CITY OF HOMESTEAD

COUNCIL MEETING

City Council

Steven D. Losner, Mayor Patricia D. Fairclough-Staggers, Vice Mayor Erica G. Ávila, Councilwoman Jenifer N. Bailey, Councilwoman Sean L. Fletcher, Councilman Larry Roth, Councilman Stephen R. Shelley, Councilman

Cate McCaffrey, City Manager Elizabeth Sewell, MPA, MMC, City Clerk Weiss Serota Helfman Cole & Bierman, P.L., City Attorney

Wednesday, March 18, 2020 @ 1:00 PM CITY OF HOMESTEAD CITY COUNCIL MEETING AMENDED AGENDA

**PLEASE TURN OFF ALL ELECTRONIC DEVICES PRIOR TO ENTERING COUNCIL CHAMBERS. **

WEDNESDAY, MARCH 18, 2020 @ 1:00 PM CITY HALL COUNCIL CHAMBERS 100 CIVIC COURT, HOMESTEAD, FL 33030 WWW.CITYOFHOMESTEAD.COM

Due To COVID-19 the public will not be allowed to attend the Council Meeting. The meeting can be viewed live on the City access channel or City web site at www.Cityofhomestead.com. The City will be accepting public comments as part of the meeting, which can be emailed to [email protected]

Comments are limited to 400 words per comment. Please provide your name and address for the record.

DECORUM POLICY:

No individual shall make slanderous or unduly repetitive remarks, or engage in any other form of behavior that disrupts or impedes the orderly conduct of the meeting, as determined by the Mayor and/or Sergeant at Arms. No clapping, applauding, heckling or verbal outbursts in support or opposition to a speaker or his or her remarks shall be permitted. No signs or placards shall be permitted in the Council Chambers. Individuals addressing the Mayor and Council must first be recognized by the Mayor and must do so utilizing the designated podium in the Council Chamber. No more than one person may address the Council at a time unless specifically permitted by the Mayor. No person may stand in or on the aisles, the well or the dais. Individuals waiting to be recognized shall wait in an area designated by the City. Persons exiting the council chambers shall do so quietly. Any individuals determined to have violated the Rules of Decorum, as determined by the Mayor or Sergeant at Arms may be required to leave the Council Chambers.

1. CALL TO ORDER

2. ROLL CALL

3. ADDITIONS, DELETIONS, DEFERRALS

4. CONSENT AGENDA

i. (a) FEBRUARY 19, 2020 COUNCIL PRESENTATION CEREMONY MINUTES TAB 1 (b) FEBRUARY 19, 2020 COUNCIL MINUTES (C) FEBRUARY 26, 2020 COUNCIL WORKSHOP MINUTES

ii. CAR #2614 – CYBRARIUM LICENSE AGREEMENT TAB 2 iii. CAR #2849 – CYBRARIUM ATTRACTIONS TAB 3 iv. CAR #2866 – PURCHASE OF INITIAL LIBRARY COLLECTION FOR HOMESTEAD CYBRARIUM TAB 4 v. CAR #2871 – PURCHASE OF VARIOUS EQUIPMENT WITH FINANCING THROUGH CITY NATIONAL BANK TAB 5 vi. CAR #2837 – CITY OF HOMESTEAD SURPLUS PROPERTY TAB 6 vii. CAR #2861 – AMENDMENT TO PO FOR TEMPORARY STAFFING SERVICES TAB 7 viii. CAR #2867 – PURCHASE OF PROPERTY INSURANCE FOR CITY OWNED PROPERTY TAB 8 ix. CAR #2868 – PURCHASE OF PROPERTY INSURANCE FOR THE POWER PLANT AND SUBSTATIONS TAB 9 x. CAR #2869 – PURCHASE OF PROPERTY INSURANCE FOR POLICE STATION AND CITY HALL TAB 10 xi. CAR #2870 – PURCHASE OF TERRORISM INSURANCE TAB 11 xii. CAR #2880 – SETTLEMENT AGREEMENT OF YURI ANDERSON INDIVIDUALLY AND ON BEHALF OF TAB 12 HER MINOR CHILD

5. BUSINESS FROM THE CITY MANAGER:

i. CAR #2884 - DECLARATION OF STATE OF EMERGENCY TAB 13

6. CITY ATTORNEY’S REPORT:

7. REPORTS OF MAYOR AND COUNCIL:

(a) COUNCILWOMAN BAILEY

i. CAR #2882 – MEAL SERVICES FOR CHILDREN TAB 14

(b) COUNCILMAN SHELLEY

(c) COUNCILMAN FLETCHER

(d) COUNCILMAN ROTH

(e) VICE MAYOR FAIRCLOUGH-STAGGERS

(f) MAYOR LOSNER

i. APPOINTMENT TO THE PLANNING & ZONING BOARD 1. BRADLEY COMPTON – RESIDENT

ii. APPOINTMENT TO POLICE PENSION BOARD 1. KELLY DENHAM

HOMESTEAD CITY COUNCIL AGENDA PAGE 2 MARCH 18, 2020

iii. APPOINTMENT TO HOUSING AUTHORITY BOARD 1. RAMIRO ORTA

iv. APPOINTMENTS TO PUBLIC ART COMMITTEE 1. SUSAN SORRENTINO - MAYOR LOSNER NOMINEE 2. CAROL HOUSEN - COUNCILWOMAN ÁVILA NOMINEE 3. ROBIN SANDERS - COUNCILWOMAN BAILEY NOMINEE 4. JEANETTE MANFREDI - COUNCILMAN FLETCHER NOMINEE 5. HUGH HUDSON - COUNCILMAN SHELLEY NOMINEE 6. LARRY DIEHL - COUNCILMAN ROTH NOMINEE 7. STEVE WALKER - VICE MAYOR FAIRCLOUGH-STAGGERS

v. REQUEST TO SCHEDULE COUNCIL ROUNDTABLE DISCUSSION

8. ADJOURNMENT

NOTICE TO PUBLIC

• THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS WHO ARE DISABLED AND WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 305-224-4442 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING.

• ANYONE WISHING TO APPEAL ANY DECISION MADE BY THE CITY OF HOMESTEAD CITY COUNCIL, WITH RESPECT TO ANY MATTER CONSIDERED AT SUCH MEETING OR HEARING WILL NEED A RECORD OF THE PROCEEDINGS AND, FOR SUCH PURPOSE, MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.

• AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HOMESTEAD, 100 CIVIC COURT, HOMESTEAD, FL 33030. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 305-224-4442.

• IN ACCORDANCE WITH CODE SECTION 2-591, ANY LOBBYISTS MUST REGISTER WITH THE CITY CLERK’S OFFICE BEFORE ADDRESSING THE COUNCIL ON ANY OF THE ABOVE ITEMS.

• TWO OR MORE MEMBERS OF THE CITY COUNCIL AND OTHER CITY BOARDS MAY BE IN ATTENDANCE AT ANY MEETING LISTED.

• THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY A TELEPHONE CONFERENCE CALL. THE LOCATION, 100 CIVIC COURT, HOMESTEAD, FL 33030, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT.

HOMESTEAD CITY COUNCIL AGENDA PAGE 3 MARCH 18, 2020 Tab 1 (a) COUNCIL PRESENTATION CEREMONY CITY COUNCIL MINUTES

WEDNESDAY, FEBRUARY 19, 2020@ 5:00 PM CITY HALL COUNCIL CHAMBERS 100 CIVIC COURT, HOMESTEAD, FL 33030

1. CALL TO ORDER

The meeting was called to order by Mayor Losner at 5:00p.m.

Mayor and Council Present: Mayor Steven D. Losner, Vice Mayor Patricia D. Fairclough-Staggers, Councilwoman Jenifer N. Bailey and Councilman Larry Roth, Councilman Stephen R. Shelley, Councilman Sean L. Fletcher was absent.

2. PRESENTATIONS

• FLORIDA LEAGUE OF CITIES PRESENTATION TO MAYOR'S YOUTH COUNCIL FOR THEIR RECENT VIDEO COMPETITION AWARD (VICE MAYOR FAIRCLOUGH-STAGGERS)

Vice Mayor Fairclough-Staggers greeted everyone and invited Jonathan Jaramillo and Ron Peters up to facilitate the presentation.

Florida League of Cities Risk and Safety Consultant Jonathan Jaramillo greeted Mayor and Council, staff, citizens and the City of Homestead Mayor's Youth Council. It was his honor to personally present this award to the Mayor's Youth Council for being selected a winner in the state wide video competition. This year the Youth Council was asked to create a video in which they addressed (2) topics; how are they a part of their city and why they are proud of their city. The topics correlate with the annual theme of Florida City Government Week; a week long campaign also sponsored by the league. Florida City Government Week helps educate the public on what local government does and how it directly impacts them. The Homestead Mayor's Youth Council Video did a great job in answering the deeming question, along with showcasing the great work the Council does. Mr. Jaramillo expressed how impressed they are and noted that the work of their phenomenal team Council is exemplary. Mr. Jaramillo thanked the Youth Council for their hard work and gave a special thank you to the staff and city officials who have put so much time and effort into making this exemplary Youth Council. The Florida League of Cities appreciates their involvement and fantastic work. It was his honor to present them with a trophy for the 2019 Video Competition and the Council will also receive a check of $250.00.

A member of the City of Homestead's Mayor's Youth Council thanked Florida League of Cities on behalf the their Council for coming here tonight to present them with an award. She shared their appreciation for what the Florida League of Cities do for them and it helps them communicate with all the other cities around Florida.

Vice Mayor Fairclough-Staggers mentioned it has been her honor to work alongside the Mayor's Youth Council for the last 8 years. It is encouraging to see that they have these high potential teams in their community who are committed to serving as the voice of the youth in their community. They continue to push themselves to win these state wide competitions to bring home the recognition to the City of Homestead. Vice Mayor Fairclough- Staggers thanked the Mayor's Youth Council for what they do and she continues to encourage them to apply to these competitions to bring home the trophy. She added this is an award winning youth council and we should all be grateful for the collective work that they do to propel our City forward.

• PRESENTATION BY FIRST UNITED METHODIST CHRISTIAN SCHOOL OF CITY OF ROXABOXEN (VICE MAYOR FAIRCLOUGH­ STAGGERS)

Vice Mayor Fairclough-Staggers expressed this is one of her favorite annual presentations at the City Council. She invited Mrs. Kenney and Mrs. Torbert to come forward to help facilitate the presentation and speak about what the town of Roxaboxen is all about. These "kidpenuers" put all of their sweat equity to build their businesses from the ground up. Every year Council showcases the hard work that they put in building their businesses here at City Hall.

Mrs. Kenney noted she has been teaching ist Grade at First United Methodist for 10 years. They have been spear­ heading this project for those 10 years. This teaches the children about community, goods and services and voting.

Student Emily Money introduced herself as the Mayor of Roxaboxen. She was happy to introduce the citizens of their town and they are excited to be here tonight to show off their hard work.

Vice Mayor Fairclough-Staggers introduced Ms. Tolbert's and Mrs. Kenney's classes and their businesses.

Mayor Losner invited the Mayor of the City of Roxaboxen and her hard working community leaders to make themselves at home behind the Council dais for as many photos as they like after the presentation meeting.

• PROCLAMATION PRESENTATION TO THE EDGE FOUNDATION (COUNCILMAN ROTH)

Councilman Roth introduced Director of S.O.S Sandy Nanni and Director and Founder of EDGE Mercy Hernandez.

Ms. Sandy Nanni stated that on December 14th 2019, The EDGE Foundation held their annual Christmas event at the Homestead Police Athletic League. This year The EDGE gave toys to over 2,000 low-income children. The children had a wonderful time; they do every year and this is an incredible event. The EDGE Foundation began the toy drive in 2007 and has provided over 25,000 toys to the children that reside in the City of Homestead. The brand new toys are collected by The EDGE and the corporations that they work with. All toys are donated and everything is free. In addition to the toys, The EDGE Foundation brings over 100 volunteers to help with the event. Volunteers consists of High School and College Students who participate in all parts ofthe event. Not only do they give away toys but they also set up an amazing Christmas Wonderland with Santa, elf's and bounce houses. All of this is donated and coordinated by The EDGE. The EDGE's mission is providing humanitarian services for victimized and disadvantaged children. They are what their mission says they are and they give us someone to strive to be someday. Ms. Nanni introduced and welcomed Founder and Director Ms. Mercy Hernandez.

Ms. Mercy Hernandez greeted and thanked everyone for accepting them in our community and in this City. She explained The EDGE is located in Palmetto Bay but they have loved the City of Homestead for years and they could not do what they do without Sandy and Debbie in S.O.S and the Police Department.

HOMESTEAD CITY COUNCIL PRESENTATON MINUTES FEBRUARY 19, 2020 PAGE2 Councilman Roth stated that on behalf of himself and the City, they appreciate Ms. Hernandez and The EDGE Foundation for what they provide to the City of Homestead every year along with its children. There has been many organizations that reach out but none as great and consistent as The EDGE and the caring that they have for our children. Councilman Roth honored Ms. Hernandez with a proclamation and thanked her.

Mayor Losner thanked everyone who was recognized tonight for all they do and their contribution to our community.

3. ADJOURNMENT

Mayor Losner adjourned the meeting at 5:19p.m.

Respectfully submitted,

Liz Palau, Administrative Assistant/ Deputy City Clerk Steven D. Losner, Mayor

HOMESTEAD CITY COUNCIL PRESENTATON MINUTES FEBRUARY 19, 2020 PAGE2 Tab 1 (b) CITY OF HOMESTEAD CITY COUNCIL MEETING MINUTES

WEDNESDAY, FEBRUARY 19, 2020@ 6:00 PM CITY HALL COUNCIL CHAMBERS 100 CIVIC COURT, HOMESTEAD, FL 33030 WWW .CITYOFHOMESTEAD.COM

1. CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE

The meeting was called to order at 6:59 p.m. by Mayor Losner.

(a) The Invocation was led by Pastor Rich Whitter, Pastor of Life Pointe Church of Homestead.

(b) The Pledge of Allegiance was led by Councilman Roth & Homestead Police Explorers.

2. ROLLCALL

Mayor and Council Present: Mayor Steven D. Losner, Vice Mayor Patricia Fairclough-Staggers, Councilwoman Jenifer N. Bailey, Councilman Sean L. Fletcher, Councilman Larry Roth and Councilman Stephen R. Shelley.

Mayor Losner acknowledged two former Elected Officials in the audience, Vice Mayor John Burgess and Councilman Elvis Maldonado.

3. ADDITIONS, DELETIONS, DEFERRALS

None.

4. CONSENT AGENDA

i. (a) JANUARY 22, 2020 COUNCIL PRESENTATION CEREMONY MINUTES (b) JANUARY 22, 2020 COUNCIL MINUTES (c) JANUARY 22, 2020 COUNCIL WORKSHOP MINUTES ii. CAR #2853-AMENDMENT TO PO FOR DETAILED ENGINEERING RELAY WIRING DESIGN WORK iii. CAR #2842-CIP #2016-MAYOR ROSCOE WARREN MUNICIPAL PARK PLAYGROUND iv. CAR #2856- MIAMI-DADE COUNTY ANIMAL SERVICE TRAILER V. CAR #2844- FLORIDA DEPARTMENT OF LAW ENFORCEMENT GRANT vi. CAR #2517- FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AGENCY $300K GRANT FOR WELL#7

A motion to approve the Consent Agenda, was made by Councilman Roth, and seconded by Councilwoman Bailey. Mayor Losner asked, "All in favor of the Consent Agenda". Ayes: All. Nays: None. Motion carried.

5. PUBLIC HEARINGS - ORDINANCES, LAND USE ITEMS, ETC.: (a) QUASI-JUDICIAL PUBLIC HEARINGS- PLEASE BE ADVISED THAT THE FOLLOWING ITEMS ON THE AGENDA ARE QUASI-JUDICIAL IN NATURE. IF YOU WISH TO COMMENT UPON ANY OF THESE ITEMS, PLEASE INDICATE THE ITEM NUMBER YOU WOULD LIKE TO ADDRESS WHEN THE ANNOUNCEMENT REGARDING THE QUASI-JUDICIAL ITEM IS MADE. AN OPPORTUNITY FOR PERSONS TO SPEAK ON EACH ITEM WILL BE MADE AVAILABLE AFTER THE APPLICANT AND STAFF HAVE MADE THEIR PRESENTATIONS ON EACH ITEM.

SWEARING IN. ALL TESTIMONY, INCLUDING PUBLIC TESTIMONY AND EVIDENCE, WILL BE MADE UNDER OATH OR AFFIRMATION. ADDITIONALLY, EACH PERSON WHO GIVES TESTIMONY MAY BE SUBJECT TO CROSS-EXAMINATION. IF YOU DO NOT WISH TO BE EITHER CROSS-EXAMINED OR SWORN, YOUR TESTIMONY WILL BE GIVEN ITS DUE WEIGHT. THE GENERAL PUBLIC WILL NOT BE PERMIITED TO CROSS-EXAMINE WITNESSES, BUT THE PUBLIC MAY REQUEST THE COUNCIL TO ASK QUESTIONS OF STAFF OR WITNESSES ON THEIR BEHALF. THE FULL AGENDA PACKET ON EACH ITEM IS HEREBY ENTERED INTO THE RECORD. PERSONS REPRESENTING ORGANIZATIONS MUST PRESENT EVIDENCE OF THEIR AUTHORITY TO SPEAK FOR THE ORGANIZATION. FURTHER DETAILS OF THE QUASI-JUDICIAL PROCEDURES MAY BE OBTAINED FROM THE CLERK. (IN ACCORDANCE WITH CODE SECTION 2-591, ANY LOBBYISTS MUST REGISTER BEFORE ADDRESSING THE COUNCIL ON ANY OF THE FOLLOWING ITEMS). AT THIS TIME COUNCILMEMBERS MUST DISCLOSE ANY EX-PARTE COMMUNICATIONS CONCERNING ANY ITEMS ON THE AGENDA.

AT THIS TIME THE CLERK WILL SWEAR IN ANY PERSON(S) WHO WISHES TO TESTIFY ON ANY QUASI-JUDICIAL ITEM.

6. LEGISLATIVE MATTERS

(a) ORDINANCES

FIRST READING i. CAR #2841 - PH2019-42 MODIFICATION TO APPROVED MASTER PLAN FOR HOMESTEAD PARK OF COMMERCE (HPOC) (TAB 7) AN ORDINANCE OF THE CITY OF HOMESTEAD, FLORIDA, AMENDING THE MASTER DEVELOPMENT PLAN FOR THE HOMESTEAD PARK OF COMMERCE (HPOC) LOCATED WITHIN THE VILLAGES OF HOMESTEAD (VOH) DEVELOPMENT OF REGIONAL IMPACT (ORI), REQUESTED BY COPART OF CONNECTICUT, INC., TO ALLOW VEHICLE STORAGE (NO SALES) AS A PERMITTED USE WITHIN THE HPOC; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

City Attorney Pearl read Ordinance title for CAR #2841 into the record.

Development Services Director Joe Corradino advised that staff was recommending the Mayor and City Council deny the request to amend the previously approved Master Plan for the Homestead Park of Commerce to modify the permitted land use as listed in the Plan to include the vehicle storage, no sales, as a permitted use. This had been voted for denial by the Planning Board in December and the applicant had it deferred in the last Council meeting in January. He explained the applicant is seeking to purchase and develop about 98 acres of land in the Park of Commerce for vehicle storage, no sales, but they would have an online auction for the resale remarking of damaged, inoperable, or operable vehicles,

HOMESTEAD CITY COUNCIL MINUTES PAGE2 FEBRUARY 19, 2020 which is currently prohibited in the area. He noted the Homestead Park of Commerce has about 275 acres of land and some of the Park of Commerce are in the Air Base crash zones, which are about 1,000 acres of land. There are acres of land inside the crash zone that had retained vested rights to use the uses permitted in the Park of Commerce Master Plan. There is about 164 acres of land that are in the crash zone with the vested rights. This application is for 98 acres of land. There would be about 21,000 inoperable or operable vehicles on the 98 acres. The applicant has given us some proffers with this; there is a Declaration of Restrictions, a Right-of-way Deed, and they have offered a park. One of the restrictions is that they would give up vested rights to the land. Things they do not want to happen in the crash zones are things that obstruct or distract airplanes and if they went down they do not want to land them on people, so they do not want to have more than 50 people per acre in those areas. From the City's perspective, this is exactly opposite of what we are looking for in the Park of Commerce. The Park of Commerce is looking for more of a commercial use; a clean industry inside manufacturing like some of the topflight group that manufactures flight equipment for the military; almost like an Office Park type of setting. This is more of a heavy industrial use that the Park of Commerce does not want. We have turned away uses like this. He understands this is a difficult decision, but staff is still recommending denial because it does not fit in the Park of Commerce Master Plan.

Tracy Slavens, 701 Brickell Avenue, was present with representatives from Copart, Kenneth Houck and Buckley Carson and she was also joined by the property owners; ltai Kathein, Frank Escalante and Edward Bond . She advised they were in attendance at the meeting to present their proposal for this 98-acre piece of land. As staff mentioned, the Homestead Park of Commerce Master Plan does not necessarily allow this, but they believe there were ways for this to be approved administratively through a Special Exception process or a determination by the City Manager, but staff felt it was important to bring this application before the City Council for consideration since it is a change from what was expected in the Park of Commerce when it was initially conceived. The Park of Commerce is part of the Villages of Homestead DRI, which was originally approved in 1975. The PUD Master Plan by the Rockefeller Group was approved in 2000. Since that time, Rockefeller did not get anywhere and in came A & H and Park of Commerce adopted a new Master Plan in 2008 and still today, this land sits vacant. The DRI vests 3.1 million square feet of industrial uses and the desire was to have an Industrial Park. Finally, there is an S&P company willing to invest the time and money to make something happen. An important thing to know is that a large portion of this property is wetlands; it is Federally designated and requires significant amounts of mitigation; about 51 acres of 60 on the south parcel is wetland. There are approximately seven acres of land that are developable today, which means it would take a lot of environmental permitting at the Federal South Florida Water Management District and a lot of mitigation to make this land developable. It is estimated that it would probably take about eight months of work to fill the land and millions of dollars to do so and that is after spending about two years going through the environmental permitting process. She stated Mr. Corradino indicated the site is within the Air Force spaces flight path and specifically the Accident Potential Zone 2 (APZ2). The City has an airport ordinance that prohibits many uses on this land if it were not vested. Office uses are not allowed if they receive guests or reception of customers, shopping districts, hotels, public assemblies, and education is not allowed, and more than 50 people are not allowed on any site within the APZ2. If they were to move forward with a use that is allowed under the vesting of the Park of Commerce Master Plan, the Air Force Base would come out against it and they know the importance of the Air Force Base. It is critical to this community that the Base is successful; in order to win the F35's and have them based in Homestead, they need to be able to show the Federal Government that their land is not encroached,

HOMESTEAD CITY COUNCIL MINUTES PAGE3 FEBRUARY 19, 2020 that their flight path is safe, and that they have the capacity to expand their Base. Copa rt, who is the ultimate user of this site and has the property under contract, has voluntarily agreed to restrict the uses on this property and withdraw itself from vesting to ensure a harmonious existence with the Base, to prevent encroachment into their operations, and to ensure there is a success happening in the City of Homestead that creates benefits for the economy, the community, and jobs. Copart is a global leader in online vehicle auctions and they are an International destination for vehicle sales. Their business model is integrated heavily on technology. This site would be used during a catastrophic event to help with recovery after an event. They currently have a daily operation that exists in the Princeton area of unincorporated Dade, which has been there for a number of years, but they recently acquired another 60 acres to accommodate their daily operations, which is totally different from what is being proposed with different management and different operations. They believe this vehicle storage use should be permitted in the PUD trailer; unlimited trailer storage is allowed and there would be temporary storage of vehicles after a storm when storage and processing of the titles of all of these vehicles that were damaged by flood and other elements of the event. Thousands of disabled cars are received daily during times of catastrophe and they work with insurance companies and local governments to clear roads and driveways. Insurance companies set up in their Mobile Command Centers, which would be housed in semis and are outfitted with wi-fi and generators to help with processing the titles of all these vehicles. Copa rt is expanding their catastrophe facilities around the State of Florida; this is not the only site and this site would only serve southeastern Florida, which would include Broward, Miami-Dade, and the Keys. They currently have a site in Okeechobee, and they are expanding on the southwest coast of Florida and on the northeast and northwest coast of Florida as well. We are under increasing threat of hurricanes and climate change each year, so being able to recover after a storm quickly is more important as the storms get more intense. This site would be used for storage only and they would not be dismantling or deconstructing, crushing or compacting any vehicles. She noted this was not a parking lot it is a storage facility. She stated cars are not driven on this site and all the cars are brought in on flat beds or tow trucks; they are unloaded to the ground with forklifts and loaded back on the trucks after their title has been process the same way they came in, there is no driving of vehicles. She showed some of the sites that Copa rt has; they are very clean, orderly and no cars are stacked; sometimes the site is used on a temporary basis if they do not have a facility and a place. She stated after Hurricane Irma cars were parked at the Speedway. The idea would be that Copart has a site ready so that the recovery operations are seamless. Currently, the site is overgrown and has non-native species and Copa rt would clean it up after 40 years. A rendering was shown of what the new site would look like. There would be an eight-foot masonry wall bordered on both sides by rows of trees. The front side of the wall facing the street would have Clusia hedge and two rows of street trees flanking the sidewalk and there would be another three rows of trees on the back side of the wall. The intent is that no one would ever see a car or truck on the other side of the wall; operations would be kept totally hidden from the Park of Commerce Boulevard and maintained in a beautiful way. The types of equipment used by Copa rt to move the vehicles around the site was shown. She emphasized this is not a junkyard. They have proffered a covenant on the part of Copa rt that restricts any of the uses shown; there would be no dismantling or deconstructing of vehicles; no crushing or compacting of vehicles; no piling or stacking of vehicles; no rebuilding or restoration of vehicles or mechanized equipment; and no onsite or in­ person sales transactions. The route trucks would use when the site is activated after a storm, which is typically about 60 days, are peripheral roads that are away from as much residential traffic as they can accommodate. The idea would be anybody coming from the south would exit off the turnpike at Palm Drive and anybody coming from the north would exit on SW 137th Avenue either from 137th Avenue or

HOMESTEAD CITY COUNCIL MINUTES PAGE4 FEBRUARY 19, 2020 SW 288 Street. The only time trucks would use these roads is after a storm when regular traffic is disrupted. The rest of the year and years on end, there would be zero trips generated by the site and zero activity on the site. She stated one of the things that Copa rt prides itself on is patterning in with the community. Even though this site would be vacant, hopefully all year, if not most of the year, Copa rt often offers its facilities for First Responder training; 50% of their facilities allow Law Enforcement and EMS to train on the sites, so SWAT, K-9, Special Operations and Fire and Emergency training can take place, which they hope the City would take them up on if they get approved. She exhibited a photo of the lake, a 17-acre parcel lake with about 14 acres of lake within it. One design option proposed was to update and clean up the lake and if the City is interested, they would like to turn it into a park. The idea would be that the lake could be surrounded by a three-quarter mile trail that could be used for the public. They have proposed some exercise Vita course activities, a dog park, a playground or other amenities they could work with the City to determine. The owners and Copart have committed to funding the improvements and delivering a completed park to the City if the City would like to accept it. They believe their property taxes generated by the 98 acres would cover maintenance and insurance for the property. An image of what the lake could look like was shown.

It is believed this property would bring a positive economic impact to the City and they calculated their tax revenues over ten years. The total tax revenues were about $9.2 million with $2.7 million going to the City, so they estimated about $270,000 a year in property tax revenues that would go directly to the City. The site has no impact on infrastructure; they do not require water, sewer or schools and the site will sit vacant unless there is a catastrophe that demands it to open. Most importantly, it is believed this site would protect the Base from encroachment, which would hopefully help when the F35's are bid and protect the 1,400+ full time jobs the Base creates for the community. She referenced an article out of the Miami Today, which highlighted the important of the Air Force role in Miami-Dade County, particularly in Homestead, and how they are competing with Fort Worth as the home for the new F35's. The last sentence of the article said that in 2008 Base in South Florida totaled more than $331 million of economic impact benefits to the community, which is up 50% from that time. As the Base grows and its financial importance to this community grows, it is critical that it is protected and Copart could play a role in doing that. They have also incorporated in the Declaration of Restrictions the commitment to abide by the airport zoning ordinance, which allows them to follow the APZ2 limitations on uses. They have worked hard to make sure they have addressed concerns of the Base through staff. They have also done extensive community outreach. Since the Planning and Zoning Board, they reached out to businesses, neighbors, and community members, and as much as there were people who spoke in objection at the Planning and Zoning Board, every person who gave them an opportunity to meet with them changed their mind, which included Contender Boats, Dunham-Bush, and many other people who had misconceptions about the use. Once they learned the facts and the proposal was shown to them, they delivered Letters of Support. Many Letters of Support were included the packets. She stated she attended a North Gate Homeowner's meeting and they were kind enough to let her speak and provide information about the project. They also met with Al Garcia of the Speedway and his feedback was also positive; he felt strongly this use would also help protect the Speedway from noise encroachment. One other outreach they did was to create a page on Facebook that included a questionnaire and asked people whether they would support a vehicle storage use in the Homestead Park of Commerce and they received about 1,260 responses, of those, 228 were from the City of Homestead and the rest were from South Florida, mostly from the Miami-Dade area. They think this project is the right user for the Park of Commerce.

HOMESTEAD CITY COUNCIL MINUTES PAGES FEBRUARY 19, 2020 Mayor Losner opened the Public Hearing for discussion.

The following residents spoke in opposition of the project:

Susan Sorrentino, 2610 NE 3rd Drive. John Burgess, 655 SE 30th Drive. Kevin Sullivan, 1860 SE 6th Court. Anna Greene, 66 SE 25th Lane, Homestead. Jose Dasa, 3115 SE 7th Place, Homestead.

The following residents and other individuals who spoke in support of the project:

Edward Rednick, 51 Merrick Way, Coral Gables. Pinnkie Munzo, 4048 NE 15th Street, Homestead. Pat McBride, 8200 NW 41st Street, Doral. ltali Kathein, 10809 Golden Eagle Court, Plantation, represents owner. Peter Sheridan, 759 NE 4th Avenue, Fort Lauderdale, is an associate of Brian Smith. Francisco Escalante, with the ownership group. Dennis Daley, retired Air Force Colonel. Lawrence Ventura, represents General Pfeifferio and Homestead Air Reserve Base. Charles Butler, 2645 SE 7th Place.

There were no further comments from the public; therefore, Mayor Losner closed the Public Hearing.

Ms. Slavens rebutted a couple of things stated. Regarding environmental concerns, there was about a 46-page pamphlet from Copart in the packets that detailed specifically how they maintain their sites and keep them environmentally clean. Regarding local jobs, although this site would not create any full time, long-term permanent jobs, there are many jobs created by this user. Initially, all the environmental permitting, site drainage, grading, and clearing that would have to happen takes about six to eight months to do the actual groundwork. It is millions of dollars of investment that would go to a contractor who would probably bring in a crew of 50 people to do this work over the course of eight months. As far as ongoing maintenance, local contractors would maintain the site, landscaping and security, and during an activation period after a hurricane, Copart would work with local tow truck companies and local temp agencies to employ people immediately after a storm to help with their site logistics. The third item she wanted to address was whether the City was willing to take the park as a new public park and whether there was money for park maintenance and insurance. They would get clear numbers for Second Reading if that was something the City would be interested in, but based on initial conversations with their consultants, they believe the portion of taxes that go to the Parks operating budget would cover maintenance. They have talked to an insurance company that has quoted annual insurance costs for the site are probably less than $3,000 a year, so it is not a large number that would frighten the City from adding this public benefit.

Mayor Losner stated his question was answered and clarified. He thought the public should understand that once this facility is completed beyond construction under the business model proposed by Copa rt,

HOMESTEAD CITY COUNCIL MINUTES PAGE6 FEBRUARY 19, 2020 no permanent full-time jobs would be created. Under the business model, this facility could go months or years with the gate locked and nothing going on there. He indicated the text change would allow Copart to lease the property to someone else who has a continuing similar operation, but not for disaster type vehicles. He understood they have been in the community talking about limited traffic and only in terms of disaster, but this proposed text change would not limit the scope of the operation in terms of operator or time. It could evolve into a full-time operation with car carriers in and out all the time.

Ms. Slavens advised that was not the intent. This site is strictly intended to be a catastrophic site and Copart is not in the practice of leasing out their sites to any third-party users other than local governments that would want to do their training operations.

Mayor Losner commented it is not the intent, but the text change could permit such unintended consequences.

Ms. Slavens stated they are proffering a Declaration of Restriction, which limits uses on the site, that is still in draft form. If there are conditions Council would like, they are open to suggestions.

Mayor Losner mentioned the Homestead Air Reserve Base, the 2010 Airport Ordinance, vested rights in the Park of Commerce, the 100 acres and job creation. He thought it seemed that Council was being asked to make a black and white decision and if they do not support this then they do not support the military or the Base, and for him, that cannot be further from the truth. He believed they could protect the best interests of the City and keep the 100 acres on the table for permanent full-time job creation. He felt approval of this project was not in the best interest of the City of Homestead in light of it taking 100 acres off the table for future job creation and based on everything he has heard and seen, he could not, in good conscious, vote to take the 10 acres of future job creation out of the mix.

Councilman Shelley indicated he did a similar analysis and stated the two biggest things on the persuasive side dealt with the encumbrances, which was the AQ and the issue with the wetlands, which he did not know about. Dealing with the wetland issues is a very expensive proposition. He does not like the product or proposal forthe same reason as the Mayor; it does not create jobs and he has always envisioned some sort of job creation going into the Park of Commerce overall. He acknowledged the limitations and stated the chances of enticing anyone to go there to create jobs is slim to none. His long-term thought was if the developer purchased the land and paid the mitigation it would make the property more marketable in the future. He also mentioned vested rights have not taken place and to him, the biggest weighing point is getting them off the table and removing the threat it causes to the Base. The product puts safeguards into place and the way the covenants have come in, no one would know it was here; it would be kind of a do-nothing project most of the time and it would not have any traffic impacts. He was probably 55% in support and 45% against the project. As far as park maintenance, he thought the park was a great selling point and would be good for the residents; however, property tax revenues generated could be used for other needs in the City rather than maintenance of the park. He thought additional conditions would be needed if this were to move forward, such as the ability to sublease and make sure the regional repository is locked down, so we do not find out this is for local regional impacts and that things are shipped in from other states. He would

HOMESTEAD CITY COUNCIL MINUTES PAGE7 FEBRUARY 19, 2020 want to make sure additional safeguards were added to the covenant to protect and make sure they are getting what has been promised.

Councilman Roth mentioned the 100 acres and questioned how many more acres or parcels are developable inside this area.

Development Services Director Joe Corradino advised there is 164 acres of vested land inside the crash zones, so this is about 60% of the vested acreage in the crash zones.

Councilman Roth mentioned this takes out about two-thirds of those acres, but there is still another 165 acres within the Park of Commerce that would still be part of the Master Plan.

Development Services Director Joe Corradino indicated there are 110 acres in the Park of Commerce that are not in the crash zones. There are 275 acres total in the Park of Commerce and 165 acres have vested rights in the crash zones. The difference is the 110 acres not in the crash zones.

Councilman Roth questioned how much of the overall total acreage is built out and if it was about a quarter of the property.

Development Services Director Joe Corradino did not know that off hand and would have to look at it. He did not think a quarter was built out; he thought it was waiting to be developed because it was not built out at all, it was almost vacant.

Councilman Roth questioned if there was plenty of potential if other companies wanted to look at this area for jobs and if the 100 acres was taken out if it would remove the potential of 5,000 jobs.

Development Services Director Joe Corradino stated yes, it could be a great Center, but it has not even begun to reach its potential. If 100 acres of developable land with vested rights are taken off the board, about 60% of vested rights land is taken off the board.

Councilman Roth mentioned outside the vested properties and questioned the population in restrictions; he stated there could be 100 to 200 people per acre.

Development Services Director Joe Corradino advised there are no restrictions outside the vested area. If the heights, setbacks, and those types of things in the floor area ratios are fit, a greater number of people could be put in any of the developed land.

Councilman Roth stated they are not really taking away any jobs at this point, we are just limiting where they can go in the Park of Commerce. If here are 20,000 potential jobs in the area, 5,000 would be taken off.

Development Services Director Joe Corradino believed if developable land was removed and its rights were taken away, potential jobs would be taken away; 100 acres are being taken off the board that cannot be developed. Even if this land was developed no jobs would be created.

HOMESTEAD CITY COUNCIL MINUTES PAGES FEBRUARY 19, 2020 Councilman Roth liked the fact they could potentially restrict subleasing of the property for other businesses because the last thing he wants to see ifthis is approved, is something else happening; there has to be a way to regulate that. This site has the potential to be totally brought from the ground up, environmental is done, and maybe not even a car placed on that lot for four or five years. There has to be some other restrictions and things brought in to help control who gets involved with this property over time. As far as costs to maintain the park, he questioned if there were any cost estimates as to what it would cost if we decided as a group to accept this property as a gift from this property owner.

City Manager Cate Mccaffrey stated the applicant met with them and Parks and Rec staff, but without knowing the extent of the amenities, whatthe dog park might look like, the indoor area, the playground, and exercise equipment, it is very difficult to determine how much it would cost to maintain.

Councilman Roth mentioned insurance and maintenance and questioned if there was any determination as to what that would cost.

City Manager Cate Mccaffrey did not know. She heard the number the applicant said, but she did not know how much it would cost.

Councilman Roth stated more time is needed to figure that out too.

City Manager Cate Mccaffrey commented that an absolute understanding of what would actually be there is needed.

Ms. Slavens indicated one of the mechanisms the City could look to as far as the park goes is creating a timeframe where they would decide whether to accept the park proffer, so maybe six months or however much time is appropriate for staff to work with them to determine the costs and then the Council could decide if that was something they wanted to accept. They would be open to giving Council lots of time to decide.

Councilwoman Bailey mentioned there is a very long list of concerns and advantages. She thanked the applicant for listening. When she was approached it was in the middle of elections and she proposed a playground in that location because she thought it would be something the residents in that area would enjoy. She agreed with Mayor Losner that they are on the edge. Her biggest concern with that area is the restrictions and the covenants. Looking at the fact that no jobs are being created and weighing the benefits for the Air Force Base and minimally for the track, she thought them being able to use this S&PSOO company as a selling point for Homestead would be in their best interest. One of her main goals is to attend functions that sell the City because that is something she has not been a part of in the last two years. She sees this is not creating jobs but cannot help but feel it would still have a positive impact on bringing more jobs. It is tough looking at uses in the APZ; she is very sensitive to the fact that anyone on the second story of the building might see this and if it would look better to have an industry type building. There is no guarantee that whatever else comes in would not be an eyesore.

Vice Mayor Fairclough-Staggers appreciated the fact that Ms. Slavens engaged a community because that is a big sticking point for her. She also appreciated the good will of proffering funding for a park as well as funding for several of the non-profit organizations in their community. When looking at this

HOMESTEAD CITY COUNCIL MINUTES PAGE9 FEBRUARY 19, 2020 project, a big point to her was the lack of job creation. She knows there are advantages and disadvantages on both sides, but she could not get past the lack of job creation. At this point, she was very transparent and stated she would not be supporting the projecttonight primarily and/or principally for that reason.

Councilman Fletcher stated upon his initial induction into the office he had a meeting with the applicant and his personnel. His initial mindset during the whole process was to go with what City staff recommended, which was denial. Since then, there has been multiple meetings and he thought it made him take a second look at what possibilities were out there. As he continues to move forward in that thought process, he also questioned if they want to settle for what may be second best. As they continued to move forward over the last couple of weeks, and as early as Friday, he was ready to throw his support behind this project, but Saturday after several discussions and today, after several heated discussions and several emails from residents who elected him to represent them in the District where this falls, there is no way he could support this project. He thought there were still a lot of opportunities to open the doors; he was not completely closed off about the idea, but until there is full 100% participation from the community to ensure everyone feels they are getting the right product told to them, he could not support the project.

Ms. Slavens indicated she reached out to the delegates and management office during a follow up. She cannot force them to let her present to them, but she did her best to do the outreach. As a team, they made every possible effort and that was part of why they took to social media to see if they could engage the community. The binders show they got positive feedback. They tried to be respectful of everyone's concerns; they are willing to volunteer restrictions to provide other public benefits, to work with the City in multiple ways, and she thought as a corporate partner, the Council could not ask for a better company to enter their City than Copa rt; they really do play an important role in communities. What they do is a necessity and at the time you need it the most; you would be thankful they were here.

Councilman Fletcher reiterated he was not completely closed to this idea in the future but based on feedback from the community and citizens he represents, he would not be able to support at this time.

Mayor Losner commented if this were to move ahead, it probably would not be seen next month because it is incumbent on the Council to nail down the park project in terms of design, cost, timing, and obligation, as well as feedback with reliable numbers as to what our perpetual liability would be if the park proposal was accepted. He surmised that it was also within their purview to reject the offer if this were to go forward as well.

Councilman Roth commented this was already deferred once and questioned if it could be deferred one more time so Council could gather more information.

City Attorney Pearl advised it could be deferred to a date certain if you would like to preserve.

A motion to approve CAR #2841 - PH2019-42 - Modification to approved Master Plan for Homestead Park of Commerce (HPOC), was made by Councilwoman Bailey. There was no second to the motion.

HOMESTEAD CITY COUNCIL MINUTES PAGE 10 FEBRUARY 19, 2020 Councilman Roth stated he would like to see more information about the cost to maintain the park and give the applicant an opportunity to come back before Council one more time prior to this vote. He noted there are also positives that come out of this transaction; there are about $300,000 a year in taxes that come to the City and a new park for the east side of the City that is not currently there. He gets the painful part of 100 acres being taken off the potential job rolls, but feels they are on the cusp of the commercial side of the City taking off. Having a Fortune 500 multi-billion-dollar company in our City would not be bad. There is a lot of potential for this site and he thought a little more information was needed in order to fully understand. If there is not a positive vote tonight the project does not come back, it goes away, and he did not feel every possibility was being explored. He noted they are talking about millions of dollars invested into the City and who knows what would follow. There is an inability to market the Park of Commerce when driving through the area and seeing undeveloped overgrown parcels and it is not aesthetically pleasing to anyone who wants to invest in the City. As far as some of the sublease restrictions, when that area is sitting vacant, perhaps it could be used for overflow parking for races and other things by the race track. There is a lot of potential if that area is cleaned up. He stated he drove by Colpart's facility on SW 137 Avenue and 243 Street and he did not see anything going on it was totally walled off and that whole industrial area has been improved. He stated he does not think the Council has enough information yet and some more information is needed. He requested if it was the will of the Council to defer this item to a date certain in March.

Mayor Losner questioned where they need to go procedurally considering the pending but un-seconded motion for approval.

City Attorney Pearl advised if Councilman Roth's request was interpreted as a motion to defer, a motion would be heard, a first and a second would be needed, and if there is a second, a vote would be needed and that would supersede the prior motion. If there is no second, they would go back to see if there was a second to the motion to approve and move forward.

Councilman Fletcher stated he would second Councilman's Roth motion with a question. He commented that the City of Homestead has been looked upon for many years as not business friendly. A new message needs to be set, and we need to attract people and by no means of this product or parcel of land is the City saying no. We have to make sure everyone is involved in this process and this gives another opportunity for the applicant to reach out to others throughout the community to bring the best product forward long-term.

Mayor Losner stated this matter is one of the first matters that landed on his conference table three months ago and was pending long before he was sworn in. There was plenty of time for those who were here in the last term to vet this and the movement who wants to defer this clearly sees this matter apparently failing on a three to three vote. He questioned if there was a feeling there may be a new friendly Council member at the next meeting for this item to pass. The bottom line is, ifthis project goes forward, it would take 100 acres of heavy commercial, light industrial property off the table for job creation for this community. He urged his colleagues to move forward and dispose of this matter tonight.

A motion to defer CAR #2841- PH2019-42 - Modification to approved Master Plan for Homestead Park of Commerce (HPOC) to the March Council meeting, was made by Councilman Roth, seconded by

HOMESTEAD CITY COUNCIL MINUTES PAGE 11 FEBRUARY 19, 2020 Councilman Fletcher.

Mayor Losner called for the vote:

Roll Call:

Councilman Fletcher Yes Councilman Roth Yes Councilman Shelley Yes Councilwoman Bailey Yes Vice Mayor Fairclough-Staggers Yes Mayor Losner No

Motion carried.

City Attorney Pearl mentioned he heard conversations about the park and maintenance responsibilities and questioned if there was any other information Council would like staff to collect before reconvening next month.

Mayor Losner stated if that was going to happen, they almost need a full-blown detailed agreement as to what would be in the park, what improvements were going to be done, a timeframe for completion, and an event that triggers the timeframe for delivering the park. He did not think anyone disputed that the environmental mitigation on this parcel before it is utilized for the intended use could be two to three years. There have been representations that no mitigation is necessary within the park.

City Manager Cate Mccaffrey mentioned it was unclear to her what the Council wants staff to do because she assumed the applicant would come back with a very detailed plan for the park at which time they could try to determine the maintenance and/or insurance costs. Without direction from this Council, they would not be involved in that process of developing this park plan.

Mayor Losner advised the discussion he had with the applicant was if this went forward it would be where they provide the City with a turnkey operation. In his opinion, the private sector could do it cheaper, faster, and better than government. If it is going to go forward, that would be his personal vision for how it proceeds.

Councilman Shelley commented that one of his concerns has always been the fuzziness of the park. In theory it could be something good, but at the same time there are a lot of unknowns. Not knowing the what is the motivation for some of his colleagues, he thought more information about the park was necessary before the next meeting or before moving forward; just some specificity because he does not understand what the park is going and not going to be and what the cost is ultimately going to be for the City.

Mayor Losner indicated the park might not be the only issue and now is the time to talk openly about any other issues. They have covered the sublease, the ongoing concerns, and delivery of the park, so now is the time to have that conversation.

HOMESTEAD CITY COUNCIL MINUTES PAGE 12 FEBRUARY 19, 2020 Vice Mayor Fairclough-Staggers felt the next steps should not be from staff. The applicant should do their due diligence and provide some specificity as it relates to the park, cost analysis, and all that detailed information that may answer the questions from some of her colleagues. She supported the deferral because she was sensitive to Councilman Roth's concerns and questions. She did not have any questions about the park because she already explained her sticking points, but she wanted to give Councilman Roth the opportunity to have that very specific information. She advised that staff did not have next steps, but the applicant had a lot of next steps.

Ms. Slavens stated they provided a conceptual plan in the agenda package for ideas for the park and they met with the Parks Department and City Management staff to get ideas so they could deliver something concrete. She thought they were looking for direction from Council and now they have it and will be able to come back at a minimum with a more solidified plan and numbers.

Councilman Roth questioned if this would be the time to include some of the restrictions discussed; the subleasing capabilities and things like that.

City Attorney Pearl thought the applicant has heard Councilman's Roth concerns and can address that in their proffer if they choose to amend that coming forward.

(b) MOTIONS

i. CAR #2857-RFP #202018- COMMUNITY DEVELOPMENT BLOCK GRANT STEM AWARD (TAB 8)

City Manager Mccaffrey stated at the July 24, 2009 Council meeting, Council approved CAR #2690, Community Development Block Grant 2019/2020 Revised Annual Action Plan. They provided for Science, Technology, Engineering, Mathematics, and programs for low-income students. She noted that staff recommended the Mayor and Council authorize the City Manager to award RFP #202018 to Dibia Dream Inc. for Science, Technology, Engineering, and Mathematics programs and to negotiate and execute an agreement and substantially the form attached for an amount not to exceed $100,000.

Vice Mayor Fairclough-Staggers questioned where the restrictive funds were coming from.

Calvin Knowles, with Knowles and Associates, advised the source of the money was the Community Development Block Grant Program.

Vice Mayor Fairclough-Staggers questioned if this was a compilation of surplus funds.

Mr. Knowles answered that no, it is regular entitlement funds.

Vice Mayor Fairclough-Staggers stated these funds were strictly for public service projects.

Mr. Knowles answered in the affirmative and stated this is part of the 15% limitation annually on public service.

Vice Mayor Fairclough-Staggers inquired when these funds have to be expended.

HOMESTEAD CITY COUNCIL MINUTES PAGE 13 FEBRUARY 19, 2020 Mr. Knowles responded that each year that public service funding is allocated it has to be completely spent by the fiscal year, which would be the end of September and then October 1st it resets; it cannot roll from year to year.

Vice Mayor Fairclough-Staggers inquired if they had reached out to the Sikh Foundation because they contacted her as it relates to funding for STEM programs. She knew advertisement was put out and asked ifthe Sikh Foundation did not respond to this advertisement.

Mr. Knowles stated the solicitation went through the City's Procurement Department and he did not recall that particular organization.

Vice Mayor Fairclough-Staggers stated she wanted to make sure the Sikh Foundation had an opportunity to apply for the funds because they were contacting her for funding for these types of services in the community. She saw a representative from Dibia Dream and questioned if the other operator was present.

Mr. Knowles advised it was an advertised RFP.

Vice Mayor Fairclough-Staggers questioned if there was another operator present at the meeting.

Mr. Knowles answered in the negative.

Vice Mayor Fairclough-Staggers inquired if they knew this item was on tonight's Council meeting agenda.

Finance Director Carlos Perez indicated that normally the one who is being recommended for the award is the one invited to the meeting.

Vice Mayor Fairclough-Staggers commented that just because they are recommended does not mean they would receive the award. She had some questions for them, but she also had a few questions for Dibia Dream. She thanked Dibia Dream for the work they have done in the City of Homestead; it has been very impactful, and she is excited they will have the opportunity to continue operating in the City. She mentioned metrics and the CIS program used to facilitate their assessments and questioned if that was principally for attitudes and social emotional or if there was an academic component included.

Brandon Okpalobi with Dibia Dream stated it was both; they do a pretest to see where the kids are and assess where they are academically and behaviorally and then they do a mid-test and an assessment at the end.

Vice Mayor Fairclough-Staggers questioned if the academic component is already comprised within the assessment used. She also questioned how they collaborate with the school sites to determine the effectiveness of the program.

Brandon Okpalobi with Dibia Dream replied yes. He stated they speak with the Principal and get them on board. Most of the time they serve as a site coordinator or someone they trust to help run with

HOMESTEAD CITY COUNCIL MINUTES PAGE 14 FEBRUARY 19, 2020 afterschool or with STEM Saturdays. They reach out, talk to them, and try to get progress reports and grades of students involved to keep track. They try to be an enhancement to the school overall.

Vice Mayor Fairclough-Staggers questioned if the Principal of Laura C. Saunders agreed to execute or facilitate an affiliated agreement ifthis is approved.

Brandon Okpalobi with Dibia Dream answered in the affirmative. He had a meeting with the Principal prior to this meeting and they are going to do summer and then go from there. They will do an affiliated agreement to make sure everything is taken care of. He brought the afterschool agreement today and tomorrow he will bring it back forthe summer, she will sign it, and then they will get started from there. She and Homestead Middle have agreed to make sure they submit all information to their students and families with regard to STEM Saturdays. They may work on getting a bus or somehow getting the students to either Phicol Williams Community Center or Miami PAL.

