ORDINARY COUNCIL MEE TING AGENDA ITEMS 25 FEBRUARY 2021
Council has adopted the following Vision and Mission Statements to describe its philosophy and to provide a focus for the principal activities detailed in its Management Plan.
Our Vision Nambucca Valley ~ Living at its best.
Our Mission Statement
‘The Nambucca Valley will value and protect its natural environment, maintain its assets and infrastructure and develop opportunities for its people.’
Our Values in Delivery Effective leadership Strategic direction Sustainability of infrastructure and assets Community involvement and enhancement through partnerships with Council Enhancement and protection of the environment Maximising business and employment opportunities through promotion of economic development Addressing social and cultural needs of the community through partnerships and provision of facilities and services Actively pursuing resource sharing opportunities
Council Meetings: Overview and Proceedings
Council meetings are held on the last Thursday of each month AND on the Thursday two weeks before the Thursday meeting. Both meetings commence at 5.30 pm. Meetings are held in the Council Chamber at Council's Administration Centre—44 Princess Street, Macksville (unless otherwise advertised).
How can a Member of the Public Speak at a Council Meeting?
1 Addressing Council with regard to an item on the meeting agenda:
Members of the public are welcome to attend meetings and address the Council. Registration to speak may be made by telephone or in person before 11.00 am on a meeting day. The relevant agenda item will be brought forward at 5.30 pm in agenda order, and dealt with following preliminary business items on the agenda. Public addresses are limited to five (5) minutes per person with a limit of two people speaking for and two speaking against an item.
2 Public forum address regarding matters not on the meeting agenda:
Nambucca Valley Council believes that the opportunity for any person to address the Council in relation to any matter which concerns them is an important demonstration of local democracy and our values. Accordingly Council allows members of the public to address it on matters not listed in the agenda provided the request is received before publication of the agenda (registration to speak may be made by telephone or in person before 11.00 am on a meeting day) and the subject of the address is disclosed and recorded on the agenda.
In relation to regulatory or enforcement matters it needs to be understood that the Council has certain legal obligations which will generally prevent the Council from providing an immediate response to any concerns or grievances which may be raised in the public forum. In particular the Council has to provide procedural fairness and consider all relevant information.
Generally this cannot be done with matters which have come direct to Council via the public forum. So the fact that the Council may not immediately agree to the representations and seek a report instead should not be taken to indicate disagreement or disinterest.
Where the subject matter concerns an on-going complaint which has been the subject of previous investigation by Council staff and/or external bodies such as the NSW Ombudsman, the General Manager in consultation with the Mayor will decide on whether or not the person will be allowed to speak in the public forum.
Speakers should address issues and refrain from making personal attacks or derogatory remarks. You must treat others with respect at all times.”
Council Meeting Audio Recordings
Council audio records all Council Meetings and the recordings are posted on the website once the Minutes are released. Please note that the audio files could be quite large and may take a while to download.
Meeting Agenda
These are available Council’s website: www.nambucca.nsw.gov.au
NAMBUCCA VALLEY COUNCIL
ORDINARY COUNCIL MEETING - 25 FEBRUARY 2021
Acknowledgement of Country (Mayor)
I would like to acknowledge the Gumbaynggirr people who are the Traditional Custodians of this Land. I would also like to pay respect to the elders both past and present and extend that respect to any Aboriginal People present.
Council Meeting Audio Recordings (Mayor)
This meeting is being webcast and those in attendance should refrain from making any defamatory statements.
AGENDA Page
1 APOLOGIES 2 PRAYER 3 DISCLOSURE OF INTEREST 4 CONFIRMATION OF MINUTES — Ordinary Council Meeting - 11 February 2021 ...... 7 5 NOTICES OF MOTION 5.1 NOTICE OF MOTION - Request for Report on Replacement of Sheet O Bark Bridge No. 2 ...... 15 6 PUBLIC FORUM 7 ASKING OF QUESTIONS WITH NOTICE 8 QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED 9 GENERAL MANAGER REPORT 9.1 Outstanding Actions and Reports ...... 16 9.2 Draft NSW Water Strategy & Town Water Risk Reduction Program ...... 25 9.3 Reservation and Interment Fees ...... 29 9.4 Valla Quarry - Amended Quarry Environmental Management Plan ...... 31 9.5 Undetermined Development Applications either greater than 12 months or where submissions received to 18 February 2021 ...... 34 9.6 Council Rangers' Reports and Penalties Issued for November and December 2020 ...... 36 10 ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT 10.1 Quarterly Budget Review for quarter ended 31 December 2020 ...... 41 10.2 Investment Report to 31 January 2021 ...... 46 10.3 Grant Application Status Report as at 31 January 2021 ...... 53 10.4 Schedule of Council Public Meetings 2021 ...... 78 11 ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT 11.1 2020-21 Capital Works Program Monthly Report as at 18 February 2021 ...... 79 12 GENERAL MANAGER'S SUMMARY OF ITEMS TO BE DISCUSSED IN CLOSED MEETING 12.1 Matters Pertaining to Realised or Potential Losses It is recommended that the Council resolve into closed session with the press and public excluded to allow consideration of this item, as provided for under Section 10A(2) (g) of the Local Government Act, 1993, on the grounds that the report contains advice
concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.
a Questions raised by Councillors at 8 above
i MOTION TO CLOSE THE MEETING ii PUBLIC VERBAL REPRESENTATIONS REGARDING PROPOSAL TO CLOSE iii CONSIDERATION OF PUBLIC REPRESENTATIONS iv DEAL WITH MOTION TO CLOSE THE MEETING 13 MEETING CLOSED TO THE PUBLIC 14 REVERT TO OPEN MEETING FOR DECISIONS IN RELATION TO ITEMS DISCUSSED IN CLOSED MEETING.
NAMBUCCA VALLEY COUNCIL
DISCLOSURE OF INTEREST AT MEETINGS
Name of Meeting: Meeting Date: Item/Report Number: Item/Report Title:
I declare the following interest: (name)
Pecuniary – must leave chamber, take no part in discussion and voting.
Non Pecuniary – Significant Conflict – Recommended that Councillor/Member leaves chamber, takes no part in discussion or voting.
Non-Pecuniary – Less Significant Conflict – Councillor/Member may choose to remain in Chamber and participate in discussion and voting.
For the reason that
Signed Date
Council’s Email Address – [email protected]
(Instructions and definitions are provided on the next page).
Definitions
(Local Government Act and Code of Conduct)
Pecuniary – An interest that a person has in a matter because of a reasonable likelihood or expectation of appreciable financial gain or loss to the person or another person with whom the person is associated. (Local Government Act, 1993 section 442 and 443)
A Councillor or other member of a Council Committee who is present at a meeting and has a pecuniary interest in any matter which is being considered must disclose the nature of that interest to the meeting as soon as practicable.
The Council or other member must not take part in the consideration or discussion on the matter and must not vote on any question relating to that matter. (Section 451).
Non-pecuniary – A private or personal interest the council official has that does not amount to a pecuniary interest as defined in the Act (for example; a friendship, membership of an association, society or trade union or involvement or interest in an activity and may include an interest of a financial nature).
If you have declared a non-pecuniary conflict of interest you have a broad range of options for managing the conflict. The option you choose will depend on an assessment of the circumstances of the matter, the nature of your interest and the significance of the issue being dealt with. You must deal with a non-pecuniary conflict of interest in at least one of these ways.
It may be appropriate that no action is taken where the potential for conflict is minimal. However, council officials should consider providing an explanation of why they consider a conflict does not exist. Limit involvement if practical (for example, participate in discussion but not in decision making or visa-versa). Care needs to be taken when exercising this option. Remove the source of the conflict (for example, relinquishing or divesting the personal interest that creates the conflict or reallocating the conflicting duties to another officer). Have no involvement by absenting yourself from and not taking part in any debate or voting on the issue as if the provisions in section 451(2) of the Act apply (particularly if you have a significant non-pecuniary conflict of interest).
NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021 The following document is the minutes of the Ordinary Council meeting held 11 FEBRUARY 2021. These minutes are subject to confirmation as to their accuracy at the next meeting to be held on Thursday 25 February 2021 and therefore subject to change. Please refer to the minutes of 25 February 2021 for confirmation. PRESENT
Cr Rhonda Hoban (Mayor) OAM Cr John Ainsworth Cr Martin Ballangarry OAM Cr Susan Jenvey Cr David Jones Cr Janine Reed Cr John Wilson (Deputy Mayor)
ALSO PRESENT
Michael Coulter (General Manager) Robert Hunt (AGM Corporate Services) Paul Gallagher (AGM Engineering Services) Lorraine Hemsworth (Minute Secretary) Matthew Sykes (Chief Financial Officer)
APOLOGIES
Nil
PRAYER
Father Shelwin Fernandez from Catholic Church, offered a prayer on behalf of the Nambucca Minister’s Association.
DISCLOSURE OF INTEREST
Nil
CONFIRMATION OF MINUTES - ORDINARY COUNCIL MEETING
SUBJECT: CONFIRMATION OF MINUTES - ORDINARY COUNCIL MEETING 28 JANUARY 2021 39/21 RESOLVED: (Wilson/Reed)
That the minutes of the Ordinary Council Meeting of 28 January 2021 be confirmed.
Page 7 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021 NOTICE OF MOTION - CR REED
ITEM 5.1 SF3014 110221 NOTICE OF MOTION - Tree Planting Recommendation within the Nambucca Valley 40/21 RESOLVED: (Reed/Ainsworth)
That:
1 On Page 2 of Council’s Trees on Public Land Guidelines Policy No ES 26, following on from the paragraph “Further information can be obtained from the free publication titled Nambucca Valley Vegetation and Planting Guide available from Nambucca Valley Landcare” add “The Guide can be obtained online at the following link; https://www.nvlandcare.org.au/resources”.
2 On Page 3 in reference to Local Conditions, after “village” that the following be inserted: “Further non-native species be included for all Council’s towns, villages and street planting to build on those previously specified. These species include Dwarf Lagerstroemias, Acers, Azaleas, Camellias, Poinciana, annual bedding plants and suitable ground covers as identified and approved by Council’s Greenspace Coordinator.”
DELEGATIONS RECOMMENDATION
That the following delegations be heard:
ITEM 9.3 Development Application DA2020/329 - Public Toilet - Phillida Hartley
Phillida Hartley addressed Council with notes being placed on file SF3015, 7112/2021.
ITEM 9.3 DA2020/329 110221 Development Application DA2020/329 - Public Toilet MOTION: (Reed/Ainsworth)
That the matter be deferred due to concerns about the design and safety for users of the facility. That staff come back with a report on the question of whether there should be separate amenities for males and females.
The motion was lost.
41/21 RESOLVED: (Ainsworth/Wilson)
That Council as the consent authority, pursuant Section 4.16 of the Environmental Planning and Assessment Act 1979, grant consent to Development Application 2020/329 for the construction of public toilets at Lots 7 & 8 DP 831156 – 23 Ridge Street, Nambucca Heads, subject to the schedule of conditions outlined in attachment 2 of this report.
Upon being put to the meeting, the motion was declared carried.
For the Motion: Councillors Ainsworth, Ballangarry, Hoban, Jenvey, Jones and Wilson Total (6) Against the Motion: Councillor Reed Total (1) Cr Reed requested that her vote be recorded against the motion as it does not meet the needs of the community.
Page 8 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021
ASKING OF QUESTIONS WITH NOTICE
Refer to Item 7.1.
QUESTIONS FOR CLOSED MEETING WHERE DUE NOTICE HAS BEEN RECEIVED
There were no questions for Closed Meeting where due notice has been received.
ITEM 7.1 was dealt with later in conjunction with Item 11.1
GENERAL MANAGER REPORT
ITEM 9.1 SF959 110221 Outstanding Actions and Reports 42/21 RESOLVED: (Ainsworth/Wilson)
That the list of outstanding actions and reports be noted and received for information by Council.
ITEM 9.2 SF789 110221 Proposed Upper Kalang, Middle Bellinger and Nambucca Rivers Nature Reserve - Potential Benefits and Impacts for the Nambucca Valley 43/21 RESOLVED: (Ainsworth/Reed)
1 That Council note the Forestry Corporation of NSW agrees that 73% of the proposed Headwaters Conservation Proposal contains forest ecology that will be permanently conserved.
2 Council note the recommendations of the Nambucca Regional Economic Development Strategy in relation to the timber industry including that Council support consistent supply arrangements for mill operators as well as long term forest industry development.
ITEM 9.3 was dealt with under Delegations
Page 9 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021
ITEM 9.4 SF3000 110221 Undetermined Development Applications either greater than 12 months or where submissions received to 4 February 2021 44/21 RESOLVED: (Reed/Wilson) That the information on undetermined Development Applications either greater than 12 months or where submissions have been received to 4 February 2021 be noted by Council.
ITEM 9.5 SF3000 110221 2021 January - Approved Construction and Complying Development Certificates 45/21 RESOLVED: (Ainsworth/Reed)
That the Construction and Complying Development Certificates approved for January 2021 be noted and received for information by Council.
ITEM 9.6 SF3000 110221 2021 January - Development Applications and Complying Development Applications Received 46/21 RESOLVED: (Reed/Wilson)
That the Development Applications and Complying Development Applications received in January 2021 be received for information.
ITEM 9.7 SF2278 110221 Minutes of the Clean Energy Committee meeting held 2 February 2021 47/21 RESOLVED: (Reed/Ainsworth)
1 That the progress on outstanding actions of the Clean Energy Committee be noted and received for information by Council, including the information contained within the late report to the Committee.
2 That Council note the minutes of the Nambucca Valley Council Clean Energy Committee meeting held 2 February 2021.
3 That Council call for Expressions of Interest to fill the one vacancy on the Clean Energy Committee.
Page 10 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021 GENERAL MANAGER REPORT - LATE
ITEM 9.8 SF906 110221 Advice of Wind Up of Nambucca Volunteer Rescue Association Squad and Proposed Plans for Assets 48/21 RESOLVED: (Reed/Ainsworth)
1 Subject to any required endorsement from NSW Fair Trading that the Macksville VRA shed be made available to BlazeAid as their regional depot.
2 Subject to any required endorsement from NSW Fair Trading that Council, on behalf of the Nambucca District Rescue Squad Inc , advertise for expressions of interest from local Not for Profits and Charities in relation to the use of the VRA premises at 2 Railway Road, Nambucca Heads.
3 That a Committee comprising three VRA executive (Mr Stuart Holmes, Mr Steve Ryan and Mr Shannon Jeffery) and three Council representatives (Mayor, Deputy Mayor and General Manager) determine the preferred expression of interest for the use of the land.
4 Subject to any required endorsement from NSW Fair Trading that the Nissan Patrol gifted by Council to the Nambucca District Rescue Squad Inc. be returned to Council and sold at auction.
5 Subject to any required endorsement from NSW Fair Trading that in the transfer of property at 2 Railway Road, Nambucca Heads that the contract provide Council with an option of first right of refusal for $1 should a similar event occur in the future. In consideration of this that the Council offer to meet the legal expenses for the transfer of the land.
6 That Council formally thank the Nambucca District Rescue Squad (VRA) for their service to the community.
ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT
ITEM 10.1 SF1676 110221 Plant Committee 49/21 RESOLVED: (Wilson/Reed)
That Council not proceed with the reinstatement of the Plant Committee.
50/21 RESOLVED: (Hoban/Ainsworth)
That Council receive quarterly reports detailing plant purchases and sales, maintenance costs, plant hire income and plant reserve balances.
Page 11 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021
ITEM 10.2 SF251 110221 Schedule of Council Public Meetings 2021 51/21 RESOLVED: (Reed/Wilson)
That the schedule of dates for February to June 2021 be noted.
ITEM 10.3 SF298 110221 Annual General Meeting Minutes for the Argents Hill Hall Committee of Management 52/21 RESOLVED: (Ainsworth/Reed)
That Council endorse the Minutes of the Argents Hill Hall Committee of Management’s Annual General Meeting held on 6 October 2020 and thank the outgoing Committee for their work over the past twelve months.
ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT
ITEM 11.1 SF1575 110221 Talarm Bridge and Visitor Information Centre Boardwalk 53/21 RESOLVED: (Wilson/Ainsworth)
A That Council receive and note the information regarding Talarm Bridge and Visitor Information Centre Boardwalk.
B That the following Questions with Notice be put to the Internal Auditor who is to conduct an Internal Audit investigation of Council’s Asset Management procedures scheduled for May 2021:
1 The report states “With Council’s limited staff resources Level 1 inspections are the first step and Council engaged a consultant over a three - year period from 2016 to 2019 to inspect bridges” Is there an error in this statement as the report clearly identifies a Level 2 inspection for Talarm Bridge.
2 What was the cost to Council of the consultancy inspections conducted over this three year period?
3 How long did it take for the 2016 inspection reports to be recorded in Council’s adopted records system?
4 As a result of those inspections what changes were made to scheduled bridge maintenance works, asset management plans and the long-term financial plan and where are the records of these changes i.e. what is the process for ensuring that asset inspections inform other corporate plans and strategies?
5 Have all of the repairs recommended in the 2016-2019 bridge inspection reports been carried out? If not, approximately what percentage of those recommended to be rectified within 12 months have been completed and why has there been unspent funds in the budget allocation for Bridge Maintenance?
Page 12 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021
6 Given the report’s explanation that although assessed in poor condition, the replacement date of an asset does not necessarily change depending on what maintenance is implemented, what maintenance was carried out on Talarm Arm bridge between the 2016 inspection (which noted that some components required replacing within six months and twelve months) prior to the 2020 pier failure?
7 With reference to Talarm Bridge the report notes that: “As the report was a level 2 inspection and not a level 3, the inspector made a note of a 200-300mm settlement on pier 1, but did not identify any failure at the time.” Is this the same pier referred to on page 3 of the inspection report as “replacement required” and recommended completion within twelve months and is this the pier that failed in 2020?
8 If it is determined that maintenance should not be carried out, what is the process for recording the reasons for such a decision?
9 The report states: As an asset practitioner, there is an element of decision making between how much maintenance is acceptable, before renewal is the recommended action. How and on what basis are these decisions made and where are they recorded?
10 When it failed in August 2020 Talarm Bridge was listed in the 31 March 2020 revaluation (bridge and guardrail) with a replacement cost of $210,204. I was at that time advised that “a highly inflated estimate due to a lot of non-known factors at this point in time is estimated at an upper value of $280,000 to replace the bridge with concrete”. The costing for an October 2020 grant application was $482,035 (including $48k for road approaches, $46k for design and management and $9,453 contingency). Why is there such a large variance in these figures in less than three months?
11 I was further advised in 2020 that “When we did the transport revaluation this year Nick Dodds (consultant engineer) reviewed all the bridge condition reports”. Why was it necessary to review the first consultant engineer’s work, what did this consultancy cost and were any changes made to the original bridge assessments and recommendations?
12 The VIC Boardwalk failure is unfunded and the BLERF funding application may not be successful. Has consideration been given to not replacing the Boardwalk and upgrading the existing roadside footpath (if required)?
13 It is apparent that the Council has many databases storing information in relation to asset management. I’m aware that relevant information is held in CM9, Authority, Asset Edge, Merit, and ESRI (the GIS). I presume that relevant information may also be held on other Drives and in Outlook. Should there be an internal procedure on how data pertaining to asset management is stored to ensure it is readily accessible to staff and auditors, that it’s not duplicated and that decision making in relation to maintenance and replacement is easily traceable?
ASKING OF QUESTIONS WITH NOTICE - LATE
ITEM 7.1 SF2879 110221 QUESTIONS WITH NOTICE - In Relation to Item 11.1 of the Ordinary Council Meeting 11 February 2021
Refer to Item 11.1.
Page 13 NAMBUCCA VALLEY COUNCIL Ordinary Council Meeting MINUTES OF THE ORDINARY COUNCIL MEETING HELD ON 11 FEBRUARY 2021
CLOSURE
There being no further business the Mayor then closed the meeting the time being 6.41 pm.
Confirmed and signed by the Mayor on 25 February 2021.
Cr Rhonda Hoban OAM MAYOR (CHAIRPERSON)
Page 14 Ordinary Council Meeting 25 February 2021
NOTICE OF MOTION
ITEM 0.0 SF2879 250221 NOTICE OF MOTION - REQUEST FOR REPORT ON REPLACEMENT OF SHEET O BARK BRIDGE NO. 2
AUTHOR/ENQUIRIES: Rhonda Hoban, Councillor
SUMMARY:
In 2017 Forestry Corporation NSW advised Council of their intention to log in the Burrapine area and bring laden log trucks over Sheet O Bark Bridge No. 2. This bridge had a twenty tonne load limit and was not scheduled for replacement until 2024 at an estimated cost of $62,500. Forestry Corporation apparently negotiated with Council staff to design and replace the bridge at Forestry Corporations expense with a causeway. Designs were completed for Forestry Corporation by a consultant engineer, approved by Council staff and Forestry Corporation engaged contractors to construct the causeway.
The causeway was constructed but it appears that it is too low and water dams on the causeway which has resulted in five families, some with young children and some with medical conditions not being able to access normal daily or essential services for a period of some months without driving through flood water.
RECOMMENDATION:
That Council receive an urgent report on the status of negotiations with Forestry Corporation NSW regarding the recently constructed causeway on Sheet O’Bark Road. The report is to address the reasons for Council’s acceptance of a causeway instead of a replacement bridge, the reasons for the failure of the causeway and the proposed solution, timeframe and source of funding for rectification.
ATTACHMENTS: There are no attachments for this report.
CO25022021NM_1 Page 15 of 93 Ordinary Council Meeting 25 February 2021
GENERAL MANAGER
ITEM 9.1 SF959 250221 OUTSTANDING ACTIONS AND REPORTS
AUTHOR/ENQUIRIES: Michael Coulter, General Manager; Paul Gallagher, Assistant General Manager - Engineering Services; Robert Hunt, Assistant General Manager Corporate Services
The following table is a report on all outstanding resolutions and questions from Councillors (except development consents, development control plans & local environmental plans). Matters noted or received, together with resolutions adopting rates, fees and charges are not listed. Where matters have been actioned they are indicated with strikethrough and then removed from the report to the following meeting. Please note that the status is updated one week before the Council meeting.
RECOMMENDATION:
That the list of outstanding actions and reports be noted and received for information by Council.
SUMMARY OF MATTER STATUS
BY
NO
FILE
ACTION
COUNCIL MEETING FEBRUARY 2019 1 SF2162 14/02/19 That Council accept the GM Will report on progress by June 2019. funding being offered to prepare a Koala Habitat 20/06/19 – Matter discussed with OEH. A Management Strategy, and project brief will be developed in the new provide Koala food tree financial year. Staff will engage a suitably species to the community qualified consultant to assist in the and hold a koala field day/s. preparation of the strategy which will be reported to Council as a draft. Councillors will be notified and invited to the field day and advised of feed tree availability when the delivery of these actions are organised. Project is anticipated to be delivered in the first half of the 2019/20 financial year.
