depreciation) 4,459.18 Vehicle Fuel and lubricants 3,595.37 Office rent, services and cleaning 2,740.55 Telephone and internet services 910.87 Laptops 436.36 Printer 332.43 Stationary and other office costs 1,618.08 Translation services 618.65

Agreement number: ECHO/DIP/BUD/2013/94007 page 51/92 Reference: 2013/00169/FR/01/01 14/04/2015

Mean ( 3/6 )

Short description

Local consultants. Costs 25.000,00 € Intermediate report amount 898,82 € Final report committed 10.979,97 €

Detailed description

Local consultants. - Civil engineer for municipal support and community works - Elaboration of popular version of existing regulations for earthquake-resistant buildings. - Consultant: Capture and systematize regular evidence of success.

Intermediate report comment - Elaboration of popular version of existing regulations for earthquake-resistant buildings (898,82) Final report comment Consultancy to support municipalities in regulation of seismic resistant constructions. 4,141.59 Consultancy to support communication activities and training of journalists. 6,838.38

Mean ( 4/6 )

Short description

Workshops and training expenses. Costs 13.600,00 € Intermediate report amount 5.533,28 € Final report committed 17.923,91 €

Detailed description

Workshops and training expenses. - Training of engineers, architects and master builders. - Validation of popular version of existing regulations for earthquake-resistant buildings

Intermediate report comment Training of engineers, architects and master builders (5.533,28) Final report comment Engineers/architects and master building training workshops 17,923.91

Mean ( 5/6 )

Short description

Travel expenses. Costs 3.200,00 € Intermediate report amount 1.057,34 € Final report committed 10.370,17 €

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 52/92 Reference: 2013/00169/FR/01/01 14/04/2015 Travel expenses. - Institutional trainers from Santo Domingo.

Intermediate report comment - Institutional trainers from Santo Domingo. Final report comment Daily Subsistence Allowance (DSA) for project staff to follow up activities at field level 7,013.90 Transport for local participants in workshops 3,356.27

Mean ( 6/6 )

Short description

Printing expenses. Costs 10.000,00 € Intermediate report amount 0,00 € Final report committed 3.009,81 €

Detailed description

Printing expenses. - Awareness materials (Popular version for earthquake-resistant buildings. - Training materials

Intermediate report comment

Final report comment Stationary and printing for workshops 3,009.81

4. OPERATIONAL FRAMEWORK

4.3.2.2 MORE DETAILED INFORMATION PER RESULT - Result (3)

Details

Result's short description

Shelter Sector institutions have acquired the capacity to implement shelter tools designed by DIPECHO projects and have key shelters available known by general population for immediate use that ensure dignified living conditions.

Total amount 200.317,50 € [INT] Total amount 60.637,09 € [FIN] Total amount * 202.661,61 €

Sector Disaster Risk Reduction / Disaster Preparedness Sub-sectors Institutional linkages and advocacy Information, education, communication Small-scale infrastructure and services

Number of beneficiaries 10.240 Agreement number: ECHO/DIP/BUD/2013/94007 page 53/92 Reference: 2013/00169/FR/01/01 14/04/2015 Intermediate number of ben. 10.240 Final actual number 12.073

Status of beneficiaries IDP Population Refugees Returnees Others

Detailed description

Intermediate report comment

24 Collective Centre Management Trainer of Trainers (ToT) have been formed at this time. Final report comment

The final number of beneficiaries corresponds to population assisted through collective centre improvements and awareness on procedures and location, trainers in the use of Toolkit for Collective Center's Management and Collective Center's Managers (See section 4.9)

Objectively verifiable indicators

Agreement number: ECHO/DIP/BUD/2013/94007 page 54/92 Reference: 2013/00169/FR/01/01 14/04/2015 Objectively verifiable indicators

Indicator ( 1/4 )

Short description Sources of verification

Collective Centre ToT toolkits are adapted to the local context and ToT Toolkits printed at least 25 trainers are certified under CCCM global cluster National Roster of Trainer of Trainers. standards to carry out country wide trainings. Photographic records.

Target value 25 trainers and 200 copies of toolkit

Intermediate value 24 trainers and 50 ToT toolkits

Final value 24 trainers and 50 ToT toolkits

Detailed description

Intermediate report comment 24 Collective Centre Management Trainer of Trainers (ToT) have been formed. 50 copies of the ToT toolkit were produced as it targets ToT trainees only. 200 copies of a 3D video on Sphere Standards and Collective Centre Management video produced. 200 copies on Guiding Principles on Internally Displaced persons re produced. 6 roll out trainings under preparation to cover key collective centre managers from civil defense, COE and Dominican Red Cross from every province of the Dominican Republic. Annexes: Annex 4 Toolkit for Collective Centre Management Training ToT Annex 5 ToT training materials, participants, photos Final report comment

24 Collective Centre Management staff members were trained as trainer of trainers. 50 copies of the ToT toolkit were produced for ToT trainees, and provided with the tools to deliver the trainings. The training tools include: a video on Sphere Standards and Collective Centre Management (200 copies, http://youtu.be/o4r_UeLFKSo) and a reprinting of the Guiding Principles on Internally Displaced persons (200 copies). Annexes: Annex 8. Training invitation, agenda, participants list, training materials including the toolkit and the link to the 3D video, results of the training evaluation and pictures.

Indicator ( 2/4 )

Short description Sources of verification

At least 120 key staff based in at risk areas from the shelter sector National roster of collective centre managers have received training and scoring at least 70% in the evaluation National roster of sphere trainers of appropriation and implementation of shelter tools. Photographic records

Target value 120 collective centers managers

Intermediate value 48 key staff trained

Final value 274 technicians trained

Detailed description

Intermediate report comment 120 key staff targeted with the 6 roll out trainings to be held in 2014 country wide. Trainees have begun internal trainings in their areas of responsibility covering so far 48 key staff. Final report comment

Agreement number: ECHO/DIP/BUD/2013/94007 page 55/92 Reference: 2013/00169/FR/01/01 14/04/2015

The national roster of collective centre managers was developed by training a total of 274 persons (149 male / 125 female) in ten trainings: implemented in Cabarete (Dec/13), Puerto Plata (Feb/14), Dajabon (March/14), Azua (March/14), Capotillo (three simultaneous trainings April/14), Valverde (May/14), Azua (May/14), Monteplata (May/14). Trained collective centre managers mainly include members from the Civil Defense, COE and Dominican Red Cross. Annexes: Annex 9. Planning methodology, participants lists and statistics, training reports and pictures.

Indicator ( 3/4 )

Short description Sources of verification

At least 8 collective centers, identified through their use for Trainings aimed at roundtables and CM-PMR list specific natural disasters, location and accommodation capacity, of participants. are improved to meet Sphere Standards related to service Coordination and communication protocols. provision. Reports of simulations developed. Photographic record.

Target value 8 collective centers improved

Intermediate value 0

Final value 8 collective centers improved

Detailed description

Intermediate report comment Planned for 2014. Final report comment

The assessment of potential Collective Center s, has leed to the improvement of eight centers, including three schools benefiting from minor infrastructure improvements (Centro educativo Jose Francisco Peña Gomez, Escuela Juana Caraballo and Escuela M. Conception Gomez Matos) and five community centers with new water and sanitation facilities including bathrooms, showers and water points (Play los Dominguez, Complejo Deportivo Liga Padre las Casas, Cancha 12 de Octubre, Club Deportivo y Cultural Colinas del Sur, Play Villa Progreso). Annexes: Annex 28. Designs, agreement / acknowledgement letters, photographs, and google earth map coordinates.

Indicator ( 4/4 )

Short description Sources of verification

10,000 persons in at risk areas reached through brochures and Communication activities report and materials radio spots on the use, purpose and location of collective centres used to disseminate the information. and others sites designated to provide shelter.

Target value 10,000 people informed.

Intermediate value 0

Final value 11,825 people informed.

Detailed description

Intermediate report comment Planned for 2014. Final report comment

Agreement number: ECHO/DIP/BUD/2013/94007 page 56/92 Reference: 2013/00169/FR/01/01 14/04/2015

Awareness materials were produced to inform persons in at risk areas of Puerto Plata on the use, purpose and location of collective centres, including one video, two radio spots and a website. The awareness strategy also included household visits to one thousand households, information sessions for students in five schools in Puerto Plata, reaching a total of 411 students, and 228 visits to the tsunami video in youtube https://www.youtube.com/watch?v=MINF2BI_inE&feature=youtu.be); http://youtu.be/Io9q0dax5LU. Annexes: Annex 29. Including video, audio spots, pictures.

Activities

Agreement number: ECHO/DIP/BUD/2013/94007 page 57/92 Reference: 2013/00169/FR/01/01 14/04/2015 Activities

Activity ( 1/5 )

Short description

Adapt existing Collective Center training toolkit to Dominican context and carry out ToT course Start date 01/05/2013 from the Collective Centers' Roster. End date 30/09/2013

Detailed description

IOM has these materials available which have been used in the Colombia and Namibia ToT and roll out trainings. They will be adapted to the Dominican context in coordination with the Mesa de Albergues to respond to their needs and expectations. The project will bring in a CCCM assessor and trainer with experience with these toolkits (in addition to the in country CCCM assessor) to facilitate this process. Toolkits will then be printed (200 copies) and made available for the trainer of trainer workshop in order for trainees to learn how to use them and facilitate roll out trainings. Among the Trainees for the DR Collective Centre Roster established in 2012 by the previous DIPECHO, 25 persons will be selected based on an pre evaluation of capacities and also on coordination with the institutions they represent to ensure their availability and participation in the process, to receive a training of trainers formation in Collective Centre Management in order to carry out rollout trainings in coordination with other DIPECHO partners in at least 9 locations selected on the basis of their vulnerability and risk of natural disasters. This will form a core capacity in terms of humanitarian settlement response, and establish a sustainable incountry capacity to keep building capacities in this sector country wide. These participants trainees will come from Civil Defense, the Dominican Red Cross, and other national institutions that had officials trained in previous DIPECHO phases. They will be formed and receive official CCCM ToT certification, they will be provided with the materials to multiply trainings and receive support through the project to carry out roll out trainings.