Vice Mayor Fairclough-Staggers questioned if staff's budget is in alignment to the requirements for this grant. She did not have any questions regarding the budget; she wanted to make sure it was in alignment with the grant cost.

Mr. Knowles answered in the affirmative from what they have seen, but they need to drill down into greater detail with the budget and reimbursement schedule. It is their intent to do that over the next few weeks, but they felt it was important given the timeline to get this before Council as expeditiously as possible, so they could get authority to work out those budget details down the road. They did supply budgets and the budgets are in line with what is eligible. He advised the budget is in alignment with the grant, but they need to reiterate some things in terms of purchase of equipment versus supplies; overall it is fine.

Vice Mayor Fairclough-Staggers questioned how these two schools were determined.

Mr. Knowles advised that staff with the City met with the Education Committee and received feedback that these two schools were in great need of these services and specifically that there was a need to target K-8. As they launch into this program, this is the first year, so they want to see how it goes. If it goes well there is an option to renew for next year and at that time they could explore expanding to other educational facilities in the City. It was noted the RFP was structured specifically for K-8, so they probably would want to stay within that lane.

Vice Mayor Fairclough-Staggers gave a full disclosure and stated she was not part of those conversations to select the schools. She wanted to understand the rational for selecting these two schools and thinks these schools are great targets. In looking at their data charts for Laura C. Saunders and Homestead Middle School and the levels of proficiency in Math and Science, there is a need for both of these schools, so she sees how this partnership would definitely help to increase the overall proficiencies in Math and Science because they are less than 50%, particularly in Science, which is the greater area. She questioned how their impact has been in Arcola Lake Elementary because it mirrors Laura C. Saunders.

Brandon Okpalobi with Dibia Dream indicated out of their six programs and their two out of state programs that Arcola Lake is now their best program mainly because of dedication of staff and the

HOMESTEAD CITY COUNCIL MINUTES PAGE 15 FEBRUARY 19, 2020 families have come together as they have taken time to do an assessment of the need instead of coming in with the program and saying they are going to do this. Sometimes they tried to do STEM and the Principal stated they really need literacy and then STEM, so they really looked at the needs of the school. Once they took care of the needs of the school, they started to see changes as far as academics, behavior, and things like that. One thing implemented in afterschool is mindfulness, so for about a minute the kids will sit in silence right after they get their meal and that changes the whole dynamic of what they do after school. Kids are hyped when they get out of school, so they want to calm them down so they can retain the information done earlier in the day and do STEM projects and different things they do after school.

Vice Mayor Fairclough-Staggers questioned how they determine which academic disciplines they will focus on per day or per week.

Brandon Okpalobi with Dibia Dream stated they have a calendar. He stated that a typical day schedule will be at 3:00 p.m. it turns into Dream Academy and at Laura C. Saunders it would be 4:00 p.m. The kids will get a meal and then they will make sure their homework is done. This month they are currently in is STEM month; they will do different STEM projects throughout this month, and after that they teach them the fundamentals of a sport and then allow them to play that sport and by 5:45 p.m. to 6:00 p.m., they will be on a bus to go home safely. There are five pillars of STEM education; financial literacy, health and wellness, mentorship, and sports. One month will be STEM, the next month will be financial, etc.

Vice Mayor Fairclough-Staggers questioned if it was possible with the project-based learning activities to align those activities to where those grade levels are in the pacing guide, particularly in anticipation of them taking the FCAT 2.0 for Science and 5th and gth grade to give them added exposure.

Brandon Okpalobi with Dibia Dream stated there was a detailed conversation about that today because he thought testing was starting soon. They went into that thought process and how that would look, so yes, there will be an alignment there.

Vice Mayor Fairclough-Staggers mentioned 5th grade for weathering and erosion, rocks and minerals. If that could be aligned with programming from March until May it would give students a better opportunity to do well and increase their overall Science levels of proficiency. She mentioned a STEM showcase on August 8, 2020 and questioned what that would look like.

Brandon Okpalobi with Dibia Dream advised they try to raise more awareness around STEM; sometimes people only think of Science or Math when they hear it and not understanding that science is in everything. Therefore, they get the students involve with different projects to show them that they may be able to do coding and built boats and climate change, which they did in August last year with STEM Saturday in Homestead. He indicated they try to get the students to understand that there is more to science than just they have learned or heard.

Vice Mayor Fairclough-Staggers commented that out of the two applicants who applied, she would support Dibia Dream Foundation because we are getting more for our money. She noted the City was getting the afterschool programming from March until September as opposed from March to May with

HOMESTEAD CITY COUNCIL MINUTES PAGE 16 FEBRUARY 19, 2020 the other operator, as well as the STEM Saturday component. She pointed out that the STEM Saturday component is not exclusive to these two schools, it is open to the community although students from those two schools would have reserved spots.

Brandon Okpalobi with Dibia Dream stated they are going to work with the schools to target those kids to ensure they are there at a high volume.

Vice Mayor Fairclough-Staggers stated this experience is being provided to a larger community; it is not exclusive to these two schools. She liked the fact they have metrics that are measurable as opposed to the other operator where it was very vague because she did not know what they were using to measure the effectiveness of the program, they indicated attendance rosters and the amount of activities that they facilitate, which does not measure metrics. She noted that she was unclear if the other operator was targeting 50 students or 100 students. She did not see where they had operated at other schools, counties or had different partners. She noted because of Dibia Dream's track record, the level of specificity, and the work she knows they have done in the community, she would support Dibia Dream for this award.

Councilwoman Bailey echoed Vice Mayor Fairclough-Staggers. She appreciates the holistic approach they put on the program. She has seen firsthand what they are doing with STEM Saturdays and loves it. She agreed these two schools are two great first choices and questioned if the after-school program was something kids could sign up for.

Brandon Okpalobi with Dibia Dream stated kids can sign up. They get out of school at 4:00 p.m. and take a bus home at 5:45 p.m.

Councilwoman Bailey liked the mindfulness. She has an early education and they are starting to grow their after-school projects; this will be on her schedule tomorrow.

Mayor Losner opened the Public Hearing for comments from the public. There were no comments from the public; therefore, Mayor Losner closed the Public Hearing.

A motion to approve CAR #2857 - RFP #202018 - Community Development Block Grant STEM Award, was made by Vice Mayor Fairclough-Staggers, seconded by Councilman Fletcher.

Mayor Losner called for the vote:

Roll Call:

Councilman Shelley Yes Councilwoman Bailey Yes Councilman Roth Yes Councilman Fletcher Yes Vice Mayor Fairclough-Staggers Yes Mayor Losner Yes

HOMESTEAD CITY COUNCIL MINUTES PAGE 17 FEBRUARY 19, 2020 Motion carried.

7. RESOLUTIONS

i. CAR #2858-MOTOROLA SERVICE AGREEMENT (TAB 9) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, AUTHORIZING THE APPROVAL AND EXECUTION OF A SERVICE AGREEMENT WITH MOTOROLA SOLUTIONS, INC. FOR THE MAINTENANCE AND REPAIRS OF THE BI­ DIRECTIONAL AMPLIFIERS/ANTENNAS, MOBILES AND PORTABLE RADIOS FOR THE CITY OF HOMESTEAD POLICE DEPARTMENT; PURSUANT TO CITY CODE SECTION 2-411.l(A) (7) "EXEMPTIONS FROM COMPETITIVE BIDDING;" PROVIDING FOR AN EFFECTIVE DATE.

City Attorney Pearl read Resolution title for CAR #2858 into the record.

City Manager Mccaffrey stated that staff recommended the Mayor and Council approve a Resolution authorizing the City Manager to enter into an agreement with Motorola Solutions, Inc. for the maintenance and repair of the bi-directional amplifiers/antennas located at the Oasis Publix, Waterstone Publix, and Homestead Hospital and its 175 APX800 and 94 APX8500 radios, for a total of $55,157.40. The initial term of this agreement shall be from the date of execution through January 31, 2021 and may be extended annually thereafter upon the same terms and conditions and with the mutually written consent of both parties.

Mayor Losner opened the Public Hearing for discussion. There were no comments from the public; therefore, Mayor Losner closed the Public Hearing.

A motion to approve CAR #2858 -Motorola Service Agreement, was made by Councilman Roth, seconded by Councilwoman Bailey.

Mayor Losner called for the vote:

Roll Call:

Councilwoman Bailey Yes Councilman Shelley Yes Councilman Fletcher Yes Councilman Roth Yes Vice Mayor Fairclough-Staggers Yes Mayor Losner Yes

Motion carried.

8. PUBLIC COMMENTS

Susan Sorrentino, 2610 NE 3rd Drive, mentioned Art in Public Places and questioned where the $1.7 million was and if it was used to work on the library, which is not public art and did the Council approve HOMESTEAD CITY COUNCIL MINUTES PAGE 18 FEBRUARY 19, 2020 this to be used on a library. Money was taken that was accrued from developers and builders and it was given back to continue work on a library that came up short. It was not supposed to be an overdraft protection. Tallahassee rolled this program out in 2007 so each City in the State of Florida could pick it up and have Art in their community; that 1.5% of building cost should be Public Art in the community. There is no money left and there is an Art Committee that has not met in two and a half years. It matters that you grossly mismanaged Art in Public Places. She is embarrassed they let her come up every month for the past year and a half and give great ideas as to how the money could be used and all along the Council had voted for it to be used elsewhere. She feels like a fool and Council should be ashamed of themselves.

Walter Jenkins, Ill, 1436 NE 4oth Road, Homestead, requested everyone try to read less minds and ask questions, which would lead to caring more about people we care about. Amongst an amazing candidate pool, he is one of the many neighbors who care, which is why they are here to offer their service to this City. He thanked their family and friends for their support, emails, and calls; words cannot express how humbled all the candidates are for the expression of sentiments and confidence that has been bestowed on each of them. He thanked the Mayor and Council members for the time they have taken to get to know each of them over the past couple months. He congratulated City Manager Cate Mccaffrey for the stability and continued stability amongst our City leadership. In District 5, they believe their leaders and Elected Council are there to stand on the shoulders of the leaders that came beforehand, asking them to build a better future for us. The future of our City depends on the ability to confront the deeply complex issues and topics that come before them in a timely manner without unnecessary delay. Our residents and small business owners who have big dreams and provide them with a clear path and easier predetermined fast track to delivering our City with first-class enterprise and establishments we deserve. He believes we are a strong, cohesive, resilient, and a diverse group of people that many outside Homestead only get to hear about in the communities of old days. Let's reject the hate and stand as a united group of neighbors. There has never been a more important time to ensure that our City has a strong, unified, independent Council to take on the challenges ahead in Homestead. He knows with the immense talent, wisdom, and experience of this body, not just the Council, we can accomplish the goals ahead. Let's renew our focus on the hyperlocal issues that get brought up daily in our individual communities. People care deeply about their neighborhoods and they see their local Councilmember as their local champion at City Hall.

Kevin Sullivan, 1860 SE 6th Court, mentioned he attended a Planning and Zoning meeting last week and saw some good things. He commended Councilwoman Bailey and her Southwest Committee with the plan they have for the whole southwest. A remarkable building was presented. He also commended Development Services Director Joe Corradino for working to get this building. The building looks nice and it is going to be great for the City of Homestead. A question came up that was not answered to his satisfaction about putting sprinklers in a new building. There was some question whether Dade County or the State requires it, but the City of Homestead can add requirements. He commented that no new building in the City of Homestead should be built without sprinklers and he believes the cost of insurance would be less and the sprinklers would be paid for over a few years.

Brandy Ramirez, 2231 SE 1st Street, was present on behalf of the Women's Club of Homestead as the President. She invited the Mayor, Council, and City Manager to their upcoming fundraiser they are

HOMESTEAD CITY COUNCIL MINUTES PAGE 19 FEBRUARY 19, 2020 having to raise money for scholarships for local kids in the community. The fundraiser will be on Saturday, March 7, 2020 at 10:30 a.m.

Mayor Losner questioned where the event will be located.

Ms. Ramirez stated it would be at the Women's Club of Homestead. There are a few tickets left because there is limited seating.

Dr. James Eric McDonough, 32302 SW 199th Avenue, mentioned Mayor Losner's words regarding personal attacks at the last meeting and agreed. He humbly apologized to the Mayor and residents of the City for his part. In his defense, he was following Chief Rolle's lead, who set the bar making personal attacks against him and his wife; however, the difference between them was Chief Rolle knew his statements were false and even defended his subordinates who did worse. He congratulated Vice Mayor Fairclough-Staggers on her pregnancy. At the last meeting Vice Mayor Fairclough-Staggers alleged being slandered and defamed by someone sitting in Council Chambers and he assumed it was addressed to him, but he was not present. You did not deny any of his allegations and for the record, he never alleged that you made it to the top on a stripper pole. He did; however, allege that part of her rise had to do with giving her employer over three-quarters of a million CRA tax dollars like it was your personal slush fund. He also alleged that the City Attorney acted on her behalf, lying about the amount and purpose of these funds and did it verbally to avoid a paper trail. Though you have responded to comments on True Homestead, you have refused to acknowledge or address this as a conflict of interest.

9. BUSINESS FROM THE CITY MANAGER:

None.

10. CITY ATTORNEY'S REPORT:

City Attorney Pearl requested the following Executive Sessions:

• Barr v. City of Homestead; Case No. 20-000910, in the 11th Circuit Court of Miami-Dade County. • Hill v. Porter; Case No. 1:18-CV-20412, in the United States District Court for the Southern District of Florida.

11. REPORTS OF MAYOR AND COUNCIL:

(a) COUNCILMAN ROTH

None.

(b) COUNCILWOMAN BAILEY

None.

(c) COUNCILMAN FLETCHER

HOMESTEAD CITY COUNCIL MINUTES PAGE20 FEBRUARY 19, 2020 None.

(d) COUNCILMAN SHELLEY

Councilman Shelley announced the Eco Fair on Saturday from 12:00 p.m. to 4:00 p.m. in Downtown Homestead at Losner Park. This is a family fun event with an Eco theme; there will be people speaking about National Parks or Eco Tourism and there will be people with eco themed products to sell as well. He encouraged everyone to spend some time in Downtown Homestead and learn about the environment.

(e) VICE MAYOR FAIRCLOUGH-STAGGERS

Vice Mayor Fairclough-Staggers stated if there are any residents who have questions about the $775,000 that was invested into West Homestead then elementary, now K-8 Center, you can put in a Public Records Request with the City Clerk and get very detailed information. That project was passed unanimously by everyone on Council. She noted she is having a hard time understanding why investing almost a million dollars of excess CRA funds that had not been used in several years into one of our most impoverished schools in the Southwest community is a problem. She could not recall a larger investment in the Southwest community to increase educational opportunities for minority children and poor children in our community, so if she did something wrong for advocating for a school for kids who need it the most, she would do it again. She reiterated if anyone wants the facts about the money that was allocated in the Southwest section, put in a Public Records Request with the City Clerk to get all the detailed information.

Vice Mayor Fairclough-Staggers advised the Council would be making a very important decision tonight and requested the community respect everyone's decision made on the dais; disagreements make for a better democracy; this is not personal. They each have a right to vote in the manner in which they deem appropriate and she hoped the community would respect that. For those candidates, if no one prevails tonight, there will be another opportunity, but if someone does propel tonight, there will be another opportunity at the next election should you choose to run for this seat.

(f) MAYOR LOSNER

i. APPOINTMENT TO CHARTER REVIEW COMMITTEE 1. STEPHEN BOOKER - COUNCILMAN ROTH NOMINEE

Mayor Losner stated he had one additional appointment to the Charter Review Committee naming Mr. Stephen Booker the nominee of Councilman Roth. He indicated the prior nominee had to withdraw. As a point of information, there will be an organizational type Charter Review Committee meeting in the small conference room on the third floor on Monday at 5:30 p.m.

Mayor Losner asked, "All in favor of the appointment of Stephen Booker to the Charter Review Committee". Ayes: All. Nays: None. Motion carried.

HOMESTEAD CITY COUNCIL MINUTES PAGE21 FEBRUARY 19, 2020 ii. CAR #2843-NOMINATION TO FILL VACANCY IN COUNCIL SEAT #5(TAB10)

Mayor Losner advised this Council deliberated and came to an agreement on the manner and parameters, the rules of voting on an individual to fill the seat vacated by former Councilman Maldonado. At this point, the initial five who applied for the applicant pool will appear on a paper ballot. He asked Council before the balloting process begins if there were any questions as to the procedures adopted or in response to the memo circulated to each of them by the City Attorney.

City Attorney Pearl commented that everyone seemed okay. Everyone made the decision during the last Council meeting that each of the applicants would be nominees, a ballot would be cast, and the Clerk would read the results at the end. If there is someone with a vote of the majority of the Council, that person would be appointed. If there is not, then the two highest vote getters would be taken and proceed to a runoff and a second ballot would be distributed to the Mayor and Council.

Mayor Losner clarified it takes four votes to prevail. If no one prevails on this first ballot and there is a tie vote, another round of balloting would be done to break that tie to get down to a final ballot between two applicants. He noted if the Council deadlock twice on those final two, this would be rolled over to the next meeting as well as a deadlock on determining a second name. He asked everyone on the Council to pass their ballots to the City Clerk. He stated so everyone was clear, under the Sunshine Laws, there is no such thing as a secret ballot among Public Officials, they are balloting now and their names and votes would be announced by the City Clerk.

City Clerk Elizabeth Sewell announced the following:

• Councilwoman Bailey - Bradley Compton • Councilman Roth - Erica Avila • Mayor Losner - Walter Jenkins • Councilman Fletcher - Walter Jenkins • Councilman Shelley - Erica Avila • Vice Mayor Fairclough-Staggers - Erica Avila

City Clerk Sewell stated with these voting results, Erica Avila has three votes; Mr. Compton has one vote, and Mr. Jenkins has two votes.

Mayor Losner stated the final ballot would be between Ms. Avila and Mr. Jenkins. Ballots were passed to the City Clerk.

City Clerk Elizabeth Sewell read the ballots as follows:

• Councilwoman Bailey - Erica Avila • Councilman Roth - Erica Avila • Mayor Losner - Walter Jenkins • Councilman Shelley- Erica Avila • Councilman Fletcher - Walter Jenkins

HOMESTEAD CITY COUNCIL MINUTES PAGE22 FEBRUARY 19, 2020 • Vice Mayor Fairclough-Staggers - Erica Avila

City Clerk Sewell announced that Erica Avila had four votes and Walter Jenkins had two votes.

Erica Avila was selected by Council to serve in Council Seat #5.

Mayor Losner questioned the City Clerk about swearing in or if she needed to speak with the prevailing candidate.

City Clerk Elizabeth Sewell indicated she would need to speak with the candidate to see what was convenient for her. She stated as soon as that information is available, she would contact Mayor Losner and the Council to set the Swearing-in Ceremony.

Mayor Losner stated that after the last meeting and with some of the online chatter that was going on, someone sent him something they found on line that he shared with every member of the community and specifically anyone who receives a paycheck from the City of Homestead

12. ADJOURNMENT

The meeting was adjourned at 8:27 p.m. by Mayor Losner.

Respectfully submitted,

Elizabeth Sewell, MPA, MMC City Clerk

Steven D. Losner, Mayor

HOMESTEAD CITY COUNCIL MINUTES PAGE23 FEBRUARY 19, 2020 Tab 1 (c) CITY OF HOMESTEAD COUNCIL WORKSHOP MINUTES

WEDNESDAY, FEBRUARY 26, 2020@ 5:30 PM CITY HALL COUNCIL CHAMBERS 100 CIVIC COURT, HOMESTEAD, FL 33030 WWW.CITYOFHOMESTEAD.COM

I. CALL TO ORDER

Mayor Losner called the Workshop Meeting to order at 5:33 p.m.

11. ROLL CALL

Mayor and Council present: Mayor Steven L. Losner, Vice Mayor Patricia D. Fairclough­ Staggers, Councilwoman Jenifer N. Bailey, Councilman Sean L. Fletcher and Councilman Larry Roth. Councilman Stephen R. Shelley was absent.

111. PRESENTATION

i. CAR #2847 - WORKSHOP ON IMPLEMENTATION OF DEVELOPMENT MORATORIUM ORDINANCE (TAB 1}

Development Service Director Joe Corradino stated this is a continuation of the last Council Workshop Meeting and staff has put together an extension of the presentation they presented in the last meeting. He recapped on where they left off. During the last meeting topics included thoughts on the scope of what a potential moratorium would be and issues and how to obtain clarity. Staff has done some analysis that may be talk provoking. Moratoriums have been done in the past and there are a number of ways of how to do it. These are ways in which they temporarily halt development in order to review codes and ensure that the City is carrying forward development in a plan that Council members see fit. Ultimately, there is the need for policy direction of what the adoption and development of a moratorium would be. These issues could be very broad, narrow or related to just about anything that concerns the community. Particularly, when it is related to development. Topics include density, mobility, architectural character or transportation. They could be on any type of development: commercial, residential, single family or townhomes. You can also exempt just about anything you want out of that moratorium. There is a lot of freedom that they have when they go through these types of things. Mr. Corradino added the City has done this in the past on about 10 different occasions and they had the ability to extend and/or manipulate them. There were 9-12 different items during the last meeting that Council wanted staff to address. From ensuring public facilities were adequate to provide services to the new community either existing or in the future. Looking at architectural guidelines, development regulations of housing stock, transportation network or methodology to review transportation and City code. As well as looking at future land use map, goals, objectives and policies, inventory of land that has yet to be developed, examining issues related to infill in the Northwest and Southwest, reviewing plan unit development regulations and looking at other different things relating to the identity of the community. Council narrowed it down three specific geographic areas or aspects of potential moratorium. The first one was the Southwest neighborhood. Mr. Corradino believes that if the City did a moratorium in the Southwest neighborhood, Council will look at purely residential. Of course there is the ability to except from that affordable housing or senior residential facilities. The issues in the Southwest neighborhood is that it is potentially a really dense part of town. He believes the density is up to 20 units an acre. What it has not done is taken advantage of those densities. The estimate says it is taking advantage of 30% of the density. Therefore, it is built on for the most part but it is not built out. If someone were to come in and redevelop, there is a significant amount of density that could still be put on that land. The Northwest neighborhood is a little different. The Northwest neighborhood is all single-family development. In regards to the Northwest area, he believes that the analysis point Council wanted staff to look at was the typical lot size in the neighborhood and compare that typical lot size to the existing approved minimum lot size. If there was a significant difference, consider raising the minimum lot size to somewhere near the typical lot size. If that was the case, what that would do is prevent lot splits that would create additional density within the community. Council then thought they wanted to do a city wide moratorium on all residential development over 6 dwelling units per acre. A moratorium permits the issuance of development orders, permits and another processing of development applications. As well as land use, plan amendments for townhomes, cluster homes and multi-family residential within the City and including the DRI. Those were the geographic or density areas staff thought Council wanted them to look at. Of course the exceptions would be all residential development in the Downtown area, all commercial, all industrial, all office, anything affordable or senior and residential housing. Then they need to consider a line in the sand for where the City stops allowing the development to happen. Whether it be anyone who has gone through the City Council and received the ability to develop who is allowed to move forward or are they stopping it at the building permit process or just where. Mr. Corradino and staff hope to craft a broad scope of services and ultimately tell Council how long it would take to go through this analysis. The first map being shown is the Zoning Map. The Zoning and the Comp Plan are two different things. The second map is the Future Land Use which tells you what can be developed there in the future. It comes out of staff's Comprehensive Plan and it essentially provides the densities that are allowed to go in there. Mr. Corradino stated that future land use categories they would like to see is DMU, estate density and heavy commercial use are implemented by several different zoning categories. In general terms the "Comp Plan" could tell you what could go on the land and the "Zoning Code" tells you how it would fit on that land. The third map is a map of Vacant Lots. The Southeast corner of this map shows things that may be a little bit accurate along the border of the City. Those things are protected land but what this map is supposed to demonstrate is that there is not a whole lot of vacant land remaining in the City. There is a little bit of land in the DRI in larger tracks and the Western part of the town a handful scattering of lots that can be developed. The next map is the Density per Land Use Category. Generally on the East of the turnpike there is agriculture use which is 1 unit per acre. You are in crack which is really the DRI; that is between 4 Yi units an acre to 10, you are in LRU which is up to 6 units per acre. Primarily on the West side of town you get to the more dense areas which are the MRU which is 10 units an acre. Then the planned unit

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE2 FEBRUARY 26, 2020 neighborhoods which can go up to 20 or 15 and these are scattered around. The Downtown proper is really not a residential area; it is a commercial area. Therefore, it has almost no allowable residential density at this point. That is kind of that lightly shaded area around the US-1 busway corridor in Krome Ave. If you take a look at the most dense areas on the next map, the map says "MRU areas within the City". On that map you can see that it is primarily west of the turnpike but there is only about 1270 units left to be developed in those areas under MRU. Therefore, there is not a whole lot of units left to be developed within the City. The next map is the Northwest Neighborhood. Next, Mr. Corradino demonstrated a map for the DR/ and explained that initially there was 9,860 units that were allowed in the DRI. To this date developers have built 7,160 units. Another 1,054 units have been approved but not yet built. Meaning the City has about 16% of the total remaining to be approved and then built. He specified that is a total of 1646 units remaining to be built. In general terms, on the Eastside of town you have 1600 units that can still come on line and on the Westside of town you have 1200 units. Mr. Corradino noted that by looking at these numbers and this level analysis, The City of Homestead is kind of at the end of its development cycle. Homestead is a community that went from 20,000 people 20 years ago to close to 70,000 people now. Now we are at the end with 1600 units on the East and 1200 units on the West of the Turnpike.

Mayor Losner inquired if on those 1600 units in the DRI if the City of Homestead owns 300 units that are allocated to our parcel south of the stadium.

Development Service Director Corradino confirmed that the City owns those 300 units and there are other units that are on the application process right now. Therefore, the 1600 units are being worked down.

Mayor Losner added that third parties have 1300 units remaining.

Development Service Director Corradino responded just about. The Southwest is a planned neighborhood and it has its own code. The Southwest still has the same land use categories but they are defined in its code. There always seems to be a disconnect between the Southwest Neighborhood Master Plan and what the development community has wanted to develop; it has been controversial. Although the City has not been faced with this issue in the last few years. What the Southwest Master Plan had done was reverse development. It would want to push the building to the street and put the parking behind the building. The developers have always argued that they do not want to do that. They would prefer to keep the parking in front of the building and traditional developments that we have in parts of the City. Since that type of development does not conform to the code, staff would recommend denial for those variances but he does not recall Council ever denying the variances. Variances have always been approved. That is one of the things staff thought always needed to be revisited. If it just does not work and they are always in a variance procedure, maybe it is time to reconsider that Master Plan because it did gentrify the neighborhood pretty good. In one point in time it excluded uses like churches which were traditional uses in that neighborhood. The final map looks at the US-1 corridor within the City and a quarter of a mile radius from the

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE3 FEBRUARY 26, 2020 busway. What staff found in this area is that there is not a whole ton of residential there but that is where some of the density would be. Suppose Miami-Dade County may have another million people in the next 25 years. What cities are starting to do now is figuring out where to put them and they have realized it is not practical to take all those people and spread them in a thin layer of single-family housing, low density or multi-family housing far away from urban core. What many communities are thinking about doing is providing significant densities in transit areas and in the Downtowns and making sure those areas have ample affordable housing and ample density so that people do not necessarily have to use an automobile to drive on the service streets to get to work. This is a map staff has put together as a conversation piece. What Mr. Corradino believes staff and Council want to figure out today is whether Council thought the (3) areas of moratorium which are the Northwest neighborhood, Southwest neighborhood and then the entire City looking at density is greater than 6 units an acre is the right place to start and if any of the letters that were addressed and displayed on the summary page (A-K) were things the Council wanted to address. For instance, if the Council wanted to address mobility and wanted to relook at how the City dealt with measuring traffic impact of developments, they can get in to Chapter 1.5 which is the Concurrency Regulations and reexamine just exactly how that is done. There was talk about reexamining the Transportation Master Plan. If Council wanted to get into architectural and design guidelines, some of these things could be significant pieces of work. Therefore, Council and staff might want to plan for how long it is going to take and for what the cost might be.

Mayor Losner stated that the Downtown is sort of a Downtown mixed use. Where you can have retail and restaurants downstairs or a professional downstairs with a residential upstairs. He asked what is the residential density ascribed to the Downtown mixed use.

Development Service Director Corradino noted the DMU or the Downtown mixed use is 15 units an acre.

Mayor Losner asked for clarification on the last page showing the quarter mile from the busway. He does not see where on the page it reads "Downtown Mixed Use".

Development Service Director Corradino clarified the DMU is a land use which enables that as a land use. There is no zoning that implements DMU. Therefore, what really needs to be done is a zoning category in the City code that implements it to be put in.

Mayor Losner added that it is a land use overlay at this point.

Development Service Director Corradino stated the land use is there but the zoning categories are not named under it.

Mayor Losner stated in terms of laying the proper foundation for the enactment of the moratorium, he asked would it be more appropriate for Council to go back and nail down the goals and problems prior to drawing those lines of density restrictions. In other words, a

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE4 FEBRUARY 26, 2020 "relatively litigation proof moratorium" and should Council go back and address the issues that underlie their talk of a moratorium before saying these are the moratoriums in place for these three or four areas.

Development Service Director Corradino added that he believes in the summary section where it mentions the letters (A-F). Those are the issues he thinks enables the City to justify in doing a moratorium.

City Attorney White stated they have spent a lot of time in the last meeting addressing and identifying the goals and problems that need to be addressed during the temporary building moratorium period. Those are (A-J) which summarize everything that staff and Council discussed and summarized the various goals and issues that needed to be looked at and addressed. Some issues are more extensive than others, some require more in depth details than others but those would all form the basis of the moratorium for Council to look at any residential moratorium that they would want to put in place. Primarily the focus would have been on medium density residential anything over 6 units to the acre and there was some discussion about higher density in the Southwest neighborhood. As well as some discussion by Councilman Shelley with respect to residential development and infill development in the Northwest neighborhood that may have been reexamined and looked at again, in light of the previous moratorium in the Northwest Neighborhood Master Plan that was adopted in the mid 2000's.

Mayor Losner mentioned even more to the point that these issues that Council is utilizing as the basis for enacting a moratorium will also serve as a basis and justification for the length of the given portion of a moratorium; study period and analysis.

City Attorney White mentioned the City is starting with this temporary moratorium per year. Based on what the City has done and as long as they are able to show that progress is being made or looking and studying, that would allow for the extension of the moratorium but really the City is limited on how long they could extend. The outer limits are about a year and a half.

Mayor Losner noted traffic and infrastructure studies do not happen overnight versus enacting architectural guidelines that might be done in 90 days.

City Attorney White responded Mayor Losner's statement was correct.

Mayor Losner assumed that based on those answers they could jump right into the discussion of establishing the moratorium in terms of density.

City Attorney White echoed Mayor Losner's sentiments. The scope of what time of development Council would like to capture in this moratorium. As well as the types of development Council would like to exempt from the scope of the moratorium.

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGES FEBRUARY 26, 2020 Mayor Losner expressed he would love to see an analysis of housing types by percentage and include those that have already been approved in the last 6 months. Including what the snapshot of our community is and get our experts opinion on how well rounded communities are composed and the proportion of their housing stocks. He believes the proportion of their housing stocks would be very important because they may want to get down the numbers of units in a given area but also deciding that for the moment the City believes it has a disproportionate number of "X" type units. He is certain this is not going to be the last workshop before this goes to a Committee of the Whole Meeting and a workshop.

Vice Mayor Patricia Fairclough-Staggers stated she was not at the initial workshop but she read the minutes and there was a very healthy discussion there. She wants to be clear on their purpose for the moratorium because she agrees with Councilman Roth that it may scare some people away. If the moratorium is approved, does Council and Staff have outlined or will this be done tonight, on what exactly the City will be studying for this year. She heard infrastructure, traffic and housing types which is incredible. However, she believes the City has to be crystal clear on what they would be studying for the year while they are in the moratorium and asked if that has been defined yet.

Mayor Losner responded that he thinks that explanation is on the slide on the presentation that speaks about the summary of issues and concerns.

Vice Mayor Patricia Fairclough-Staggers noted that listed on the summary page are the goals but she asked what would be studied.

Development Service Director Corradino responded they would look at the Southwest neighborhood and all of the residential in there. Except they would exempt the affordable housing and senior residential housing. The City would like at the Northwest neighborhood. The main purpose in the Northwest neighborhood was to analyze the typical lot sizes that exist and compare and contrast them against the approved or the codes minimum lot sizes. The analysis would be to consider raising the minimum lot size to match the typical lot size. The purpose of that was to prevent lot splits that would make smaller lots and then increase density. His belief is that the lots there are in excess of the minimum lot size. Meaning the lots could be split potentially in 2 or 3. Creating double or triple the amount of housing out there. That may not fit with the desired character and certainly not the existing character in the community. Finally, they would look at all City wide residential development that is currently over 6 dwelling units per acre.

Mayor Losner mentioned that what he believes Vice Mayor Fairclough-Staggers is inquiring is that Council is establishing area of concerns which have led to this moratorium and what are they going to analyze during a pendency of that. That response may be found on the page titled Basis for Adoption which includes Mobility, Future Growth, Comp Plan, Compatibility,

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE6 FEBRUARY 26, 2020 Architectural, Concurrency and Transportation Master Plan. He believes what Vice Mayor Fairclough-Staggers is asking is what is Council going to study and try to resolve.

Vice Mayor Fairclough-Staggers replied that this is a lot. Therefore, she is thinking that as a result of that meeting all of this came up. She asked if the Council is going to drill down on any of these specifically or if they are going to look at every single thing on these books.

Development Service Director Corradino replied that letters (A-K) are the justifications for the moratorium. If she wanted staff to drill down to any of them, staff would like to know which ones because if they took all of them it is a tremendous amount of work. He thinks they need to be realistic about how to do it. For instance, to redo the entire Comprehensive Plan could take 18 months and could be extremely costly.

Vice Mayor Patricia Fairclough-Staggers stated they have to prioritize what Council is going to analyze and study for the year.

Mayor Losner mentioned that Vice Mayor Fairclough-Staggers may have better stated the question he was attempting to ask earlier. He understands that Council needs to prioritize these issues as the area of study once they enact this moratorium. Back to Mr. White and Mr. Corradino, he asked does it matter whether Council looked at their priorities of studies first or the general moratorium guidelines.

City Attorney White responded it was up to the Council. Council spent time identifying what the needs were and identifying the various subject matters that needed to be considered and looked at within the City as a whole. Some of the issues may take longer and some may not take very long. Staff may decide and Council may look at various future land use designations and classifications and decide not to make any changes at all. However, Council needs to begin somewhere and get the moratorium in place but Council can start looking at these things.

Mayor Losner suggested Council go forward as to where they are going to draw the lines around what areas in order to enact the moratorium and then come back and prioritize the review ofthe basis that have been discussed.

Councilman Roth stated that Mr. Corradino spoke about vacant land inside the City of Homestead. Councilman Roth asked if he had a calculation about how many acres of vacant land there may be. It does not necessarily have to be that it is zoned anything in particular now but they are just vacant parcels of land.

Development Service Director Corradino does not believe staff has converted that into a number of acres.

Councilman Roth noted he heard Mr. Corradino comment "there is not that much."

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE7 FEBRUARY 26, 2020 Development Service Director Corradino added that when you look at the map, he based it off of map view and it looks like it is sprinkled. Part of the analysis would be to calculate the percentage of land that is vacant in each of the categories. Categories would include residential, commercial or other and then put it into acres. Staff does not have that at this moment.

Councilman Roth stated he understood but there is a lot of vacant land in the City that is not necessarily zoned for anything. By his quick calculations, there is a 500 to 600 vacant acres in the City of Homestead. Some are very large parcels; 40, 50 and 60 acres. He expressed that this is something that concerns him. Some of these parcels are right in the center or off the center of the City of Homestead. There are some things that encroach upon the Air Force Base out in the Eastside of Homestead. There is that large piece that is across of BJ's Supermarket and several 100 acres in the West, off of 192 and between NW 215r Street going south. Councilman Roth believes that land is zoned for estate and 1 acre parcels in that side of the City. The moratorium in reference probably would not affect those areas but the fact that there is still a lot of developable areas, especially on the Campbell side going East out to 137th. The Air Force might get a little concerned with development over there. He believes the Council spoke about development by the Air Force last year when they wanted to bring that property into the UDB and that did not go very far. Councilman Roth mentioned that the one property that he looked at across the street from the BJ's property is mainly general use but there is a sliver on the middle of that property that is actually at an underline townhome designation. Councilman Roth found it odd that everything else around it is zoned different things and it is all owned by the same person. There are different parcels and different parcel ID numbers to each of those properties. If Council were to look at development that is in commercial plus residential area, what would happen to that property and it already has a designation for townhouses on 10 of the 60 or 70 acres on that property.

Development Service Director Corradino asked for clarification if whether Councilman Roth is asking what would happen during the moratorium.

Councilman Roth responded that he would think that would be part of the overall picture to changing the master plan. For that property to be sitting there all by itself, a 10 acre sliver of townhouses amongst all this other property is strange. There is some vacant land that is still developable around the Lakeshore area and is not sure if that is inside the DRI or not; he could not identify it. That was about 20 acres of property that would definitely be a contender for development for density. If Council goes through a comprehensive master plan overview, it would be healthy for Council to go through that exercise. He does not know if doing the total comprehensive review of the masterplan would be part of the moratorium because that is a long period of time. As previously mentioned, the City is at the end of the building cycle that has already been preset. Therefore, there is about 2500 units left to go. The number of units that are in the City of Homestead now is 24,000-25,000. That is 10% that is left to go and

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGES FEBRUARY 26, 2020 that is a small portion of the problems the City already has. He is in agreement with traffic studies but he asked why it takes a moratorium to do all those things.

City Attorney White responded that is a policy question that Council needs to answer. He cannot necessarily answer that for them but what he can say is that a moratorium is a growth management tool that can be utilized and it puts the brakes on certain types of development moving forward while Council examines, analyzes and looks at various aspects. Such as, transportation planning, concurrency and adequate public facilities.

Councilman Roth replied that it is a nice tool to have but the City is at the end of the job now. So how many more tools are needed. The Council has to fix the mess that has been created from the overdevelopment. At this point there is no more growth management; it is done. Except for a couple thousand units. He went back to the word "moratorium" scaring people off because whether it be residential, commercial or industrial development, if there is a moratorium in place, developers may not understand that it is not affecting what they are trying to do but it may scare them off. He agrees that Council needs to address a lot of these issues. Councilman Roth noted he saw a presentation yesterday of a developer that wants to put some things in Downtown Homestead and the density levels do not support that development. Council needs to think about that as well. If Council is going to take the Downtown in a direction that they are going to put residential units in that area, they have to make it welcoming for those developers. He thinks that putting the word "moratorium" on top of the City is a problem. He suggested Council really look at the (A-K} list and ask themselves what is it that really needs to be focused on and how can they solve existing problems. "Architecture" is a good one and that was done with some of the recent commercial activity without putting a moratorium in place. He would like to listen to this some more and listen to additional comments if there are some and narrow this down to the most pressing things. To do a future land use map and do that again he questioned if that is required to be part of a moratorium. He questioned if a moratorium should be put in place for the number of townhouses. Councilman Roth stated maybe they should set a moratorium in place but they have to regionalize it and figure out where to start. He does not think they can do it inside the DRI and questioned how many other townhouse developments are going to be put up in the City outside the of the DRI in the MRU area. He does not know if a moratorium is needed for townhouses across the City because he does not know how many are going to come in and who has the vested rights to do those things and the City cannot stop developers from developing it anyways. He reiterated that the word "moratorium" is good or healthy for the City of Homestead.

Mayor Losner stated he started this conversation and brought this issue to the table. On Councilman Roth's side of town 1,000 units might seem insignificant but on his side of town 1,000 more units is pretty significant. We need to realize that there is going to be re­ development. He used Duplex City as an example. Mayor Losner noted the City of Homestead is the last frontier for this county in regards to development and feels it is the City's last shot to get it right. Without a moratorium in place, those who buy or have property are going to

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE9 FEBRUARY 26, 2020 show up and that development train would have left the station without Council's input. Mayor Losner agreed that there has been a lot of past mistakes and 10% is not insignificant. He believes the City could do better in regards to the stuff that is to be built on undeveloped land. Council needs to ensure they keep the eye on redevelopment and revitalization efforts. He noted he is personally not in the mood or in the mentality to be welcoming to somebody who wants to put 44 units per acre in Downtown Homestead. Therefore, he is going to remember who he is supposed to be representing and that is the residents and the future; not about those who are here to line their pockets in the last frontier of development in South Miami Dade County and move on. Mayor Losner stated that Council would be wasting their time without a moratorium in place. They would spend a lot of money on a lot of studies and analysis they need to have. Meanwhile, more and more of these applications are going to come in and Council will have no basis upon which to deny them. He hopes the majority will continue to go forward and use the term moratorium and recognize that it is about the City and not them. There is always room to do better.

Councilman Roth added that the 1,000 units that Mayor Losner referenced going into his neighborhood is not represented anywhere on the map at hand. He understands what Mayor Losner is saying; there is 1,000 or 1200 units that are still yet to be built out in the MRU area. However, in the MRU area where the bulk of those units are East of US-1. Therefore, it is not 1,000 units going into the Northwest section. The Northwest section has a different set of rules. Councilman Roth understands what Councilman Shelley had brought up; where they may be infilling these lots and putting 3 homes on a lot that had 1 home on it before. He asked Mr. Corradino for clarification if that is even going on in the Northwest section.

Development Service Director Corradino mentioned that the typical lot size today is larger than the code's minimum lot size. If a home is on one of the typical lot sizes and supposing a minimum lot size is one half of that, then if the lot is redeveloped it can be split into 2 lots and doubling the density of the community. The concern was reevaluate that and see where it stood and if Council wanted to preserve the existing character of the community perhaps prevent the lot splits by increasing the minimum lot size.

Councilman Roth asked what the procedure might be if Council wanted to increase the minimum lot size today without the moratorium in place.

Development Service Director Corradino responded that an applicant would come in with a minimum lot size. The applicant would come in and apply for a lot split, split the lot into 2 and then go into the site planning process to develop houses. Therefore, it would be 3 different applications; the lot split and then the development of 2 houses. The Development Service Department does not have applications for single family homes. The petitioners would simply split the lot and Council may never even see it.

Councilman Roth stated that is definitely something to look into. He asks again if that has to go through a moratorium process in order for Council to change a particular scenario.

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 10 FEBRUARY 26, 2020 Development Service Director Corradino stated that the moratorium is pure policy. That is a decision Council would make and could make at any time and at any Council Meeting.

Mayor Losner added he does not recall hearing this during his first term with the City and certainly not in the last 3 months. He thinks Council should put to bed once and for all whether or not this theory that the holder of the DRI can build whatever and whenever they want up to X density and Council cannot put a moratorium on him or whether or not in terms of their analysis of diversity of housing and whether the DRI has an absolute X thousand approval or up to X thousand. Mayor Losner mentioned he does not know if that position is fact or fiction but he thinks that is something they all need to hear at the same time from our Council and experts not those from the other side as part of this analysis. He believes housing mix is very important at this point in our community. Without a moratorium he does not believe they are going to get the ideal mix.

Councilman Roth believes that the housing stock ratio is very important to figure out as well in comparison to other areas. However, the number one topic that was brought up was the public facilities and municipal services which is also a very big concern. He is sure the Council and staff are prepared for what is coming their way with units coming on as they get built. Perhaps a study is needed or not but he is not a big fan of studies because studies usually tell you what you already know. He questioned if the City's water, sewer and electric infrastructure ready to handle another 10% growth in the City.

Public Works Director Julio Brea mentioned he can speak in regards to water, sewer and transportation. He demonstrated the last master plans done for transportation, water and sewer from 2004 to 2006. He noted these masterplans took about a year and a half to complete. Doing a masterplan is an extensive process that takes time due to the consultants having to look not just one period of time but different seasons because of traffic changes during seasons and so does the demand for water and sewer. It takes at least a year to gather the data and then a few months after that to put it together into a concise report that will then look forward into plan improvements. That is the behind the scenes of what goes into a masterplan for facilities within the municipality. In terms for where they are now for water and sewer, they are good in terms of capacity. The Public Works Department just finished the pump station that had them in the moratorium before. The pump station is designed for a capacity to get them through built out. Therefore, the pump station has the built in capacity for that. In terms of new developments, the Public Works Department always make developers do those improvements for them. When a new development comes on board, they not only have to build their own system which includes collection, water distribution and wastewater collection system. In addition, developers also need to ensure they provide the improvements to our complete system of the impacts they are going to provide towards the existing system. He reiterated that developers are the ones that have to do those improvements. Once those improvements are done, those become part of the City and the City continues to operate them from that moment forward. Public Works relies on the

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 11 FEBRUARY 26, 2020 transportation consultants to do the transportation studies and maybe Council could look at their methodology of how they calculate impacts to existing infrastructure.

Councilman Roth asked for verification about what Mr. Brea affirmed; the City does have water and sewer infrastructure in place to handle everything coming its way right now. New development is upgraded through the developers and then turned over to the City and the City then maintains and runs that equipment down the line.

Public Works Director Brea affirmed that is correct. Any impact to our system would be demanded from the developers.

Councilman Fletcher followed up on Mr. Brea's statement. In reference to the latest area to be developed with 770 homes by Keys Gate, he asked for verification that the City was going to have a community dump area rather than garbage cans for individual units or group of units.

Public Works Director Brea confirmed the City would provide a community dump area. The reason is not because of the City's demand on them but if the developer designs the neighborhood for city dumpster truck's to have the ability to fit through them, the City could provide individual garbage cans. However, part of that development style is that developers want to instead of having to cancel along every single one of the road ways they have centralized locations for collection. The City of Homestead provides service either way and that is a service that gets paid by the fees the City of Homestead charge.

Councilman Fletcher mentioned he would like to also address other services as well. At this moment we are a City of approximately 80,000 people. The average per capita police officer in most cities of the United States is to 2.4 per thousand people. At 80,000 people, we should be at 192 sworn police officers full time. The City is currently at 117 police officers. The same level the City was in 1992 when Hurricane Andrew hit. These police are doing a great job in protecting our City. However, as we continue to look forward they need to look at the impacts that an additional 1600 units on the Eastside of town will provide along with an additional 12 or 1600 units on the Westside of town. Another average that is out there is the average cars per household being 1.88. That amount X 1600 homes alone that is 6.5 miles of cars bumper to bumper. The City of Homestead already has an issue with congestion. The average car length is 14 feet X the number of cars which is about 3,760 and 6.5 additional miles of congestion. He believes that was a big component of why Council was looking at a moratorium as well. To look at current traffic issues which is a big issue amongst the residents of the City. He is aware that some people dislike the word "moratorium". Unfortunately, we live in a world where we have to enact these things sometimes. Whether Council chooses to move that route or not, he believes Council needs to definitely look at items (A-J) on these lists and prioritize Alpha and Charlie as their number one priority for initial review.

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 12 FEBRUARY 26, 2020 Vice Mayor Fairclough-Staggers understands after reading the minutes that there were SO applications that were recently approved during public hearings and 42 going through the public hearing process. She asked if they have a compilation or a list of those applications and what they are for and which communities they are for in order to get an understanding of what is in cue as it relates to what is currently available.

Development Service Director Corradino affirmed Development Service keeps a list of all the applications as they go through the process and staff can map that out for Council.

Vice Mayor Fairclough-Staggers thought a list would be very helpful.

Mayor Losner asked that if the SO applications in the pipeline is for everything or just residential.

Development Service Director Corradino clarified that it is for everything. That is for all the different applications whether they are commercial, residential and industrial. Everything that staff has coming through the development services pipeline.

Mayor Losner wanted to take the temperature of his colleagues and see if there is an appetite to go forward and get closer to enacting a moratorium. To him this is the last shot at doing better.

Councilwoman Bailey mentioned there is so much that goes into this. She reiterated some of her sentiments from the last meeting. The importance of senior housing and affordable housing in the Southwest. She feels now with the station there has been more proposals and more things being brought to them than she has seen in the last 2 years. That is definitely a way for Council to protect that. Furthermore, between the Downtown and the Southwest if Council could also protect within a certain distance of the transportation corridor because it is a very unique opportunity that Council has if there are interested developers. Council could offer a different place. A place where young professionals could live and jump on the BRT until Council could do better with job offerings in the City. Councilwoman Bailey noted she does not know what the answer is as far as how far it is. The only other thing to add to Senior Affordable Housing is to protect some distance from the transportation corridor.

Mayor Losner expressed that certainly those points are memorialized in the proposed exceptions to a right mind moratorium. Clearly the City does not want to discourage or limit those opportunities should they come forward.

Vice Mayor Fairclough-Staggers mentioned that as it relates to gaging the temperature, she is in the middle. She is not strongly for or against the moratorium. There are still questions she would like answered. The information of the applications would be very helpful for her but in looking at some of the identified goals, there are certain areas she highlighted that Council really need to look into. She is not really sure a moratorium is needed to do that. However,

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 13 FEBRUARY 26, 2020 she is not completely against the moratorium. Particularly, (A) they need to determine how much of this would stress their infrastructure in Public Works and the Police Department. (B) Architectural Guidelines which are very important to her and (C, D, G) are the biggest ones for her.

Mayor Losner added here is no disagreement on his angle on that.

Councilman Roth stated that Councilman Fletcher mentioned not too long ago that the City's image is not business friendly. He reiterated that the word "moratorium" is not very business friendly. Some of these things are very important to take and discuss and do research on. He expressed he just does not feel that the moratorium needs to be in place in order to get all of this stuff accomplished. Controlling architecture is not something that really needs to go into the moratorium. Some of those things being spoken about can also be addressed at site plan. He believes the main ones are the facilities, transportation and the Downtown District. If this body is pro-growth for Downtown, Council needs to include that in the discussion. Residential is going to be a key component to revitalizing the downtown area and he thinks it is important that those who are beginning to look at what the Council has done with Homestead Station, the future of Losner Park, Seminole Theatre, the Police Department and City Hall. Now people are beginning to take the City of Homestead seriously when it pertains to development. Councilman Roth expressed he is fearful of the word "moratorium." He agreed with his colleagues that they need to look and work on some of these things. The City has to improve its image on being business friendly but it has to be on Council's terms as well. If we want what is best for the City, we call it something else but we do not deter people from coming into the City to spend money and develop on the City's terms while going through this exercise of figuring out what the improvements should be.

Councilman Fletcher believed it all comes down to density. That was the message that was provided during campaign time period running up to this election. The community wanted less density. Whether or not the Council decides to do that is one thing. Here nor there, no matter how they put this message out, it is exactly how they get this message out from this body. Whether they use the word moratorium specifically for certain size lots or townhomes. It is all about how the message that is provided to the community. As long as the City is specific with that message and Council puts measurable guidelines for themselves as they go through this process and make sure goals are achievable. He believes that realistically the City can put a very good product together and ensure the community understands the word "moratorium" does not mean "stop". It means that Council is just here to take a breath and ensure they are creating the right product for the community and its residents. Councilman Fletcher noted he could move forward or they could stand and continue to move in this direction and identify these areas but he is more for taking a deep breath and looking at exactly what they have coming down at the pipe at them.