6/11/19 – a brief has been commenced and there has been consultation with the VBCA to assist with the field day and provision of feed trees. Due to other commitments now planned for 1st half of the 2020 calendar year.
5/02/20 – 2 May 2020 set for the Field Day at the Valla Lions Reserve – 10.00am to 1.00pm as currently seeking expressions of interest from landholders for koala feed trees.
22/04/20 – Field Day has been postponed for time being.
5/08/2020 - Proposed to complete Koala Habitat Management Strategy by 31 December 2020.
22/10/20 - State Government released Koala Habitat SEPP guidelines in the week of October 20. Staff will review guidelines in the coming week and engage consultants to prepare plan, subject to any variations to
CO25022021SR_10 Page 16 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
original proposals to suit the new guidelines. Staff are meeting with the Sub-committee of the VBCA on the 22 October to discuss the Field Day and planting of Koala corridors which are also part of the project. It is anticipated that the Field Day will move to be part of normal Valla Beach Market.
9/12/20 - the Koala action day on the “saving our species” program, has been included as focus item for the Valla Beach Community Market on the 6 February, Council and Landcare will have a dedicated stall at the market, talking about local initiatives/ projects and seeking registrations of interest for private property involvement in restoration projects. Landcare will do some tree identification and planting workshop and we will have a demonstration of a koala sniffer dog.
20/01/2021 – State legislation regarding Koala habitat protection has been finalised and staff will proceed to engage a consultant to prepare a Koala Management Plan for the coastal areas of the Valley.
MARCH 2019 2 SF601 14/03/19 There be a report to Council GM Report May 2019. on opportunities for “free” camping in Bowraville. 19/05/19 – deferred to July due workload.
27/06/19 – deferred until after the sporting hub has been further considered as it includes a proposal for primitive camping.
12/09/20 – Preliminary budget indications are that no funding will be available from the $3m provided to Nambucca Valley Connected Inc. for the primitive camping. If it is to be funded it will need to be from the $700k allocated by Council. At this stage it is too early to determine if Council’s funding will cover this. There is also a question as to how the primitive camping will be managed.
17/02/21 – Report will be finalised following the finalisation of the budget for the Hub.
APRIL 2019 3 SF983 24/04/19 Council enter into GM Aim to report by August 2019. negotiations with the NHLALC in relation to the 08/05/19 – Letter sent to NHLALC and issue short term maintenance and discussed with CEO. access issues as well as the longer term use of the land 28/06/19 – No response. GM to follow up. (the Faringdon Fields) 1/08/19 – Follow up email sent.
16/09/19 – Follow up letter sent.
4/11/19 – contacted CEO of NHLALC and meeting arranged on 7/11/19 at Council to
CO25022021SR_10 Page 17 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
discuss the matter.
20/11/19 – Matter discussed with the CEO of the NHLALC. He is to list the matter for consideration by the Board.
21/1/20 – matter discussed with MBD to raise in forthcoming discussions with NHLALC. Concern that following rain there will be substantial growth in grass and Council is prohibited from entering the land to maintain it.
3/06/20 – A number of Land Council matters are outstanding. An offer has been sent to the 3 LALCs that the respective Chairs and CEOs meet with the Mayor and GM quarterly with the first meeting scheduled for 26 June 2020.
14/6/20 – Mayor and GM meeting with LALC’s on 26 June 2020 to discuss matter.
26/6/20 – Matter not discussed at meeting on 26/6/20 - to be raised separately.
9/12/2020 – reminder sent to the Nambucca Heads Local Aboriginal Land Council.
18/01/21 – Review of declaration being undertaken by Federal Government.
17/02/21 – Nothing further has been heard from Mr Len Roberts who has undertaken the review.
MARCH 2020
4 SF1631 12/3/20 MW&S arrange a workshop AGMES 9/04/20 – Workshop on hold pending the with appropriate staff and outcome of the COVID-19. DPIE Water and PWA to discuss options for water 01/10/20 – MWS advises that this is not treatment plants. worth pursuing at this point in time as DPI have done a ranking of water and sewerage priorities through the state for their safe and secure water program and the NVC ranking was rated at four and only projects ranked five were considered for the funding.
Funding has provided to Council for the installation of a UV system and upgrade to chorine dosing infrastructure. This is at concept design stage to be finalised at the end of October and a design and construct tender released in early 2021.
02/02/2021 - Concept design and documentation completed, Council waiting for Section 60 approval from DPIE to go to Design and construct tender. Now that COVID-19 restrictions have abated, MWS will liaise with DPIE Water about having a workshop.
CO25022021SR_10 Page 18 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
APRIL 2020
5 PV11/ 30/04/20 Recruitment of GM to be MHR Report April 2021. 2020 deferred to April 2021. 17/02/21 – Suggested timeline:
1 Engage the Recruitment Consultant in July 2021 2 Shortlist for candidates for interview in October 2021 3 Incumbent to leave when successor starts
6 SF2869 30/04/20 Council seek a meeting with AGMES 8/05/20 - Letters sent to the Minister and to the Minister for Roads to Bellingen Shire Council and also a reply to discuss the highway handover. the TfNSW correspondence.
20/05/20 – Meeting 2 June 2020 with Transport NSW.
1/06/20 – the compensation for the dilapidation of local roads has now been received from Pacifico.
3/06/20 – There is a meeting with the Regional Manager TfNSW on 3 June to discuss this matter and others.
14/6/20 – Met with TfNSW reps on 9 June. New management not aware of the extent of previous work and negotiations on highway handover. Subject to outcome of classification review of State Roads. Situation is unsatisfactory with a risk that in a number of years the Council could be transferred a significant liability without the previously agreed compensation.
22/07/20 – meeting to be arranged with Road Classification Review Panel
17/08/20 - Mayor, Manager Assets and AGMES attended an online presentation from the Regional Road Transfer and Road Classification Panel on 7 August 2020. Council must now make an application for a priority review for the road re- classification which was submitted on 14 August Report as a joint submission with BSC. Report prepared for 27 August with a copy of Council’s submission.
07/12/2020 – no change in the status
15/01/2021 – GM sent follow up email to TfNSW requesting advice as to the progress of the matter and the anticipated date of a final determination.
04/02/2021 – Mayor, GM and AGMES meeting with Mr Roydhouse (Regional Road Transfer and Road Classification Panel) on 5 February
CO25022021SR_10 Page 19 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
16/02/21 – Met with John Roydhouse who is on the panel. Timing of a decision still unknown.
The never ending story.
MAY 2020
7 Q6/19 28/05/20 Council lobby the NSW and AGMES 19/06/20 Letter drafted under the Mayor’s Federal Governments for signature. funding to the value of $5,761,427 for the remediation 19/07/20 – Mayor and GM met with Deputy and stabilisation of the PM and Pat Conaghan MP on 15/07/20. collapsed Macksville Industrial Deputy PM inspected the drain and was Estate drainage channel. provided with the SMEC report. Deputy PM supportive of fixing problem but is expecting a funding contribution from Council.
22/07/20 – A provision of $500,000 has made in the budget for loan revenue as Council’s contribution towards the work.
17/08/20 – no formal response received to date.
2/09/20 – Letter sent to Pat Conaghan MP advising of Council’s funding provisions and seeking funding from the Commonwealth for the balance.
07/12/2020 - no formal response received to date. Mayor has also followed up with an email.
1/02/21 – letter sent to CEO of ARTC as per Council’s resolution of 28/1/21.
JULY 2020
8 SF6 16/07/20 Council seek a proposal for AGMCS 19/07/20 – E-mail sent 20 July to the Saltwater/Freshwater Bowraville LALC. Festival to be held in the Nambucca Valley 17/08/20 – No response received at this time.
2/9/20 – follow up call made and still no response as promised.
16/9/20 – to be discussed again at meeting with LALC’s on 25 Sept 2020.
8/10/20 – Meeting deferred.
20/10/20 – waiting on new proposal from Unkya LALC.
2/11/20 –waiting on a proposal.
18/11/20 – Met with Saltwater/Freshwater new GM and they are interested in having the festival at either Unkya or Bowraville in 2022 subject to our bushfire grant funding of $50k or more and Board approval.
CO25022021SR_10 Page 20 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
19/1/21 – waiting on funding approval from Council and BLERF to hold the festival in 2022 in the Nambucca Council area.
9 SF679 16/07/20 Council seek gateway GM 19/07/20 – written submission to be sent. approval to rezone the proposed extension of the 5/08/20 – Staff required to prepare a Nambucca Heads Waste Planning Proposal. Management Facility from RU3 Forestry to SP2 (Waste 10/09/20 – application for compulsory Management Facility). Council acquisition sent to Office of Local progress compulsory Government. acquisition of land. 17/10/20 – follow-up email sent to OLG seeking a response to Council’s application of 10/9/20.
18/11/20 – Strategic Planner to send Gateway application within the next week.
9/12/20 - The planning proposal for the Waste Management Facility has been placed on the NSW Government’s Planning Portal and a gateway determination has been requested. Further, staff are presently seeking fee proposals from suitably qualified persons to undertake ecological surveys over the summer season.
03/02/21 – Due to delays in progressing with compulsory acquisition, it is not proposed to progress with summer ecological surveys. This can be left to 2021/2022 hopefully by which time Council will have engaged a consultant to prepare the EIS.
16/02/21 – Request by NTS Corp for additional time (2 weeks) to respond to advice of a future act granted. Delay in obtaining approval from ARTC for Council’s surveyor to enter railway corridor to fix boundary.
AUGUST 2020
10 SF674 27/08/20 Council commission a full cost GM 3/09/20 – Civic Services Coordinator to accounting of waste disposal determine brief and budget. to better define the current annual cost of landfilling 01/10/20 – Brief being developed and waste. quotes will be sourced from suitable consultants.
19/10/20 – BSC has agreed to participate and contribute 30% towards the cost of the consultancy.
4/11/20 – Revised Brief has been circulated to Bellingen Shire Council.
07/12/2020 – Brief has been sent out to three consultants seeking a response and quotation by 31 December 2020.
CO25022021SR_10 Page 21 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
6/1/21 – EOI’s received from 3 consultants. Referred to Bellingen Shire Council. Joint staff meeting to be held to assess. Anticipate report late January/early February.
1/02/21 – meeting arranged with Bellingen Shire Council staff to jointly evaluate submissions on 17 February 2021
17/02/21 – Due to the conflict with Affixing Country Bridges meeting this meeting has been deferred to 2 March 2021.
SEPTEMBER 2020
11 SF2869 10/09/20 Council call for a report on the AGMES 16/09/20 – Report to Council in December Emergency Management Plan 2020. The EMPLAN review is on the (EMPLAN) in light of the agenda for the November LEMC meeting. bushfires that occurred in late 2019 in the Nambucca Valley. 12/11/2020 – LEMC meeting held on 10 November resolved to establish an EMPLAN review committee, the first meeting scheduled for 19 November.
07/12/2020 – Public section of the EMPLAN has been updated, work is continuing on the review of the Consequence Management Plans, Sub Plans are under review by each Agency.
02/02/2021 – Work remains in progress, review of evacuation centres in progress
12 SF600 17/05/18 Request by Lesley Flanders to GM 17/5/18 – Council resolves to work with the purchase land west of the Flanders family and Crown lands to assist Bowraville racecourse. the family in further progressing this claim.
30/08/18 – Council resolves to close the section of road; that Ms Flanders be advised that she will need to meet Council’s out of pocket costs in creating the title and transferring the land.
12/9/20 – After spending about 50 hrs on this project Council’s Surveyor is awaiting a determination on the adoption of the centre line of the creek as the boundary of the land. Other components of work to be done are:
a) completion & lodgement of road closure plan (should be done by 19/9/20). b) acceptance of compensation for road widening plan at intersection of Rodeo Drive and Grassy Road - letter has been sent with offer of compensation but as yet no response. c) road widening plan and road closure plan for Racecourse – issue with encroachments of Grassy Road onto racecourse and outer running rail and buildings encroaching onto Grassy Road and Rodeo Drive d) requirement for a boundary adjustment
CO25022021SR_10 Page 22 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
plan between the Flanders land and adjoining properties along the creek boundary.
Council’s Surveyor appreciates the frustration relating to the delay but advises that he is working on it when he can and that as a priority he has to apply himself to Council’s construction program as a failure to delivery survey information will cost Council money and throw the program out the window.
The Council also needs to decide on the compensation/value to be paid for the land. This will be reported shortly.
17/11/20 – Report deferred from 12 Nov meeting at the request of solicitor representing Ms Flanders.
10/12/20 – there has been a further on-site meeting involving Council’s Surveyor and Ms Flanders and others. Survey plan adjusted to reduce the width of the road reservation from 20m to 15m to incorporate a spiritual tree (now dead) on proposed lot.
13 SF2869 24/09/20 Council make representations AGMES 21/10/20 – Letter sent to RFS Regional to relocate the Nambucca Manager and copy to Local Member. Valley component of the Kempsey RFS headquarters 07/12/2020 – No response received. back to Macksville at a site suitable for co-locating all 02/02/2021 – The matter will be discussed emergency services. at the RFS Liaison meeting scheduled for 10 February 2021.
14 SF2888 24/09/20 That any proposed sales in the GM 18/11/20 – The Manager Business Valla Growth Area come to full Development is meeting with Colliers Council to be considered in International in relation to the marketing of closed. the land.
NOVEMBER 2020
15 n/a 26/11/20 There be a report to Council GM 30/11/20 – report to Council in January on the reservation and 2021 interment fees and arrangements to relinquish 18/01/21 – Manager on leave – defer to reservations. February 2021
16 SF2986 26/11/20 Council contact the Macksville GM 30/11/20 – Letter sent to Principal of and NH’s High Schools in Macksville High School. Received relation to the use of the telephone advice that the Macksville High stadiums after hours and on Stadium is available after hours and on pupil free days. pupil free days.
CO25022021SR_10 Page 23 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.1 OUTSTANDING ACTIONS AND REPORTS
17 SF1855 26/11/20 Council receive a further report AGMES 30/11/20 – Report in March 2022 on the outcome of the changed intersection (Cooper 02/02/21 – NSW Police objected to and River Streets) at the opening the intersection to any further completion of the 12 month traffic movements. As there is not a trial. unanimous concurrence form the Traffic Committee to the recommendation and proposed changes, Council is required to follow a process as set out in the delegation to councils for the regulation of traffic (including Traffic Committees).
The matter has escalated up to a regional level and a member from TfNSW met with the MTS on 2 February. A further report is now pending as to whether the changes may or may not be trialled.
DECEMBER 2020
18 SF843 17/12/20 Council reconsider the GM Report in February 2021 authorised areas for dogs on beaches (from minutes of 17/02/21 – Deferred to March 2021 due to Vehicular Access to Beaches workload. It is understood that a Committee) Committee member wants to reverse Council’s previous decision in relation to Dogs on Beaches at Nambucca Heads.
JANUARY 2021
19 SF1496 18/01/21 Minutes of the Estuary GM Report in March 2021 Committee meeting – outstanding items – weather station at Warrell Creek; potential for house raising; proposed water testing
20 SF84 18/01/21 Mr Ison be requested to AGMES 02/02/21 – Mr Lachlann Ison Zone address Council in relation to Manager Lower North Coast NSW RFS will the RFS budget (42% address Council at 5pm on 11 March 2021 increase) prior to the Council meeting.
FEBRUARY 2021
21 SF1676 11/02/21 That Council receive quarterly AGMCS 16/02/21 – GM suggests first report in last reports detailing plant Council meeting in May following purchases & sales, recruitment of a Management Accountant. maintenance costs, plant hire income and plant reserve balances.
22 SF1575 11/02/21 Questions with notice AGMCS 16/02/21 – Investigation currently concerning asset management scheduled for May 2021. to be referred to the Internal Auditor who is to conduct an investigation of Council’s asset management procedures scheduled for May 2021.
ATTACHMENTS: There are no attachments for this report.
CO25022021SR_10 Page 24 of 93 Ordinary Council Meeting 25 February 2021
GENERAL MANAGER'S REPORT
ITEM 9.2 SF578 250221 DRAFT NSW WATER STRATEGY & TOWN WATER RISK REDUCTION PROGRAM
AUTHOR/ENQUIRIES: Michael Coulter, General Manager
SUMMARY:
The report itself is a significant summary.
RECOMMENDATION:
That the information concerning the draft NSW Water Strategy and the Town Water Risk Reduction Program be received.
OPTIONS:
The Council can make a submission in response to the draft NSW Water Strategy and the Town Water Risk Reduction Program.
DISCUSSION:
The Council should be aware of the release of these two strategies/programs as they are signalling the NSW Government has some resolve to pursue changes in the way that water and sewerage utilities (mainly councils) operate.
Draft NSW Water Strategy
The Draft NSW Water Strategy can be found at Draft NSW Water Strategy and it is also attached.
The salient points of the 153 page Draft NSW Water Strategy for this Council are:
The Strategy will work in tandem with 12 regional water strategies and two metropolitan water strategies being the Greater Sydney Water Strategy and the Lower Hunter Water Strategy to “set the direction for and inform the best mix of water-related policy, planning and infrastructure investment decisions over the next 20 to 40 years” (page 9).
The regional water strategies will set out a long-term “roadmap” of actions to deliver five objectives: 1. Deliver and manage water for local communities 2. Enable economic prosperity 3. Recognise and protect Aboriginal water rights, interests and cultural values 4. Protect and enhance the environment 5. Affordability (page 10)
New climate modelling indicates that water supplies in NSW could be less secure than we thought. “This is because we now understand that droughts longer than those of the last 130 years are likely at some point, and that we could also see higher temperatures and less rainfall”….”For NSW, these models indicate that there is unlikely to be much change in rainfall in the north of the state; however, in the south of the state, winter and spring rains are likely to be less”. (page 24)
WaterNSW will strengthen its role as a dedicated regional customer-focused organisation that supports water users and councils in the regions. To reduce the risk to regional towns, $4.9m has been allocated to support a Town Water Risk Reduction Program. This voluntary program will give local water utilities and councils more levers to support regional coordination, address skills gaps, access the expertise of the water sector and improve the regulatory framework, as well as provide new options to deliver and finance town water infrastructure….These reforms are expected to lead to significant improvements in organisation arrangements that support improved service delivery and water security
CO25022021SR_14 Page 25 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.2 DRAFT NSW WATER STRATEGY & TOWN WATER RISK REDUCTION PROGRAM
for regional towns and communities, drive greater innovation in the water sector and provide leadership in exploring and delivering solutions to address water security risks and diversify water supplies.” (page 36). Comment – underline added for emphasis. Also in the context of the issue $4.9m is a very small amount of funding.
Ensure that the regional and metropolitan water strategies identify options to diversity water sources and water operations to be more resilient for drought and emergency response. (page 93)
There are 92 local water utilities across NSW providing water supply and sewerage services to around two million people. There is potential for the resilience of some regional cities and towns to be at risk if these utilities fail to rise to emerging challenges. Currently, there are significant service risks across the sector, particularly in relation to water quality and security, and risk management and performance is variable. If not addressed, these risks could have substantial health and economic impacts on regional communities. We need to ensure that we improve organisational arrangements to support regional utilities and regional communities. (page 109 – underline added for emphasis)
In 2019, a comprehensive, inter-agency assessment of town water and sewerage systems operated by local water utilities (LWU’s) (predominantly councils) found significant and widespread service risks across the sector, particularly in relation to water quality and security… Almost hald (47%) of LWU’s operate at least one town water supply scheme in the highest category of water security risk (level 5), meaning there is inadequate secure supply and storage to meet the consumptive needs of the community it serves. (page 115)
Poor risk management by some LWU’s is primarily a result of shortcomings in financial sustainability, capability, strategic planning and governance due to four main causes – scale and remoteness, skills shortages, poorly targeted funding and ineffective regulatory mechanisms. For example because co- funding is allocated primarily based on risk, LWU’s can face perverse incentives to delay capital works until system risks reach such a high level that they become eligible for funding (page 116)
Reaffirmed commitment to council management and ownership of water supply and sewerage service provision (page 116)
Re a new Town Water Risk Reduction Program – encourage a greater focus on joint and regional solutions in utility strategic planning – including exploring where local water utilities could benefit from support provided by state-owned water corporations – and improved knowledge sharing between utilities and agencies (page 117)
In terms of providing feedback on the Draft NSW Water Strategy there is little articulation of the trade-offs (economic/environment/social/finance) which are proposed to be made and hence nothing very tangible to comment on. Most of the 158 pages is more akin to vague, “feel good” goals, ie motherhood statements. There are some good photographs.
Town Water Risk Reduction Program
This program proposes five high level focus areas being to:
1. Improve the regulatory framework 2. Encourage greater collaboration 3. Facilitate greater state government support 4. Review of skill shortages 5. Investigate alternative funding models
The NSW Department of Planning, Industry and Environment is proposing to establish a stakeholder advisory panel to amongst other things agree on an approach and mechanisms for engaging with the wider sector on the program.
Most of the information pertaining to the problem is within a Fact sheet which is attached.
CO25022021SR_14 Page 26 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.2 DRAFT NSW WATER STRATEGY & TOWN WATER RISK REDUCTION PROGRAM
The Fact Sheet provides some elaboration on the five high level focus areas and it is apparent that there is a focus on joint and regional solutions in utility strategic service planning and to facilitate improved resource sharing between utilities.
Discussion
It is apparent there is consideration being given to different organisational arrangements for the delivery of water and sewerage services by local water utilities (LWU’s). This is not the first time there has been active investigation by the NSW Government (both Labour and Liberal/National) into LWU service delivery arrangements.
Given the challenges posed by a changing climate and the call on public funding, LWU’s should be open to different service delivery arrangements provided they can demonstrate the potential for efficiencies over and above the status quo.
In regional NSW there are unlikely to be any significant economies in handling sewerage treatment at a regional or sub-regional level. This is because sewerage is not amenable to being pumped any significant distance as it becomes septic (anaerobic) with related odour and health issues. Similarly the reticulation of potable water doesn’t lend itself to economies of scale as it involves a localised, mainly gravity fed system of reservoirs and mains.
However as Council is aware from the building of the Bowra Dam there are significant expenses in the arrangements for the provision of bulk water which are more conducive to regional or sub-regional delivery.
As a means of improving water security, drinking water quality and the cost efficiency of providing this there is an argument that the provision of expensive infrastructure such as dams and water treatment plants may be collectively cheaper at a regional or sub-regional level than at a local level. This is particularly the case where there is reasonable proximity between the councils (LWU’s). Not every council (LWU) would necessarily require a water treatment plant or off river water storage if there was a linkage between the bulk water schemes of each council wherein each could share the capital and operating costs of their bulk water supply.