Intermediate report comment Building on the 2012-2013 DIPECHO project that developed the Toolkit for Collective Centre Management for Dominican Republic, a specific Toolkit for Training on Collective Centre Management was developed following similar CCCM initiatives carried out in Namibia, Mali, Thailand and other countries. 50 copies were produced as it targets Trainer of trainers only and is meant to be used at the ToT workshop. The toolkit comprises an 11 module section introducing disaster risk management, the guidelines for trainers and every module of the trainings. The second part are 42 tools designed to convey key messages during trainings and include a 3D video on Sphere Standards and Collective centre management (200 copies produced), and the re production of the Guiding principles on internal displacement (200 copies re produced). The toolkit is packaged in a rucksack along with all required materials to deliver a training in order to facilitate mobility and access even during emergency situations. Trainings are designed to be manually delivered not requiring additional materials, electricity or technological appliances. Roll out trainings have been reduced from 9 to 6 as funded activities decreased from the original submitted request. These trainings will cover Collective centre management and will not include real time Sphere Training as available budget cannot cover it. Instead alternative on distance mode Sphere training is being explored. A trainer of trainer workshop was carried out on November 2013 with 24 selected candidates that had received previous CCCM trainings in the past DIPECHO project. candidates were selected on the basis of the previous training, position, representing either Civil defense, COE or the Dominican red cross and passing a test on basic CCCM knowledge. Training consisted on adapted Collective Centre Management training package. It was facilitated by two CCCM certified trainers. Dominican Republic has now a second roster of 24 collective centre trainer of trainers that will replicate the 6 roll out trainings and other internal trainings and augment the number of collective centre managers country wide. Final report comment A training package for Collective Center Management was developed based on IOM experience in Namibia and Colombia strengthening governmental and non-governmental capacities on Coordination and Camp Management (CCCM) for displaced populations. The training package includes the training manual and a number of printed training materials, and a 3D video on the application of Sphere Standards in Collective Centres. These training materials were developed in coordination with the Shelter working group (Mesa sectorial de albergues). The Trainer of Trainers (ToT) for Collective Centre Managers was held in November 2013 with 24 selected candidates that had received previous CCCM trainings in the past DIPECHO project contributing to the development of a Collective Centre managers' roster, to build capacities in vulnerable regions along the country. The training included the sphere norms required for Camp / Collective Center Managers. The roster data is managed by Shelter and Collective Centers section of the Civil Defense.

Activity ( 2/5 )

Short description

Carry out training workshops on Collective Centers Management and Sphere Standards covering Start date 01/08/2013 most at risk areas. End date 30/04/2014

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 58/92 Reference: 2013/00169/FR/01/01 14/04/2015 This activity will be coordinated with all DIPECHO partners in DR. The 25 Trainer of Trainers formed (See activity 3.1) will facilitate roll out trainings in locations to be identified in coordination with national emergency management authorities and DIPECHO partners based on vulnerability, recurrence of natural disasters, levels of local capacity, among others. One workshop will be carried out per selected area and ToT facilitators will divide themselves to facilitate them. Each roll out training aims at training at least 20 key persons in each location. The amount of locations is at least 6 and will be increased through the commitment established with national DIPECHO partners to fund more roll out workshops in their respective area of intervention. Participants will come from Civil Defense, Dominican Red Cross and other national and local stakeholders that play a role in humanitarian settlement management. Costs for 6 of these trainings will be covered by the present project and additional roll out trainings will be covered by other DIPECHO projects within their respective areas of intervention. Costs include materials, venue, accommodation, and transportation. Rollout trainings will have a duration of 3-4 days each. IOM in house CCCM trainer will provide support and supervision of trainings in order to ensure standards of training and sustainability. Trainees per area will be added to the DR Collective Centre Managers Roster and will create sub roster at region level, providing local capacity to respond to shelter needs. Additionally, Sphere trainings will either take place right after Collective Centre trainings or on a separate date but will target the same geographical areas, locations, and candidates. Trainings will be provided by in country Sphere Trainers trained in 2012 in the framework of DIPECHO projects and the "Risk Management Forum" (OCHA, UNDP, IOM, OXFAM, and Red Cross). DIPECHO projects will cover logistics, venue and materials for workshops, facilitators lend their services to gain experience.

During the trainings evaluations of individual performance and appropriation will be carried out through simulation exercises and written tests.

Intermediate report comment Six Rollout trainings are planned for 2014 covering the following areas: 1-Puerto Plata (Feb) covering North East and North central areas 2-San Juan de la Maguana (March) covering Western area 3-La Vega (March) covering Central and Southern areas 4-Boca Chica (April) covering South Central and Capital District 5-San Francisco de Macoris (May) covering North Eastern area 6-Boca Chica (May) covering East and South Eastern areas These trainings will not cover on presence Sphere trainings as available budget cannot cover it, instead alternative on distance training is being explored. Final report comment Certified trainers have delivered 10 workshops training 274 persons (149 Male / 125 Female) in Collective Centre Management. The trainings were implemented in: Cabarete (6-8/12/2013), Puerto Plata (3-6/02/2014), Dajabon (7-9/03/2014), Azua (20-55/03/2014), Capotillo -three simultaneous trainings- (3-6/04/2014), Mao-Valverde (5-6/04/2014) and Monte Plata (22-25/05/2014)

Activity ( 3/5 )

Short description

Identify key Collective Centres that would provide shelter in tsunami, earthquake or flash Start date 01/08/2013 flooding events that require urgent intervention in terms of accommodation and service provision short comings to ensure minimal humanitarian standards at these sites. End date 30/08/2014

Detailed description

This activity will be coordinated with Civil Defense to identify key collective centres that require improvements to be able to accommodate persons and provide minimal humanitarian services under Sphere Standards. 8 Collective Centres will be selected and receive improvements such as roofing, waterstorage and distribution, increased hygienic and toilette capacity to ensure humanitarian standards.

Intermediate report comment Activity planned for 2014. Final report comment

28 potential Collective Centers were identified and assessed in Puerto Plata (Annex R3-A3 Centros Colectivos evaluados). This initial pre-selection was revised based on several variables including: areas vulnerable to a tsunami (April 2014), physical structure, location and access, assurance that the preselected sites could be used as collective shelters, and on the actual need for works to increase its capacity to protect and assist displaced populations. From the initially evaluated centers, only one was finally selected for reparations and construction works (Club Padre Liga las Casas). A number of additional Collective Centers was revised, from which seven finally selected for reparations and construction works. Agreements where made with the institutions or organizations in charge of the administration of these centers, not only to facilitate the infrastructure works, but to ensure that the centers could be used as Collective Centers. From the eight Collective Centers improved to meet Sphere Standards, three schools benefited from minor infrastructure improvements (Centro Educativo Jose Francisco Peña Gomez, Escuela Juana Caraballo and Escuela M. Conception Gomez Matos) and five facilities with new water and sanitation facilities including (bathrooms, showers and water points (Play los Dominguez, Complejo Deportivo Liga Padre las Agreement number: ECHO/DIP/BUD/2013/94007 page 59/92 Reference: 2013/00169/FR/01/01 14/04/2015 Casas, Cancha 12 de Octubre, Club Deportivo y Cultural Colinas del Sur, Play Villa Progreso). IOM participated in the preparation of the National Disaster Response Plan, supporting the shelter working group to streamline the Collective Center Management into the Plan.

Activity ( 4/5 )

Short description

Design and diffuse an awareness campaign on Collective Centers'purpose and location Start date 01/08/2013

End date 31/10/2014

Detailed description

General awareness materials and a radio spot will be created and disseminated through an awareness raising campaign targeting Puerto Plata and other at risk areas of the DR with messaging on collective centers' purpose, location, access and use.

Intermediate report comment Activity planned for 2014. Final report comment Detailed description: Awareness materials were produced to inform persons in at risk areas of Puerto Plata on the use, purpose and location of collective centres, including one video, two radio spots and a website shared with the media for dissemination. The awareness strategy included household visits, and information sessions for students in five schools in Puerto Plata.

Activity ( 5/5 )

Short description

Participation and contribution in the Caribbean Disaster Management conference of CDEMA. Start date 01/10/2013

End date 31/10/2014

Detailed description

UNDP, UNESCO and IOM Project staff will participate in the annual conferences of CDMA in the Caribbean in 2013 and 2014. The main good practices of the project and technical tools will be disseminated in those conferences in coordination with ECHO and DIPECHO partners in Dominican Republic. Also key stakeholders from national institutions will be supported to participate in both conferences.

Intermediate report comment The project coordinator has participated in the organization and execution of the first regional workshop of DIPECHO carried out in Port-of-Spain, Trinidad and Tobago from 30 September to 2 October 2013. The contribution of the project has been principally the preparation of the session addressing the drafting of the country documents and in the presentation of the tool for the management of temporary shelters. Participation in the 2014 CDMA conference is expected, to present the principal tools and success stories of the project. Final report comment The project coordinator participated in the organization and execution of the first regional workshop of DIPECHO carried out in Port-of-Spain, Trinidad and Tobago from 30 September to 2 October 2013. The contribution of the project has been principally the preparation of the session addressing the drafting of the country documents and in the presentation of the tool for the management of temporary shelters. The project coordinator also participated in the regional DIPECHO workshop carried out in Jamaica in October 2014. UNDP supports the elaboration of the Dominican Republic Country Document that was presented in that regional workshop.

Means and costs

Agreement number: ECHO/DIP/BUD/2013/94007 page 60/92 Reference: 2013/00169/FR/01/01 14/04/2015 Means and costs

Mean ( 1/7 )

Short description

Staff (UNDP, OIM, UNESCO) Costs 58.837,50 € Intermediate report amount 5.885,98 € Final report committed 72.676,80 €

Detailed description

Attention: HTML TABLES DETECTED - For original input, please refer to: HTML_Table_8.html

Function Time

UNDP Project Coordinator 100%

UNDP Operational Technical assistant 100%

UNDP Administrative assistants, Puerto Plata and Santo Domingo Offices. 100%

UNDP Car Driver, Puerto Plata office. 100%

IOM CCCM specialist. 20%

IOM Administrative assistant 30%

UNESCO Senior Programme Specialist in Tsunami Warning Systems 10%

Intermediate report comment IOM Administrative assistant (5.885,98) Final report comment Project Coordinator 45,207.42 UNDP Operational Technical assistant 4,140.73 UNDP Administrative assistant 4,564.21 UNDP Car Driver 2,393.11 UNV national volunteer network Agreement number: ECHO/DIP/BUD/2013/94007 page 61/92 Reference: 2013/00169/FR/01/01 14/04/2015

1,314.12 IOM CCCM specialist. 5,625.00 IOM technical and administrative assistant 5,562.20 UNESCO Senior Programme Specialist in Tsunami Warning Systems 3,870.00

Mean ( 2/7 )

Short description

Support Cost. Costs 19.505,00 € Intermediate report amount 589,95 € Final report committed 14.711,49 €

Detailed description

Support Cost (Office Rental & Maintenance-Premises, Communication & Audio Visual Equipment, Information Technology Equipment, Stationery & other Office Supplies).

