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Procedure Title 9.0 Opportunities for Improvement 10 Maintenance 10.1 UW Marine Ops SMS Index SMM 9.0-13.0 Version 2018July29 Updated MBC Approved RAK Page 1 of 1 Procedure Title 9.0 Opportunities for Improvement 10 Maintenance 10.1 Deck Critical Equipment and Maintenance Form 10.1.1 Deck 3rd Mate Safety Inspection Form 10.1.2 Deck 2nd Mate Navigation Form 10.2 Engineering Critical Equipment and Maintenance Form 10.3 Steward Critical Equipment and Maintenance Form 10.4 Science Equipment and Maintenance Form 11.0 Documentation Process for Shore Staff and Vessels 12.0 Internal Audits 13.0 Verification UW Marine Ops SMS Opportunities for Improvement: Non-Conformities, Accidents, SMM 9 CASREPs, Hazardous Occurrences and Safety Meetings Version 2018Jun15 Updated MBC Approved RAK Page 1 of 1 The UW MAROPS SMS requires the Master to report opportunities for improvement (OFI) to the Designated Person. All UW employees are encouraged to submit opportunities for improvement. Opportunities for Improvement (OFI) may be: • Accidents, injuries or environmentally impacting events, including equipment damage • Hazardous Occurrences, which includes near misses • Malfunction of critical machinery, such as a CASREP (casualty report) • Performance Problems in the SMS, non-conformities • Suggested modifications and improvements to the SMS • A deficiency identified by external organizations, i.e., USCG, the owners, the charterers, other Administrations, classification societies UW MAROPS will investigate and analyze these reports with the objectives of: • Correcting the hazardous situation; and • Enhancing Safety and Preventing Pollution; and • Continually improving the SMS UW MAROPS will provide feedback and the outcome of the report to the originator, and as appropriate the Master will cover the issue at the monthly safety meeting on board. Monthly Safety Meetings The Master will have a monthly safety meeting with the entire crew except those on watch. The meeting will normally alternate between a morning and afternoon time so all watchstanders may attend over time. The RV technicians will attend when available. Each meeting will contain past business, new business, and as time permits, safety training. The Master will solicit SMS feedback, and encourage crew to submit OFI’s. The minutes of each meeting will be sent to the Port Captain and tgt [email protected] . Report Format and Content Non-conformities, accidents and hazardous occurrences shall be submitted in an email and contain the below information. --TO: will be sent to tgt [email protected] . --SUBJ: line will contain the type of report (non-conformity, accident, CASREP or hazardous occurrence), the topic, and the date (YYYYMMDD). --Attachments with additional information and/or pictures. --The email TEXT will contain: 1. A description of the situation. 2. Probable causes, if known. 3. Consequences with respect to harm to people, damage to the environment or property, and/or loss of operational safety; for CASREPs, the impact on the cruise objectives. 4. Suggestions and recommendations for improvement, or repair. This should include both short term repair, long term repair and future prevention as applicable. UW Marine Ops SMS Maintenance SMM 10 Version 2018July29 Updated MBC Approved RAK Page 1 of 1 Procedure ● Continual maintenance is required to keep the ship in a safe operating condition and is part of normal ship operations. While efforts to mitigate side effects of maintenance shall be taken, this work is an essential part of the ship's routine. ● The maintenance planned should be coordinated between departments. ● Each department head shall oversee and track their respective maintenance. They shall inform MAROPS of any maintenance that they cannot complete, and also provide input for shoreside maintenance and shipyard work lists. ● All ship personnel may be assigned maintenance duties either in the course of regular operations or in an emergency. ● Personnel shall be properly briefed on the objective of the maintenance, the precautions necessary to safely complete the task and the time allotted. ● Sinex will be used to assign, track and record maintenance. UW Marine Ops SMS Deck Critical Equipment and Maintenance SMM 10.1 Form Version 2020 June 12 Updated MBC Approved RAK Page 1 of 4 Procedure ● The Master shall verbally approve the planned Deck Department maintenance and assign the Chief Mate as the person in charge of the maintenance. Any need for additional resources to safely complete the maintenance should be forwarded to the Master and the shore-based management. ● Continual maintenance is required to keep the ship in a safe operating condition and is part of normal ship operations. While efforts to mitigate side effects of maintenance shall be taken, this work is an essential part