This may be a possible direction of the Town Water Risk Reduction Program (and the Draft NSW Water Strategy) but at the moment there is insufficient information to conclude this.
In relation to both Strategy documents, given the lack of tangible information on which to comment it is not proposed to provide a submission in response to their public exhibition. The draft NSW Water Strategy is out for public consultation until 28 March 2021.
CONSULTATION:
There has been consultation with the Manager Water & Sewerage.
SUSTAINABILITY ASSESSMENT:
Environment
At this stage there are no discernible implications for the environment.
Social
At this stage there are no discernible social implications.
Economic
At this stage there are no economic implications.
CO25022021SR_14 Page 27 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.2 DRAFT NSW WATER STRATEGY & TOWN WATER RISK REDUCTION PROGRAM
Risk
There is significant commentary on risk in the draft NSW Water Strategy.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
There are no budgetary implications.
Working funds – justification for urgency and cumulative impact
There are no implications for working funds.
Service level changes and resourcing/staff implications
At this stage there are no service level implications.
ATTACHMENTS: 1 7934/2021 - draft-nsw-water-strategy 2 8385/2021 - Town Water Risk Reduction Program - Fact Sheet
CO25022021SR_14 Page 28 of 93 Ordinary Council Meeting 25 February 2021
GENERAL MANAGER'S REPORT
ITEM 9.3 SF46 250221 RESERVATION AND INTERMENT FEES
AUTHOR/ENQUIRIES: Daniel Walsh, Manager Development and Environment
SUMMARY:
It is not considered that a summary is necessary.
RECOMMENDATION:
1 That Council maintain the existing $2,550.00 burial fee in Council’s cemeteries.
2 That Council include a capped burial fee (no increase with CPI) in Council’s draft 2021/22 Fees & Charges for people with burial plot reservations who have paid the burial fee in full.
3 That Council maintain the existing $102.00 relinquishment fee, with all reservation fees exceeding this amount refunded.
4 That Council waive the $102.00 relinquishment fee for people who have made reservations of burial plots prior to 1 July 2019.
OPTIONS:
Adopt recommendation. Amend Council’s Fees and Charges to include a reduced interment right fee for people who have made burial plot reservations before 1 July 2021 (date increased interment right fee took effect).
DISCUSSION:
On 26 November 2020 Rosemary Porter addressed Council in the public forum to outline her dissatisfaction with the increase in burial fees at Council’s cemeteries. Her main concerns were that her parents had reserved burial plots within one of Council’s cemeteries 23 years ago so that their family didn’t have to worry about their funeral arrangements. As a result Council made the following resolution:
“That there be a report back to Council on the reservation and interment fees and arrangements to relinquish reservations.”
In 2019 Council conducted a review of the cemetery fees applicable to all cemeteries. This was a result of an increasing cost of maintenance and proposed improvements and extensions to Council’s cemeteries, including installation of concrete head beams and internal road improvements.
The review included a comparison of Council’s fees with other surrounding local government areas’ cemetery fees. This comparison (updated for 2020/21) can be seen below:
Nambucca Bellingen Coffs Kempsey Port Clarence Harbour Macquarie Valley Burial $2,550.00 $1,449.00 $4,017.00 $4,653.00 $2,441.00 $4,400.00 Reserved site $2,550.00 - $2,185.00* $1,161.00* - - minus any reservation fee paid. Columbarium $428.00 - $277.00 $773 - $575.00 $2,224.00 $1,100.00 Wall $729.00 $1,326.00 * Reserved site fee is the cost of the interment right (approval required prior to undertaking the burial) for reserved burial plots which does not include the reservation fee.
Having regard to the above, Nambucca Valley Council’s $2,550.00 fee is considered to be comparable to surrounding Councils’ fees and is reasonable given it is Council’s responsibility to upgrade and maintain
CO25022021SR_11 Page 29 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.3 RESERVATION AND INTERMENT FEES cemeteries in perpetuity, as well as acquire/establish new cemeteries once existing cemeteries reach capacity.
Please note that when people have reserved sites in Council’s cemeteries they have made a reservation of the site so that it is available for them to be buried in when they pass. No interment rights are issued until the date of the burial is known. It is at this point when the interment fee is payable and it is this fee that has increased following Council’s review in 2019. People who have paid for reservations are not being asked to pay more money to secure their reservations.
However, it is acknowledged that people wanting to plan for their funerals want the peace of mind that there will be no additional costs for their families once they die. This issue has been raised by many of the people notified of the price increase since 2019. This is currently not offered by Council due to the internment right fee being increased annually with CPI. To provide certainty for these people, it is recommended that Council adopt a capped fee in Council’s Fees and Charges for people with reservations who have paid both the reservation fee and the interment right fee (currently $2,550). This would mean that once both fees are paid in full, there would be no additional charges to pay once the application for interment right was lodged.
If someone did not want to pay the increased fee and wished to relinquish their burial plot, Council has a current fee of $102.00 to undertake the administrative work associated with the request. When the cost of a reservation exceeds this fee, the fee is subtracted from the refund amount. Given some people are dissatisfied with the increased interment fee, it is recommended that Council waive this relinquishment fee for those people who have made reservations of burial plots prior to 1 July 2019 (date when fee was increased).
CONSULTATION: Nil.
SUSTAINABILITY ASSESSMENT:
Environment N/A
Social Addressed in report.
Economic Addressed in report.
Risk N/A
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets The proposed capped fee may result in a minor reduction in income in the long term due to capped fees not being increased with CPI, however given reservations will not be permitted outside of the existing monumental burial sections these will be limited; with a positive social/economic outcome resulting for holders of reserved burial plots.
Working funds – justification for urgency and cumulative impact N/A
Service level changes and resourcing/staff implications N/A
ATTACHMENTS: There are no attachments for this report.
CO25022021SR_11 Page 30 of 93 Ordinary Council Meeting 25 February 2021
GENERAL MANAGER'S REPORT
ITEM 9.4 DA2001/096 250221 VALLA QUARRY - AMENDED QUARRY ENVIRONMENTAL MANAGEMENT PLAN
AUTHOR/ENQUIRIES: Brad Lane, Senior Town Planner
Summary:
Council has received an amended Quarry Environmental Management Plan (QEMP). The amended QEMP has been developed by the new operators of the quarry to optimise productivity and reduce impacts associated with the quarry.
The changes in the amended QEMP are to provide for mobile processing plant to be used near the base of each working stage of the quarry instead of relying on the current fixed quarry processing plant. The fixed quarry processing plant, would then only be used for the recycling of rubble.
The amended QEMP also seeks to amend the staging of the quarry, enabling the quarry operator to access fines and clay material found on the hill in the centre of the site. The amended staging and land forms will also confine quarry runoff to within the quarry itself.
The proposed modifications and staging are considered to remain within the approved extraction areas allowed by the development consent and likely to result in improved environmental outcomes including reduced noise emissions from the quarry and improved rehabilitation outcomes.
NOTE: This matter requires a “Planning Decision” meaning a decision made in the exercise of a function of the council under the Environmental Planning and Assessment Act 1979 including a decision relating to a development application, an environmental planning instrument, a development control plan or a development contribution plan. Under Section 375A of the Local Government Act 1993 it requires the General Manager to record the names of each Councillor supporting and opposing the decision.
RECOMMENDATION:
That Council approve the amended Valla Quarry Environmental Management Plan prepared by Outline Planning Consultants Pty Ltd dated December 2020, up to the maximum 950,000m3 of quarry material able to be extracted from the quarry under the current consent.
OPTIONS:
Council has the option of approving or not approving the amendments to the Valla Quarry Environmental Management Plan.
DISCUSSION:
A Quarry Environmental Management Plan (QEMP) is required to be approved by Council under Condition 2 of Development Consent DA2001/096.
The current Valla QEMP as amended, was approved at Council’s meeting of 27 March 2014. At that time it was noted that the available resource is significantly greater than originally thought and Stages 3A and 3B were deleted from the Staging Plan of the QEMP.
CO25022021PR_1 Page 31 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.4 VALLA QUARRY - AMENDED QUARRY ENVIRONMENTAL MANAGEMENT PLAN
The applicant is seeking to revise the QEMP to: a) To provide for mobile processing plant to be used near the base of each working stage of the quarry instead of relying on the current fixed quarry processing plant. b) To use the fixed quarry processing plant only for the recycling of rubble. c) To further amend the staging of the quarry, enabling the quarry operator to access fines and clay material found on the hill in the centre of the site. The only noise impacts likely will be involved with removing the overburden from the top of this hill. d) Confining quarry runoff to within the quarry itself, with no downstream impacts
Locating a mobile plant near each working quarry face, acoustically shielded by a quarry working face, will result in reduced noise impacts arising from the crushing and processing of quarry rock. Using the existing fixed crushing and screening plant (which is not shielded to the same degree as the mobile crushing and screening plant) to process recycled rubble (presently up to a maximum of 1,000m3 per annum already approved to be processed on the site), will reduce noise emissions from that plant.
The amended staging to allow the operator to access fines and clay material located on the knoll in the centre of the extraction area will result in some limited noise associated with removing the vegetation and material located at the upper levels. However, this material was included within the original extraction area, and as such it is not considered to be an increased impact.
The Staging Plans and volumes within the amended QEMP are consistent with the current development consent except that proposed Stage 2B, the last stage covered by this QEMP, which has a quarry resource some 27,353m3 in excess of the 950,000m3 of quarry material able to be extracted from the quarry under the current consent. As such, s.4.55 modification will need to be submitted in order to permit full extraction from this stage of the quarry project. This situation is the same as the currently approved QEMP which identified a similar surplus.
A copy of the proposed December 2020 QEMP is provided as Attachment 1.
CONSULTATION:
The applicant has undertaken consultation of State Agencies as required by Condition 1 of the development consent (refer to Attachment 2).
The Coffs Harbour Office of Biodiversity and Conservation Division (BCD) of the Environment, Energy and Science Group in the NSW Department of Planning, Industry and Environment (DPIE), provided a number of recommendations their correspondence dated 9 November 2020, which is provided as Attachment 3.
The QEMP December 2020 incorporates adjustments to respond to comments provided by the BCD office of DPIE. The amendments are noted in the applicant’s correspondence dated 8 December 2020 (refer to Attachment 4).
On this basis it is considered that the revised QEMP complies with the consent condition requiring consultation and satisfactorily addresses the comments made by State Agencies.
As the amended QEMP is in relation to compliance with a condition of the development consent, and is not in itself an application to modify the development consent consultation is not required to be undertaken. No public consultation has been undertaken by Council.
As the previous QEMP was approved by Council, the amended QEMP is being reported to Council for approval.
CO25022021PR_1 Page 32 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.4 VALLA QUARRY - AMENDED QUARRY ENVIRONMENTAL MANAGEMENT PLAN
SUSTAINABILITY ASSESSMENT:
Environment
The amended QEMP is likely to result in improved environmental outcomes, particularly in relation to operational noise associated with the processing of quarry material near the working face, rather than using the existing fixed crushing and screening plant. The amended rehabilitation or environmental protection for Stage 1 will be well in excess of that shown in the currently approved QEMP.
Social
Due to the likely reduction in operational noise, the proposed amendment to the QEMP is likely to result in positive social impacts for residents in the vicinity of the quarry
Economic
The amended QEMP will introduce operational efficiencies for the operator and does not reduce the ability to access the hard rock resource located on the site.
Risk
Minimal risk is associated with the amened QEMP.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
Nil
Working funds – justification for urgency and cumulative impact
Nil
Service level changes and resourcing/staff implications
Nil
ATTACHMENTS: 1 964/2021 - Amended Quarry Environmental Management Plan December 2020 2 7217/2021 - Letter From Applicant Regarding Consultation 2.11.2020 3 7215/2021 - Letter from BCD of DPIE Consultation Comments 9.11.2021 4 7211/2021 - Letter from Applicant Responding to BCD DPIE Comments 8.12.20
CO25022021PR_1 Page 33 of 93 Ordinary Council Meeting 25 February 2021
GENERAL MANAGER'S REPORT
ITEM 9.5 SF3000 250221 UNDETERMINED DEVELOPMENT APPLICATIONS EITHER GREATER THAN 12 MONTHS OR WHERE SUBMISSIONS RECEIVED TO 18 FEBRUARY 2021
AUTHOR/ENQUIRIES: Lisa Hall, Technical Officer - Development and Environment
Summary: This report contains information in relation to Development Applications which have been undetermined for over 12 months and undetermined Development Applications which have received submissions.
In accordance with Minute 848/08 from Council’s meeting of 18 December 2008, should any Councillor wish to “call in” an application a motion is required specifying the reasons why it is to be “called in”. If an application is not called in and staff consider the matters raised by the submissions have been adequately addressed then the application will be processed under delegated authority. Where refusal is recommended the application may be reported to Council for determination.
RECOMMENDATION: That the information on undetermined Development Applications either greater than 12 months or where submissions have been received to 18 February 2021 be noted by Council.
TABLE 1: UNDETERMINED DEVELOPMENT APPLICATIONS IN EXCESS OF 12 MONTHS OLD
There are no Development Applications in excess of 12 months old.
TABLE 2: UNDETERMINED DEVELOPMENT APPLICATIONS WHERE SUBMISSIONS HAVE BEEN RECEIVED DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2020/085 28 April 2020 Underground Weir Lot 264 DP 755549, 132 Morans Road, Missabotti Five submissions have been received STATUS: Being assessed. DPIE has requested additional information from the applicant. Applicant has until 11 April 2021 to provide information. DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2020/189 24 August 2020 Alterations & Additions 143 Nursery Road, North to existing caravan park Macksville One submission has been received. STATUS: Being assessed. Referred to RFS, NRAR, Unkya LALC. Additional information has been received from the applicant and is being assessed. NRAR & RFS responses have been received. DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2020/333 24 December 2020 2 Lot Subdivision Lot 72 DP 790195, 19 Hillview Drive, Congarinni North Two submissions have been received. STATUS: Being assessed. Referred to Essential Energy who have responded with safety concerns. EE have requested a detailed site plan including information regarding the onsite sewage management system. Council requests that the proposed access be designed, constructed and dedicated as a public road and that the resulting undersized lot have a Clause 4.6 variation lodged. DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2020/322 16 December 2020 89 two storey Lot 12 DP 826934, 4 Rutland townhouses, 1 dwelling Street, Nambucca Heads & 3 lot subdivision Six submissions have been received. STATUS: Being assessed. Referred to RFS, Essential Energy & Nambucca Heads LALC. Response received from Essential Energy, who have no concerns. Biodiversity Development Assessment Report (BDAR) is required from applicant and will be lodged by 17/2/2021.
CO25022021SR_5.DOCX Page 34 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.5 UNDETERMINED DEVELOPMENT APPLICATIONS EITHER GREATER THAN 12 MONTHS OR WHERE SUBMISSIONS RECEIVED TO 18 FEBRUARY 2021
DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2021/006 7 January 2021 Tourist & visitor Lot 12 DP 864296, 10 South Bank accommodation and Road, Eungai Rail new deck Two submissions have been received STATUS: Being assessed. DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2021/010 15 January 2021 Installation of two Lot 195 DP 653893, 62-70 West transportable dwellings Street , Nambucca Heads and shed Two submissions have been received STATUS: Being assessed. Floor plan and elevations of the shed have been requested and received on 2 February 2021. Submissions closed 15 February 2021. DA NUMBER DATE OF RECEIPT PROPOSAL ADDRESS 2020/330 21 December 2020 Vehicle Sales Premises Lots 9 & 11 DP 749152, & Lot 3 DP and Dwelling – 842158, 1779 Giinagay Way, Continued Use Nambucca Heads One submission has been received STATUS: Being assessed. ATTACHMENTS: There are no attachments for this report.
CO25022021SR_5.DOCX Page 35 of 93 Ordinary Council Meeting 25 February 2021
GENERAL MANAGER'S REPORT
ITEM 9.6 SF1148 250221 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR NOVEMBER AND DECEMBER 2020
AUTHOR/ENQUIRIES: Rochelle McMurray, Business Services Officer
SUMMARY: The following is the Council’s Rangers’ reports and listing of penalty notices issued for the two (2) months of November and December 2020 by Council Officers.
RECOMMENDATION:
1 The Rangers’ Impounding Statistics for the two months of November and December 2020 be received and noted by Council.
2 The penalties issued for the (2) months of November and December 2020 be noted.
NOVEMBER 2020 Cats Dogs COUNCIL’S SEIZURE ACTIVITY Seized (doesn’t include those animals dumped or 0 surrendered) Returned to Owner 0 0 Transferred to - Council's Facility from Seizure Activities 0 1 ANIMALS IN AND ARRIVING AT COUNCIL'S
FACILITY Animals In Council's Facility - (Start of Month) 2 8 Abandoned or Stray 4 6 Surrendered 0 2 Animals transferred from Seizure Activities 0 0 Total Incoming Animals 6 17 ANIMALS LEAVING COUNCIL'S FACILITY Released to Owners 0 5 Sold 0 1 Released to Organisations for Rehoming 6 8 Died at Council's Facility(other than euthanased) 0 0 Stolen from Council's Facility 0 0 Escaped from Council's Facility 0 0 Other 0 0 EUTHANASED Restricted Dogs 0 0 Dangerous Dogs 0 1 Owner’s Request 0 0 Due to Illness, Disease or Injury 0 0 Feral/infant animal 0 0 Unsuitable for rehoming 0 0 Unable to be rehomed 0 0 Total Euthanased 0 1 Total Outgoing Animals 6 14 TOTAL IN COUNCIL'S FACILITY - (END OF MONTH) 0 2
Cattle Breakdown Total Seized 0 0 Returned to Owner 0 0 Impounded 0 0 Total Seized 0 0
CO25022021SR_8.DOCX Page 36 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.6 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR NOVEMBER AND DECEMBER 2020
DECEMBER 2020 Cats Dogs COUNCIL’S SEIZURE ACTIVITY Seized (doesn’t include those animals dumped or 0 0 surrendered) Returned to Owner 0 0 Transferred to - Council's Facility from Seizure Activities 0 1 ANIMALS IN AND ARRIVING AT COUNCIL'S FACILITY Animals In Council's Facility - (Start of Month) 0 2 Abandoned or Stray 2 4 Surrendered 0 3 Animals transferred from Seizure Activities 0 0 Total Incoming Animals 2 9 ANIMALS LEAVING COUNCIL'S FACILITY Released to Owners 0 1 Sold 0 0 Released to Organisations for Rehoming 2 5 Died at Council's Facility(other than euthanased) 0 0 Stolen from Council's Facility 0 0 Escaped from Council's Facility 0 0 Other 0 0 EUTHANASED Restricted Dogs 0 0 Dangerous Dogs 0 0 Owner’s Request 0 0 Due to Illness, Disease or Injury 0 0 Feral/infant animal 0 0 Unsuitable for rehoming 0 0 Unable to be rehomed 0 0 Total Euthanased 0 0 Total Outgoing Animals 2 6 TOTAL IN COUNCIL'S FACILITY - (END OF MONTH) 0 3
Cattle Breakdown Total Seized 0 0 Returned to Owner 0 0 Impounded 0 0 Total Seized 0 0
CO25022021SR_8.DOCX Page 37 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.6 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR NOVEMBER AND DECEMBER 2020
PENALTIES ISSUED BY COUNCIL’S RANGER AND COUNCIL OFFICERS – NOVEMBER 2020 (All now issued electronically) NOVEMBER PARKING 2020 OFFENCE PN NUMBER OFFENCE DATE ISSUED PENALTY $ CODE. 83535 3168980440 Disobey motor bike parking 2-Nov-20 $114.00 sign 82890 3168985629 Stop in loading zone 12-Nov-20 $194.00 92363 3168975417 *Park continuously for longer 24-Nov-20 $83.00 than indicated 83595 3168985638 Disobey no stopping sign 26-Nov-20 $272.00 92363 3168975361 *Park continuously for longer 30-Nov-20 $83.00 than indicated TOTAL: 746.00 * Opt-In Local Government parking fines NOVEMBER COMPANION ANIMALS 2020 ISSUED BY: PN NUMBER INFRINGEMENT DETAILS DATE PENALTY $ ISSUED TOTAL: 0.00 NOVEMBER OTHER 2020 Issued By: PN NUMBER INFRINGEMENT DETAILS DATE PENALTY $ ISSUED Ranger / 3168975260 Code: 8646 - Fail to comply with 12-Nov-20 $110.00 Compliance terms of notice erected by council Officer (driving/parking/use of vehicle) Compliance 3168985610 Code: 31910 - Development 12-Nov-20 **$6,000.00 Officer without development consent - any other case - Corporation Ranger / 3168975141 Code: 8646 - Fail to comply with 19-Nov-20 $110.00 Compliance terms of notice erected by council Officer (driving/parking/use of vehicle) Ranger / 3168975233 Code: 8646 - Fail to comply with 27-Nov-20 $110.00 Compliance terms of notice erected by council Officer (driving/parking/use of vehicle) TOTAL: 6330.00 **Owner undertook substantial earthworks to facilitate future subdivision of the land without development consent. The person owns multiple properties where he has previously undertaken development without consent. Multiple warnings have been issued regarding this, multiple PINs have been issued, Council has had to defend itself in court previously against this person (Council was successful). The person has previously been advised that any further works undertaken on any land will automatically result in the issuing of fines. This fine follows through with that advice. PENALTIES ISSUED BY COUNCIL’S RANGER AND COUNCIL OFFICERS – DECEMBER 2020 (All now issued electronically) DECEMBER PARKING 2020 OFFENCE PN NUMBER OFFENCE DATE ISSUED PENALTY $ CODE. *Not angle park as on parking 93874 3168985647 10-Dec-20 $83.00 control sign or road marking *Not angle park as on parking 93874 3168985665 10-Dec-20 $83.00 control sign or road marking *Not park wholly within parking 93880 3168975509 16-Dec-20 $83.00 bay
CO25022021SR_8.DOCX Page 38 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.6 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR NOVEMBER AND DECEMBER 2020
*Not angle park as on parking 93874 3168985701 16-Dec-20 $83.00 control sign or road marking *Not angle park as on parking 93874 3168985710 16-Dec-20 $83.00 control sign or road marking 82890 3168985674 Stop in loading zone 10-Dec-20 $194.00 54127 3168975518 Wilfully contravene/disregard 16-Dec-20 $116.00 notice/barrier 82890 3168980660 Stop in loading zone 8-Dec-20 $194.00 82767 3168980697 Not parallel park in direction of 14-Dec-20 $272.00 travel 92363 3168975426 *Park continuously for longer 14-Dec-20 $83.00 than indicated 92363 3168975380 *Park continuously for longer 14-Dec-20 $83.00 than indicated 92363 3168975435 *Park continuously for longer 14-Dec-20 $83.00 than indicated 93874 3168980770 *Not angle park as on parking 21-Dec-20 $83.00 control sign or road marking TOTAL: 1523.00 * Opt-In Local Government parking fines DECEMBER COMPANION ANIMALS 2020 ISSUED BY: PN INFRINGEMENT DETAILS DATE PENALTY NUMBER ISSUED $ Ranger Code: 81540 Fail to prevent dog from 3168985683 escaping - not 11-Dec-20 $220.00 dangerous/menacing/restricted dog Ranger Code 81562: Owner of dog which 3168985692 rushes at/attacks/bites/harasses/chases 16-Dec-20 *$1,320.00 any person/animal Ranger Code 81562: Owner of dog which 3168975527 rushes at/attacks/bites/harasses/chases 21-Dec-20 **$1,320.00 any person/animal Ranger Code: 81540 Fail to prevent dog from 3168985739 escaping - not 23-Dec-20 $220.00 dangerous/menacing/restricted dog TOTAL: 3080.00 *PIN was issued to owner of dog for rushing at person in Macksville **PIN was issued to owner of dog that had attacked a person in Valla Beach DECEMBER OTHER 2020 Issued By: PN INFRINGEMENT DETAILS DATE PENALTY NUMBER ISSUED $ Ranger / 3168975490 Code: 91910 - Development without 3-Dec-20 *$3,000.00 Compliance development consent - any other case - Officer Individual Ranger / 3168975334 Code: 91967 - Development without 10-Dec-20 **$3,000.00 Compliance development consent - any other case - Officer Individual TOTAL: 6000.00 *The land is being used as a ‘general industry and for ‘residential accommodation’ which is prohibited on the land. The land is also being used as a ‘vehicle repair station’ without development consent. Numerous warnings/orders were given over a period of a year with compliance not achieved. **The person has been living on site in a caravan without an approval. Complaints have been received from neighbours. Council has issued orders seeking use to stop. Council also sought information under the EP&A Act 1979 to assist the investigation. The person was warned that if the information was not provided as requested that he would be issued a fine. The information was not provided and is still outstanding. As such fine was issued.