Intermediate report comment Stationery & other Office Supplies (589,95) Final report comment Vehicle (Rent and depreciation) 4,459.18 Vehicle Fuel and lubricants 3,595.37 Office rent, services and cleaning 2,740.55 Telephone and internet services 910.87 Laptops 436.36 Printer 332.43 Stationary and other office costs 1,618.08 Translation services 618.65

Mean ( 3/7 )

Short description

Local consultants and international consultants. Costs 13.100,00 € Intermediate report amount 6.084,69 € Final report committed 16.185,00 €

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 62/92 Reference: 2013/00169/FR/01/01 14/04/2015 Local consultants and international consultants. International consultants: - Adaptation of ToT toolkit - Facilitation and preparattion of ToT

Intermediate report comment - Adaptation of ToT toolkit (5.129,38) - Facilitation and preparattion of ToT (955,31) Final report comment Consultancy to elaborate and training Toolkit CCCM collective centres 12,770.17 Consultancy to elaborate radio and Tv spots for awareness on tsunami and collective centres 3,414.83

Mean ( 4/7 )

Short description

Workshops and training expenses. Costs 25.225,00 € Intermediate report amount 16.779,42 € Final report committed 28.925,42 €

Detailed description

Workshops and training expenses. - ToT toolkit Collective Centers trainers. - Training Collective Centers Managers. - Training Sphere Guidelines facilitators. - Simulation with COE and CM-PMR

Intermediate report comment - ToT toolkit Collective Centers trainers (16.779,42) Final report comment Workshops to train Collective Centres managers at national level 28,925.42

Mean ( 5/7 )

Short description

Travel expenses. Costs 9.750,00 € Intermediate report amount 9.494,83 € Final report committed 16.847,79 €

Detailed description

Travel expenses. - Institutional trainers from Santo Domingo. - CCCM expert trainer (Tickets, DSA) - Participation CDMA conferences

Intermediate report comment - Institutional trainers from Santo Domingo (2.291,85) - Participation regional DIPECHO meetings and workshop (Trinidad and Tobago) (7.202,98) Final report comment

Agreement number: ECHO/DIP/BUD/2013/94007 page 63/92 Reference: 2013/00169/FR/01/01 14/04/2015 Daily Subsistence Allowance (DSA) for project staff to follow up activities at field level 7,013.90 International tickets and DSA to train in CCCM collective centres toolkit 3,418.34 International tickets and DSA to attend regional DIPECHO workshops meetings in Trinidad and Tobago and Jamaica. 6,415.55

Mean ( 6/7 )

Short description

Printing expenses. Costs 52.450,00 € Intermediate report amount 21.802,22 € Final report committed 29.062,54 €

Detailed description

Printing expenses. - ToT Toolkits Collective Centers. - Training and workshops materials - Awareness raising materials - Radio spots

Intermediate report comment ToT Toolkits Collective Centers (21.802,22) Final report comment Stationary and printing for workshops 3,009.81 CCCM collective centres toolkit and personal toolkit for trainers 26,052.74

Mean ( 7/7 )

Short description

Goods and other materials costs. Costs 21.450,00 € Intermediate report amount 0,00 € Final report committed 24.252,57 €

Detailed description

- Improvement of selected shelters - Construction materials

Intermediate report comment

Final report comment Materials and goods to improve the 8 collective centres selected 24,252.57

4. OPERATIONAL FRAMEWORK

4.3.2.2 MORE DETAILED INFORMATION PER RESULT - Result (4) Agreement number: ECHO/DIP/BUD/2013/94007 page 64/92 Reference: 2013/00169/FR/01/01 14/04/2015

Details

Result's short description

ONAMET, COE, Civil Defense and Municipalities in Puerto Plata have strengthened its capacities to respond to the tsunami hazard

Total amount 244.842,50 € [INT] Total amount 77.070,53 € [FIN] Total amount * 235.714,06 €

Sector Disaster Risk Reduction / Disaster Preparedness Sub-sectors Local disaster management components Institutional linkages and advocacy Information, education, communication

Number of beneficiaries 30.400 Intermediate number of ben. 30.400 Final actual number 29.578

Status of beneficiaries IDP Population Refugees Returnees Others

Detailed description

Intermediate report comment

A Request for Proposals for a paleotsunami study and a tsunami hazard assessment for northern Hispaniola have been open to international competition and will be evaluated in January 2014, to allow for implementation as from March 2014. Two of the three committed Tsunami Education Tools (TETs) have been translated and 2000 copies have been printed and will be used during the activities of the project with communities and schools. Consultants have been hired to produce two School Manuals (pre-school and first grade) that are now scheduled to review by experts from the scientific community and from the Ministry of Education. Final report comment

The final number of beneficiaries corresponds to technicians of the Emergency Operation Center, ONAMET, ISU-UASD, people benefited by tsunami awareness raising materials and population of the 5 selected neighborhoods in San Felipe de Puerto Plata benefited by EWS and awareness raising activities for tsunami preparedness (See section 4.9)

Objectively verifiable indicators

Agreement number: ECHO/DIP/BUD/2013/94007 page 65/92 Reference: 2013/00169/FR/01/01 14/04/2015 Objectively verifiable indicators

Indicator ( 1/4 )

Short description Sources of verification

2 tsunami inundation maps have been produced and 20 national Report containing tsunami inundation maps for technicians know about the methodology for generating tsunami north Dominican Republic and for Puerto Plata inundation maps for other localities.

Target value 2 maps and 20 trainees

Intermediate value 0

Final value 2 maps

Detailed description

Intermediate report comment A Request for Proposals for a tsunami hazard assessment for northern Hispaniola has been open to international competition and will be evaluated in January 2014, to allow for implementation as from March 2014. This RfP includes the training and the actual inundation maps. While a very important literature is available to characterize the Septentrional Fault Zone (SFZ) and the North Hispaniola fault (NHf), the main tsunami hazard sources for Northern Dominican Republic, there is no tsunami models available for this region. There is no scientific consensus on the recurrence of events on the SFZ and there is no consensus either on the source of the earthquake and tsunami of Northern Haiti in 1842. That earthquake is thought to have ruptured the SF offshore northern Haiti; although a rupture of the northern Haiti thrust further north has also recently been proposed. While a revision of the literature could have improved the situation we thought that a meeting of recognized experts on Earthquake and Tsunami Hazard with relevant and directly related publications would be more useful. This meeting took place in July 2013 in Port au Prince, Haiti and the editing of the scientific report took August-October. With the results of the Experts meeting the two ECHO projects met on November 12th, 2013, with all relevant stakeholders from both countries (ONAMET, COE, ISU-UASD, SGN, SEMANAH, CNGIS, UNDP Haiti, UNDP Dominican Republic, ECHO, and UNESCO) and developed the Terms of reference for the Paleotsunami and Hazard Assessment studies in North Hispaniola. The call for proposals was launched on December 12th, 2013. Out of the Hazard Assessment study, preliminary tsunami inundation maps for some localities should be available by May-June 2014. This is also a very successful coordination of both ECHO projects dealing with tsunami hazard in Northern Hispaniola . Annexes: Annex 9 Request for proposals and Terms of Reference Tsunami Hazard Assessment Study. Annex 10 Earthquake and Tsunami Hazard in Northern Haiti: Historical Events and Potential Sources Final report comment With the involvement of ONAMET, COE, ISU/UASD and SNG, and implemented by a private company, a full report was developed about the risk assessment related to tsunamis with a particular focus in Puerto Plata, Dominican Republic.Three scenarios were chosen for the final modelisation: a total ruputure of the Puerto Rico Trench which reach the coast in 1/2 hour with a run up of around 4 metres, a rupture of the North Hispaniola Trench Fault which reach the coast in a few minutes with a run up of around 12 metres, and the Cumbre Vieja Volcano which takes 6.5 hours to reach the coast with a run up around 20 metres as an extreme event. Human and building vulnerability was analysed. Hazard, vulnerability and risk maps were developed for each of these scenarios. The evacuation plans and maps developed with the project in Puerto Plata using participatory approach may need some adjustements in view of these results but remain largely valid. These maps, fornally handed to ONAMET, COE, ISU/UASD and SNG will remain available to futrher adjust response plans and evacuation routes and maps. The methodology was explained in detail to several (around 10) stakeholders from SNG, ISU/UASD and ONAMET during the field visit of the company contracted to produce the inundation maps. The final delivery of maps took place near the end of the project and there was no time available for a workshop to present the methodology to a larger group. It is planned, jointly with UNESCO, to present the maps to a larger group of stakeholders in the first semester of 2015. Annexe: Annex 16. Tsunami hazard maps and study.

Indicator ( 2/4 )

Short description Sources of verification

1 report of the impact of 1946's tsunami in the Bavaro-Nagua Field Interviews Report coastal area including at least 30 field interviews of tsunami survivors.

Target value 1 report and 30 interviews

Intermediate value 0 Agreement number: ECHO/DIP/BUD/2013/94007 page 66/92 Reference: 2013/00169/FR/01/01 14/04/2015

Final value 1 report and 30 interviews

Detailed description

Intermediate report comment A Request for Proposals for a paleotsunami study for northern Hispaniola has been open to international competition and will be evaluated in January 2014, to allow for implementation as from March 2014. The field interviews would be part of that study OR may be implemented separately. Annexes: Annex 11 Request of proposals and ToR Paleotsunami study. Final report comment The 1946 Dominican Republic eyewitness based field survey took place in two phases from 18 to 21 March and 1 to 3 September 2014. The information collected is invaluable given that 67 years have passed since he event and eyewitnesses are aging. Tsunami impacts peaked with maximum tsunami heights exceeding 5 meters at Playa Boca Nueva and Rio Boba, between La Entrada and Nagua as well as Playa Moron in El Limon. Run up exceeding 4 meters and inundation distances of more than 600 meters inland were measured at Las Terrenas and Playa Rincon. Annex 30. Field study 1946's tsunami in the Bavaro-Nagua coastal.

