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Summary Record of Pre-Bid Conference Held on 06/12/2016 In Summary record of Pre-bid conference held on 06/12/2016 in the O/o the CE, LGBO, CWC, Patna for “Supply, Installation, Testing, Commissioning & Maintenance of Real–Time Data Acquisition Network at 87Nos. Water Level & Meteorological stations (WL & MS) & 18Nos. Meteorological stations (MS) under L.G.B. Organisation, CWC, Patna in the States of Bihar, Jharkhand and West Bengal”. A Pre-bid conference to discuss the issues raised by the three agencies and providing clarifications to their queries regarding the tender for the work of “Supply, Installation, Testing, Commissioning & Maintenance of Real–Time Data Acquisition Network at 87 Nos. Water Level & Meteorological stations (WL & MS) & 18 Nos. Meteorological stations (MS) under L. G. B. Organisation of CWC, Patna in the States of Bihar, Jharkhand and West Bengal was held on 06/12/2016 in the O/o the CE, LGBO, CWC, Patna w.r.t. tender notice LGD-2/PAT/TELEMETRY-PROC/2016/438 dated: 18/11/2016. The list of the participants attended the conference are as under: Sl. Name of Officer Designation Organisation: 1. Shri S. K. Sahu Chief Engineer LGBO, CWC, Patna. 2. Shri Amitabh Prabhakar S.E. (C) LGBO, CWC, Patna. 3. Shri Mukesh Kumar Singh Director (Mon.) Mon. Dte, CWC, Patna. 4. Shri Sudipto Sarkar Deputy Director Mon. Dte, CWC, Patna. 5. Sri A. K. Mishra Ex Engineer ` LG Division-1, CWC, Patna. 6. Shri N. N. Shankar Ex. Engineer LG Division-2, CWC, Patna. 7. Shri Rajesh Kumar Asstt. Director LGBO, CWC, Patna. 8. Shri Shailesh Kumar Asstt. Director LGBO, CWC, Patna. 9. Shri S K Ojha Asstt. Engineer, (Com) LG Division-2, CWC, Patna. 10. Shri Rajesh Kumar Representative of M/s. ASTRA MICROWAVE PRODUUCTS LIMITED, Hyderabad. The reply to the queries are attached as Annexure- A. The revised list of the sites is attached as Annexure-B. The pre-bid Meeting ended with vote of thanks by the Chief Engineer, LGBO, CWC, Patna. Annexure-A Summary record of pre-bid meeting held on 06/12/2016 for “Supply, Installation, Testing, Commissioning & Maintenance of Real–Time Data Acquisition Network at 87 Nos. Water Level & Meteorological stations (WL & MS) & 18 Nos. Meteorological stations (MS) under Lower Ganga Basin Organisation of CWC, Patna in the States of Bihar, Jharkhand and West Bengal”. 1. M/s. MECHATRONICS SYSTEMS Pvt. Ltd. PUNE: Tender Tender Regarding clause Query Reply page no. EMD As EMD in form of BG Not Accepted. also has equal liability on Provision made in the tender Pg no. par with DD/FDR, kindly document will continue to 13. allow 100% EMD by BG, 5 of 83 remain the same. irrespective of value & not limited to 50% Ten (10) % of contract price We wish to submit 10% Not Accepted. excluding AMC charges PBG to avoid S.D. Provision made in the tender mobilization advance against deduction. 10% document will continue to bank guarantee, which shall be mobilization advance to be remain the same. Pg no. Clause released after successful released against submission 28 of no. 16.3 completion of 2 years of of PBG. PBG to release 83 Warranty and 5 years of AMC. after UAT & 2 years warranty period. We can submit separate 10% PBG of the 5 yrs O&M cost. Fifty Five (55) % of the We request you to release The payment of 55% of Contract price excluding 55% on pro rata basis on contract price excluding AMC Pg no. Clause AMC charges shall be paid site readiness & charges can be made on 28 of no. 16.4 after the issue of completion completion, to avoid any PRORATA basis on successful 83 certificate, delay due to any site not commissioning of sites. being ready. Balance Thirty Five (35) % of Balance 35% of Contract Not Accepted. the Contract price excluding price to be released @ Provision made in the tender AMC charges shall be paid @ 17.5% after each document will continue to Pg no. Clause 5% every year AFTER each warranty year. Separate remain the same. 28 of no. 16.5 year of successful running of 10% PBG covering AMC 83 contract including 2 years of costs shall be issued warranty and 5 years of AMC. before commencing of AMC period. Security Deposit shall be As an alternative, we Not Accepted. deducted as per Clause 1 and suggest to submit 10% Provision made in the tender Pg no. Clause Clause 1(A) of PBG & not debit S.D. cost document will continue to 28 of no. Standard/General Contract from payments. remain the same. 83 16.7.1 Conditions under CPWD Forms 7/8. Dismantling and re- As the same incurs huge Not Accepted. installation of any Telemetry costs, request you to Provision made in the tender Clause equipment of any site for consider cumulative nos. of document will continue to Pg 34 1. m of whatsoever reason will be sites for total dismantling & remain the same. of 83 Annexur done free of cost by the re-installing, to cover all e 1 Contractor as per the direction reasons. Any count beyond of Engineer-in –charge. the same, to be paid @Rs. 15000/- per site. One battery pack shall be As battery capacity of 60 Not Accepted. provided for each DCU. The days continuous operation Provision made in the tender batteries pack provided shall shall increase the battery document will continue to have adequate capacity to size to a very large one, remain the same. sustain the maximum sized which would incur DCU configuration of sensors unnecessary space & cost. and telemetry equipment for a Kindly consider the same Pg no. Clause period of 60 days of for 30 days, as it would be 68 of no. 6.2 continuous operation at the more than appropriate. 