of the ship's routine. ● The maintenance planned should be coordinated between departments. ● The Chief Mate shall assign specific tasks to Deck Department personnel to complete as part of the planned maintenance. ● All Deck Department personnel may be assigned maintenance duties either in the course of regular operations or in an emergency. ● Personnel shall be properly briefed on the objective of the maintenance, the precautions necessary to safely complete the task and the time allotted. ● The following D eck Critical Equipment and Systems and Maintenance Form shall be completed and submitted to the Master. Critical Equipment and Systems Condition Notes, Recommendations (satisfactory (attach additional sheets if necessary) or not sat) Anchor Chain Date inspected: ______ End for end port: ______ End for end stbd: ______ Anchor Handling Equipment Date inspected: ______ Monthly exercised port: ______ Monthly exercised stbd: ______ Hull Paint Last painted: ______ Load Line Markings Date inspected: ______ Steel Condition Watertight Closures Date inspected: ______ Escape Scuttles Vents UW Marine Ops SMS Deck Critical Equipment and Maintenance SMM 10.1 Form Version 2020 June 12 Updated MBC Approved RAK Page 2 of 4 75HP CTD Winch Forward Last operated: ______ Motor rebuilt: ______ Wire replaced: ______ 75HP CTD Winch Aft Last operated: ______ Motor rebuilt: ______ Wire replaced: ______ Trawl Winch Last operated: ______ Motor rebuilt: ______ Wire replaced: ______ CTD Hydro Boom Last operated: ______ Motor rebuilt: ______ Boom greased: ______ Last weight test: _________ A-Frame Last operated: ______ Motor rebuilt: ______ Last weight test: ________ Capstan Last operated: ______ Motor rebuilt: ______ Oil Spill Response Eqpt Inspected: ______ Inventoried: ______ Rescue Boat & Davit Last operated: ______ Falls end for end: ______ Last weight test: _______ Wire slushed _________ Port Crane Wire installed: ______ Wire slushed: ______ Last weight test: ________ STBD Crane Wire installed: ______ Wire slushed: ______ Last weight test: _______ Ships Hospital Tempus inspected _________ Inventory date ___________ UW Marine Ops SMS Deck Critical Equipment and Maintenance SMM 10.1 Form Version 2020 June 12 Updated MBC Approved RAK Page 3 of 4 Additional items and comments: UW Marine Ops SMS Deck Critical Equipment and Maintenance SMM 10.1 Form Version 2020 June 12 Updated MBC Approved RAK Page 4 of 4 Date: __/__/____ Monthly Maintenance Deck Department Work completed during the month: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. Work planned for completion during next month: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. _____ __________________________________ _______________________________________ Date Chief Officer’s printed name and signature Master printed name and signature This form shall be emailed to MarOps and put into Sinex. UW Marine Ops SMS Deck 3rd Mate Safety Inspection Form SMM 10.1.1 Version 2020August5 Updated MBC Approved RAK Page 1 of 3 Procedure ● Continual maintenance is required to keep the ship in a safe operating condition and is part of normal ship operations. While efforts to mitigate side effects of maintenance shall be made, this work is an essential part of the ship's routine. ● The following D eck 3rd Mate Safety Inspection Form shall be completed by the 3rd Mate and submitted to the Master. ● Any major discrepancies shall be immediately pointed out to the Master, and the DP notified. ● Any need for additional resources to safely complete the maintenance should be forwarded to the Master and the shore-based management. ● The 3rd Mate will fix minor discrepancies and appropriately order supplies such as batteries, flares, etc., ahead of time to ensure equipment is kept operational within all expirations. Safety Equipment and Systems Condition Notes, Recommendations (satisfactory (attach additional sheets if necessary) or not sat) DC Lockers Monthly Inspection: Completed: ______ EEBDs All expire: ______ Monthly inspection: Completed: ______ Eye Wash Stations Monthly Inspection: Completed: ______ Gravity Station drained and refilled (quarterly): Completed: ______ Due: ______ Fire Extinguishers Monthly Inspection: Completed: ______ Annual inspection: Completed: ______ Due: ______ Fire Stations Monthly Inspection: Completed: ______ Fire Hose Hydro: Completed: ______ Due: ______ Fixed Fire Extinguishing Systems Monthly Inspection: Completed: ______ Annual Inspection: UW Marine Ops SMS Deck 3rd Mate Safety Inspection Form SMM 10.1.1 Version 2020August5 Updated MBC Approved RAK Page 2 of 3 Completed: ______ Due: ______ First Aid Kits Monthly Inspection: Completed: ______ Immersion Suits (total 79) Monthly Inspection: Completed: ______ Lights Exp: ______ 5-yr Inspection Due ________ Lifejackets (total 76) Monthly
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