CO25022021SR_8.DOCX Page 39 of 93 Ordinary Council Meeting 25 February 2021
ITEM 9.6 COUNCIL RANGERS' REPORTS AND PENALTIES ISSUED FOR NOVEMBER AND DECEMBER 2020
ATTACHMENTS: There are no attachments for this report.
CO25022021SR_8.DOCX Page 40 of 93 Ordinary Council Meeting 25 February 2021
ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT
ITEM 10.1 SF2970 250221 QUARTERLY BUDGET REVIEW FOR QUARTER ENDED 31 DECEMBER 2020
AUTHOR/ENQUIRIES: Matthew Sykes, Chief Financial Officer
SUMMARY:
A review of the 2020/21 budget has been carried out for the quarter ended 31 December 2020. Across all funds, there is a net deficit budget of $580,800 (adjusted for ELE provisions of $317,600). After adjusting for carry forwards of $919,700 this results in a revised surplus projection of $338,900 for 2020/21. A list of the variances above $5,000 is shown in the attachment to the Report.
Major variations are shown below in the discussion section such as an increase in investment income, additional staff position (Engineering Surveyor), and expenditure exceeding income for grant funded projects.
RECOMMENDATION:
That:
1 The budget review for the quarter ended 31 December 2020 be received.
2 The recommended increases and decreases in votes be included as subsequent votes for the financial year 2020/21.
OPTIONS:
Council can amend, reject or adopt the Report.
DISCUSSION:
In accordance with s203 of the Local Government (General) Regulations 2005:
(1) Not later than 2 months after the end of each quarter, the responsible accounting officer of a Council must prepare and submit to the Council a budget review statement that shows, by reference to the estimate of income and expenditure set out in the Council’s Revenue Policy included in the Operational Plan for the relevant year, a revised estimate of the income and expenditure for that year.
(2) A budget review statement must include or be accompanied by:
(a) A report as to whether or not the responsible accounting officer believes that the statement indicates that the financial position of the Council is satisfactory, having regard to the original estimate of income and expenditure; and
(b) If that position is unsatisfactory, recommendation for remedial action.
Report by Responsible Accounting Officer
The following statement is made in accordance with Clause 203(2) of the Local Government (General) Regulations 2005:
31 December 2020
CO25022021SR_2 Page 41 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.1 QUARTERLY BUDGET REVIEW FOR QUARTER ENDED 31 DECEMBER 2020
It is my opinion that the Quarterly Budget Review Statement for Nambucca Valley Council for the quarter ended 31 December 2020 indicates that Council’s projected financial position at 30 June 2021 will be unsatisfactory at year end, having regard to the projected estimates of income and expenditure and the original budgeted income and expenditure. My recommendation for remedial action to address the unsatisfactory projected financial position at 30 June 2021 is that future sales of land held for development continue to be used to replenish Council’s working funds.
Signed: M L Sykes Date: 25 February 2021
Matthew Sykes Responsible Accounting Officer
Council officers have reviewed their 2020/21 budgets as at 31 December 2020. The attachment to this report shows the variations to budget that are recommended for Council approval as a result of this review.
While the attached format still reflects the results of the budget review, it is planned to present a broader range of financial information in future budget reviews. This will include key performance indicators, a separate capital budget forecast and other statements consistent with local government requirements for quarterly budget reviews.
It is noted however that the capital budget progress is reported monthly to Council in a separate report by the AGMES and therefore is not included in this Report.
Consolidated Budget
In its budget forecasting for 2020/21 adopted at the 30 July 2020 Council meeting, Council has previously reconciled an operating loss ($10,300,800) back to a ‘funded’ balanced budget by adding back non-cash items including depreciation $9,983,200 and an increase in employee entitlements of $317,600. For 2020/21 the budget was originally estimated to be a balanced result for all funds. This is now projected to be a $580,800 deficit after deducting the carried forward works that were not spent in 2019/20 which are now included in the 2020/21 budget, allowing for the quarter ended 30 September 2020 net surplus variations of $374,200, and the quarter ended 31 December 2020 net deficit budget variations of $35,300.
General Fund
Net deficit budget variations of $35,300 are recommended for Council’s General Fund for the quarter ended 31 December 2020. Major variances include:
Increased untied investment income - $38,300 surplus variation (total investment income increase including funded business activities is $149,500). Sale of Small Scale Technology Certificates (STC’s are a commodity that can be traded. STC’s are obtained when a renewable energy system is purchased – in this case solar panels for NVC facilities) - $13,500 surplus variation. Per Item 9.6 Resolution 9/21 14.1.21 Council meeting - 2 year fixed term Engineering Surveyor $130,000 p.a. estimated commencing 1.4.21 - $45,300 deficit variation (includes oncosts of 39.4%) - funded from Engineering Salaries and the project management component of applicable grant funding. Increased expenditure budget for Work Order 3419 Stronger Country Communities Fund Round 2 (0213) grant funded works for Revitalisation & Improvement Program Local Main Streets - $15,200 deficit variation. Increased expenditure budget for Work Order 3450 Stronger Country Communities Fund Round 2 (0215) Macksville Aquatic Centre - Amenities for Urban Growth Area, South Macksville- $24,000 deficit variation. Reduced budget expenditure Work Order 3557 Regional Roads Capital Works Scotts Head Road - $20,600 surplus variation ($13,200 transferred to Work Order 3558 Regional Roads Capital Works Scotts Head Road - Quarry Access to construction joint 200m).
CO25022021SR_2 Page 42 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.1 QUARTERLY BUDGET REVIEW FOR QUARTER ENDED 31 DECEMBER 2020
Reduced budget expenditure Work Order 1522 Bridges Maintenance Rural Roads by $52,400 offset by increased budget expenditure of $52,400 on Work Order 3469 Fischers Bridge. Reduced budget expenditure Work Order 1716 Toilets Upgrade by $40,000 offset by increased budget expenditure of $40,000 on Work Order 3591 Replacement of Public Toilet Nambucca Heads Library Precinct 20/21 (also funded from Local Roads & Community Infrastructure Program grant of $150,000). Reduced budget expenditure Work Order 3336 Rural Roads Gravel Resheeting Tamban Road by $61,300 offset by increased budget expenditure of $61,300 on Work Order Urban Streets Heavy Patching Isolated Patches. Reduced budget expenditure Work Order 1745 Noxious Weeds Expenditure High Risk Species & Pathways Identified & Managed by $16,100 offset by: o increased budget expenditure of $4,900 on Work Order 3620 Strategic Weeds Control- Parthenium Weed, o increased budget expenditure of $7,000 on Work Order 3621 Strategic Weeds Control- Weeds Eradication Detection Dog (WEDD), o increased budget expenditure of $4,200 on Work Order 3622 Strategic Weeds Control- Strategic Weeds Control - Tropical Soda Apple (TSA) Control. Reduce Weeds Action Plan grant income budget by $10,000 to reflect actual grant income offset by reduced budget expenditure of $10,000 for Work Order 1752 Noxious Weeds Expenditure Effective Management of Weeds on Private Lands. Budget variations for new grant funded works with nil net impact on budget result as increased expenditure offset by increased income: o $111,800 for Dept. of Primary Industries New Incursion/Strategic Weed Control program: . Work Order 3619 New Weed Incursion-Parthenium Response- $21,500 . Work Order 3620 Strategic Weeds Control-Parthenium Weed-$14,000 . Work Order 3621 Strategic Weeds Control-WEDD-$48,700 . Work Order 3622 Strategic Weeds Control- Tropical TSA Control-$27,600 o $90,400 TfNSW Storm & Flood Grants (Immediate Reconstruction Works AGRN 898) - $69,600 Work Order 3616 Post Bushfire Stormwater Pipe Clean Up and Investigation and $20,800 Work Order 1365 Regional Roads Sealed Rural Roadside Maintenance. o $1,322,300 TfNSW for Natural Disaster Declaration AGRN 898 NSW Storms and Floods from 15 January 2020 onwards for Essential Public Asset Reconstruction Works - $199,300 increase for Works Order 3613 Rodeo Drive Bank Stabilisation and $1,123,000 for Work Order 3612 Wilson Road Bank Stabilisation. o $35,000 Work Order 3608 Provision of improved pedestrian access – Wallace Lane, Macksville - Streets as Shared Spaces Grant o $55,300 additional grant funding from Bridges Renewal Program Round 4 for Work Order 3469 Fischers Bridge (requested budget variation for 2020/21 for Work Order 3469 is $107,700 - $55,300 grant funded and $52,400 from reduction in Work Order 1522 Bridges Maintenance Rural Roads). o $1,188,700 Restart NSW - Watt Creek Cycleway Stage 2 grant Work Order 3262. o $37,500 FRRR Halls Grant funding – Work Order 3628 $8,500 “Room to Move” – Utungun Hall, Work Order 3630 $4,000 “Sitting Pretty & Moving Safely” – Utungun Hall, and $25,000 Work Order 3631 “Making South Arm Hall Resilient”. o $15,000 Australia Day Grant Work Order 3625. o $145,000 Stream 2023 - Upgrade of Jack's Ridge and Triple X event - RTBR Grants see expense number 03920.0405.0506. o $250,000 Bushfire Community Recovery and Resilience Fund (BCRRF) Phase 2 grant Work order 3627. o $245,000 for 2020-21 Allocation for NSW Rural Fire Fighting Fund grant income for Stations (Talarm Toilet Facilities (New) $65,000, Valla – Add Bay (New) $180,000).
Major variances impacting General Fund Financial Reserves:
Section 7.12 Developer Contributions reserve increased by $50,000 based on increase in high value DA submissions.
CO25022021SR_2 Page 43 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.1 QUARTERLY BUDGET REVIEW FOR QUARTER ENDED 31 DECEMBER 2020
Natural Disaster Unclaimable Expense Reserve decreased by $29,000 to fund Work Order 3616 Post Bushfire Stormwater Pipe Clean Up and Investigation (Work Order 3616 has a total budget of $98,600 - $29,000 reserve funded and $69,600 funded from TfNSW Storm & Flood Grants). Domestic Waste Management Reserve $23,700 increase: o $6,300 increase in reserve due to additional annual charges income o $17,400 increase in reserve due to additional investments income Other Waste Management Reserve $9,800 increase in reserve due to additional investments income.
Water Fund
Budget deficit variations of $15,400 to the Water Fund Reserve for the quarter ended 31 December 2020 comprised of the following major variances:
$62,500 increase in reserve due to additional investments income. $57,200 reduction in reserve due to reduced Section 64 Developer Contributions Income based on extrapolated actuals at 31.1.21. $25,700 reduction in reserve per Item 9.2 Council meeting 17.12.20 resolution 227/20 waiving Section 64 fees for DA 2018/010 Giiguy Gamambi Pre-School.
Sewer Fund
Budget deficit variations of $12,300 to the Sewer Fund Reserve for the quarter ended 31 December 2020 comprised of the following major variances:
$20,000 increase in reserve due to additional investments income. $32,300 reduction in reserve per Item 9.2 Council meeting 17.12.20 resolution 227/20 waiving Section 64 fees for DA 2018/010 Giiguy Gamambi Pre-School.
CONSULTATION:
Accountant Budget Managers
SUSTAINABILITY ASSESSMENT:
Environment
Not applicable
Social
Not applicable
Economic
As per the Report
Risk
As per the Report
CO25022021SR_2 Page 44 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.1 QUARTERLY BUDGET REVIEW FOR QUARTER ENDED 31 DECEMBER 2020
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
As per the Report
Working funds – justification for urgency and cumulative impact
As per the attachment the projected General Fund working funds balance for 2020/21 is $0.549M. Per Council’s Financial Sustainability Policy the minimum working funds balance is $2.173M. With the proposed budget variations in this report the projected General Fund working funds are $1.624M below the minimum balance, and therefore it is important that expenditure savings and/or additional income is realised. Council should not be adopting any deficit budgets in General Fund for 2020/21 as this will be deducted from the projected General Fund working funds balance 2020/21 (as at quarter ended 31 December 2020) of $0.549M.
Service level changes and resourcing/staff implications
None as a result of this Report. ATTACHMENTS: 1 7769/2021 - December 2020 QBR Variations requested greater than $5000 2 7770/2021 - December 2020 QBR at GL Master & Sub Level 3 7771/2021 - December 2020 QBR at Work Order Level 4 7772/2021 - December 2020 QBR Financial Reserve Projections as at 30.6.21 5 7461/2021 - December 2020 QBR Working Funds projection as at 30.6.21 6 3167/2021 - Consultancy & Legal Expenses as at 31.12.20 7 4642/2021 - Contracts Listing for Quarter Ended 31.12.20
CO25022021SR_2 Page 45 of 93 Ordinary Council Meeting 25 February 2021
ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT
ITEM 10.2 SF2939 250221 INVESTMENT REPORT TO 31 JANUARY 2021
AUTHOR/ENQUIRIES: Faye Hawthorne, Accountant
SUMMARY:
The anticipated return on investments from 1 July 2020 to 30 June 2021 is:
$910,469 (If the market turns around and TCorp returns an estimated 5% interest for remaining six months of financial year), an aggressive forecast. $847,916 (If 2% interest for TCorp for the remaining six months i.e. a modest forecast). $821,108 (If market volatility continues for the remaining six months and TCorp returns an estimated negative 5%), a conservative forecast.
The original budget allocation for the financial year “2020/21” is $710,300.
Council currently has $40.535 Million invested:
$ 2.464 Million with On Call Accounts $ 29.438 Million on Term Deposits $ 2.144 Million with TCorp $ 6.489 Million with Floating Rate Notes
This report details all the investments placed during January and Council funds invested as at 31 January 2021.
The following investment report has been drawn up in accordance with the Local Government Act 1993 (as amended), the Regulations and Council’s – Investment Policy and Strategy.
RECOMMENDATION:
That the Accountant’s Report on Investments placed to 31 January 2021 be received and noted.
OPTIONS: This report is for information only.
DISCUSSION:
This report details all the investments placed during January 2021 and Council funds invested as at 31 January 2021.
During January, Council placed new investments as below:
Date Amount Period (Days) Institution Accepted With Rate
13.01.2021 $1,000,000.00 365 Macquarie Bank 0.75%
Council did not redeem any investments in January 2021.
For further information and graphs the Monthly Investment Report by Imperium Markets for 01/01/2021 to 31/01 /2021 is attached.
CO25022021SR_4 Page 46 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.2 INVESTMENT REPORT TO 31 JANUARY 2021
Detailed below are the following report and graphs:
1 Investments Held
2 Performance
3 On/Call and Floating Rate TD/Notes & Long Term (Monthly Index)
4 Term Deposits (Monthly Index)
5 Monthly Investments Revenue Earned
1 Investments Held
Date Period Maturity Interest for Interest Due Institution Amount Interest Invested (Days) Date month at maturity AMP BBB $1,100,000.00 24/06/20 1097 26/06/23 1,307.95 1.40% $ 46,284.38 AMP BBB $1,029,338.36 09/07/20 732 11/07/22 874.23 1.00% $ 20,643.17 AMP BBB $1,000,000.00 14/03/19 728 11/03/21 2,335.62 2.75% $ 54,849.32 AMP-31-Day Notice account BBB $739,419.82 31/12/20 31 31/01/21 502.40 0.80% $ 502.40 Auswide Bank BBB $1,000,000.00 04/07/19 735 08/07/21 1,741.10 2.05% $ 41,280.82 Australian Military Bank BBB+ $500,000.00 05/11/19 736 10/11/21 743.15 1.75% $ 17,643.84 Bank of Qld BBB+ $1,500,000.00 20/06/19 1096 20/06/22 2,739.04 2.15% $ 96,838.36 Bank of Qld BBB+ $1,000,000.00 16/07/19 1108 28/07/22 1,741.10 2.05% $ 62,230.14 Bank of Qld BBB+ $1,000,000.00 27/08/19 1093 24/08/22 1,571.23 1.85% $ 55,398.63 BCCU - (rollover)- Merge with P&N BBB $1,000,000.00 18/07/19 1096 18/07/22 1,953.42 2.30% $ 69,063.01 BCCU - (rollover)- Merge with P&N BBB $743,303.81 25/05/19 1097 26/05/22 1,799.20 2.85% $ 63,668.55 Judo Bank Unrated $1,000,000.00 15/01/20 729 13/01/22 1,783.56 2.10% $ 41,942.47 Judo Bank Unrated $1,000,000.00 05/03/20 769 13/04/22 1,741.10 2.05% $ 43,190.41 Industrial & Commercial Bank of China A $1,500,000.00 03/09/20 1826 03/09/25 1,809.04 1.42% $ 106,558.36 Industrial & Commercial Bank of China A $1,000,000.00 24/09/20 1826 24/09/25 1,019.18 1.20% $ 60,032.88 Industrial & Commercial Bank of China A $1,000,000.00 25/11/20 1826 25/11/25 976.71 1.15% $ 57,531.51 Industrial & Commercial Bank of China A $1,000,000.00 18/12/20 1462 19/12/24 849.32 1.00% $ 40,054.79 ING Bank (Aust) Ltd A $1,000,000.00 13/02/20 756 10/03/22 1,358.90 1.60% $ 33,139.73 ING Bank (Aust) Ltd A $1,000,000.00 17/12/19 729 15/12/21 1,316.44 1.55% $ 30,957.53 ING Bank (Aust) Ltd A $1,000,000.00 06/02/20 735 10/02/22 1,401.37 1.65% $ 33,226.03 ING Bank (Aust) Ltd A $500,000.00 27/03/20 384 15/04/21 700.68 1.65% $ 8,679.45 Macquarie Bank A+ $1,000,000.00 28/04/20 372 05/05/21 1,223.01 1.44% $ 14,676.16 Macquarie Bank A+ $1,000,000.00 13/01/21 365 13/01/22 369.86 0.75% $ 7,500.00 NAB AA- $1,052,203.22 08/11/18 1092 04/11/21 2,725.64 3.05% $ 96,012.82 NAB AA- $1,000,000.00 16/12/20 1461 16/12/24 704.93 0.83% $ 33,222.74 Newcastle Permanent Bldg Society BBB $500,000.00 14/02/19 1096 14/02/22 1,295.21 3.05% $ 45,791.78 WAW Credit Union Unrated $512,017.42 20/06/19 732 21/06/21 1,043.67 2.40% $ 24,644.17 Warwick Credit Union Unrated $1,500,000.00 05/03/20 734 09/03/22 2,229.45 1.75% $ 52,787.67 Westpac Institutional Bank AA- $500,000.00 31/01/18 1100 04/02/21 1,316.44 3.10% $ 46,712.33 Westpac Institutional Bank AA- $1,000,000.00 19/09/19 732 20/09/21 1,375.89 1.62% $ 32,488.77 Westpac Institutional Bank AA- $500,000.00 10/02/20 1123 09/03/23 411.92 0.97% $ 14,922.05 Westpac Institutional Bank AA- $1,000,000.00 23/10/19 1099 26/10/22 1,358.90 1.60% $ 48,175.34 ANZ (On Call) AA- $1,724,652.67 31/12/20 31 31/01/21 73.23 0.55% $ 805.63 NSW Treasury Corp Unrated $2,144,664.54 31/12/20 31 31/01/21 2,732.72 $ - AMP Bank Limited - Issuer - FRN BBB $1,001,571.00 01/04/19 893 10/09/21 935.71 1.10% $ 26,954.61 Members Equity Bank -FRN BBB $655,579.60 18/07/19 1096 18/07/22 551.23 0.99% $ 19,488.50 NAB -FRN AA- $1,023,181.00 19/06/19 1827 19/06/24 808.17 0.93% $ 47,630.06 Newcastle Permanent Building Society -FRN BBB $762,312.75 06/02/18 1826 06/02/23 919.37 1.42% $ 54,153.86 Citibank -Issuer -FRN A+ $506,741.50 14/11/19 1827 14/11/24 387.34 0.90% $ 22,828.36 Macquarie Bank -Issuer- FRN A+ $1,015,952.00 12/02/20 1827 12/02/25 742.06 0.86% $ 43,733.81 Bank of Queensland -Issuer- Covered FRN AAA $512,499.50 14/05/20 1826 14/05/25 474.45 1.09% $ 27,946.53 Credit Suisse AG-Issuer- FRN A+ $509,221.50 26/05/20 1095 26/05/23 506.01 1.17% $ 17,873.67 Bank of China(Aust) - Issuer- FRN A $502,267.50 18/08/20 1095 18/08/23 349.80 0.82% $ 12,355.78 TOTAL $40,534,926.19 $ 52,799.75 $1,674,420.42
CO25022021SR_4 Page 47 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.2 INVESTMENT REPORT TO 31 JANUARY 2021
2 Performance
Imperium Markets made the following comments with regards to Council’s Term Deposit portfolio performance – Nambucca Monthly Report – January 2021 – Page 7-8): “The total investment portfolio performed solidly in January, returning +0.14% (actual), outperforming the benchmark AusBond Bank Bill Index return of +0.00% (actual). The portfolio’s longer-term strong performance continues to be anchored by the deposit portfolio, particularly the handful of deposits still yielding above 2% p.a. However, the majority of these individual deposits are fast maturing and will inevitably be reinvested at lower prevailing rates.
