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Handbook for Teachers of OHSU Medical Students

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Handbook for Teachers of OHSU Medical Students Handbook for Teachers of OHSU Medical Students Effective January 11, 2019 Page 1 of 60 Table of Contents TABLE OF CONTENTS 2 INTRODUCTION 5 OHSU SCHOOL OF MEDICINE MISSION STATEMENT 5 SECTION I: PEOPLE AND CONTACTS 6 SOM DEAN’S OFFICE OF UNDERGRADUATE MEDICAL EDUCATION (UME) 6 UME STAFF 6 FOUNDATIONS OF MEDICINE PHASE OF YOURMD CURRICULUM 7 CLINICAL EXPERIENCE PHASE OF YOURMD CURRICULUM 8 Core Clinical Experiences (CE) 8 Elective Clinical Experiences (CE) 8 Core Intersessions 10 SCHOLARLY PROJECTS AND PHYSICIAN SCIENTIST EXPERIENCE 10 TRANSITION COURSES 10 SECTION II: PROFESSIONALISM 11 PROFESSIONAL BEHAVIOR AND EXPECTATIONS 11 OHSU CODE OF CONDUCT 11 STANDARDS OF CONDUCT IN THE LEARNER–TEACHER RELATIONSHIP AND LEARNING ENVIRONMENT (3.5) 11 PROFESSIONAL CONDUCT EXPECTATIONS FOR STUDENTS IN THE MD PROGRAM 12 PROFESSIONAL APPEARANCE AND DRESS 12 OHSU SURGICAL SCRUB ATTIRE POLICY 13 COMPLIANCE: RESPECT AT UNIVERSITY, HIPAA, & ENCRYPTION OF DEVICES 13 VIOLATIONS OF PROFESSIONAL BEHAVIOR 15 STUDENTS 15 Professionalism Monitoring Form 15 Student Misconduct 15 TEACHERS 16 MISTREATMENT DEFINITIONS (3.6) 16 MISTREATMENT REPORTING (3.6) 17 COMMITMENT TO EQUITY AND INCLUSION & EQUAL OPPORTUNITY NON-DISCRIMINATION POLICY (3.4) 18 SECTION III: TEACHING, ASSESSMENT, & EVALUATION 19 TEACHING AND TEACHING RELATED POLICIES/PROCEDURES 19 Page 2 of 60 PHILOSOPHY OF THE OHSU SCHOOL OF MEDICINE UNDERGRADUATE MEDICAL EDUCATION CURRICULUM 19 GUIDING PRINCIPLES OF THE OHSU MD CURRICULUM 19 UNDERGRADUATE MEDICAL EDUCATION PROGRAM OBJECTIVES - 43 UME COMPETENCIES AND 13 EPAS (6.1, 8.2) 21 COURSE OBJECTIVES FOR EACH REQUIRED COURSE IN MD PROGRAM (6.1) 24 CONFLICT OF INTEREST DISCLOSURE PRIOR TO LECTURING POLICY FOR TEACHERS 29 ATTENDANCE EXPECTATIONS FOR FOUNDATIONS OF MEDICINE PHASE STUDENTS 30 Foundations of Medical Anatomy (FOMA) and Clinical Skills Lab (CSL) Required Attendance: 30 ATTENDANCE EXPECTATIONS FOR CLINICAL EXPERIENCE PHASE STUDENTS 31 INCLEMENT WEATHER PROCEDURES 32 SELF-DIRECTED AND LIFE-LONG LEARNING (6.3) 34 The Foundations of Medicine blocks standard weekly schedule 34 Unscheduled (Independent Learning) Time in the Foundations of Medicine Phase 34 CLINICAL EXPERIENCE PHASE DUTY HOURS (8.8) POLICY 35 CLINICAL EXPERIENCES EXPECTATIONS FOR STUDENTS 36 REQUIRED STUDENT PROCEDURES AND CLINICAL PROCEDURE LOGS (6.2 AND 8.6) 37 MEDICAL STUDENT CLINICAL SUPERVISION POLICY (9.3) 38 DEFINITION OF A PRECEPTOR 39 EXPECTATIONS FOR ELECTRONIC HEALTH RECORD USE AT OHSU BY MEDICAL STUDENTS 39 EHR USE BY STUDENTS ROTATING AT THE VAMC 41 EHR USE BY STUDENTS ROTATING AT NON-OHSU AND NON-VA FACILITIES 41 STUDENT ASSESSMENT AND GRADING RELATED POLICIES & PROCEDURES 41 PROTOCOL TO AVOID PORTFOLIO COACHES EVALUATING THEIR OWN STUDENTS 41 NON-INVOLVEMENT OF PROVIDERS OF STUDENT HEALTH SERVICES IN STUDENT ASSESSMENT (12.5) 42 NARRATIVE/FORMATIVE FEEDBACK TO STUDENTS (9.7) 42 UNIVERSITY GRADING POLICY AND SUMMATIVE GRADING SYSTEM FOR MD STUDENTS 42 EVALUATION OF COURSES, INSTRUCTORS, AND UME PROGRAM 44 STUDENT EVALUATION OF CURRICULUM AND INSTRUCTORS (8.5) 44 ROLE OF UME