1 Elsevier S&T Books • Manuscript Preparation Guidelines This document includes general guidelines designed to help you meet Elsevier’s manuscript requirements, reducing queries and saving your time during the copyediting, typesetting and proofing of your book. If you have any queries or concerns in relation to these guidelines, please contact your Editorial Project Manager (EPM), who will be able to provide assistance. Your EPM will be in frequent contact as you write your manuscript – please follow the delivery schedule as outlined in your contract and let your EPM know immediately if you are unsure about or envisage any delay in your delivery schedule. 1. Who’s Who: The People Working On Your Elsevier Book ............................................................................................ 2 2. The Basics of Formatting Your Manuscript ............................................................................................................... 3 3. Text Formatting and Copyediting Guidelines .............................................................................................................. 5 4. Artwork and Table Guidelines .................................................................................................................................... 8 5. Abstracts and Keywords ......................................................................................................................................... 10 6. Additional Deliverables ........................................................................................................................................... 12 7. Permissions .............................................................................................................................................................. 13 8. References: Elsevier’s 9 Standard Reference Styles ................................................................................................... 17 9. Submission .............................................................................................................................................................. 28 10. Overview of the Production Process ..................................................................................................................... 29 11. Using EMSS ............................................................................................................................................................. 30 12. Chapter Template ................................................................................................................................................... 35 2 1. WHO’S WHO: THE PEOPLE WORKING ON YOUR ELSEVIER BOOK There will be several people working with you on your book at Elsevier. This page will explain what each of them does, and how to contact them. ACQUISITIONS EDITOR OR “AE” Your Acquisitions Editor, or “AE”, is the person responsible for your contract. They are probably the first person you discussed the book with at Elsevier, and they will have negotiated all the contract terms with you. If you aren’t sure who your AE is, ask your EPM. EDITORIAL PROJECT MANAGER OR “EPM” Your Editorial Project Manager, or “EPM”, is your main contact at Elsevier while your book is being written. They are responsible for chasing your drafts, organising your cover, updating the submission site, and the day-to-day management of your book. If you have a question and aren’t sure who to ask, email them! - they can put you in touch with the right person. COPYRIGHTS COORDINATOR Your Copyrights Coordinator, or “CC”, is an expert on Permissions and Rights. They can help with any queries regarding permissions and rights. You should also return your Permissions Log to them. If you aren’t sure who your CC is, ask your EPM. RIGHTS ASSOCIATE Your Rights Associate, or “RA”, is responsible for sending out contractual documents including Contributor Agreements. They will be in touch to ask you to complete any contractual documents necessary to allow publication of your work. If you aren’t sure who your CC is, ask your EPM. PAYMENTS INFORMATION MANAGER (PIM) Your Payments Information Manager (PIM), is responsible for setting up, and sending out, your payments. This may include royalties, as well as honorariums. If you aren’t sure who your PIM is, ask your EPM. PRODUCTION MANAGER (PM) Your Production Manager, or PM, is responsible for making your manuscript into a physical book. Your EPM will introduce them to you once your book is in production. They will need feedback on proofs and other elements in order to complete your book. If you aren’t sure who your PM is, ask your EPM. 3 2. THE BASICS OF FORMATTING YOUR MANUSCRIPT This section outlines the most important aspects for laying out your manuscript. For more detail, please see the later sections. As always, if you are still uncertain after reading these guidelines, please contact your EPM, who will be happy to help. SOFTWARE: WORD OR LATEX? You may use either Microsoft Word or LaTeX to write your manuscript. • Standard manuscripts should be written in Microsoft Word. • LaTeX should be used for manuscripts which are equation-intensive. • For LaTeX manuscripts, please email your EPM to request a copy of our LaTeX Template and instruction before you start work. • When submitting LaTeX manuscripts, you must submit a PDF copy of the manuscript alongside your zipped folder of source files. Both Editorial and Production will use this to run important checks and to ensure the book is laid out correctly. If you wish to use any other software, please consult your editor at Elsevier before starting work. There are other resources here: https://vtex-soft.github.io/texsupport.elsevier-book/ you can use in order to create and compile the latex files for submission. Please remember to submit a PDF with the final files. YOUR MANUSCRIPT FILES AND FIGURES Please save each element (Preface, Chapter, Appendix, etc.) as a separate file. • Save files using a logical, sequential file name, e.g. Ch01.doc. • Do not use spaces or special characters (e.g. #?!%) in file names. Figures should be provided as separate files, not embedded in the manuscript. This is to ensure the quality is preserved in print. • Save each figure as a separate file with the chapter and figure number, e.g. “Fig.1.2.tif” would indicate Figure 2, in Chapter 1. • Figures should be uploaded to the “Figures” tab on the EMSS chapter page. • Indicate the appropriate position for figures, tables, computer code, etc., by inserting a phrase into the MS at the correct point, e.g. ‘FIGURE 2.1 HERE’. • Only provide 1 example of each figure; two copies of a single figure can create confusion and delay at production stage. • You must obtain permissions for any 3rd-party figures used; please see References and Permissions for more information. Equations, tables, and/or text boxes should be embedded in the text, not uploaded as separate files in EMSS. • Equations should be generated using MathType or MathML and imported individually into your text. If you wish to use any other software, please consult your EPM before starting work. • Tables should be numbered within the text using the same format as figures, i.e. Table 1.1, 1.2, etc. • Text boxes can be used to highlight key information. These should also be numbered sequentially, e.g. Box 1.1, 1.2 etc. and kept within the manuscript (do not submit in image formats). • The start and the end of text boxes should also be noted to allow for easier typesetting. SPELLING 4 Be consistent with spelling. • US English is preferred but UK English is also acceptable. • Please tell your EPM if you are unable to provide your manuscript in either US or UK English. HEADINGS Do not attempt to style your manuscript to make it look like a final typeset, printed book. • Please do use consistent formatting (e.g. bold, font size) across the manuscript to indicate different heading levels, e.g. First level heading Second level heading Third level heading Please see the Chapter Template for an example of how to lay out your manuscript so that it is ready for typesetting. REFERENCES AND PERMISSIONS You must reference any published work which you have referred to, used as a source, or directly quoted from. We are not able to publish a book without accurate references, and failure to include them will result in your manuscript being returned for editing. • List your references at the end of each chapter. Any references not directly cited in the text of the chapter will be collated by our copyeditors, and printed at the end of the book, in a list entitled “Further Reading”. • You should use one of Elsevier’s 9 Standard Reference Styles. A guide to each of these is included in this document. Please refer to your editor or Elsevier contact (if applicable) to find out which one of these to use. • You should use the same reference style throughout the book. • You must include all publication information for your sources; please see References for details of the information which must be included. • Avoid the use of cross-references and footnotes. • For further information on Permissions, please refer to that section in this document. 5 3. TEXT FORMATTING AND COPYEDITING GUIDELINES The subsequent guidelines will be followed by the copyeditor working on your project to ensure global consistency within Elsevier products. If you have strong objections to any of the listed points, please notify your Elsevier contact upon receipt of this document to discuss any deviations for your project. Please follow