The T-CorpIM Growth Fund edged out another positive month, returning +0.13% (net actual), as domestic shares continued their rally. Despite the volatility in the Fund over the past year, the Growth Fund remains Council’s best performing asset over longer term time periods e.g. 3 years at +6.66% p.a.
Over the past 12 months, the total portfolio (excluding cash) returned +1.87% p.a., outperforming bank bills by 1.59% p.a. Performance over the past 2-3 years has, at times, been subject to the volatility experienced by the managed funds of Macquarie (now redeemed) and TCorp.
We are pleased to see that Nambucca Valley Council remains amongst the top performing Councils in the state of NSW where deposits are concerned, earning on average, more than $100,000 in additional interest income compared to its peers (as per our October 2020 rankings). We have been pro-active in our advice about protecting interest income and addressing reinvestment risk for many years and encouraged to maintain a long duration position. This is now reflected by the high performance of the investment portfolio. Of the 31 individual deposits Council held, 12 are still yielding higher than 2.00% p.a. That is, around 39% of outstanding deposits held is earning more than twenty times the prevailing cash rate of 0.10%. This will anchor future returns and will help mitigate the rapid fall in interest income from deposits after the RBA cut rates to record lows.” Quotes from Imperium Markets on COVID-19 – Page 2-Nambucca Monthly Report – January 2021: “COVID-19 has adversely impacted financial markets, which in turn, has also affected Council’s investment portfolio.
The RBA cut rates to record lows on 3rd November 2020 to 0.10%. December 2020 saw the ongoing rally in equities on the back of the multiple vaccines that were rolled out globally, although there was some retracement in global equities in January 2021.
CO25022021SR_4 Page 48 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.2 INVESTMENT REPORT TO 31 JANUARY 2021
The biggest impact to Council’s investment portfolio is with regards to its largest exposure being assets held in bank term deposits (fixed and floating), which accounts for around ~ 72½% of the total portfolio. The biggest risk that Council faces over the medium-longer term in this environment is not the potential loss of capital (given all the banks are well capitalised and regulated by APRA), but the rapid loss of interest income as interest rates have plummeted.
Council’s term deposit portfolio was yielding an attractive 1.76% p.a. at month-end, with a weighted average duration of around 604 days or ~1.7 years. This average duration will provide some income protection for the next 1-2 years. As existing deposits mature however, they will inevitably be reinvested at much lower prevailing rates.
Given official rates have fallen to all-time lows, Council is likely to see a rapid decline in interest income over future financial years. Its budgeted income over the medium-longer term needs to be revised to reflect the low interest rate environment. Average returns between 0.40%-0.80% p.a. may potentially be the “norm” and potentially at the upper end of the range over the next few financial years.”
3 Floating Rate TD/Notes (Monthly Index)
Floating Rate T/D/Notes (Monthly Index) AusBond Bank Bill Index - January 2021 - 0.29%
4.00% 3.75% 3.50% 3.25% 3.00% 2.75% 2.50% 2.25% 2.00% 1.75% 1.50% 1.25%
Interest Rates Interest 1.00% 0.75% 0.50% 0.25% 0.00%
CO25022021SR_4 Page 49 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.2 INVESTMENT REPORT TO 31 JANUARY 2021
4 Term Deposits – (Yearly Index)
Term Deposits - (Yearly Index) AusBond Bank Bill Index - January 2021 - 0.29%
4.00% 3.75% 3.50% 3.25% 3.00% 2.75% 2.50% 2.25% 2.00% 1.75% 1.50% 1.25% 1.00% 0.75%
Interest Rates Interest 0.50% 0.25% 0.00%
Institutions
5 Monthly Investments Revenue
CO25022021SR_4 Page 50 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.2 INVESTMENT REPORT TO 31 JANUARY 2021
CONSULTATION:
Imperium Markets
SUSTAINABILITY ASSESSMENT:
Environment
There are no environmental implications.
Social
There are no social implications.
Economic
There are no economic implications.
Risk
The biggest risk/detriment that the investment portfolio may experience in relation to its term deposit holdings is not credit risk, but has been and will continue to be reinvestment/rollover risk going forward i.e. the risk that reinvested term deposits will be at lower interest rates than the initial investment. This risk may be offset by improved performance of other asset classes held within the investment portfolio but Council may not see this until after the COVID-19 economic and financial impacts end (such as RBA cutting interest rates again in November, 2020).
Quote from Imperium Markets after RBA cut rates – January 2021:
“The RBA’s focus is now to reduce the unemployment rate, commenting that it was a “national priority” to achieve their inflation target range. The RBA is not going to be increasing the cash rate until “actual inflation is sustainably within the 2-3% target range”. For inflation to lift sustainably, it will require wages growth to lift substantially and Governor Lowe suggested the unemployment rate may need to fall to 4-point something percent to achieve this objective.
Worryingly on the inflation outlook, the RBA notes that around 25% of recently surveyed firms intend to implement wage freezes in 2021, while 30% already have wage freezes in place.
The RBA’s preferred core trimmed mean measure is forecast to be 1½% at the end of 2022, well below their 2-3% target band. The ‘low for longer’ depleted state of interest rates has resulted in the RBA to repeatedly declare its forward guidance of “not expecting to increase the cash rate for at least three years”. The Board has continued to emphasise the recovery as being “uneven and drawn out”, with the unemployment only expected to decline “slowly”. The domestic bond market continues to suggest a prolonged low period of interest rates.”
Although Council has a good average duration with term deposits (~1.7 years), yielding an attractive 1.76% p.a. at month-end, and providing some income protection for the next 1-2 years, returns between 0.40%- 0.80% p.a. may potentially be the “norm” and potentially at the upper end of the range over the next few financial years.
CO25022021SR_4 Page 51 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.2 INVESTMENT REPORT TO 31 JANUARY 2021
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
December 2020 Quarterly Budget Review variation of a $149,500 increase in investment income has been requested to bring the budget more in line with a modest forecast on the return of investment portfolio ($859,800). This may vary during the financial year, due to the high volatility associated with TCorp (a diversified growth fund), term deposit rates experiencing ‘lower-for-longer’ period of interest rates and the total amount of the investment portfolio.
Service level changes and resourcing/staff implications
There are no changes or implications stemming from this report.
ATTACHMENTS: 1 5348/2021 - Nambucca Valley Council_Reporting Pack_January 2021 2 5349/2021 - Nambucca_Monthly Report_January 2021
CO25022021SR_4 Page 52 of 93 Ordinary Council Meeting 25 February 2021
ASSISTANT GENERAL MANAGER CORPORATE SERVICES REPORT
ITEM 10.3 SF1120 250221 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
AUTHOR/ENQUIRIES: Teresa Boorer, Grants Officer
Summary:
This report provides an overview of grant applications for the period up to 31 January 2021.
RECOMMENDATION:
1 That Council receive the list of grant applications for the period ended 31 January 2021.
2 That Council note the cash contribution commitments for the Fixing Local Roads (FLR) applications, (submitted on 11/12/2020) and for the Bushfire Local Economic Recovery Fund (BLERF) (submitted on 28/01/2021). Should Council be successful with some, or all of the FLR applications, and some of the BLERF applications where a co-contribution has been nominated, this may require Council to defer other capital works equivalent to the value of the additional cash commitment.
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS):
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Office of Environment and Heritage $69,200 $59,200 #2015-16-CM-0024 - Scotts Head Headland Coastal Management (Environmenta Coastal Hazard Reduction (Work Order 2677) l Levy); $25,000 (NSW **Project completed - Final Report Coastal submitted to DPIE on 30/10/2020;** Holiday Parks Trust – in- kind); $10,000 (Local Land Services – committed to this project) NSW Boating Now ROUND 1 (2015- MN-18: Upgrade boat ramp & car park at 2017) – RMS – 6 Projects (5 now $356,508 $479,060 Gordon Park, Nambucca Heads (Work Order completed): (NVC) 2411) Gordon Park – MN-18 – started January 2016 **Works largely completed prior to Christmas 2020 and works to be finalised and grant acquitted by 30 April 2021;**
PROJECT TO BE COMPLETED BY: 30 APRIL 2021 Stronger Country Communities Fund $130,950 $74,400 (NVC Nambucca Valley Council – Bowraville (SCCF) cash & in-kind) Connections – Amenities Upgrade, BBQ Area Closed 9 August 2017 and Connecting Path – SCCF1A-0068 (Work Order 3271) **Project completed in late October 2020 and Final / Completion Report submitted on 31/10/2020; Still awaiting payment of Final instalment;**
CO25022021SR_9 Page 53 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Coastal & Estuary Grants Program – $25,000 $27,000 #2016-17-CEMP-0013 - Transition of Coastal 2016-17 – Planning Funding (NVC cash & Zone Management Plan & Estuary Closed 30/06/2017 – advised in-kind) Management Plan to a Coastal Management successful 2 June 2017 Plan to support estuary management actions (Work Order 3111)
**Reports to Council in March/April 2021 for exhibition; Aiming to complete by 30 June 2021;** 2017/18 & 2018/19 Walking & $2,185,694 $0 Watt Creek Cycleway – 4.25km – Florence Cycling Programs – RMS – Priority Allocated Wilmont Drive to Nursery Road, North Cycleways $1,000,000 Macksville (Work Order 3262) Nominations Closed 20 October 2017 for 17/18 & 18/19 *Project potentially about 70% completed – years, and 8 Payment Claims submitted for can expenditure to date of $1,494,115;** “unlock” balance if Funding Deed - PROJECT TO BE adhere to COMPLETED BY: 31 DECEMBER 2020 all relevant New forecast completion date submitting in guidelines recent monthly reporting: 14 MAY 2021 NSW Boating Now - Round 2 $90,000 $85,000 #MN2-10 - Weir Reserve Boat Ramp and Closed 20 August 2017 (NVC Cash Amenities Upgrade, South Pacific Drive, Scotts & in-kind) Head (Work Order 3256)
**Only outstanding works are the amenities improvements; Designs now finalised and quotes sought; Correspondence with RMS regarding time extension – awaiting formal approval;**
PROJECT TO BE COMPLETED BY: 31 DECEMBER 2020 NSW Boating Now - Round 2 $122,000 $110,000 #MN2-09 - Gumma Reserve Amenities and Closed 20 August 2017 (NVC Cash Trailer Parking Improvements, 197 Boulton’s & in-kind) Crossing Road, Gumma (Work Order 3255)
**All work now completed; Acquittal and final reporting to be done;**
PROJECT TO BE COMPLETED BY: 31 DECEMBER 2020 NSW Boating Now - Round 2 $70,000 $0 #MN2-08 - Devil's Elbow and Grassy Park Closed 20 August 2017 Passive Launching Area and Canoe Trail (Work Order 3254)
**Major works completed; Minor activities required to finalise on ground works; Grant to be acquitted; Will be completed by 31 March 2021;**
PROJECT TO BE COMPLETED BY: 31 DECEMBER 2020 Heritage Near Me – Local Strategic $100,000 $192,917 – Macksville Bridge – Brightening the future, Projects – submitted on 17/11/2017 (NVC) highlighting our heritage (Lighting for Macksville Bridge) (Work Order 3403)
**Project completed and lighting on Macksville Bridge operational;**
CO25022021SR_9 Page 54 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Stronger Country Communities Fund $150,000 $50,000 (NVC) Revitalisation and Improvement Program – – Round 2 $150,000 Local Main Streets – SCCF2-0213 (Work Closed 4 May 2018 (Property Order 3419) owners, by application) **Project completed; Milestone 3 / Completion Report submitted on 19/11/2020; Response advised Variation Request required to approve final documents and payment, as all works undertaken in Macksville. Variation Request submitted on 4/12/2020; Received approved Deed of Variation on 29/01/2021 – awaiting payment final claim;** Stronger Country Communities Fund $472,133 $0 (NVC) Revitalisation of V-Wall Precinct – Carpark – Round 2 reconfiguration, open space, improvements Closed 4 May 2018 and place-making – SCCF2-0211 (Work Order 3421)
**Works completed for this funding; Remaining works funded under the Federal Gov’ts LRCI funding for the precinct; Milestone reporting and Acquittal to be done in February 2021;**
PROJECT TO BE COMPLETED BY: 30 NOVEMBER 2020 Stronger Country Communities Fund $391,825 $86,325 (NVC) Amenities for South Macksville – SCCF2-0215 – Round 2 ( Work Order 3540) Closed 4 May 2018 **Works still ongoing; Swim wall now installed and Milestone 2 Report can be completed and submitted, with invoice for second instalment claim; Works on Marshalling Area underway, however issues with design of roof and footings – delays occurred until new design done and approved; Expected completion date is now 15 March 2021; In contact with GMO in regards to delay in submission of Final / Completion report for this project – is another Variation Request required? Awaiting their advice;**
PROJECT TO BE COMPLETED BY: 31 JANUARY 2021 Community Sports Infrastructure $178,379 $178,379 #CSI015612018 - Refurbishment of Macksville Grant funding (NVC) Park Club House to include female facilities Submitted 14 September 2018 and amenities – Stream 2 (Work Order 3428)
**Works have now commenced on both the refurbishment of the existing Clubhouse and the new amenities; Quarterly Progress Report #5 submitted on 14/01/2021 advising of progress;**
PROJECT TO BE COMPLETED BY: 30 APRIL 2021
CO25022021SR_9 Page 55 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Regional Cultural Fund – Round 2 $1,500,000 $470,326 #RCF18A031 – Extension of the Nambucca Submitted 21 September 2018 (NVC cash) Heads Library and Activation of the Cultural $31,250 Precinct (Work Order 3426 - $50k budget in (NVC in- 2019/20 for costs investigation) kind) $1,013,000 **Regularly reported to Council in (LRCI Phase accordance with funding milestones; 2 funding) Progress Report #3 submitted to Create NSW on 23/12/2020; Variation Request submitted on 23/12/2020 requesting extension of time to complete project by 31 MAY 2022 – still awaiting advice of request;**
PROJECT TO BE COMPLETED BY: 31 DECEMBER 2021 Foundation Rural Regional Renewal $4,895 $1,500 (In- South Arm Hall – Kitchen Upgrade for increase (FRRR) – Small Grants for Rural kind –CoM) in hall function (Work Order 3423) Communities – Round 34 $1,250 (in- Closed 26 September 2018 kind – NVC) **Works still underway as at 31/01/2021 – Final Report now overdue; Have been in contact with FRRR regarding delay in completion – awaiting advice;**
PROJECT TO BE COMPLETED BY 31 DECEMBER 2020 Growing Local Economies Program $5,000,000 $700,000 Creation of Employment Land - Valla Urban (Restart NSW) (NVC) Growth Area (Work Orders 3489, 2406, and Submitted Business Case on 29 July 3487) 2018 ** Water and Sewer Design Tender let – GHD; Monthly Progress meetings held; Monthly reporting done through Restart NSW portal;**
PROJECT TO BE COMPLETED BY: 28 FEBRUARY 2022 Bridges Renewal Program – Round 4 $435,215 $435,215 Replacement of Timber Bridge – Fischer’s Closed 5 February 2019 (NVC) Bridge, Tamban (Work Order 3469)
**Works Completed; Project over budget; Request for additional funding to cover 50% of overspend on the project APPROVED; Final Reporting and invoice to be submitted pending finalisation of all costings on internal Work Order;** Saving Our Species – Iconic Koala $30,000 $0 Tender_2410 - #2019 (Work Order 3424) Project Offer received February 2020 **Koala Action Day complete; Koala Tree Planting Day in planning; Consultant engaged to prepare the Management Strategy;
PROJECT TO BE COMPLETED BY: no specific criteria and DPIE aware of progress
CO25022021SR_9 Page 56 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Community Commemorative Grants $2,050 $698.75 #4-C7GLZU4 - Saluting their service – Eungai Closed 26 March 2019 (Eungai Hall District Honour Board (Work Order To Be CoM) Advised)
**Variation Request for extension until March 2021 submitted on 5/11/2020 – approved; Committee currently working on the project;**
PROJECT TO BE COMPLETED BY: 31 MARCH 2021 Department of Planning, Industry & $3,000,000 As per Valla Employment Lands (Work Orders 3489, Environment Growing 2406, and 3487) (additional election promise) Local Economies ** Water and Sewer Design Tender let – GHD; Program Monthly Progress meetings held; Monthly (Restart reporting done through Restart NSW portal;** NSW). PROJECT TO BE COMPLETED BY: 28 FEBRUARY 2022 Community Development Grants $3,200,000 As per #CDG1219 (Work Orders 3489, 2406, and 3487) Programme – (Federal) Growing Valla Employment Lands Redevelopment Local Project Economies Program ** Water and Sewer Design Tender let – GHD; (Restart Monthly Progress meetings held; Monthly NSW). reporting done through Restart NSW portal;**
PROJECT TO BE COMPLETED BY: 28 FEBRUARY 2022 Crown Reserves Improvement Fund $33,000 $25,000 Upgrade of Goanna Walking Trail – R755562 Program 2019-20 (NVC (CRIFP #190026) (Work Order to Be Advised) $20,000 , NVC In Kind **Contractors inducted to site; $5,000 – Works to commence February/March 2021 [19/20]) and Crown Licence nearing approval; $5,000 ** (Reflections Holiday PROJECT TO BE COMPLETED BY: 30 JUNE Park) 2021 (This is a Crown funded program and considerable delays in receipt of Licence) Infrastructure Grants Fund – Office of $109,604 $109,604 The construction of the Dawkins Park Responsible Gambling, NSW (NVC cash – Cultural/Environmental Learning Precinct (ID# A- [19/20]) 2298457234) (Work Order 3521) $25,000 (NSW **Project on track; Forestry Corporation PROJECT TO BE COMPLETED BY: 30 – timber) NOVEMBER 2021
National Youth Week 2020 funding $1,887 + $1,487 + NSW Youth Week 2020 – 1/04/2020 to (includes (matching 9/04/2020 - Submission Number: YW2020 - new rural funding) 114 (Work Order 1093) /remote subsidy of **Final Report and Acquittal submitted on $400) 18/11/2020;**
CO25022021SR_9 Page 57 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Increasing Resilience to Climate $95,000 NVC $51,000 Learning about Climate Change through public Change Program (NVC cash spaces – The Dawkins Park Reserve Project ($44,000 and (Work Order 3522) in-kind $7,000) – [19/20]) and **Windmill installed and operational; Other In Kind Further works with local schools to be $7,762 undertaken in Term 2, 2021; Project on track to meet completion date;**
PROJECT TO BE COMPLETED BY: 30 NOVEMBER 2021 NSW Government’s Critical Drought $2,000,000 $0 Nambucca Drought Response – Project Initiative Package #DWS057 – Installation of Emergency Water Treatment (disinfection) (Work Order 3486)
**Concept Design completed; Out to Tender now; Project reporting done monthly by Project Manager – Richard Spain;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2022
Recreational Fishing Trusts – Habitat $40,000 $48,275 (NVC Riverbank Restoration, Riparian Fencing and Action Grants Cash 19/20 protection of wetlands – Congarinni North $45,825 and (Jacaranda Lodge site) - Work Order 3533 $2,450 in-kind) **Council still awaiting Crown approval to commence works – this will result in completion delays;**
PROJECT TO BE COMPLETED BY: 31 MARCH 2021
Recreational Fishing Trusts – Habitat $21,532 $22,674 (NVC Protecting Fish Habitat at Welsh’s Pioneer Action Grants Cash Park - Work Order 3436 [WO#3436 – 19/20] $20,434 **Council still awaiting Crown approval to and $2,240 in- commence works – this will result in kind from completion delays;** Committee of Some land based activities/weed Management) management to commence in March 2021;**
PROJECT TO BE COMPLETED BY: 31 MARCH 2021 Community Building Partnership $60,185 $2,000 Making the Bowraville Historical Theatre safe Grant funding $21,380 (Bowraville and accessible for all – CBP19-3099 (Council Only partially funded Arts Council) supported application as owner of property)
**Project nearing completion; Progress report to be submitted by 15/02/2021;**
PROJECT TO BE COMPLETED BY 31 MARCH 2021
CO25022021SR_9 Page 58 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Community Building Partnership $23,000 $1,000 (Scotts Upgrade of Buz Brazel Oval Canteen in Scotts Grant funding Head Sharks Head (Council supported application as owner Soccer Club – of property and will manage funding – some cash Application submitted by Scotts Head Sharks and in-kind Soccer Club) - Work Order 3602 commitment) ** Project works continuing;**
PROJECT TO BE COMPLETED BY 31 MARCH 2021 Stronger Country Communities Fund $94,500 $8,250 (NVC #SCCF3-0791 – Round 3 in-kind) Bowraville tennis court refurbishment completion – bleachers, retaining wall, lighting upgrade, fencing and resurfacing – Work Order 3542
** Works have commenced;**
PROJECT TO BE COMPLETED BY 28 FEBRUARY 2023 Stronger Country Communities Fund $550,395 $3,750 (NVC #SCCF3-1085 – Round 3 in-kind) Upgrade Macksville Memorial Aquatic & Fitness Centre - Stage 1: Heating 50m outdoor swimming pool – Work Order 3604
**Works underway on this project;**
PROJECT TO BE COMPLETED BY 28 FEBRUARY 2023 Stronger Country Communities Fund $60,375 $6,625 (NVC #SCCF3-1294 – Round 3 in-kind) Seating and landscaping for new all-purpose Only partially funded $40,231 $20,144 courts at Anderson Park, Valla Beach – Work (shortfall Order 3541 given lesser funding + **Works not commenced on this project;** $6,625 NVC in-kind) PROJECT TO BE COMPLETED BY 28 FEBRUARY 2023 Stronger Country Communities Fund $55,650 $6,400 (NVC #SCCF3-1706 – Round 3 in-kind) Half-Court Basketball for the Nambucca River foreshore at Bellwood Park – Work Order 3543
**Purchase Order created for equipment in January 2021;**
PROJECT TO BE COMPLETED BY 28 FEBRUARY 2023 Coastal Estuary Grants Program $170,250 $170,250 Upgrade of Beach Access Ways and (NVC) Footbridge at Hyland Park – Work Order 3560
**Designs for the project completed; Works yet to commence;**
PROJECT TO BE COMPLETED BY 30 JUNE 2021
CO25022021SR_9 Page 59 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Stronger Communities Grants – $6,900 $6,900 (Valla Valla Public Hall – construction of storage Federal Hall CoM shed and painting (Work Order 3536) $5,000 cash and $1,900 in- **Final Report submitted, on behalf of CoM, kind) on 13/11/2020;**
Bushfire Community Resilience and $250,000 $6,250 (NVC NVC – Application #BCRERF1-008 - Economic Recovery Fund – Phase 1 in-kind) “Nambucca Valley Resilience and Readiness Program”
**Variation Request approved; Program ongoing;**
PROJECT TO BE COMPLETED BY 28 FEBRUARY 2021 Financial Support for Bushfire $1,416,667 $0 Allocation of funding to Nambucca Valley Affected Communities Council from Bushfire Recovery Agency (Work Order 3525)
** Programs under this funding ongoing;**
PROJECT TO BE COMPLETED BY 30 JUNE 2022 Public Library Infrastructure Grants $393,293 $550,000 A contemporary fit-out for the future – 2019/20 ($50,000 in- Nambucca Heads Library – Work Order TBA Closed 9 November 2019 $324,749 kind and (reduced $500,000 cash **This project depends on the timing of the amount – previously Nambucca Heads Library Upgrade; doesn’t committed to Has not as yet commenced;** cover upgrade of small hall Nambucca PROJECT TO BE COMPLETED BY: 31 kitchen Heads Library DECEMBER 2021 and precinct – RCF courtyard approved art) project) Fixing Local Roads Program – R1 $77,700 $25,900 (NVC) Priority #1 of 6 – Upper Warrell Creek Road Closed 2 December 2019 (Work Order 3583)
**Survey done for this project;**
PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $270,000 $90,000 (NVC) Priority #2 of 6 – Tilly Willy Street (Work Order Closed 2 December 2019 3584)
**Geo-Tech done for this project;**
PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $157,500 $52,500 (NVC) Priority #3 of 6 – Wellington Drive (Work Order Closed 2 December 2019 1426)
**Works have commenced;**
PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022
CO25022021SR_9 Page 60 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Fixing Local Roads Program – R1 $257,400 $85,800 (NVC) Priority #4 of 6 – Old Coast Road (Work Order Closed 2 December 2019 3585)
**Designs & Geo-Tech done; Works have commenced;**
PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $316,800 $105,600 Priority #5 of 6 – Boulton’s Crossing Road Closed 2 December 2019 (NVC) (Work Order 3586)