Indicator ( 3/4 )

Short description Sources of verification

One inter-agency national Tsunami Standard Operational Signed protocol of relevant mandated agencies Procedure (SOP) is developed, officially approved and is known to (ONAMET, COE, Civil Protection), Press quotes, relevant local authorities Reports of local workshops including SOP presentations

Target value One signed Tsunami SOP

Intermediate value 0

Final value One signed Tsunami SOP

Detailed description

Intermediate report comment A Draft interinstitutional protocol is available. ONAMET and COE have agreed to review and improve it based on the experience their key staff have had in attending to a UNESCO/IOC Tsunami Standard Operating Procedures one-week training hosted in La Romana, 18-22 November 2013 , in the framework of the Caribbean Tsunami Warning System. A consultant will be hired by the project to support COE and ONAMET in this process. Final report comment After a detailed discussion through several workshops and technical assistance provided by UNESCO, the national agencies ONAMET, COE and ISU/UASD finalized their own Tsunami Standard Operating Protocol (SOP) and a national inter-agency SOP. The official lunching of a national inter-agency SOP for Tsunami took place at the House of United Nations in Santo Domingo, on October 27, 2014. Annexes: Annex 10. SOP Tsunamis at a national level

Indicator ( 4/4 )

Short description Sources of verification

Education sector have "Educational Tools for Tsunami" for Educational Tools for Tsunami awareness raising activities at national level to benefit 6,000 Printed copies of documents, repository of families located in the most prone tsunamis areas. documentation at UNESCO (UNESDOC) and CRID (Centro Regional de Información sobre Desastres)

Target value 6,000 copies of tsunami awareness mat

Intermediate value 4,000 copies of tsunami awareness mat Agreement number: ECHO/DIP/BUD/2013/94007 page 67/92 Reference: 2013/00169/FR/01/01 14/04/2015 Final value 6,000 copies of tsunami awareness mat

Detailed description

Intermediate report comment Two of the three committed Tsunami Education Tools (TETs) have been translated and 2000 copies have been printed and will be used during the activities of the project with communities and schools. Consultants have been hired to produce two School Manuals (pre-school and first grade) that are now scheduled to review by experts from the scientific community and from the Ministry of Education. Annexes: Annex 12: Materials produced for tsunami awareness and education. Final report comment Spanish versions of the tsunami awareness publications: Tsunami glossary (IOC Technical Series 85 - version 2012), The Great Waves (IOC Brochure) and Circular 1187 USGS surviving tsunamis (USGS Brochure), were printed out and distributed as follows: Ministry of Education ~2200 copies, Puerto Plata Tsunami Excercise 30 Oct 2014 ~500 copies, ONAMET, ISU, SGN and COE for use in several workshops and trainings ~1300 copies. Two School Manuals for teachers on Tsunami Risk Management at the School ( Gestión de Riesgos de Tsunamis en Centros Educativos) for the pre-school and first cycle (Inicial and Primaria). Through the process at least 200 teachers participated and were exposed to tsunami related contents. Close to 1000 copies each were printed and continue to be used by the Ministry of Education. These products were presented to the media on October 27, 2014. Annexes: Annex 31. Materials produced for tsunami awareness and education.

Activities

Agreement number: ECHO/DIP/BUD/2013/94007 page 68/92 Reference: 2013/00169/FR/01/01 14/04/2015 Activities

Activity ( 1/7 )

Short description

Development of tsunami inundation maps for the north of Dominican Republic and specifically Start date 01/05/2013 for Puerto Plata. End date 31/10/2014

Detailed description

To date only very rough estimates of inundation have been developed on web-based tsunami modeling platforms for some coastal areas of Dominican Republic. In order to develop sound-science based inundation maps for tsunami preparedness in Dominican Republic, this activity will strive to develop a worst-case inundation map for the Northern coasts of Dominican Republic testing several scenarios. An inundation map for Puerto Plata will be also developed. Basic tsunami inundation models have been developed for selected zones in Dominican Republic and were used as basis for the elaboration of pilot tsunami evacuation maps in Bayahibe, Nagua and Matanzas, under the leadership of ONAMET with UNESCO's guidance. This activity foresees the development of in-country capacity for tsunami modeling, together with the production of a tsunami inundation map for the north of Dominican Republic and a specific tsunami inundation map for Puerto Plata.

Intermediate report comment A Request for Proposals for a tsunami hazard assessment for northern Hispaniola has been open to international competition and will be evaluated in January 2014, to allow for implementation as from March 2014. On 10 and 11 July 2013, a UNESCO Meeting of Experts on Earthquake and Tsunami Hazard in Northern Haiti: Historical Events and Potential Sources took place in Port-au-Prince, Haiti, to discuss the source of earthquakes and tsunamis that could impact the northern coast of Haiti and Dominican Republic and could be used for earthquake and tsunami hazard assessment and risk reduction projects for this area. This activity enabled the development of scientifically sound Terms of Reference for the Hazard Assessment and Paleotsunami studies included under both ECHO projects dealing with tsunami hazard in Northern Hispaniola, allowing for an efficient an coordinated use of human and financial resources. Final report comment With the involvement of ONAMET, COE, ISU/UASD and SNG, and implemented by a private company, a full report was developed about the risk assessment related to tsunamis with a particular focus in Puerto Plata, Dominican Republic.Three scenarios were chosen for the final modelisation: a total ruputure of the Puerto Rico Trench which reach the coast in 1/2 hour with a run up of around 4 metres, a rupture of the North Hispaniola Trench Fault which reach the coast in a few minutes with a run up of around 12 metres, and the Cumbre Vieja Volcano which takes 6.5 hours to reach the coast with a run up around 20 metres as an extreme event. Human and building vulnerability was analysed. Hazard, vulnerability and risk maps were developed for each of these scenarios. The evacuation plans and maps developed with the project in Puerto Plata using participatory approach may need some adjustements in view of these results but remain largely valid. These maps, fornally handed to ONAMET, COE, ISU/UASD and SNG will remain available to futrher adjust response plans and evacuation routes and maps.

Activity ( 2/7 )

Short description

One workshop on tsunami inundation models, including as input the inundation maps developed Start date 05/11/2013 through Activity 4.1., to develop in-country capacities for tsunami modeling. End date 30/09/2014

Detailed description

While a very important literature is available to characterize the Septentrional Fault Zone (SFZ) and the North Hispaniola fault (NHf), the main tsunami hazard sources for Northern Dominican Republic, there is no tsunami models available for this region. A revision of this literature shall be made to identify scenarios for deterministic tsunami hazard modelling. The development of the scenario data base is an important project activity to be undertaken which can also be used in the future by the Tsunami Warning Centre (ONAMET) for tsunami forecasting purposes in the event of a potential tsunamigenic earthquake. Deterministic tsunami hazard modeling comprises three stages, namely, (i) deepwater, (ii)shallow water and (iii) inundation. Accuracy of the results depends heavily on the quality of input data and in this respect it is essential to have good quality data for shallow water bathymetry and land topography. In the absence of quality data the accuracy of the model results will not be satisfactory. A number of open source and commercial tsunami models are available and have been used by Caribbean specialists. The ComMIT model which is based on the Method of Splitting Tsunami (MOST) has been used by ONAMET to develop rough estimates of inundation in Dominican Republic. This software was developed by the National Oceanic and Atmospheric Administration (NOAA) and is widely used. Through this activity we will go one step beyond by exposing national experts to more complex tsunami inundation models. Trainees will be national experts with background in areas such asseismology, geophysics, mathematics, and numerical modeling. NEOWAVE or COMCOT models could be used forthis training. NEOWAVE (Nonhydrostatic Evolution of Ocean WAVEs) is astaggered finite difference model (Yamazaki et al.,2009, 2011), which isappropriated for islands.

Intermediate report comment Planned to march 2014 as part of the elaboration of the tsunami inundation maps. Agreement number: ECHO/DIP/BUD/2013/94007 page 69/92 Reference: 2013/00169/FR/01/01 14/04/2015

Final report comment This activity was adapted as indicated in the intermediate report and request for amendment, and instead of a dedicated workshop only a reduced number (10) of stakeholders were exposed to the inundation modelling methodology by the contracted company during its field visit. Funds initially earmarked for this activity were redirected to Activity 4.7, Supporting the organization of a real time evacuation drill in Puerto Plata. This Tsunami Drill took place in Puerto Plata on October 30, 2014.

Activity ( 3/7 )

Short description

Field interviews and report for the 1946 tsunami event in Bavaro-Nagua coastal area Start date 15/06/2013

End date 30/04/2014

Detailed description

The known sources of large local tsunamis in northern Hispaniola are the North Hispaniola and the Septentrional fault zones. The North Hispaniola fault was the source of the catastrophic earthquake and tsunami of August 4th, 1946. It attained a magnitude of 7.8 triggering a tsunami that killed about 1800 people according to the NOAA/WDC Tsunami Event Database.

As part of this activity, field interviews to elder people leaving in the coastal area that goes from Bavaro to Nagua will be performed with the aim of collecting first hand descriptions of the 1946 event. The information collected will be tabulated and delivered together with a report including modeled versus sight seeing descriptions of the 1946 event.

Intermediate report comment A Request for Proposals for a paleotsunami study for northern Hispaniola has been open to international competition and will be evaluated in January 2014, to allow for implementation as from March 2014. Final report comment The 1946 Dominican Republic eyewitness based field survey took place in two phases from 18 to 21 March and 1 to 3 September 2014. The information collected is invaluable given that 67 years have passed since the event and eyewitnesses are aging. Tsunami impacts peaked with maximum tsunami heights exceeding 5 meters at Playa Boca Nueva and Rio Boba, between La Entrada and Nagua as well as Playa Moron in El Limon. Run up exceeding 4 meters and inundation distances of more than 600 meters inland were measured at Las Terrenas and Playa Rincon.

Activity ( 4/7 )

Short description

Consultancy, Workshop and Training towards an inter-agency national Tsunami Standard Start date 06/06/2013 Operational Procedure (SOP) End date 24/04/2014

Detailed description

For an effective end-to-end system, an NDMO and its associated emergency organizations need to have in place Tsunami Emergency Response (TER) plans, supported by Tsunami Standard Operational Procedure (SOP) and response checklists. These protocols should facilitate the coordination and execution of rapid and massive public coastal evacuations as appropriate to the tsunami warning and threat advice, as issued by the NTWC. TER plans should be developed as part of a NDMO's broader multi-hazard emergency plans and integrated at national, provincial, district and village levels to strengthen a community's capacity to respond appropriately. A consultant will be hired to support the development of internal SOPs in ONAMET,COE and the Civil Protection. This same consultant will be also asked to develop a draft interagency national SOP that will be presented to relevant stakeholders through a dedicated workshop. The products of the consultancy will be further refined and agreed in a-one week training for tsunami SOPs that will be organized in Puerto Plata with trainers including experts from regional warning centers. Formal procedures will be followed to gather all necessary official endorsements for the inter-agency SOP to become a signed protocol.

Intermediate report comment A Draft interinstitutional protocol is available. ONAMET and COE have agreed to review and improve it based on the experience their key staff have had in attending to a UNESCO/IOC Tsunami Standard Operating Procedures one-week training hosted in La Romana, 18-22 November 2013 , in the framework of the Caribbean Tsunami Warning System. A consultant will be hired by the project to support COE and ONAMET in this process. Final report comment Agreement number: ECHO/DIP/BUD/2013/94007 page 70/92 Reference: 2013/00169/FR/01/01 14/04/2015 After a detailed discussion through several workshops and technical assistance provided by UNESCO, the national agencies ONAMET, COE and ISU/UASD finalized their own Tsunami Standard Operating Protocol (SOP) and a national inter-agency SOP. The official lunching of a national inter-agency SOP for Tsunami took place at the House of United Nations in Santo Domingo, on October 27, 2014.