83 frequency of one observation per hour per sensor and one transmission per hour on a 24- hourly basis. This capacity shall be available at the end of second year of continuous operation. Training & Documentation As the total training is to be Not Accepted. conducted at designated Provision made in the tender locations, we consider all document will continue to Pg 80 Clause the required manpower to remain the same. of 83 no. 17 assemble at the respective CWC hub locations for the training. We need to consider accordingly. The Technical Specification As all DCU units are SIM card will be supplied by covers the Contract for the communicating through CWC. The recurring charges installation of telemetry system INSAT transmitter to Earth will also be borne by CWC. in different Receiving Station provision sites in Rajasthan, Madhya of GSM Modem at each WPC license Payment is not to Pradesh, Haryana & Himachal DCU to transmit the data to be borne by the vendor. Pradesh as specified including specified mobile numbers. Earth Receiving Station, which Instead we provide related shall be able to receive data data from ERS or regional from INSAT KALPANA stations where all the data is (INSAT 3A) data relay available which collected Technical transponder as well as DRT of from all the remote stations Specifica future SAT system can be transmitted to Pg 49 tion instrumentation & associated specified mobile numbers of 83 Point.1 data collection units (DCUs). over GSM networks. Will it General Further, the transmission should be acceptable? Please also be in GSM mode allowing clarify. receiving of data from remote As regards to the recurring DCU to the specified mobile charges for GSM SIMS and numbers., INSAT license fees, please clarify, Who will bear these charges? Is there any waiver for INSAT license fees as the system is for the bonafied use of the government? Pg 51 of Technical Each station shall be fully As the proposed DCU At present only Water Level & 83 specificat automatic and shall only require stations have only water Rainfall are proposed to be ion routine maintenance and levels & rainfall measured. However, scope for clause inspection regarding of the measurements, snow and measurement of other no. 2.1 parameters (Water Level, other meteorological meteorological parameters shall classifica Rainfall Snow & Other parameters will not be exist. Measurement of snow is tion of meteorological parameters) available. Please clarify. not proposed. remote shall be automatically stations. transmitted to the CWC existing earth receiving station at Delhi at intervals. 2. M/s Sutron Hydromet Systems Pvt. Ltd., New Delhi -110020. Tender Tender Page Clause Regarding Query Reply No. No. 3 Notice Qualification Qualification criteria do not seems to provide Not Accepted. Inviting recognize for the system that is running for Provision made in the Tender more than 7 years. We therefore request you to tender document will kindly increase the number of year of continue to remain the experience to 15 years so that CWC can get same. proposals from field proven service provider so that the system life can be prolong for more than the 7 years that is being envisage. 27 14.11.4 Mandatory We understand that the visit mentioned here is Not Accepted. Visit for Water Level Stations only. The visit to WL Provision made in the station every month is not required as during tender document will non monsoon most of the water level station continue to remain the does not have water level upto the bubbler same. termination. Also telemetry data can be compared with manual data at the modeling center and if there is a mismatch beyond excepted accuracy, our engineer will visit that particular station. Kindly clarify. 27 14.11.5 Dismantling Visit of engineer for dismantling and Not Accepted. and reinstallation is a cost so we request that the Provision made in the Reinstallation free dismantling and reinstallation service tender document will should be restricted to once per site for the continue to remain the duration of the project for 7 years.
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