**Works underway;**
PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Fixing Local Roads Program – R1 $18,750 $6,250 (NVC) Priority #6 of 6 –Creek Street (Work Order Closed 2 December 2019 3587)
**Works nearing completion;**
PROJECTS TO COMMENCE NO LATER THAN: 1/09/2021 AND BE COMPLETED BY: 31/08/2022 Stimulus for the Pound Package – $4,000 $0 Boost to cope with effect of COVID-19 on local OLG $8,000 Council run pound facilities for animal food, Advised 15 May 2020 staffing, vet bills, purchase of equipment or minor upgrades (Work Order 3538)
**Some minor purchases made; Upgrade works scheduled - still ongoing; Received additional $4,000 as NVC operates Bellingen Shire Council pound facility;**
PROJECT TO BE COMPLETED BY: no criteria for acquittal of this payment Additional Community Recovery $220,000 $0 Additional funding for employment of additional Officer – Resilience NSW Bushfire Community Recovery Officer from Advised 22 May 2020 1/07/2020 (Work Order 3539)
**Rhiannon Treasure-Brand employed 4 days per week & Alison Laverty 1 day per week; Monthly reports submitted; Work Plan regularly updated; Quarterly reporting and reimbursement Claims required;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Bridges Renewal Program – Round 5 $183,975 $183,975 Valla Bridge Replacement – NOM-BR5- (NVC 50% 000554 – Work Order 3031 Advised 2 October 2020 commitment) **Purchase Order created for some components;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021
CO25022021SR_9 Page 61 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Bridges Renewal Program – Round 5 $141,625 $141,625 Shorts Bridge Replacement – NOM-BR5- (NVC 50% 000555 – Work Order 3555 Advised 2 October 2020 commitment) **Purchase Order created for Steel components;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Bridges Renewal Program – Round 5 $109,175 $109,175 Helliwells Bridge Replacement – NOM-BR5- (NVC 50% 000556 – Work Order 3554 Advised 2 October 2020 commitment) **Purchase Order for Designs raised; Purchase Order for some Bridge components raised;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Bridges Renewal Program – Round 5 $70,510 $70,510 (NVC Frank Partridge Bridge Replacement – NOM- 50% BR5-000557 – Work Order 3553 Advised 2 October 2020 commitment) **Works have no as yet commenced;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Regional Tourism Bushfire Recovery $172,500 NVC $0 cash Upgrade of Jack’s Ridge Mountain Bike Track Grant – Stream 2 and but in-kind and staging of 2021 Triple X event (GL Advised 2 July 2020 $27,500 contribution #3920.405) NVCC – some $117,500 cash, if **Project underway; And required, and Delays currently experienced due to wait $27,500 in-kind for approval letter from LALC to commence Forestry Corp on-track works;** – in-kind TRACK WORKS PROJECT TO BE COMPLETED BY: 31 MAY 2021 EVENT PROJECT TO BE COMPLETED BY: 30 SEPTEMBER 2021 Streets as Shared Spaces Program $35,000 $0 Provision of Improved Pedestrian Access – Wallace Lane, Macksville – Work Order 3608 Advised 18 August 2020 **Design work underway; Application for additional funding of $100,000 to complete project from TfNSW – advised successful in email in late January 2021; Have submitted Variation Request for extension of time to submit finalised designs – awaiting outcome;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021
CO25022021SR_9 Page 62 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS NSW EPA Better Waste & Recycling 20/21 $204,257 Council resolved in 2019 (Resolution #567/19) Fund (2013-2021) $63,181.32 (NVC) to put remaining funds toward purchase of a 19/20 mechanical street sweeper. Balance from $63,380.03 Council’s Plant Reserve fund. 17-19 (incl. (Work Order #2328) rollover from 13-16) PROJECT TO BE COMPLETED BY: 30 $19,182.05 JUNE 2021, or any unspent funds to be Total: returned to EPA $145,743.40 Local Roads and Community $310,000 $0 Nambucca V-Wall Precinct upgrades – Improvement Program (LRCI) including parking, small wall upgrade, Submission of Works Schedule Wellington Drive footpath and foreshore closed on 31/07/2020 upgrades – Work Order 3588 **Works are underway and on track for timely completion; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $30,000 $0 Nambucca Heads CBD Banner poles – Work Improvement Program (LRCI) Order 3593 Submission of Works Schedule **Works have not commenced; closed on 31/07/2020 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $53,000 $0 Scotts Head – Skate area adjacent to Caravan Improvement Program (LRCI) Park (Adin Street Reserve) – Work Order 3594 Submission of Works Schedule **Works have not commenced; closed on 31/07/2020 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $46,500 $0 Valla Beach - provision of footpath along Valla Improvement Program (LRCI) Beach road southern side between Ocean Submission of Works Schedule View Drive and Thompson Street – Work closed on 31/07/2020 Order 3590 **Works have not commenced; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $21,500 $0 Valla Beach – minor upgrades to skate park / Improvement Program (LRCI) netball / basketball area in Anderson Park – Submission of Works Schedule Work Order 3595 closed on 31/07/2020 **Works have not commenced; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021
CO25022021SR_9 Page 63 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (ACTIVE PROJECTS): (continued)
GRANT PROGRAM FUNDING AMOUNT DESCRIPTION AMOUNT COUNCIL & OTHERS Local Roads and Community $100,000 $0 Macksville CBD revitalisation plan Improvement Program (LRCI) implementation including foreshore upgrades – Submission of Works Schedule Work Order 3592 closed on 31/07/2020 **Works have not commenced; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $27,000 $0 Scotts Head – Footpath connection between Improvement Program (LRCI) the primary school and Adin Street via Submission of Works Schedule Gloucester Street – Work Order 3589 closed on 31/07/2020 **Works have not commenced; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $30,865 $0 Bowraville – Hennessey Tape sporting precinct Improvement Program (LRCI) – climbing wall – Work Order 3596 Submission of Works Schedule closed on 31/07/2020 **Works have not commenced; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021 Local Roads and Community $150,000 $0 Nambucca Heads – replacement of public Improvement Program (LRCI) toilet – Library and Cultural precinct – Work Submission of Works Schedule Order 3591 closed on 31/07/2020 **Designs done for toilets; DA submitted for approval; 2 x Quarterly Reports – submitted as required – on 2/11/2020 & 29/01/2021; **
PROJECT TO BE COMPLETED BY: 30 JUNE 2021
Red Cross Bushfire Community $1,375 $0 (CoM – but 1. Craft Day with luncheon Recovery Event voluntary time provided; and Closed 21 August 2020 to host events) 2. Pasta Making and Cooking Class
**Events held successfully; Completed;** ClubGRANTS Category 1 $15,000 $0 Shelter and seating for Gordon Park, (Nambucca Heads RSL) Nambucca Heads – Work Order 3603 Closed 31 August 2020 **Project underway and nearing completion;**
PROJECT TO BE COMPLETED BY: 30 JUNE 2021
CO25022021SR_9 Page 64 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (THIS PERIOD):
GRANT PROGRAM AMOUNT AMOUNT – DESCRIPTION COUNCIL & OTHERS Country Passenger Transport $11,000 $20,000 (NVC New Bus Stop installation at Eungai Creek Infrastructure Grant Scheme cash – [19/20]) Application Number: 2019/2111 CPTIGS – Closed 30 September 2019 $0 need to vary as Eungai Bus Stop already installed – proposing a new shelter at Valla Beach Community Building Partnership $2,600 $1,000 $1,200 Shedding Light on, and electricity upgrade, Grant funding (NVC cash from for community recovery centre – CBP20- Closed 12 June 2020 $2,500 bushfire funding) 0659 – Work Order 3626 and $1,500 (Taylors Arm Hall TO BE COMPLETED BY: 31/03/2022 CoM) plus In-kind $1,000 Taylors Arm Hall CoM and $625 NVC Crown Reserves Improvement Fund $54,050 $32,905 (NVC) #200704 – Upgrade of Captain Cook 2020/2021 Lookout Closed 10 July 2020 (Work Order #3633)
**Signed Funding Agreement returned on 28/01/2021) – 12 months to complete the project once funds deposited into Council’s Bank Account;** FRRR Strengthening Rural $4,020 $121 (CoM) Utungun Hall - Sitting Pretty and Moving Communities –Round 6 – Bushfire Safely (purchase of 60 new chairs and Stream trolley) – Work Order #3630 Closed 25 August 2020 **Signed Funding Agreement returned on 12/01/2021);**
TO BE COMPLETED BY: 31/12/2021 FRRR Strengthening Rural $25,000 $922 (CoM) Making South Arm Hall resilient, welcoming Communities –Round 6 – Bushfire and aiding recovery – Work Order #3631 Stream Closed 25 August 2020 **Signed Funding Agreement returned on 12/01/2021);**
TO BE COMPLETED BY: 31/12/2021 National Youth Week 2021 funding $1,887 + $1,487 + NSW Youth Week 2021 – 16/04/2021 to (includes (matching 24/04/2021 - Submission Submitted on 7 December 2020 new rural funding) Number: YW2021 - 241 (Work Order /remote 1093) subsidy of $400) TO BE COMPLETED BY: 31 MAY 2021
Increasing Resilience to Climate $30,000 $31,000 (NVC Filling the tanks – Improving Rural Change Program cash) + $7,500 Resilience to Bushfire threats in the Closed 15 October 2020 (in-kind admin, Nambucca Valley – Work Order #3578 reporting and education **Accepted Grant funding on program delivery) 23/12/2020;**
TO BE COMPLETED BY: 31/12/2021
CO25022021SR_9 Page 65 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (THIS PERIOD): (continued)
GRANT PROGRAM AMOUNT AMOUNT – DESCRIPTION COUNCIL & OTHERS FRRR and News Corp Bushfire $8,500 $4,044 (Federal Room to Move at the Utungun Community funding–Round 2 Bushfire Funding - Hall – (Construction of new storage shed) - Closed 5 August 2020 Community Halls Work Order #3636 Improvement allocation) **Signed Funding Agreement returned on 4/12/2020);**
TO BE COMPLETED BY: 31/12/2021 Bushfire Community Recovery & $250,000 $0 Council-led community grants program, Resilience Fund (BCRRF) Phase 2 administration of the program and Closed 3 November 2020 Resilience Workshops
TO BE COMPLETED BY: 30/06/2022 Australia Day Branding Program $1,000 $0 Nambucca Valley Council National Grants Celebration Day – Work Order #3625 Closed 6 November 2020 ACQUITTAL TO BE SUBMITTED BY: 28 FEBRUARY 2021 Australia Day COVID Safe Grants $15,050 $0 Nambucca Valley Celebration Day Submitted 9 November 2020 Gathering at Unkya Reserve – Work Order #3624
ACQUITTAL TO BE SUBMITTED BY: 28 FEBRUARY 2021 Bushfire Local Economic Recovery $3,600,000 $0 Restoration of Seawall at Nambucca Fund (BLERF) – Phase 1 – Heads Main Beach nominations – shovel ready projects TO BE COMPLETED BY: TBA (will be available once Funding Deed drafted and approved) Regional Youth – Summer Break $3,730 In-kind from NVC Summer Lovin’ Libraries - #SBA – 009 Activities Program for Project Submitted on 23 December 2020 Management, COMPLETION REPORT TO BE Reporting and SUBMITTED BY: 13 MARCH 2021 acquittal Transport for NSW – Road Safety $100,000 $35,000 (SaSS Shared Pedestrian Zone – Wallace Lane, Program grant) Macksville Nominated project December 2020 TO BE COMPLETED BY: 30/06/2021
2020/2021 Active Walking & Cycling $22,900 $0 Repair and upgrade of Pedestrian Programs – RMS Crossing, Wallace Street, Macksville – Applications Closed 21 February outside Macksville Public School 2020 TO BE COMPLETED BY: 30/06/2021 2020/2021 Active Walking & Cycling $46,000 $2,000 Construction of 2 sections of footpath Programs – RMS $48,000 $0 providing access to Scotts Head Public Applications Closed 21 February School from Scotts Head shopping precinct 2020 TO BE COMPLETED BY: 30/06/2021 NSW Weeds Action Program – New $21,500 $8,500 (NVC in- Emergency Response to Parthenium Weed Weed Incursion kind) at 505 Kennaicle Creek Road
Submitted 20/07/2020 **Funding Agreement signed and returned on: 2/11/2020;**
TO BE COMPLETED BY: 30/06/2021
CO25022021SR_9 Page 66 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
SUCCESSFUL GRANT APPLICATIONS (THIS PERIOD): (continued)
GRANT PROGRAM AMOUNT AMOUNT – DESCRIPTION COUNCIL & OTHERS North Coast Bushfire Recovery $48,675 $7,000 (NVC in- Collaborative project for usage of trained Project 2020/2021 – W3 Strategic kind); $10,000 Parthenium Weed Eradication detecting Weed Control (cash from NSW dogs X 2 (WEDD) for detection and Submitted 22/10/2020 National Parks) eradication (Project ID #NC01241)
**Funding Agreement signed and returned on: 23/11/2020;**
TO BE COMPLETED BY: 30/06/2021 North Coast Bushfire Recovery $14,000 $4,900 (NVC in- Parthenium Weed control – Kennaicle Project 2020/2021 – W3 Strategic kind) Creek (Project ID #NC01242) Weed Control Submitted 22/10/2020 **Funding Agreement signed and returned on: 23/11/2020;**
TO BE COMPLETED BY: 30/06/2021 North Coast Bushfire Recovery $27,650 $4,200 (NVC in- Tropical Soda Apple control – South Arm, Project 2020/2021 – W2 Strategic kind) Buckra Bendinni and Taylors Arm (Project Weed Control ID #NC01245) Submitted 22/10/2020 **Funding Agreement signed and returned on: 23/11/2020;**
TO BE COMPLETED BY: 30/06/2021 NSW Weeds Action Program – 2020 $81,660 $188,178 (NVC Delivery of North Coast Weeds Action Plan – 2025 (Year 1) in-kind) – 2020/2021
Grant Period 2020/2021 **Funding Agreement signed on: 26/11/2020;**
TO BE COMPLETED BY: 30/06/2021
APPLICATIONS MADE BUT NOT YET DETERMINED:
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Transport for NSW $583,800 $0 1.03 km section at Rodeo Drive, Wirrimbi NSW Road Safety Program Project ID: #Project-3710 Closed 8 September 2020
Transport for NSW $933,100 $0 3.302 km section at Wilson Road, Congarinni NSW Road Safety Program North Closed 8 September 2020 Project ID: #Project-3358
Transport for NSW $1,450,220 $0 5.817 km section at Scotts Head Road, Way NSW Road Safety Program Project ID: #Project-3229 Closed 8 September 2020
2020 Volunteer Museum Small Grant $2,000 $608.16 (cash Digitising our History – purchase of 2 digital Program from CoM); scanners Closed 13 September 2020 $1,250 in-kind NSC – admin & reporting)
CO25022021SR_9 Page 67 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
APPLICATIONS MADE BUT NOT YET DETERMINED: (continued)
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Coastal and Estuary Grants Program $16,480 $7,480 (NVC); #2020/CEI/0041 - Bank Stabilisation and Closed 29 September 2020 $9,000 Protection – Nambucca Heads adjoining (Foreshore Foreshore Caravan Park Caravan Park); Coastal and Estuary Grants Program $26,350 $26,350 #2020/CEI/0054 – Saving our Waterway – Closed 29 September 2020 (NVC); Warrell Creek Bank Stabilisation
Fixing Country Bridges Grants $183,975 $183,975 #FCBR1202000045 – Replacement of Valla Program (BRP R5) Bridge – Priority #1/20 Closed 9 October 2020
Fixing Country Bridges Grants $385,630 $96,405 #FCBR1202000046 – Replacement of Talarm Program Bridge – Priority #2/20 Closed 9 October 2020
Fixing Country Bridges Grants $377,755 $94,440 #FCBR1202000047 – Replacement of Program Peterkins Bridge – Priority #3/20 Closed 9 October 2020
Fixing Country Bridges Grants $70,510 $70,510 (BRP #FCBR1202000048 – Replacement of Frank Program R5) Partridge Bridge – Priority #4/20 Closed 9 October 2020
Fixing Country Bridges Grants $366,535 $91,632 #FCBR1202000054 – Replacement of Sandy’s Program Crossing Bridge – Priority #5/20 Closed 9 October 2020
Fixing Country Bridges Grants $225,270 $56,391 #FCBR1202000055 – Replacement of Elliots Program Road No. 2 Bridge – Priority #6/20 Closed 9 October 2020
Fixing Country Bridges Grants $374,730 $93,678 #FCBR1202000056 – Replacement of Grants Program Bridge – Priority #7/20 Closed 9 October 2020
Fixing Country Bridges Grants $141,625 $141,625 #FCBR1202000057 – Replacement of Shorts Program (BRP R5) Bridge – Priority #8/20 Closed 9 October 2020
Fixing Country Bridges Grants $199,785 $49,946 #FCBR120200058 – Replacement of Program Buttsworth No. 1 Bridge – Priority #9/20 Closed 9 October 2020
Fixing Country Bridges Grants $200,665 $50,166 #FCBR120200059 – Replacement of Program Buttsworth No. 2 Bridge – Priority #10/20 Closed 9 October 2020
Fixing Country Bridges Grants $109,175 $109,175 #FCBR1202000060 – Replacement of Program (BRP R5) Helliwells Bridge – Priority #11/20 Closed 9 October 2020
Fixing Country Bridges Grants $281,961 $0 #FCBR1202000061 – Replacement of Program Morrison Bridge – Priority #12/20 Closed 9 October 2020
Fixing Country Bridges Grants $1,318,835 $0 #FCBR1202000151 – Replacement of Dyers Program Bridge – Priority #13/20 Closed 9 October 2020
CO25022021SR_9 Page 68 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
APPLICATIONS MADE BUT NOT YET DETERMINED: (continued)
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Fixing Country Bridges Grants $333,111 $0 #FCBR1202000062 – Replacement of Roy Program Laverty’s Bridge – Priority #14/20 Closed 9 October 2020
Fixing Country Bridges Grants $251,931 $0 #FCBR1202000063 – Replacement of Program Partridges Bridge – Priority #15/20 Closed 9 October 2020
Fixing Country Bridges Grants $227,006 $0 #FCBR1202000064 – Replacement of Program Proctors Bridge – Priority #16/20 Closed 9 October 2020
Fixing Country Bridges Grants $291,861 $0 #FCBR1202000065 – Replacement of Chas Program Welsh Bridge – Priority #17/20 Closed 9 October 2020
Fixing Country Bridges Grants $229,976 $0 #FCBR1202000066 – Replacement of Naylor’s Program No. 3 Bridge – Priority #18/20 Closed 9 October 2020
Fixing Country Bridges Grants $774,810 $0 #FCBR1202000152 – Replacement of Deans Program Bridge – Priority #19/20 Closed 9 October 2020
Fixing Country Bridges Grants $396,948 $0 #FCBR1202000161 – Replacement of Apple Program Tree Glen Bridge – Priority #20/20 (currently Closed 9 October 2020 on a Crown Road)
Recreational Fishing Trusts – $170,000 $875,000 Installation of two (2) separate fishing LARGE grants (SCCF R2 platforms at the Nambucca Heads V-Wall Closed 30 October 2020 funding, LRCI funding), NVC In-kind $9,250 FRRR Strengthening Rural $12,441 $250 (CoM); Eungai Soldiers Memorial Hall – Kitchen Communities –Round 7 – Bushfire $656 (CoM Upgrade for community use and resilience Stream in-kind); Closed 24 November 2020 $2,000 (Federal Bushfire funding – Community Halls improvement allocation)
CO25022021SR_9 Page 69 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
APPLICATIONS MADE BUT NOT YET DETERMINED: (continued)
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Fixing Local Roads – Round 2 - $226,875 $75,625 #FLR200030 – Upgrade of Intersection – Grants Program Wilson Road and Smiths Lane, Congarinni Closed 11 December 2020 North
Fixing Local Roads – Round 2 - $726,000 $0 #FLR200145 – Completion of unsealed links Grants Program on Congarinni Road South, Macksville Closed 11 December 2020
Fixing Local Roads – Round 2 - $577,500 $192,500 #FLR200146 – Upgrade of Roads around Grants Program Macksville CBD Closed 11 December 2020
Fixing Local Roads – Round 2 - $150,480 $50,160 #FLR200303 – Rehabilitation of Loftus & Grants Program Kent Streets, Nambucca Heads Closed 11 December 2020
Fixing Local Roads – Round 2 - $141,596.25 $47,198.75 #FLR200304 – Gravel Resheeting for Bakers Grants Program Creek Road, Bakers Creek Closed 11 December 2020
Fixing Local Roads – Round 2 - $137,752.50 $45,917.50 #FLR200308 – Gravel resheeting of Tamban Grants Program Road, Eungai Creek Closed 11 December 2020
Fixing Local Roads – Round 2 - $57,716.25 $19,238.75 #FLR200309 – Rehabilitation of Cohalan Grants Program Street, Bowraville Closed 11 December 2020
Fixing Local Roads – Round 2 - $119,212.50 $39,737.50 #FLR200310 – Gravel Resheeting of Elliots Grants Program Road, Tamban Closed 11 December 2020
Fixing Local Roads – Round 2 - $31,080 $10,360 #FLR200313 – Gravel Resheeting of Lower Grants Program Buckra Bendinni Road, Bowraville Closed 11 December 2020
Fixing Local Roads – Round 2 - $23,073.75 $7,691.25 #FLR200314 – Rehabilitation of Stringer Grants Program Street, Nambucca Heads Closed 11 December 2020
Fixing Local Roads – Round 2 - $146,718.75 $48,906.25 #FLR200315 – Rehabilitation of Main Street, Grants Program Eungai Creek including Little Tamban Road Closed 11 December 2020
Fixing Local Roads – Round 2 - $99,198.75 $33,066.25 #FLR200318 – Valla Road Rehabilitation Grants Program Closed 11 December 2020
Fixing Local Roads – Round 2 - $330,000 $0 #FLR200319 – Sealing for Smiths Lane, Grants Program Congarinni North Closed 11 December 2020
CO25022021SR_9 Page 70 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
APPLICATIONS MADE BUT NOT YET DETERMINED: (continued)
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Fixing Local Roads – Round 2 - $715,000 $0 #FLR200320 – Newee Creek Road seal Grants Program extension to Frank Partridge Bridge Closed 11 December 2020
Fixing Local Roads – Round 2 - $247,500 $82,500 #FLR200464 – Completion of unsealed links Grants Program on Old Coast Road Closed 11 December 2020
Regional Tourism Bushfire $30,000 ($4,000) In- Book Launch and family fun day – combined Recovery Grant – Stream 1 kind from NVC with annual agricultural show - #Stream1149 Closed 18 December 2020 for Project Management, Reporting and acquittal Local Roads and Community $20,187 $0 Scotts Head – Adin Street pedestrian works Improvement Program (LRCI) – including raised platform and pedestrian Phase 2 refuge Submission of Works Schedule on 24/12/2020 Local Roads and Community $1,013,000 $0 Activation of Cultural Precinct, Ridge Street, Improvement Program (LRCI) – Nambucca Heads – additional to funding for Phase 2 Nambucca Heads Library Upgrade Submission of Works Schedule on 24/12/2020 Bushfire Local Economic Recovery $4,753,988 $1,333,057 BLERF-0354 – Stages 2 and 3 Valla Growth Fund (BLERF) – Phase 2 – appl’ns Area including Collector Road and civil works Closed 28 January 2021
Bushfire Local Economic Recovery $1,758,143 $6,250 (NVC BLERF-0351 – New Grandstand and Fund (BLERF) – Phase 2 – appl’ns in-kind) Clubhouse for Macksville Memorial Aquatic Closed 28 January 2021 Centre
Bushfire Local Economic Recovery $2,095,532 $523,883 BLERF-0566 – Replacement of Valla Beach Fund (BLERF) – Phase 2 – appl’ns Footbridge Closed 28 January 2021
Bushfire Local Economic Recovery $719,250 $18,750 BLERF-0179 – Community Halls and Fund (BLERF) – Phase 2 – appl’ns (NVC in-kind) Facilities Upgrade Program Closed 28 January 2021
Bushfire Local Economic Recovery $400,000 $400,000 BLERF-0356 – Heritage Verandah and Fund (BLERF) – Phase 2 – appl’ns (Property Awning Reinstatements for Macksville CBD Closed 28 January 2021 owners 50% match to grant funding) Bushfire Local Economic Recovery $2,450,129 $334,109 BLERF-0285 – Nambucca River Foreshore Fund (BLERF) – Phase 2 – appl’ns Walk and Cultural Way Improvements Closed 28 January 2021
Bushfire Local Economic Recovery $971,250 $18,750 BLERF-0353 – Telecommunications Tower to Fund (BLERF) – Phase 2 – appl’ns (NVC in-kind) improve mobile reception in rural and remote Closed 28 January 2021 areas of the Valley
Bushfire Local Economic Recovery $900,000 $90,000 BLERF-0358 – Recreational Vehicle and Fund (BLERF) – Phase 2 – appl’ns Caravan Parking and Relocation of Closed 28 January 2021 Macksville River Foreshore Amenities
CO25022021SR_9 Page 71 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
APPLICATIONS MADE BUT NOT YET DETERMINED: (continued)
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME COUNCIL & OTHERS Bushfire Local Economic Recovery $707,950 $46,660 BLERF-0355 – Dressing Rooms and Fund (BLERF) – Phase 2 – appl’ns (NVC in-kind Disabled Access for the Historic Bowraville Closed 28 January 2021 – includes Theatre project management & DA fees) Bushfire Local Economic Recovery $3,799,780 $518,152 BLERF-0284 – Bowraville Town Centre Fund (BLERF) – Phase 2 – appl’ns Revitalisation Closed 28 January 2021
Your High Street Grant Program $732,600 $38,750 YHS00085 – Macksville Town Centre Closed on 29 January 2021 (NVC in-kind) Revitalisation
2021-2023 Small Heritage Grants $5,000 (21/22) $5,000 21-23SHG063 – Nambucca Valley Council – Closed 8 February 2021 and (21/22) and Local Heritage Places Grants $5,000 (22/23) $5,000 (22/23) EPA Council Landfill Bushfire $25,000 $0 Nomination for Phase 1 grant – EPA Impact Recovery Program – Phase 1 Assessment on Council landfill site – enables Nominations closed 12/02/2021 eligibility for Phase 2 – infrastructure funding for Council landfill sites
CASH VALUES RELATING TO UNDETERMINED APPLICATIONS:
Allocation / Details Amount $ Notes
NVC Cash Contribution (in proposed 20/21 Budget) $ 544,115 Allocation proposed in 20/21 budget – this includes the BRP R5 applications
NVC Cash Contribution (not in proposed 20/21 Budget) $ 3,989,760.25 Some money may be allocated in 20/21 budget, if applications successful – this includes the applications for BLERF and Fixing Local Roads applications.