Councilman Roth agreed with some of what Councilman Fletcher mentioned. However, the word does mean "stop". Stop for now, a year or 18 months and does that send a signal out to

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 14 FEBRUARY 26, 2020 developers where they say they are not going to look at Homestead for 18 months now. Developers may believe the City will not allow them to speak to us. He stated he has no problem with going through this process but the City is stopping people from looking at the City because developers may not understand what the City is doing. Developers have to really understand what the City is doing and not be afraid of it in order to understand it. The word "moratorium" does mean "stop".

Mayor Losner added that he strongly disagreed with both Council members in that regard. This moratorium is clearly defined as anything in excess of 6 units per acre. When Council enacted this moratorium on anything more than 6 during the boom years and the early and mid-2000's, things never stopped. If you think it is crowded now, think of what product we would have had had we not had the moratorium on anything in excess of 6 units per acre. A moratorium does not mean stop; it means grabbing control of our own destiny. He believes it is really important and it is about sending out that message. Mayor Losner agreed with Councilman Fletcher and it is about density. Density is at the root of all of the evils of bad traffic, out of balance diversity in housing and any other number of things. The City of Homestead can build a better community on Council's terms. Generally, at 6 units per acre with the exceptions for the Southwest and the Downtown area, we are seating control of the last bite of the apple in his view.

Councilman Fletcher agreed with Mayor Losner on the point that it does make developers pause for a moment but at the same time, the City of Homestead is the last developable land in South Dade County. Therefore, developers will not stop looking at the City of Homestead because this is the diamond in the rough and the City could control that density.

Mayor Losner suggested the Council help to add to his list for Mr. Corradino. First and foremost would be an analysis of housing stock in terms of type. He would like for Council to come back together with a full complement of 7 Council members on the dais and he hopes that within a couple of weeks Councilman Shelley can be back and that they have their 7th member of Council. He would look to Council and ask what their thoughts were on other items of information they would like to have for their next session.

Vice Mayor Fairclough-Staggers reiterated she would like to know what all of the 50 applications were for.

Mayor Losner agreed and added Council could see where some of the commercial is going. He wanted to be very clear that Council is coming into this meeting in agreement that this was not a discussion about commercial or industrial development. That is not to say that looking at the map they might find some real aberrations on that map that need to be tweaked in either direction. Have no fears commercial developers. If commercial follows rooftops, the City has rooftops today and we are going to continue to have rooftops but the City wants to have the right kind of rooftops to attract a more diverse level of commercial. As to the dollar stores and the daycares, the City can do better than that and it is about building a better

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 15 FEBRUARY 26, 2020 diversity of housing. For the next session, the additional information would be "what is in the pipeline" and "analysis of the mix of housing." Mayor Losner asked his colleagues if they had anything additional to add.

Councilwoman Bailey mentioned on the same note as building the best community that they can, she is sure that Miami Dade County is on to something. The City of Homestead has to plan very smart to be able to have larger populations and not feel it as much. Therefore, she will be interested to see if the County has done any studies as far as what they are considering along transportation corridors and how wide are they looking. Whether it be half a mile within a transportation corridor. Councilwoman Bailey asked Mr. Corradino if he has read anything on that.

Development Service Director Corradino responded that the County just up zoned their land adjacent to the transportation corridors to allow 60 units an acre. That is not in the cities that are in the County. South Dade has been going through this process for decades and they had what they call charrette areas. The two major areas are in Dadeland and Cutler Bay. Those major centers allow up to 250 units an acre. The height in Dadeland is unlimited and Cutler Bays is 16 stories. Palmetto Bay is arguing it out right now that relative to their densities and intensities in their Downtown area. Other areas like Perrine and Gould's all have been up zoned and to a certain extent redeveloped for multi-family residential.

Councilwoman Bailey asked if each of those areas defined their own lines as far as how far away from the corridor they would allow that development to be.

Development Service Director Corradino responded that typically the County is saying half a mile from the corridor.

Mayor Losner asked if the County is saying half a mile wide or a quarter mile from either side of the busway.

Development Service Director Corradino stated it should be a half a mile from either side.

Councilwoman Bailey asked for clarification if it was just the busway or if it was US-1 as well.

Development Service Director Corradino noted the County has defined it as their transit corridors and their smart plans. US-1 is the one down here or the busway basically and they run parallel to one another and very close proximity until you get to pieces of Palmetto Bay in Homestead and they can diverge from one another. The rule of thumb from a transit perspective is that in your station areas, stations should be a half a mile radius or the developable areas are half a mile around the transit station. When the County try to program rapid transit they want as many affordable housing units as humanly possible. They really pump up the densities like in the Dadeland or Cutler Bay examples.

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 16 FEBRUARY 26, 2020 Mayor Losner noted Mr. Corradino mentioned "affordable" and "Dadeland." Dadeland by no shape or form falls into affordable. That community has not had a good experience but he thinks the community is overloaded now.

Councilman Roth added that Mayor Losner and Mr. Corradino brought up a very powerful point. The City of Homestead has no control over what is going on North of 296 Street on the US-1 corridor. If anyone has driven up and down US-1 they will see what Mr. Corradino describes as up "zoning." The density along the transportation corridor. Mayor Jimenez was in this City Hall and promised Council that the BRT will be done by year 2022. Council needs an update to find out if they have even started it.

Development Service Director Corradino confirmed they bid the design out and the construction management sent it to the federal government. It ranked as a high ranking project which means it is almost assuredly going to get funded from the federal government. The County said that in 2021 or 2022 it would be coming and the Development Service staff had an update last Friday from the Public Works Department in the County.

Councilman Roth commented that by the time the County puts the BRT in place, with all the development that is going on North of 296 Street up around the 264 Street area and north of there we are going to need a second bus line to get people out of here. Councilman Roth added that we chose to live in Homestead but the citizens of Homestead are being taxed the most heading out of the City. That is something the City of Homestead has to work on with our County and State people. They need to pay attention to the City of Homestead. If the County wants to stack this population South of Cutler Ridge, they need to give Homestead residents a way to commute out of the Homestead area. He is unsure of what is happening in the turnpike but he thinks the City should start speaking with our State and the people that have addresses south of Cutler Ridge need to receive some kind of a discount or break on their tolls. He has not heard a lot of complaints but he asked how the stacking has been on the Turnpike.

Some colleagues responded that traffic on the Turnpike is still bad.

Councilman Roth commented we are in a disadvantage being this far South. We love being in this area and sometimes residents have to accept some of those things that come with living in the area but we also have to get in the ears of the County and the State. We need to pay attention and begin communicating more. There is election coming up for the County and we have to get the vote out because that is why the County ignores the City of Homestead. Homestead does not get enough people to vote in these elections. There is a lot of work and things to take care of but we can get it done.

Mayor Losner asked Mr. Corradino if whether March 11th which is a day after the Cow Meeting is soon enough to compile stats on the housing mix.

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 17 FEBRUARY 26, 2020 Development Service Director Corradino responded housing mix is more complicated. He can do the developments and the map quickly but he will need another week to compile stats on housing mix.

Mayor Losner asked Mr. Corradino if whether March 19th which is a day after the Council Meeting is more suitable.

Development Service Director Corradino agreed on the March 19th date.

Mayor Losner confirmed tentatively noticing the next workshop meeting for March 19, 2020.

IV. ADJOURNMENT

The meeting was adjourned by Mayor Losner at 6:50 p.m.

Respectfully submitted,

Liz Palau, Administrative Assistant/ Deputy City Clerk Steven D. Losner, Mayor

HOMESTEAD CITY COUNCIL WORKSHOP MINUTES PAGE 18 FEBRUARY 26, 2020 Tab2 City of Homestead

Council Agenda Report Item Number: ~I ___2_ 6_1~4 1

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/2020

Department: !city Manager Department Head: l~C:_at_e_M_c_ca_ff_r_e_y ______,

Item Type : IResolution Author: l~z_ac_k_e_ry_G_oo_d______,

Title: lcybrarium License Agreement

Requested Action: !Approve Resolution

Recommendation: Staff recommends that the Mayor & Council approve the attached Resolution authorizing the City Manager to negotiate and enter into an intellectual property license agreement in accordance with the Term Sheet with Library Systems & Services, LLC (LS&S) for $1,000,000 that will be used towards the development of the Cybrarium.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: See attached Exhibit 1.

Exhibit Attachment(s): ~(3)

Exhibit Description(s) 1 !Background Memo 6

2 !Term Sheet 7

3 IResolution 8

4 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: I 26141 ~---~

FUNDING INFORMATION I Finance Approval: !Approved-Carlos M. Perez 3/6/2020 Total Approved Amount: $1,000,000.0b

1 - Account Name: Contributions/Donations (Cybrarium) Account Number: 1397-0000-366-10-00

Amount: $1,000,000.00 Current Balance: $1,000,000.00

2 - Account Name: !capital Outlay (FF&E) (Cybrarium) Account Number: 1397-6400-571-60-52

Amount: ($1,000,000.00) I Current Balance: ($1,000,000.00) I

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date: ~------3_/6_/_2_0_20~1 Reference Number:

Transaction Type: Bids Solicited I Received:

Vendor Name and Information:

Procurement Amount: Details:

Procurement Notes: The procurement process is not applicable to this item.

Review Committee Members:

Completed Date: ~------3_/6_/_2_0_20~1 Completed By: !Malia T. River~, CPPO, CPPB

REVIEW - APPROVALS

Fleet: INot Applicable Initials: J~JE_ _ ~ ~A_d_d _it _io_n_a _I A_P_P_r_ov_a_ls_:______~ Finance: The funding and use of these funds was anticipated and HR I Risk : INot Applicable ---.b:::::===:::nB- eted in FY 2019 (CAR 2619 5/29/19), and was budgeted again in F 2020. ITS:

Legal Review: Legal Date: 3/6/20201

Director Authorization· Director Date :

City Manager Authorization Item Status: !open

~----~ Date Created: 3/28/2019 12:36:19 PM Last Modified: 3/11/2020 12:17:00 PM

Page 2 of 2 To: Cate McCaffrey, City Manager

From: Zackery Good, Assistant to the City Manager

Date: March 5, 2020

Re: Cybrarium License Agreement

The Cybrarium will be a state-of-the-art library facility that incorporates elements of traditional libraries into a one-of-a-kind, custom designed educational masterpiece that integrates the latest technology to provide a unique "22nd Century" experience. The Cybrarium is currently under construction, which includes the build out of the 55,000 square foot core and shell of the building. This phase further includes the interior build out of the first and second (mezzanine) floors including all finishes; furniture, fixtures & equipment ("FFE"); technology package; and library collection (CAR 2866). It will also have several interactive attractions including the Virtual Reality Cube, Steampunk Teen Area, Children's Theatre, and Book Mountain (CAR 2849). Future amenities may also include the latest technology in augmented reality, virtual reality, and 3D printing.

In February 2019, the City Council approved a Resolution authorizing the City Manager to enter into a Library Service Delivery Agreement ("Service Agreement") with Library System & Services, LLC. ("LS&S") to provide library management and operational services in the Cybrarium (CAR 2576). The Service Agreement includes a 39 year term contingent upon the annual appropriation of tax proceeds by the City for the provision of library services. Subject to approval by the Miami-Dade Board of County Commissioners ("MDBCC"), the annual appropriation of tax proceeds will be collected by the City pursuant to a Second Amended Agreement to the 1976 Interlocal Agreement with Miami-Dade County for Library Services. This Agreement was approved by the Homestead Mayor & Council on October 23 , 2019 (CAR 2765). The County will cease to levy the Miami-Dade Library Taxing District millage within the municipal limits of the City and the City will levy future millage in an amount to be determined by the City for delivering library services to the residents of the City of Homestead. The City further approved a Reciprocal Borrowing Agreement with Miami-Dade County to preserve access to, and maintain continuity in the provision of free public library services throughout Miami-Dade County that is also subject to approval by the MDBCC.

Due to the innovative artistic and technical value of the Cybrarium, the City has secured the ownership of certain intellectual property related to the Cybrarium. LS&S is requesting to contribute $1,000,000 to be used towards the development and construction of the Cybrarium in Homestead by entering into an Intellectual Property License Agreement. LS&S will have the right to use the Cybrarium concept for design, advertising, promotion, and sublicensing. Revenues

CAR #2614 - Exhibit 1 derived through the issuance of licenses and/or sublicense may be shared by Licensor and Licensee.

Staff recommends that the Mayor & Council approve the attached Resolution authorizing the City Manager to negotiate and enter into an intellectual property license agreement in accordance with the Term Sheet with Library Systems & Services, LLC (LS&S) for $1,000,000 that will be used towards the development of the Cybrarium.

CAR #2614 - Exhibit 1 CYBRARIUM INTELLECTUAL PROPERTY LICENSE AGREEMENT TERM SHEET This Term Sheet summarizes the principal terms with respect to the proposed License Agreement for Cybrarium Intellectual Property ("Agreement") between the City of Homestead ("Licensor") and Library Systems & Services, LLC. ("Licensee"). No legally binding obligations will be created until a definitive agreement is negotiated and executed by all parties. This Term Sheet shall be governed by the substantive laws of the State of Florida, without regard to any such laws or regulations that may direct the application of the law of any other jurisdiction

Proposed Terms 1. The Intellectual Property to be licensed is the Cybrarium concept (the "Property"), which consists oftrademarks, in word and composite form, and certain related trademarks, service marks, trade names, trade dress, copyrights, designs, characters, logos, specifications, drawings, blueprints, artwork, images, symbols, architectural works, works of authorship, and trade secrets.

2. Homestead intends to use the Property to develop and construct its own Cybrarium, and Licensee desires to contribute one million dollars ($1,000,000) (the "Contribution"), to be used toward the development and construction of a Cybrarium in Homestead ("Homestead Cybrarium"), which shall be operated by Licensee pursuant to that certain Library Service Delivery Agreement effective May 1, 2019 (the "Service Agreement").

3. In exchange for its contribution into the Homestead Cybrarium, Licensee desires the right to commercialize the Property in the Territory through the licensing of the Property to third parties to develop and construct future Cybrariums, which right shall include using the Property on or in connection with the design, advertising, promotion, and sublicensing.

4. Revenues derived through the issuance of licenses and/or sublicense may be shared by Licensor and Licensee. Licensee will not be entitled to revenue generated within the Homestead Cybrarium.

5. The Term of the Agreement shall not exceed 39 years, which is the Term of the Service Agreement.

6. The Agreement shall provide for termination and in the case of default on the part of the City of Homestead, provide for repayment of the Contribution amortized based on the remaining years in the Agreement Term.

CAR #2614 - Exhibit 2 RESOLUTION NO. 2020---

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD; AUTHORIZING THE CITY MANAGER TO ENTER INTO A LICENSE AGREEMENT FOR THE USE OF INTELLECTUAL PROPERTY WITH LIBRARY SYSTEMS & SERVICES, LLC.; PROVIDING FOR IMPLEMENTATION; PROVIDING FORAN EFFECTIVE DATE. WHEREAS, the Cybrarium will be a state-of-the-art library facility that incorporates elements of traditional libraries into a one-of-a-kind, custom designed educational masterpiece that integrates the latest technology to provide a unique "22nd Century" experience; and WHEREAS, due to the innovative artistic and technical value of the Cybrarium, the City has secured the ownership of certain intellectual property related to the Cybrarium (the "Property"); and WHEREAS, in February 2019, the City Council approved a Resolution authorizing the City Manager to enter into a Library Services Delivery Agreement ("Service Agreement") with Library System & Services, LLC. ("LS_S") to provide library management and operational services in the Cybrarium; and WHEREAS, LSS has offered to contribute $1,000,000 to be used towards the development and construction of the Cybrarium in Homestead in exchange for its ability to utilize the Property in other facilities in accordance with the attached term sheet (the "Term Sheet"); and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into a license agreement with LSS in accordance with the Term Sheet. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals. That the above stated recitals are hereby adopted and confirmed.

Section 2. Agreement Authorized. That the City Manager is hereby authorized negotiate and enter into a license agreement with LS&S in accordance with the terms enumerated in the Term Sheet in a form approved by the City Attorney.

Section 3. Implementation. That the City Manager is hereby authorized to execute all necessary documents and to take any and all action necessary to effectuate the intent of this Resolution.

Section 4. Effective Date. That this Resolution shall become effective immediately upon its adoption.

CAR #2614 - Exhibit 3 PASSED AND ADOPTED THIS __day of March, 2020.

Mayor Steven D. Losner

ATTEST:

Elizabeth Sewell, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

FINAL VOTE AT ADOPTION Mayor Steven b. L.osn~r Vice:..Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avita Councilwoman Jenifer N Bailey Councilman Sean L. 'Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR #2614 - Exhibit 3 Tab3 City of Homestead Council Agenda Report Item Number: I 28491 ~---~

AGENDA ITEM INFORMATION • ~~~~~~~~~~~ Meeting: !council Meeting Meeting Date: 3/18/20201

Department: !city Manager Department Head: ~lc_a_te_M_c_c _aff_r_e_y ______~

Item Type: l~R_e_so_l _ut_io_n______~ Author: ~lz_ac_k_e_ry_G_o_od______~

Title: lcybrarium Attractions

Requested Action: !Approve Resolution

Recommendation: Staff recommends that Mayor and Council approve the attached resolution designating the /~: artistic value of the Cybrarium project; approving the award of RFP #202015 to ML3 and authorizing the City Manager to negotiate and execute the contract for an amount not to exceed $400,000; approving the award of RFP #202016 to ML3 and authorizing the City Manager to negotiate and execute the contract for an amount not to exceed $700,000; and approving the award of RFI #202024 to Taylor Industries and authorizing the City Manager to negotiate and execute the contract for an amount not to exceed $600;000.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: See attached Exhibit 1.

Exhibit Attachment(s): ~ (6)

Exhibit Description(s) 1 !Background Memorandum 6 IResolution

2 IRFP 202015 - Cybrarium Attractions 7

3 IRFP 202016 - Cybrarium VR Cube 8

4 IRFI 202024 - Book Mountain Proposal 9

5 lcoH Public Art Program Ordinance 10

Page 1of2 City of Homestead Council Agenda Report Item Number: I 28491 ~---~

FUNDING INFORMATION

Finance Approval: !Approved-Carlos M. Perez 03/06/2020 Total Approved Amount: $1, 700,000.00

1 - Account Name: Capital/Artworks (Art in Public Places Funds Account Number: 1101-1800-519-60-80

Amount: ~------$_1_,7_o_o_,o_o_o_.o_o~I Current Balance: $1,724,272.00 2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date: ~------3_/6_/_2_0 _20~1 Reference Number: 1202015/202016/202024

Transaction Type: IEnter into agreement Bids Solicited/ Received : 1765+/2

Vendor Name and Information: ML3 Media & Associates & Taylor Studios, Inc.

Procurement Amount: $1,700,000.00 I Details: INot to exceed

Procurement Notes: The Procurement & Contract Services has reviewed this item and recommends award to the proposers as per committee and staff recommendations.

Review Committee Members: Linda Blanco/Julio A. Brea/Zackery Good/Yaniel Corrales

Completed Date: ~------3_/6_/_2_0_2 ~0 1 Completed By: lxintia Rubio-Rojas, CPPB

REVIEW-APPROVALS

Fleet: INot Applicable Initials: ILL Additional Approvals:

~--~ Finance: The FY2020 Budget appropriated $1,941,890 for Art in HR Risk: INot Applicable I _.->---=---:::-~_::-~•JJublic Places ("AIPP"). At 02/28/2020 the AIPP funds on hand is 1, 724,272.85. The AIPP is accounted for as a separate division of ITS: Not Applicable the Cit 's Im act Fee Fund.

Legal Review: Legal Date: 3/6/20201

Director Date:

Item Status:

Date Created: 1/24/2020 12:30:22 PM Last Modified: 3/11/2020 12:17:20 PM

Page 2 of 2 To: Cate McCaffrey, City Manager

From: Zackery Good, Assistant to the City Manager

Date: March 5, 2020

Re: RFP# 202015 Cybrarium Attractions; RFP# 202016 Cybrarium YR Cube; RFI# 202024 Design Firms for a Cybrarium Attraction (Book Mountain)

The Cybrarium will be a state-of-the-art library facility that incorporates elements of traditional libraries into a one-of-a-kind, custom designed educational masterpiece that integrates the latest technology to provide a unique "22nd Century" experience. Its creative exterior design features innovative tilt-up panel construction with precise concrete casting for embedded reveals and striking details. The interior takes advantage of every opportunity to engulf users in an artistic and educational journey - transforming the ordinary into the extraordinary. These artistic architectural features and attractions were conceived of by Landmark Entertainment Group and designed by DLR Group. The Cybrarium is currently under construction and is expected to open in Fall of 2020.

On April 17, 2019, the Homestead City Council approved CAR #2611 - a Guaranteed Maximum Price Construction Manager at Risk Contract for the construction of the Homestead Cybrarium. At that time, the City Council also received a presentation regarding the overall project and funding sources, including approximately $1.5 million from the Public Art Trust Fund for "Attractions and Virtual Reality Cube." The procurement process being utilized for the Cybrarium YR Cube is a Request for Proposals, which provides a process whereby the contractor with the best qualifications, approach, presentation, and cost proposal may be selected to implement the project.

Request for Proposals #202015 for Cybrarium Attractions - Steampunk, Children's Theatre, and Book Mountain ("RFP") was issued on November 22, 2019. The City contacted more than 342 vendors and received one proposal in response to the RFP from ML3 Media & Associates ("ML3"). A selection committee convened on January 23, 2020 to evaluate the proposal, which received an Average Score of 88.7 and Total Score of355.

RFP #202016 for Cybrarium YR Cube was issued on November 22, 2019. The City contacted more than 423 vendors and received one proposal in response to the RFP from ML3. A selection committee convened on January 23, 2020 to evaluate the proposal, which received an Average Score of 84 and Total Score of 336.

Request for Information #202024 for Design Firms for a Cybrarium Attraction (Book Mountain) ("RFI") was issued on Thursday, February 27, 2020. The City received two proposals in response

CAR #2849 -Exhibit 1 to the RFI. Staff reviewed the proposals and recommends that the City move forward with Taylor Studios, Inc. to design and create the Book Mountain Attraction. Previously, Book Mountain had been advertised as part of RFP #202015 and RFP #202023 Cybrarium Attraction - Book Mountain. Neither RFP received any responses from interested vendors in regard to Book Mountain.

Staff recommends that Mayor and Council approve the attached resolution designating the artistic value of the Cybrarium project; approving the award ofRFP #202015 to ML3 and authorizing the City Manager to negotiate and execute the contract for an amount not to exceed $400,000; approving the award of RFP #202016 to ML3 and authorizing the City Manager to negotiate and execute the contract for an amount not to exceed $700,000; and approving the award of RFI #202024 to Taylor Studios, Inc. and authorizing the City Manager to negotiate and execute the contract for an amount not to exceed $600,000.

CAR #2849 -Exhibit 1 CITY OF HOMESTEAD .. -.-~ ' • / \. I .i -- ~. '. RFP EVALUATION COMMITTEE RANKING : ~·:...,,--_ .1...... ::-~ -...c:ms1f 1:.i n lllEll'_ c: I T v 0 I I IHOMESTEAD

Title: Cybrarium Attractions RFP#: 202015 Open Date: 1/10/20 Evaluation Date: 1/23/20

Rankin Total Score Avera e Score Pro oser Amount 355.00 88.75 ML3 Media & Associates $ 400,000.00

Comments:

It is the Evaluation Committee's recommendation that the City Council authorize the City Manager or his designee to enter into negotiations with the top ranked firm ML3 Media & Associates, with regards to the above-mentioned RFP.

Upon successful negotiations with the most qualified firm that is able to meet the City's requirements, the City Manager or his designee, will then proceed with entering into an agreement with the selected firm .

Evaluation Committee Members

~.kw£ckery G d PIO

ITS A anager

CAR #2849 - Exhibit 2 CITY OF HOMESTEAD RFP EVALUATION COMMITTEE TABULATION

RFP I TITLE #202015 Cybrarium Attractions

DATE: 1/23/2020

AVERAGE VENDORS TOTAL SCORE SCORE RANKING ML3 MEDIA & ASSOCIATES 355.00 88.75

I I PROPOSER: I ML3 MEDIA & ASSOCIATES I

MAXIMUM POINTS LINDA BLANCO ZACKERY GOOD JULIO A. BREA YAN/EL CORRALES

EVALUATION CRITERIA AVAILABLE MEMBER#1 MEMBER#2 MEMBER#3 MEMBER#4

QUALIFICATIONS 20 20 20 18 16

2! PROPOSER'S APPROACH 30 24 24 27 24

3>PROPOSER'S PRESENTATION 30 24 30 27 21

4~ COST PROPOSAL 20 20 20 20 20

TOTAL POINTS 88 94 92 81 355.oo I 88.75 I TOTAL I AVERAGE I

CAR #2849 - Exhibit 2 RFP#202015 CYBRARIUM ATTRACTIONS EVALUATION COMMlt EE . CORING SHEET DATE: t.-3 Z.. D

FIRM EVALUATED: ___114_L3 ____ -'-'-----

COMMITTEE MEMBER: --~--u_· _L--_vt7__ 6_,_fb6_· _-)!l __

Weight Point Criteria Factor Subtotal

QUALIFICATIONS 18 The Proposer.has demonstrated the experience, professional skills and 2.00 x 1 = resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm's capabilities.

PROPOSER'S APPROACH '2..-1 The proposed approach demonstrates an effective process in 3.00 x = constructability, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x =

Subtotal

Price Criteria L . = 20 Cost proposal (provided by Procurement)

92 Total Points Awarded

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements)

CAR #2849 - Exhibit 2 RFP # 202015 CYBRARIUM ATTRACTIONS EVALUATION COMMITTEE SCORING SHEET DATE: _____

FIRM EVALUATED: l\J\ L 3 ~e_J ' \ Q_

COMMITTEE MEMBER: ~ (\c~ d- $ · S\ ~1'1 LL>

Weight Point Criteria Factor Subtotal

QUALIFICATIONS 'Z o The Proposer has demonstrated the experience, professional skills and 2.00 x 10 = resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm's capabilities.

PROPOSE~SAPPROACH The proposed approach demonstrates an effective process in 3.00 x = L-Lt constructability, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x =

Subtotal

Price Criteria = -----20 Cost proposal (provided by Procurement)

Total Points Awarded 88

*Points Excellent 9-10 (Exceeds minimum requirements} Good 6-8 (Meets minimum requirements} Acceptable 1-5 (Partially meets minimum requ irements/unclear) Unacceptable 0 (Does not meet requirements)

Comments: _ _~ _l _~_\_e_\,_~_·_e__ ~- ~~~-- -~__ -_ \ ~--~-- -- ~-· -~~~-L~~-~-~-~_e_~_· ~· \ Y\ S ~ ~ l \ (\ e eJ e c) --.\__., b--e c..~uy \~ _\.. € .. N o \ ci\e.v ·-\-C, a.n ~°i ·3 o, 7-o 20 RFP#202015 CYBRARIUM ATTRACTIONS EVALUATION COM~ITTE,SCORING SHEET DATE: .1/22 f!&Z{) . . I /

FIRM EVALUATED: Ml5 A4'ecft4

COMMITTEE MEMBER: tfa11i~I (lprrattz

Weight Point Criteria Factor Subtotal

QUALIFICATIONS

The Proposer has demonstrated the experience, professional skills and 2.00 x = resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm's capabilities.

PROPOSER'S APPROACH The proposed approach demonstrates an effective process in 3.00 x = constructabi/ity, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION J Renderings, material sections, cohesiveness of overall design. 3.00 x ·1- = z..

Subtotal ~ I Price Criteria I . • = .. 20 I Cost proposal (provided by Procurement)

Total Points Awarded 81

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements)

Comments:------

CAR #2849 - Exhibit 2 RFP # 202015 CYBRARIUM ATTRACTIONS EVALUATION COMMITTEE CORING SHEET • DATE: . 1- . . {) FIRM EVALUATED: }JQ i/ ?2 Qfltfu

COMMITTEE MEMBER: '?uuJ«.;flj C9'@ b

Weight Point Criteria Factor Subtotal

QUALIFICATIONS

The Proposer has demonstrated the experience, professional skills and 2.00 x JO = //0 resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm's capabilities.

PROPOSER'S APPROACH The proposed approach demonstrates an effective process in 3.00 x = 2{ constructability, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x =

Subtotal

Price Criteria = Cost proposal (provided by Procurement)

Total Points Awarded

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements) ;;m;~{ ~~~;;~(:~; t~'f~~~ 1oo~Amvnd nt; idell.1 fW' 1cie mtl/W Qftiu/ .(tU!m{tuntl. MM.. - 1lrJ i. ~ C-ta M --h~dine ~ YW~ U --tn be O.A1AJf.i.&raj--u£ &ofe,VJ1fih1g WJ '1rvv(jduL C(fflkrij We J1;c avwe

COMPLETE THE SHADED AREAS: RFP Open Date: ~i---1-/1-0/-2~01 RFP Number: 2020151 RFP Description: C brarium Attractions l Total RFP Points: ___20 .....

Vendor N p dC Points Awarded Lowest Bid: ML3 Media $ 400,000.00 20.00 2nd lowest: 0 3rd lowest: 0 4th lowest: 0 5th lowest: 0 6th lowest: 0 7th lowest: 0 8th lowest: 0 9th lowest: 0 10th lowest: 0 11th lowest: 12th lowest: 13th lowest: 14th lowest: 15th lowest:

FORMULA: 2nd lowest cost - lowest cost = X X divided by lowest cost = Y Y times the total number of cost points = Z Total number of cost points - Z = Points assigned to 2nd lowest

CAR #2849 - Exhibit 2 COST PROPOSAL RFP#202015

CAR #2849 -Exhibit 2 City of Homestead RFP# 202015 - Cybrarium

Cost Proposal Provided by: ML3 Media Michael Landsberg Founder I Owner

2420 SW 27th Ave Miami, FL 33145

PH: 305-804-6760

January 10, 2020

Attraction 1: Children's Theater at the Cybrarium

Proposed Cost for Entire Attraction: $130,000.00

$95,000 in materials, including but not limited to: • Curtains, flame retardant material, motorized system, • Fa~ade, wood and steel, including truss work • Lighting • Lighting fixtures • Sound equipment • Two large chandeliers • Projection mapping • Storage and warehousing of all materials for fabrication

$35,000 in labor, including but not limited to: • Design related to structure, truss and fa~ade • Procurement of all materials • Project management • Budget management • Fabrication and assemblage • Installation

CAR #2849 - Exhibit 2 City of Homestead RFP# 202015 - Cybrarium

Cost Proposal Provided by: ML3 Media Michael Landsberg Founder I Owner

2420 SW 27th Ave Miami, FL 33145

PH: 305-804-6760

January 10, 2020

Attraction 3: Steampunk Themed Area

Proposed Cost for Entire Attraction: $270,000.00

$180,000 in materials, including but not limited to: • Historic objects • Custom-made objects and sculptures • Historic and current Lighting fixtures • Historic Photographs • Custom flooring, either carpeting or painted wood • Projection mapping • Storage and warehousing of all materials for fabrication

$80,000 in labor, including but not limited to: • Design related to entire layout • Design and fabrication of featured sculpture • Procurement of all materials • Project management • Budget management • Fabrication and assemblage • Installation

$10,000 in contingency: • To cover miscellaneous costs such as the purchasing of additional Steampunk objects to be included in the sculpture, among other costs

CAR #2849 - Exhibit 2

Statement of Qualifications

ML3 Media has pulled together a dynamic team of experts to work on two of the three attractions within the Cybrarium - The Children's Theater and The Steampunk Themed Area. We each offer a unique skillset and together we make-up an imaginative, resourceful, highly professional, and experienced team. The Book Mountain attraction does not fall within our expertise and we have chosen not to pursue.

The City of Homestead is growing and becoming a city reimagined- embracing the past while setting-forth a bright future for its residents. A sense of pride is brewing in the city and it is palpable as we walked the streets and visited some of the local shops and government buildings. Homestead, a city reimagined

We are excited to shake-up conventional wisdom and create the library of the future that will pay tribute to the fascinating evolution of Homestead. Founded as an agrarian community, at the East Coast Railway, Homestead is also home to supersonic military aircraft and the host of an internationally acclaimed, cutting-edge auto race, breaking the limits of speed on land.

CAR #2849 - Exhibit 2 RFP# 202015 2 TEAM QUALIFICATIONS

Michael Landsberg Creative Lead I Producer

Owner and Founder of ML3 Media 2420 SW 27th Ave Miami, FL 33145 PH: 305-804-6760 [email protected]

Qualifications: Michael has more than 25 years of experience as a set-designer and builder, film producer, creative director, content creator, and marketing campaign director. He is an award-winning creative producer. Karina Diehl Project Manager I Co-Producer Professional Awards 2019 - 39th year Emmy Award nomination for 2420 SW 27th Ave Producer (Univision) Miami, FL 33145 2017 - Pulitzer Prize "Panama Papers: Dirty PH: 305-323-8846 Little Secrets" Feature film (Fusion Media [email protected] Group) 2016 - Multiple national awards: "Prison Kids" Qualifications: Feature Film (Fusion Media Group) Karina has more than 25 years of experience in 2014-15 Knight Foundation Awardee "Our project management, program development, City Thoughts" $75,000 grant for the Digital marketing and executive communications, and Ethnography Campaign community engagement. She has a Bachelor of Science degree in communications from the University of Miami. Karina also completed the Global Corporate Affairs Programme from the Cambridge Judge Business School, Cambridge England.

Professional Awards 2017 - Chicago United - Named an "Advocate for Inclusion" 2016 - Chicago United -Awarded "Benefactor of the Year" 2016 - National Latino Education Institute - Recipient of the Young Emerging Leader Award 2015 - Negocios Now - Named a "Who's Who" of the Chicago Latino Community 2011 - Hispanic Association on Corporate Responsibility (HACR) - Named a Young Hispanic Corporate Achiever

CAR #2849 - Exhibit 2 RFP# 202015 3 TEAM QUALIFICATIONS

Bruce Rosenba um Creative Co-Director, Steampunk Design I Expert Lead

2420 SW 27th Ave Miami, FL 33145 BOSTON-MIAMI 781-784-0250 [email protected]

Qualifications: Bruce Rosenbaum has more than 30 years of experience in creative design and building and is a licensed general contractor. He has dedicated his work to Steam punk design and has been dubbed "The Steampunk Guru" by the Wall Street Journal among others. He holds a Master of Business Administration from Duke University, Fuqua School of Business, Mark Landsbe rg and a Bachelor of Business Administration Engineer, from the University of Massachusetts, School Lead Archite ctural Designer of Management. He is a Massachusetts Licensed General Contractor, and 2420 SW 27th Ave MassGaming Commission Non-Gaming Miami, FL 33145 BOSTON-MIAMI Vendor Certification: NGV000629. 617-645-9535 [email protected]

Qua lifications: Mark Landsberg has more than 30 years of experience as an architect. He is a LEED Certified Registered Architect. Mark is an ongoing consultant for MIT a legal expert in preservation compliance, and an expert in both renovation, new construction and Steampunk Design. Mark has a Bachelor of Education, University of Florida and a Bachelor of Architecture, Boston Architectural College. He is a Massachusetts Registered Architect, NCARB Qualified, National LEED AP National Certification. Early in his caree r, he was a National Endowment Fellow and more recently was the lead architect of the Ice Bar featu red at Boston's Fenway Pa rk. CAR #2849 - Exhibit 2 RFP# 202015 4 Experience: Your Team

Michael, Karina, Bruce and Mark each have unique skillsets that offer the City of Homestead creative thinking, resourceful problem-solving, strong work-ethic, and professionalism that meet and exceed all criteria and expectations.

ML3 Media worked with the City of Homestead four years ago, during the creation of the new City Hall. At that time, we were hired to create a community space for video production, way beyond the definition of a TV studio. We successfully delivered a "future-proof" studio that will stay relevant for several years to come. Given our media, design and educational backgrounds, we worked hand-in-hand with The City of Homestead to meet at the intersection of form and function and deliver a high-quality build-out, on par with the best current commercial studios. The entire 45-foot set was constructed modularly in our Miami-Dade studio to carefully fit in the elevator and installed at the new City Hall.

Upon reading this RFP, we knew we had lightning in a bottle with this amazing team. With Bruce's background in Steampunk, Mark's structural expertise, Karina's organizational skills and Michael's creative leadership, we will offer a solution that builds excitement, meets all criteria and is structurally sounds for years to come.

Colleagues for more than 20 years, Karina and Michael have collaborated on several creative projects and community events hosted at ML3 Media Studios. Together they make an effective duo - Michael as creative lead, Karina as a connector and orchestrator, they brainstorm and bring big ideas to life, meeting all criteria on time and on budget.

For the last 10 years, Bruce and Mark have been involved in the re-imagining of the built environment, creating new objects that highlight the innovation of the past, while speaking to the needs of the present and the future. From repurposing all types of buildings, to reconstructing industrial machinery in new ways, they have highlighted past invention and melded it with cutting edge technology of the present and future.

As a team of four, we will bring you the best imaginative thinking, resourceful solutions, strong work-ethic, and professionalism in the business.

Ways of Working:

*Creative Direction and Day-to-Day Contact: Michael Landsberg will lead in the overall creative vision, installation, and overall project management.

*Art Direction: Bruce Rosenbaum of ModVic, will lead the design and approach for the Steampunk Themed area. Elements of this theme will carry through to the Children's Theater.

*Structural Architecture: Mark Landsberg will design the structural infrastructure of the Steam punk area.

*Project Direction and Day-to-Day Contact: Karina Diehl will manage the budget and ensure the entire project runs smoothly, on-time and on-theme.

CAR #2849 - Exhibit 2 RFP# 202015 5 Michael Landsberg: More than 20 years in project management and direction, video production, set design, and construction management.

Michael began developing an eye for design at 19 as one of the youngest staff photographers at the Miami Herald in the late 90's. He quickly transitioned from photojournalism and magazine editorials to motion picture, getting his start by producing PSA's for organizations such as the American Heart Association, The Non-Violence Project, and The American Lung Association Brings the which was one of the very first initiatives we now know as the Truth campaign.

Vision to Life Over the years he has led or participated in the design of several sets for advertising, films and performances.

Michael possesses the practical experience and innate understanding of production ensuring Ka rina Diehl: More than 20 years in smooth content workflows and delivering great project management, program development, work on-time and on-budget. communications, and community engagement.

Karina began her career in public relations at companies such as IBM and Burson Cohn & Wolfe. A sophisticated communicator, her experience includes crisis management, executive and financial communications, strategic development, multicultural marketing and public relations for global technology, automotive, consumer packaged goods, and alcohol brands.

Most recently, Karina was the senior director of community affairs at MillerCoors where she directed a national team focused on environmental sustainability, alcohol responsibility and community engagement efforts.

Over the years, she has managed Keeps It All multi-million-dollar budgets, and led several teams across the country. She has conducted ground-breaking projects such as an experiential on Track community campaign for the announcement of the Chevy Volt - one of the earliest electric cars on the market. Karina is a natural director, her leadership-style is focused on empathy and she is an expert communicator and connector. CAR #2849 - Exhibit 2 RFP# 202015 6 Bruce Rosenbaum: More than 30 years in industrial design, and a steampunk design expert forthe last 15 years. Transforms Bruce Rosenbaum of ModVic works with clients across the country to take personal, meaningful objects, creatively combining them with relevant the Ordinary and cool period pieces and machinery to transform the ordinary into incredible Steampunk functional art.

Bruce has been dubbed "The Steampunk Guru" by the Wall Street Journal and a "Steampunk Evangelist" byWired Magazine. Bruce's functional hit making artwork and ModVic (modvic.com), his Steampunk art and design company, have been featured in a Netflix documentary, the Boston Globe, The Ch icago Tribune, The New York Times, Architectural Digest and on CNN, NPR, MTV, A&E, and HGTV.

Bruce now travels the country educating others on Steampunk design. His focus is on how creative Mark Landsberg: More than 30 years in problem-solving through re-purposing and the architectural design and construction. "combination of opposites" can help transform our own lives with meaningful connections to the Since 1981, Mark Landsberg has specialized in past, present, and future. alterations and additions to older buildings as well as new construction in older neighborhoods. In more than 750 projects during the last thirty-one years, he has worked in all historic styles including, Colonial, Victorian, International Style, Art Deco, Contemporary and most recently Steampunk.

He has past and present involvement with the National Trust for Historic Preservation, Massachusetts Institute of Technology, Miami Design Preservation League, the National Endowment for the Arts, Historic Newton, and the Boston Architectural College. His restored 1884 offices and residential addition was featured Designs the in the 2018 Newton House tour. Along with carpentry, design and fabrication of Vision furn iture and sculpture, Mark is currently creating artwork in steel, ceramics, aluminum and acrylic. His onsite workshop facil itates fabrication of handmade wood and steel projects, restoration of historic objects, as well as 3D printing and prototyping.

CAR #2849 -Exhibit 2 RFP# 202015 7 .:~ 1~: I·~ APP RO TO THE . P.tlJl'1.~ JE· IN LLATION THlllB Me.dia's expertise is best utiliz two attractions; The C~illi As.previously stated, Book M n does not fall into our a!J~ o~ Attraction one: Chil 's Theater ~ 1\ As a central attraction of the Cybrar he Children's Theater willJ~e J engagement and cultural developm r all of City of Homesteaj's~yJu -"~~ ''] How It VISION: Convergence We propose a mash-up between the best of each approach. The fac will provide a beautiful smooth surf ground, will encourage audience int

Projection mapping known for its ver lighting and set designers now use a a friendly user-interface that library s.

Main Design Elements: The below is based on a steel truss c

*Curtains: Black or red flame-retarda, curtains on either side to act as backs

Rose Brand, DMX controlled track rLi' -.'!! *Fac;ade: In designing a theater tha~ design provided in the RFP for the p design of the building's exterior, mapping. A major benefit to the c thread throughout the entire Cybrariu

*Sound system equipment: A complete stage.

.. *Stage Lighting: Controlled by a 4and structure that will surround the stage fro

*Light Fixtures: We will do a seri~s F consumptio~. Lighting will be riggetclvia, Children's Theater Design Visual Approach

Sample of Projection mapping, "Simple design" The concept is to have the versatility to project, everything from Holiday designs, to thematic licensed imagery for particular productions. CAR #2849 -Exhibit 2 RFP# 20201 5 9 Children's Theater Timeline:

*February - March: Design approval process begins. Complete sketches will be drafted by ML3 Media and Associates and approved by City of Homestead.

*April, May June: Procurement of approved designs. Everything from curtains, wood and steel for construction to lighting fixtures and motorized tracking will all be researched and sourced at this time.

*July - August: Production of majority of the approved stage will be fabricated off-site. Stage will be built modularly for a smooth install.

*September - October: Shipment and installation of entire stage and all materials, including lighting, sound cabinets, flooring, motorized curtains, and lighting and controls.

.CAR #2849 - Exhibit 2 RFP# 202015 10 Attraction three: Steampunk Theme i

,}-?- •:::,.,q~,~t.---lltl :·--,-;;;, /{~;: )9~: . How_ vvO~~~Z:&~J~i(i' __ ·1s·1on: _,,.,...... ----·---~·······--·-·~.a.·..=·· ·.. · · ··-· ,. · V -::.#' -- / ! <:... -"' '°';:,~,,;O> Planes, Trains, Automooff~s= 5teatn12utfk1:.Ti('-

, - J •.f-'' . .•:~~-~"·- <::~,'\~ ~ ~ f 0 Our vision wjll celebrate HomesteCJ*st~ -- l~ovati~e~srof the: ~ast Coast Railway, wJ1jle"s-e"tti ~g a shining exampl_~i of the new energ'.y-6p t _ , logy brqiu$~~ by Homeste~~ in the presen!_..ar-rd~ envisioning a path for a bright~resilient and glpwin'g future-:----, i. H' -::: -~ ~ l ! \..,c#~ · :'~-i -~-;--. r~ . i -- rr 1 i Lt 1, : -;-·1 i l t: ,~--/~ i · Our focus is on ;creat!_n~ ~'hi~-m)aking! funct)o'.nal S~e?mP,pnJ)tplanes, tr~ins and automobiles - inf~si~g modern/ty _info;,, ~J;loric objepts, ~-~c.bjn~{Y{ eqi~i~n;ient~oe11lfrc1i~epural salivage from ,__the railway, _buildings, and th~ city orldo;mestead.i _.../ i 1 t , I , ! 1 ;,..,.,,,.' l ! l ti •• : : 1 ~:will creat: a~SR!3•c:.e-~us:~)-, . L~;;:;~~phdr o~~~~rworkertlste~!isis, engi~eers and t~chnologists tsitveling on an e~rly; 19iO~s ri~~rail""ibfofgfrsip9'ce'!3rad ~im_e tot~ pras~nt and fut;urE:! of Hom'.estead. Cars c:i'rid'~-~nes ~ill al\o):ie~ea:tw- 1il!rprir]i1rily uS,e}re~ 1~r~dsed p~je1tf a~? photogr~p;hic i~ages. Some text. an_d s1~ns w1~~5~1.1 ..~6,~sto~~- ~mestead,has-he1tlt'Where 1t--i.s~now;·a!'1d where if 1s going. ,

And it'.s"'n;~·.just aeeftbuilding beaLitifu ~-·--:~~s and sp~ces. 'lt~~·~b~~~·-h:e1Ji~9'to bui;ld beautiful minds. Our $tea',;;,pun,JJ:spa-z~.·~41 become th~ ceriterl[or innovative learning: Teaching concret~"exg,mple~ of-creative p_r~J?te~·-~sf~'?iti(,j611aborati~~ an~ re~ilien~. Students ~ill gain a deep'er un,J~~.:.:tanding on how.th~ fusing, , ,,.·df oppo~1~es sue~ as the familiar w1thtne oovel; art and· science; form and fumctJ?n;'past/present/future; heart, . mind an~ .s6ulwillchange lives and tile world. ' · ··"'" · • ...

-~-

1 ~ Collcrborati~n!Team Building . t ' - Ada~tive Reuke!Resilience

CAR #2849 - Exhibit 2 11 Main Design Elements

*Flooring: Within the theme of a time traveling East Coast Railway train, we suggest a customized printed carpet or painted wood spiral/helix design starting from the walls to a center point where a central Steampunk sculpture sits.

*Wall coverings: The walls will be covered in photographs, custom-built sculptures or actual period objects that will all act as a timeline beginning in 1913. Examples include, front view of a steam train engine, steam whistles, train wheels and tracks, plane propellers, car lights.

*Ceiling: Standard plaster/gypsum board white finish. Projection mapping on the ceiling would project spirals, train tracks, and other Steampunk designs.

*Lighting Fixtures: Within the theme of a time traveling East Coast Railway train we will repurpose railroad lighting for hanging fixtures and wall mounted sconces - all new wiring - UL approved.

*Featured Sculpture: Approximately 8 feet long, this would be a custom-built sculpture incorporating a plane, train and car. How it Works would be the main driver of the design.

Timeline: *February - March: Design approval process begins. Complete sketches will be drafted by ML3 Media and Associates and approved by City of Homestead.

*April: Finishes such as the exact flooring, wall coverings, ceiling finish, light fixtures and all other design elements reviewed and approved.

*May-June: City of Homestead approves all designs, including feature sculpture and off-site fabrication begins.

*June - July: Approved, featured sculpture is built off-site at Boston studio.

*August: Key elements transported to South Florida warehouse for local assemblage. All designs will be fabricated modularly for a smooth install. City of Homestead team signs-off on all approved design-builds.

*September - October: Assemble and Install entire space at the Cybrarium.

CAR #2849 - Exhibit 2 RFP# 202015 12 Steampunk Design Visual Approach

Sketches of the treatment for the Steam punk Themed area. Note the featured sculpture concept based on "How It Works" utilizing planes, trains and automobiles as the theme.

CAR #2849 - Exhibit 2 RFP# 202015 13 Additional Ideas

Upon award of contract, ML3 Media recommends The City of Homestead implement these three ideas to build awareness of and increase community engagement for the Cybrarium and its attractions. These ideas are separate from the scope of work and budget assigned in the RFP.

Potential Partnerships: Once the contract is secured, ML3 Media would reach out to South Florida-based companies and institutions such as Magic Leap, BrightlineNirgin Train, University of Miami, Baptist Hospital, Florida International University, American Airlines and Carnival Cruise Lines to develop sponsored programming available exclusively at the Cybrarium.

Partnership Example: American Airlines: Partner with the Airline to develop a "History of Aviation" in South Florida. In keeping with the "Past, Present, Future" them we would do the following in Steampunk Style

Objective: 1. Build excitement around a career in aviation. 2. Build awareness of the history of aviation in South Florida.

Past: Include background on pioneers such as Amelia Earhart- Her Voyage Around the World began in Miami. Present: Feature the latest in aviation technology with a focus on American Airlines - new planes, top pilots and new routes. (AA is one of the largest employers in Miami) Future: What's to come in aviation - what are the big ideas?

Programming: SteampunkineticsTM: Creative Workshop for Autistic Students. Objective: Encourage autistic students to communicate with others, reduce anxiety, and work in a team setting.

How: Engage students in an activity that captures their imagination by giving them a shared goal to build a sculpture together. The workshop will encourage students to coordinate together and work with other teams. It is led by Bruce Rosenbaum or another Steampunk expert and would be a five-eight hour session. Students leave feeling fulfilled and accomplished, having solved a problem and created something new using repurposed materials and creative thinking.

Makers Market Pop-Up Event: Host a regular event, monthly, quarterly or annually, inviting "makers" from close-by and abroad to display their inventions at the Cybrarium. The market could be just that, a market for local makers to sell and build awareness of their designs. Or it could be a full day of educational activities including talks, workshops and programming that would bring the community to the Cybrarium, building awareness and excitement of the space. Ideally, the City of Homestead would work with local companies to sponsor this event.