CURRICULUM COMMITTEE IN PROGRAM EVALUATION (8.1) 45 AAMC GRADUATION QUESTIONNAIRE (GQ) 45 SECTION IV: STUDENT SUPPORT SERVICES 46 SCHOOL OF MEDICINE STUDENT SUPPORT SERVICES 46 ASSISTANT DEANS FOR STUDENT AFFAIRS 46 COLLEGES LEARNING COMMUNITIES 46 Page 3 of 60 COLLEGE PORTFOLIO COACHES: INDIVIDUAL ACADEMIC ADVISORS FOR STUDENTS 47 TUTORING AND LEARNING SUPPORT 47 DIVERSITY AND INCLUSION SUPPORTS FOR STUDENTS 47 Center for Diversity & Inclusion (CDI) 48 School of Medicine Diversity Definition for Students 49 Gender Designated Facilities 49 OHSU (UNIVERSITY) STUDENT SUPPORT SERVICES 50 PROFESSIONAL (MALPRACTICE) LIABILITY 50 LIFE AND DISABILITY INSURANCE FOR STUDENTS 50 OHSU HEALTH INSURANCE 50 JOSEPH B. TRAINER (JBT) HEALTH & WELLNESS CENTER 50 PERSONAL COUNSELING AND SUICIDE PREVENTION 51 MEDICAL STUDENT WELLNESS AND LEADERSHIP DEVELOPMENT IN SOM 51 OFFICE OF STUDENT ACCESS/DISABILITY ACCOMMODATIONS 52 RELIGIOUS ACCOMMODATIONS 52 BLOOD BORNE PATHOGENS/OCCUPATIONAL INJURY AND POST-EXPOSURE PROCEDURE 53 BREASTFEEDING/LACTATION ROOMS AND RESOURCES 54 SECTION V: FACULTY BENEFITS FOR TEACHING 54 FACULTY APPOINTMENT PROCESS (4.3, 9.2) 54 FACULTY DEVELOPMENT OPPORTUNITIES (4.5) 55 OHSU LIBRARY ACCESS 56 USE OF OHSU LETTERHEAD FOR WRITING STUDENT LETTERS 56 SECTION VI: OTHER POLICIES, PROCEDURES, & REQUIREMENTS RELATED TO MEDICAL STUDENT EDUCATION IMPORTANT FOR TEACHERS TO KNOW 56 EMERGENCY AND DISASTER PREPAREDNESS FOR MD STUDENTS (5.7) 56 STUDY, LOUNGE, AND STORAGE SPACE, AND OVERNIGHT CALL ROOMS (5.11) 57 STUDENT PROGRESSION, ADVANCEMENT, GRADUATION REQUIREMENTS AND APPEAL PROCESSES AND POLICIES (9.9, 10.3) 57 TECHNICAL STANDARDS (10.5) 57 OHSU Technical Standards 57 School of Medicine MD Program-Specific Technical Standards 58 MD PROGRAM STUDENT ACADEMIC RECORD ACCESS & CONFIDENTIALITY (11.5) 58 PATIENT REQUESTS FOR OR REFUSAL OF HEALTHCARE PROFESSIONALS OR OTHER PERSONNEL WITH SPECIFIC CHARACTERISTICS 59 VISITORS TO OHSU LEARNING ENVIRONMENTS – CLASSROOM AND CLINICAL SETTINGS 59 Page 4 of 60 VENDORS IN OHSU LEARNING ENVIRONMENTS 59 CONSCIENTIOUS OBJECTION 59 UNIVERSITY STUDENT GRIEVANCE AND APPEAL POLICY 59 INTRODUCTION This Handbook for Teachers of OHSU Medical Students has been created to help all faculty, residents, and others who serve as teachers for OHSU medical students in all phases of the YourMD curriculum at OHSU. It contains important information about educational and institutional policies and procedures of the OHSU School of Medicine, as well as resources to help you as a member of our teaching community. This information is in addition to resources provided to you by individual OHSU departments and/or educational leaders and staff members associated with the curricular offerings in the Undergraduate Medical Education (UME) program. Finally, the Medical Student Handbook is another resource available to you that contains many details about the UME program including the OHSU medical student graduation requirements, the mechanism for a student to dispute a final course or clinical experience grade, and disciplinary processes used in the UME program for academic and professionalism problems, among others. This Handbook for Teachers of OHSU Medical Students is updated periodically, and the latest version can always be found