TOTAL NVC CASH CONTRIBUTION $ 4,533,875.25 (this does not include in-kind)
TOTAL VALUE OF FUNDS APPLIED FOR IN $ 34,052,997.75 UNDETERMINED GRANT APPLICATIONS
CO25022021SR_9 Page 72 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
UNSUCCESSFUL APPLICATIONS IN THIS PERIOD:
GRANT PROGRAM AMOUNT AMOUNT - PROJECT NAME & REASON FOR COUNCIL & BEING DETERMINED AS OTHERS UNSUCCESSFUL (IF KNOWN) Community Building Partnership $29,000 $29,000 (NVC Connecting pathways for cultural and Grant funding cash) and environmental learning spaces– CBP20- Closed 12 June 2020 $5,000 (NVC in- 3508 kind) Community Building Partnership $2,800 $2,800 (Unkya Replace damaged and unsafe canteen Grant funding Reserve CoM) roller doors Closed 12 June 2020 plus In-kind $500 Unkya Reserve CoM and $625 NVC Crown Reserves Improvement Fund $19,250 $6,500 (NVC) #200696 – Weed Control on Reserve 2020/2021 #47599 Closed 10 July 2020
FRRR Strengthening Rural $14,500 $653 (CoM) Historic Valla Hall - Cooling, Heating and Communities –Round 6 – Bushfire Washing for comfort and convenience Stream Closed 25 August 2020
Infrastructure Grants Fund – Office of $300,000 $700,000 (NVC The Upgrade of the Nambucca Heads Responsible Gambling, NSW cash) + $13,125 Boardwalk at Bellwood (ID# Sept2020- Closed 12 October 2020 (in-kind 0000000594) administration and procurement)
AWARDED GRANT FUNDS COMPARISON (TO DATE): UP TO 31/01/2021
Financial Year Total $
2017/2018 6,335,361.33
2018/2019 10,376,696.00
2019/2020 12,774,199.00
2020/2021 6,065,647.00
CO25022021SR_9 Page 73 of 93 Ordinary Council Meeting 25 February 2021
ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
VARIATIONS (Requested and Approved):
1 Submitted Variation Request for SCCF2-0213 - Revitalisation and Improvement Program – Local Main Streets - with required additional information, including revised budget, project plan and photos to support request for only Macksville properties, on 4/12/2020;
2 Sent Variation – extension of time - Request to Crown Lands for additional time to complete work on establishing Plans of Management (PoM), for all Crown Land requiring a PoM, (62 in total); Request denied – work to be completed by 30/06/2021;
3 Variation Request submitted for Streets as Shared Spaces funding – change to timeframe for deliverables, and awaiting outcome of additional funding request from TfNSW;
4 GMO advised that further Variation Request for SCCF2-0215 (Upgrades at MMAC) submitted on 6/10/2020 through SmartyGrants for alteration of completion date for Milestone 2 to be completed by 29/01/2021 – same as Milestone 3 – due to supply and installation delays with components and works, and small change in scope in regards to location of shaded seating – APPROVED on 26/11/2020;
5 GMO advised that Variation Request submitted on 6/10/2020 for change in completion dates for both Milestone 2 and 3 (both now to be completed by 30/11/2020) for SCCF2-0211 – Revitalisation of the V-Wall – APPROVED on 24/11/2020;
6 Submitted Variation Request for RCF18A031 – Extension to Nambucca Heads Library – on 23/12/2020 – requesting an extension of time to 31 May 2022 to complete the project;
7 Submitted Variation Request for Project ID#4-C7GLZSJ – “Saluting their Service” – Honour Board for Eungai Soldiers Memorial Hall on 5/11/2020 – approved with extension until 31 March 2021;
NOTES:
1 Submitted Signed Grant Agreement on 17/12/2020 and Proposed Works Schedule for 2 projects under Local Roads and Community Infrastructure Program on 24/12/2020. Awaiting on approved Works Schedule and copy of Executed Funding Deed;
2 Received advice that request for additional funding of $55,286 for overspend on Fischer’s Bridge at Allgomera SUCCESSFUL on 18/12/2020, with updated Funding Instrument received on 5/01/2021 – final claim and Post Completion Report now to be submitted to finalise project;
3 Submitted Final Report for Stronger Communities Program grant for refurbishment and upgrades at Valla Public Hall on 13/11/2020;
4 Submitted invoice to Museum & Galleries NSW prior to end of 2020 – application still pending approval for Mary Boulton Pioneer Cottage & Museum CoM for “Digitising our History” – purchase of 2 scanners;
5 Submitted Quarterly Progress Report and Reimbursement Claim for Resilience NSW Funding for Additional Community Recovery Officer – up to 30 September 2020. Claim finally approved for $25,633.22, (a lot of negotiations and adjustments), and submitted invoice for reimbursement on 2 December 2020;
6 Submitted DRAFT of #2 Quarterly Progress Report and Reimbursement Claim for Resilience NSW Funding for Additional Community Recovery Officer on 15/01/2021 – for period up to 31 December 2020. Claim had to be adjusted due to alterations in allowable costs, waiting for final approval to submit invoice;
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ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
NOTES: (continued)
7 Monthly reports submitted to Resilience NSW for Additional Community Recovery Officer at end of each month – October, November, December/January combined;
8 Monthly reports input into Restart NSW portal by 9th day of the month for VUGA project for November, December/January combined – NSW funding Deed #RNSW-1834;
9 Submitted Progress Report #1 for Local Roads & Community Infrastructure (LRCI) – Phase 1 - funding on 2/11/2020;
10 Submitted Progress Report #2 for Local Roads & Community Infrastructure (LRCI) – Phase 1 - funding on 29/01/2021;
11 Submitted Milestone 3 / Final Report for SCCF2-0213 – Revitalisation and Improvement Program - with invoice for payment of final instalment on 19/11/2020 – advised Variation required as works only conducted in Macksville;
12 Submitted signed funding Deed to accept Community Building Partnership 2020 grant funding for Taylors Arm Hall CoM - #CBP20-0659 – “Shedding Light On and Electricity Upgrade for Community Recovery Centre”;
13 Created Purchase Order #50394 for contractor to undertake works on 21/01/2021 – contractor liaising with CoM to deliver the project;
14 Submitted Signed Funding Deed to FRRR to accept grant funding, ($8,500), under FRRR NewsCorp Bushfire Grants for Utungun Hall CoM for “Room to Move” – new storage shed;
15 Submitted signed paperwork to accept FRRR Strengthening Rural Communities – Round 6 (bushfire stream) grant funding, ($4,020),for Utungun Hall CoM for “Sitting Pretty and Moving Safely”;
16 Submitted signed paperwork to accept FRRR Strengthening Rural Communities – Round 6 (bushfire stream) grant funding, ($25,000),for South Arm Hall CoM for “Making South Arm Hall Resilient” – various deliverables;
17 Provided letters of support, (and ownership consent if required), for community groups submitting applications under Bushfire Local Economic Recovery Fund, including: Rural Fire Service, Miimi Aboriginal Corporation, Jaanymili Bawrrungga, Unkya LALC, Uniting NSW, Anglican Church, Bowraville, BISEP and Saltwater Freshwater Festival;
18 Provided letter of support and ownership consent for Mujaay Ganma Foundation submitting an application under Bushfire Community Resilience & Recovery Fund – Phase 2 for community garden;
19 Provided letter of support and ownership consent for Nambucca Valley Cricket Association to accept CBP 2020 grant funding for upgrades at Phillip Hughes Oval;
20 Provided letter of support and ownership consent for Eungai Hall CoM submitting application under FRRR Strengthening Rural Communities – Round 7;
21 Submitted Progress Report #5 for #CSI015612018 – Macksville Park Refurbishment on 14/01/2021;
22 Submitted paperwork to accept TfNSW grant funding for bus shelter with revisions, and invoice – Project ID #CPTIGS 2019/2111- not accepted, as included footpaths (not in line with program objectives) – need to submit a Variation request;
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ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
NOTES: (continued)
23 Submitted Progress Report on 27/11/2020 for Project ID #A628292 – Crown Lands funding to prepare Plans of Management for any lands classified as “community land”;
24 Submitted Quarterly Progress Report - #1 – for Bushfire Recovery Exceptional Assistance Funding #A731170 ($1,416,667) – on 11/11/2020;
25 Submitted Quarterly Progress Report - #2 – for Bushfire Recovery Exceptional Assistance Funding #A731170 ($1,416,667) – on 29/01/2021;
26 Submitted signed Funding Agreement and updated Project Plan for acceptance of Increasing Resilience to Climate Change (IRCC) Round 3 funding for the Water Filling station at Bowraville on 23/12/2020 – Project ID #IRCC3-0000000203;
27 Submitted signed Funding Agreement and required paperwork for acceptance of Crown Reserves Improvement Fund grant money for Upgrade of Captain Cook Lookout on 28/01/2021 – Project ID #A200704;
28 Assisted Gill Ashley (Shoretrack) with submission of application for BLERF, including proofreading, input and suggestions – meeting on 25/01/2021;
29 Submitted Final Report for Round 1 Stronger Country Communities Project #SCCF1A-0068 – Amenities Upgrade, BBQ Area and Connecting Paths – on 31/10/2020. Report accepted and invoice submitted with Final Report. Still awaiting payment of final milestone payment;
30 Submitted Progress Report #2 for Infrastructure Grants Funding for Construction of Environmental Precinct (Dawkins Park) on 1/12/2020;
31 Submitted Progress Report for #A-046 – Increasing Resilience to Climate Change project – “Learning about Climate Change through public spaces” (Dawkins Park) on 1/12/2020;
CONSULTATION:
General Manager Assistant General Manager Corporate Services Chief Financial Officer Manager Community Development Manager Assets Manager Water and Sewerage Manager Infrastructure Services Manager Technical Services Co-Ordinator Strategic Planning & Natural Resources Project Engineer Technical Officer Assets
SUSTAINABILITY ASSESSMENT:
Environment
Many of the grant funded projects, and proposed projects, support Council’s continued environmental and sustainability works.
Social
Grant funded Community Infrastructure projects, including upgrade of amenities, parks and playgrounds, will have a positive social impact, both in the short and long-term.
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ITEM 10.3 GRANT APPLICATION STATUS REPORT AS AT 31 JANUARY 2021
Economic
As per the report
Risk
Most of the submitted applications include Risk Assessments as a part of the application process. Risk Assessments are updated, and adapted to the project schedules, if funding is awarded.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
As per the report.
Working funds – justification for urgency and cumulative impact
As noted in the report.
Service level changes and resourcing/staff implications
There may be some impact on service levels, resourcing and staff if some, or all, of the grant applications currently under assessment, are approved.
ATTACHMENTS: There are no attachments for this report.
CO25022021SR_9 Page 77 of 93 Ordinary Council Meeting 25 February 2021
CORPORATE SERVICES
ITEM 10.4 SF251 250221 SCHEDULE OF COUNCIL PUBLIC MEETINGS 2021
AUTHOR/ENQUIRIES: Lorraine Hemsworth, Business Services Coordinator
SUMMARY:
The following is a schedule of dates for public Council meetings to be held February 2021 to June 2021. The meeting dates may change from to time and this will be recorded in the next available report to Council.
The meeting schedule is two meetings per month, that being the last Thursday of the month and the Thursday 2 weeks prior. This could change depending on any further outbreaks of COVID-19 that may occur. In response to the COVID-19 Pandemic, relevant legislation has been amended to allow councils to meet ‘virtually’ (Online) and observe best practice social distancing and isolation protocols.
RECOMMENDATION:
That the schedule of meeting dates for February to June 2021 be noted.
MEETING DATE VENUE COMMENCING Access Committee 23 Feb Council Chambers 2.00 PM Council Meeting 25 Feb Council Chambers 5.30 PM Audit Risk and Improvement Committee 10 Mar Committee Room 2.00 PM Meeting Council Meeting 11 Mar Council Chambers 5.30 PM Access Committee 23 Mar Council Chambers 2.00 PM Council Meeting 25 Mar Council Chambers 5.30 PM Nambucca Valley Traffic Committee 6 Apr Committee Room 10.30 AM Council Meeting 15 Apr Council Chambers 5.30 PM Access Committee 23 Apr Council Chambers 2.00 PM Council Meeting 29 Apr Council Chambers 5.30 PM Clean Energy 4 May Committee Room 9.30 AM Council Meeting 13 May Council Chambers 5.30 PM Access Committee 25 May Council Chambers 2.00 PM Council Meeting 27 May Council Chambers 5.30 PM Council Meeting 10 Jun Council Chambers 5.30 PM Access Committee 22 Jun Council Chambers 2.00 PM Council Meeting 24 Jun Council Chambers 5.30 PM
ATTACHMENTS: There are no attachments for this report.
CO25022021SR_7 Page 78 of 93 Ordinary Council Meeting 25 February 2021
ASSISTANT GENERAL MANAGER ENGINEERING SERVICES REPORT
ITEM 11.1 SF1676 250221 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
AUTHOR/ENQUIRIES: Paul Gallagher, Assistant General Manager - Engineering Services; Clint Fitzsummons, Manager Assets; Matthew Leibrandt, Manager Infrastructure Services; Richard Spain, Manager Water and Sewerage
SUMMARY:
At the time of preparing this report the Engineering Services Capital Works budget has an overall Capital Works budget of $12,798,532. With proposed carry forwards and proposed budget variations the budget increased to $17,713,736. The expenditure at 18 February 2021 is $7,802,750 representing 44% of the total allocation. The 2020/21 Capital Works report now includes three additional columns to acknowledge the carried forward of expenditure from 2019/20, approved budget variations and revised budget.
RECOMMENDATION:
That Council:
1 Receive and note the information pertaining to the progress of the 2020/2021 Capital Works Program as at 18 February 2021.
2 That $265,600, from WO 3431 Macksville Administration Centre Air Conditioning, be placed in restricted funds and drawn on for the 2021/22 budget.
3 That $14,865 of the 2020/2021 Roads to Recovery funding that is currently unallocated, to be allocated to WO 3570 Graces Road.
4 That the $34,200 overspend on Valla Beach Street Rehabilitation (WO 1462) be allocated from WO 3461 Mitchells Road.
5 The $42,200 overspend on Princess Street, Wallace to River Street (WO 1445) to be funded by Water and Sewerage.
6 The $150,900 overspend on Mann Street Intersections (WO 2372) to be funded by $40,000 from W2751 Stringer Street, $27,400 from WO 3605 Scotts Head Road, and $83,500 from WO 3569 Elliots Road Gravel Resheeting.
OPTIONS:
No other options were considered with this report.
DISCUSSION:
A publicly available, rolling update of the progress of Council’s Capital Works Program will be of assistance to the public, Council staff and Councillors in answering enquiries. It will also provide Council management with the opportunity to more proactively review the implementation of the program and potential risks.
February 2021 recommended variations:
Council’s working funds are not at a level that they can be used for offsetting unfunded works or over expenditures, and any works identified must be funded from within the existing program by offsets.
A report was provided to Council, dated the 1 February 2021, from FG Advisory regarding Nambucca Administration Centre Facility Upgrades. Among other works, this report specifies a new energy efficient
CO25022021SR_3.DOCX Page 79 of 93 Ordinary Council Meeting 25 February 2021
ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
WO 3431 Air Conditioning system. There is an ‘upgrade/replacement of the aging Administration Central HVAC system to an optimised combination and high efficiency Ducted and Cassette Split Air Conditioning units and VRF Heat Recovery units’.
The Department of Planning and Energy have provided funding for a comprehensive feasibility study on the energy efficient measures for the Administration building that includes lighting, windows, energy generation. Now that this report has been provided a Tender process can proceed. However, it is anticipated that the Administration Air Conditioning project (WO 3431) will not be completed until the 2021/2022 financial year.
It is recommended that $265,600 be taken out of this year’s budget and placed in restricted funds, leaving $10,000 for a detailed tender specification and tender advertising. As a result of FG Advisories reports, it is also anticipated that additional funding will need to be provided in the 2021/22 budget.
WO 3570 Graces Road. It is recommended to add $14,865 of unallocated Roads to Recovery Funding to W3570 Graces Road. This is done by reporting through to the Department of Infrastructure, Transport, Regional Development and Communications, and does not require any Council funding.
WO 3461 Mitchells Road. This project has a savings of $72,200. It is recommended that $34,200 be allocated to Valla Beach Rehabilitation (WO 1462). Valla Beach Rehabilitation had significant sub-grade issues that required removal and filling with suitable material.
WO 1445 Princess Street. This project has over expenditure, which was to be funded by Water, and Sewer. The project was budgeted to identify the location of water and sewer mains and services for the planning of future CBD upgrade projects. The location and depth of these mains and services will impact on planned CBD works, so there is a nexus that Water and Sewer contribute to this project.