CAR #2849 - Exhibit 2 RFP# 202015 14 References Michael Landsberg Karina Diehl

Mike Roblin Pete Marino, President of Emerging Growth MCM Construction Molson Coors [email protected] 312-496-2971 305-541-0000 [email protected] Tailer Senior Televisa, Poder, Univision, Uforia 305-471-3900 Zandra Zuno Baermann, Sr. Vice President of [email protected] Communications and Marketing UnidosUS (formerly National Council of La Raza - Mara Farina NCLR) VP/ Fusion Media Group 202-776-1701 305-4 71-3 900 [email protected] [email protected]

Maria Budet, Chief Marketing Officer Miami-Dade Beacon Council 305-579-1300 [email protected]

Bruce Rosenbaum Mark Landsberg Joe Capalbo Charles Treister, Broker & Developer General Manager 1624 Micanopy Avenue, Miami, FL 33133 Kimpton Hotel [email protected]. 785.6266 25 Edwin Land Blvd Cambridge, MA 02141 Kenneth Berman Esquire, Partner, Nutter (617) 395-2520 Nutter, 155 Seaport Blvd., Boston, MA 02210 [email protected] [email protected] .640.2600 Project: Celeste -- Steampunk Armillary Brad Braufman, Filmmaker Michel Berger 34 Rogers Avenue, Somerville, MA 02144 Founder [email protected] Forefront 800 River Road Cisco Meneses, Fire Escape Engineers Fairhaven, NJ 07704 616 Washington St., #7 Lynn, MA 01901 (732) 212-0800 x1103 [email protected] 78.2287 Project: Flying Cloud Clipper Ship

Simon Luxenburg Senior Programming Staff Camp Ramah 39 Bennett Street Palmer MA 01069 Project: Steampunkinetics CAR #2849 - Exhibit 2 RFP# 202015 15 TcHANKYOU

A lifetime in South Florida means we have a deep appreciation and love for our home and community. We want to see The City of Homestead thrive and know the Cybrarium will be a place of inspiration for its residents. Our expert team not only has the skillset and deep experience to deliver long-lasting, dynamic and engaging attractions, we have the heart to do so. We look forward to working together on a bright future for Homestead. RFP#202015 CYBRARIUM ATTRACTIONS

Respondent List

ML3 Media & Associates 2420 SW 27th Avenue Miami, FL 33145 Contact: Michael Landsberg T: 305-925-7567 Email: [email protected]

Opened & Received by: Xintia Rubio-Rojas, CPPB No. of Vendors Contacted: 342+ RFP Opening Date: 01/10/2020 No. of Vendors at Pre-Proposal Meeting: l Date advertised: 1112212019 No. of Vendors Responded: l Publications: South Dade News Leader/Daily Business Review City's website/Demandstar.com

CAR #2849 - Exhibit 2 CITY OF HOMESTEAD , /~ ~., ,, r r~~\ ' RFP EVALUATION COMMITTEE RANKING ~i':. . :ir~ .;;:i c 1 r" 1l f [ IHOMESTEAD

Title: Cybrarium VR Cube RFP#: 202016 Open Date: 1/10120 Evaluation Date: 1/23/20

Rankin Total Score Avera e Score Pro oser Amount 336.00 84.00 ML3 Media & Associates $ 700,000.00

Comments:

It is the Evaluation Committee's recommendation that the City Council authorize the City Manager or his designee to enter into negotiations with the top ranked firm ML3 Media & Associates, with regards to the above-mentioned RFP.

Upon successful negotiations with the most qualified firm that is able to meet the City's requirements, the City Manager or his designee, will then proceed with entering into an agreement with the selected firm.

Evaluation Committee Members j,a-eUfj PoevQ ZkeryGOOd PIO

CAR #2849 - Exhibit 3 CITY OF HOMESTEAD RFP EVALUATION COMMITTEE TABULATION

RFP I TITLE #202016 Cybrarium VR CUBE

DATE: 1/23/2020

AVERAGE VENDORS TOTAL SCORE SCORE RANKING ML3 MEDIA & ASSOCIATES 336.00 84.00

PROPOSER: ML3 MEDIA & ASSOCIATES

MAXIMUM POINTS LINDA BLANCO ZACKERY GOOD JULIO A. BREA YAN/EL CORRALES

EVALUATION CRITERIA AVAILABLE MEMBER#1 MEMBER#2 MEMBER#3 MEMBER #4

QUALIFICATIONS 20 20 20 18 12

2 PROPOSER'S APPROACH 30 27 24 27 15

3 PROPOSER'S PRESENTATION 30 24 27 27 15

4 COST PROPOSAL 20 20 20 20 20

TOTAL POINTS 91 91 92 62 336.oo I 84.00 I TOTAL I AVERAGE I

CAR #2849 - Exhibit 3 RFP#202016 CYBRARIUM VR CUBE .. EVALUATION COMMITT ES ORING SHEET DATE: ""'

FIRM EVALUATED: ...,...__M_L-_3--'----..,.-'----'---

COMMITTEE MEMBER: ..::{tlvio IJ/IA54

Weight Point Criteria Factor Subtotal

QUALIFICATIONS

The Proposer has demonstrated the experience, professional skills and 2.00 x = 18 resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm's capabilWes.

PROPOSER'S APPROACH The proposed approach demonstrates an effective process in 3.00 x = constructabilify, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x =

Subtotal 1-i

r- . ·--_.-.-·-=Tr"_·-.-.. ·1 Price Criteria Li_,:. --: ; . =.. . .. ·.. 4'.~ ·: . - Cost proposal (provided by Procurement)

Total Points Awarded 92

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements)

Comments:------'------

CAR #2849 - Exhibit 3 RFP # 202016 CYBRARIUM VR CUBE EVALUATION COMM iTTEE S ORING SHEET • DATE: l . -;_ 2-.J.::) FIRM EVALUATED: f\,1 L 3 Med 1 a COMMITTEE MEMBER: L1 rid a S . BLf\1'! LO

Weight Point Criteria Factor Subtotal

QUALIFICATIONS

The Proposer has demonstrated the experience, professional skills and 2.00 x \0 = 2o resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm's capabilities.

PROPOSER'S APPROACH The proposed approach demonstrates an effective process in 3.00 x 9 = ·l+ constructability, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x =

Subtotal

Price Criteria = 20 Cost proposal (provided by Procurement)

Total Points Awarded 91

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements) RFP # 202016 CYBRARIUM VR CUBE E\(ALUATION COMMZT.f.E SCORING SHEET DATE: l 'Z ~Z/) j

FIRM EVALUATED: /l(l~ ~!ti/a., COMMITTEE MEMBER:_%_'a_n_1~~/ ___ (; ___1_·r._~-~--

Weight Point Criteria Factor Subtotal

QUALIFICATIONS

The Proposer has demonstrated the experience, professional skills and 2.00 x (;; = /Z- resources needed to provide the seNices needed to complete the project success.fully and on schedule. Professional references may also provide strong indication of the firm's capabilities.

PROPOSER'S APPROACH The proposed approach demonstrates an effective process in 3.00 x = /~ constructability,. time line, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x =

Subtotal

Price Criteria e,· ..· '20 Cost proposal (provided by Procurement)

62 Total Points Awarded

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements)

CAR #2849 - Exhibit 3 RFP # 202016 CYBRARIUM VR CUBE EVALUATION COMMITTEE SCORING SHEET • DATE: 0\ l "f-1{ 26:> kD FIRM EVALUATED: DJl-'f; yY).Q)ia

COMMITTEE MEMBER:~ {yooj)

Weight Point Criteria Factor Subtotal

QUALIFICATIONS

The Proposer has demonstrated the experience, professional skills and 2.00 x = resources needed to provide the services needed to complete the project successfully and on schedule. Professional references may also provide strong indication of the firm 's capabilities.

PROPOSER'S APPROACH The proposed approach demonstrates an effective process in 3.00 x = constructability, timeline, and all aspects of the scope of work, successfully integrates technical activities and for cost efficiencies.

PROPOSER'S PRESENTATION

Renderings, material sections, cohesiveness of overall design. 3.00 x = 2 1-

Subtotal '1 \

Price Criteria Cost proposal (provided by Procurement)

Total Points Awarded

*Points Excellent 9-10 (Exceeds minimum requirements) Good 6-8 (Meets minimum requirements) Acceptable 1-5 (Partially meets minimum requirements/unclear) Unacceptable 0 (Does not meet requirements)

Comments: ~1)~Q~...... ____...,,lt,"""""'ffY.,._._...... OfDi._,h...... __,,.,.,(..__il,"'-'-'-jfVJ_{.___...,SC~'Jiflk~,,,,_{~~ff_ .0ltf,~~-·- 'R~fw­

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CAR #2849 - Exhibit 3 RFP COST POINTS Note regarding price: The firm providing the lowest cost to the City will receive the maximum number of points. Others will be awarded per formula shown at bottom of page.

~----- COMPLETE THE SHADED AREAS: RFP Open Date: 1/10/201 RFP Number: 2020161 RFP Description: Cybrarium VR Cube I Total RFP Points: 20 I

v p dC Points Awarded Lowest Bid: ML3 Media $ 700,000.00 20.00 2nd lowest: 0 3rd lowest: 0 4th lowest: 0 5th lowest: 0 6th lowest: 0 7th lowest: 0 8th lowest: 0 9th lowest: 0 10th lowest: 0 11th lowest: 12th lowest: 13th lowest: 14th lowest: 15th lowest:

FORMULA: 2nd lowest cost - lowest cost = X X divided by lowest cost = Y Y times the total number of cost points= Z Total number of cost points - Z = Points assigned to 2nd lowest

CAR #2849 -Exhibit 3 COST PROPOSAL RFP#202016

CAR #2849 - Exhibit 3 City of Homestead RFP# 202016 - VR Cube

Cost Proposal Provided by: ML3 Media Michael Landsberg Founder I Owner

2420 SW 27th Ave Miami, FL 33145

PH: 305-804-6760

January 10, 2020

Virtual Reality Cube

Proposed Cost for Entire Attraction: $700,000

$500,000 in materials, including but not limited to: • Outer cladding • CCTV set-up • Flooring • Ceiling • Lighting • 16 custom, mounted chairs • Licensing • 16+ VR headset kits • Monitors • Computer towers

$200,000 in labor, including but not limited to: • Design related to entire layout • Design and fabrication of interior and exterior cladding • Expert technology staff to design and set-up entire system • Procurement of all materials • Project management • Budget management • Fabrication and assemblage • Installation

CAR #2849 - Exhibit 3

Statement of Qualifications:

ML3 Media & Associates is comprised of a seasoned group of experts to work on the Virtual Reality Cube within the Cybrarium. Michael Landsberg, Karina Diehl and Mark Landsberg & associates each offer a unique skillset and to­ gether we make up an imaginative, resourceful, and experienced team. As an expert in virtual reality/360 capture, Michael will lead the team on this project and direct the design and interior fabrication of the space.

As a city reimagined, Homestead is ushering in a new, dynamic and technologically advanced future. The Cybrarium is a perfect example of how The City is shaking-up conventional wisdom and creating a library of the future. Homestead, a city reimagined

Catering to the future technology inventors whom will be walking the halls of this Cybrarium, we will create a VR Cube that engages and sparks curiosity. Presenting science, technology, engineering and math in a fun and entertaining platform is at the forefront of our thinking in designing this space for Homestead's youth.

In reviewing your request for proposal, we can see that you get it, and need the right collaboration of visionaries and craftspeople to pull it off. We are that team.

CAR #2849 -Exhibit 3 RFP# 202016 2 TEAM QUALIFICATIONS

Michael Landsberg Creative Lead I Producer Day-to-Day Project Co-Lead

Principal and Founder of ML3 Media 2420 SW 27th Ave Miami, FL 33145 PH: 305-804-6760 [email protected]

Qualifications: Michael has more than 20 years of experience in the production industry and has worked on several projects filmed in 360 VR, such Ka rina Die hl as "Prison Kids" hosted by Russel Simmons, Proje ct Manager I Co-Producer "Mars 2030" produced by Univision@ NASA, Day-to-Day Project Co-Lead and a MasterCard Livestream Activation at the company's annual conference, among others. 2420 SW 27th Ave His experience also includes set design and Miami, FL 33145 build, film production, content creation, and PH: 305-323-8846 project direction. [email protected]

Professiona l Awa rds Qua lificat ions: He is an award-winning creative producer: Karina has more than 25 years of experience in 2019 - 39th year Emmy Award nomination for project management, program development, Producer marketing and executive communications, and 2017 - Pulitzer Prize "Panama Papers: Dirty community engagement. She has a Bachelor Little Secrets" Feature film (Fusion Media of Science degree in communications from Group) the University of Miami. Karina also completed 2016 - Multiple national awards: "Prison Kids" the Global Corporate Affairs Programme Feature Film (Fusion Media Group) from the Cambridge Judge Business School, 2014-15 Knight Foundation Awardee "Our Cambridge England. City Thoughts" $75,000 grant for the Digital Ethnography Campaign.2014-15 Knight Professiona l Awards Foundation Awardee "Our City Thoughts" 2017 - Chicago United - Named an "Advocate $75,000 grant for the Digital Ethnography for Inclusion" Campaign 2016 - Chicago United -Awarded "Benefactor of the Year" 2016 - National Latino Education Institute - Recipient of the Young Emerging Leader Awa rd 2015 - Negocios Now - Named a "Who's Who" of the Chicago Latino Community 2011 - Hispanic Association on Corporate Responsibility (HACR) - Named a Young Hispanic Corporate Achiever CAR #2849 - Exhibit 3 RFP# 202016 3 TEAM QUALIFICATIONS

Mark Landsberg Creative Co-Director, Lead Architectural Designer

2420 SW 27th Ave Miami, FL 33145 BOSTON-MIAMI 617-645-9535 [email protected]

Qualifications: With more than 30 years of experience, Mark Landsberg is a LEED Certified Registered Architect. He is an ongoing consultant for MIT, a legal expert in preservation compliance, and an expert in both renovation, new construction and Steampunk Design. Mark has a Bachelor of Education, University of Florida and a Bachelor of Architecture, Boston Architectural College. He is a Massachusetts Registered Architect, NCARB Qualified.

CAR #2849 - Exhibit 3 RFP# 202016 4 Experience The Team

Brothers, Michael and Mark Landsberg at ML3 Media worked with the City of Homestead four years ago, during the imagining and creation of the new City Hall. At that time, we were hired to create a community space for video production, way beyond the definition of a TV studio. We successfully delivered a "future-proof" studio that will stay relevant for several years to come. Given our media, design and educational backgrounds, we worked hand-in­ hand with The City of Homestead to meet at the intersection of form and function and deliver a high-quality build-out, on par with the best current commercial studios. The entire 45-foot set was constructed modularly in our Miami-Dade studio to carefully fit in the elevator and installed at the new City Hall.

Colleagues for more than 20 years, Karina and Michael have collaborated on several community events hosted at ML3 Media Studios and creative projects. Together they make an effective duo - Michael as creative lead, Karina as a connector and orchestrator, they brainstorm and bring big ideas to life, meeting all criteria on time and on budget.

As a team of three, we will bring you the best thinking, work-ethic, resourceful solutions, and professionalism in the business.

Ways of Working: Creative and Artistic Direction, and Day-to-Day Contact: Michael Landsberg and a seasoned team of VR Guru's will lead in the overall creative vision, installation, and project management.

Structural Architecture: Mark Landsberg will design the structural infrastructure and networking of the VR Theater/ Cube experience.

Project Direction and Day-to-Day Contact: Karina Diehl will manage the budget and ensure the entire project runs smoothly and on-time.

CAR #2849 - Exhibit 3 RFP# 202016 5 Creates the Vision and Brings it to Life

Michael Landsberg: 20 years in project management and direction, video production, set design, and entertainment construction management.

Michael has deep experience in capturing virtual reality, having worked on several projects filmed in 360 VR, such as "Prison Kids" hosted by Russel Simmons, "Mars 2030" produced by Univision, and the yearly MasterCard livestream activation, among others. He began developing an eye for design at 19 as one of the youngest staff photographers at the Miami Herald in the late 90's. He quickly transitioned from photojournalism & magazine editorials to motion picture, getting his start by producing PSA's for organizations such as the American Heart Association, The Non-Violence Project, and The American Lung Association which was one of the very first initiatives we now know as the Truth campaign.

Over the years he has led or participated in the design of many sets for films, advertising, and performances. Michael has been working for networks and agencies such as Nat Geo, Disney, Discov­ ery Channel, ABC, NBC, CBS, NYT, Univision and agencies such as Beacon, McCan Erricson, FMG, MARCA USA and many more.

Immediately, Michael Intends on brokering a sponsorship deal between Univision/Nasa's VR Mars ex­ perience for use in the Cybrarium VR Theater.

Michael possesses the practical experience and innate understanding of production ensuring smooth content workflows and delivering great work on-time and on-budget.

CAR #2849 - Exhibit 3 RFP# 202016 6 Structures the Vision

Mark Landsberg: More than 30 years in architectural design and construction.

Since 1981, Mark Landsberg has specialized in alterations and additions to older buildings as well as new construction in older neighborhoods. In more than 750 projects during the last thirty-one years, he has worked in all historic styles including, Colonial, Victorian, International Style, Art Deco, Contemporary and most recently Steampunk.

He has past and present involvement with the National Trust for Historic Preservation, Massachusetts Institute of Technology, Miami Design Preservation League, the National Endowment for the Arts, Historic Newton, and the Boston Architectural College. His restored 1884 offices and residential addition was featured in the 2018 Newton House tour.

Along with carpentry, design and fabrication offurniture and sculpture, Mark is currently creating artwork in steel, ceramics, aluminum and acrylic. His onsite workshop facilitates fabrication of handmade wood and steel projects, restoration of historic objects, as well as 3D printing and prototyping. Early in his career, he was a National Endowment Fellow and more recently was the lead arch itect of the Ice Bar featured at Boston's Fenway Park.

CAR #2849 -Exhibit 3 RFP# 202016 7 Keeps It All on Track

Karina Diehl: 20 years 1n project management, program development, communications, and community engagement.

Karina began her career in public relations at companies such as IBM and Burson Cohn & Wolfe. A sophisticated communicator, her experience includes crisis management, executive and financial communications, strategic development, multicultural marketing and public relations for global technology, automotive, consumer packaged goods, and alcohol brands.

Most recently, Karina was the senior director of community affairs at MillerCoors where she led a national team focused environmental sustainability, alcohol responsibility and community engagement efforts.

Over the years, she has managed multi-million-dollar budgets, and led several teams across the country. She has led ground-breaking projects such as an experiential community campaign for the announcement of the Chevy Volt - one of the earliest electric cars on the market. Karina is a natural director, her leadership-style is focused on empathy and she is an expert communicator and connector.

CAR #2849 - Exhibit 3 RFP# 202016 8 APPROACH TO THE PROJECT AND

INSTALLATION', TIMELINE

Virtual Reality Cube

The Virtual Reality Cube will generate engagement and excitement at the City of Homestead's State of the Art Cybrarium. It's the central attraction that will bring the library into the 21st Century and build excitement for all guests young and old.

VISION: Reality, Cube

Because the cube will essentially be a viewing experience, the interior will be designed as a comfortable experience in the style of the most modern movie theaters. Soft, plush chairs will be mounted to the wall that are also nimble and adaptable to a gaming experience. Participants will be able to move along with the virtual reality they are watching.

CCTV cameras will be installed to record the participants. Video will be streamed in real-time on monitors af­ fixed to the outer wall, visible to front desk and security to ensure a possitive and clean learning experience. i

Main Design Elements:

Interior Finishes: Walls and floors will be covered in black carpeting with print for sound attenuation. We will also install LED lighting stipes throughout, starting at the entrance and running up the walls to the high ceiling­ with a nod to the set design in the movie "Tron". For now, we recommend the ceiling remain as-is. If possible and/or necessary for sound proofing, we will also cover the ceiling in black carpeting and or ceiling treatment.

Exterior Finish: Cladding on the outside of the VR Cube will mirror the exterior of the building. Materials will be faux cement, with original design inspired metal cladding.

Fold Down Seats: Wall mounted fold-down seats that will accommodate a minimum of 16 guests at one time will either be custom-made or purchased, depending on budgetary constraints and what is available on the market at the time of procurement/ Build.

VR Equipment & Media: We recommend using 16 Vive Pro Head-set Kits. Each comes with a 6-month renew­ able membership for content as a base.

CAR #2849 - Exhibit 3 RFP# 202016 9 VR Cube Timeline:

Stage 1: Programming - procure licensed educational software programing & hardware including servers, headsets & monitors. Design structure - Interior design and decor video wall, exterior cladding design, interior lighting, floors, system networking, CCTV etc..

Stage 2: Networking, lighting install, video-wall/billboard install, creation of metal cladding exterior off-site, VR Theater lay-out and seating system install, systems testing.

Stage 3: Art direction, painting, lighting, final details of decor and design.

Stage 4: Staff training on the operations of the educational/ Experiential based licensed VR content.

RFP# 202016 10 References

Michael Landsberg Karina Diehl MolsonCoors Mike Roblin 312-496-2971 MCM Construction [email protected] [email protected] Pete Marino, President of Emerging Growth 305-541-0000 UnidosUS (formerly National Council of La Raza Tailer Senior Televisa, Poder, Univision, Uforia - NCLR) 305-471-3900 202-776-1701 [email protected] [email protected] Zandra Zuno Baermann, Sr. Vice President of Mara Farina Communications and Marketing VP/ Fusion Media Group 305-471-3900 Miami-Dade Beacon Council [email protected] 305-345-8285 [email protected] Phil Levie Maria Budet, Chief Marketing Officer NBC/ Fusion Media Group [email protected] The Joly Family Restaurant Group 503-789-1299 [email protected] Christian Joly, Company Partner

Mark Landsberg Charles Treister, Broker & Developer 1624 Micanopy Avenue, Miami, FL 33133 [email protected]. 785.6266

Kenneth Berman Esquire, Partner, Nutter Nutter, 155 Seaport Blvd., Boston, MA 02210 [email protected] .640.2600

Brad Braufman, Filmmaker 34 Rogers Avenue, Somerville, MA 02144 [email protected]

Cisco Meneses, Fire Escape Engineers 616 Washington St., #7 Lynn, MA 01901 [email protected] .378.2287

CAR #2849 - Exhibit 3 RFP# 202016 11

RFP#202016 CYBRARIUM VR CUBE

Respondent List

ML3 Media & Associates 2420 SW 27th Avenue Miami, FL 33145 Contact: Michael Landsberg T: 305-925-7567 Email: [email protected]

Opened & Received by: Xintia Rubio-Rojas, CPPB No. of Vendors Contacted: 423+ RFP Opening Date: 01110/2020 No. of Vendors at Pre-Proposal Meeting: l Date advertised: 1112212019 No. of Vendors Responded: l Publications: South Dade News Leader/Daily Business Review City 's website/Demandstar.com

CAR #2849 -Exh ibit 3

March 3, 2020

Ms. Xintia Rubio-Rojas Senior Buyer City of Homestead 450 SE 6th Avenue Homestead, FL 33030

Dear Ms. Xintia,

Igniting imagination through education and play is a wonderful method to bring excitement to your new library. Many of our projects help inspire those of all ages to explore the world around them through exhibits like the one you wish to create with the Book Mountain. We hope to serve you by providing our expertise and guidance for the success of this project.

In our project examples, we are showcasing some of our favorite unique, custom-made exhibits that continue to inspire communities. Like a really good book, the stories we tell jump off the pages and into the hearts of the visitors. The stories that we tell can help describe a friendly forest, an adventurous history, or the happy life of an insect.

We offer a unique process and the expertise to create an engaging and inspiring visitor experience. Some of our credentials include:

• Over 700 completed projects in 44 states and four countries • 5-Year Warranty on design/build projects, we build to last • 29 years of creating inspiring experiences • 70% of our clients are repeat • Diverse in-house staff adept at interpreting, designing, and fabricating exhibits • We' re friendly and fun to work with • Reputation for completing projects on time and within budget • Unique and proven PROCESS

Our mission is to create products and environments that inspire people. Taylor Studios is very passionate about fulfilling that mission and it shows in the work that we do. It would be an honor to help you achieve the excitement that you would like to see in your library.

Hire us as your exhibit partner, and you will be proud of the experience we create together.

Sincerely, ~L

Danielle Rice Account Executive [email protected] 217-893-4874 x120

Taylor Studios, Inc. taylorstudios.com 1320 Harmon Drive t. 217.893.487 4 Rantoul, IL 61866 IctF:t~~s9!°.~~ COMPANY INFORMATION 4

KEY STAFF 8

SIMILAR PROJECT EXPERIENCE l 0

QUOTE: "The translormation was actual/!/ better than I had expected. &.>hen a visitor enters the Visitor Center now - there's a '&.>ow' factor. Not onl!I are the exhibits educational - the!/ are stunning, too. The exhibits actual/!/ make the space look larger. I was concerned that things would look cluttered, but it is the exact opposite. &.>e could not be happier with the finished product!" -Heidi Kortright Executive Director Beaver Lake Nature Center CAR #2849 - Exhibit 4 NAME & ADDRESS: CONTACT:

Taylor Studios, Inc. Dan iell e Rice 1320 Harmon Drive Account Execut ive Rantoul, IL 61866 217-893-4874 www.taylorstudios.com [email protected]

TYPE OF YEAR ORGANIZATION ESTABLISHED:

S-Corp 1991 29 years in business

CAR #2849 - Exhibit 4 COMPANY INFORMATION ·_ HISTORY PARTNERSHIP

Founded in 1991, Taylor Studios, You need to be comfortable that Inc. began as a mail order we are the right partner for you. business creating museum-quality Therefore, we have to talk about artifacts, fossil reproductions, and ourselves to prove it. You'll notice exhibits for museums and other we are a combination of art and clients from a garage and business. Our portfolio shows our renovated chicken coop. Quickly creativity. Sometimes the unseen recognized for the passion and is the processes that help us get expertise brought to each project, there. As your expert guide, it is the company initially carved out a our job to create inspirational niche in the paleontology, experiences within budget, keep archaeology, and natural history the project on schedule, and fields. Today, Taylor Studios is utilize our proven processes to recognized as an industry leader ensure success. in exhibit planning, design, fabrication, and installation, serving a diversity of clients Rantoul, IL throughout the country. Our 3D storytelli ng now reaches beyond natural history to cultural history, history walls, and immersive environments of all kinds. STATS I 70% 29 700+ Repeat Client Rate Years of Experience Projects Completed

CAR #2849 - Exhibit 4 COMPANY INFORMATION PRIMARY DISCIPLINES & EXPERTISE

The disciplines and expertise we employ in-house work together to offer you the best experience and product that you'll ever receive working with an exhibit contractor.

Research Design Development Interactive Des ign Interpretation Tec hnical Des ign Lighting Des ign DESIGN lnter-pretive Planning Ar-W act Di splay Des ign Workshop Fc:i cilitation Co pywriting Gr-a phi c Des ign Resource Ana lys is Co nce pt Des ign Gr-a phi c Product ion

Metalsmithing Woodworking lnteractives and AN Sculpting Finish Woodworking Murals & Illustrations FABRICATION Lifecasti ng Casework & Cabinetry Prop-making Model-making Thematic Painting Costuming Construction Drawing Groundforms

QUOTE: "lilorlcing with Taylor Studios was a pleasure. They were llexible to our needs. lile would hove weekly calls which kept us on top ol things and mode it easy to communicate. II we needed to address something outside ol the weekly toll it was a/wags o promote response., whether bg email or phone tall. This project was very detail spetilit and there was never a lack in providing the in-depth details so that we were all on the some page and lelt tomlortoble moving lorward. lile would love to work with them again." - Daniel Trautner Deputy Director Recreation and Parks Rancho Palos Verdes, California CAR #2849 - Exhibit 4 COMPANY INFORMATION CAR #2849 -Exhibit 4 COMPANY INFORMATION BETTY BRENNAN JASON COX Betty leads the Jason sets the creative company to success. tempo.

She oversees all After 20 years with departments, ensuring Taylor Studios, Jason's the entire organization guidance and runs in accordance experience will ensure with Taylor Studios' a successful project high standards for your from design through project. fabrication.

OWNER & CEO CREATIVE DIRECTOR

BRANT HENDRICKS JONATHAN HAFER Brant is responsible for Jonathan leads the financial operations. design department.

For this project, Brant From brainstorming to will be responsible for scheduling, Jonathan's invoicing. His goals include analytical and supporting the design observational skills team through every ensure projects stay on step of your project. schedule and in

FIN AN CI AL MAN AGER budget. DESIGN MANAGER

DREW LEVAN MOLLY FULLAN Drew creates efficient Molly leads the project schedules and realistic management budgets. department.

Using his analytical For this project, she skills, he has will monitor and developed a database coordinate the daily to review actual costs work-flow and of past projects to planning with you. provide accurate and detailed estimates. PROJECT MANAGER LEAD ESTIMATOR

CAR #2849 -Exh ibit 4 KEY STAFF NOOR HILMY Noor manages projects Grace brings your story to ensure they are to life in 30. done in time and within budget. She is excited to lead the project design as For this project, Noor's she grew up in Roselle role will be to lead the and remembers design development visiting Spring Brook and coordinate with Nature Center with her you. family. PROJECT MANAGER EXHIBIT DESIGNER

KAT IE KHA U MATT RYMER Katie creates visually Matt transforms stunning graphics. exhibit sketches into intricately detailed Working collaboratively construction drawings. with the exhibit designer, she explores With a background in different graphic architecture, he concepts to fit the feel ensures that our of each exhibit. exhibits transition smoothly from paper to reality. GRAPHIC DESIGNER CONSTRUCTION DETAILER

CURT WALKER Curt is an artist and an Jason is an exhibit innovator. artist and assists with many operational Through careful duties. planning, he has developed and created Knowledge in materials interactive exhibits and equipment make and three-dimensional Jason a valuable team structures. member in our fabrication department. SENIOR EXHIBIT ART IST PRODUCTION SUPERVISOR

CAR #2849 -Exhibit 4 KEY STAFF Taylor Studios has 29 years of experience creating dynamic, inspirational, educational exhibits for museums, state parks, nature centers, visitor centers, and more through a uniquely organized and effective process. On the following pages, we have selected projects that showcase unique, custom-made pieces. Each project demonstrates exhibits fabricated using a thematic approach in our production facility.

CAR #2849 -Exhibit 4 . EXPERIENCE ,. MUSKEGON AREA DISTRICT LIBRARY

- EXPERIENCE .. -: .- : EXPERIENCE ... "·:·'.. CAR #2849 -Exhibit 4 ~... · EXPERIENCE "·. ; .'i:~ ' ! (1 CAR #2849 - Exhibit 4 . EXPERIENCE .,· . '.<, PERIENCE '· ' CAR #2849 - Exhibit 4 '. EXPERIENCE .. · .-·: - . EXPERIENCE . : CAR #2849 -Exhibit 4 EXPERIENCE , ,- ~ I / ·_ · EXPERIENCE .·· ~~ r

CAR #2849 -Exhibit 4 ---EXPERIENCE . ~ CAR #2849 - Exhibit 4 EXPERIENCE . lllJ IAYLOR ~ Ballpark Budget Estimate s Tu D I 0 s I N c. B Lead Time: 15 Months

Client: Homestead, City of

Project: Book Mountain

Location: Homestead, FL

Date: March 4, 2020

Description of Work Price

Taylor Studios will design, build, and install the book mountain attraction:

Design & Engineering Fee $ 82,000.00

Shop Drawings and Color/Finish Samples $ 19,000.00

Structure I Model Fabrication $ 304,000.00

Project Management & Administration $ 49,000.00

Shipping, Installation, Closeout $ 96,000.00

Total $ 550,000.00

Budget does not include:

Electrical, Lighting, Decorative Light Sconces

Decorative Wall Images

Windows, Doors, and/or Associated Theming

Signage

Decorative Wall Gears

Reading Alcoves and Cushioning

Decorative Wall Theming I Coverings

Flooring and Safe Deck Flooring

Ceiling Finishes I Murals

Upper Floor Safety Railing

Spiral Stairs

Bookcases

Bid Assumptions I Terms: 1) This bid is based on the project information provided to Taylor Studios by the Client prior to the submission of the bid. Taylor Studios reserves the right to adjust any prices should additional and/or conflicting project information be made available by the Client after the bid submission . 2) This bid is based on the quantity of work presented. A reduction or increase in the scope of work may affect the bid. 3) This bid assumes the Client will notify Taylor Studios in writing to proceed with the work described herein and designate in writing a person to act as the Client's representative with respect to the services to be rendered. 4) This bid assumes coordination with the Client and other project stakeholders is expected. However, Taylor Studios will not be held responsible for delays caused by the Client or other project stakeholders. Delays caused by the Client or other project stakeholders may result in a time extension and additional cost to the Client. 5) This bid assumes fees, permits and inspections required in connection with the work are the responsibility of the Client. 6) This bid includes a one year warranty. This bid does not include service contracts and/or extended warranties. 7) This bid does not include design, procurement, or oversight of the following: building modifications, additions, and alterations; floor, ceiling, and wall finishes; security and fire suppression systems; overhead lighting; electrical modifications, additions, and alternations; heating, ventilating, or air conditioning systems; object acquisition/conservation. 8) This bid does not include prevailing wages, ta xes, building permit fees, engineering stamps, special certifications, performance bonds or payment bonds, if these items are applicable. 9) This bid is valid for 30 days.

CAR #2849 - Exhibit 4

\ / I ' A quick trip down rnernor() fc:Jne . _J / ff\ffERPRETIVE The year was 1991.An impassionedgroup of charactershad a vision of building ~ a company that created inspirational exhibits. They formed the company in a renovated chicken coup. a garage. and a kitchen table in rural central Illinois. PLANNING \

This group. led by a business-minded small tO'Wngir l and her nature-loving artist \ DESIGN co-conspirator. was persistent. creative. and believed in their mission to create \ products and experiences that inspired people. By guiding their clients. strong

relationshipswere formed. which turned into friendships.

Fast forward 20+ yeas. and that determined group (with some reconfiguration TS<• JOUt"nC)' took. c*f. lno rencr.-alc:J •Ionsthe way) has ave< 12.000ft' of office space and 65.000fl' of production ehoelo:.cn c:.oop T1'IC 1'f"'Ge woos -srnoll. but the horK • were ~orl>y space. They started with a few dients and now have hundreds.

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working on the farm wilh her dad has t>ossomed into a sought-afle<

r\ interpretive plcwining. exhibit deslsn. and fabrication firm with delighted ! • clients across the country. Join us as we continue to l::tlild relationships and create memories on this a\Vesomejourney. I ...- I J ~·'~~ ... ~ - / 1J.. / / / Chee

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W £ Desi~rers.F a bric at or s, and ...Panda s? i . ~~ -----~~~~-"'.f"o:up'*-~"""~worlt.wcorc clcm.:ily1'"""ckii CAR #28'19 - Exhibit 4 i

3/10/2020 Homestead, FL Code of Ordinances ARTICLE V. - PUBLIC ART PROGRAM

Sec. 32-30. - Intent and purpose.

(a) This article shall be known and cited as the "Public Art Program." (b) It is the intent and purpose of the article to further the commitment of the City of Homestead to the aesthetic enrichment of the community through the creation of works of art so that citizens and visitors.to the City of Homestead are afforded an opportunity to enjoy and appreciate works of art. The requirements of this article shall be construed to promote the aesthetic values of the entire community and to encourage the preservation and protection of works of art. The public art requirements found in this article are development standards based upon the aesthetic needs of the community and are not intended to be either an impact fee or a tax.

(c) It is the intent and purpose of this article to promote the general welfare by encouraging pride in the community, increasing property values, enhancing the quality of life through artistic opportunities, uniting the community through shared cultural experiences, and creating a cultural legacy for future generations through the collection and exhibition of high­ quality art that reflects diverse styles, chronicling history through the collection of artifacts, documents and memorabilia that will acknowledge the past and create programs and activities that will further these goals.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-31. - Definitions.

For the purposes of this section, the following words and phrases shall have the following meanings:

Artist means a practitioner in the visual arts, generally recognized by critics and peers as a professional of serious intent and ability. Indications of a person's status as an artist include, but are not limited to, income realized through the sole commission of art, frequent or consistent art exhibitions, placement of art in public institutions or museums, receipt of honors and awards, and training in the arts.

Art means tangible creations by artists exhibiting the highest quality of skill and aesthetic principles and includes all forms of the visual arts conceived in any medium, material, or combination thereof, including, but not limited to, paintings, sculptures, engravings, carvings, frescos, stained glass, mosaics, mobiles, tapestries, murals, photographs, video projections, digital images, bas-relief, high relief, fountains, kinetics, collages, drawings, monuments erected to commemorate a person or an event, functional furnishings, such as artist designed seating and pavers, architectural elements designed by an artist, and artist designed landforms or landscape elements. The following shall not be considered as art for purposes of this chapter:

(a) Reproductions or unlimited copies of original art. CAR 2849 - Exhibit 5 1/10 3/10/2020 Homestead, FL Code of Ordinances

(b) Art objects which are mass produced.

(c) Works that are decorative, ornamental, or functional elements of the architecture or landscape design, except when commissioned from an artist as an integral aspect of a structure or site.

Building means any structure that encloses space and is used or built for the shelter or enclosure of persons, businesses, chattel or property.

Development project means any development, including remodeling, construction, or redevelopment, which requires a building permit or permits as described on the precise plan submitted for approval to the city. For purposes of this article, development projects shall also include:

1. Individual tenant improvements in any commercial development; and

2. All planned or commercially marketed and/or sold residential developments consisting of three (3) or more dwelling units.

Durable means lasting, enduring and highly resistant to deterioration due to weather or the passage of time.

Developer means the owner, including its successor and assigns, of the subject development project.

Project cost means the total cost of the improvements, excluding land costs, approved for a development project, as indicated on the construction contract(s) for the subject improvements.

Public art committee ("PAC'? means the entity appointed by the city council to help administer the public art program and make recommendations to the city council regarding dedication, donations, and acquisition of public art to fulfill the requirements of this article.

Public art fund ("the fund'? means a separate, interest bearing set of accounts set up by the city to receive monies for the public art program.

Public art program guidelines shall mean a set of standards, criteria and policies related to the consideration of donations, dedication, and acceptance of public art, and which shall be adopted by the city council and recommended by the public art committee ("PAC"), and amended from time to time. The guidelines shall govern the manner and method of the submission of proposed art to the PAC, the process by which the PAC shall make recommendations to the city council and the process by which the city council shall approve dedication, donations, and acquisition of public art to fulfill the requirements of this article.

Public art master plan shall mean a plan adopted by the city council, pursuant to a recommendation by the public art committee ("PAC"), which shall identify locations for public art and establish a priority order to the city council, and which shall be amended from time to time, to ensure a coherent program for dedication, donations, and acquisition of public art, and program implementation guidelines.

CAR 2849 - Exhibit 5

2/10 3/10/2020 Homestead, FL Code of Ordinances Public place means any exterior area on public or private property within the city which is easily accessible or clearly visible to the general public from adjacent public property such as a street or other public thoroughfare or sidewalk.

Remodeling means any changes to the facade of a building, changes to the interior of a building, increases or decreases in the floor area of a building and changes to exterior improvements.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-32. - Public art committee

(a} In accordance with section 2-67 through section 2-71 of the Code of Ordinances, there is hereby established a committee to be known as the public art committee ("PAC"}. (b} Each member of the city council shall recommend a member to the PAC, which shall consist of seven (7) members and may include:

(1} Two (2) individuals chosen from the following disciplines: landscape architecture, urban planning, engineering, or a related design discipline; (2) One (1} professional artist;

(3) One (1} private citizen, knowledgeable in the field of public art, education, or community affairs; and

(4) One (1) private citizen from the development community.

The membership and composition of the PAC shall otherwise be as provided in section 2-68 of the Code.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-33. - Powers and duties of public art committee (PAC}.

The PAC shall have the following powers and duties:

(1} Recommendation of public art program guidelines and amendments thereto to the city council. (2) Recommendation of a public art master plan. (3) Recommendation of expenditures of the public art fund to the city council. (4) Recommendation of approval, approval with conditions or disapproval of proposed installation dedication, or donation of art based on public art program guidelines and the public art master plan; and (5) Act on any other related matter assigned by the city mayor, council, or city manager.

(Ord. No. 2010-04-11, § 2, 4-19-10)

CAR 2849 - Exhibit 5

3/10 3/10/2020 Homestead, FL Code of Ordinances Sec. 32-34. - Master art plan and implementation guidelines.

(a) Development services staff shall prepare both a master art plan and public art program guidelines as defined in this article. The master art plan and public art program guidelines shall be prepared in coordination with the PAC. The master art plan and public art program guidelines shall be subject to recommendations by the PAC, and shall each be adopted by resolution of the city council. The PAC shall also review and recommend amendments to the master art plan and public art program guidelines, as may be proposed by development services staff from time to time. Amendments to the master art plan and public art program guidelines shall be reviewed and adopted in the same manner as the initial master art plan and public art program guidelines.

(b) The PAC shall review and propose art items to be acquired and accepted under the city's public art program. The PAC shall issue a recommendation to the city council for all art program acquisitions in accordance with this article. The PAC shall oversee the public education, and curatorial aspects of the program. The development services director or his/her designee shall be the liaison to the PAC. The PAC shall review and recommend submissions to the city council for final authorization for each acquisition.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-35. - Conflict of interest.

If any member of the PAC shall find that his or her private or personal interests are involved in the matter coming before the PAC, he or she shall disqualify himself or herself from all participation in that matter. No member of the PAC shall have his or her work of art considered or approved by the PAC during their term of service on the PAC or for one (1) year thereafter.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-36. - Art and artist selection criteria; public art program guidelines.

The city council shall establish procedures and selection criteria for selection and acquisition of art to be purchased from the resources of the public art fund in accordance with the criteria and standards set forth in the adopted public art master plan and public art program guidelines, as may be amended from time to time. The city council may approve each acquisition from those selections recommended by the PAC. The city manager and city attorney will negotiate and execute appropriate contracts to acquire each approved art. Funds may be aggregated to acquire art.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-37. - Application procedures for placement of art on private property; donation of art to city.

CAR 2849 - Exhibit 5

4/10 3/10/2020 Homestead, FL Code of Ordinances

An application for placement of art on private property or donation of art to the city shall be submitted to the city council, after review and recommendation by the PAC, and shall include:

{A) Preliminary sketches, photographs or other documentation of sufficient descriptive clarity to indicate the nature of the proposed art; (B) An appraisal or other evidence of the value of the proposed art including acquisition and installation costs {to establish the value of art submitted to comply with this program's requirements, the city may contract with an independent art appraiser to provide a written appraisal of the art. Such appraisal shall either be funded from the public art fund or by the developer as part of the overall art contribution);

{C) Preliminary plans containing such detailed information as may be required by the city to adequately evaluate the location of the art and its compatibility with the proposed development project and/or with the character of adjacent developed parcels and the existing neighborhood;

(D) A written agreement executed by the artist who created the art, in which he or she expressly waives all rights that may be waived under applicable state and federal laws. The artist of approved art shall grant to the city an unlimited, perpetual, non-exclusive, royalty-free, irrevocable license to reproduce and distribute two-dimensional reproductions of the art for city-related purposes, and grant to the city the exclusive irrevocable ownership rights in any trademark, service mark, or trade dress rights regarding the art, pursuant to a license that shall be approved by the city attorney. City approval of the art shall be deemed to be a grant of the artist for authorization by third parties to review and reproduce documents provided by the artist to the city which are deemed to be public records pursuant to the public records laws of the state. The city shall also have the option of referring to the name and title of the artist and art in reproductions;

{E) A narrative statement to be submitted to the city to demonstrate that the art will be displayed in a public place; and

{F) A statement indicating the property owner's willingness to maintain the art in compliance with section 32-45.

{Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-38. - Applicability.

{a) All development projects, as defined in section 32-31 of this article, with a project cost as provided for under the development order or building permit(s}, which exceeds one million dollars {$1,000,000.00) shall be subject to the provisions of this article. (b) A single-family home (including interior and/or exterior modifications, additions or new CAR 2849 - Exhibit 5

5/10 3/10/2020 Homestead, FL Code of Ordinances construction) exceeding a project cost of one million dollars ($1,000,000.00) shall also be subject to the provisions of this article. All interior, exterior modifications, additions, or new construction to a single residential unit (versus developments for commercial sale of three (3) or more residential units) with a project cost under one million dollars ($1,000,000.00) shall be exempt from the requirements of this article. (c) The city council may exempt the following from the public art program: (1) The project consists of the reconstruction of structures which have been damaged by fire, flood, wind, or other natural disaster.

(2) Schools. (3) Churches or places of worship.

(Ord. No. 2010-04-11, § 2, 4-19-10; Ord. No. 2011-10-19, § 2, 10-19-11; Ord. No. 2012-03-02, § 2, 3-21-12)

Sec. 32-39. - Building permits.

(a) Prior to issuance of a final building permit, the applicant or developer for projects subject to this article shall be required to comply with one of the following: (1) In-lieu public art fee. Pay one-half of one (0.5) percent of the cost of the proposed development project, not to exceed one hundred thousand dollars ($100,000.00), as an "in lieu" public art fee; or

(2) Donation of public art. Donate art which has been approved by the PAC and city council, having a documented minimum value of one-half of one (0.5) percent of the cost of the development project excluding land acquisition and off-site improvement costs; or (3) Placement of art on site. Place art on site, which shall have a minimum value of one-half of one (0.5) percent of the cost of the proposed project excluding land acquisition and off-site improvement costs, not to exceed one hundred thousand dollars ($100,000.00). The owner shall provide documentation to the city that the art fee has been deposited into an escrow account for said purpose prior to the issuance of a building permit. Prior to placement on the development site, the art must be approved by the PAC and city council and conform to the adopted public art guidelines. (b) If the art is to be placed on site, the owner shall be given up to nine (9) months after issuance of the building permit to obtain approval of the proposed placement of art from the city council, unless the council grants an extension for good cause as determined in their sole discretion. If no such approval is obtained within the time period, the city shall require transfer of required art fee funds to the fund. (c) The owner shall be given up to nine (9) months after the issuance of a certificate of occupancy to install the art, as approved by the city council in accordance with adopted public art program guidelines. The council may grant one additional six-month extension for

CAR 2849 - Exhibit 5

6/10 3/10/2020 Homestead, FL Code of Ordinances good cause as determined in its sole discretion. If no installation occurs within the required time period, art fee funds shall be transferred from the escrow account to the fund.

{Ord. No. 2010-04-11, § 2, 4-19-10; Ord. No. 2011-10-19, § 2, 10-19-11)

Sec. 32-40. - Certificates of occupancy.

No final approval, such as a final inspection or a certificate of occupancy, for any development project subject to the city's public art program pursuant to section 32-38 shall be issued unless one (1) or more of the following has been achieved:

(A) The approved art has been installed in a manner satisfactory to the city council in compliance with this article.

{B) In-lieu art fees have been paid.

{C) Financial security, in an amount equal to the acquisition and installation costs of an approved art selection, has been provided to the city in a form approved by the city attorney.

(D) An approved work of art has been donated and accepted by the Homestead City Council in accordance with this article.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-41. - Creation of public art fund.

There is hereby created within the city a set of accounts to be known as the City of Homestead Public Art Fund (hereinafter the "fund"). This fund shall be maintained by the city and shall be used solely for the acquisition, installation, improvement, maintenance and insurance of art as follows:

(A) All funds received by the city pursuant to public art program or from endowments or gifts to the city designated for the arts shall be placed in the fund. All funds shall be deposited, invested, accounted for and expended as follows:

(1) All money received shall be deposited in the fund in a manner to avoid any commingling with other revenues of the city and all funds shall be expended solely for the purposes for which they were collected. Any interest income earned by the money in the fund shall be expended only for the purpose for which the money was originally collected. (2) The fund shall be used solely for expenses associated with the selection, commissioning, acquisition, transportation, maintenance, public appraisal, education, promotion, administration, removal and insurance of the art.

(Ord. No. 2010-04-11, § 2, 4-19-10)

CAR 2849 - Exhibit 5

7110 3/10/2020 Homestead, FL Code of Ordinances Sec. 32-42. - Art provided in lieu of a public art fee.

Art that is placed on private property in lieu of a public art fee, or that is donated to the city in lieu of a public art fee, must qualify as art under this article and the public art master plan and public art guidelines, as may be amended from time to time. Public art shall be operated and maintained at all times in substantial conformity with the public art master plan and public art guidelines, and the terms of the approval and acceptance of the art by the city council.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-43. - Donation of art.

Any art proposed to be donated to the city in lieu of payment of a public art fee to the fund, or otherwise to fulfill the obligations set forth within this article, must qualify as art, and must be approved by the PAC and city council in accordance with this article.

·(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-44. - Approval for placement of art on private property; donations of art work in lieu of a fee; donations.

(a) Completed applications shall be submitted to the development services department and forwarded to the PAC for review and recommendation of the art including consideration of the art's conformity to the definition of "art," all criteria of the public art master plan, and the public art program guidelines. The recommendation from the PAC shall be forwarded to the city council for review and approval.

(b) If, after review of the proposed placement or donation by the PAC and the city council, the applicant proposes, or the city council subsequently recommends, significant revisions to the architecture or physical design and layout of the proposed project, the revised application shall be returned to the city council for further review and approval concerning the revised proposal.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-45. - Ownership of art.

(a) Ownership of all art acquired on behalf of the city pursuant to the requirements of this article shall be vested in the city, which shall retain title to each work of art. (b) All works of art acquired on behalf of the city pursuant to the requirements of this article shall be donated and title shall be transferred pursuant to a standard city public art contract reviewed and approved as to form by the city attorney. (c) Ownership of all art incorporated into development projects shall be vested in the property

owner who shall retain title to the art. Property owners retaining title to~~JAf'>j~~ifit'& shall

8/10 3/10/2020 Homestead. FL Code of Ordinances provide proof of insurance in the amount of the appraised value of the art. If the property is sold, the seller shall either include restrictions in the deed that require maintenance and insurance of the art and prevent its removal from the property, or remove the art and make a contribution to the fund in an amount equal to the amount of the in-lieu public art fee which would have initially been required based on the project cost. If the title is passed to a subsequent owner and, as a result, a deed restriction exists as to the art, the subsequent owner shall maintain the art in accordance with the deed restriction, applicable law and other established guidelines. The art shall not be altered, modified, relocated or removed other than as provided herein without the prior approval of the city council.

(d} Property owners retaining title to the subject art will be required to maintain the art in good condition in the approved location, as required by law or other applicable guidelines including but not limited to normal code enforcement rules, to ensure that proper maintenance is provided.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-46. - Criteria for approving architecture as art.

Generally, architecture shall not be considered art for purposes of the public art program unless determined to be in conformance with the public art master plan and/or public art program guidelines, and approved by the city council. The criteria used to determine on a case-by-case basis whether architecture may be considered art for purposes of fulfilling the requirements of this article shall be established within the public art master plan and/or public art program guidelines.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-47. - Procedure for approving architecture as art.

The project developer seeking approval of an architectural project to fulfill the requirements of this article shall comply with section 32-46 and:

(A} The project developer must submit a model, sketch and other materials which satisfactorily illustrate the proposed development project. The project developer and the architect must submit a conceptual statement expressing why the architecture should be considered art including an explanation of the ideas, meaning, cultural significance or conceptual complexity expressed in the architecture, and conformity with the applicable standards of the adopted public art master plan and/or public art program guidelines. The project developer and the architect shall demonstrate that high quality materials and craftsmanship will be used in the execution of the construction. (B} If all of the foregoing criteria are met, the PAC shall make the recommendation to the CAR 2849 - Exhibit 5

9/10 3/10/2020 Homestead, FL Code of Ordinances city council to accept the architecture as art only if, in its judgment, the architectural work is of extremely high artistic merit and would make a substantial cultural contribution to the city, and is in conformance with the public art master plan and/or public art program guidelines. The city council shall consider the recommendation of the PAC, and accept or reject the proposed submission of architecture to fulfill the public art program requirements of this article.

(C) The project developer and/or architect shall have the responsibility to demonstrate that all of the foregoing criteria of this article and the public art master plan and/or public art program guidelines has been met.

(Ord. No. 2010-04-11, § 2, 4-19-10)

Sec. 32-48. - Governmental building public art requirement.