Activity ( 5/7 )

Short description

Translation and printing of Tsunami Public Awareness materials Start date 15/05/2013

End date 28/11/2013

Detailed description

In the aftermath of the 26 December 2004 Indian Ocean Tsunami, many excellent tsunami awareness materials were developed, especially at the country level, to inform the public and decision-makers on tsunami hazards, risks, preparedness, and mitigation. The International Tsunami Information Center (ITIC) in partnership with UNESCO/IOC has developed tsunami awareness materials that can be used to support the needs of government agencies, emergency managers and educators. Many of the materials were originally developed to support countries of the Pacific Tsunami Warning & Mitigation System (PTWS) during the 1990s and early 2000s, and were then revised and updated after the 2004 catastrophe to emphasize tsunamis as a global hazard requiring a global early warning system. In the Caribbean adapted versions of several of these Public Awareness tools are available in English through the Caribbean Disaster Emergency Management Agency (CDEMA) and recently UNESCO translated and printed some of them into French in the framework of the project "Strengthening Haitian capacities for tsunami early warning and response"(ECHO/HTI/BUD/2011/91008). Through this activity we will translate into Spanish, and print out 2,000 copies each of the following tsunami Awareness publications: Tsunami glossary (IOC Technical Series 85 - already available in Spanish, version 2012), The Great Waves (IOC Brochure) and Circular 1187 USGS surviving tsunamis (USGS Brochure), that are exactly the same that have been translated in French and printed for its use in Haiti. These publications will be available for distribution at the activities of the project both at national/technical and community based activities.

Intermediate report comment Two of the three committed Tsunami Education Tools (TETs) have been translated and 2000 copies have been printed and will be used during the activities of the project with communities and schools. Final report comment Spanish versions of the tsunami awareness publications: Tsunami glossary (IOC Technical Series 85 - version 2012), The Great Waves (IOC Brochure) and Circular 1187 USGS surviving tsunamis (USGS Brochure), were printed out and distributed as follows: Ministry of Education ~2200 copies, Puerto Plata Tsunami Excercise 30 Oct 2014 ~500 copies, ONAMET, ISU, SGN and COE for use in several workshops and trainings ~1300 copies.

Activity ( 6/7 )

Short description

Adaptation and printing of scientifically validated Educational Tools for Tsunami (ETT) Start date 07/06/2013

End date 30/05/2014

Detailed description

A series of workshops will be organized jointly with the Ministry of Education and in coordination with the project "School and community project for Sustainable Development, Climate Change, prevention and emergency preparedness before, during and after natural disasters in the Caribbean Islands", that includes a workshop for 56 teachers in Dominican Republic and is being organized by the UNESCO Office in La Habana. Through these workshops and the work of a consultant we will tailor a series of Tsunami Educational Tools developed in the framework of the UNESCO's DIPECHO VI project "Adaptive Learning Mechanisms for Tsunami preparedness in Chile, Colombia, Ecuador and Peru (2009-2010)" and UNESCO's DIPECHO VII project "Strengthening national and regional tsunami early warning systems in Chile, Colombia, Ecuador and Peru (2011- 2012)". The current ETTs for Chile can be downloaded from CRID at the following addresses: Gestióndel riesgo de tsunamis en establecimientos educacionales: Material de apoyo para educación parvularia: http://www.cridlac.org/digitalizacion/pdf/spa/doc18199/doc18199.htm Gestión del riesgo de tsunamis en establecimientos educacionales: Material de apoyo para educación básica: http://www.cridlac.org/digitalizacion/pdf/spa/doc18200/doc18200.htm Gestióndel riesgo de tsunamis en establecimientos educacionales: Material de apoyo para educación media: http://www.cridlac.org/digitalizacion/pdf/spa/doc18201/doc18201.htm UNESCOprepared these texts in collaboration with the Ministry of Education, SHOA, the Chilean Geological Society, and ONEMI (Office of Emergency Management) in 2011, in the framework of the 6th DIPECHO Action Plan. These texts, adapted and designed in line with the current national curriculum, are now distributed and used in training and workshops in schools along the northern and southern coast of Chile and have been reprinted by the Red Cross and by the Ministry of Education. The project will print 2,000 copies each of the final adapted ETTS, considering the geological, seismological and educational settings of Dominican Republic, working with Agreement number: ECHO/DIP/BUD/2013/94007 page 71/92 Reference: 2013/00169/FR/01/01 14/04/2015 the Ministry of Education, ONAMET, CNE, and relevant researchers.

Intermediate report comment Consultants have been hired to produce two School Manuals (pre-school and first grade) that are now scheduled to review by experts from the scientific community and from the Ministry of Education. During this stage, a mission to the Dominican Republic was carried out in order to contact the authorities from the Dominican Ministry of Education. We held meetings with the representative of the MINERD that addresses the Project and with the two specialists that are developing the adaptation and revision of teaching materials for the country. The terms of reference of the contract were explained as well as the necessity that the first stage be completed before 15 February 2014, in order to complete the first draft. Final report comment The Ministry of Education of Dominican Republic with technical support from the offices of UNESCO in La Habana and HQs Tsunami Unit guided the process that produced two School Manuals for teachers on Tsunami Risk Management at the School (Gestión de Riesgos de Tsunamis en Centros Educativos) for the pre-school and first cycle (Inicial and Primaria). Through the process at least 200 teachers participated and were exposed to tsunami related contents. Close to 1000 copies each were printed and continue to be used by the Ministry of Education. These products were presented to the media on October 27, 2014.

Activity ( 7/7 )

Short description

Supporting the organization of a real time evacuation drill in Puerto Plata. Start date 15/08/2014

End date 31/10/2014

Detailed description

This activity has been added to support the implementation of the Early Warning System for Tsunami in Puerto Plata. UNESCO will provide technical advice through a consultant and some logistical matters in coordination with UNDP. The Standard Operation Procedures for tsunamis at local level will be put in practice with this real time evacuation drill. An evaluation report for this exercise will provide final inputs to finalize the institutional strengthening in this matter.

Intermediate report comment

Final report comment 1,076 (one thousand and seventy six) students and 25 (twenty five) teachers under the guidance of several dozens of Civil Defence, Firefighters, Red Cross and other NGOs staff performed a full scale tsunami evacuation drill on October 30th. A final report highlighting areas that would need further support was delivered by the organizing team. UNESCO and UNDP supervised the activity in the field. This activity was closely followed by press services with ECHO funding duly recognized.

Means and costs

Agreement number: ECHO/DIP/BUD/2013/94007 page 72/92 Reference: 2013/00169/FR/01/01 14/04/2015 Means and costs

Mean ( 1/6 )

Short description

Staff (UNDP, OIM, UNESCO) Costs 58.837,50 € Intermediate report amount 15.258,17 € Final report committed 72.676,80 €

Detailed description

Attention: HTML TABLES DETECTED - For original input, please refer to: HTML_Table_7.html

Function Time

UNDP Project Coordinator 100%

UNDP Operational Technical assistant 100%

UNDP Administrative assistants, Puerto Plata and Santo Domingo Offices. 100%

UNDP Car Driver, Puerto Plata office. 100%

IOM CCCM specialist. 20%

IOM Administrative assistant 30%

UNESCO Senior Programme Specialist in Tsunami Warning Systems 10%

Intermediate report comment UNESCO Senior Programme Specialist in Tsunami Warning Systems Final report comment Project Coordinator 45,207.42 UNDP Operational Technical assistant 4,140.73 UNDP Administrative assistant 4,564.21 UNDP Car Driver 2,393.11 UNV national volunteer network Agreement number: ECHO/DIP/BUD/2013/94007 page 73/92 Reference: 2013/00169/FR/01/01 14/04/2015 1,314.12 IOM CCCM specialist. 5,625.00 IOM technical and administrative assistant 5,562.20 UNESCO Senior Programme Specialist in Tsunami Warning Systems 3,870.00

Mean ( 2/6 )

Short description

Support Cost. Costs 19.505,00 € Intermediate report amount 1.799,15 € Final report committed 14.711,49 €

Detailed description

Support Cost (Office Rental & Maintenance-Premises, Communication & Audio Visual Equipment, Information Technology Equipment, Stationery & other Office Supplies).

Intermediate report comment Stationery & other Office Supp (1.799,15) Final report comment Vehicle (Rent and depreciation) 4,459.18 Vehicle Fuel and lubricants 3,595.37 Office rent, services and cleaning 2,740.55 Telephone and internet services 910.87 Laptops 436.36 Printer 332.43 Stationary and other office costs 1,618.08 Translation services 618.65

Mean ( 3/6 )

Short description

International consultants. Costs 70.000,00 € Intermediate report amount 48.000,00 € Final report committed 76.730,65 €

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 74/92 Reference: 2013/00169/FR/01/01 14/04/2015 International consultants. - Elaboration of hazard maps - Trainers of Tsunami Committee - Paleotsunami study - Elaboration of SOP - Translation of Tsunami Public Awareness materials - Adaptation of scientifically Educational Tools for Tsunamis (ETT)

Intermediate report comment - Elaboration of hazard tsunamy study and maps (28.000) - Paleotsunami study (20.000) Final report comment Consultancy to carry out Tsunami hazard maps and study 45,729.33 Consultancy to carry out Field study 1946's tsunami in the Bavaro-Nagua coastal. 3,834.13 Consultancy for tsunami SOP facilitation at national level 14,676.13 Consultancy to elaborate tsunami educational guidelines and tools 12,491.06

Mean ( 4/6 )

Short description

Workshops and training expenses. Costs 52.500,00 € Intermediate report amount 0,00 € Final report committed 29.146,72 €

Detailed description

Workshops and training expenses. - Elaboration of hazards maps - Training on tsunami inundation models. - Elaboration of paletsunami study - Elaboration and training of SOP. - Elaboration of ETT.

