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Scotland Date of Election Thursday 22 May 2014

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Scotland Date of Election Thursday 22 May 2014 European Parliamentary List of Contents and Checklist for Nomination Packs for Election Registered Parties 1. Electoral Region: Scotland Date of Election: Thursday 22 May 2014 Documents to Comments Description be returned for Election Team only 1.Information and Checklist for return of Nomination Pack 2.Letter to Prospective Registered Parties 3.Election Timetable/Main Dates 4.Candidates and Election Agents Guidance Notes 5.Deposit Refund Form 6.Nomination Paper (including List of Candidates) 7.Consent to Regional List Nomination (6 required) 8.Declaration for EU Citizens (if applicable) 9.Certificate of Authorisation (Party Candidate only – not in pack as provided by party) 9a.Request for Party Emblem (Party Candidate only) 10.Appointment/Notification of National Election Agent 11.Appointment of Election Agent for electoral region of Scotland 12.Form for appointment of sub-agents 13.Request for Register of Electors and Absent Voters and List of EROs (may be returned direct to ERO) 14.Guidelines for display of posters 15.Statutory provision for use of Schools and Rooms 16.Spending Limits 17.Information on Polling Places 18.Electoral Commission’s Code of Conduct for Campaigners 19.Previous European Election Results from 2009 20.Notice of Withdrawal 21.List of Local Returning Officers 22.Forms for appointment of Postal Voting Agents, Counting Agents and Polling Agents and Requirements of Secrecy Note: It would be helpful if you could complete the forms in BLOCK CAPITALS as appropriate. If you require any further assistance please do not hesitate to contact the Election Office’s nominations team: Graeme Donaldson 0131 529 3625 Diane Hill 0131 529 7639 Fran Cattanach 0131 469 3074 Electoral Management Board for Scotland 2. To: Registered Party/Individual Candidates for the European Parliamentary Election Dear Sir/Madam European Parliamentary Election - Thursday 22 May 2014 Electoral Region of Scotland I enclose nomination papers, including relevant supporting documentation, for the election of 6 members of the European Parliament to represent the electoral region of Scotland. The election will be held on Thursday 22 May 2014. I have made arrangements for my staff to accept nomination papers between 10am and 4pm from Tuesday 15 April 2014 and on each working day thereafter until 4pm on Thursday 24 April 2014. Nominations and deposits will be taken at the Election Office, Pendolino Room, City Chambers, High Street, Edinburgh EH1 1YJ. Specific access arrangements to allow nominations to be taken have been put in place. The deposit for each nomination (£5,000) may be paid by electronic bank transfer, cheque, cash or banker’s draft (from banks operating in the UK or Gibraltar only) and by debit or credit card (with an additional transaction fee of £60 for credit cards). To assist in ensuring that an appropriate member of staff is on hand to receive nominations it would be helpful if parties and/or individual candidates could contact the election team on 0131 529 4807, 0131 469 3074 or 0131 529 7639 to arrange a mutually convenient date and time for firstly checking, and secondly lodging the nomination paper. For the avoidance of doubt, completed nomination papers must be lodged not later than 4pm on Thursday 24 April 2014 at the Election Office, Pendolino Room, City Chambers, High Street, Edinburgh EH1 1YJ. Candidates are advised to read the Electoral Commission’s Guidance to Candidates and Agents which contains all the relevant information of this Election. A candidates and agents briefing session will be held on Tuesday 25 March 2014, at 6:30pm in the City Chambers, High Street, Edinburgh EH1 1YJ. This session will provide additional information about the poll and count and will be facilitated by myself and members of my team. It will be an important opportunity to clarify any issues or ask questions you may have about the arrangements for the election. Yours faithfully Mary Pitcaithly Returning Officer, Electoral Region of Scotland Enc 3. European Parliamentary elections in Great Britain: 22 May 2014 As a result of a bank holiday in Gibraltar on 28 April and on 1 May 2014, some electoral deadlines in the South West electoral region are different to the deadlines elsewhere in Great Britain. This is why we have included the deadlines for the South West region in a separate column. Event Working days before poll Date (deadline if not Date (deadline if (deadline if not midnight) midnight) – all not midnight) – electoral regions, South West except the South electoral region West only Publication of Not later than 25 days Not later than No later than notice of Monday 14 April 2014 Thursday 10 April election 2014 Delivery of From the day after the 