(a) Appropriation for city construction to include appropriation for art. In accordance with section 2-11.15 of the Miami-Dade County Code of Ordinances, the City of Homestead shall provide for the acquisition of art equivalent in value to not less than one and one-half (1 Y2) percent of the construction cost of new city governmental buildings. Acquisition of art for placement in city governmental buildings shall be in accordance with the criteria and standards set forth in the adopted public art master plan and public art program guidelines. To the extent the total appropriation is not used for the acquisition of art for said building(s), the remainder may be used for:

(1) Program administrative costs, insurance costs or for the repair and maintenance of any works of art acquired under this section; or

(2) To supplement other appropriations for the acquisition of works of art under this section or to place works of art in, on, or near government facilities which have already been constructed. (b) For the purpose of this subsection, "construction cost" is defined to include architectural and engineering fees, site work, and contingency allowances. It does not include land acquisition or subsequent changes to the construction contract. All construction costs shall be calculated as of the date the contract for the construction is executed.

(Ord. No. 2010-04-11, § 2, 4-19-10)

CAR 2849 - Exhibit 5 10/10 RESOLUTION NO. 2020-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA; DESIGNATING CERTAIN CONTEMPLATED ELEMENTS OF THE HOMESTEAD CYBRARIUM AS ART; AUTHORIZING THE EXPENDITURE OF FUNDS FROM THE CITY PUBLIC ART FUND FOR THE PROCUREMENT OF THOSE ARTISITIC ELEMENTS; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AGREEMENTS FOR THE DESIGN, FABRICATION AND INSTALLATION OF THE ARTISITIC ELEMENTS OF THE CYBRARIUM; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, City Council engaged Landmark Entertainment for the design and development of conceptual plans for a twenty second century library facility (the "Conceptual Plans"); and

WHEREAS, the Conceptual Plans included renderings for several artistic components to be incorporated in the Cybrarium including a steam punk themed room, a children's pop-up theater, a virtual reality cube, a book mountain sculpture and various artistic architectural elements including the reveals included on the Cybrarium fac;ade (collectively the "Artistic Elements"); and

WHEREAS, on November 22, 2019, the City issued Request for Proposals #202015 for the fabrication and installation of the children's pop up theater and the steam punk themed room and Request for Proposals #202016 for a virtual reality cube (collectively, the "RFPs"); and

WHEREAS, on February 27, 2020 the City issued Request for Information #202024 for design firms for the design and fabrication of book mountain (the "RFI"); and

WHEREAS, the City Council finds that each of the Artistic Elements constitute "art" as defined in Section 32-31 of the City Code; and

WHEREAS, the City Council has determined that the expenditure from the Public Art Fund for the design, fabrication and installation of the Artistic Elements for the Cybrarium is consistent with the requirements set forth in Article V "Public Art Program" of Chapter 32 "Design Guidelines" of the City Code; and

WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to negotiate and execute an agreement with the highest ranked respondent to RFP ML3 Media & Associates ("ML3") in an amount not to

CAR #2849 - Exhibit 6 exceed $400,000 for the design, fabrication and installation of the children's theater and steam punk themed room; and

WHEREAS, the City Council has determined that it is in the best interest of the City to authorize the City Manager to negotiate and execute an agreement with the highest ranked respondent to RFP #202016, ML3, in an amount not to exceed $700,000 for the design, fabrication and installation of a virtual reality cube; and

WHEREAS, the City Council has determined that it is in the best interest of the City to authorized the City Manger to negotiate and execute an agreement with RFI respondent, Taylor Studio, Inc. in an amount not to exceed $600,000, for the design, fabrication and installation of book mountain.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals. That the above stated recitals are hereby adopted and confirmed.

Section 2. Designation of Art. That the Artistic Elements, the renderings attached hereto as Exhibit "A" are hereby determined to constitute "Art" as defined in Section 32-31 of the City Code of Ordinances.

Section 3. Authorizing Negotiation and Execution. That the City Manager is hereby authorized to negotiate and execute an agreements for the design fabrication and installation of the Artistic Elements as follows:

A) With the highest ranked respondent to RFP ML3 Media & Associates ("ML3") in an amount not to exceed $400,000 for the design, fabrication and installation of the children's theater and steam punk themed room.

B) With the highest ranked respondent to RFP #202016, ML3, in an amount not to exceed $700,000 for the design, fabrication and installation of a virtual reality cube.

C) With RFI respondent Taylor Studios, Inc., for an amount not to exceed $600,000 for the design, fabrication and installation of book mountain for an amount not to exceed.

Section 4. Authorizing Expenditure. That an expenditure of Public Art Funds in an amount not to exceed $1,700,000 for the design, fabrication and installation of the Artistic Elements described in Section 3 of this Resolution is hereby authorized.

CAR #2849 - Exhibit 6 Section 5. Implementation. That the City Manager is hereby authorized to execute all necessary documents and to take any and all action necessary to effectuate the intent of this Resolution.

Section 6. Effective Date. That this Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS __day of March, 2020.

Mayor Steven D. Losner

ATTEST:

Elizabeth Sewell, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

FINAL VOTE AT ADOPTION Mayor Steven D. Losner Vice-Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avila Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR #2849 - Exhibit 6 Exhibit A

CAR #2849 - Exhibit 6

Tab4 City of Homestead Council Agenda Report Item Number: j'-- ___2_ 8_6_,61

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: !city Manager Department Head: lcate Mccaffrey

~------~ Item Type: I'-M_o_t_io_n______, Author: ~l z_ac_k_e_ry_G_o _od______~

Title: Purchase of Initial Library Collection for Homestead Cybrarium

Requested Action: Motion

Staff recommends that the Mayor & Council approve the appropriation of $800,000 for the Cybrarium Initial Library Collection and authorizing procurement of the Collection through Library Systems & Services, Inc.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: See attached Exhibit 1.

Exhibit Attachment(s): ~(1) ~------~ Exhibit Description(s) 1 !Background Memorandum 6

2 7

3 8

4 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: ~I ___2_ 8_6~6 1

FUNDING INFORMATION

Finance Approval : !Approved-Carlos M. Perez 03/06/2020 Total Approved Amount: $800,000.00

1 - Account Name: ~lc_a _pi_ta_l _/B_o_o_k_s ______, Account Number: 1397-6400-571-60-70

Amount: $800,000.00 Current Balance: $800,000.00

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION ~~~~~~~~--~~

Received Date: '------3_/6_/_2_0_20~1 Reference Number:

Transaction Type: JEnter into agreement Bids Solicited I Received: '--JN_/A______

Vendor Name and Information: !Library Systems & Services, Inc.

Procurement Amount: '------$_8_0_0_,o_o_o_.o_o_·I Details: ~IN_o_t _to_Ex_c_e_e_d ______

Procurement Notes: The competitive solicitation process that was used by Library Systems & Services, Inc. satisfies the contract and the City's procurement policy and Code Section 2-411.

Review Committee Members: N/A

Completed Date: '------3_/_6_/2_0_2~0 1 Completed By: jMalia T. Rivera, CPPO, CPPB

-~~~~~~~~- REVIEW - APPROVALS

Fleet: JNot Applicable Initials: ~IJE__ ~I Additional Approvals:

HR I Risk: INot Applicable

ITS:

Legal Review: / Legal Date: 3/6/20201

Director Autho~ -:- Director Date:

City Manager Authorization Item Status:

Date Created: 2/24/2020 9:25 :55 AM Last Modified: 3/11/2020 12:17:42 PM

Page 2 of 2 To: Cate McCaffrey, City Manager

From: Zackery Good, Assistant to the City Manager

Date: March 5, 2020

Re: Purchase of Cybrarium Initial Library Collection

The Cybrarium will be a state-of-the-art library facility that merges traditional library services with the latest technology to bridge the gap between learning, literacy, and technology. The facility will integrate the latest technology to provide a unique "22nd Century" experience and boast a brand new collection of library materials. The Cybrarium is currently under construction and is expected to open in Fall of 2020.

In February 2019, the City Council approved a Resolution authorizing the City Manager to enter into a Library Service Delivery Agreement ("Service Agreement") with Library System & Services, LLC. ("LSS") to provide library management and operational services in the Cybrarium (CAR 2576). Section l(c) and Schedule A(Section C) of the Service Agreement give LSS the authority to purchase library materials on behalf of the City of Homestead so long as they comply with the City's procurement policy and Code Section 2-411. Further, based on LSS's purchasing power and the fact that the books will be City property, LSS may utilize the City's tax exemption to further economize the purchase. The budgeted amount for the Initial Library Collection is $800,000 in Schedule A(Section E)(Table 1) of the Service Agreement.

LSS regularly conducts an extensive competitive bidding process with all of its primary materials suppliers in order to ensure that the libraries and communities they serve receive the highest quality and lowest possible cost library materials. Vendors providing primary materials are asked to provide their most competitive offerings through a Request for Proposals ("RFP") for a series of very detailed product and service requirements for libraries managed by LSS. LSS Collection Management professionals evaluate all vendor responses according to a comprehensive set of selection criteria and select the most competitive vendor to supply each type of material the libraries require. The scoring results of the Homestead Material Purchasing RFP are shown below:

CAR #2866 - Exhibit 1 Print Materials

Evaluation Criteria Ingram Broda rt B&T Score Responsiveness to Requirements 50 90 90 Turnaround Time 70 90 70 Quality Customer Service 20 90 50 Fulfillment Rates 90 70 80 Price and Discounts 80 90 70 Total Score 310 430 360

Audiovisual Materials

Evaluation Criteria Ingram B&T Midwest Score Responsiveness to Requirements 50 80 80 Turnaround Time 70 70 70 Quality Customer Service 20 50 80 Fulfillment Rates 90 80 80 Price and Discounts 80 50 70 Total Score 310 330 380

Staff recommends that the Mayor & Council approve a motion appropriating $800,000 for the Cybrarium Initial Library Collection and authorizing procurement of the Collection through LSS.

CAR #2866 - Exhibit 1 Tab5 City of Homestead Council Agenda Report Item Number: I 28711 ~---~

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: IFinance Department Head: ~lc_a_rl_o_s _M_._P_e_r_ez______~

Item Type: IResolution Author: ~l c_a_rl_o_s _M_._P_e_r_ez______~

Title: Purchase of Various Equipment with Financing through City National Bank

Requested Action: !Approve Resolution

Recommendation: Staff recommends that the Mayor and Council approve the attached Resolution authorizing the City Manager to purchase three trucks, for the Solid Waste Fund as outlined in the attached Exhibit 1 Purchase Summary Memo.

This purchase was approved as part of the City's Capital Improvement Plan, except for the two Trash Trucks, which were reprogrammed from a Front End Loader (CIP 2042) and is cost neutral. All three trucks will be financed through the City National Capital Finance Inc., Master Lease as part of this approval.

All purchases are in accordance with existing contracts, and as such are exempt from the competitive bidding process pursuant to the City Code Section 2-411.1(a)(5). Part of this approval is the award of contracts to the listed vendors.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: Total approximate cost of the purchases to be financed is $395,363.00.

Annual lease payments will be $60,759.99 over 7 years for the trucks, and will be financed under the City National Capital Finance Inc., Master Lease Purchase Agreement as pe r the City's previous practices. The annual payments will begin in March 2021.

In order to ensure that the local vendors had an opportunity to participate in this purchase, the Procurement Division issued a Request for Information (RFI) to local vendors and no responses were received .

Exhibit Attachment(s): ~ (5)

Exhibit Description(s) 1 !Purchase Summary Memo 6

2 !vendor Quote-Two Trash Trucks 7

3 Jvendor Quote-Crane Truck 8

4 jProposal Letter-CNCF (BciCapital) 9

5 jResolution 10

Page 1of2 City of Homestead Council Agenda Report Item Number:

FUNDING INFORMATION

Finance Approval: /Approved- Carlos M. Perez 2-28-2020 Total Approved Amount: $395,363.00 ...... · 1 - Account Name: /various-See Exhibit 1 Account Number:

Amount: Current Balance:

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION ~~~~~~~~~~~~~~

Received Date: ~------3_/_2/_2_0_2~0 / Reference Number: /Req#139369 & #139370

Transaction Type: /Purchase Order Bids Solicited/ Received: /N/A ~------~ Vendor Name and Information: IRechtien International Trucks, Inc.

Procurement Amount: $395,363.00 / Details: /Not to exceed

Procurement Notes: This request is in accordance with Section 2-411.l(a)(5) of the City of Homestead Code "Exemption from Competitive Bidding," allowing the City to utilize a bid or proposal, which has been secured by other governmental entities.