Intermediate report comment

Final report comment Workshops to elaborate SOP for tsunami at national level 15,303.44 Workshops to elaborate and socialize tsunami educational guidelines and tools 13,843.28

Mean ( 5/6 )

Short description

Travel expenses. Costs 22.400,00 € Intermediate report amount 1.569,26 € Final report committed 27.001,11 €

Detailed description

Agreement number: ECHO/DIP/BUD/2013/94007 page 75/92 Reference: 2013/00169/FR/01/01 14/04/2015 Travel expenses. - International trainers - International consultants

Intermediate report comment - International trainers Final report comment International tickets and DSA to follow up the tsunami hazard study and 1946's tsunami study 5,199.51 International tickets and DSA to follow up the tsunami SOP at national level 10,627.02 International tickets and DSA to follow up the elaboration of tsunami educational guidelines and tools 11,174.58

Mean ( 6/6 )

Short description

Printing expenses. Costs 21.600,00 € Intermediate report amount 10.443,95 € Final report committed 15.447,28 €

Detailed description

Printing expenses. - Tsunami public awareness materials - Educational Tools for Tsunami (ETT)

Intermediate report comment - Tsunami public awareness materials - Educational Tools for Tsunami (ETT) Final report comment SOP for tsunami at national level (ONAMET, COE, ISU) 1,494.38 Tsunami educational guidelines and tools 13,952.90

Agreement number: ECHO/DIP/BUD/2013/94007 page 76/92 Reference: 2013/00169/FR/01/01 14/04/2015

CONTRIBUTION AGREEMENT [57311]

4.3.3 Other costs

Description A Initial Amount A Revised Budget AIntermediate report amount A Final Committed institutional visibility/communication Visibilité institutionnelle/communication 4.000,00 € 4.000,00 € 2.480,57 € 4.903,55 €

External evaluation 7.000,00 € 7.000,00 € 0,00 € 8.321,49 €

Total other costs : 11.000,00 € 11.000,00 € 2.480,57 € 13.225,04 €

Agreement number: ECHO/DIP/BUD/2013/94007 page 77/92 Reference: 2013/00169/FR/01/01 14/04/2015 4.4 Workplan

4.4 Workplan

See work plan in annex 4.

4.4.1 [INT] Revised work plan, if changed after proposal

Please see in annex 13 the revised version of the work plan.

4.4.2 [FIN] Report if major changes compared to original planning

As per no-cost extension request submitted to ECHO, some of the activities were delayed but in general terms the project has been implemented according to the original planning. One month extension was approved by ECHO in order to finalize some of the activities at local level.

4.5 Monitoring, evaluation, audit and other studies

4.5.1 Monitoring of activities (explain how, by whom)

The monitoring and evaluation will take place according to UNDP's policies and procedures. Follow-up of the activities will be carried out via field visits and periodical meetings with the coordination of the project by Responsible of the Disaster Area Projects of the UNDP in Dominican Republic. The representatives of the agencies of the United Nations System involved in this intervention (OIM, UNESCO), will participate in the field visits for coordination and follow-up of the activities under their charge according to the working issue. The UNDP project coordinator will be located in Puerto Plata for implementation of the activities and will carry out day-to day follow-up of action plan, and will present the progress reports requested by the UNDP. A monitoring meeting will be held every two months with the implementing partners and the project coordination staff, in order to carry out constant monitoring and strategic planning of the intervention. At least two monitoring visits by ECHO staff are anticipated to be organized and accompanied.

4.5.2 Tick the box if one of the following studies will be undertaken:

External evaluation during the Action no

External evaluation after the Action yes

External audit during the Action no

External audit after the Action no

Internal evaluation or internal audit related to the Action no

4.5.3 Other studies*

4.5.4 [INT] Report on changes and progress Agreement number: ECHO/DIP/BUD/2013/94007 page 78/92 Reference: 2013/00169/FR/01/01 14/04/2015

At the beginning of the project, a strategic planning workshop was carried out with the participation of the principal counterpart national and local organizations of the project. In said planning, a critical roadmap of the project was drawn up and the quarterly goals of same were defined. A second strategic planning session is foreseen for the month of February 2014 to review the goals and to define the strategy to comply with the results and indicators of the project. Every 3 months, a report has been drawn up on the progress presented by the UNDP monitoring and evaluation unit and a meeting of the project committee is foreseen to present the 2013 annual report and approval of the 2014 work project.

4.5.5 [FIN] Report on changes, challenges orachievements

The monitoring process of the project has been implemented according the original planning. The external evaluation after the Action is attached (Annex 1) with several recommendations and lessons learns in order to improve the monitoring mechanisms for better results.

5. TRANSITION (LRRD) AND CROSS-CUTTING ISSUES

5.1 Describe the expected level of sustainability and/or connectedness

The project contributes directly to the implementation of the National Plan for Disaster Risk Management 2011-2016 and the National Plan for Seismic Risk Reduction. The activities are linked to the five strategic lines of both plans: 1. Promote the development of knowledge and risk assessment and socialization: Seismic risk assessments, tsunami studies and maps and seismic riskand tsunamis awareness campaigns. 2. Strengthen the forecast reduction and risk factors: policy instruments at the municipal level to regulate construction in areas of high seismic risk, advisory and the public awareness on earthquake-resistant constructions. 3. Improving practices and mechanisms for early warning and response: EWS and protocols for Tsunamis, simulations and drills at national, municipal and community level. 4. Training of human resources, education and training: Training of National COE sectoral tables, the roster of managers of collective centers, municipal and community facilitators, to members and volunteer networks of CM-PMR, building professionals and community master builders, journalists and media awareness to populations in high risk areas and to decision makers. 5. Strengthening of interinstitutional capacities in risk management agency: Strengthening and equipping of the Municipal Committees of PMR, coordination and communication protocols among national and local instances.

The following considerations will guarantee the sustainability of the before mentioned activities: The institutionalization of the tools and products to ensure a greater level of appropriation and responsibility of decision-makers and technicians from the involved institutions: At national level, trainers from the shelter sector and the roster for collective centers (shelters) managers will adopt and replicate the use of management toolkit collective centers developed in 2012 with support from the former DIPECHO project. Regarding the sectoral tables of the COE, coordination protocols and simulations will allow the implementation of the updated COE Operational Manual. Locally, the adoption of policy instruments for the regulation of the constructions by the Municipal Councils will allow the appropriation and use of seismic zoning maps developed under previous DIPECHO project and the political commitment to accompany both the formal and informal sectors of the construction in the adoption of earthquake-resistant techniques. Meanwhile the network of volunteers trained at local level will allow to replicate the experience in other risk areas within the Province and to train more volunteers continually in this subject. Linking all actions between the different levels of action and decision-making (local, national and sub-national): The training aimed at COE roundtables and CM-PMR are designed to strengthen the link between structures response to national and municipal level. Strengthening national capacities for early warning of tsunamis and the establishment of a community EWS will improve communication channels and ensure the flow of information in emergencies. The training for the volunteer network of CM-PMR is directed to strengthen the link and information flow between the municipal authorities and the communities most vulnerable to disasters.

5.2 Transition and/or exit strategies (Linking Relief, Rehabilitation and Development)

After the end of the DIPECHO Project communities and municipalities will have tools and capabilities to continue developing actions on disaster preparedness and risk reduction. UNDP will continue supporting the municipalities to strengthen links with national institutions in order to access of resources and technical assistance in case of disaster to implement post-disaster recovery actions articulated to development plans. IOM in its role of global CCCM cluster lead will continue to support the shelter sector to strengthen its capacities. In this matter additional funds will be allocated to complement the disaster preparedness actions included in this proposal in order to articulate the different commitments established in the "Puerto Plata Declaration" signed at political level in 2012.

5.3 Mainstreaming (e.g. children, Disaster Risk Reduction, environmental impact , gender, HIV and AIDS, human rights, protection, others to be specified). In your explanation, point to significant elements introduced under 2.3 and 4.3.2.

Disaster Risk Reduction: The plans of the target municipalities and neighborhoods will include analysis of needed DRR measures and their articulation with development processes carried out by local organizations and municipalities. Gender: All collected information and data in the DRR plans will be sex disaggregated and will consider the gender perspective. AgreementSpecific considerations number: ECHO/DIP/BUD/2013/94007 will be included as to visualize and address the differentiated needs of women and men in emergency page 79/92 Reference: 2013/00169/FR/01/01 14/04/2015 Specific considerations will be included as to visualize and address the differentiated needs of women and men in emergency situations, and women and men will equally participate in all decision-making processes at community and national levels. The project staff and municipal technicians will be trained in the use of tools and methodologies to better implement the gender focus and specific activities directed at the reduction of poor women's vulnerability to disasters. The project will provide day care and flexible hours for training and meetings to facilitate the participation of women. The project will ensure the participation of women and gender experts during the preparation of plans, campaigns and monitoring and evaluation of the project's activities. Rights Based Approach: Specific information of all the population groups will be included in the documents and maps at community level (PWD, elder and those with chronic illnesses). The specific needs of each population group will be approached in the trainings, the form of including them in the different components of the EWS and the rights of the populations during emergency situations. Youth groups will actively participate in awareness raising campaigns including their role as "Town Criers". Environmental impacts: DRR plans will include critical sites from the environmental point of view as contamination focuses, disposal sites for solid and construction wastes, etc that increase levels of vulnerability to disasters for the populations. Hyogo Framework for Action: The project actions are aligned in the five priorities and several HFA indicators. The following is a summary by each project result: R1: Priority 1: Indicators: (iii) Community participation (h). Priority 2. Indicators: (i) National and local risk assessments (a,b, c); (ii) Early warning (d, e, f); (iii) Capacity (I, j, k, L). Priority 3. Indicators: (i) Information management and exchange (a, c); (ii) Education and training (l, m); (iii)Research (n, o) (iv) Public awareness (p). Priority5. Indicators: (a, b, c, d, e, f). R2: Priority 3. Indicators: (i) Information management and exchange (a, f); (ii)Education and training (j, l, m); (iv) Public awareness (p). Priority 4: (iii)land use planning (n, o, p, r). R3: Priority 5 Indicator (a, b, d). R4: Priority 2. Indicators: (i) National and local risk assessments (a, b, c); (ii) Early warning (d, e, f); (iii) Capacity (I, j, k, L). Priority 5 Indicator (a, b, d). The following indicators will be reported at the end of the action: 100% of the local DRR plans have included disaggregated information by gender and vulnerable groups in terms of capacities, needs and considerations in emergency situations. At least 80% of local meetings and workshops have a day care service to reduce reproductive load of both men and women. At least 80% of municipal volunteer members have receive gender courses (feminism/masculinity) At least 50% of DRR plans have defined specific actions for protection of vulnerable groups. 100% of the local structures have elaborated DRR plans to reduce risks in terms of the social, physical and environmental vulnerability's level identified in the target localities.

5.4 [INT] In Case of changes or problems to be adressed, please explain

No changes to report at this time. A specific gender workshop was held with participation of 32 volunteers of municipal DRR committees to introduce the thematic of gender in all the activities planned at community level.

5.5 [FIN] In Case of changes or problems to be adressed, please explain

In relation to mainstreaming indicators: 100% of the 5 local DRR plans have included disaggregated information by gender and vulnerable groups in terms of capacities, needs and considerations in emergency situations. 100% of local meetings and workshops have a day care service to reduce reproductive load of both men and women. 100% of Civil Defense, Red Cross and Fire Fighters municipal volunteer members have receive gender courses 100% of the local structures have elaborated DRR plans to reduce risks in terms of the social, physical and environmental vulnerability's level identified in the target localities.