10am to 4pm on any 10am to 4pm on nomination publication of notice of working day after any working day papers and lists election (10am to 4pm) publication of notice after publication of of candidates of of election until 4pm notice of election registered on Thursday 24 April until 4pm on parties 2014 Tuesday 22 April 2014 Deadline for 19 days (4pm) 4pm on Thursday 24 4pm on Tuesday delivery of April 2014 22 April 2014 nomination papers and lists of candidates of registered parties Deadline for 19 days (4pm) 4pm on Thursday 24 4pm on Tuesday withdrawals of April 2014 22 April 2014 nomination Deadline for the 19 days (4pm) 4pm on Thursday 24 4pm on Tuesday notification of April 2014 22 April 2014 appointment of national election agents / election agents Event Working days before poll Date (deadline if not Date (deadline if (deadline if not midnight) midnight) – all not midnight) – electoral regions, South West except the South electoral region West only Deadline for On 19 days (12 noon - 12 noon - 5pm on 12 noon - 5pm on making 5pm): for nominations Thursday 24 April Tuesday 22 April objections to delivered after 4pm, 20 2014 for nominations 2014 for nomination days before the poll delivered after 4pm nominations papers or lists of on Wednesday 23 delivered after candidates of April. 4pm on Thursday registered 17 April. parties On 19 days (10 am – 12 10 am - 12 noon on 10 am - 12 noon (except for noon): for all previously Thursday 24 April on Tuesday 22 objections on the delivered nominations 2014 for all previously April 2014 for all grounds that an delivered previously individual nominations. delivered candidate may be nominations. disqualified under the RPA 1981 – see Commission guidance) Publication of At 19 days (5pm) (if no If no objections: at If no objections: at statement of objections) 5pm on Thursday 24 5pm on Tuesday parties and April 2014 22 April 2014 individual candidates Objection(s) nominated, Not before objection(s) are Objection(s) made: made: not before including notice disposed of but not later not before objection(s) are of poll than 18 days (4pm) (if objection(s) are disposed of but objection(s) are made) disposed of but not not later than 4pm (except for draft later than 4pm on on Wednesday 23 statement of Friday 25 April 2014 April 2014 individual candidates nominated to be published where RRO suspects a candidate is disqualified under the RPA 1981 – see Commission guidance) Publication of At 19 days Thursday 24 April Tuesday 22 April first interim 2014 2014 election notice of alteration Event Working days before poll Date (deadline if not Date (deadline if (deadline if not midnight) midnight) – all not midnight) – electoral regions, South West except the South electoral region West only Deadline for 12 days Tuesday 6 May 2014 Tuesday 6 May receiving 2014 applications for registration Deadline for 11 days (5pm) 5pm on Wednesday 7 5pm on receiving new May 2014 Wednesday 7 May postal vote and 2014 postal proxy applications, and for changes to existing postal or proxy votes Deadline for 6 days (5pm) 5pm on Wednesday 5pm on receiving new 14 May 2014 Wednesday 14 applications to May 2014 vote by proxy (not postal proxy or emergency proxies) Publication of Between 18 days and 6 Between Friday 25 Between second interim days April 2014 and Wednesday 23 election notice Wednesday 14 May April 2014 and of alteration 2014 Wednesday 14 May 2014 Publication of 5 days Thursday 15 May Thursday 15 May final election 2014 2014 notice of alteration Deadline for 5 days Thursday 15 May Thursday 15 May notification of 2014 2014 appointment of sub-agents Deadline for 5 days Thursday 15 May Thursday 15 May notification of 2014 2014 appointment of polling and counting agents Event Working days before poll Date (deadline if not Date (deadline if (deadline if not midnight) midnight) – all not midnight) – electoral regions, South West except the South electoral region West only First date that 4 days Friday 16 May 2014 Friday 16 May electors can 2014 apply for replacements for lost postal votes Polling day 0 (7am to 10pm) 7am to 10pm on 7am to 10pm on Thursday 22 May Thursday 22 May 2014 2014 Last time for re- 0 (5pm) 5pm on Thursday 22 5pm on Thursday issue of spoilt or May 2014 22 May 2014 lost postal votes Deadline for 0 (5pm) 5pm on Thursday 22 5pm on Thursday emergency May 2014 22 May 2014 proxy applications Last time to 0 (9pm) 9pm on Thursday 22 9pm on Thursday alter the register May 2014 22 May 2014 due to clerical error or court appeal Declaration of -- Not earlier than 9pm Not earlier than result on Sunday 25 May 9pm on Sunday 2014 25 May 2014 Last day for the Within 50 calendar days -- -- delivery of after the date the election return to the result is declared Regional Returning Officer as to election expenses (individual candidates and the personal expenses of party list
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