Review Committee Members: N/A

Completed Date: ~------3_/_2_/2_0_2~0 / Completed By: /Malia T. Rivera, CPPO, CPPB

~~~~~~~~~~- REVIEW - APPROVALS

Fleet: /Approved Initials: /LR Additional Approvals:

~--~ Finance: The total amount for financing is $395,363. The lease HR/ Risk: /Not Applicable Initials: /PMT payment for each CIP project and impact to each account in each ~--~ ------+ri56 I year can be found in Exhibit 1. BciCapital Management, Inc. ITS: Not Applicable i:i-itici<:/vc entit under Cit National Bank.

Lega I Review: Legal Date: 2/28/2020/

Director Date: 2/28/2020/

City Manag Item Status:

Date Created: 2/27/2020 6:19:12 PM Last Modified: 3/11/2020 12:19:52 PM

Page 2 of 2 .JJ1eJ1lorandUJ1l

To: Mayor and Council From: Carlos M. Perez Date: March 10, 2020

Re : CAR #2871 - Purchase of Various Equipment and Financing through the City National Capital Finance, Inc. ("CNCF") Master Lease

The following equipment is to be acquired using financing (lease) from CNCF over a 7-year period as has been the typical City practice for many years . Annual lease payments are set to begin March 2021, and therefore will not have an impact on the FY2020 Budget.

Two Trash Trucks- in lieu of CP 2042 (Solid Waste Fund) Trucks Vendor Cost Each Total Cost 2 Trash Truck Base Price Rechtien International Trucks $ 62,803.00 $ 125,606.00 2 32 Cubic Yard Dump Body Rechtien International Trucks $ 20,735.00 $ 41,470.00 2 Options Rechtien International Trucks $ 22,289.60 $ 44,579.20 Misc. Rounding $ 0.80 Total $ 211 ,656.00

As development throughout the City has continued to increase, additional equipment is needed to co{{ect bulk trash daily from commercial and residential areas. This wiff assist the employees with being more efficient and reduce overtime. The total purchase cost of $211,656 is not part of the original Capital Improvement Project {CIP) . However, CIP #2042 Front End Loader Truck in the amount of $2 79,662 was part of the original CIP. Staff recommends that the funding for CIP #2042 is rea{{ocated to the purchase of the two-trash truck. Purchase from Rechtien International Trucks is in accordance with Florida Sherriffs Association Contract 19-VEH 17.0 CIP #2044 Crane Truck (Solid Waste Fund) Cost Each Total Cost 1 Crane Truck Base Price Rechtien International Trucks $ 62,803.00 $ 62,803.00 1 Petersen RS-3 Rear Steel Loader Rechtien International Trucks $ 102,698.00 $ 102,698.00 1 Options Rechtien International Trucks $ 18,206.00 $ 18,206.00 Total $ 183,707.00

As development throughout the City has continued to increase, additional equipment is needed to co/feet bulk trash daily from residential areas. This wi{{ assist the employees with being more efficient and reduce overtime. The total purchase cost of $176,520 is part of the original Capital Improvement Project {CIP), however, the Florida Sheriff's Association awarded increased on October 1, 2019 by $7,187. Nevertheless, CIP #2042 Front End Loader Truck in the amount of $279,662 was part of the original C/P. Staff recommends that a portion of the funding in the amount of $7,187 for CIP #2042 is rea/focated to the purchase of the crane truck. Purchase from Rechtien International Trucks is in accordance with Florida Sherriffs Association Contract 19-VEH 17.0

Total Financing (Lease) Amount Required for Equipment Order $ 395,363.00 Rounded (Amount to be Financed) $ 395,363.00

CAR # 2871-Exhibit1 Purchase Summary Memo Purchase of Various Equipment (Lease Financing) March 10, 2020

The trucks will be purchased in accordance with existing contracts specified above. As such, in addition to the authorization to finance the purchase of all this equipment, staff also recommends the purchase from the listed vendors pursuant to City Code Section 2-411.1 (A)(S) .

Reca -Lease Pa ments b Fiscal Year Fiscal Year Pa ments Princi al Interest Terrrs FY 2020 $ $ $ 7-year Term FY 2021 $ 60,759.99 $ 53,406.24 $ 7,353.75 7-year Term FY 2022 $ 60,759.99 $ 54,399.60 $ 6,360.40 7-year Term FY 2023 $ 60, 759.99 $ 55,411.43 $ 5,348.56 7-year Term FY 2024 $ 60,759.99 $ 56,442.08 $ 4,317.91 7-year Term FY 2025 $ 60,759.99 $ 57,491 .90 $ 3,268.09 7-yearTerm FY 2026 $ 60,759.99 $ 58,561 .25 $ 2,198.74 7-yearTerm FY 2027 _$.;____60--',_75_9_. 9_9_-'--$ __5_9,_ ,6_50_ ._49_--'$__ 1-' ,_10_9_.5_0_ 7-year Term Totals $ 425,319.95 $ 395,363.00 $ 29,956.95

Reca -Costs and Annual Lease Pa ments b Pro·ect Annual FY 2020 Account E ui ment CIP# Cost Rounded Lease Pa ments* Bud et* 491-5033-534-34-34 (2) Trash Trucks n/a 211 ,656.00 32,527.62 44,656.00 491-5033-534-34-34 (1) Crane Truck CP 2044 183,707.00 28,232.37 28, 130.00 Total Financed $ 395,363.00 $ 60, 759.99 $ 72, 786.00

*Budgeted for quarterly payments beginning in FY2020; being financed for annual payments beginning in FY2021 . **$44,656 was budgeted for the Side Loader Truck (CP 2042); two trash trucks being purchased in lieu of CP 2042

7-Year Lease Term - Interest Rate at 1.86%

CAR # 2871- Exhibit1 Purchase Summary Memo 1/23/2020

Rechtien International Trucks, Inc

FLORIDA SHERIFF'S ASSOCIATION Contract 19-VEH 17.0 Customer: City of Homestead

Specification: 44 Region: Southern Qty Unit Cost Extended Base Price: 2 $ 62,803.00 $ 125,606.00

001CAH Frame Rails Heat Treated 120,000 PSI 2 $ 923.40 $ 1,846.80 1WEJ Wheelbase Range 199" through 254" 2 $ 314.10 $ 628.20 2ASC Front Axle 12,000 LBS 2 $ 333.90 $ 667.80 3ADC Suspension Front 2 $ 165.60 $ 331.20 4EBD Air Dryer 2 $ 447.30 $ 894.60 5708 Steering Column Tilting 2 $ 112.50 $ 225.00 7BKS Exhaust System under cab with Vertical Tailpipe 2 $ 1,915.20 $ 3,830.40 8HAA Body Builder Wiring to rear of frame 2 $ 294.30 $ 588.60 8THB Back Up Alarm 2 $ 108.00 $ 216.00 8XHN Air Horn 2 $ 84.60 $ 169.20 8WPB Daytime Running Lights 2 $ 52.20 $ 104.40 10VAA Keys All Alike 3 Keys 2 $ 51.30 $ 102.60 12EJV Engine Diesel Cummins B6.7 EPA 2017 260HP 2 $ 3, 137.40 $ 6,274.80 13AVR Transmission Automatic Allison 3000RDS 2 $ 6,209.10 $ 12,418.20 14APL Rear Axle Single 21,000 LB 2 $ 1,058.40 $ 2,116.80 14VAH Suspension Rear Single 2 $ 119.70 $ 239.40 16HGH Gauge, Oil Temp Auto Transmission 2 $ 43.20 $ 86.40 16JNT Seat Driver Suspension 2 $ 104.40 $ 208.80 16SMN Seat Passenger Non Suspension 2 $ 331.00 $ 662.00 16VLK Cab Rear Suspension 2 $ 515.00 $ 1,030.00 40SYS Service Contract EXT Cummins 60 /150,000 miles 2 $ 2,520.00 $ 5,040.00 Engine Protection Plan 1 and Aftertreatment 20FTRASH 32 Cubic Yard Steel Trash dump body GarP or equal 2 $ 20,735.00 $ 41,470.00 NON CONTRACT OPTIONS 22 FT. 6 FT. 22FT. Length 6 Ft. Sides 2 $ 2,975.00 $ 5,950.00 Trans Warr Allison Trans Warr. 60 Months I Unlimitted Miles 2 $ 474.00 $ 948.00 Total: $ 211 ,655.20 **Waste Tire Fee $ 1.00 $ '*Waste Battery Fee $ 1.50 $ Total Purchase Order Amount: $ 211,655.20

Cab Color: I White **included in base price Body Color: =====G=re=e=n=/O==ra=n=g=e=T=a=ilg=a=t=e====

Prepared By: Raul Arellano Rechtien International Trucks, Inc. 7227 NW 74 AVE Miami, Fl 33166 Miami, Fl. 33166 Cell 305-793-5411 email [email protected]

• CAR 2871 - EXHIBIT 2 Quote for Trash Trucks 1/23/2020

Rechtien International Trucks, Inc

FLORIDA SHERIFF'S ASSOCIATION Contract 19-VEH 17.0 Customer: City of Homestead

Specification: 44 Region: Southern Qty Unit Cost Extended Base Price: 1 $ 62,803. 00 $ 62,803.00

1CAE Frame Rails Heat Treated 120,000 PSI $ 463.50 $ 463.50 2ASC Front Axle 12,000 LBS $ 333 .90 $ 333.90 3ADC Su spension Front 1 $ 165.60 $ 165.60 4EDB Air Dryer 1 $ 447.30 $ 447.30 60AAG Remote Power Module inside cab 6 output 6 input $ 711 .00 $ 711.00 60ABC Body lntg , Remote Start I Stop $ 506.70 $ 506 .70 60ABM Body lntg , RPM 1/0 Harness $ 36.00 $ 36.00 5708 Steering Column Tilting $ 112.50 $ 112.50 7BKP Exhaust System Under Cab Short Horizontal Tail Pipe $ 1,044.90 $ 1,044.90 8HAB Body Bu ilder Wiring to Back of Cab $ 90.00 $ 90.00 8THB Back Up Alarm $ 108.00 $ 108.00 8WPB Daytime Running Lights $ . 52.20 $ 52.20 8XGT Turn Signal Front LED $ 22.50 $ 22 .50 8XHN Air Horn $ 84.60 $ 84.60 10VAA Keys All Alike 3 Keys 1 $ 51 .30 $ 51 .30 12EJV Engine Diesel Cummins B6.7 EPA 2017 260HP 1 $ 3,137.40 $ 3, 137.40 13AVR Transmission Automatic Allison 3000RDS $ 6,209.10 $ 6,209.10 14VAH Suspension Rear Single $ 119.70 $ 119.70 14051 Rear Axle Single 23,000 LB $ 1,041 .30 $ 1,04 1. 30 16HGH Gauge, Oil Temp Auto Transmission $ 43.20 $ 43.20 16JNT Seat Driver Suspension $ 104.40 $ 104.40 16SDC Grab Handle Exterior (2) 1 $ 212.00 $ 212.00 16SMN Seat Passenger Non Suspension 1 $ 331 .00 $ 331 .00 16VLK Cab Rear Suspension $ 515 .00 $ 515 .00 40SYS Service Contract EXT Cummins 60 /150,000 miles $ 2,520.00 $ 2,520.00 Engine Protection Plan 1 and Aftertreatment RS3 Petersen RS-3 Rear Steer Loader $102,698.00 $ 102,698.00

CAR 2871 - EXHIBIT 3 Quote for Crane Truck NON CONTRACT OPTIONS PAINT RS3 Special paint cab base 5316 green Loader 1021 Orange 1 $ 2,987.00 $ 2,987.00 Trans Warr Allison Trans Warr. 60 Months I Unlimitted Miles 1 $ 474.00 $ 474.00 60AJD Body intg indicator lights for Boom and Outriggers 1 $ 77.00 $ 77.00 60AJR Body intg Dash IND LT Red $ 91.00 $ 91.00 SAFETY Safety Kit, Fire Extinguisher & Triangle Kit 1 $ 150.00 $ 150.00 Total: $ 187,743.10 **Waste Tire Fee $ 1.00 $ •*Waste Battery Fee $ 1.50 =$======Total Purchase Order Amount: $ 187,743.10 Less One Time Concession to City of Homestead 1 $ (4,036.10) TOTAL PRICE $ 183,707.00

Cab Color: White **included in base price Body Color: ,____ G_re_e_n_IO_ra_n_..g_e_T_a_ilg.._a_t_e _ __,

Prepared By: Raul Arellano Rechtien International Trucks, Inc. 7227 NW 74 AVE Miami, Fl 33166 Miami, Fl. 33166 Cell 305-793-5411 email [email protected]

CAR 2871 - EXHIBIT 3 Quote for Crane Truck X City National Bank Bci FINANC IAL GROUP February 25, 2020

Mr. Carlos M. Perez, CPA Finance Department Director City of Homestead City Hall - 100 Civic Court Homestead, FL 33030

Via Email: [email protected]

RE : Tax-Exempt Equipment Master Lease Purchase Financing Proposal - Schedule No. 7

Dear Mr. Perez:

BciCapital Management, Inc. (Bci or Lessor) is pleased to present this tax-exempt master lease financing 11 Proposal (the "proposal ) to the City in connection with the above referenced privately placed financing arrangement.

Lessee: The City of Homestead, Florida

Lessor: BciCapital Management, Inc. or one of its affiliates or assigns

Type of Financing: Schedule seven (7) to that existing tax-exempt Master Lease Agreement (the 11 "Agreement ) with a series of schedules thereto. Said Agreement and all subsequent schedules shall be considered net lease arrangements whereby the Lessee is responsible for all costs of operation, maintenance, insurance and taxes. Payments due under the Agreement shall be based on the annual appropriation of funds during each year of the lease.

Equipment Types: One {l) new I replacement crane truck for $183,707.00 and two (2) new / replacement trash trucks for $211,656.00

Lease Amount: $395,363.00 (+/- 10%)

Schedule Seven (7) Lease Term: Seven (7) years, with annual payments made in arrears. Please refer to Exhibit A - Sample Amortization Schedule. Schedule Seven (7) Lease Rate: 1.86%

Schedule Seven (7) Lease Funding Date: On or before March 25, 2020 (anticipated)

CAR 2871 - Exhibit 4 - Proposal Letter Rate Lock and Indexing: The indicated Lease Rates will be fixed until March 25, 2020. If, for any reason, the Schedule is not closed by March 25, 2020, the Lease Rate shall be adjusted five (5) days prior to the Lease Funding Date using the following formula:

Schedule 7- Seven (7) Year Lease Rate: (4 year LIBOR Swap Rate+ 1.15) *.79

Upon closing the Rate shall remain fixed for the entire duration of the lease. Pre-Payment Premium: Waived

Escrow Funding: Lessor anticipates funding the proceeds of this and future Schedules into segregated escrow accounts at City National Bank of Florida. The Equipment Acquisition Fund(s) will be used to pay equipment vendors/contractors and any escrow expenses. Lessor to review and approve escrow disbursements prior to disbursement. Bank or Non-Bank Qualification: Lessee will designate its Bank or Non-Bank Qualified status at the time of award, stating that the total amount of tax-exempt obligations (other than private activity bonds) to be issued by Lessee during calendar a given calendar year will or not exceed ten million dollars ($10,000,000).

Reimbursement: If Lessee intends to be reimbursed for any equipment costs associated with this Agreement, intent for reimbursement from the proceeds of this Agreement must be evidenced, and must qualify under Treasury Regulation Section 1.150.2.

Authorized Signors: Lessee's governing board shall provide Lessor with its resolution or ordinance authorizing this Agreement and shall designate the lndividual(s) to execute all necessary documents used therein.

Legal Title: Title to the equipment will be in the name of the Lessee. Lessee will contractually agree to the return of all equipment to Lessor in the event of a default or non­ appropriation.

Legal Opinion: Lessee's counsel shall furnish Lessor with an opinion covering the Master Lease and the documents used herein. This opinion shall be in a form and substance satisfactory to Lessor.

Documentation: Documentation will be furnished by Lessor and will be in a form and substance satisfactory to the parties. Lessee will also provide board resolutions, incumbency certificates and other documentation required by Lessor. Sample Master· Lease attached.

Insurance: Lessee shall furnish confirmation of all-risk physical damage insurance coverage for the full cost of the property plus one million dollars ($1,000,000) combined single limit property damage and bodily injury insurance covering the property for each Schedule. In the event the Lessee maintains self-insurance, or alternative coverage, Lessor must approve the final insurance arrangements.

CAR 2871 - Exhibit 4 - Proposal Letter Assignment: Lessor may sell, assign or encumber all or any part of its right title and interest in any or all Lease Schedules; however, in no event shall the Lessor assign this agreement as a public offer of participation. Lessee consents to a private placement transaction within the meaning of applicable federal securities laws. Lease Schedules may be offered and sold solely to one or more persons who are reasonably believed to be qualified institutional buyers or accredited investors.

Treatment: The Lender intends to treat the Lease Schedules as privately placed loans versus securities and each will therefore be issued as single obligations equal to the amount of the borrowing. The Schedules will not be assigned CUSIPs, registered with the OTC, feature certain transfer restrictions between bank affiliates or institutional buyers and cannot be marketed via an offering document.

Disclosure: Lessor is not a registered municipal advisor as defined under the Dodd-Frank Wall Street Reform and Consumer Protection Act and does not provide financial or tax advice.

Proposal Expiration: Lessee must notify Lessor that it is the apparent winner of the bid by March 6, 2020, otherwise this Proposal shall expire unless extended, in writing, by Lessor. If notification occurs by this date the Lessor will honor the quoted Lease Rates until of March 25, 2020, after which the Lease Rate will be indexed as described herein. This Proposal will expire if the Lease is not closed by May 30, 2020.

Credit Due Diligence: In order for Lender's credit administration group to expedite its review of this transaction, Lender will require the following Borrower information:

• 3 most recent years of audited financial statements (received) • Most recent Interim financial statements • Most recent financial projections • Documentation referenced throughout the RFP and this Proposal

Additional information may be requested during the underwriting process.

This Proposal is a summary regarding the financing transaction on the general terms and conditions outlined herein. This Proposal is not intended to and does not create any binding legal obligation on the part of either party. Credit, legal and investment approval have not yet been obtained for the amount or other aspects of the proposed financing, and after obtaining the same, any commitment will be subject to the negotiation, execution and delivery of final legal documentation acceptable to all parties and their counsel. Lessor may change the terms or cease future consideration of the financing at any time without liability to Lessee. In any event, the terms and conditions of this Proposal, shall be superseded by and shall no longer be effective upon the execution and delivery of final legal documentation with respect to this proposed transaction. This Proposal does not purport to summarize all of the terms and conditions upon which the Lease is to be based, which terms and conditions would be contained fully in final documentation, and indicates only the principal term and conditions under which the transaction will be considered.

CAR 2871 - Exhibit 4 - Proposal Letter It is a pleasure to offer this financing proposal to the City. We hope that our genuine excitement regarding the opportunity shines through in our response. And as always, please don't hesitate to reach out with any questions.

Very truly yours,

Michael J. Horkey Senior Vice President

BciCapital Capital Management, Inc. [email protected]

Agreed to and Accepted by: City of Homestead, Florida

Name of Authorized Signor

Title of Authorized Signor

Date of Proposal Execution

CAR 2871 - Exhibit 4 - Proposal Letter Exhibit A - Schedule Seven (7)

Sample Seven (7) Year Amortization Schedule

02/26/2020 8:42 AM City of Homestead FL Schedule 7

Compounding Period: Annual

Nominal Annual Rate: 1.860%

Cash Flow Data - Loans and Payments IEvent IDate I Amount I Number Period I End Date 1 Loan 03/25/2020 ,. 395,363.00 1 2 Payment 03/25/2021 60,759.99 7 Annua I 03/25/2027

TValue Amortization Schedule - Normal, 365 Day Year Date Payment Interest Principal Balance ,. Loan 03/25/2020 ,. 395,363.00 ,. 1 03/25/2021 ,. 60,759.99 ,. 7,353.75 ,. 53,406.24 341,956.76 ,. 2 03/25/2022 ,. 60,759.99 ,. 6,360.40 ,. 54,399.59 287,557.17 ,. 3 03/25/2023 ,. 60,759.99 ,. 5,348.56 ,. 55,411.43 232,145.74 ,. 4 03/25/2024 ,. 60,759.99 ,. 4,317.91 " 56,442.08 175,703.66 ,. 5 03/25/2025 ,. 60,759.99 ,. 3,268.09 ,. 57,491.90 118,211.76 ,. 6 03/25/2026 ,. 60,759.99 ,. 2,198.74 ,. 58,561.25 59,650.Si 7 03/25/2027 ,. 60,759.99 ,. 1,109.48 ,. 59,650.51 0 .00 Grand Totals 425,319.93 ,. 29,956.93 ,. 395,363.00

Last interest amount decreased by 0.02 due to rounding.

CAR 2871 - Exhibit 4 - Proposal Letter CITY OF HOMESTEAD, FLORIDA

. ' RESOLUTION' NO. =20__ 2 __0 __-xx _____-xx..;;;..;;... ___--"'

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, AUTHORIZING THE PURCHASE OF TWO -(2) TRASH TRUC~S AND ONE- (1) CRANE TRUCK FROM RECHTIEN INTERNATIONAL TRUCK_§ FOR THE SOLID WASTE DEPARTMENT, PURSUANT TO CITY CODE SECTION · 2-4,11.1 (a)(5) "EXEMPTIONS FROM COMPETITIVE BIDDING; PROVIDING FOR FINANCING OF ALL PURCHASES PURSUANT TO THE CITY NATIONAL CAPITAL FINANCE, INC. MASTER LEASE; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR EFFECTIVE DATE.

WHEREAS, the City Council desires to approve the purchase of two (2) trash

trucks from Rechtien International Trucks in accordance with the Florida Sheriff's

Association Contract 19-VEH 17.0 as described in the attached memo and in Exhibit A

attached hereto; and

WHEREAS, the City Council desires to approve the purchase of one (1) crane truck from Rechtien International Trucks in accordance with the Florida Sheriffs

Association Contract 19-VEH 17.0 as described in the attached memo and in Exhibit A attached hereto; and

WHEREAS, the above described equipment purchases qualify as an authorized exemption from competitive bidding, pursuant to City Code Section 2-411.1 (a) (5).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. That each of the above stated recitals is hereby adopted and confirmed.

Section 2. Purchase.

CAR 2871 - Exhibit ~- ,_ A. That in accordance with City Code Section 2-411.1 (a)(5) "Exemption from

Competitive Bidding," the above-described purchase transactions, are hereby

recognized as being exempt from formal competitive bidding concerning the

purchase of the equipment, services and products described above, and the

purchase transactions are hereby authorized and approved.

B. That the City Manager is hereby authorized to implement the purchasing

transactions which are described in this Resolution.

Section 3. Financing. That the above described purchasing transactions will

be financed pursuant to the Master Lease Agreement with City National Capital

Finance, Inc. ("CNCF") approved by Resolution No. R2018-07-66 adopted by the City

Council on July 25, 2018 (the "Master Lease-Purchase Resolution"). The specific terms

applicable to the financing of the above-described equipment shall be as set forth in the

financing proposal from CNCF dated February 25, 2020, attached hereto as Exhibit B, which is hereby approved.

Section 4. Authorization. The City Manager, the City Clerk, the Finance

Director and their designees are each hereby authorized to execute all documents and take all other actions necessary to accomplish the matters authorized herein, including but not limited to, execution and delivery of the Financing Documents (as such term is defined in the Master Lease-Purchase Resolution).

Section 5. Effective Date. That this Resolution shall become effective immediately upon adoption hereof.

PASSED AND ADOPTED THIS __day of ___, 2020.

CAR 2871 - Exhibit 5 Steven D. Losner Mayor

ATTEST:

ELIZABETH SEWELL, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND BENEFIT OF THE CITY ONLY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

FINAL VOTE AT ADOPTION

Mayor Steven o. Lasher . Vice Mayor Patricia D. FairC!ough-Staggers Councilwoman Erica G. Av11a Counci/wom'8.n Jenifer N. Bililey Councilman Sean L Flefcher Councilma/1 Larry Roth Counci/mah Stephen R. Shelley

CAR 2871 - Exhibit 5 EXHIBIT A

SECTION 1 PURCHASES EXEJIAPT FROM COMPETITIVE BIDDING: DEPT ICIP# I DESCRIPTION OF PURCHASE ICONTRACT ($ ) Solid Waste n/a (2) Trash Trucks Florida Sherrif's Association Contract 19-VEH 17.0

Solid Waste CP2044 (1) Crane Truck Florida Sherrif's Association Contract 19- VEH 17.0

CAR 2871 - Exhibit S EXHIBIT B

CNCF Financing Proposal

CAR 2871 - Exhibit 5 )< City National Bank Bci FINANCIAL GROUP February 25, 2020

Mr. Carlos M . Perez, CPA Finance Department Director City of Homestead City Hall - 100 Civic Court Homestead, FL 33030

Via Email: CPerez@cityofhomestead .com

RE : Tax-Exempt Equipment Master Lease Purchase Financing Proposal - Schedule No. 7

Dear Mr. Perez:

BciCapital Management, Inc. (Bci or Lessor) is pleased to present this tax-exempt master lease financing Proposal (the "proposal") to the City in connection with the above referenced privately placed financing arrangement.

Lessee: The City of Homestead, Florida

Lessor: BciCapital Management, Inc. or one of its affiliates or assigns

Type of Financing: Schedule seven (7) to that existing tax-exempt Master Lease Agreement (the "Agreement") with a series of schedules thereto. Said Agreement and all subsequent schedules shall be considered net lease arrangements whereby the Lessee is responsible for all costs of operation, maintenance, insurance and taxes. Payments due under the Agreement shall be based on the annual appropriation of funds during each year of the lease .

Equipment Types: One (1) new I replacement crane truck for $183,707.00 and two (2) new / replacement trash trucks for $211,656.00

Lease Amount: $395,363.00 (+/- 10%)

Schedule Seven (7) Lease Term: Seven (7) years, with annual payments made in arrears. Please refer to Exhibit A - Sample Amortization Schedule. Schedule Seven (7) Lease Rate: 1.86%

Schedule Seven (7) Lease Funding Date: On or before March 25, 2020 (anticipated)

CAR 2871 - Exhibit 5 Rate Lock and Indexing: The indicated Lease Rates will be fixed until March 25, 2020. If, for any reason, the Schedule is not closed by March 25, 2020, the Lease Rate shall be adjusted five (5) days prior to the Lease Funding Date using the following formula:

Schedule 7 - Seven (7) Year Lease Rate: (4 year LIBOR Swap Rate+ 1.15) *.79

Upon closing the Rate shall remain fixed for the entire duration of the lease. Pre-Payment Premium: Waived

Escrow Funding: Lessor anticipates funding the proceeds of this and future Schedules into segregated escrow accounts at City National Bank of Florida. The Equipment Acquisition Fund(s) will be used to pay equipment vendors/contractors and any escrow expenses. Lessor to review and approve escrow disbursements prior to disbursement. Bank or Non-Bank Qualification: Lessee will designate its Bank or Non-Bank Qualified status at the time of award, stating that the total amount of tax-exempt obligations (other than private activity bonds) to be issued by Lessee during calendar a given calendar year will or not exceed ten million dollars ($10,000,000).

Reimbursement: If Lessee intends to be reimbursed for any equipment costs associated with this Agreement, intent for reimbursement from the proceeds of this Agreement must be evidenced, and must qualify under Treasury Regulation Section 1.150.2.

Authorized Signors: Lessee's governing board shall provide Lessor with its resolution or ordinance authorizing this Agreement and shall designate the lndividual(s) to execute all necessary documents used therein.

Legal Title: Title to the equipment will be in the name of the Lessee. Lessee will contractually agree to the return of all equipment to Lessor in the event of a default or non­ appropriation.

Legal Opinion: Lessee's counsel shall furnish Lessor with an opinion covering the Master Lease and the documents used herein. This opinion shall be in a form and substance satisfactory to Lessor.

Documentation: Documentation will be furnished by Lessor and will be in a form and substance satisfactory to the parties. Lessee will also provide board resolutions, incumbency certificates and other documentation required by Lessor. Sample Master Lease attached.

Insurance: Lessee shall furnish confirmation of all-risk physical damage insurance coverage for the full cost of the property plus one million dollars ($1,000,000) combined single limit property damage and bodily injury insurance covering the property for each Schedule. In the event the Lessee maintains self-insurance, or alternative coverage, Lessor must approve the final insurance arrangements.

CAR 2871 - Exhibit 5 Assignment: Lessor may sell, assign or encumber all or any part of its right title and interest in any or all Lease Schedules; however, in no event shall the Lessor assign this agreement as a public offer of participation. Lessee consents to a private placement transaction within the meaning of applicable federal securities laws. Lease Schedules may be offered and sold solely to one or more persons who are reasonably believed to be qualified institutional buyers or accredited investors.

Treatment: The Lender intends to treat the Lease Schedules as privately placed loans versus securities and each will therefore be issued as single obligations equal to the amount of the borrowing. The Schedules will not be assigned CUSIPs, registered with the DTC, feature certain transfer restrictions between bank affiliates or institutional buyers and cannot be marketed via an offering document.

Disclosure: Lessor is not a registered municipal advisor as defined under the Dodd-Frank Wall Street Reform and Consumer Protection Act and does not provide financial or tax advice.

Proposal Expiration: Lessee must notify Lessor that it is the apparent winner of the bid by March 6, 2020, otherwise this Proposal shall expire unless extended, in writing, by Lessor. If notification occurs by this date the Lessor will honor the quoted Lease Rates until of March 25, 2020, after which the Lease Rate will be indexed as described herein. This Proposal will expire if the Lease is not closed by May 30, 2020.

Credit Due Diligence: In order for Lender's credit administration group to expedite its review of this transaction, Lender will require the following Borrower information:

• 3 most recent years of audited financial statements (received) • Most recent Interim financial statements • Most recent financial projections • Documentation referenced throughout the RFP and this Proposal

Additional information may be requested during the underwriting process.

This Proposal is a summary regarding the financing transaction on the general terms and conditions outlined herein. This Proposal is not intended to and does not create any binding legal obligation on the part of either party. Credit, legal and investment approval have not yet been obtained for the amount or other aspects of the proposed financing, and after obtaining the same, any commitment will be subject to the negotiation, execution and delivery of final legal documentation acceptable to all parties and their counsel. Lessor may change the terms or cease future consideration of the financing at any time without liability to Lessee. In any event, the terms and conditions of this Proposal, shall be superseded by and shall no longer be effective upon the execution and delivery of final legal documentation with respect to this proposed transaction. This Proposal does not purport to summarize all of the terms and conditions upon which the Lease is to be based, which terms and conditions would be contained fully in final documentation, and indicates only the principal term and conditions under which the transaction will be considered.

CAR 2871 - Exhibit 5 It is a pleasure to offer this financing proposal to the City. We hope that our genuine excitement regarding the opportunity shines through in our response. And as always, please don't hesitate to reach out with any questions.

Very truly yours,

Michael J. Horkey Senior Vice President

BciCapital Capital Management, Inc. [email protected]

Agreed to and Accepted by: City of Homestead, Florida

Name of Authorized Signor

Title of Authorized Signor

Date of Proposal Execution

CAR 2871 - Exhibit 5 Exhibit A - Schedule Seven (7)

Sample Seven (7) Year Amortization Schedule

02/26/2020 8:42 AM City of Homestead FL Sc hedule 7

Compounding Period: Annual

Nominal Annual Rate: 1.860%

Cash Flow Data - Loans and Payments

J Event J Date J Amount J Number Period J End Date 1 Loan 03/25/2020 ,. 395,363.00 1 2 Payment 03/25/2021 60,759.99 7 Annua l 03/25/2027

TValue Amortization Schedule - Normal, 365 Day Year Date Payment Interest Principal Balance ,. Loan 03/25/2020 ,. 395,363.00 ,. 1 03/25/2021 ,. 60,759.99 ,. 7,353.75 ,. 53,406.24 341,956.76 ,. 2 03/25/2022 ,. 60,759.99 ,. 6,360.40 ,. 54,399.59 287,557.17 ,. 3 03/25/2023 ,. 60,759.99 ,. 5,348.56 ,. 55,411.43 232,145.74 ,. 4 03/25/2024 ,. 60,759.99 ,. 4,317.91 " 56,442.08 175,703.66 ,. 5 03/25/2025 ,. 60,759.99 ,. 3,268.09 ,. 57,491.90 118,211.76 ,. 6 03/25/2026 ,. 60,759.99 ,. 2,198.74 ,. 58,561.25 59,650.51 7 03/25/2027 ,. 60,759.99 ,. 1,109.48 ,. 59,650.51 0 .00 Grand Totals 425,319.93 ,. 29,956.93 ,. 395,363.00

Last interest amount decreased by 0.02 due to rounding.

CAR 2871 - Exhibit 5 Tab 6 City of Homestead Council Agenda Report Item Number: '-I ___2 _8_3_,71

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: IGS - Procurement Department Head: I'-Je_r_r_y _E_st_r_ad_a_,_M_ . P_.A_.______J

Item Type: !Resolution Author: [Brittany Maiquez

Title: !city of Homestead Surplus Property

Requested Action: !Approve Resolution

Staff recommends that Mayor and Council approve the attached Resolution authorizing the City Manager to surplus the attached list of vehicles and miscellaneous items, that will be sold by means of an on-line auction or disposed of by other authorized procedures, as per City Code Sec. 2-440 - Surplus Property.

BACKGROUND AND SUPPORTING DOCUMENTATION --~~-- Background Information: Several City Departments through Fleet and Procurement, have determined that the attached list of vehicles and miscellaneous items have out-lived their usefulness and are no longer adequate for their intended purpose. Since it is no longer cost effective to keep these vehicles and items in operation, the City will auction them off as surplus.

Exhibit Attachment(s): ~(2)

Exhibit Description(s) 1 [surplus Items 6

2 [Resolution 7

3 8

4 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: ~I ___2_ 8_3~7 1

FUNDING INFORMATION

Finance Approval: IReviewed-Carlos M. Perez 02-27-2020 Total Approved Amount:

1 - Account Name: Account Number:

Amount: Current Balance:

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date: ~------2_/2_7_/_2_0_20~1 Reference Number:

Transaction Type: Bids Solicited I Received:

Vendor Name and Information: IBidera LLC.

Procurement Amount: Details:

Procurement Notes: This request is in accordance with City of Homestead Code Sec. 2-440 Su rplus Prope rty.

Review Committee Members: N/A

Completed Date: ~------2_/_2_7_/2_0_2~0 1 Completed By: !Malia T ~ Rivera, CPPO, CPPB

REVIEW-APPROVALS

Fleet: !Approved Initials: ILR Additional Approvals: ~------~ ~--~ Finance: Proceeds from the sale of these assets will be recorded HR I Risk: INot Applicable . Initials: IPMT as revenue. ~--~

ITS: INot Applicable

Legal Review: Legal Date : 2/26/20201

Director Date:

City Manager Authorization Item Status:

Date Created: 1/6/2020 12:10:17 PM Last Modified: 3/11/2020 12:20:24 PM

Page 2 of 2 2020 Surplus Vehicle, Equipment and Miscellaneous Items

Vehicles Vehicle# Type Department Year VIN 6018 Ford Crown Vic. PD 2006 2FAFP71\NX6X165958 7103 Ford 500 PD 2007 1FAHP24127G152656 6197 Ford 500 PD 2006 1FAFP23146G179252 6821 Ford 150 Customer Service 2006 1FTPX14V26NB26930 93336 Ford Ranger Parks 1993 1FTCR10A8PUC84272 7223 Mack Front End Loader Solid \Naste 2007 1M2K189C47M037309 1616 Ford E250 Van City Hall 2001 1FTNE24291HB08361 6197 Ford 500 PD 2006 1FAFP23146G179252 5226 Ford F150 Solid \Naste 2005 1FTRF12255NB49265 292 GMC Trash Truck Solid \Naste 2000 1GDM7H1ClYJ501887 4103 Ford F150 Customer Service 2014 2FTRF17254CA50863 99845 Ford Taurus Customer Service 1999 1FAFP20XXA245269 4103 Ford F150 Customer Service 2014 2FTRF17254CA50863 99845 Ford Taurus Customer Service 1999 1FAFP20XXA245269 12018 Chevy Traverse PD 2012 lGN KVFEDXCJ391222 10102 Ford Explorer PD 2010 1FMEU7DE5AUA28276 10101 Ford Explorer PD 2010 lFEM U7DE2AUA42801 12046 Dodge Charger PD 2012 2C3CDXAT8CH207078 13338 Mini Sweeper Public \Narks 2013 201303034 11320 Southwest Trailer Streets 2011 15907X14413 M 9822 99 96097 Freightliner PD 1996 1FV4GFBC4TL716815

Forfeiture Vehicles Make Model VIN Miami Dade Case#: Buick Century 2G\N4S52J531251334 2011-011807-CA-01 Chevy Astra Van 1GCDM19\N1YB21482 2009-050945-CA-01 Chevy GMT-400 1GCEC14Z7SZ286892 2013-005645-CA-32 Dodge Intrepid 1B3HD46T3TF143219 2009-077 409-CA-20 Dodge Ram 2B7KB31Y8RK107981 2009-033676-CA-23 Ford F-150 1FTZX07\N4\NKB23665 2009-032372-CA-11 Ford Ranger 1FTCR14T3LPA67684 1992-011583-CA-23 Toyota Sequoia 5TDZT34A52S121027 2012-016050-CA-27

1 CAR 2837- Exhibit 1 2020 Surplus Vehicle, Equipment and Miscellaneous Items

Miscellaneous Items Qty Item 1 Globe, Type Ill Wide 1 L Office Desk 1 Wood Office Desk 1 HP Laserjert P4014N Printer 4 Gasboy Dispensers (2- Gas, 2-Diesel) 19 Rocket M900 8 Air Max High Gain Sector Antenna 8 Cisco Wireless Lan Client Adaptors 1 Fellowes Shredder 1 Brother lntellifax 2800 25 Brother TN-5000PF Toner Cartridge 1 Dell Monitor 1 Cisco Iron port Server 32 Panasonic DVD-ROM and CD 11 Monitor Stand 40 UPS Battery Back up 11 Amplifier 906 MK2 1 Locker System 2 LG 24MB35PUH Computer Monitor 1 HP XN376A Computer Monitor 1 Okidata GE7000A Printer Dot Matriz 1 SATO CX400 EXl Label Printer 1 APC BE750G UPS Battery Backup 4 Tripplite Internet 550U Backups 1 HP 1320N Laser Printer 1 HP CB500A Printer Tray 5 APC APClOOO Smart UPS Back Up 1 Dell DHM Computer 4 Dell Optilex 780 Computer 1 Dell Optilex 755 Computer 1 Hitatchi GHCON Super Multi DVD Writer 1 Dell T3400 Computer 1 Dell T390 Computer 10 Cisco 7970 IP Series Phone 6 Cisco PIX 545E Firewall 1 Neoware CA24 Laptop 1 Viking Dry Suit 1 Future Cable Pull Machine

2 CAR 2837- Exhibit 1 2020 Surplus Vehicle, Equipment and Miscellaneous Items

Miscellaneous Items Cont'd Qty Item 1 Cybex Lat Pull Down 1 Shou lder Press Machine 2 Schwinn Spinner Stationa ry Bike 1 Pull Up Bar Attached to Floor Base 1 Incline Chest Press Bench 1 Silver/Blue Leg Press Weight Machine (no weights included) 1 Cybex Incline Chest Press 1 Seiki SE22FS 1 Belkin KVM Omniview 4 Port 1 HP Officejet Pro 6830 1 Dell Lattitude 7480 1 Dell Precision 530 1 Dell Monitor P Model 1 Dell Monitor 1908FPT 1 HP Laserje 2300D Printer 3 STEX Treadmill 1 Black Box Serv Switch 1 HP Scanjet 6 Dell Monitors 1 Zebra Printer 3 APC UPS Battery Back Up 10 HP Toner Cartridges 1 3 Drawer Metal Filing Cabinet 1 IBM Enchanced Mechanical Keyboard 2 POTS Phone 1 IBM Type 3488-V 1 Ithaca Series 150 Receipt Printer 1 Fujitsu Duplex Scanner 1 Plotter Printer 9 Printers- HP and Zebra 1 CS4100 Megawattage 400 amp Yan mar Generator 1 Onan Electric Generator Set 1 Lee Boy Track Sprayer L250 1 1889 Wire Puller 1 Waukesha Engomatic Control Generator LOOOO

3 CAR 2837- Exhibit 1 2020 Surplus Vehicle, Equipment and Miscellaneous Items

Miscellaneous Items Cont'd Qty Item 1 Cisco Access Point 6 APClOOO UPS Battery Back Up 4 Tripp Lite Internet SSOU Back ups 1 Dell 2U Cable management arm 1 Dell Optiplex GX260 Computer 2 Dell Precision T3400 Computer 6 Dell Optiplex 780 Computer 2 Dell Optiplex 755 Computer 1 Dell Precision 690 Computer 2 Dell Precision T3500 Computer 1 Dell Precision T390 Computer 1 HP EliteDesk 800 Gl FF Computer 1 ABO 5810WX Digital Broadcast unit 1 ICT 200DF-12 Distribution Panel 1 Cisco Iron Port C160 SMU Email Security Appliance 7 Cisco PIX 545E Firewall 26 Cisco 7970 IP Series Phone 1 SATO CX400 EXl Label Printer 1 Neoware CA24 Laptop 11 Dell Monitors 4 HP Monitors 1 NEC Monitor 2 LG Monitor 1 HP Monitor stand 12 Dell monitor stand 1 HP Monitor with stand 1 HAVIS mounting bracket 1 (-systems Corp CyberSan NAS Device 2 Panasonic cf-veb311 Port replicator 1 Okidata GE7000A Printer DOT Matrix 2 HP 1320N Laser Printer 1 HP Laserjet 1300 Printer 1 HP CBSOOA Printer Tray 2 Cisco MCS7800 Series Server 1 Super Micro Computer Super Server SOlSM-TMT/MT 1 HP/Cisco MSC-788 Server with rails 1 Hitatchi GHCON Super Multi DVD Writer 1 Astron RS-SOM Transformer

4 CAR 2837- Exhibit 1 CITY OF HOMESTEAD RESOLUTION NO. 2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, DECLARING CERTAIN PERSONAL PROPERTY OWNEO BY THE CITY OF HOMESTEAD TO BE SURPLUS - PROPERTY AND AUTHORIZING THE CITY MA.NAGER TO PROVIDE FOR THE SALE OR DISPOSITION OF SUCH PROPERTY IN ACCORDANCE WITH SECTION 2-440 OF THE CITY CODE; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, pursuant to Section 2-440 of the City Code, the City Council is authorized to determine that certain personal property owned by the City is surplus as being obsolete, inadequate or no longer needed for public purposes; and

WHEREAS, the City Council hereby finds and determines that the items listed upon or described in Exhibit "1," as attached hereto, constitute surplus property pursuant to

Section 2-440 of the City Code.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. Each of the above stated recitals is hereby adopted and confirmed.

Section 2. Determination. The City Council hereby finds and determines that the items listed on Exhibit "1" constitute surplus property under City Code Section 2-440.

Section 3. Disposition Authorized. The City Manager is hereby authorized to sell or dispose of the above referenced surplus property by public auction or by other procedures established by the City Manager. Surplus property items may be donated by

CAR 2837- Exhibit 2 the City to non-profit entities or other governmental entities upon approval by the City

Council, in accordance with law.

Section 4. Effective Date. That this Resolution shall become effective immediately upon adoption hereof.

PASSED AND ADOPTED THIS __ day of __, 2020.

Mayor Steven D. Losner ATTEST:

Elizabeth Sewell, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

FINAL VOTE AT ADOPTION

Mayo~ Steven D. Losner Vice Mayor Patrlcia D. Fairclough-Staggers Councilwoman Erica G. Avila Councilwoman Jenlfer N. Bailey Councilman Sean L: Fletcher Councilman Larry Roth Councilman Stephen R Shelley

CAR 2837- Exhibit 2 Exhibit "1"

CAR 2837 - Exhibit 2 Vehicles Vehicle# Type Department Year VIN 6018 Ford Crown Vic. PD 2006 2FAFP71\NX6X165958 7103 Ford 500 PD 2007 1FAHP24127G152656 6197 Ford 500 PD 2006 1FAFP23146G179252 6821 Ford 150 Customer Service 2006 1FTPX14V26NB26930 93336 Ford Ranger Parks 1993 1FTCR10A8PUC84272 7223 Mack Front End Loader Solid \Naste 2007 1M2K189C47M037309 1616 Ford E250 Van City Hall 2001 1FTNE24291HB08361 6197 Ford 500 PD 2006 1FAFP23146G179252 5226 Ford F150 Solid \Naste 2005 1FTRF12255NB49265 292 GMC Trash Truck Solid \Naste 2000 1GDM7H1ClYJ501887 4103 Ford F150 Customer Service 2014 2FTRF17254CA50863 99845 Ford Taurus Customer Service 1999 1FAFP20XXA245269 4103 Ford F150 Customer Service 2014 2FTRF17254CA50863 99845 Ford Taurus Customer Service 1999 1FAFP20XXA245269 12018 Chevy Traverse PD 2012 1GNKVFEDX0391222 10102 Ford Explorer PD 2010 1FMEU7DE5AUA28276 10101 Ford Explorer PD 2010 lFEM U7DE2AUA42801 12046 Dodge Charger PD 2012 2C3CDXAT8CH207078 13338 Mini Sweeper Public \Norks 2013 201303034 11320 Southwest Trailer Streets 2011 15907X14413M982299 96097 Freightliner PD 1996 1FV4GFBC4TL716815

Forfeiture Vehicles Make Model VIN Miami Dade Case#: Buick Century 2G\N4S52J531251334 2011-011807-CA-01 Chevy Astro Van lGCDM 19\NlYB21482 2009-050945-CA-01 Chevy GMT-400 1GCEC14Z7SZ286892 2013-005 645-CA-3 2 Dodge Intrepid 1B3HD46T3TF143219 2009-077 409-CA-20 Dodge Ram 2B7KB31Y8RK107981 2009-033676-CA-23 Ford F-150 1FTZX07\N4\NKB23665 2009-032372-CA-11 Ford Ranger 1FTCR14T3LPA67684 1992-011583-CA-23 Toyota Sequoia 5TDZT34A52S121027 2012-016050-CA-27

CAR# 2837 - Exhibit 2 Miscellaneous Items Qty Item 1 Globe, Type Ill Wide 1 L Office Desk 1 Wood Office Desk 1 HP Laserjert P4014N Printer 4 Gasboy Dispensers (2- Gas, 2-Diesel) 19 Rocket M900 8 Air Max High Gain Sector Antenna 8 Cisco Wireless Lan Client Adaptors 1 Fellowes Shredder 1 Brother lntellifax 2800 25 Brother TN-5000PF Toner Cartridge 1 Dell Monitor 1 Cisco lronport Server 32 Panasonic DVD-ROM and CD 11 Monitor Stand 40 UPS Battery Back up 11 Amplifier 906 MK2 1 Locker System 2 LG 24MB35PUH Computer Monitor 1 HP XN376A Computer Monitor 1 Okidata GE7000A Printer Dot Matriz 1 SATO CX400 EXl Label Printer 1 APC BE750G UPS Battery Backup 4 Tripplite Internet 550U Backups 1 HP 1320N Laser Printer 1 HP CB500A Printer Tray 5 APC APClOOO Smart UPS Back Up 1 Dell DHM Computer 4 Dell Optilex 780 Computer 1 Dell Optilex 755 Computer 1 Hitatchi GHCON Super Multi DVD Writer 1 Dell T3400 Computer 1 Dell T390 Computer 10 Cisco 7970 IP Series Phone 6 Cisco PIX 545E Firewall 1 Neoware CA24 Laptop 1 Viking Dry Suit 1 Future Cable Pull Machine

CAR# 2837 - Exhibit 2 Miscellaneous Items Cont'd Qty Item 1 Cybex Lat Pull Down 1 Shoulder Press Machine 2 Schwinn Spinner Stationary Bike 1 Pull Up Bar Attached to Floor Base 1 Incline Chest Press Bench 1 Silver/Blue Leg Press Weight Machine (no weights included) 1 Cybex Incline Chest Press 1 Seiki SE22FS 1 Belkin KVM Omniview 4 Port 1 HP Officejet Pro 6830 1 Dell Lattitude 7480 1 Dell Precision 530 1 Dell Monitor P Model 1 Dell Monitor 1908FPT 1 HP Laserje 2300D Printer 3 STEX Treadmill 1 Black Box Serv Switch 1 HP Scanjet 6 Dell Monitors 1 Zebra Printer 3 APC UPS Battery Back Up 10 HP Toner Cartridges 1 3 Drawer Metal Filing Cabinet 1 IBM Enchanced Mechanical Keyboard 2 POTS Phone 1 IBM Type 3488-V 1 Ithaca Series 150 Receipt Printer 1 Fujitsu Duplex Scanner 1 Plotter Printer 9 Printers- HP and Zebra 1 CS4100 Megawattage 400 amp Yanmar Generator 1 Onan Electric Generator Set 1 Lee Boy Track Sprayer L250 1 1889 Wire Puller 1 Waukesha Engomatic Control Generator LOOOO

CAR# 2837 - Exhibit 2 Miscellaneous Items Cont'd Qty Item 1 Cisco Access Point 6 APClOOO UPS Battery Back Up 4 Tripp Lite Internet 550U Back ups 1 Dell 2U Cable management arm 1 Dell Optiplex GX260 Computer 2 Dell Precision T3400 Computer 6 Dell Optiplex 780 Computer 2 Dell Optiplex 755 Computer 1 Dell Precision 690 Computer 2 Dell Precision T3500 Computer 1 Dell Precision T390 Computer 1 HP EliteDesk 800 Gl FF Computer 1 ABD 5810WX Digital Broadcast unit 1 ICT 200DF-12 Distribution Panel 1 Cisco Iron Port C160 SMU Email Security Appliance 7 Cisco PIX 545E Firewall 26 Cisco 7970 IP Series Phone 1 SATO CX400 EXl Label Printer 1 Neoware CA24 Laptop 11 Dell Monitors 4 HP Monitors 1 NEC Monitor 2 LG Monitor 1 HP Monitor stand 12 Dell monitor stand 1 HP Monitor with stand 1 HAVIS mounting bracket 1 (-systems Corp CyberSan NAS Device 2 Panasonic cf-veb311 Port replicator 1 Okidata GE7000A Printer DOT Matrix 2 HP 1320N Laser Printer 1 HP Laserjet 1300 Printer 1 HP CBSOOA Printer Tray 2 Cisco MCS7800 Series Server 1 Super Micro Computer Super Server 5015M-TMT/MT 1 HP/Cisco MSC-788 Server with rails 1 Hitatchi GHCON Super Multi DVD Writer 1 Astron RS-SOM Transformer

CAR# 2837 -Exhibit 2 Tab 7 City of Homestead Council Agenda Report Item Number: I 28611 ~---~

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: !Human Resources Department Head: ~lv_iv_ia_n_M_a_n_ac_h______~

Item Type: IResolution Author: ~IP_ri_sc_i _lla_T_h_o_m_p_s_o_n______

Title: Amendment to PO for temporary staffing services

Requested Action: !Approve Resolution

Staff recommends that the Mayor and Council approve the attached Resolution authorizing the City Manager to amend existing purchase order# 200085 issued to Work At Home Vintage Experts, LLC., for an additional $25,000.00 for a total of $50,000.00.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: In October 2019, PO# 200085 was issued to Work At Home Vintage Experts, LLC. for $25,000.00 for temporary staffing for 6 months for the purposes of insurance and contract review. Staff recommends amending the existing PO in order to procure these services for an additional 6 months ending on September 30, 2020.

Exhibit Attachment(s): ~ (2)

Exhibit Description(s) 1 !Agreement 6

2 IResolution 7

3 8

4 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number:

FUNDING INFORMATION

Finance Approval: !Approved-Carlos M. Perez 02-26-2020 Total Approved Amount: $25,000.00

1 - Account Name: !contract Service Temp Account Number: 1510-2500-513-33.30

Amount: $25,000.00 Current Balance: $45,336.00

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION -~------~~~~- Received Date: ~------2_; _28_/_2_0_2 o~I Reference Number: IPo #200085

Transaction Type: !Enter into agreement Bids Solicited I Received:

Vendor Name and Information: IWAHVE INSURANCE LLC

Procurement Amount: $50,000.00 I Details: !contract Amount including amendment I

Procurement Notes: This is in accordance with City Code Section 2-411.1(a)(2), whereas, it is exempt from competitive bidding pursuant to the exemption for professional services. Current Contract Amount: $25,000 /Amendment: $25,000 I Total Contract Value: $50,000

Review Committee Members:

Completed Date: ~------2_;_28_/_2_0_20~1 Completed By: !Malia T. Rivera, CPPB

REVIEW - APPROVALS

Fleet: INot Applicable Initials: LIL_R__ --d..-.- A=d ==d ==iti==o===n~al.---A_P_P_r_ov_a_ls_: ______----...,

HR I Risk: /~A_p_pr_o_v_ed____ ~

ITS:

Legal Review: Legal Date: 2/21/20201

Director Date:

City Manager Authorization Item Status:

Date Created: 2/19/2020 10:33:30 AM Last Modified: 3/11/2020 12:20:54 PM Page 2 of 2 WORK AT HOME VINTAGE EXPERTS LLC

CLIENT SERVICE AGREEMENT

This service agreement (the "Agreement") is made and entered into on QM'91 Q)uJ '.J 014 (the "Effective Date") by and between City of Homestead (the "Client") with a principal place of business at 100 Civic Court. Homestead, Florida, 33030 and Work At Home Vintage Experts LLC (the "Company") with a principal place of business at 1180 North Town Center Drive. Suite 100, Las Vegas. NV 89144. The Client and the Company are sometimes hereinafter referred to individually as a 11 Party11 and collectively as the "Parties."

RECITALS

WHEREAS, the Company provides remote contract staffing utilizing vintage professionals that work from their homes as independent contractors of Company (hereinafter ''wahves"); and

WHEREAS, the Client wishes to utilize the Company to perform certain of its operational functions (the "Services").

AGREEMENT

Now, therefore, in consideration of the mutual promises and conditions set forth herein, the Parties hereto intending to be legally bound, agree as follows:

1. Services

1.1. Request for Services. The Company shall provide the Services set forth in a Job Request Confirmation ("Job Request Confirmation") which shall be executed by the Parties and submitted to the Company. Upon receipt by the Company, each such Job Request Confirmation shall be incorporated herein by reference as Exhibit A. Each Job Request Confirmation may be amended from time to time by mutual written agreement of the Parties. Client may request the services of additional wahves or additional projects by submitting a new Job Request Confirmation. Each additional Job Request Confirmation shall be binding upon execution by both Parties.

1.2. Availability of Wahves. Except as otherwise set forth herein, wahves will be generally available in accordance with Exhibit B. Company may revise EKhibit B from time to time and will advise Client in writing of any changes to Exhibit B or the availability of a particular wahve.

1.3. Standard of Services. The standard of care applicable to the rendering of the Services by the Company will be the degree of skill and care customarily employed by comparable service providers in rendering comparable services.

v2019.08 1

19-HR-017 CAR 2861 - EXHI BIT 1 1.4. Non-Exclusive Engagement. The Services are provided on a non-exclusive basis. Except as may otherwise be set forth in a Job Request Confirmation.

1.5. Ownership of Work Product. All written reports and work product produced by Company in providing the Services (the "Work Product") shall be owned by Client, and at Client's request or upon the expiration or termination of this Agreement for any reason, Company will promptly turn over such Work Product to Client.

1.6. Engagement Confirmation. The wahve selected to fulfill a job order and the hourly agreed upon rate are confirmed in the WAHVE Engagement Confirmation ("Engagement Confirmation") executed by both parties and incorporated herein by reference as Exhibit C. For each additional wahve hired, the Engagement Confirmation referencing the Job Order Confirmation shall be executed by both parties.

1.7. Replacement of Wahve. Client reserves the right to request a replacement of the wahve assigned under the Engagement Confirmation and referenced Job Request Confirmation upon reasonable cause, which may include, but is not limited to, lack of subject matter experience or knowledge, non-responsiveness, or actions that negatively affect Client's relationship with franchisees or other third parties.

2. Term and Renewal

2.1. Term. Subject to the termination rights of the Parties set forth herein, the initial term of this Agreement shall commence on the Effective Date and shall continue for six 1 (6) months (the "Initial Term }

2.2. Renewal. After the Initial Term, this Ag reement shall automatically renew for additional one (1) year renewal terms (a "Renewal Term") unless terminated pursuant to Section 4 below. The Initial Term and any Renewal Term are referred to collectively as the "Term" of the Agreement.

3. Fees & Payment Terms

3.1. Invoices. The Company shall invoice the Client on a bi-weekly basis for the Services provided by wahves for the preceding two-week period. Invoices shall include details that support the charges for the Services, and Company agrees to provide Client with such additional detail to support the charges for the services as Client may reasonably request. The total fees shall not exceed $25,000 unless approved by the City Council.

3.2. Payment. Payment shall be paid in accordance with the Florida Prompt Payment Act.

3.3. Inclusion of Taxes. The fees specified in the Engagement Confirmation are inclusive of all federal, state, and local employment taxes, if any, related to the wahves.

\ '

v2019.08 2

19-HR-017 CAR 2861 · EXHIBIT 1 3.4. Change in Fees. The Parties agree that the fees will be reviewed in good faith upon the renewal of, or change to, any Job Request and Engagement Confirmation, provided that any fee increase shall be subject to mutual agreement of the parties. Notwithstanding the aforesaid, no change in fees shall be effective until agreed to in writing by the Parties.

3.5. Fees are Confidential. [Intentionally Deleted]

4. Termination

4.1. Termination for Convenience. Either Party may terminate this Agreement or any Job Request Confirmation by giving thirty (30) days written notice to the other Party. In the event a Party elects to terminate this Agreement, any Job Request Confirmation(s) and associated Engagement Confirmation(s) outstanding at the time of expiration or termination of this Agreement shall continue to be governed by this Agreement as if it has not been terminated until the completion of the Services thereunder, unless the terminating Party gives notice that the Job Request Confirmation(s) and associated Engagement Confirmation(s) are terminated as well. In the event a Party elects to terminate a Job Request Confirmation, the termination of any specific Job Request shall not terminate this Agreement or any other outstanding Job Request Confirmation, all of which will remain in effect until the completion of the Services thereunder or termination by a Party as permitted herein.

4.2. Termination for Cause. This Agreement may be terminated for cause as follows:

4.2.1 . By either Party upon written notice to the other Party at any time after the other Party fails to observe the obligations, duties and conditions to be performed by it under this Agreement, if that failure continues uncured for fifteen (15) days after such written notice thereof.

4.2.2. By either Party immediately by written notice if the other Party makes an assignment for the benefit of creditors, becomes subject to a bankruptcy proceeding, is subject to the appointment of a receiver, or admits in writing its inability to pay its debts as they become due.

4.2.3. By the Company immediately upon written notice to the Client at any time after the Client fails to pay the fees due pursuant to Section 3 above and such failure remains uncured for fifteen (15) days after the due date for such payment.

4.3. Continuing Obligations. The expiration of the Term or termination of this Agreement shall not relieve the Client from its obligation to pay any amounts due to the Company for Services actually rendered prior to the expiration or termination of this Agreement.

5. Company Responsibilities

v2019.08 3

19-HR-017 CAR 2861 - EXHIBIT 1 5.1. Company Responsibilities. The Company shall be responsible for providing the following to the Client in a reasonable and timely manner:

5.1. 1. a WAHVE relationship manager to supervise the provision of Services;

5.1.2. wahve{s) with high-speed internet connectivity and computer equipment and software needed for remote access to Client systems and applications;

5.1.3. user support for wahves;

5.1.4. quality control for provision of Services;

6. Client Responsibilities

6.1. Client Responsibilities._The Client shall be responsible for providing the following to the Company and the wahves in a reasonable and timely manner:

6.1.1. a department and/or project manager to assist with adherence to project schedules for the Services and managing issues and risks that arise;

6.1.2. an information technology coordinator to assist with technical issues related to providing the Services;

6.1.3. necessary training for wahves in the Client's management system and workflow required to perform the Services;

6.1.4. arrangements and payment for the procurement, installation, maintenance and operation at the Client site of all hardware, software, telecommunications, utilities and other equipment necessary to perform the Services;

6.1.5. current user/Client access licenses required for all software to be used by wahves to provide the Services;

6.1.6. remote access to the Client's Virtual Private Network (VPN) or web­ based program connection for all wahves, user ID and password to the Client's management system and applications and necessary follow-up assistance to insure that the VPN is working correctly on the wahves' desktop;

6.2. Condition Precedent to Services. The Client understands that the wahve's performance of the Services depends upon the Client fulfilling its responsibilities hereunder in a timely and sufficient manner. The Client's failure to perform its responsibilities as set forth in this Agreement may negatively impact the schedule and increase the fees for the Services.

7. Warranties

v2019.08 4

19-HR-017 CAR 2861 - EXHIBIT 1 7.1. Mutual Representations. Each Party represents and warrants to the other Party that: (i) it has the full right, power and authority to enter into this Agreement and to perform the acts required of it thereunder; (ii) as of the Effective Date, there is no outstanding contract, commitment or agreement to which it is a party that conflicts with this Agreement; (iii) when executed and delivered, this Agreement will constitute the legal, valid and binding obligation of such Party, enforceable against it in accordance with its terms; and (iv) it shall at all times perform its obligations under this Agreement in compliance with all applicable laws, rules and regulations and the terms of any third party agreement to which it is subject.

7.2. Company Representations.

7.2.1. The Company represents that it has the right to offer the Services and shall perform the Services in a competent manner using reasonable care and, otherwise, in accordance with the standards for Company's industry.

7.3. Client Representations.

7.3.1. The Client represents it is procuring the Services solely for its internal use and will not resell or allow any third party to use the Services or any information relating thereto.

7.3.2. The Client represents it has all requisite rights and licenses to enable the Company to utilize or access the Client's computer software and documentation necessary to perform the Services.

7.4. Limitation of Warranties. EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE SERVICES ARE PROVIDED TO THE CLIENT "AS IS" AND THE COMPANY EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NONINFRINGEMENT, AND ANY WARRANTIES ARISING OUT OF COURSE OF DEALING, USAGE, OR TRADE. THE COMPANY DOES NOT WARRANT THAT THE PROVISION OF THE SERVICES WILL BE COMPLETELY ERROR-FREE OR UNINTERRUPTED. THE COMPANY SHALL NOT BE LIABLE TO THE CLIENT OR ANY THIRD PARTY FOR ANY UNAVAILABILITY OR INOPERABILITY OF TELECOMMUNICATIONS SYSTEMS OR THE INTERNET, TECHNICAL MALFUNCTION, COMPUTER ERROR, CORRUPTION OR LOSS OF INFORMATION, OR OTHER INJURY, DAMAGE OR DISRUPTION OF ANY KIND BEYOND THE REASONABLE CONTROL OF THE COMPANY.

7.5. Insurance. The Company shall maintain E& 0 insurance throughout the duration of this agreement and shall provide a copy of the Certificate of Insurance upon request.

8. Confidentiality of Information

v201 9.08 5

19-HR-017 CAR 2861 - EX HI BIT 1 This section 8 shall be subject to Chapter 119, Florida Statutes and any other applicable laws.

8.1. Definition. "Confidential Information" means all information disclosed by either Party (the "Disclosing Party") under this Agreement that should reasonably be understood by the other Party (the "Receiving Party"), because of legends or other markings, the circumstances of disclosure, or the nature of the information itself, to be proprietary and confidential to the Disclosing Party, including without limitation

information relating to the Disclosing Party's business 1 business plans, proposals, forecasts, financial data, client and prospect lists and information, personnel data, billing rates and fees, contract information, properties, methods of operation, software (including , without limitation, source code, specifications, data, works-in-process, alpha and beta versions, design documents and documentation), trade secrets, inventions, discoveries, know-how, and other intellectual property. "Confidential Information" includes this Agreement and the terms and conditions contained herein. Confidential Information may be disclosed in written or other tangible form (including as recorded on magnetic, optical or other storage media) or by electronic, oral, visual or other means.

8.2. Limited Disclosure. The Receiving Party shall use commercially reasonable efforts to protect against the disclosure of Confidential Information to third parties, which said efforts shall be at least as stringent as those used by the Receiving Party to protect its Confidential Information. The Receiving Party shall use the Disclosing Party's Confidential Information only for the purposes of fulfilling the terms of this Agreement and only during the Term. A Receiving Party shall be responsible for any breach of this Section 8 by any of its affiliates, shareholders, members, officers, agents and/or employees. The Company shall be responsible for any breach of this Section 8 by any wahve(s).

8.3. Limitation on Restrictions. The restrictions of this Agreement on the use and disclosure of Confidential Information shall not apply to information that the Receiving Party can prove: (a) was publicly known at the time of the Disclosing Party's communication thereof to the Receiving Party; (b) becomes publicly known through no action or fault of the Receiving Party subsequent to the time of the Disclosing Party's communication thereof; (c) was in the Receiving Party's possession free of any obligation of confidence at the time of the Disclosing Party's communication thereof; (d) is developed by the Receiving Party independently of and without reference to any of the Disclosing Party's Confidential Information or other information that the Disclosing Party disclosed in confidence to any third party; (e) is rightfully obtained by the Receiving Party from third parties authorized to make such disclosure without restriction; or (f) is identified by the Disclosing Party in writing as no longer proprietary or confidential.

8.4. Required Disclosure. In the event that the Receiving Party is required by law, regulation, or court order to disclose any of the Disclosing Party's Confidential Information, the Receiving Party shall promptly notify the Disclosing Party in writing prior

v201 9.08 6

19-HR-017 CAR 2861 - EXHIBIT 1 to making any such disclosure in order to facilitate the Disclosing Party seeking a protective order or other appropriate remedy from the proper authority. The Receiving Party agrees to cooperate with the Disclosing Party in seeking such order or other remedy. The Receiving Party further agrees that if the Disclosing Party is not successful in precluding the requesting legal body from requiring the disclosure of the Confidential Information, it will furnish only that portion of the Confidential Information which is legally required, will (if allowed by law) promptly provide the Disclosing Party with a copy of the information so furnished, and will exercise all reasonable efforts to obtain reliable assurances that the Receiving Party will accord it confidential treatment.

8.5. Rights in Disclosing Party. All Confidential Information, including information contained in computer software or stored in memory or on storage media, is and shall remain the sole and exclusive property of the Disclosing Party. All Confidential Information shall be returned to the Disclosing Party or destroyed promptly upon the Disclosing Party's written request at any time or upon the termination or expiration of this Agreement, and shall not thereafter be retained in any form by the Receiving Party, its affiliates, or by any employees or independent contractors of the Receiving Party or its affiliates.

8.6. Enforcement. Either Party shall be entitled to seek injunctive relief in the event of the actual or threatened breach of this Section, in addition to any other remedies such Party may have under this Agreement, as well as their reasonable attorney's fees and costs of suit.

8.7 Termination Obligations. Upon termination for any reason, or upon the request of the Disclosing Party, the Receiving Party shall return all Confidential Information to the Disclosing Party, except that a Receiving Party may retain a copy of Confidential Information of the Disclosing Party solely for the purpose of regulatory or other compliance matters, and in such case it will be used solely for that purpose.

9. Limitation of Liability

9.1. Limitation of Liability. EXCEPT WITH RESPECT TO THE COMPANY'S INDEMNITY OBLIGATIONS HEREUNDER, BREACH OF THE COMPANY'S NONDISCLOSURE OBLIGATIONS AND/OR THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF THE COMPANY, THE MAXIMUM LIABILITY OF THE COMPANY, AND ITS OFFICERS, DIRECTORS, PRINCIPALS, AND SUB­ CONTRACTORS, TO THE CLIENT FOR DAMAGES FOR ANY AND ALL CAUSES WHATSOEVER, AND THE CLIENT'S CUMULATIVE MAXIMUM REMEDY, REGARDLESS OF THE FORM OF ACTION, WHETHER IN CONTRACT, WARRANTY, TORT, PRODUCT LIABILITY OR OTHERWISE, WILL BE LIMITED TO AN AMOUNT EQUAL TO THE TOTAL FEES PAID BY THE CLIENT TO THE COMPANY PURSUANT TO THE INVOICE FOR THE SERVICES UNDER WHICH DAMAGES WERE SUSTAINED BY CLIENT. IN NO EVENT WILL EITHER PARTY OR ITS OFFICERS, DIRECTOR, PRINCIPALS OR SUB-CONTRACTORS BE LIABLE FOR ANY LOST DATA OR CONTENT, LOST PROFITS, BUSINESS INTERRUPTION . OR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR v2Dt9.08 7

19-HR-017 CAR 2861 - EXHIBIT 1 PUNITIVE DAMAGES ARISING OUT OF OR RELATING TO THE SERVICES, EVEN IF THAT PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

10. Non-Solicitation

10.1. Non-Solicitation and Non-Hire. During the Term, and for a period of one (1) year thereafter, neither Party will (i) solicit the employment of or employ, either directly or indirectly through a third party, any current or former employee of the other Party (including, in the case of the Company, any wahve or other individual rendering services to or on behalf of the Company), the identity of whom was made known to Client during the Term; or (ii) entice any employee of the other Party (including, in the case of the Company, any wahve or other individual rendering services to or on behalf of the Company) to terminate or alter its business or employment relationship with the Company, except in either case (i) or (ii) pursuant to a general public solicitation not specifically directed at such employee or individual. Each Party agrees that the remedy at law for any breach of the foregoing provisions of this paragraph shall be inadequate and that the non-breaching Party shall be entitled to: (i) payment by the breaching Party of the amount set forth in Section 10.2, as liquidated damages and not a penalty; or (ii) seek injunctive relief without proof of irreparable injury and without posting bond in the event of such breach, in addition to any other remedy such Party may have under this Agreement or at law or in equity.

10.2. Liquidated Damages. Notwithstanding the right of a Party to seek injunctive relief in the event of a breach by the other Party of Section 10.1, such non-breaching Party may instead require the breaching Party to pay the non-breaching Party an amount equal to thirty percent (30.0%) of the total compensation that would have been paid by Client to the Company for the eighteen (18) months period from the date of breach by the breaching Party of Section 10.1.

11. Hold Harmless/Indemnity

11.1. Mutual Indemnity. [Intentionally Deleted]

12. Miscellaneous

12.1. Independent Contractor. It is understood that at all times the relationship between the Company and the Client shall be that of an independent contractor. Nothing contained in this Agreement will be construed to create an employment, joint venture or principal and agent relationship.

12.2. Waiver. Any waiver by any Party hereto of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any other provision hereof. A waiver of any of the terms and conditions hereof shall not be construed as a general waiver by a Party and such Party shall be free to reinstate any such term or condition, with or without notice to the other Party. Any waiver must be in writing signed by the Party to be charged. v2019.0B 8

19-HR-017 CAR 2861 - EXHIBIT 1 12.3. Assignment. This Agreement shall be binding upon and inure to the benefit of the Parties and their respective successors and assigns. The Client may not assign this Agreement or its rights hereunder to any party without the Company's prior written consent.

12.4. Notices. Any notice, including but not limited to consents or demands shall be in writing and signed by an authorized representative of the Party providing the same. All such notices shall be deemed to have been duly given when delivered by registered or certified mail, courier or overnight service or by hand to the address set forth in this Agreement or such other address as any Party shall have specified from time to time to the other Party in writing.

12.5. Governing LawNenue. This Agreement shall be governed by, construed and enforced in accordance with the laws of the state of Florida. The parties hereby irrevocably and unconditionally waive, to the fullest extent permitted by applicable law, any right that they may have to trial by jury of any claim or cause of action, or in any legal proceeding directly or indirectly based upon or arising out of this Agreement (whether based on contract, tort, or any other theory).

12.6. Publicity. Neither Party shall use the name of the other Party in advertising or in publicity releases without the prior consent of the other Party. However, the Company is hereby permitted to include the Client's name and address in a client list provided to prospective clients.

12.7. Force Majeure. Neither Party will be responsible for failure or delay in performance of this Agreement if the failure or delay is due to natural disasters such as acts of God, fire, flood, riot, war, terrorism, labor disputes, strikes, power failure, disruption of phone, internet, network or servers or any other causes beyond the reasonable control of the non-performing Party.

12.8. Arbitration. [Intentionally Deleted]

12.9. Merger/Consolidation. Nothing in this Agreement shall preclude the Company from consolidating or merging into or with, or transferring all or substantially all of its assets to another organization, which may include this Agreement and all obligations hereunder, without the Client's prior written consent.

12.10. Severance. If any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof.

12.11. Survival. The provisions of this Agreement, which by their nature are intended to survive the termination or expiration hereof, shall survive the termination or expiration of this Agreement.

v201 9.08 9

19-HR-017 CAR 2861 - EXH IBIT 1 12.12. Modification. This Agreement may not be modified, changed or discharged except in writing signed by both Parties' authorized representatives.

12.13. Headings. All headings in this Agreement are for convenience only and will not affect the meaning or interpretation of any provision hereof.

12.14. Entire Agreement/Amendment. This Agreement and Exhibits A, B and C contains the entire agreement between the Parties and shall supersede any prior agreements entered into by the Parties regarding the subject matter hereto. No change, addition, or amendment shall be made except by written agreement executed by the Parties.

-SIGNATURE PAGE TO FOLLOW-

v201 9.08 10

19-HR-017 CAR 2861 - EXHI BIT 1 IN WITNESS THEREOF, the Parties hereto have executed this Client Service Agreement, each acting under due and proper authority, as of the date first written above.

Work At Home Vintage Experts LLC ("Company")

Nameffitle: _P_r_es_id_e_n_t!C_R_O______

Date: 9/26/2019

City of Homestead By("Client")k Name/Title: ~ J/lcC~t Date: 9 .RO - /j

v2019.08 11

19-HR-017 CAR 2861 - EXHI BIT 1 EXHIBIT 'A'

9/1912019 WAHVE

wahve This Job Request is submitted by WahveJob Request Client in accordance with and subject Confirmation to the Terms & Conditions below.

Job Request #116915 Job Request Contact

City of Homestead Priscilla Thompson 100 Civic Court Risk Manager Homestead, FL 33030 [email protected] Main(305) 224-4467

Position Information

Commercial & Personal Firm type for this position Lines Split

Firm Other

Type of Posit ion Compliance

Industry fo r this position

Industry Other Municipality

Does the candidate need to be Lic ensed? Yes https //i nsura r.co.b rainwahve .corrJadm1rv'job requests/ 116915/confir,,alion

19-HR-017 CAR 2861 - EXH IBIT 1 EXHIBIT'A'

9/1912019 WAHV:

01 Does the job require use of dual monitors?

Does the job require client phone contact? Yes

Number of persons required for this type of work 1

Job Description

Review Contract Agreements and Certificates of Insurance • Review insurance sections of agreements and contracts to reflect that the insurance requirements meet with the risk exposures of the project. • Edit or revise insurance sections of the agreements or contracts that address any additional risk exposures for the exposures of the project • Review certificates to confirm if the coverage in place is in accordance with the terms of the agreement. • Review endorsements to confirm if the correct endorsements are in place for the coverage reflected on the certificate and the requirements of the agreement.

Skills Importance

Certificate Issuance for Contractors Preferred

Public Entities and Municipalities Preferred

Professional Liability Preferred

Outlook Required https·//1nstJranco bra 1nwanve .com'adm1n/J0 brequests/1 169 151conf1rmat1on

19-HR-017 CAR 2861 - EXHIBIT 1 EXHIBIT 'A'

9/19/2019 WAHVE

SilverPlume 01

Schedule

This is a long term project. The expected start date is 09/03/19. The estimated number of hours per week are 20. The time zone is Eastern Time (EST). The working days of the week are Mon, Tues, Wed, Thurs, Fri. The preferred start time is 8:00 AM. The end time is 12:00 PM.

Terms and Conditions

In cons ideration for introducing the company ("Client") signing this Job Request to candidates to be provided by Work at Home Vintage Experts, LLC ("WAHVE"), and in consideration of the covenants set forth herein, and for other good and valuable legal consideration, the receipt and sufficiency of which is hereby acknowledged, Client hereby agrees to the terms and conditions set forth below ("Agreement"). Client and WAHVE may also be referred to individually as a "Party" and collectively as "Parties":

1. Non-Circumvention

(a) Client agrees that from the date of the disclosure of the identity of a Candidate (defined below) by WAHVE and, thereafter for a period of eighteen (18) months, Client will not, whether as a principal, agent, employee, employer, consultant, director or partner of any person, firm, corporation or business entity, or in any individual or representa tive capacity whatsoever, directly or indirectly, or whether on behalf of or through another person or entity irrespective of whether for compensation or otherwise (collectively included in the definition of "Client" for purposes of this paragraph), without the prior express written consent of WAHVE, approach, solicit, counsel or attempt to induce any

https ·//insu ra nco .b ra1nwah1Je.comJ admin/jobrequests/ l 169 15/confirmalmn 3f7

19-HR-017 CAR 2861 - EXHIBIT 1 EXHIBIT'A'

911912019 WAH VE person who is then in the employ of, an advisor to, consul Chdll"'"S .;r00 ·-aved 01 services for WAHVE ("Candidate"), to: (i) cease employme ~- - - - - behalf of the Client; or (ii) assume employment with or provide services on behalf of the Client other than through WAHVE.

(b) If Client uses the services of any Candidate introduced by WAHVE other than through WAHVE, whether as an independent contractor, employee, or through any person or firm other than WAHVE, Client agrees to pay WAHVE thirty percent (30%) of the amount that would have been billed for a period of eighteen (18) months by WAHVE for the services to the Client.

(c) Client shall limit disclosure of the Candidate's identity to its employees and consultants who have a specific need to know such information.

2. Confidential Information

(a) "Confidential Information" means any information that any Party designates as being confidential or which, under the circumstances surrounding disclosure, ought to be treated as confidential. Confidential Information includes but shall not be limited to: corporate information pertaining to the structure, capitalization and shareholders of a Party; compensation plans, compensation agreements and documents relating to the compensation of a Party's employees, contractors and candidates; financial information; marketing plans; business plans; pricing schedules, product offerings, customer agreements and lists; information pertaining to the business operations of a Party; and any other information pertaining to the business, operations, finances, and employees of any Party. Confidential Information also includes: (i) the terms or obligations contained in any of the foregoing documents; (ii) the identity of the parties to any agreements or contracts (whether written or oral); (iii} the identity of employees and independent contractors with whom any Party conducts business or utilizes services (irrespective of whether the relationship between the Party and such individual is in writing); and (iv) verbal disclosures of information. Hereinafter the Party disclosing Confidential Information shall be referred to as the "Disclosing Party" and the Party receiving confidential information shall be referred to as the "Receiving Party".

(b) Confidential Information shall not include any information that: (i) is or subsequently becomes publicly available without a Party's breach of any obligation owed to another Party; (ii) became known https .//lnsurance.orarnwanve.comladmirJJODrecuests/116915/confirmat•on 417

19-HR-017 CAR 2861 - EXHIBIT 1 EXHIBIT'A'

9/1912019 WAH VE to the Receiving Party prior to disclosure of such informal _ . • LnJnge:; ~\re szNed ot known to the Rec:e1vmg Party from a source other than th · of an obligation of confidentiality owed to the Disclosing Party; (iv) is independently developed by the Disclosing Party; or (v) is required to be disclosed by court order or regulatory body, provided, however, that the Receiving Party required to disclose same will use its best efforts to minimize the disclosure of such information and will consult with and assist the Disclosing Party in obtaining a protective order prior to such disclosure.

3. Restrictions

(a) The Receiving Party shall not disclose any Confidential Information to third parties except upon the express prior written consent of the Disclosing Party.

(b) Each Party shall take reasonable security precautions, at least as great as the precautions it takes to protect its own confidential information, to keep confidential the Confidential Information. Each Party may disclose Confidential Information only to their employees on a need-to-know basis. Each Party will have executed or shall execute appropriate written agreements with its employees sufficient to enable it to comply with all the provisions of this Agreement.

(c) Upon request at any time by the Disclosing Party, all confidential information and copies thereof in the possession of the Receiving Party shall be returned to the Disclosing Party or destroyed, as the Disclosing Party shall direct.

4. Rights and Remedies

(a) The Receiving Party shall notify the Disclosing Party immediately upon discovery of any unauthorized use or disclosure of Confidential Information, or any other breach of this Agreement by the Receiving Party, and will cooperate with the Disclosing Party in every reasonable way to help the Disclosing Party regain possession of the Confidential Information and prevent its further unauthorized use.

(b) Each Party shall indemnify and hold the other Parties harmless from and against any and all liability, damages, costs, and expenses (including reasonable attorneys' fees and costs of suit) arising out of its breach of this Agreement. hllps://insurance.brainwahve.corntadmill/Jobrequeslll/1169151contirmation 517

19-HR-017 CAR 2861 - EXHIBIT 1 EXHIBIT'A'

9/19t'2C19 WAHVE (c) Each Party acknowledges that any breach of this Agree _ Of irreparable harm and the Parties agree that preliminary or •-h.i •('" .ir·" i,i·i·:rl necessity of posting a bond or other security, would be appropriate in the event of breach of this Agreement by a Party in addition to any other rights and remedies a Party may have at law and equity.

5. Miscellaneous

(a) This Agreement does not require any Party to disclose any Confidential Information. All such information will be disclosed on an "AS IS" basis and no Party shall be liable for damages arising out of the use or reliance on the Confidential Information provided in accordance with this Agreement and all Parties understand and agree that the use of such information is at their own risk.

(b) All Confidential Information is and shall remain the property of the Disclosing Party. By disclosing information to the Receiving Party, the Disclosing Party does not grant any express or implied right to the Receiving Party to any patents, copyrights, trademarks, or trade secret information.

(c) This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof. It shall not be modified except by a written agreement dated subsequent to the date of this Agreement and signed by the Party against whom such modification would be enforced. None of the provisions of this Agreement shall be deemed to have been waived by any act or acquiescence on the part of any Party, or their respective agents or employees. No waiver of any provision of this Agreement shall constitute a waiver of any other provision(s) or of the same provision on another occasion.

(d) Each Party represents that the person signing on its behalf is authorized to enter into this Agreement and to bind it to the terms of this Agreement.

(e) This Agreement shall be construed and controlled by the laws of the State of New York and any actions related to same must be brought in the courts of the State of New York.

(f) Subject to the limitations set forth in this Agreement, this Agreement will inure to the benefit of and be binding upon the Parties, their successors and assigns.

https-//insurnnce .bra1nwarwo.ccmtadmir/jobrequestsl11691 S/confumation 6f7

19-HR-017 CAR 2861 - EXHIBIT 1 EXHIBIT'A'

911912019 WAhVE (g) If any provision of this Agreement shall be held by a co invalid or unenforceable, the remaining provisions shall re C.hc1. i,:r, s ,m: sJ•;.=d

(h) All obligations created by this Agreement shall survive change or termination of the Parties' business relationship.

6. Term (a) The terms and conditions of this Agreement shall remain in effect for the shorter of: (i) three (3) years following its execution by the Parties; or (ii) until this Agreement is superseded by a Client Services Agreement executed between the Parties, which will thereinafter apply to and govern the services being to be provided pursuant to the Job Request Confirmation.

Confirmed by (Signature): Priscilla Thompson

Date: 08/08/19

https·/llnsuranca. bramwanve comladm1nlJ0brequestsl t 1691 Slc:onfirmation 7.7

19-HR-017 CAR 2861 - EXHIBIT 1 CITY OF HOMESTEAD RESOLUTION NO. 2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, AUTHORIZING EXTENSION OF PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND WAHVE FOR TEMPORARY STAFFING SERVICES ; AUTHORIZING THE CITY MANAGER TO PURCHASE SUCH SERVICES; RECOGNIZING COMPETITIVE BIDDING EXEMPTION OF SECTION 2-411.1 (A) (2) OF THE CITY CODE; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, pursuant to Section 2-411.1 (a) (2) of the City Code, the City Council desires to recognize the competitive bidding exemption for the continued use of the temporary staffing services provided by WAHVE ( the " Vendor" ) for professional staff, including assistance to be provided to the City's risk management office , in accordance with the Council Action Report (the " CAR" ) which accompanies this Resolution.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. That the above- stated recital is hereby adopted and confirmed.

Section 2. Purchase. That the City Council hereby authorizes the City Manager to extend the existing Agreement with the Vendor for an additional six (6) months and to expend up to an additional $25,000 for professional services under the extended term of the Agreement.

Section 3. Implementation. That the City Manager is hereby authorized to take any action which is necessary to implement this Resolution and the Agreement.

CAR 2861 - EXHIBIT 2 Section 4. Effective Date. That this Resolution shall become effective immediately upon adoption hereof.

PASSED AND ADOPTED THIS __ day of __, 2020.

Mayor Steven D. Losner ATTEST:

Elizabeth Sewell, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

FINAL VOTE AT ADOPTION

. . . Mayor Steven D. Losner . . Vice Mayor Patricia D. Faircfough-Staggers Councilwoman Erica G". Avila Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR 2861 - EXHIBIT 2 Tab 8 City of Homestead Council Agenda Report Item Number: J~ ___2_ 8_6_,71

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: JHuman Resources Department Head : !Vivian Manach, Director

Item Type: JResolution Author: JPriscilla Thompson, Risk Manager

Title: Purchase of Property Insurance for City Owned Property

Requested Action: !Approve Resolution

Recommendation: Staff recommends that Mayor and Council approve the attached Resolution authorizing the City Manager to purchase commercial property coverage for the policy term of 3/31/2020 to 3/31/2021 for City owned Property excluding City Hall, Police Station, Power Plant and Electric Substations for $607,879.00.

~·