6. FIELD COORDINATION

Agreement number: ECHO/DIP/BUD/2013/94007 page 80/92 Reference: 2013/00169/FR/01/01 14/04/2015

6.1 Field co-ordination (indicate the Humanitarian Organisation's participation in coordination mechanisms with other relevant stakeholders, e.g. clusters, NGOs, UN agencies, others to be specified as well as the links with the Consolidated Appeal Process, when relevant)

The project has been formulated by UNDP with the support of the Agencies of the United Nations Country Team, such as IOM and UNESCO. The purpose of this alliance is to complement capacities for the development of specific actions of the proposal according to the competencies and strengths of each one of them and taking into account the possibilities of transferring experiences from different places where similar processes have been carried out. In the health sector, Pan-American Health Organization -PAHO- is planning a new project in Puerto Plata with a focus on "Safety Hospital". UNDP has maintained a close communication and coordination with PAHO in order to complement both initiatives and their relations to Municipal PMR Committees. At regional level, UNDP Dominican Republic is currently coordinating with UNDP-BCPR (Regional Office in Panamá) to include synergies and exchanges in relation to the Cuban experience of Regional Risk Management Centers (RRMC). Cuba is committed to supporting this south-south cooperation initiative, sharing their experience and technical expertise in local disaster risk reduction. In this matter the CM-PMR in Puerto Plata will include some of the components of this initiative as a follow-up of the field visit held in 2012 in the framework of the former DIPECHO project. At national level, UNDP and IOM participate in the Country Humanitarian Team with most of international NGOs and government institutions. In this coordination platform synergies with other donors and projects will be addressed. Also the DIPECHO partners have established some joint activities related to the celebration of the international and national day for DRR and support national institutions in awareness campaigns and training in Sphere standards and Collective Centers Management (See annex 2).

6.2 National and local authorities (relations established, authorisations, coordination)

UNDP coordinates the United Nations System (UNS) in the Dominican Republic and began operating as an agent of development in the country in 1974 and since then has supported the implementation of numerous programs and projects aimed at achieving and strengthening human development in the country. To fulfil its role, both parties (Government of the Dominican Republic and the UN) have signed the "United Nations Development Assistance Framework, UNDAF 2012-2016" document that establishes the basic conditions and responsibilities through which the UN System is assisting in the implementation of projects that contribute to national development. For the UNDAF 2012-2016 and as a result of the analysis and planning with the Ministry of Economy, Planning and Development, the UN System Country Team identified four major areas of strategic contribution to the implementation of the National Development Strategy 2030: 1) Promotion of social and economic inclusion, 2) Empowerment and women's rights, 3) Protection of children, adolescents and young rights ; 4) Environmental sustainability and management of disaster risks.

Officially designated as tsunami national focal points, the Ministry of Environment, National Meteorology Office (ONAMET), and Seismologic University Institute (ISU-UASD) are the main counterparts of UNESCO for tsunami aspects. Dominican Republic is member of the Intergovernmental Coordination Group for the Tsunami and other Coastal Hazards Warning System for the Caribbean and Adjacent Regions (ICG-CARIBE-EWS) and is presently working on the strengthening and development of its expertise and capacity for disaster risk reduction by enhancing its seismologic and meteorological facilities and networks.

For this project, UNDP has established coordination with the National Emergency Commission -CNE-, the Emergency Operations Center -COE-, The Ministry of Economy, Planning and Development, ONESVIE, CODIA and the 7 municipalities of Puerto Plata. Meanwhile IOM and UNESCO have established coordination with Civil Defense, ONAMET and the Ministry of Education. Before the submission of this proposal to ECHO, these actors have participated in the strategic formulation of the project and also in the internal approved process (See the minutes of final meeting in annex 2).

6.3 Co-ordination with DG ECHO (indicate the Humanitarian Organisation's contacts with DG ECHO and its technical assistants in the field)

UNDP has maintained close communications with the ECHO office in Brussels and at field level with Jocelyn Lance, the person responsible for the DIPECHO program for The Caribbean, with whom several meetings were held during the consultation workshops in Dominican Republic and the regional consultation workshop in Jamaica and throughout the project proposal preparation process to make known the advances, the focus and intervention strategy in the Province of Puerto Plata.

6.4 [INT] In case of changes or coordination problems, please explain

Coordination with local authorities has been excellent to date. In all the activities organized by the project, there has been the political will and the participation of the local authorities (Mayors, governors, some legislators). Further, the coordination at the technical level with the representatives of the institutions which make up the municipal committees for prevention, mitigation and response has been very efficient, with the development of the activities on time and with excellent turnouts. The project further is being very well positioned with the communications media which has allowed for a higher profile and the dissemination of the actions carried out to date. At the national level, the coordination with ONESVIE, CODIA, ONAMET, COE and the UASD has allowed attaining validation of the processes carried out to date at the local level. An important challenge for 2014 is to maintain good coordination with some national entities, taking into account the institutional reforms that are being promoted via the revision of the Law on risk management in effect in the country. The key role that is being played by the Ministry of the Presidency in the issue of risk management is looked upon favorably by the UNDP and the challenge is to positively channel the coordination with said ministry for attaining the Agreement number: ECHO/DIP/BUD/2013/94007 page 81/92 Reference: 2013/00169/FR/01/01 14/04/2015 favorably by the UNDP and the challenge is to positively channel the coordination with said ministry for attaining the results foreseen in the project.

6.5 [FIN] In case of changes or coordination problems, please explain

The comments said in the midterm report maintain valid at this final stage. Coordination with local authorities has been excellent until the end of the project. In all the activities organized by the project, there has been the political will and the participation of the national and local authorities (Mayors, governors, some legislators). Further, the coordination at the technical level with the representatives of the institutions which make up the municipal committees for prevention, mitigation and response has been very efficient, with the development of the activities on time and with excellent turnouts. The project further is being very well positioned with the communications media which has allowed for a higher profile and the dissemination of the actions carried out. At a national level, the coordination with ONESVIE, CODIA, ONAMET, COE and the UASD has allowed attaining validation of the processes carried out at the local level.

7. IMPLEMENTING PARTNERS

7.1 Name and address of implementing partner(s)

Implementing partner 1, name: IOM, address: Calle Moisés García No. 25, Gazcue, Apartado25-286, Santo Domingo, Dominican Republic. Implementing partner 2,name: UNESCO, address: Casa de las Naciones Unidas, Av. Anacaona #9, MiradorSur, Santo Domingo - Dominican Republic.

7.2 Status of implementing partners (e.g. NGO, local authorities, etc.) and their role

IOM is an intergovernmental organization established in 1951, IOM is committed to the principle that human and orderly migration benefits migrants and society. IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people. During emergencies, according to humanitarian reform it has the global lead of the Camp Management and Camp Coordination Cluster. IOM will participate in the development of the component related to collective centers (Result 3) and will facilitate the institutional process to reinforce the capacities in the face of adequate implementation and management.

In 2006, the Intergovernmental Oceanographic Commission of UNESCO was given the mandate by its Member States to coordinate the implementation of the Tsunami and other Coastal Hazards Warning System for the Caribbean Sea and Adjacent Regions (CARIBE EWS). In this project UNESCO will lead the component of Tsunami at institutional level (Result 4) and will support the activities related to result 1 for the establishment a Community EWS in Puerto Plata.

7.3 Type of relationship with implementing partner(s) and the expected reporting by the implementing partner

UNDP will be the agency responsible for the administration of resources and will have under its responsibility the overall coordination of the activities. IOM and UNESCO will be supporting the implementation of specific components in coordination with national authorities. Partners will prepare reports of the advance of activities every three months and there will be monthly monitoring meetings by the UNDP staff in charge. These reports will serve as inputs for the preparation of intermediate reports and the final to be delivered by UNDP to ECHO.

7.4 [INT] In case of changes, please explain

No problems to report at this time.

7.5 [FIN] In case of changes, please explain

No problems to report at this final stage.

8. CONTINGENCY MEASURES AND SECURITY

Agreement number: ECHO/DIP/BUD/2013/94007 page 82/92 Reference: 2013/00169/FR/01/01 14/04/2015

8.1 Contingency measures (Plan B/ mitigating actions to be taken if risks and assumptions spelled out in the log-frame materialised)

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Risks (R) Plan B / Mitigation actions.

1. The occurrence of a disaster in the selected neighborhoods/municipalities in 2013 and 2014. 2. Acts of violence against technical field staff. 3. Changes in the technical staff designated by the institutions. 4. Authorities and institutions do not maintain a commitment to support activities. 1.1 Request to ECHO for the temporary suspension of the project for local level activities. Support coordination in emergency management and take advantage of it to construct more capacities in real scenarios. 2.1 Local and religious leaders support technical staff to carry out field activities. In case conditions don't improve, modifications of activities will be considered in the neighborhoods with greater problems. 3.1 Advocacy at political level in each institution to support and motivate the participation of the same technical staff (more people involved) 4.1 Change in strategy and training modalities, carrying out complementary motivational activities to newly motivate the population, authorities and institutions on the thematic of disaster preparedness.

8.2 Security considerations

8.2.1 Security situation in the field, describe briefly

TheUnited Nations System has a permanent Security Office which supports theidentification of situations of danger and provides a respective alert fortaking into consideration the realization of the actions that may be affectedby the conditions on the ground. It will be taken as a necessary considerationthat the personnel in charge of the project carry out and approve the securitycapacities on the ground imparted by the United Nations System. Thearea of intervention corresponds to a highly tourism sector and has goodconditions for safety on the part of the government. Notwithstanding the above,the officials must comply with the requisites for mobilizing themselvesfollowing internal safety procedures. In general terms, the safety conditions in thezone are good, mobilization by ground from the capital (Santo Domingo) to theproject zone is safe, just like that between the beneficiary municipalities. However,the activities at field level will be developed in events during weekendsbeginning in the morning and ending in the afternoon hours. Meetings will beheld in social centers. Support will be provided by recognized churchrepresentatives and other leaders in each community to generate trust in thepopulation for the Project staff.

8.2.2 Has a specific security protocol for this Action been established?

Yes/No/Standard procedures

Standard procedures

If yes please elaborate

8.2.3 Are field staff and expatriates informed of and trained in these procedures? (Yes/No) yes

8.3 [INT] In case of changes or problem to be addressed, please explain

No problems to report at this time.

Agreement number: ECHO/DIP/BUD/2013/94007 page 83/92 Reference: 2013/00169/FR/01/01 14/04/2015 8.4 [FIN] In case of changes or problem to be addressed, please explain

No problems to report at this final stage.