HERE. Throughout this Handbook, the numbers in parentheses refer to the LCME accreditation element related to the topic. OHSU School of Medicine Mission Statement It is the mission of the School of Medicine to: Provide programs to enhance human health, with an emphasis on improving health and access to care for all Oregonians Educate tomorrow’s physicians, scientists and other health professionals and prepare them for a lifetime of learning, leadership, discovery and service Develop new medical knowledge and technologies through basic, clinical and translational research Translate discoveries into effective health care and quality delivery We appreciate all that you do in teaching OHSU medical students, and we are grateful for the partnerships and collaboration you bring to helping educate tomorrow’s physicians. Undergraduate Medical Education Oregon Health & Science University School of Medicine 2730 SW Moody Avenue, Mailcode: CLMD5 Portland, OR 97201 Phone: 503-494-8220 Fax: 503-494-3400 Handbook Released January 11, 2019 Page 5 of 60 SECTION I: PEOPLE AND CONTACTS SoM Dean’s Office of Undergraduate Medical Education (UME) Office/Unit/ Name Position Contact Information Department Program Tracy Bumsted, MD, MPH Associate Dean, UME 503-494-8220 Administration [email protected] Amy Garcia, MD Assistant Dean, UME Student Affairs 503-346-4748 [email protected] Benjamin Schneider, MD Assistant Dean, UME Student Affairs 503-346-4749 [email protected] Robert Cloutier, MD, MCR Assistant Dean, UME Admissions [email protected] Paul Gorman, MD Assistant Dean, Rural Medical Education 503-494-4025 [email protected] Debbie Melton Director, UME 503-494-6643 [email protected] Megan Furnari, MD Director, Medical Student Wellness & [email protected] Leadership Development Jeff Kraakevik, MD Director, CQI for MD Program Accreditation 503-418-4289 [email protected] Patrick Chung Senior Systems Analyst 503-494-5159 [email protected] UME Staff Office/Unit/ Department Name Position Contact Information Curriculum & Student Affairs (CASA) Tomo Ito, MS Administrative Manager, CASA 503-494-5100 503-494-8228 [email protected] [email protected] Marcia DeCaro Program Manager, Student Records 503-494-4101 [email protected] Lisa Allen, MA Project Coordinator, Student Affairs & 503-494-2240 Scholarships [email protected] Meghan Rogers Project Coordinator, LCME 503-346-4747 [email protected] Cameron Budd Program Technician, Data & Curriculum 503-346-4731 [email protected] Gretchen Scholl Electronic Health Record Educational 503-494-0554 Informaticist [email protected] Megan Spickerman Program Technician, CASA/ Rural/ Multi- 503-494-4123 disciplinary [email protected] Kaitlin Seymore Administrative Coordinator, CASA 503-494-0807 [email protected] Samantha Jo Peterson Administrative Coordinator, CASA 503-494-8754 [email protected] Page 6 of 60 Teaching Services Office (TSO) Emily Larson Administrative Manager, TSO 503-494-7121 503-494-8428 [email protected] [email protected] Jane Paeng Program Technician, TSO 503-494-2268 [email protected] Kimberly Regner, MA Program Technician, TSO 503-494-2384 [email protected] Tyanne Conner, MA Program Technician, TSO 503-494-2267 [email protected] Matthew Rempes Preceptorship Coordinator
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