**The account ba lan ce in the Self-Insurance Fund for Insurance Premiums is sufficient for this item. Since the City is unable to contract with the carriers without a Broker, the Payment will be made to TR Jones, a division of Brown & Brown of Florida, for disbursement.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: This renewal quote has a primary limit of $10 Million shared between Westchester Surplus Lines and Axis Surplus Lines Insurance Companies. Landmark will provide $10 Million excess over the primary limit plus the remaining Total Insured Value "TIV" of $55,343,017.00 excluding wind. The policy structure will provide $20 Million of wind coverage in the primary and secondary layers. This renewal resulted in a 14.1% total increase over the expiring policy period, due to a significant tightening of the property insurance market caused by the natural disasters that occurred over the past two years.

Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Exhibit Attachment(s): ~ (4)

Exhibit Description(s) 1 !Premium Summary 6

2 IQuote 7

3 Recommendation Letter from Consultant 8

4 IResolution 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: I 28671 ~-----'

FUNDING INFORMATION

Finance Approval: !Approved-Carlos M. Perez 02/27 /2020 Total Approved Amount:

1- Account Name: Self-Insurance Fund-Insurance Premiums Account Number: 1510-2500-513-33.53

Amount: $607,879.00 Current Balance: $633,571.00

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION ~~~~~~~~~~~

Received Date: ~------2_/2_7_/_2_0_20_.I Reference Number:

Transaction Type: !Purchase Order Bids Solicited I Received :

Vendor Name and Information: TR Jones, a division of Brown & Brown of Florida

Procurement Amount: $607,879.00 I Details: INot to Exceed

Procurement Notes: Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Review Committee Members:

Completed Date: .______2_ /2_8_/_2_0_20_,I Completed By: !Malia T. Rivera, CPPO, CPPB

~-~------~ REVIEW - APPROVALS

Fleet: INot Applicable Initials: ILL Additional Approvals:

~----' c-=-~:::::::::::::i--+CJ!inance: The current balance represents the amount earmarked in HR I Risk: !Approved e budget for this policy. ~------~

ITS:

Legal Review: Legal Date : 2/27/20201

Director Authori Director Date: 2/27/2020[

City Manager Authorization Item Status:

Date Created: 2/25/2020 4:00:13 PM Last Modified: 3/11/2020 12:21:06 PM

Page 2 of 2 Premium Summary 1 Non Power Plant Property excluding City Hall & Police Station

Policy Term: 03/31/2020 - 03/31/2021 Non Power Plant Property

Description of ExpiringTerm 2018- Expiring Term 2019- Renewal 2020-2021 Coverage 2019 2020 Westchester & Axis Everest, Axis & Quota Share primary Westchester Quota 50/50 Share Primary TIV: 86,384,576 TIV Beginning 2019 TIV: $75,343,017 $73,867,676 TIV Ending 2020 $75,343,017

1st Layer Everest $10m Primary Westchester $SM Part 30% QS of $10m SO% QS Primary Property - $385,839.00 $121,275.00 $230,254.00 All Risk Including Wind, Westchester $10m Axi s $SM Part of $10m Quake, Flood Primary 3S% QS SO% Quota Share

$141,223.00 $230,254.00

Westchester $10m Primary 3S % QS

$140,813.00

Subtotal Primary Layer: $385,839.00 $403,311.00 $460,508.00

2nd Layer $10m XS of Landmark $10m xs of Landmark $10m xs of $10m excludes quake $10m primary $10m primary and flood $114,0978 $103,768.00 $120,343.00

3rd Layer TIV Excess of Landmark $SS,S17,676 Landmark $SS,343,017 $20m Primary XS of $20M XS of $20M

Excludes $25,039 $25,367.00 $27,028.00 wind/flood/quake

Total: $524,956 $532,446.00 $607,879.00

City of Homestead Page 5 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXH IBIT 1 Non Power Plant Property Portfolio Quotes - --

Property Quotation We are pleased to offer the following quotation. Please review this quotation carefulty, as the terms and cond iHons offered may be different than requested. You must contact us in wriUng to bind coverage.

Primary layer ~ $10,0001 000 ~ 50% Quota Share

Effective Date: 03/31/2020 - 03/31/2021 Term: Annual

Companies: Westchester Surplus Lines lnsurance Company (Non-Admitted)

AM Best Rating can be fou nd at AMBestcom Pfease be sure to check the carrier's current AM. Best rating to satisfy you and your cHent's interests.

Perils : Risks of Direct Physical Loss or Damage including Ffood, Earth Movement Sprinkler Leakage, Earth Movement with other exclus ions per policy forms and specified in the Quote.

Coverage: Buildings, Business PersonaJ Property, Business lncome Including Extra Expenses

Limit of Liab ility: $5 ,000,000 per occurrence part of $10,000,000 per occurrence

TIV: $75,343,017

Location(s )' : As per schedufe on file witll the company totaling $75,343., 017

Territory: USA and it's Territories arid Possessions

Deductible: All Other Perils - $50,000 Per Occurrence, except

Nam ed Windstorm and Wind Driven Rain - 5% Per Build ing/Structure of tile sum of all values listed i11 the most recent Schedule of Values on file with the Company for each separately identifiable bu ifding or structure that has sustain ed a loss or damage and for wh ich a claim is being made under this policy; subject to the min im um deductible of $100,000 per occurrence

All Other Wind/Hail - $50,000 Per Occurrence

City of Hom estead Pa ge 14 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Earth Movement/Earth Movement Sprinkler Leakage - $100,000 Per 0 ccu rre n.ce

Flood - $100,000 Per Occurrence, except Flood at Locations wholly or partiaHy located in FEMA Flood Zones A, AO, AE, AH, A1-A30, A99, AR, V, VE, V1-V30 subject to 5'% of the total insurable value at each covered location (including 12 months loss of income/extra expense if covered) involved in the loss as of the date of loss; subject to a minimum of $1,000.000 per occurrence Flood at all other locations

Time Element Deductibles/Waiting Periods - 72 Hours

Valuation: Replacement Cost, except Actual Loss Sustained as respects Business Income

Coinsurance: NIL

Sub·Limit(s): • Accounts Receivable - $250,000 • Business In.come - $500,000 • Civil Authority - $1,000,000 ( 1 Statutory MHe, 30 Days Period of Restoration) • Contractor's Equipment - $100,000 • Debris Removal - $25,000 or 25% (the lesser ot) of the adjusted Property Damage and Time Element Combined Loss • Discharge from Sewer, Drain or Sump (Not Flood Related)- S100,000 (Annual Aggregate Appries) • Earth Movement - $10,000,000 (Annual Aggregate Applies) • Electronic Data Processing Equipment and Media - $100,000 • Errors and Omissions - $100,000 • Extended Period of lndemnity-180 Day Period of Restoration • Extra Expense - $250,000 • Fine Arts - $100,000 • Fire Department Service Charge - $100,000 • Flood - $10,000,000 {Annual Aggregate Applies) • Fungus, Wet Rot, Dry Rot and Moss - $25,000 • Ingress/Egress - $1,000,000 (1 Statutory Mile, 30 Days Pedaci of Restoration) • Landscaping Improvements - $100,000 (Maximum $500 Any One Item) • Leasehold Interest - $100,000 • Loss Adjustment Costs - $100,000 • Miscellaneous Unnamed lnsure

Sub-Limits of Liability are Per Occurrence unless otherwise indicated above.

Sub-Limits of Uabifity are incJuded in the Limit of Liability and are not in addition to the Jim it of liability.

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Westchester Terms & Conditions listed below, but not limited to: • Complete, signed ACORD application & SOV and Surplus Lines Acknowledgement forms are due at time of binding coverage. • 90 Day Notice of Cancellation, except 10 Day Notice for non-payment of premium. • 35% Minimum Earned Premium, except subject to Hurricane Minimum Earned Premium Endorsement, whichever is greater. • Newly Acquired Coverage excludes the perils of Flood, Earth Movement and Named Windstorm. • This policy excludes any loss or damage directly or indirecuy caused by, resulting from or contributed to by any pre-existing property damage at the time of loss. • Subject to inspection and compliance with any recommendations deemed essential by the Company. • Payment due with in 10 days of binding coverage. • Quote is valid until 03/3112020 at 12:01 am . • Agent is not autnorized to issue binder without carrfer prior approval. • The Company has the right to withdraw or amend Quotation at the Company's discretion in the event of any activity, change or loss. • Any changes to coverage prior to binding will be subject to car:rier approval. • In the event of any storm activity (named or unnamed) the binding of this quote is at the discretion of the insuring carrier and is not considered effective untH carrier approval is received. • The terms, conditions, limits and exclusions oft.his quote supersede the submitted information and specifications submitted to us for considera tion , and all prior quotes. • Actual coverage will be determined by and in accordance with the policy as issued by the insurer. • The insurer is not bound by any statements made in the submission purporting to bind the insurer unless such sratement is in the actual policy. • This quote has been constructed in re liance on the information and specifications provided in the submission. A material change or misrepresentation of the submission information and specifiications may void this quote_ • Srandard ISO Forms/Endorsements to include, but not lim ited to : o ACE061 {08/t8)Asbestos Material Exclusion (Named Peril Exception) o IL 09 52 (01/15} Cap On Losses From Certified Acts of Terrorism o ALL-20887 (10/06) CHUBB Producer Compensation Practices & Policies o MA-608255p (04115) Claims Directory Property and Inland Marine o BB-5W58a -PA (05/1 8) Common Policy Declarations o ACE0763 (09/13) Contractor's Equipment Sub-Limit Endorsement 2. ACE126 ( 10/14) Electronic Dara Amendment Endorsement ~· ACE0538 (02/15) Electronic Data Processing Sub-Limit Endorsement 2· ACE0239 (06/06) Hurricane Minimum Earned Premium Endorsement o ACE0908 (01:11 8) Loss Control Inspection Compliance Condition o ACE0210 (01/08) Nuclear, Biological, Chemical, Radiological Exclusion Endorsement o TR-51520 (11/18) Pol icyholder Disclosure Notice Of Terrorism Insurance Coverage o ACE0421 (08/09) Pre-Existing Property Damage Exclusion o ALL-5X45 (11/96} Questions About Your Insurance o SL-44730a (01/16) Service Of Suit Endorsement - Florida o ACE0795 (03/16) Sewer Or Drain Backup Sub-Limit Endorsement o LD-5S23j {03 /14) Signature Endorsement o ACE0796 (06/18) Sub-Limit Provision Endorsement o ACEoa.11 (06/18) Sublimit Provision Endorsement (Additional Sub-Limrts} o SLPD-PA (04118 ) Surplus Lines Declarations o AlL-21101 (11106} Trade or Economic Sanctions Endorsement o ll P 001 01 04 U.S. Treasury Departments' Office of Foreign Assets Control ("OFAC") Advisory Notice to Policyholders o ACE0790 (07/19) Westchester Property Form o ACE0803 (02/18) Westchester Property Form Property Declarations o ACE0801 (05/1 8) Windstorm Percentage Deductible (Total lnsurab!e Values Per Building Or Structure) 2. ACE0925 Wind-Driven Rain Additional Coverage and Deductible Endorsement o ACE0909 lJnder!ying National Ffood Insurance Program Waiver Endorsement

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBI T 2 Primary Layer .. $10,000,000 ~ 50% Quota Share

Effective Date: 03/31/2020 - 03/31 /2021 Term: Annual

Companies: Axis Surplus Lines Ins urance Company (Non-Admitted)

AM Best Rating ca n be fou nd at AM Best. com Pfease be sure to check the carrier's current A_M_ Best rating to satisfy you and your cfient's interests.

Perils: Al! Risks of Direct Physlcal Loss or Damage, including Flood; Earth Movement, Named Windstorm, and as further described in the approved policy form.

Limit of Liability: SS,000,000 per occurrence part of S10,000,000 per occurrence

Sub-Ljmits : As Per Westchester Quote

TIV: 575,3-43 ,017

Deductible: As Per Westchester Quote

Valuation: Per Westchester Property Form

Coinsura:nce: NIA

Form : Axis Quote Share Form (Following Westchester Property Form)

Ter ms & Conditions listed below, but not limited to: • Company Forms/Exclusions include but not limited to: o Asbestos, MoldJFung us, Terrorism, Cyber, Pollution, Nuclea r, Biological , Chemica l • Complete, signed ACORD application & SOV and Surplus Lines Acknowledgement form s are due at time of binding coverage. • 90 Day Notice of Cancellation, except 10 day notice for non-payment of premium. • 35% Minim um Earned Premium, except s U1bject to Hurricane l\Jtinimum Earned Premium End ors ement, whichever is greater. • Payment due w ithin 10 days of binding coverage. • Quote is va lid until 03131/2020 at 1.2:01 am _ • Agent is not authorized to iss ue binder without carrier prior approval. • The Com pa ny has the right to wit hdraw or amend Quotation at the Company's discretion irn th e event of any activity, change or loss_ • Any changes to coverage prior to binding will be subject to carrier approval- • In the ,event of any storm activity (named or unnamed) the binding of this quote is at the discretion of the insuring carrier and is not considered effective until carrier approval is received.

City of Homestead Page 17 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXH IBI T 2 $10,000,000 excess of $10,000,000 Primary

E.ffective Date: 03/31/2020 - 03/3112021 Term: Annual

Companies: Landmark American Insurance Company (N on-Admitted)

AM Best Rating can be found at AM Best.com Please be sure to check the carrier's current A.M. Best rating to satisfy you and your client's jnterests.

Perils: All Risks of Direct Phys.ica! Loss or Damage, Excluding Flood and Earth M.ovement

Cove·rage: Buildings, Business Pers.anal Property, Business Income with Extra Expense, and Outdoor Property and Equipment as per schedule of values on file with this company

Limit of Liability: $10,000,000 per occurrence excess or $10,000,000 per occurrence plus un derlying deductibles

TIV: $75,343,017

Deductible: Per Primary

Form: RSUI Excess Physical Damage Form (2016 Edition)

Valuation: Replacement Cost, Bl Actual Loss (As Per Primary)

Coinsurance: NIL

Terms & Conditions listed below, but not limited to: • Complete , signed ACORD application & SOV and Surp lus Lines Acknowledgement forms are due at time of binding coverage. • 90 Day Notice of Cancellation, except 10 Day Notice for non-payment of premium. • 110% Margin Clause will apply. • In addition to underlying limits, this coverage attaches excess of primary deductibles. • Any new locations are subject to undelfWrHing review and acceptance by the carrier prior to banding. • Standard ISO Forms/Endorsements in cluding but 11ot limited to: o Cyber, Electronic Data and Systems Exclusion c· Exclusion - Marijuana o Exclusion and Umited Additional Coverage for Fu ngus ::, Exclusion of Pathogenic or Poisonous Biological or Chemical Material ::, Min im um Earned Premium (In sureds with Coastal Property) c· Scheduled Limit of liability • Min imum Earned Premium is 60% ofthe Total policy premium excluding TRIA if the policy is inforce for any period of lime between and including the da~es of June 151 to November 301h of any year.

City of Homestead Page 18 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 • Minimum Earned Premium is 25% of the Total policy premium excluding TRIA if th e poliicy is not iriforce for any period of time between and including the dat·es of June 191 to November 30lh of any year. • Pl·ease read all terms and conditions shown above careful ly as the may not conform to specifications shown in the submission. • Payment due within 1 O days of binding coverage. • Quote is val id until 03/31 /2020 at 12:01 am. • Agent is not authorized to issue Binder wtthout carrier prior approval. • The Company has the right to withdraw or amend Quotation at the Company's discretion in the .event of an y activity, cha nge or loss. • Any changes to coverage prior to binding will be subject to carrier approval. • In the event of any storm activity (named or unnamed) the binding of this quote is at the discretion of the insuring carrier and is not considered effective until carrier approval us received.

City of Hom estead Page 19 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXH IBI T 2 TIV excess of $20,000,000 Excluding Wind/Flood/Quake

Effective Date: 03131/2020 - 03/3.1/2021 Term : Annual

Company: Landmark American Insura nce Com pany (Non-Admitted)

AM Best Rating can be found att A MB est.com Pfease be sure to check the carrier's current AM. Best rating to satisfy you and your client's interests.

Coverage: Building, Personal Property, e.usin ess lncome with Extra Expense, Outdoor Property & Eq uipment

Perils Insured: All Risk Excluding Windstorm or Hail , Flood & Earth Movement

Valuation : Replacement Cost, Bl Actual Loss (As Per Primary)

Limit: $55,343,017 per occurrence, subject to conditions of the Sd 1edu!ed Lim it ot Liability Form

In Excess of: $20,000,.000 per occurrence

TIV: $75,34 3,017

Deductible: Per Primary

Coinsurance: Nil

Form: RSUI Excess Physical Damage Form (2016 Ed ition)

City of Homestead Page 20 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Terms & Conditions listed below, but not limited to: • Complete, signed ACORD application & SOV, and Surplus lines Acknowledgement forms are due at time of binding coverage. • Minimum Earned Premium is 25%. • 90 Day Notice of Cancellation, except 10 Day Notice for Mn-payment of premium. • Payment due within 10 days of binding coverage. • Quote valid until 313112020 at 12:01 am. • Standard ISO Forms/Endorsements including but not lim ited to: o Cyber, Electronic Data and Systems Exclusion o Exclusion - Marijuana o Exclusion and Limited Additional Coverage for Fungus o Exclusion of Pathogenic or Poisonous Biological or Chemical Material o Schedu ~ ed Limit of Liability • 1.1 Q

City of Homestead Page 21 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 location Name *Street Address Construction *#of *Orig *Real Property Value Personal Property Other Value$ {outdoor *Total TIV Description Stories Year ($) Value($) prop & Eqpt must be Built sch'd)

Solid Waste 548 SE 6th Avenue Non Combustable 1 1995 $396,000.00 $82,500.00 $478,500.00

Old City Hall Museum 43 N. Krome Ave JM 2 1922 $370,000.00 $25,000.00 $395,000.00

Customer Service 711 & 715 NE 1st JM 1 1922 $900,000.00 $- $900,000.00 Road (1 bid two entrances)

Harris Field Water Tower 1034 NE 8th Steel 1988 $- $1,100,000.00 $1,100,000.00 Street

Floride lab w/separate storage area 1034 NE 8th MFR 1 1988 $27,500.00 $16,500.00 $44,000.00 Street I Pump Bldg #5-{#6) /pump/piping & 1034 NE 8th JM 1 1997 $44,000.00 $44,000.00 $88,000.00 separate area for Chlorine Analyzer Street

Well#6 1034 NE 8th Metal 1997 $11,000.00 $16,500.00 $27,500.00 Street

Well# 6 Pad Mounted Generator 1034 NE 8th Metal 2006 moved to IM Policy Street

Well #6 Chlorine Storage Bldg {Open 1034 NE 8th JM 1 1994 $22,000.00 $11,000.00 $33,000.00 sided structure w/ concrete roof and Street fenced side that hoist & scales for Chlorine Tanks.}

Well#5 450 NE 12th Ave. Metal 1 1999 $11,000.00 $16,500.00 $27,500.00

Pump Generator BLDG facing 450 NE 12th Ave. MFR 1 1994 $44,000.00 $275,000.00 $319,000.00 Tennessee Rd.

Well #5 Chlorine BLD 450 NE 12th Ave. JM 1 1994 $22,000.00 $11,000.00 $33,000.00

Barn Pavillion w/Bathroom Ind 1034 NE 8th JM 1 2008 $1,036,000.00 $11,000.00 $1,047,000.00 covered walkway Street

Pavillion light 1034 NE 8th Steel 1994 $40,000.00 $40,000.00 Street

Fencing around Pavillion 1034 NE 8th $100,000.00 $100,000.00 Street

BBQ PIT 1034 NE 8th Brick $40,000.00 $40,000.00 Street

Restroom next to Rodeo Arena Horse 1034 NE 8th JM 1 1987 $75,000.00 $75,000.00 Stables Street

Rodeo Ground Bleacher 1034 NE 8th Metal 1994 $34.0,000.00 $340,000.00 Street

Horse Stables 1034 NE 8th JM 1987 $85,000.00 $5,500.00 $90,500.00 Street

Ticket Building 1034 NE 8th JM 1994 $40,000.00 $40,000.00 Street

Rodeo Grounds - Announcers Booth 1034 NE 8th JM 1 1994 $40,000.00 $40,000.00 Street

Rodeo Grounds - lights 1034 NE 8th Steel $120,000.00 $120,000.00 Street

Fencing around Rodeo Grounds 1034 NE 8th s- Street

Harris Field - Turf w/ Irrigation 1034 NE 8th $650,000.00 $650,000.00 Street

Football - Bleachers (seating 5800) 1034 NE 8th Metal 1994 $500,000.00 $500,000.00 Street

Football - Ticket Building 1034 NE 8th JM 1 $60,000.00 $2,000.00 $62,000.00 Street

Football - Locker Concession BLD 1034 NE 8th JM 1 $305,000.00 $5,500.00 $310,500.00 Street

Football· Stadium lights 1034 NE 8th Steel $200,000.00 $200,000.00

City of Homestead Page 22 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Street

Football - Press Box 1034 NE 8th MFR 1 1988 $75,000.00 $3,000.00 $78,000.00 Street

Football - restroom SOUTH END 1034 NE 8th MNC 1988 $80,000.00 $80,000.00 Street

Football - BLD Lights 1034 NE 8th Steel $12,000.00 $12,000.00 Street

Football - Scoreboard & Sound 1034 NE 8th Steel $200,000.00 $200,000.00 Street

Football - Fence 1034 NE 8th Metal 1997 $110,000.00 $110,000.00 Street

Restroom #1 Football Field 1034 NE 8th MNC 2011 $80,000.00 $80,000.00 Street

Restroom :t2 Football Field 1034 NE 8th MNC 2011 $80,000.00 $80,000.00 Street

Basketball Court - Equipment 1034 NE 8th 2009 $10,530.00 $10,530.00 Street

Basketball Court - Fencing 1034 NE 8th 2009 $6,000.00 $6,000.00 Street

Basketball Shade Structure 1034 NE 8th 2018 $40,000.00 $40,000.00 Street

Harris Field Sports lights- Baseball 1034 NE 8th Steel $255,000.00 $255,000.00 Street

Harris Field Sports Lights - 1034 NE 8th Steel $275,000.00 $275,000.00 Football/Soccer Light Street

Harris Field Sports Lights - Mast Lights 1034 NE 8th Steel 2019 $105,000.00 $105,000.00 Street

Harris Field Sports Lights - Parking 1034 NE 8th Steel $90,000.00 $90,000.00 Lights Street

Little League Baseball Concession 1034 NE 8th JM 1995 $120,000.00 $10,000.00 $130,000.00 Stand w/ bathrooms Street little league Bleachers - Baseball (14) 1034 NE 8th Metal $32,000.00 $32,000.00 Street

Baseball Dugouts {14) 1034 NE 8th JM 1994 $77,000.00 $77,000.00 Street little league Picnic Shelter 1034 NE 8th Frame 1987 $35,000.00 $35,000.00 Street

Baseball Batting Cage 1034 NE 8th 2012 $35,000.00 $35,000.00 Street

YMCA Building #100-Aerobic 1034 NE 8th MNC 1 1994 $2,000,000.00 S· $2,000,000.00 Street

YMCA Building rt200-Cmnty 1034 NE 8th MNC 1 1995 $1,200,000.00 $- $1,200,000.00 Street

YMCA Buliding #300-Gym 1034 NE 8th MNC 1 1995 $1,600,000.00 $- $1,600,000.00 Street

YMCA - Pool Deck Lights 1034 NE 8th Metal $16,500.00 $16,500.00 Street

YMCA Pool Shelter 1034 NE 8th MNC $55,000.00 $15,000.00 $70,000.00 Street

YMCA Pool 1034 NE 8th MNC $225,000.00 $225,000.00 Street

YMCA Pool Fencing 1034 NE 8th $15,000.00 $15,000.00 Street

YMCA Building #400 1034 NE 8th MNC 1 1995 $1,100,000.00 $- $1,100,000.00 Street

Open Air Rec. BLD 1034 NE 8th JM 1 1995 $60,500.00 $60,500.00 Street

Harris Field Admin Building-FOP 675 N. Homestead JM 1 1994 $585,000.00 $50,000.00 $635,000.00

City of Homestead Page 23 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Blvd.

Harris Field Adm in Building-FOP 675 N. Homestead $10,000.00 $10,000.00 Fencing Blvd.

Wittkop Park - Fencing 451 NW 9th Street $100,000.00 $100,000.00

Wittkop Park- Picnic Pavillions (4) 451 NW 9th Street NC 1 2012 $140,000.00 $140,000.00

Wittkop Park - Exterior Lighting UG, 451 NW 9th Street Concrete 1 2012 $300,000.00 $300,000.00 Poles & Fixture

Wittkop - Bathroom 451 NW 9th Street JM 1 2012 $200,000.00 $200,000.00

Wittkop - Playground Equipment 451 NW 9th Street 1 2012 $160,000.00 $160,000.00

Wittkop - Basketball/ Racquetball 451 NW 9th Street 1 2012 $100,000.00 $100,000.00 Courts

Water Treatment Plant· Water SOS NW 9th MFR 198S $1,100,000.00 $1,100,000.00 Tower 500,000 gal Streeet

Water Treatment Plant- Office SOS NW 9th JM 1 1983 $290,000.00 $137,SOO.OO $427,SOO.OO (incudling lOOk of electrical) Streeet

Water Treatment Plant· Generator & SOS NW 9th MFR 1 198S $192,SOO.OO s- $192,SOO.OO Enclosures Streeet

Water Treatment Plant· Lab Floride SOS NW 9th MFR 1 1983 $90,000.00 $4S,OOO.OO $13S,OOO.OO Bldg Streeet

Water Treatment Plant- Chlorine SOS NW 9th JM 1 1997 $22,000.00 $11,000.00 $33,000.00 Bldg Streeet

Water Treatment Plant - Water Well SOS NW 9th MFR 1 1983 $11,000.00 $16,SOO.OO $27,SOO.OO #1 Streeet

Water Treatment Plant- Water Well SOS NW 9th MFR 1 1983 $11,000.00 $16,SOO.OO $27,SOO.OO #2 Streeet

Water Treatment Plant -Water Well SOS NW 9th MFR 1 1987 $11,000.00 $16,SOO.OO $27,SOO.OO #3 Streeet

Water Treatment Plant- Water Well SOS NW 9th MFR 1 1997 $11,000.00 $16,SOO.OO $27,SOO.OO #4 Streeet

Water Treatment Plant -Aluminum SOS NW 9th JM 1 1997 $S,S00.00 $S,SOO.OO $11,000.00 Shed Streeet

Water Treatment Plant - Fence SOS NW 9th Metal 1 1997 $SS,000.00 $S5,000.00 Streeet

Wm F Dickinson Cmnty Center Bldg 1601 N. Krome JM 1 2009 $2,600,000.00 SSS,000.00 $43,800.00 $2,698,800.00 Ave.

Wm F Dickinson Cmnty Center - 1601 N. Krome $50,000.00 $50,000.00 Shade cloth Ave.

Fence 1601 N. Krome $100,000.00 $100,000.00 Ave.

Wm Dickenson Generator 1601 N. Krome SlS0,000.00 $150,000.00 Ave.

New Gym Equipment 1601 N. Krome $S4,000.00 $S4,000.00 Ave.

Waste Water Treatment Operation MFR 1 1999 $480,000.00 $1SO,OOO.OO $630,000.00 BLDG !ncldg undergrd sys

Waste Water Treatment- Blower SS1SE8 St MFR 1 1999 $400,000.00 $6SO,OOO.OO $1,0S0,000.00 BDGS (2)

WasteWater Treatment - Four SSl SE 8 St FR 1999 $2,000,000.00 $9,720,000.00 $11,720,000.00 treatment Tanks

Waste Water Treatment Two Sludge SSl SE 8 St Steel $SOO,OOO.OO $1,500,000.00 $2,000,000.00 Tank

Waste Water Treatment - Support 551SE8 St MFR 1999 Included System

Waste Water Treatment- Instrument 5S1 SE 8 St MFR 1980 $100,000.00 $1S,OOO.OO $11S,OOO.OO tech BLD

A three (3) phase 220 volt electrical 551 SE 8 St $14,000.00 $14,000.00 service panel connected to all

City of Homestead Page 24 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 equipment

Ecodrum Model 660 in-11esse! 551SE8 St $172,800.00 $172,800.00 com poster/mixer, PLC controls, fan

Patz 20 ft. conveyor 551 SE 8 St $6,900.00 $6,900.00

Crave retractable Shade House 551 SE 8 St $179,000.00 5179,000.00

Waste Water Treatment- In vessel 551 SE 8 St Metal 2013 $447,810.00 $447,810.00 Computing Sysytem

Perimeter Fencing 6 Ave & SW 8 St. 551SE8 St Metal $39,600.00 $39,600.00 {around city block of prop)

Pump Station 1 {Influent Pump 551 SE 8 St $- $324,000.00 $324,000.00 Station)

"Pump Station 1 (Influent Pump Station)

Electrical Building" 551SE8 St $120,000.00 $500,000.00 $300,000.00 $920,000.00

"Pump Station 1 {Influent Pump Station)

Generator Building" 551SE85t $- $205,000.00 $205,000.00

Roby George Park Gym Bldg 275 SW 11 Ave MFR 1 1997 $1,500,000.00 $30,000.00 $1,530,000.00

Pool 275 SW 11Ave MNC $250,000.00 $250,000.00

Pool Lights 275 SW llAve Steel $17,000.00 $17,000.00

Slide at the Pool 275 SW llAve Metal 2008 $- $-

Pool Pump BLDG 275 SW llAve JM $55,000.00 $27,500.00 $82,500.00

Basketball Lights and System 275 SW 11 Ave Steel $45,000.00 $45,000.00

Baseball Lights 275 SW 11Ave Steel $105,000.00 $105,000.00

Parking Lights 275 SW llAve Steel $28,000.00 $28,000.00

Baseball Dugouts 275 SW llAve JM 1997 $11,000.00 $11,000.00

Restrooms-Concession Stand 275SW11 Ave MFR 1997 $170,000.00 $170,000.00

Fence 275SW11 Ave Metal $120,000.00 $120,000.00

Pavillion in Park 275 SW llAve Frame 2008 $10,000.00 $10,000.00

Bleachers 275 SW 11Ave $20,000.00 $20,000.00

Playground Equipment & Turf 275 SW 11 Ave Steel $100,000.00 $100,000.00

J. D. Redd Coral Rock Pavillion 428 Homestead MNC 1 1993 $70,000.00 $70,000.00 Blvd

Baseball Dugouts (6) 428 Homestead JM 1 1996 $33,000.00 $33,000.00 Blvd

J.D. Redd Park Police Expl Bldg 428 Homestead JM 1 1993 $115,500.00 $16,500.00 $132,000.00 Blvd

J.D. Redd Park Concession/Restrooms 428 Homestead JM 1 1994 $143,000.00 $12,000.00 $155,000.00 Blvd

Bleachers Aluminum 428 Homestead NC 1 2019 $10,000.00 $10,000.00 Blvd

Baseball Lights 428 Homestead Steel 2019 5237,000.00 $237,000.00 Blvd

Parking Lights 428 Homestead Steel 1994 $70,000.00 $70,000.00 Blvd

Tennis Shelters (3) 428 Homestead JM 1994 $16,500.00 $16,500.00 Blvd

Storage BLD 428 Homestead JM 1994 $11,000.00 $11,000.00 Blvd

Lights (tennis courts & racket ball 10) 428 Homestead Steel 1994 5341,000.00 $341,000.00 Blvd

Tennis Fence 428 Homestead Metal 1994 $55,000.00 $55,000.00 Blvd

City of Homestead Page 25 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Fences 428 Homestead Metal 1994 $55,000.00 $55,000.00 Blvd

Playground Equp. 428 Homestead Steel 1994 $82,500.00 $82,500.00 Blvd

Shade structure/Canopy 428 Homestead $46,900.00 $46,900.00 Blvd

OLD CITY HALL-Vacant- No Contents 790 Homestead MNC 1975 $2,150,000.00 $2,150,000.00 Blvd

Portofino Plaza No l&B or Cnts 600-6SO NE 22 MNC 2 2007 S· $- Terrace

Seminole Theatre Complex 18 N. Krome Ave. MNC 2 1940 $4,500,000.00 $25,000.00 $4,525,000.00

Seminole Theatre Bldg. Sign 18 N. Krome Ave. $100,000.00 $100,000.00

Seminole Theatre Bldg. New Digital 18 N. Krome Ave. 2018 $80,000.00 $80,000.00 Sign

Electric Plant Office & IT/Dispatch 675 N. Flagler Ave MNC 1 1980 $954,000.00 $300,000.00 $1,254,000.00

PP Distribution Bldg & Crew Office 600-601NE1 Rd JM 1 1985 $250,633.00 $50,000.00 $300,633.00

PP Veh Barn-Line Dept. 600-601 NE 1 Rd NCll 1 1988 $34,515.00 $10,000.00 $44,515.00

PP Storage Bldg 600-601 NE 1 Rd NCll 1 1988 $52,000.00 $5,000.00 $57,000.00

PP Communication Bldg 600-601 NE 1 Rd MFR 1 1985 $31,000.00 $11,000.00 $42,000.00

PP AUX Antenna 600-601 NE 1 Rd Metal $26,000.00 $26,000.00

PP Acid Storage Bldg Open Air 600-601NE1 Rd NCll 1 1988 S· s-

PP Line Crew Storage 600-601 NE 1 Rd Frame 1 1985 $8,580.00 $10,000.00 $18,580.00

PP Maintenance Bldg-Shop 600-601NE1 Rd NCll 1 1985 $52,000.00 $155,000.00 $207,000.00

PP Maintenance Office West 600-601NE1 Rd JM 1 1995 $82,108.00 $6,000.00 $88,108.00

Property in the Open 600-601 NE 1 Rd $100,000.00 $100,000.00

Power Plant Fencing 600-601NE1 Rd

Purchasing Procurement & Contract 450 SE 6 Ave MFR 1 1987 $1,236,000.00 $2,613,640.00 $3,849,640.00

Temperature Controlled 8x20 Storage 450 SE 6 Ave MFR 1 2013 $13,335.00 Included above $13,335.00 Container - Surplus

New Cameras (Outdoors and Indoors) 450 SE 6 Ave 2016 $20,981.00 $20,981.00

Toshiba Multifunction Copier (Lease) 450 SE 6 Ave 2015 $29,930.00 $29,930.00

Property in the Open 450 SE 6 Ave $1,060,505.00 $1,060,505.00

Concrete Wall at Purchasing 450 SE 6 Ave $60,000.00 $60,000.00 Procurement

Park & RECS. - Maintenance Barn-Veh 551SE8th St NCll 1 1990 $130,000.00 $125,000.00 $255,000.00 Barn

Parks & Recs Metal Building 400 SE 6 Ave NC 1 2007 $160,000.00 $1S,000.00 $17S,OOO.OO

Fencing 400 SE 6 Ave Metal $1,740.00 $1,740.00

Parks & Adm in 350-A SE 6 Ave NCll 1 1993 $275,000.00 $S0,000.00 $325,000.00

Motor Pool bldg 350-B SE 6 Ave NCll 1 1993 $907,$00.00 $340,000.00 $1,247,SOO.OO

Fuel Island Cover 350-B SE 6Ave Meta! 1993 $60,000.00 $60,000.00

Canopy 350-B SE 6 Ave $8,000.00 $8,000.00

Fuel Dispenser{4) 350-B SE 6 Ave Metal $49,SOO.OO $49,500.00

Double Wall Tank 350-B SE 6 Ave Steel $100,000.00 $36,000.00 $136,000.00

Electric Gate 350-B SE 6 Ave Steel 1993 $11,000.00 $11,000.00

Motor Pool/ Parks Fencing 350-8 SE 6 Ave $18,450.00 $18,450.00 I Harden Bldg Street Ma int 529 N. Flagler Ave MFR 1 1985 $180,000.00 $26,800.00 $206,800.00 Fence 529 N. Flagler Ave $17,2SO.OO $17,250.00

Blakely Park aka Curtis K Ivy Jr Gym 600SW 14 Ave JM 1 1996 $1,S95,000.00 $55,000.00 51,550,000.00

City of Homestead Page 26 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Playground Equp. 600SW 14 Ave Steel $32,000.00 $32,000.00

Basketball Stands 600 SW 14Ave Metal 1996 $13,200.00 $13,200.00

Fence 600SW 14Ave Metal 2000 $7S,000.00 $7S,OOO.OO

New Playground Equip-BLAKEY PARK 600SW14Ave NC 2013 $272,7S3.00 $272, 7S3.00

New Fitness Equip-Blakey Park 600 SW 14 Ave NC 2013 $- $24,000.00 $24,000.00 I New Wood Border around Stations 600 SW 14Ave Frame 2013 $3,500.00 $3,500.00 Synesthetic Grass 600 SW 14Ave 2013 $88,594.00 $88,594.00

(2) Shade Structures 600SW14Ave NC 2013 SllS,794.00 Sl!S,794.00

(2} Pavilions 600 SW 14Ave NC 2013 $70,000.00 $70,000.00

Bathrooms 601 S.W.14Ave JM 2014 $90,000.00 $- $90,000.00

Fence 601 S.W.14 Ave Aluminum $20,000.00 $20,000.00

Park of Commerce - water tower 1991 SW 38 Ave. Steel 1996 $1,S00,000.00 $SO,OOO.OO $1,S50,000.00 1,000,000 gal holding tank

Park of Commerce -Street Lights (10) 1991 SW 38 Ave. Steel 1996 $25,000.00 $25,000.00

Adult Day Care leased to County 6S3 SW 4 St JM 1 1997 $SS0,000.00 $10,000.00 $S60,000.00

Fencing Adult Day Care 6S3 SW 4 St $30,720.00 $30,720.00

Lily Lawrence Bow Library 212 NW 1 Ave JM 1 1940 $2S0,000.00 $25,000.00 $275,000.00

Parking Lights 212 NW 1 Ave Steel 1997 $10,000.00 $10,000.00

Office Bldg adj to Seminole Bldg 25 Mowry St JM 1 1975 $230,000.00 $25,000.00 $255,000.00

Losner Park Band Stage & Bldg adj to 25 Mowry St JM 1 1998 $300,000.00 $10,000.00 $310,000.00 Seminole Bldg

Losner Park Benches (7) 25 Mowry St $2,100.00 $2,100.00

Phicol Wms Cmnty Cntr 951SW4 St MNC 1 1999 $1,375,000.00 $11,000.00 $1,386,000.00

Fencing at Phicol Wms Cmnty Cntr 9Sl SW 4 St $24,875.00 $24,875.00

Gym Equipment 951SW4 St $4S,OOO.OO $4S,OOO.OO

Carrie P. Meeks Business Center 301 Civic Ct MNC 1 1999

Carrie P. Meeks Fencing 301 Civic Ct

Parking Lights 203 SW 4th St. $10,000.00 $10,000.00

Parking Lights South Flagler Ave. $10,000.00 $10,000.00

Mistretta Park- Pavillion 133 NE 9th Court Frame 1 $20,000.00 $20,000.00

Rock Wall 133 NE 9th Court MNC $100,000.00 $100,000.00

Playground Equp. 133 NE 9th Court Steel $25,000,00 $25,000.00

Lights (4) 133 NE 9th Court Steel $15,000.00 $1S,OOO.OO

Fence 133 NE 9th Court Metal $30,000.00 530,000.00

James Archer Smith Park Lighting 300 NW 12 Street Steel 2008 $466,000.00 $466,000.00

Pavillions (2 Open Picnic Steel Posts 300 NW 12 Street Steel 2008 $44,156.00 $44,1S6,00 Metal Roof

Pavillions (2 Open Picnic Steel Posts 300 NW 12 Street Steel 2008 $33,116.00 $33,116.00 Metal Roof

Restroom Men/Womens BLD 300 NW 12 Street MNC 2008 $99,903.00 $99,903.00

Property in the Open incldg 300 NW 12 Street Steel 2008 $176,200.00 $176,200.00 Playground Equip, Fountain, Trash Reep, etc

Dog-On-!t Park Equipment 300 NW 12 Street Steel 515,000.00 $15,000.00

Audubon Park Playground Equipment 2013 $2SS,OOO.OO $2SS,OOO.OO & Turf

Pavilion at Audubon 2013 ss,000.00 SS,000.00

Wood Fencing, picnic tables, & trash $2S,OOO.OO $2S,OOO.OO

City of Homestead Page 27 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply,

CAR 2867 - EXHIBIT 2 receptacles

Basketball/Tennis Courts $150,000.00 $150,000.00

Ernestine Jackson Seymore Park 523 SW 4 Ave. 2013 536,500.00 $36,500.00 Playground Equip & Misc

Fence 523 SW 4 Ave. $10,000.00 $10,000.00

Roscoe Warren Municipal Park - 1400 E Palm Drive Frame 2011 $180,199.00 $180,199.00 Pavillions 20x20 {6}

Parking lot lights {33} 1400 E Palm Drive Steel 2011 $517,500.00 $517,500.00

Entry Towers 1400 E Palm Drive Concrete 2011 $64,056.00 $64,056.00

Perimeter Fence 1400 E Palm Drive Concrete & Chain 2011 $295,360.00 $295,360.00

Restroom #1 1400 E Palm Drive JM 2011 $106,529.00 $106,529.00

Restrroom#2 1400 E Palm Drive JM 2011 Included

Restroom #3 1400 E Palm Drive JM 2011 Included

Sanitary Pump Station rncldg 1400 E Palm Drive 2011 $605,424.00 $605,424.00 Sewer/Water/E!ec lines

Park Amenities incldg 1400 E Palm Drive 2011 $36,768.00 $36,768.00 Bench,tables,trash rec, etc.

Playground Shade Structure 1400 E Palm Drive 2017 $73,434.00 $73,434.00

Beach Volleyball Courts (2) 1400 E Palm Drive 2011 $19,310.00 $19,310.00

Playground Equipment 1400 E Palm Drive $36,016.00 $36,016.00

Dog-On-It Park Equip 1400 E Palm Drive 2019 $15,000.00 $15,000.00

Benches {7)+ Receptacles 1400 E Palm Drive 2011 $8,867.00 $8,867.00

Water fountains (2) 1400 E Palm Drive 2011 $7,749.00 $7,749.00

{4) Vinyl Coated Fence&Gates 1400 E Palm Drive 2011 $14,560.00 $14,560.00 w/Fabric

Chain !ink Fence 1400 E Palm Drive Chain Link 2011 $8,177.00 $8,177.00

Basket Ball Courts 1400 E Palm Drive $50,000.00 $50,000.00

Mobile Soccer Goals (4@ $6,000 1400 E Palm Drive $24,000.00 $24,000.00 each)

Adm in/Training Bldg 1601 SE 28 Ave MNC 1 1991 $1,475,000.00 $· $1,475,000.00

Concessions ltl-Softbatl 1601 SE 28 Ave MFR 1 1991 $181,500.00 S· $181,500.00

Concessions #"2-Major League 1601 SE 28 Ave MFR 1 1991 $181,500.00 $· $181,500.00

Maintenance Bldg 1601 SE 28 Ave NCI! 1 1991 $88,000.00 $88,000.00

Maintenance Bldg #2 1601 SE 28 Ave NCI! 1 1991 $60,000.00 $- $60,000.00

Pumphouse/lrrigation Bldg 1601 SE 28 Ave NCI! 1 1991 $55,000.00 $- $55,000.00

Batting Cage Bldg 1601 SE 28 Ave NCI! 1 1991 $132,000.00 $- $132,000.00

Mobile batting cages (6) 1601 SE 28 Ave NC 1991 $66,000.00 $66,000.00

Stadium Lights 1601 SE 28 Ave Steel 1993 $700,000.00 $700,000.00

Parking Lights 1601 SE 28 Ave Steel 1993 $263,500.00 $263,500.00

Softball {4) Field Lights 1601 SE 28 Ave Steel 1993 $418,000.00 $418,000.00

Irrigation & Pumps 1601 SE 28 Ave 1993 $165,000.00 $165,000.00

Metal Bleachers - practice fields 1601 SE 28 Ave Metal 1993 $220,000.00 $220,000.00

Fencing 1601 SE 28 Ave 1993 $ 529,350.00 $ 529,350.00

Electrical Scoreboard 1601 SE 28 Ave Metal 1993 $ 200,000.DO $ 200,000.00

Observation Tower 1601 SE 28 Ave 1993

Fence 1601 SE 28 Ave Metal 1993 $ 45,000.00 $ 45,000.00

Dorm leased to charter school (CSUSA) who insures 2355 SE 28 Ave. MNC 1993

City cif Homestead Page 28 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Total Values 38,727,364 8,935,351 27,680,302 75,343,017

City of Homestead Page 29 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2867 - EXHIBIT 2 Insurance

801 94th Avenue N., Ste. 202 St. Petersburg, Florida 33702-2479 Post Office Box 21343 St. Petersburg, Florida 33742-1343 Telephone: (727) 577-2780 Email: [email protected]

March 5, 2020

Ms. Priscilla Thompson Risk Manager City of Homestead 790 North Homestead Blvd. Homestead, FL 33030

Re: March Property Insurance Renewals Siver Recommendations

Dear Ms. Thompson:

Pursuant to your request, we have reviewed the insurance proposals provided by the City of Homestead's (the City's) insurance broker, Brown & Brown of Florida, for the March 31, 2020 renewal of the City's property insurance, and we offer the following recommendations.

RECOMMENDATIONS

We recommend the following:

• That the City renew the non-power plant property program through Axis Surplus Lines Insurance Company, Westchester Surplus Lines Insurance Company, and Landmark American Insurance Company for a combined annual premium including fees and assessments of $607,879.

• That the City renew the coverage for the City Hall and Police Station through the ICAT program for a combined annual premium of $110,695. This program is insured by Underwriters at Lloyds, National Fire & Marine Insurance Co., Indian Harbor Insurance Company, Crum & Forster Specialty, and QBE Specialty Insurance Company. The program excludes flood coverage.

• That the City renew the power plant property insurance through ACE American Insurance Company for an annual premium including fees and assessments of $285,960.

CAR 2867 - EXHIBIT 3 SIVER INSURANCE CONSULTANTS

Ms. Priscilla Thompson March 5, 2020 Page2

• That the City continue the boiler and machinery insurance on the power plant property through Federal Insurance Company (Chubb) for an annual premium including fees and assessments of $107 ,288.

• That the City renew the property terrorism insurance through Lloyds of London­ Hiscox for an annual premium including fees and assessments of $49,454.

PRICING FOR 2020

This year's renewal includes an increase in premium:

2018/2019 2019/2020 2020/2021 Non-Power Plant Property $524,956 $532,446 $601,879 Power Plant Property $235,578 $247,127 $285,960 Boiler & Machinery $100,567 $106,491 $107,288 Terrorism $ 52,039 $49,239 $49,454 City Hall $ 96,289 $96,309 $110,695 Police Station* included included Included

Total $1,009,429 $1,036,612 $1,161,276

The proposed total renewal premium reflects an increase of 12% in premium ($124,664). This renewal, in our opinion is considered reasonable and typical in the current property insurance market in Florida.

CONCLUSION

At your request, we will be happy to review binders and policies when issued and further discuss any specific issues.

Sincerely,

SIVER INSURANCE CONSULTANTS

Kathy Gordon, ARM, AAI Vice President

KG J:\Client\HOME-P\2020\Corr\March 5 LtrThompsonPropertyRenewal - rev.doc

CAR 2867- EXHIBIT 3 RESOLUTION NO. R2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, WAIVING COMPETITIVE BIDDING REQUIREMENT FOR CITY OWNED PROPERTY INSURANCE CONTRACT -EXCLUDING CITY HALL, POLICE STATION, AND POWER PLANT AND SUBSTATIONS- ..WITH WESTCHESTER INSURANCE COMPANY, AXIS SURPLUS. LINES .. INSURANCE, AND LANDMARK AMERICAN INSURANCE COMPANY, IN ACCORDANCE WITH CITY CODE SECTION 2-411 (b) "EXEMPTIONS FROM COMPETITIVE BIDDING"; AUTHORIZING TRANSACTION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Council hereby authorizes the City Manager to enter into agreements with Westchester Insurance Company, Axis Surplus Lines Insurance

Company, and Landmark American Insurance Company on all City owned property, excluding the City Hall, Police Station, Power Plant and the substations, as described in the Council Agenda Report (C.A.R.) of the City of Homestead; and

WHEREAS, the purchasing procedures described in the C.A.R. are specifically authorized by City Code Section 2-411 (b); and

WHEREAS, the City Council, upon the written recommendation of the City staff, hereby finds that it is in the best interests of the City to waive formal competitive bidding for this insurance purchase transaction.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. Each of the above stated recitals is hereby adopted and confirmed.

CAR 2867 - EXHIBIT 4 Section 2. Purchase. In accordance with Section 2-411 (b) "Exemptions from

Competitive Bidding" of the City Code, competitive bidding is hereby waived for the purchase of the insurance products and services described above, and the purchase transaction is hereby authorized and approved.

Section 3. Effective Date. That this Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS __day of.______. 20 .

STEVEN D. LOSNER, Mayor

ATTEST:

ELIZABETH SEWELL, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND BENEFIT OF THE CITY ONLY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Moved by: Seconded by: Council Vote:

CAR 2867 - EXHIBIT 4 RNALVOTEATADOPTION

Mayor Steven D. Losner Vice Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avifa Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shf?lley

CAR 2867 - EXHIBIT 4 Tab 9 City of Homestead Council Agenda Report Item Number: j~ ___2_ 8_6~8 1

AGENDA ITEM INFORMATION

Meeting: jcouncil Meeting Meeting Date: 3/18/20201

Department: jHuman Resources Department Head : !Vivian Maf'iach, Director

Item Type: jResolution Author: jPriscilla Thompson, Risk Manager

Title: Purchase of Property Insurance for the Power Plant and Substations

Requested Action: !Approve Resolution

Recommendation: Staff recommends that the Mayor and Council approve the attached Resolution authorizing the City Manager to renew the Power Plant/ Substation insurance with ACE Energy for $285,960.00 and the Boiler Machinery insurance with Federal Insurance Company (Chubb) for $107,288.00, for the policy term of 3/31/2020 t o 3/31/2021.

**The account balance in the Self-Insurance Fund for Insurance Premiums is sufficient for this item. Since the City is unable to contract with the carriers without a Broker, the Payment will be made to T R Jones, a division of Brown & Brown of Florida, for disbursement.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: This renewal quote represents an approximate 11.2% increase over the expiring Power Plant policy and no increase in the Boiler Machinery insurance policy. Increase in the Power Plant policy is due to a significant tightening of the property insurance market caused by the natural disasters that occurred over the past two years.

Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Exhibit Attachment(s): ~ (4)

Exhibit Description(s) 1 !Premium Summary 6

2 !Quote 7

3 Recommendation Letter from Consultant 8

4 IResolution 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: ~I ___2_ 8_6~8 1

FUNDING INFORMATION

Finance Approval: !Approved-Carlos M. Perez 02-27-2020 Total Approved Amount: $393,248.00

1 - Account Name: Self-Insurance Fund-Insurance Premiums Account Number: ls10-2soo-s13-33.S3

Amount: $393,248.00 Current Balance: $406,661.00

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION ------~~~~- Received Date: ~------2_/ 2_7_/_2_0 _2 o~I Reference Number:

Transaction Type: !Purchase Order Bids Solicited/ Received:

Vendor Name and Information: TR Jones, a division of Brown & Brown of Florida

Procurement Amount: $393,248.00 I Details: INot to Exceed

Procurement Notes: Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Review Committee Members:

Completed Date: ~------2_/_2_8_/2_0_2~0 1 Completed By: !Malia T. Rivera, CPPO, CPPB

REVI EW - APPROVALS

Fleet: INot Applicable Initials: ~I L_L _ _ ~I Additional Approvals: Finance: The current balance represents the amount earmarked in Initials: HR I Risk: l~A_p_pr_o_v_ed____ ~ ~-----=== . t-11 _udget for this policy.

ITS:

Legal Review: Legal Date: 2/27/20201

Director Date: 2/27/20201

City Manager Authorization ];:;~-"(--,Nf-C'=-;.-~-(-"_\..______~ Item Status:

Date Created: 2/26/2020 11:35:03 AM Last Modified: 3/11/2020 12:21 :15 PM

Page 2 of 2 Premium Summary 3 Power Plant Property & Boiler & Machinery

Policy Term: 03/31/2020 - 03/31/2021 Power Plant Property

Description of Coverage Term 2018- Expiring Term 2019- Renewal Option 2020- 2019 2020 2021

ACE & Chubb ACE & Chubb ACE & Chubb

TIV: $66,557,000 TIV: $66,557,000 TIV: $66,557,000 Equipment Breakdown $100,567.00 $106,491.00 $107,288.00 Premium

Power Plant Property $235,578.00 $247,127.00 $285,960.00 Premium

Total: $336,145.00 $353,618.00 $393,248.00

City of Homestead Page 7 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 1 Power Plant Property Portfolio

DESCRIPTION AND LOCATION OF PROPERTY INSURED: City of Homestead - Power P1ant Property

VALUES; Property Damage: $66,057,000 Extra E>t>ense: $ 5001.000 Total Insured Value: $66,551,000

TERRITORY: United States of America

POLICY TERM: Effective: March 31, 2020 at 12:01 A.M. Expiration; March 31, 2021 at 12:01 A.M.

FORM: ACE: Energy All Risk form plus endorsements listed under Additional Terms and Conditions.

COVERAGE: All Risks of direct phys!cal loss or damage, covering Property Damage, E:xlra &pense., excluding Business Income and Boil.er & Macnfnery.

POLICY LIMtT OF UABILllY: $66,,557,000 any one occurrence.

STARR TECH PARllCIPAllON: 100%

City of Homestead Page 35 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 VALUATION: This company's liability for toss under this poicy for real and personal property (exciudmg stock) shaO not exceed the smdest of the following amounts:

1. The amcunt of this policy.

2. The replacement cost of property or any part thereof. Identical wifh property described herein, at the same location and intended for the same occupancy and use;

3. The amount actualy and necessarily 8X?8nded in repairing or replacing the property described harem, or any part thereof. at tiie same location, or another location, and intended for the same occupancy and use.

4. Actual Cash Value if the property is net repafred or reprlaced within 2 years.

Finished goods sold btJt not deliiveted, at the lnsurad's net selling price of such property at 1tre time and place cf such less less all discounts and unincurred expenses to whlch sueh property 'tVCU!d have been subject had no loss occurred. Finished goods not so:ld, at replacement cost (Finished goods shaB be those goods on which the Insured, or othera for the acoount of the Insured, shall have oompreted work to the extent that such goods are in a state ready for sale, normal to the business of the Insured}. Raw stock and stock rn process, at replacement cost with like klnd and quality, at the time and place of loss.

Time Element Coverages: Actual Loss Suslained.

City of Homestead Page 36 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 SUBUMITS: Sublilmlts 11.1'8 par occumtnce unleaa aha.vn atharwa The sublimits below are part cf and not in addition to the Policy Limit of Liabily. Sublimits are 100% and are subject to Starr Tech percentage participation.

EARTH MOVEMENT: $10,000.000 Annual Aggregate, except CALIFORNIA EARTHMOVEMENT No Coverage FLOOD (includlng Storm Surge~ $5,000,000 Annual Aggregate, except ACCOUNTS RECEIVABLE: $1,000,000 CtVIL AUTHORITY 30 Days COURSE OF CONSTRUCTION: $5,000,000 CEB~fS REMOVAL: $5,000,000 or 25% of Adjusted Direct Property ~ whichever is greater DEMOLITION/ INCREASED COST OF CONSTRUCTlON: $5,000.000 ED:P MEDIA/ EXTRA EXPENSE: $1,000,000 ERRORS & OMISSIONS; $500,000 EXPEDmNG E:XPENSE: $250,000 EXTRA EXPENSES: $500,000 HAZARDOUS SUBSTANCES: $50,000 Annual Aggregate INGRESS/ EGRESS: 30 Days MISCELLANEOUS UNNAMED LOCATIONS: $1,000,000 NEWLY ACQUJRED LOCATIONS: $5,000,000 PROFeSS!ONAL FEES: $250,000 TRANSIT: $250,000 VALUABLE PAPERS: $500,000

City of Homestead Page 37 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 DEDUCTIBLES: All deductibles listed below are per occurrence except wtth respect to coverage provided fer Boiler & Mach:inery [If covered) which shall be any One Accident

PROPERTY DAMAGE; $250,000, except:

EARTHQUAKE $250,000

FLOOD 5% of the Pro.party Damage Total Insurable Value of the location(s) involved in the Occurrence, subject to a minimum of $350,000

NAMED WINDSTORM 5% of the Property Damage Total Insurable Value of the looation(s) involved in the Occurrence, subject to a minimum of $JSO,OOO

TRANSIT $50,000

EXTRA EXPENSE: $100,000

As re$p8cts real and personal property , all claims fer loss, damage or expense arising out of any one occwrence shall be adjusted as one claim and from the amount of each such adjusted claim there shall be deducted the sum stated on the Declarations Page.

Deductibles for Property Damage and Time Element shall be applied separately.

City of Homestead Page 38 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 TERRORISM

M respects Acts of Terrorism as defined by the Terrorism Risk lnsuranoo Act of 2002, as amended, the Insured has the option to exclude thf.s coverage. To exclude coverage the Insured must affirmatively opt out of the coverage by signing the attached Pol'icyholdar Disclosure statement prior to blnd]ng. If the lnsUTGd elects to exclude coverage, then the attached Terrorism Exclusion (Fenn #61330-01/15) shall be endorsed on to the Policy.

We also offer a coverage option for Acts of Terrorism not Certified under the Terrorism Risk Insurance Act, as amended. If the Insured chooses to exclude this coverage, then the attached Terrorism Exclusions (Form #61331 or 61332 - 01115) shall b$ endorsed to the Policy. To exclude coverage, the Insured must affirma1ively opt cut of the coverage by signing one of the attached letters A or B.

In all cases, Terrorism coverage outside of the United States is exduded. (Endorsement NMA2918}

The table below can be used to determine the endorsements and documentation that are needed to effect coverage desirsd by the Insured.

Certlfit!d Timo..t.m Nan-Certfhd TnmH'l•m Appflc::abfe Terrad•m Latter Raqu:lrad Frorn I Cowrage (TRIAJ I COveraQe ExGlualon flt8Uf9d purc:hllHd rBjecl&d 61332 & &1333 I PolJcyhoJder DllClosure statement and l..ett8r B ------~------·----p~ pfJJ'dlaed 61333 PolJcyhold11r DEllelosunt sta1Bm1tnt reJ~ pW'Cf'!:Med 81330 PaOi;yhQkl11r Di.ctoeure statement ·--··------rejecied rejected 81330 and 81331 PaDcyhold•r Dlaclos1.1.re statement and lett8r A

City of Homestead Page 39 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 ADDmoNAL TERMS AND CO'NDITIONS: 1. C0\18raga's and/or Extensions of Coverage not specifically mentioned, even 1hough they may be outlined in your submission, are not lnduded. 2. Premium does not include aurchargea. taxes. & countersignature fees If any apply. 3. PremJum to be paid ITT ful within 30 days of nception. 4. Business lntelTUption coverage is excluded. s. Engine Units #8, Si 10, 11J 12and18 are excluded from All Coverage 6. Transmission and Distrlbuiion fines, line transformers., tav.rera and pc·les. eq:uipme.nt or apparatus oonnected therewith located beyond 1,000 feet of any insl.JJed premises are excluded. 7, 72 Hour Occunence Oefintticn applies to Wind, Flood, Earthquake and Riot 8. Extra Expense excludes the costs incurred in the generation, transmission., purchase, repfacement, 'lracfmg or distnbuticn cf electrtcal power. 9. Signed Tarrortam alection forms to be provlded within 30 days of 8ffectfve data. 10. Srgnad Statement of Property Yaluas to be provided wlthfn 30 days of effective date.. 11. The folllowlng Endorsements/Additional Endcraements will attach to and fonn part of the form: a. ACE USA Property Declaraflons b. Commercial Property Conditions Form c. Common Polley Condltlcns Form d Q:FAC Advisory Notice to Policyholders a. U.S. Faralgn Account Tax Compliance Act (FATCA) Notice f. ACE Energy All~Risk PoUcy Fenn g. Accounts Recelvsble Endorsement h. Asbestos Exclusion i. Auttioritles Endorsement j. Boiler and Machinery Definition Endorsement k. Biolcglcal or Nuclear Exclusion I. Data Distortlo.nl Corruption ExcitJSlon m. Electronic Data Processing Mecfia with Extra E:xpense Endorsement n. Errors and Omissions Endorsemern o. Extra 8Q:lenses Coverage Restridion EndonEment p. Mlllannlum Endorsement q. Mold Exclusion Endorsement r. Named WTnds1Drm Definition 8. Poliical Risk Exclusion t Professional Faes Endorsement I.I. Terrorism EndorsementsJExdueions (lf ooverege accepted/rejected) v. Trade & Econom~ Sanclions Endorsement · w. Elridge Wordlng Endorsement x. Signatures Endorsement y. SU. Amendatory Forms z. Claims Notification Fomi

City of Homestead Page 40 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868- EXHIBIT 2 Chubb Quote

Covered location(s): 600 NE 1st Road aka 710 NE 1st Road, Homestead, FL 33030 710 NE 1st Road, Homestead, FL 33030 685 NE ,6th Street a!ka 427 NE 6tih A venue, Homestead, FL 33030 16191 SW 328 Street .a!ka 739 SE 18th Avenue, Homestead, FL 33030 655 NW 14 Avenue, Homestead, FL 33035 1350 SE 33 Avenue, Homestead, FL. 33035 Coverage Form: Compfehensive Including Production Equipment

Limit of Insurance Combined Limit: • Property Damage $66,057 ,000 • Extra Expense - Maximum Payment Restoration $1,000,000 Period - 100% Available 1st Month Additional Limits I Sub Limits of Insurance - Ammonia Contamination: $1,000,000 - Demolition I Increased Cost of Construction: Included - Expediting Expense: $1,000,000 - Errors and Omissions: Sl,000,000 - Fungus Clean Up { Annual Am:rregate ) $ 25,000 - Hazardous Substances: Sl,OOO,OOO - Media: $ 500,000 - Water Dama_ge: $1,000,000 - Utility Service Interrupfion: $1,000,000 Eledric, Sewer, Water, Communications Deductibles: • Property Damage $250,000 • Extra Expense $100,000 • Utility Service Interruption 24 Hours Policy Forms: Policy Forms (cont.) • Notice To Policy Holders 99-10-0732 • Extra Expense 43-02-0234 • Important Notice- OF AC 99-10-0792 • Demolition Increased Cost of Construction • Policy Holder Notice 99-10-0872 43-02-0420 • Premium Bill 43-02-9020 • EDP Media 43-

City of Homestead Page41 of71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIB IT 2 Policy Exclusion: Engines numbered 8. 9. to. n, 12 & 18 at location #1, building #I. 600 NE l.st Road aka 710 NE 151 Road Power Plant Building, Homestead, FL are excluded from this policy; however this exclusion does not apply to ao~1 resuJting loss or damage to covered property at a covered location ..

"Terrorism" refers to terrorism losses covered by the Terrorism Risk Insurance Act of the Unhed States of America (l5 USC 6701 note). Please refer to the Important Notice to Policyholders which outlines both the Federal Government's and the Insurance Company's obligation of payment under the Terrorism Risk Insurance Act.

FA TCA COMPLIANCE

The U.S. Foreign Account Tax Compliance Act, commonly knm.vn as "FATCA", became the law in the U.S. in l\farch of 2010 and becomes effective July l, 2014. Pursuant to FATCA, brokers, producers, agents and/or clients may need to obtain "vvlthholding certificates from insurance companies. For information on how w obtain !:he applicable withholding certificate from Chubb U.S. insurance companies, please go to the following '"''eb s.ite:

http:// w\vw2.chubb.com/ us-enl u-s-forei~-accoun t - tax-compliance-act-fatca.aspx

This proposal does not apply to the extent that trade or economic sanctions or other laws or regulations prohibit us frorn offering or providing insurance_ To the extent any such prohibitions apply, this proposal is void ab initio.

This information is intended for producers that are properly licensed and authorized in at least one of the writing companies that comprise the Chubb Group of Insurance Companies (Chubb). If you are not a licensed and authorized Chubb producer, please direct this communication to the person in your office that holds such designations and contact Chubb to update the contact information for this policy.

Information contained in this proposal is descriptive only. This proposal contains highlights or typical features available in our policies. These features a.re subject to change based upon underwriting and may or may not be available or apply to your policy. The precise coverage afforded is subject to the renns and conditions of the policies issued. The Company reserves the right, in its sole discretion, to amend or withdrmv this Proposal if the Company becomes aware of any new, corrected or updated information that the Company reasonably believes would change its underwriting evaluation.

This quotation/proposal con~emplates an integrated insurance prog.ram that includes aU of the lines of business, terms and conditions outlined. The pricing and terms and conditions shown in this quotation/proposal cannot be separated_ As such, if you reject individual components of the quote/proposal or any pmt of the program is cancelled and/or non-renewed. the terms and cond.itions of the remaining portion of the account are subject to reevaluation by the Company

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 and all elements indudiing progntm structure, pricing, as \vell as other terms and conditions wiU be subject to change.

Our premium has been promulgated off the following values:

• Building- $28,2 71,000. • Personal Pmperty- $37,786,000. • Business Income- $ 500,000. • Total Insurable Values $66;557,000.

City of Homestead Page 43 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868- EXHIBIT 2 LOC.# Location Building Bl/EE Contents Total Values Yr Bit or Address Installed #1 Power Plant 600 NE 1st Road aka 710 NE 1st Road, Homestead, Fl.

Power Plant $5,000,000 0 $36,260,000 $41,260,000 1925 Building including exhaust silencers, cooling system, piping, etc. See Engine Values attached Total 'r

1 500 gal $0 0 $0 $0 1992 Waste Oil Tank Lube Oil Tanks: 2 tanks @ $594,000.00 0 $110,000 $704,000.00 1985 10,000 gallons ea

1 tank @ 20,000 0 $10,000 30,000 1985 1000 gal upright

2 Diesel Fuel $1,882,000 0 $1,400,000 $3,282,000 1994 & 1996 Tanks 250,000 gal ea

4 Day tanks - $100,000 $0 $6,000 $106,000 1992 500 gallons ea

#2 GWlvey Substation 710 NE 1st Road, Homestead, FL

Substation $2,650,000 0 0 $2,650,000 1973 incldg wiring & power

City of Homestead Page 44 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 transformers

#3 McMinn Station 685 NE 6th St., 0 Homestead, Fl. aka 427 NE 6th ave. (listed by Bellsouth) Grounding $6,000,000 0 0 $6,000,000 1980 Transformers Includes Bldg and Control Room Includes 4 bays at $750,000w/Oil Circuit Breakers incl. concrete bed plus 4 more bays

Location Building Bl/EE Contents Total TIV Yr Bit or Address Installed #4 Lucy Street 16191 SW 328 St. aka 739 SE 18th Ave., Homestead, FL. Switching $4,000,000 0 0 $4,000,000 1980 Station including building & Control Room Equipment

#5 Red land Substation 655NW14 Avenue, Homestead, Fl. #5 Substation $4,000,000 $4,000,000 2007 Including Building & Control Room

City of Homestead Page 45 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 #6 Renaissance Substation 1350 SE 33 Ave., Homestead, Fl. 33035 Substation, $4,000,000 0 0 $4,000,000 2007 building & control room

Various Security $25,000 $25,000 Cameras at Substations Various Extra Expense- $500,000 $500,000 Blanket all locs

TOTAL $28,271,000 $500,000.00 $37,786,000 $66,557,000 INSURED VALUES:

City of Homestead Page 46 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 City of Homestead Power Plant Schedule of Engi nes/Generating Units Rating Capacities Schedule of Values/Contents r.------JL1lL2ll2il 1ll.. ~JU2 1 !as .JU. 2/25"2il~Q.\ ------' Unit# Engine Type Serial# BHP Installed KW RC/kw 100% RC 2 8 1/8 OP(D F) Fairbanks 380869019 TD F SM 12 2880 Mar-70 2,070 1,000 2,070,000 3 8 1/8 OP(DF) Fairb anks 38 0 869Q24 TDF SM 12 2880 Mar-70 2,070 1,000 2,_9 70,000 13 81 /8 OP OF 380871061 TD F SM 12 2880 Nov-72 2,070 1,000 2,070,000 14 8 1/8 OP OF 38 0 871062TDF SM 12 2880 Nov-7 1 2,070 1,000 2,070,000 15 8 1/8 OP DF 380871064 TD F SM 12 2880 Nov-72 2,070 1,000 2,070,000 16 8 1/8 OP DF 380871068 TD F SM 12 2880 Nov-72 2,070 1,000 2,070 ,000 17 8 1/8 OP DF 380871069 TDF SM 12 2880 Nov-72 2,070 1,000 2,070,000 19 DGSRV 20-4 7 ~029 -2550 12,207 2/9/1975 8,800 1,000 8,800 ,000 20 Colt Pielstick 18PC2.3 206400A 9000 5/26/1981 6,485 1,000 6,485,000 21 Colt Pielstick 18PC2.3 2064008 9000 5/30/1981 6,48§ 1,000 6,485,000 Total Capacity: 36,260 36,260,000

Out of Service Engines: 12 DLA 12 Cyl 969967 4560 Jan-65 3,270 750 18 DGSRV 20-4 73030-255 1 12,207 3/12/1975 8,800 750 8 DLA 10 Cyl 968022 3550 Jan-54 2,500 750 1,875,000 9 DLA 10 Cyl 968738 3550 Jan-58 2,500 750 1,875,000 10 DLA 10 Cyl 9687 40 3550 Jan-58 2,500 750 1,875,000 ~ --1 1 ___ Q~1~-G.~ ------~§~~§~ __ 1§§Q _____ )2D~~Q--~~1Q ______I~ ~ -- 2~1~{,§QQ_

City of Homestead Page 47 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2868 - EXHIBIT 2 Insurance

801 94th Avenue N., Ste. 202 St. Petersburg, Florida 33702-2479 Post Office Box 21343 St. Petersburg, Florida 33742-1343 Telephone: (727) 577-2780 Email: [email protected]

March 5, 2020

Ms. Priscilla Thompson Risk Manager City of Homestead 790 North Homestead Blvd. Homestead, FL 33030

Re: March Property Insurance Renewals Siver Recommendations

Dear Ms. Thompson:

Pursuant to your request, we have reviewed the insurance proposals provided by the City of Homestead's (the City's) insurance broker, Brown & Brown of Florida, for the March 31, 2020 renewal of the City's property insurance, and we offer the following recommendations.

RECOMMENDATIONS

We recommend the following:

• That the City renew the non-power plant property program through Axis Surplus Lines Insurance Company, Westchester Surplus Lines Insurance Company, and Landmark American Insurance Company for a combined annual premium including fees and assessments of $607,879.

• That the City renew the coverage for the City Hall and Police Station through the ICAT program for a combined annual premium of $110,695. This program is insured by Underwriters at Lloyds, National Fire & Marine Insurance Co., Indian Harbor Insurance Company, Crum & Forster Specialty, and QBE Specialty Insurance Company. The program excludes flood coverage.

• That the City renew the power plant property insurance through ACE American Insurance Company for an annual premium including fees and assessments of $285,960.

CAR 2868- EXHIBIT 3 SIVER INSURANCE CONSULTANTS

Ms. Priscilla Thompson March 5, 2020 Page 2

• That the City continue the boiler and machinery insurance on the power plant property through Federal Insurance Company (Chubb) for an annual premium including fees and assessments of $107,288.

• That the City renew the property terrorism insurance through Lloyds of London­ Hiscox for an annual premium including fees and assessments of $49,454.

PRICING FOR 2020

This year's renewal includes an increase in premium:

2018/2019 2019/2020 2020/2021 Non-Power Plant Property $524,956 $532,446 $607,879 Power Plant Property $235,578 $247,127 $285,960 Boiler & Machinery $100,567 $106,491 $107,288 Terrorism $ 52,039 $49,239 $49,454 City Hall $ 96,289 $96,309 $110,695 Police Station* included included Included

Total $1,009,429 $1 ,036,612 $1 ,161 ,276

The proposed total renewal premium reflects an increase of 12% in premium ($124,664). This renewal, in our opinion is considered reasonable and typical in the current property insurance market in Florida.

CONCLUSION

At your request, we will be happy to review binders and policies when issued and further discuss any specific issues.

Sincerely,

SIVER INSURANCE CONSULTANTS

Kathy Gordon, ARM, AAI Vice President

KG J:\Client\HOME-P\2020\Corr\March 5 LtrThompsonPropertyRenewal - rev.doc

CAR 2868 - EXHIBIT 3 RESOLUTION NO. R2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD~ FLORIDA, WAIVING COMPETITIVE BIDDING REQUIREMENT FOR POWER PLANT A~D. SUBSTATION INSURANCE CONTRACT WITH ACE ENERGY INSURANCE COMPANY AND WITH CHUBB INSURANCE IN ACCORDANCE WITH CITY CODE SECTION 2-411 (b) "EXEMPTIONS FROM COMPETITIVE BIDDING"; AUTHORIZING TRANSACTION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Council hereby authorizes the City Manager to enter into agreements with ACE ENERGY Insurance for Commercial Property Coverage on the

Power Plant, and with Chubb Insurance for boiler and machinery coverage, as described in the Council Agenda Report (C.A.R.) of the City of Homestead; and

WHEREAS, the purchasing procedures described in the C.A.R. are specifically authorized by City Code Section 2-411 (b); and

WHEREAS, the City Council, upon the written recommendation of the City staff, hereby finds that it is in the best interests of the City to waive formal competitive bidding for this insurance purchase transaction.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. Each of the above stated recitals is hereby adopted and confirmed.

Section 2. Purchase. In accordance with Section 2-411 (b) "Exemptions from

Competitive Bidding" of the City Code, competitive bidding is hereby waived for the purchase of the insurance products and services described above, and the purchase transaction is hereby authorized and approved.

CAR 2868 - EXHIBIT 4 Section 3. Effective Date. That this Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS __day of______. 20

STEVEN D. LOSNER, Mayor

ATTEST:

ELIZABETH SEWELL, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND BENEFIT OF THE CITY ONLY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Moved by: Seconded by: Council Vote:

2

CAR 2868 - EXHIBIT 4 FINAL VOTE AT ADOPTION

Mayor Steven 0. Losner Vice Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avi/a Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

3

CAR 2868 - EXHIBIT 4 Tab 10 City of Homestead Council Agenda Report Item Number: J 28691 ~---~

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/ 18/20201

Department: !Human Resources Department Head: lvivian Manach, Director

Item Type: JResolution Author: ~J P_ri_s _ci_lla_T_h _o _m_p_s _o _n ______~

Title: Purchase of Property Insurance for Police Station and City Hall

Requested Action: !Approve Resolution

Staff recommends that the Mayor and Council approve the attached Resolution authorizing the City Manager to renew the commercial property insurance coverage for the Police Station and City Hall, for the policy term of 3/31/2020 to 3/31/2021 through the ICAT program for a premium of $110,695.

* *The account balance in the Self-Insurance Fund for Insurance Premiums is sufficient for this item. Since the City is unable to contract with the carriers without a Broker, the Payment will be made to TR Jones, a divis ion of Brown & Brown of Florida, for disbursement.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: This renewal quote represents an increase of 14.9% over the expiring policy period, due to a significant tightening of the property insurance market caused by the natural disasters that occurred over the past two years.

Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Exhibit Attachment(s): ~ (4)

Exhibit Description(s) 1 !Premium Summary 6

2 Jouote 7

3 Recommendation Letter from Consultant 8

4 IResolution 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: I 28691 ~---~

FUNDING INFORMATION

Finance Approval: !Approved-Carlos M. Perez 02-27-2020 Total Approved Amount: $110,695.00

1 - Account Name: Self-Insurance Fund-Insurance Premiums Account Number: 1510-2500-513-33.53

Amount: $110,695.00 Current Balance: $115,571.00

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date: ~------2_/2_7_/_2_0_20~1 Reference Number:

Transaction Type: !Purchase Order Bids Solicited/ Received:

Vendor Name and Information: TR Jones, a division of Brown & Brown of Florida

Procurement Amount: $110,695.00 I Details: INot to Exceed

Procurement Notes: Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Review Committee Members:

Completed Date: ~------2_/_2_8_/2_0_2~0 1 Completed By: !Malia T. Rivera, CPPO, CPPB

REVIEW - APPROVALS

Fleet: !Not Applicable Initials: Additional Approvals: Finance: The current balance represents the amount earmarked in HR I Risk: ~IA_p_p_ro_v_e_d ____~ Initials: ~IP_M_T_.-~ the budget for this policy.

ITS:

Legal Review: Legal Date: 2/27/20201

Director Date: 2/27/20201

Item Status:

Date Created: 2/26/2020 12:50:34 PM Last Modified: 3/11/2020 12:21:24 PM

Page 2 of 2 Premium Summary 2 New City Hall and Police Station ------

Policy Term: 03/31/2020 - 03/31/2021 City Hall and Police Station

Description of Term 2018-2019 Expiring Term 2019- Renewal Option 2020- Coverage 2020 2021 TIV: $44,137,000 TIV: $44,137,000 TIV: $44,137,000

ICAT Property Premium $96,289.00 $96,309.00 $110,695.00 All risk including Wind, Quake & B&M and Sinkhole

Excluding Flood

ICAT Catastrophic Insurance Program underwritten by the following carriers:

• Underwriters at Lloyds

• National Fire & Marine Ins. Co .

• Indian Harbor Ins. Co.

• Crum & Forster Specialty Ins. Co.

• QBE Specialty Insurance Co.

City of Homestead Page 6 of 72

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2869 - EXHIBIT 1 City Hall/Police Station Property Quote

Property Quotatio·n

We are pleased to offer the following quotation. Please review th is quotation carefully, as the terms and conditions offered may be different than requested_ You must contact us in writing to bind coverage.

Effective: 03/31/2020 - 03/3112021 Term: Annual

Company: Underwriters at Lloyds (Non-Admitted) National Fire & Marine Insurance Co (Non-Admitted) Indian Harbor lnsurance Company (Non-Admitted) Crum & Forster Specialty Insurance Company (Non-Admitted) QBE Specialty Insurance Company (Non-Admitted)

AM Best Rating can be found at AM Best.com Please be sure to check the carrier's current AM. Best rating to satisfy you and your client's interests_

Coverage: Building, Business Personal Property, Business Income/Extra Expense/Rental Value, Additional Property Coverage

Insured Location: As per schedule provided by ttle producer and on file with the Company

Perils Insured: All Peril Special Cause of Loss including Wind & Hail, Earthquake, Equipment Breakdown and Sinkhole as per the ISO Special Causes of Loss Form (CP 1030 0607) - Excluding Flood and Terrorism

Limits: As per the schedule on fi le with the Company, not to exceed $44, 137.000 per occurrence for all coverages_ Annual Aggregate applies separately for the peril of Earthquake.

Valuation: Replacement Cost

Coinsurance: Nil, except 1/ 12ch Monthly Limit of Indemnity as respects Business Income Coverage

TIV: $44, 137 , 000 at 100% replacement cost

City of Homestead Page 30 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2869 - EXHIBIT 2 Deductibles: Named Storm: 3% applied by bu ilding, subject to $25,000 minimum per occurrence applied by poky.

All Other Wind/Hail: $25,000 per occurrence applied by policy.

AOP: S10 ,000 per occurrence applied by policy.

Earthquake: S25 ,000 per occurrence applied by policy_

Equipment Breakdown: $2,500 per occl.lrrence applied by policy_

Sub-Limits: Earthquake - $5,000,000 in the aggregate Transit - Lesser of BPP Li mit or $25,000 Ac.counts Receivable - 5250,000 Backup of Sewer and Drain - $25,000 Debris Removal - 25% of loss within limit up to additional S10 ,000 per location in addition to limit Electronic Data (Hardware Only} - $2,500 Fine Arts - $25,000 Fire Department Service Charge - $25,000 Fire Equipment Discharge - $25,000 Increased Cost of Construction - $10,000 or 5% per building, wh ichever is less Limited Coverage for Fungus, Wet Rot, Dry Rot & Bacteria - $15,000 Annual Aggregate Newly Acquired or Constructed (Building} - $500,000 Newly Acquired or Constructed (BPP) - $250,000 Non-Owned Detached Trailers - $5 ,000 Outdoor Property - $25,000, except Trees, Plants and Shrubs limited to $1 ,500 per Tree , Plant or Shrub Personal Effects and Property of Others - S2 ,500 Pollutant Cleanup and Removal - $10,000 ( 180 Days Reporting) Pro1perty off Premises - $10,000 Utility Interruption (Direct Damage} - $250,000 Utility Interruption (Time Element) - $250,000 Valuable Papers - $250,000 Wind Driven Rain - $250,000 Ordinance or Law Coverage - Part A Included. Parts B&C Combined, limited not to exceed $1,000,000 Preservation of Property - 30 Days Equipment Breakdown - $15,000,000 per location

Unless otherwise· noted aJJ coverages are sub-limits and do not increase the overall limit of insurance

Terms & Conditions listed below, but not limited to: 1. Standard ISO Forms/Endorsements or Company Exclusions in cluding but not limited to: Occl.lrrence Limit of Liability (ICAT SCOL 200) Additions Undier Construction Changes and Limitations (JCAT SCOL 220) • Additional Property Not Covered (IC AT SCO l 221 ) • Aluminum Wiring Exclusion (1CAT SCOL 2J.O) • Asbestos and Sick. Building Exclusion (ICAT SCOL 232) Prf-Or Loss Exclusion (ICAT SCOL 233) Seepage and Pollution Exclusion (!CAT SCOL 234) Electronic Date Recognition Exclusion (ICAT SCOL 603) War and Civil War Exclusion (NMA 0464) • N8CR Exclusion (ICAT SCOL 238) • OFAC Advisory Notice (IL P 001 0104) • Terrorism Exclusion (ICAT TRIA-1) Water Exclusion Endorsement (CP 1032) This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2869 - EXHIBIT 2 2. All coverage·s are pe r standard forms and e·ndorsements in use by ICAT at the ti me of binding unless otherwise stated. 3. All policy fees and inspections fees. are fully earned_ No flat ca 11cell ations permitted. 4. Subject to ICAT Earned Pre miu m and Cancemation .Provisions or a Minimum Earned Prem ium of 25%, whichever is grea ter. Please see attached copy of form. 5. Thirty (30 ) Day Notice of Can oellation. except 10 days for non-p ayment of premium. 6. If bou nd p.lease 'forward the following: a. Items due at time of b inding: Si g.ned ACOA:O Application and Surplus Lines Affidavit. 7. Items ·due prior to b inding: a. Confir mation of greater t1han 70% occupancy rate for each location, with no vacan t b uildings. Vacant is defined as less than 31 % occupied . 8. The infor mati·on above is required prior to b inding and may affect etigibility for coverage or p remium quo ted. 9. Pa yme nt due within 10 days of binding coverage_ 10_ Quote valid until 031 11/2020 at 12:01 am_ 11. Age nt is not authorized to issue binder without ca rrier prior approval. 12. The Company has the ri ght to with draw or amend quote at the Company's discretion in the event of any activity, change or loss. 13. Any changes to coverage issued after the quote will be subject to carrier approval. 14. In th e event of any storm activity (n amed or unnamed) the binding of this quote is at th e disc retion of th e in suring ca rrier and is not considered effective until carrier approval is received. 15_ This pro posal has been prepared with underwriting info rmation supplied by th e Produ cer. It is the Producer's responsibility to provide accurate underwriting information and coverage values that comply with the Compa ny's 100'% replacement cost val uation requirements _ The Company reserves the right to reject any submission or alter the quotation or terms of the proposal based on additional information.

City of Homestead Page 32 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2869 - EXHIBIT 2 CANCELLATION PROVISIONS

Earned Premium

I. If this Policy, including any extensions of th is Policy, is in force at any time between June 1 and November 30, then Table 1 immediately below defines how premium is earned unless otherwise stipulated by law and subject to any exceptions stated herein. Table 1 Percent of Expired Policy Term Percent of Annual Current Policy Period Premium Earned 0% to 50% 80% 51% to 57% 85% 58% to 65% 90"/o 66% to 73% 92.5% 74% to 82% 95% 83% to 90% 97.5% 91% to 100% 100% If a building or location is added during the term of this Policy and the Policy is in force at any time between June 1 and November 30, then the premium associated with that building or location wrn be earned in accordance with the above table.

II. The soie exceptions to Table 1 above are as follows:

A. If the Covered Property is located in Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, or Rhode Isla nd, then Section I.A of this Endorsement is deleted and replaced with the following :

1. Unless otherwise stipulated by law and subject to any exceptions stated in Sections 11.A.(1 )-(2) of this Endorsement, if this Policy, including any extensions of this Policy, is in force at any time between July 1 and April 1, then Table 1 above defines how premium is earned.

llL If this Policy is cancelled, we will refu nd any unearned premium due in accordance with the table above, subject only to the following exceptions:

A. If we cancel, the refund wi ll be prorated based upon the number of days remaining until the end of the Policy Period.

B. If you cancel and the Policy was not in force at any time between June 1 and November 30 , then the premium refund will be equal to 90% of the pro rata unearn ed premium as of the effective date of cancellation subject to a mi nimum earned premium of 25% of the annual premium.

C. If this Policy has been extended beyond the end of the Policy Period and the Policy is cancelled at any time during such extended Policy Period , there will be no premium refund

City of Homestead Page 33 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2869 - EXHI BIT 2 .. of "Gig "Prop..-ty Construction Stori• v ... "A.al Prop•rty V~• P•rsonal Property Outdoor & Misc ~ New Cit' Mall Lec atio• ••- "Str••t Address O.scription Built ($) V.alu•(S) Prop•rty BllE1dr .a Eitp•ns:. "Tot.ITIV 100 CIVIC Court, Home-stHd, Bulding New Cit' •11U Fl. 33030 Fire Resistive/Superior 2016 $ 25.000,000.00 $ 750,000.00 $ 500.000.00 $ 26,250,000.00 100 Civic Court HomHtHd, Bu;id;ng Utilit,.Bltildiri9l•c'fdi119Gt11tr,tor Fl. 33030 Fire Resistive/Superior 2016 $ 350,000.00 90,000.00 440,000.00 lOO Civic CoUlt, Homestt'ad. ~ Owtdoor LMJ ~ti119 Fl. 33030 225.000.00 225.000.00 100 Cillic Cou1t, HomHtead, Bu0din9 Arc,dt Cuttr Str>Ktvtt/Opu1 "'ir Fl. 33030 2016 $ 250.000.00 250.000.00 45 N. 'W. 1st A1Je. B~_ Police Shotioo Homest.ad, FL 33030 Fife ResistiYe 2017 14,550.000.00 950.000.00 $ 500,000.00 $ '6,000.000.00 45 N. 'W . 1st Ave. Building_ Stor.i9tBld9 Homestud. FL 33030 2017 750.000.00 $ 50.000.00 600.000.00 45N.'W. 1stAue. APC Firo: P'""P $t,tio11 HomHtud. fl 33030 40.000.00 40.000.00 45 N. 'W. 1st Ave. APC _!50KVAGt11cr~or Homestead, FL 33030 62,000.00 62,000.00 AC 'w''tu Ch iller:::: U11it:::: 0 11 GroW1d (2) ' t 45 N. 'W. 1st Ave. APC S2.5,000nd1 Homeste411d, FL 33030 50.000.00 50.000.00 44.137.000.00

City of Homestead Page 34 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2869 - EXHIBIT 2 Insurance

801 94th Avenue N., Ste. 202 St. Petersburg, Florida 33702-2479 Post Office Box 21343 St. Petersburg, Florida 33742-1343 Telephone: (727) 577-2780 Email: [email protected]

March 5, 2020

Ms. Priscilla Thompson Risk Manager City of Homestead 790 North Homestead Blvd. Homestead, FL 33030

Re: March Property Insurance Renewals Siver Recommendations

Dear Ms. Thompson:

Pursuant to your request, we have reviewed the insurance proposals provided by the City of Homestead's (the City's) insurance broker, Brown & Brown of Florida, for the March 31, 2020 renewal of the City's property insurance, and we offer the following recommendations.

RECOMMENDATIONS

We recommend the following:

• That the City renew the non-power plant property program through Axis Surplus Lines Insurance Company, Westchester Surplus Lines Insurance Company, and Landmark American Insurance Company for a combined annual premium including fees and assessments of $607,879.

• That the City renew the coverage for the City Hall and Police Station through the ICAT program for a combined annual premium of $110,695. This program is insured by Underwriters at Lloyds, National Fire & Marine Insurance Co., Indian Harbor Insurance Company, Crum & Forster Specialty, and QBE Specialty Insurance Company. The program excludes flood coverage.

• That the City renew the power plant property insurance through ACE American Insurance Company for an annual premium including fees and assessments of $285,960.

CAR 2869 - EXHIBIT 3 SIVER INSURANCE CONSULTANTS

Ms. Priscilla Thompson March 5, 2020 Page2

• That the City continue the boiler and machinery insurance on the power plant property through Federal Insurance Company (Chubb) for an annual premium including fees and assessments of $107,288.

• That the City renew the property terrorism insurance through Lloyds of London­ Hiscox for an annual premium including fees and assessments of $49,454.

PRICING FOR 2020

This year's renewal includes an increase in premium:

2018/2019 2019/2020 2020/2021 Non-Power Plant Property $524,956 $532,446 $607,879 Power Plant Property $235,578 $247,127 $285,960 Boiler & Machinery $100,567 $106,491 $107,288 Terrorism $ 52,039 $49,239 $49,454 City Hall $ 96,289 $96,309 $110,695 Police Station* included included Included

Total $1,009,429 $1,036,612 $1,161,276

The proposed total renewal premium reflects an increase of 12% in premium ($124,664). This renewal, in our opinion is considered reasonable and typical in the current property insurance market in Florida.

CONCLUSION

At your request, we will be happy to review binders and policies when issued and further discuss any specific issues.

Sincerely,

SIVER INSURANCE CONSULTANTS

Kathy Gordon, ARM, AAI Vice President

KG J:\Client\HOME-P\2020\Corr\March 5 LtrThompsonPropertyRenewal - rev.doc

CAR 2869- EXHIBIT 3 RESOLUTION NO. R2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, WAIVING COMPETITIVE BIDDING REQUIREMENT FOR CITY OWNED PROPERTY INSURANCE CONTRACT FOR THE POLICE STATION LOCATED AT 45 N.W. 15r AVENUE AND CITY HALL LOCATED AT 100 N.E. CIVIC COURT THROUGH THE ICAT PROGRAM IN ACCORDANCE WITH CITY CODE SECTION 2-411 (b) "EXEMPTIONS FROM COMPETITIVE BIDDING"; AUTHORIZING TRANSACTION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Council hereby authorizes the City Manager to enter into agreement with ICAT for the City's Property Insurance Policy for the Police Station located at 45 N.W. 151 Avenue and New City Hall located at 100 N.E. Civic Court, as described in the Council Agenda Report (C.A.R.) of the City of Homestead; and

WHEREAS, the purchasing procedures described in the C.A.R. are specifically authorized by City Code Section 2-411 (b); and

WHEREAS, the City Council, upon the written recommendation of the City staff, hereby finds that it is in the best interests of the City to waive formal competitive bidding for this insurance purchase transaction.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. Each of the above stated recitals is hereby adopted and confirmed.

Section 2. Purchase. In accordance with Section 2-411 (b) "Exemptions from

Competitive Bidding" of the City Code, competitive bidding is hereby waived for the

CAR 2869 - EXHIBIT 4 purchase of the insurance products and services described above, and the insurance

purchase transaction is hereby authorized and approved.

Section 3. Effective Date. That this Resolution shall become effective

immediately upon its adoption.

PASSED AND ADOPTED THIS __day of______,l. 20

STEVEN D. LOSN,ER, Mayor

ATTEST:

ELIZABETH SEWELL, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND BENEFIT OF THE CITY ONLY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Moved by: Seconded by: Council Vote:

FINAL VOTE AT ADOPTION

CAR 2869 - EXHIBIT 4 FINAL VOTE AT ADOPTION

Mayor Steven D. Losner Vice Mayor Patricia 0. Fairclough-Staggers Councilwoman Erica G. Avna Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR 2869- EXHIBIT 4 Tab 11 City of Homestead Council Agenda Report Item Number: 1~ __2_ 8_70~1

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: !Human Resources Department Head: lvivian Maiiach, Director

Item Type: IResolution Author: ~IP_ri_sc_i _lla_T_ho_m_p_so_n______~

Title: IPurchase of Terrorism Insurance

Requested Action: !Approve Resolution

Staff recommends that the Mayor and Council approve the attached Resolution authorizing the City Manager to renew the Terrorism policy with Lloyd's of London Hiscox for the policy term of 3/31/2020 to 3/31/2021 for a premium of $49,454.

**The account balance in the Self-Insurance Fund for Insurance Premiums is sufficient for this item. Since the City is unable to contract with the carriers without a Broker, the Payment will be made to TR Jones, a division of Brown & Brown of Florida, for disbursement.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: This renewal quote represents a small increase of $215.00 over the expiring policy.

Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Exhibit Attachment(s): ~(4)

Exhibit Description(s) 1 !Premium Summary 6

2 IQuote 7

3 Recommendation letter from Consultant 8

4 IResolution 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: J 28701 ~---~

FUNDING INFORMATION

Finance Approval: JApproved-Carlos M. Perez 02-27-2020 Total Approved Amount:

1 - Account Name: Self-Insurance Fund-Insurance Premiums Account Number: 1510-2500-513-33.53

Amount: $49,454.00 Current Balance: $66,473.00

2 - Account Name : Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Cu rrent Balance : PROCUREMENT SECTION--- Received Date: ~------2_/2_7_/_2_0_20~1 Reference Number:

Transaction Type: JPurchase Order Bids Solicited/ Received:

Vendor Name and Information: TR Jones, a division of Brown & Brown of Florida

Procurement Amount: $49,454.00 I Details: JNot to Exceed

Procurement Notes: Under Section 2-411(b) of the City Code, the City Council may waive competitive bidding for this insurance purchase transaction upon the finding (by a two-thirds vote of those Council members present) that the waiver of formal competitive bidding is in the best interest of the City.

Review Committee Members:

Completed Date: ~------2_/_2_8/_2_0_2~0 1 Completed By: !Malia T. Rive ra, CPPO, CPPB