9. COMMUNICATION, VISIBILITY AND INFORMATION ACTIVITIES

9.1 Planned communication activities (in field and/or in Europe)

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The objective of the visibility and communication plan will be to ensure that all the beneficiaries and external stakeholders are aware that the initiative is being undertaken with support from the European Commission Humanitarian Aid and Civil Protection's Department (ECHO). This includes increasing regional acknowledgement and understanding of the European Commission mission, principles and mandate in the field of Humanitarian Aid and Disaster Preparedness. The target audience of the Communication Strategy willinclude CNE, COE, relevant government ministries, UN Agencies, scientist's technical institutions, national NGOs and all relevant stakeholders. The communicationwill include:

Activity Quantity Unit Cost Total Cost (EUR)

Press releases (newspapers), at the beginning and end of the project. 2 200 400

An article at the beginning and end of the project in the UNDP's Web in DR mentioning the EC role and support to the project. 1

Also every report, general communications, and project information provided by UNDP and their local implementing partners to national or international media will acknowledge the European Commission support to the project. Similarly, UNDP will contact the EU Delegation Press Office in DR andECHO's Regional Information Officer, based in Managua to coordinate these actions.

9.2 Visibility on durable equipment, major supplies, and at action locations

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Agreement number: ECHO/DIP/BUD/2013/94007 page 84/92 Reference: 2013/00169/FR/01/01 14/04/2015 Attention: HTML TABLES DETECTED - For original input, please refer to: HTML_Table_11.html

UNDP office will emphasize in all the activities the contribution and leading role of the European Commission in this project. In the normal course of the project, the visibility plan will include the following: The Project offices and the communities participating will be clearly identified with ECHO logo and project name. - ECHO logo, will also be displayed in all supplies, infrastructure works with signs of 0.6 x 0.5 mts. providing details of contribution of each partner and communities. - ECHO logo will be on vehicles, durable equipment, major supplies and also in the trainings and workshops. - ECHO logo and disclaimers in all publication, manuals and education materials. - European Commission contribution will be enhanced during training sessions and workshops.

Item Quantity Unit Cost Total Cost (EUR)

Shirts, vests, caps and T-shirts (staff, institutions). 300 10 3,000

Project's labels. 2 300 600

9.3 Planned publication activities

No publications activities have been considered.

9.4 [INT] In case of changes, please explain

Please see annex 14 with examples of visibility actions carried out until this time.

9.5. [FIN] Report on the relevant activities

Please see attached annex 32 with examples of visibility actions carried out until the end of the project.

10. HUMAN RESOURCES

10.1 Indicate global figures per function and status

Number of Number of man/month Function Status staff in project Comments

Project Coordinator Expatriate staff 1 19,00 Full time. DRR specialist. Responsible for overall project coordination. Monitoring and technical support to implementing partners (IOM, UNESCO). Responsible for project monitoring and reporting.

UNDP Operational Local staff 1 19,00 Full time. Support the implementation of the activities at Technical assistant local level. Coordination with CM-PMR

Agreement number: ECHO/DIP/BUD/2013/94007 page 85/92 Reference: 2013/00169/FR/01/01 14/04/2015 UNDP Administrative Local staff 2 19,00 Full time. Responsible for all the administrative and logistic assistants, Puerto Plata and matters of the activities implementing at local level. Santo Domingo Offices. Responsible for financial monitoring and reporting.

UNDP Car Driver, Puerto Local staff 1 19,00 Full time. Responsible for transporting project staff to field Plata office. areas and institutional meetings.

IOM CCCM specialist. Implementing 1 19,00 20%. Responsible to coordinate the activities related to shelter partner component.

IOM Administrative assistant Implementing 1 19,00 30%. Responsible for all the administrative and logistic partner matters of the activities implementing by IOM.

UNESCO Senior Programme Implementing 1 19,00 10%. Responsible to coordinate the activities related to result Specialist in Tsunami partner 4 Warning Systems

Comments :

10.2 [INT] In case of changes, please explain

No changes to report at this time.

10.3 [FIN] In case of changes, please explain

See final financial report.

Agreement number: ECHO/DIP/BUD/2013/94007 page 86/92 Reference: 2013/00169/FR/01/01 14/04/2015

CONTRIBUTION AGREEMENT [57311]

11. Financial overview

Intermediate report Eligible costs of Action Initial Amount Revised Budget Final report committed

Personnel costs (UNDP staff and staff of the implementing partners) 235.350,00 € 235.350,00 € 119.406,91 € 290.707,19 €

Local and international consultants 126.400,00 € 126.400,00 € 63.585,41 € 127.657,38 €

Support costs 78.020,00 € 78.020,00 € 39.051,68 € 58.845,97 €

Workshops and training expenses 148.225,00 € 148.225,00 € 54.795,30 € 157.787,13 €

Travel expenses 46.150,00 € 46.150,00 € 17.501,01 € 66.963,11 €

Material & goods costs 64.950,00 € 64.950,00 € 18.733,80 € 45.105,69 €

Printing expenses 103.050,00 € 103.050,00 € 33.900,62 € 50.529,44 €

Communication, visibility, information 4.000,00 € 4.000,00 € 2.480,57 € 4.903,55 €

Subtotal direct eligible costs = Sum of total amount for all results (789.274,43 €) + Other costs (13.225,04 €) = 802.499,47 € 806.145,00 € 806.145,00 € 349.455,30 € 802.499,46 €

Indirect costs (max. 7%) = (56.174,96 €) 56.430,15 € 56.430,15 € 24.461,87 € 56.174,96 €

Total Costs : 862.575,15 € 862.575,15 € 373.917,17 € 858.674,42 €

Funding of action Initial Revised Final State

Direct revenue from Action 0,00 € 0,00 € 0,00 €

Contribution by applicant 20.000,00 € 20.000,00 € 9.011,75 €

Contribution by other donors 192.575,15 € 192.575,15 € 199.662,67 €

Contribution requested from ECHO 650.000,00 € 650.000,00 € 650.000,00 €

% of total funding 75 % 75 % 76 %

Contribution by beneficiaries 0 €

Total Funding : 862.575,15 € 862.575,15 € 858.674,42 €

11.1[FIN] In case of other donors, please identify the donors and the amount provided

Anesvad Spanish NGO: EURO 199.662,67

Agreement number: ECHO/DIP/BUD/2013/94007 page 87/92 Reference: 2013/00169/FR/01/01 14/04/2015 12. ADMINISTRATIVE INFORMATION

12.1 FPA number (if applicable)

2008|FAFA|Y

12.2 Name and title of legal representative signing the Agreement

Mr Pierre HARZÉ - Deputy Director UNDP Brussels Office

12.3 Name, telephone, e-mail and title of the person(s) to be mentioned in Article 7 of the Agreement

Name Title Phone Fax E-mail

Antonio Vigilante Director, UNDP Office in Brussels 32 2 505 46 20 32 2 505 46 20 [email protected]

12.4 Name, telephone, fax and e-mail of the representative in the area of intervention

Name Phone Fax E-mail Address

Lorenzo Jiménez de +1 809 537 09 +1 809 537 09 [email protected] Av. Anacaona, No. 9, Mirador Sur, Santo Luis 09 09 Domingo, Dominican Republic

12.5 Bank account

Full account number (including bank codes)

BE80 301-0186139-77

Name of bank / Address of branch

ING Belgium

24, Avenue Marnix

Precise denomination of the account holder

United Nations Development Programme UNDP

IBAN account code, (or BIC country code if the IBAN code does not apply)

BE80 301018613977

13. CONCLUSIONS AND HUMANITARIAN ORGANISATION'S COMMENTS

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13.1 Comment at proposal stage and requests for derogation

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Acronyms

CCCM: Collective Center Coordination and Management

CD: Civil Defense

CM-PMR: Municipal Committee for Prevention, Mitigation and Response

CNE: National emergency commission

CODIA: Dominican college of engineers and architects

COE: Emergency Operations Center

CTIC: Caribbean Tsunami Information Center

CTWC: Caribbean Tsunami Warning Center

DANA: Damages Assessment and Needs Analysis

DGE: General Directorate of Buildings

DGODT: Territorial development and planning directorate

DR: Dominican Republic

DRR: Disaster Risk Reduction

EDENORTE: State electricity company

ETT: Educational Tools for Tsunami

EWS: Early Warning System

GBA: Gender Based Approach

ICG: Intergovernmental Coordination Group

Agreement number: ECHO/DIP/BUD/2013/94007 page 89/92 Reference: 2013/00169/FR/01/01 14/04/2015 ITIC: International Tsunami Information Center

MACOE: Management of Emergency Operations Centers

MEPyD Ministry of economy, planning and development

MINERD: Ministry of Education

MOPC: Ministry of public works and communications

NDMO: National Disaster Management Offices

NTWC: National Tsunami Warning Center

ONAMET National office of meteorology

ONESVIE National office of seismic and vulnerability evaluation of infrastructure and buildings

PMR: Prevention, Mitigation and Response

PTWS: Pacific Tsunami Warning & Mitigation System

PWD: People with disabilities

REC: Rescue in Confined Spaces

SGN: National geological service

SN-PMR: National System of Prevention, Mitigation and Response

SOP: Standard Operational Procedures

ToT: Training of Trainers.

13.2 [INT] Comments and requests for derogation

13.3 [FIN] Conclusion and final remarks

Conclusions and final remarks have been added in the section 4.3.2 at indicators and activities level.

Annex A: Procurement table

Supplies, services or works

(Forecast) (Forecast) Amount Procurement Derogation Launch date duration Contracting duration Description Quantity (EUR) procedure (Y/N) procedure (weeks) date (weeks)

Agreement number: ECHO/DIP/BUD/2013/94007 page 90/92 Reference: 2013/00169/FR/01/01 14/04/2015

Procurement comments

Agreement number: ECHO/DIP/BUD/2013/94007 page 91/92 Reference: 2013/00169/FR/01/01 14/04/2015 Annex B: Checklist on information to be found in the final reports for validation of the payment request

In order to facilitate the assessment of reports, use the below checklist and attach the documents to the Final Report Payment request Compulsory Included

Detailed financial report coherent with Table 11 headings Compulsory Included

List of expatriate and key management staff Not applicable Included

List of other persons (e.g. local staff, day labourers) Not applicable Included

List of HQ staff directly involved in the Action (except traditional HR and administrative functions) Not applicable Included

List of other personnel costs Not applicable Included

List of Allowance of low value equipment Not applicable Included

List of depreciation of equipment Not applicable Included

List of fully charged equipment Not applicable Included

Supporting documents for donation of fully charged equipment or remaining stock Not applicable Included

List equipment or remaining stocks transferred to another EC funded Action Not applicable Included

List of goods Not applicable Included

List of stationery and running costs Not applicable Included

List of Service / Transports/ work contracts Not applicable Included

List of Studies/audits/evaluations Not applicable Included

List of Communication, Visibility and Information costs Not applicable Included

List of miscellaneous costs Not applicable Included

List of procurement Not applicable Included

Agreement number: ECHO/DIP/BUD/2013/94007 page 92/92