WO 2372 Mann Street intersections. This project is partly funded by Roads to Recovery ($105,000). The overspend is due to the intersection’s and roundabout requiring a deep lift asphalt of 150mm and constructed during night works. The depth of asphalt and pavement is to cater for heavy vehicles and bus turning. Funding for the overspend is shown below:
$40,000 from WO 2751 Stringer Street, postponing project to 2021/22; $27,400 from WO 3605 Scotts Head Road (under Bridge). Scope of works included in WO 3558 Scotts Head Regional Road and therefore funded by the TfNSW Block Grant and Supplementary programs; and $83,500 from WO 3569 Elliots Road Gravel Resheeting
Approved variations 2020/21:
August and September:
WO 3469 Fischers Bridge: over expenditure of $110,571.00. The Grants and Contributions Officer has submitted a request to the funding authority for an additional amount of funding of $55,285.00 for the project to replace Fischers Bridge from the Bridges Renewal Program – Round 4. This amount is 50% of the incurred over-expenditure on the project.
November 2020:
WO 3336 Tamban Road: Reallocate the funds of $50,000 from WO 3336 Tamban Road gravel resheeting project to fund the Gumbayngirr Road project (between South Arm Road and Dotti Close) and not draw on working funds.
WO 3336 Tamban Road; Reallocate the funds of $63,100 from WO 3336 Tamban Road gravel resheeting project to fund the works on WO 3135 Urban street heavy patching and not draw on working funds.
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Grant funded projects:
Four projects under Bridges Renewal program:
Council has received advice that the signed Agreements have been approved (5 November) and Council were able to proceed with the bridges works program for:
Valla Road Bridge, Frank Partridge Bridge, Helliwells Bridge and Shorts Bridge
These four bridges have not commenced as they are now subject to a secondary funding source and the formal announcement of the Fixing Country Bridges Program. Council submitted 20 bridges to the $500m program to replace timber bridges.
Six projects under Fixing Local Roads (Transport for NSW):
The signed funding agreement for the works listed below has now been received and works programmed:
1 WO 3583 Upper Warrell Creek Road – seal to Industrial Estate Bridge (Gravel overlay, stabilise and spray seal) – FLR funding: $77,700.00; Project cost: $103,600.00 2 WO3584 Tilly Willy Street – upgrade for heavy vehicles (Gravel overlay, stabilise and spray seal) – FLR funding: $270,000.00; Project cost: $360,000.00 3 WO1426 Wellington Drive, Nambucca Heads - rehabilitation (Rehabilitation including stabilisation of existing pavement and new asphalt surface) – FLR funding: $157,500.00; Project cost: $210,000.00 4 WO3585 Old Coast Road – unsealed sections upgrade (Gravel overlay and spray seal) – FLR funding: $257,400.00; Project cost: $343,200.00 5 WO3586 Boultons Crossing Road – seal to Gumma Reserve (Gravel overlay and spray seal) – FLR funding: $316,800.00; Project cost: $422,400.00 6 WO3587 Creek Street, Nambucca Heads – completion of seal behind Nambucca Heads CBD (Gravel overlay and spray seal – FLR funding: $18,750.00; Project cost: $25,000.00
Nine projects under LRCI (Local Roads and Community Infrastructure) - COVID Recovery Infrastructure Investment Stimulus:
The signed funding agreement for the works listed below has now been received and works programmed.
1 $310,000 – Nambucca V-Wall precinct upgrades – Including V-Wall parking, small Wall upgrade, Wellington Drive footpath and foreshore upgrades 2 $30,000 - Nambucca CBD Banner poles 3 $100,000 – Macksville CBD revitalisation plan implementation – Wallace Lane pedestrian access and foreshore upgrades 4 $27,000 – Scotts Head – Footpath connection between the primary school and Adin Street via Gloucester Street 5 $53,000 - Skate area adjacent to Caravan Park 6 $46,500 – Valla Beach - provision of footpath along Valla Beach road southern side between Ocean View Drive and Thompson Street and up to the Playground 7 $21,500 - Minor Upgrade works to skate park/netball/basketball area 8 $30,865 – Bowraville – Hennessy Tape - climbing wall 9 $150,000 - Replacement of the public toilet - Library precinct
CO25022021SR_3.DOCX Page 81 of 93 Ordinary Council Meeting 25 February 2021
ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Works progress at 16 November 2020:
Work Order Description Status Number Buildings: Total budget for 2020/21: $623,600; Expenditure to date $355,830 representing a completion of 57% of the program
WO 3431 Administration Office; Air-condition (includes the Not commenced and now Revote 2019/20 $125,600) recommended for deferral; The Department of Planning and Energy have provided funding for a comprehensive feasibility study on the energy efficient measures for the Administration building that includes lighting, windows, energy generation. Administration Office; Generator for business WO 3562 Not commenced; continuity. WO 1716 Fletcher Street amenities; refurbishment Not commenced; Budget redirected to the Library Amenities project.
WO 1045 Administration Office; Office Equipment/Furniture Commenced. Replacement of some old furniture
WO 1913 Works Depot Improvements (includes the Revote Works in progress; for the 2019/20 $49,600) security upgrade with quotes being obtained. The revote is associated with the security cameras-electronic gates and swipe access cards.
WO 3528 Valla RFS - Add New Bay (subject to RFS funding) Not commenced; Seed funding was provided by the RFS in
2019/20 with a DA lodged and tender documents being developed to call tenders in 2020/21. Additional funding of $180,000 announced. The total amount less the 2019/20 spend to lodge DA equals $263,210. Estimated Construction cost $600,000.
WO 3529 Newee Creek RFS - Add New Bay (subject to RFS Not commenced; Seed funding funded) was provided by the RFS in
2019/20 with a DA lodged and
tender documents being developed to call tenders in 2020/21. No additional funding received
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number WO 3632 Talarm RFS – Toilet Facilities Not commenced; RFS funding announced on the 4 January 2021
Sports and Recreation: Total budget: $623,600; Expenditure to date $355,830 representing a completion of approx. 57% of the program.
WO 3271 Bowraville Connections - Amenities Upgrade, BBQ Works completed; grant area, Landscaping (Revote 2019/20 $49,600) acquitted
WO 3428 Macksville Park – Refurbishment of clubhouse Works in progress; Works (Revote 2019/20 $350,300) have been delayed with the Committee wanting a change in scope of the works.
WO 3542 Bowraville Tennis Club conversion-stage 2 (grant Works in progress funded)
WO 3544 Buz Brazel – playground equipment & surround Works in progress; playground equipment and materials ordered
WO 3545 Brook Park – playground equipment & surround Not commenced
WO 3546 EJ Biffin – playground equipment & surround Works Completed
WO 3547 Hyland Park – playground equipment & surround Not commenced
WO 3548 Valla Nature Reserve – playground equipment & Not commenced surround
WO 3268 Scotts Head Tennis Club – drainage Not commenced; Awaiting design
WO 3597 Bowraville Children’s Traffic Learning Park Not commenced
Waste Depot: Total budget: $145,000; Expenditure to date $52,114 representing a completion of approx. 36% of the program.
WO 3433 Electrical upgrade (Revote 2019/20 $30,000) Works in progress
WO 3434 Mobile shed for the compactor Works in progress; Design completed and quotes being sought.
WO 3556 Extension to machinery shed Works in progress; Design completed and quotes being sought.
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number Stormwater: Total budget:$103,100; Expenditure to date $37,112 representing a completion of approx. 36% of the program
WO 1569 Stormwater Drainage Capital Works in progress (West Street drain, Sturdee/Jellico Street)
Footpath; Cycleway and Board walks: Total cycleway budget:$2,185,694 with a 2020/21 budget of $1,685,100 Expenditure to date (including committed) is $1,390,112 representing a completion of approx. 82 % of the program WO 3262 Watt creek Cycleway (100% grant funded from Works in progress; Stages 1 & TfNSW and includes unexpended funds from 3 Complete. 2019/20)
WO 3560 Hyland Park foot bridge (50% granted funded) Works in progress; Being designed
WO 3561 Valla, Beilby and Nambucca Beach walk way Works in progress upgrades
Carparks: Total budget: $15,000; Expenditure to date $11,910 representing a completion of approx. 79% of the program.
WO 3552 V-Wall carpark Works in progress
Bridges and culverts: Total budget: $1,133,370; Expenditure to date $338,746 representing a completion of approx. 30% of the program. This program will not see the bridges commended until mid-March as works are on hold pending the application for round five of the Bridges Renewal program.
WO 3554 Helliwells Bridge Works in progress; Design completed and materials ordered
WO 3555 Shorts Bridge Not commenced; Design completed and materials are scheduled to be ordered.
WO 3553 Frank Partridge Bridge Not commenced; Design completed and materials are scheduled to be ordered.
WO 3031 Valla Bridge Works in progress; Design completed and materials being ordered.
W3469 Fischers Bridge (carried forward) Works completed
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number Urban Streets Reseals: Total budget: $5,000; Expenditure to date $0.00 representing a completion of approx. 0 % of the program. (Note; other reseals are funded and included under the Roads to Recovery program)
WO 3303 Mann Street (high side of the cutting) Not commenced; Programmed with other sealing works in March.
Urban Street Rehabilitation: Total budget: $277,400; Expenditure to date $313,702 representing a completion of approx. 113% of the program
WO 2752 Mann Street Nambucca Heads (carry forwards Work completed; with the from 2019/20) exception of line marking and the sealing of driveways
WO 1462 Valla Beach Road, Valla Beach Work completed
Urban Streets Construction and Heavy Patching: Total budget: $195,200; Expenditure to date $170,689 representing a completion of approx. 87% of the program. (Expenditure subject to a variation to the budget as contained within this report)
WO 1445 Princess, Wallace and River Street – investigation Works in progress of services for design
Gumbayngirr Road (South Arm Rd to Dotti Cl) Not Commenced
WO 3135 Urban Heavy Patching Work completed; waiting on invoices.
Rural Road Reseal and heavy patching: Total budget: $42,800; Expenditure to date $27,794 representing a completion of approx. 65% of the program.
WO 1475 Valla Road Not commenced; Programmed with other sealing works between December to March)
WO 3349 Heavy Patching Work completed
Road Construction: Total budget: $430,500; Expenditure to date $335,900 representing a completion of approx. 78% of the program.
WO 3605 Scotts Head Road (under the bridge) Work completed; waiting on invoices.
WO 3606 Albert Drive Work completed; waiting on invoices.
WO 3607 Old Coast Road Work completed
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number WO 1505 Newee Creek Road ( includes contribution from Work completed developer and property owner)
WO 3461 Mitchells Road (carry forward from 2019/20) Work completed
WO 3497 Florence Wilmott Drive (carry forward from Work completed 2019/20)
Roads to Recovery Program: Total budget: $821,765; Expenditure to date $788,709 representing a completion of approx. 96% of the program.
WO 3452 Yarrawonga Street Reseal - (90863) Kylie St to Work In progress; Revote from Kylie Street plus carry-over from 2019/20 2019/20 carry forward completed, 2020/21 works to be finalised
WO 3577 Cohalan Street Rehabilitation Not commenced
WO 2372 Mann Street - Intersections of Bent, Palmer, high Work completed Rd, and Round-a-bout
WO 2751 Stringer Street - (91325) Centenary Parade - Ch92 Not commenced
WO 3570 Graces Road (North Arm Rd to Dyers Loop) Work completed
Fixing Country Roads program: Total budget: $1,464,200; Expenditure to date $560,569 representing a completion of approx. 38% of the program.
WO 3583 Upper Warrell Creek Road Not commenced
WO 3584 Tilly Willy Street Works in progress; under design
WO 1426 Wellington Drive Rehabilitation Not commenced
WO 3585 Old Coast Road Upgrade Work in progress; Construction started
WO 3586 Boulton’s Crossing upgrade Work completed
WO 3587 Creek Street Work completed
Local Roads & Community Infrastructure Program: Total budget: $778,900; Expenditure to date $230,165 representing a completion of approx. 30% of the program.
WO 3590 Footpath along Valla Beach Road between Ocean Not commenced View Drive and Thompson St
WO 3588 Nambucca V-Wall Precinct Works in progress
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number WO 3592 Macksville CBD revitalisation plan Not commenced
WO 3591 Public Toilet - Nambucca Heads Library Precinct Works in progress; Design being undertaken by the architect for the library project
WO 3594 Skate Park - adjacent to Caravan Park Adin Street, Works in progress; design in Scotts Head progress
WO 3595 Minor upgrade works skate park/netball/basketball Not commenced area, Valla Beach
WO 3596 Climbing Wall Hennessey Tape Works in progress; Design in progress
Regional Road: Total budget: $586,862; Expenditure to date $286,939 representing a completion of approx. 49% of the program.
WO 3408 Scotts Head Road reseal Not commenced; Programmed with other sealing works in March
WO 3557 Scotts Head Heavy Patching Works commenced
WO 3558 Scotts Head Road (Quarry Access to construction Works completed joint (200m))
WO 3559 Wirrimbi Road (ironbark Road to Newee Creek Works completed; waiting on Road) invoices
Rural road gravel resheeting: Total budget: $296,700; Expenditure to date $153,514 representing a completion of approx. 52% of the program.
WO 3566 Broughams Road Work completed
WO 3567 Colemans Road Works in progress
WO 3568 Coulters Road Not commenced
WO 3569 Elliots Road Not commenced
WO 3571 Hall Road Not commenced
WO 3573 Kennaicle Creek Road Work completed
WO 3575 Mallee Road Not commenced
WO 3336 Tamban Road Budget used elsewhere
Natural disaster funding; Flood event AGRN 898 and Fire event AGRN 871: Total budget for Event AGRN 898: $1,420,905; Expenditure to date $119,055 representing a completion of
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number approx. 8% of the program.
Commenced; Design complete, WO 3611 Taylors Arm Road – Landslip tender underway
Commenced; Design complete, WO 3612 Road- River Bank protection tender underway
Commenced; Design complete, WO 3613 Rodeo Drive- River Bank protection tender underway
Commenced; Design complete, WO 3614 River Street- River Bank protection tender underway
WO 3616 Post Bushfire Stormwater inspection and Cleaning Work completed (Event AGRN 871) (Note: Operational not Capital) Special projects: Total budget for: $6,343,055; Expenditure to date $2,557,868 representing a completion of approx. 40% of the program.
Seating and landscaping all-purpose courts at WO 3541 Anderson Park, Valla Beach Commenced; Design underway Making Bowraville Historical Theatre Safe and WO 3400 Accessible Not commenced;
WO 3602 Buz Brazel Fields Canteen Refurb. Works in progress
WO 3423 South Arm Hall - Kitchen Upgrade to increase hall Works in progress
WO 1046 Administration computer equipment (30320-000) On- going program
WO 3541 All purpose courts at Anderson Park Commenced; Design underway Half-Court Basketball for Bellwood Park, WO 3543 Nambucca Heads Commenced; Design underway
WO 2854 Nambucca Heads Surf Club Protection Stage 2 Not Commenced New internal road for Macksville & head beams for WO 2161 Nambucca Heads and Macksville. Cemeteries Not Commenced
WO 3403 Macksville Bridge lighting Works completed Environmental Levy - Climate Change Adaption WO 2790 Fund In progress
WO 3521 Dawkins Park Works in progress Environment Capital - "Increasing Resilience to WO 3522 Climate Change -Round In progress
WO 2677 CZMP Action (Scotts Head Surf club precinct) In progress
WO 3254 Devils' Elbow and Grassy Park Not Commenced
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number WO 3255 Gumma Reserve Amenities Works completed
WO 3256 Weir Reserve Boat Ramp In progress
WO 3421 Revitalisation of V-Wall Precinct Works in progress
Commenced; Quotations sought WO 3593 Nambucca Heads CBD Banner Poles-(Local and liaison on site with Chamber of commerce
WO 3279 Gordon Park - Playground Equipment Upgrade Works completed
WO 3418 Bowraville Connections - Children’s Works completed
WO 3599 Bowraville Hub Not commenced
WO 3603 Gordon Park Shelter Works commenced
WO 2305 Macksville Streetscape Revitalisation Works commenced
WO 2411 Boating Now Gordon Park Works completed
WO 3412 Improvements to the sea wall Not Commenced
WO 1960 Macksville Pool - Asset Replacement/Repair Works in progress
WO 3136 Macksville Pool - Improvements Works in progress
WO 3540 Macksville Aquatic Centre – Project SCCF2 – 0215 Works in progress
Upgrade Macksville Aquatic & Fitness Centre: WO 3604 Works in progress Heating 50m Outdoor swimming pool
WO 2160 Animal shelter Works in progress
WO 3426 Library Refurbishment & expand Commenced; Design underway
WO 2845 Library - Furniture Fittings Not commenced
WO 2406 Land Development Valla Growth Area Lot 2 DP Commenced; Design underway 1173066, 6857 Pacific Sewer: Total budget: $1,656,000; Expenditure to date $581,127 representing a completion of approx. 35% of the program.
WO 2787 Sewerage Services Infrastructure Capital Works Not started Macksville STP New sludge mixing pontoon WO 3488 Nambucca STP Upgrade ordered
WO 3161 Macksville Pump Station 8 Completed
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ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number WO 3162 Macksville Pump Station 8 New pump ordered
WO 3165 Macksville Pump Station 12 Not started
WO 3168 Macksville Pump Station 15 Not started
WO 3169 Macksville Pump station 16 Not started
WO 3187 Nambucca Heads Pump station 1 In progress
WO 3190 Nambucca Heads Pump station 4 New pump ordered
WO 3191 Nambucca Heads Pump station 5 Lids ordered
WO 3192 Nambucca Heads Pump station 6 In progress
WO 3581 Design and documentation for pump station Not started upgrades
WO 2146 New Sewer Main - Seaview Street, Nambucca Completed Heads Sewer Infrastructure Capital - SEWER MAIN WO 3200 To be reviewed RELINING
Concept Designs being Land Development Valla Growth Area Lot 2 DP WO 3489 finalised and detailed Design 1173066, 6857 Pacific commenced
Water: Total budget: $3,364,500; Expenditure to date $769,843 representing a completion of approx. 23% of the program.
W3485 Water Infrastructure Capital Works HEADWORKS Not started. Proposed to be LIME SOLO postponed until UV and chlorine dosing project is completed
W3511 Water Infrastructure Capital Works - BORE No. 2 Lids ordered for replacement works
W3512 Water Infrastructure Capital Works - BORE No. 3 Bore relining complete
W3513 Water Infrastructure Capital Works - BORE No. 4 Bore relining complete
W3514 Water Infrastructure Capital Works - BORE No. 6 Bore relining complete
W3517 Water Infrastructure Capital Works - BORE No. 9 Lids ordered for replacement works
W3580 Replace section of existing main and valves - Not started inters. Palmer/ West Street
CO25022021SR_3.DOCX Page 90 of 93 Ordinary Council Meeting 25 February 2021
ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number W3487 Water Infrastructure Capital Works - VALLA Concept Designs being URBAN GROWTH AREA - WATER finalised and detailed Design commenced
W1834 Water Meters Purchase and Capital Works Meters purchased
W3486 Water Infrastructure Capital Works HEADWORKS Concept Design completed UV/CHLORINATON DESIGN preparing contract documents
for Design and Construct Contract
W1810 Water Infrastructure Capital Works WATER Plans ready for signing. STORAGE - LAND PURCHASE Negotiating final compensation payment with landowner.
W3411 Water Infrastructure Capital Works RESERVOIR Proposing to postpone to IMPROVEMENTS review scope of works
W3579 Reservoir Improvements – Palmer Street Not started
W1655 Water Infrastructure Capital Works WATER Refurbishment of Scotts Head SUPPLY PUMPING PLANT Transfer Pump completed.
Electrical works to be completed
W3578 Water Filling Station Delayed pending result of grant application
W3610 Water Infrastructure Capital Works - Water Not started Treatment - CO2 DOSING
Plant Replacement: The following plant purchases have been ordered or completed at 16 November 2020:
Plant No. 5555 Passenger Vehicle Manager Business Dev. Work completed
Plant No. 5662 Passenger Vehicle Manager Assets Work completed
Plant No. 5825 Passenger Vehicle Manager Infrastructure Services Work completed
Plant No. 5727 Commercial Utility Assets Engineer Work completed
Plant No. 5854 Commercial Utility Coordinator Greenspace Work completed
Plant No. 5903 Commercial Utility Assets Engineer Work completed
Plant No. 5626 Passenger Vehicle Water and Sewer Engineer Work completed
Plant No. 5626 Commercial Utility Water and Sewer Ordered
Plant No. 5294 Wood Chipper Work completed
Plant No. 5293 Spreader Ordered
CO25022021SR_3.DOCX Page 91 of 93 Ordinary Council Meeting 25 February 2021
ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Work Order Description Status Number Plant No. 5284 Zero Turn Mower Work completed
Plant No. 5287 Zero Turn Mower Work completed
Plant No. 5296 UTS grader Control Work completed
Plant No. 5111 Second Hand Tipper Work completed
In progress - trialling machine Plant No. 5208 Loader – skid steer before purchase.
Plant No. 5284 Roller – dual drum Ordered
Plant No. To be Street Sweeper In progress - Tender called allocated
Plant No. 5140 Truck tipper In progress – Truck ordered. Note Body will need to be manufactured and this may not be ready by end of Financial Year
Plant No. 5142 Large Tipping - 2 Axle Dog Trailer In Progress
Plant No. 5295 Water tanker- Trailer - Ordered
Plant No. 5288 Mower Ordered
Plant No. 5292 Mower Ordered
CONSULTATION:
Water and Sewerage Engineer Manager Infrastructure Services Manager Assets Manager Technical Services Manager Business Development Engineering Services staff Coordinators at the Works Depot Coordinator of Strategic Planning and Natural Resources
SUSTAINABILITY ASSESSMENT:
Environment
There are no environmental issues associated with this report. Review of Environmental Factors have been undertaken for projects where required.
Social
There are no social issues associated with this report.
CO25022021SR_3.DOCX Page 92 of 93 Ordinary Council Meeting 25 February 2021
ITEM 11.1 2020-21 CAPITAL WORKS PROGRAM MONTHLY REPORT AS AT 18 FEBRUARY 2021
Economic
There are no economic issues associated with this report.
Risk
There are no direct risk issues associated with this report, the risk in delivering the program are external factors encompassing suppliers and weather.
FINANCIAL IMPLICATIONS:
Direct and indirect impact on current and future budgets
There is no direct impact on the current budgets with the other expenditures, as they will be funded from savings within other capital works that are funded within the adopted 2020/21 budget.
A number of projects are subject to approval from state and federal funding authorities and these will be added to the program once the funding deeds have been signed.
Source of fund and any variance to working funds
Nil at this point in time.
Service level changes and resourcing/staff implications
There is no additional staff resources required to prepare the report.
ATTACHMENTS: 1 8505/2021 - Capital Works Report 18 February 2021
CO25022021SR_3.DOCX Page 93 of 93