~~~~~~~~~~ REVIEW-APPROVALS

Fleet: JNot Applicable Initials: J~L _L __~ ~A_d_d_it_io_n_a_I A_ p_pr_o_v_a_ls_: ______Finance: The current balance represents the amount earmarked in HR I Risk : ~IA_p_p_ro_v_e_d ____~ Initials: JPMT · the budget for this policy.

ITS:

Legal Review: Lega l Date : 2/27/20201

Director Date: 2/27 /20201

Item Status:

Date Created: 2/26/2020 4:29:52 PM Last Modified: 3/11/2020 12:21:35 PM

Page 2 of2 Premium Summary 4 Terrorism Certified & Non Certified Acts

Policy Term: 03/31/2020 - 03/31/2021 Terrorism

Description of Term 2018-2019 Expiring Term 2019- Renewal Option 2020- Coverage 2020 2021

Hiscox Hiscox Hiscox

Property Terrorism & $146,734,850 $130, 186,000 $131 ,635,000 Sabotage TIV Terrorism & Sabotage $1,000,000 Ea Claim $1,000,000 Ea Claim $1,000,000 Ea Claim Liability $2,000,000 Aggregate $2, 000,000 Aggregate $2,000,000 Agg regate

Nuclear, Chemical, $5,000,000 $5,000,000 $5,000,000 Biological and Radiological Terrorism

Total Terrorism $52,039.00 $49,239.00 $49,454.00 Premium:

Hiscox/Lloyds of London - 100% Participation

City of Homestead Page 8 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2870 - EXH IBIT 1 ------Terrorism Property Quote

------~------Renewal Terrorism Qu,ote

We are pleased to offer the following quotation. Please review this quotation carefully, as t he terms and conditions offered may be different than requested. You must contact us in writing to bind coverage.

Company: Lloyd's of London (Non-Admitted)

AM Best !Rating can be found at AMBest com. Please be sure to check the carrier's current A.M. Best rating to satisfy you and your client's interests.

Polley Period: 03/31/2020 - ()3/31/2021

Coverage Part Layer Limit of Liability Layer Premium

Terrorism and Sabotage Property Limit $131,635,000 Per Occurrence/ $21 ,700.00 $1 31,635,000 Aggregate

Terrorism and Sabotage Liability Limit $1,000,000 Each Cl aim $2,500 .00 $2,000,000 Aggregate

Nuclear, Chemical, Biologica l, and $5,000 ,000 Per Occurrence $25,000.00 Radiological Terrorism $5,000 ,000 Each Claim $5,000 ,000 Aggregate

Administration Policy Fee $250.00

EMPA State Surcharge $4.00

Hix cox 100% Participation Per Occurrence Aggregate for all coverage $1 31 ,635,000 parts:

Mu nicipalities Terrorism and Sabotage Coverage Part: TR5 P0005 CW (07 -19) Business Interruption Sub Li mit: 0 Civil or Military Authority Subli mit $1,000 ,000 , 30 Days and 1 Mile

City of Homestead Page 48 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2870 - EXHIBIT 2 Terrorism and Sabotage Liabillity Coverage Part:

Limit of Liability: $1,000,000 Each Claim I $2,000,000 Aggregate

TIV: $131,635,000

Deductible: $25,000

Waiting Period: 0 Hour(s)

Premium: $2,500

Nuclear, Chemical, Biological and Radiological Terrorism Coverage Part:

Limit of Liability: $5,000,000 Per Occurrence I $5,000,000 Each Claim I $5,000,000 Aggregate

TIV: $131,635,000

Control Risk Services: $1,000,000 Aggregate {Limit is in addition to, and not a part of the NCBR limit)

Deductible: $100,000

Waiting Period: '72 Hour(s)

Premium: $25,000

Forms/Endorsement• to Include but not limited to: ;. Lloyd's Synd cate Participation Endorsement (E2006.4) , Premium Payment C.tause (E2010.1) , Service of Suit Endorsement (E2013.1) , Florida Amendatory Endorsement (E2021 .1) ;. Policyholder Disclosure NotiGe of Terrorism Insur nee Cover (E2017 .1) ,. Cyber ExcJuslon Endorsement (E2053.1)

Terms & Condit on• Hated below, but not llmlted to: 1. Complete, signed ACORD application & SOV. Florida Fraud Statement and Surplus l nes Acknowledgement forms are due at time of binding coverage. 2. 30 Day Notice of Cancellation, except 10 Day NotJoe for non-payment of premium. 3. Payment due within io days of b "rnding coverage. 4. Quote valid until 313112020 at 12:01 am. 5. Agent is not authorized to issue B nder without carrier prior approval. 6. The Comp ny has the right to withdraw or amend Quotation at the Company's discr lion in the event of any actlvity, change or loss. 7. Any changes to coverage prior to binding wl be subject to carrier approval. 8. 100% Minimum Eamed Premium lo ppty. This policy is non-oneeJI ble except in the event of non-payment of premium where the undetwriters may cancel the policy at their discretion.

City of Homestead Page 49 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2870 ·EXHI BIT 2 Debr~ Reml)llal Expenses Subliml S I .000.000 be«>l'IT.1ml'lal1Qn COS'tS Cl\JQ C::!J lll!trut s 2 .~oo . ooo Dell'IOllllOO cl or Indemnity Subim SO and 180 Qay{s.) FU'le AA &llllm !i 1,000.000 lngreSSIE~ess Sublmit S 1.000.00D. 30 Day(s). m I Mile(s) Preservabon o Property Sublm $ 250.000 Pl'o1C:>S ~ Fees Sut>I rnl!I s 1.000.000 Retocail<:A Expense SW!lmrt $250,000

seMce lnterruptron Sublm!I $ 10.000.00D. 30 Day{S). ~ I Mi!e(S) Transil. Stdmil S2.500.000 va1uilble Papers sunllnV! s 1,000.000 Attoonls Receivable Subliln t s 2.500.000 Asbestos SUDl1mit - 500.000 Aulomatlc C-0~ SUbl t s 1-0.000. an Commissions, Profits. a.nd Rovat es S1.1blrm:t $250,000 con11nge11t BUSlness 1n· rruptton - Named supptierslcustomers 50 SUDltmit Cooling l Business lnl.tHTU?lim - Unnamed S\Jpplier.;.1~5tome.l> so Sublimlt Decay 11 $1artup Coots Stlbllmi S250,000 Fire ProtectJYe systems Subllmtt $ 10,000 Grten Building ACldilb'ial E>q)ense Subl'irnit $250.000 Key end Lock E>1Pel\$e Sublimit $250.000 Lancl!icaping Subl mrl $10,000 LeasEmold lnte.-est Sublimit $0 Loss of Attrodlol'l Sublimlt $ 0. O Oay{s). and 0 M. (s) Miscellaneous Unna~ Locations Sul>limit s 10.000.000 and JO Oay(s) Newly Acquired locations Subllrnlt S 5,000,000 and 90 Day(s) Property In Course of Conslr\lction Sublimil $1,000,000 Ren1a11ncome Sublimi so soft Costs $Ul)llmil $250,000 OedUctil>le: $25,000 Waiting Period: OHout(s) Municipalities Terrorism and Sal>o1age Premium: S21.700 En

City of Homestead Page 50 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2870 - EXHIBIT 2 Location/Occupancy Total Values

WWW Lab Floride Bldg $90,000 $45,000 $135,000 1,200 MFR 1983

WWW 2 Water Well #1 $11,000 $16,500 $27,500 MFR 1983

WWW 3 Water Well #2 $11,000 $16,500 $27,500 MFR 1983

WWW 4 Office (includg $290,000 $137,500 $427,500 1,970 JM 1983 $100,000 electrical)

WWW 5 Water Tower- 500,000 $1,100,000 $- $1,100,000 MFR 1985 gal

WWW 6 Generator & $192,500 $- $192,500 MFR 1985 Enclosures

WWW 7 Water'Well#3 $11,000 $16,500 $27,500 MFR 1987

WWW 8 Water Well #4 $11,000 $16,500 $27,500 MFR 1997

WWW 9 Chlorine Storage Bldg. $22,000 $11,000 $33,000 1997

WWW 10 Fence $55,000 $55,000 1997

WWW Waste Water $480,000 $150,000 $630,000 3,200 MFR 1999 Treatment (lncldg underground system & electrical)

WWW 2 Blower Bldgs (2) $400,000 $650,000 $1,050,000 MFR 1999

WWW 3 (4) Treatment Tanks $9,720,000 $11,720,000 FR 1999 incldg $2,000,000 pumps,pipes,fittings

WWW 4 Two Sludge Tanks $1,500,000 $500,000 $2,000,000 MFR 1999 lncldg pumps.bldg & control room

WWW 5 Instrument Tech Bldg $100,000 $15,000 $115,000 MFR 1980 6 Influent Pump Station $1,449,000 $1,449,000

p Water Tower $500,000 gal incldg piping & Floride bldg

City of Homestead Page 51of71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2870 - EXHIBIT 2 p 2 Water Tower Bldgs $27,500 $16,500 $44,000 650 MFR 1988 p 3 Chlorine Stge Bldg $22,000 $11,000 $33,000 800 JM 1994 p 4 Well#5 $11,000 $16,500 $27,500 1997 p 5 Well#6 $11,000 $5,500 $16,500 1999

SUB TOTAL NON POWER 59,404,000 $5,674,000 $65,078,000 SUB TOTAL POWER $66,557,000 PLANT VALUES Total Insured Values: $131,635,000

City of Homestead Page 52 of 71

This proposal is provided as an overview of your policy. You must refer to the provisions found in your policy for the details of your coverage, terms, conditions and exclusions that apply.

CAR 2870 - EXHIBIT 2 Insurance

801 94th Avenue N., Ste. 202 St. Petersburg, Florida 33702-2479 Post Office Box 21343 St. Petersburg, Florida 33742-1343 Telephone: (727) 577-2780 Email: [email protected]

March 2, 2020

Ms. Priscilla Thompson Risk Manager City of Homestead 790 North Homestead Blvd. Homestead, FL 33030

Re: March Property Insurance Renewals Siver Recommendations

Dear Ms. Thompson:

Pursuant to your request, we have reviewed the insurance proposals provided by the City of Homestead's (the City's) insurance broker, Brown & Brown of Florida, for the March 31, 2020 renewal of the City's property insurance, and we offer the following recommendations.

RECOMMENDATIONS

We recommend the following:

• That the City renew the non-power plant property program through Axis Surplus Lines Insurance Company, Westchester Surplus Lines Insurance Company, and Landmark American Insurance Company for a combined annual premium including fees and assessments of $607 ,879.

• That the City renew the coverage for the City Hall and Police Station through the ICAT program for a combined annual premium of $110,695. This program is insured by Underwriters at Lloyds, National Fire & Marine Insurance Co., Indian Harbor Insurance Company, Crum & Forster Specialty, and QBE Specialty Insurance Company. The program excludes flood coverage.

• That the City renew the power plant property insurance through ACE American Insurance Company for an annual premium including fees and assessments of $285,960.

CAR 2870 - EXHIBIT 3 SIVER INSURANCE CONSULTANTS

Ms. Priscilla Thompson March 2, 2020 Page 2

• That the City continue the boiler and machinery insurance on the power plant property through Federal Insurance Company (Chubb) for an annual premium including fees and assessments of$ I 07 ,288.

• That the City renew the property terrorism insurance through Lloyds of London­ Hiscox for an annual premium including fees and assessments of $49,454.

PRICING FOR 2019

This year's renewal includes an increase in premium:

2018/2019 2019/2020 2020/2021 Non-Power Plant Prope1ty $524,956 $532,446 $607,879 Power Plant Property $235,578 $247,127 $285,960 Boiler & Machinery $100,567 $106,491 $107,288 Terrorism $ 52,039 $49,239 $49,454 City Hall $ 96,289 $96,309 $107,288 Police Station* included included Included

Total $1 ,009,429 $1 ,036,612 $1 ,161,276

The proposed total renewal premium reflects an increase of 12% in premium ($124,664). This renewal, in our opinion is considered reasonable and typical in the current property insurance market in Florida.

CONCLUSION

At your request, we will be happy to review binders and policies when issued and further discuss any specific issues.

Sincerely,

SIVER INSURANCE CONSULTANTS

Kathy Gordon, ARM, AAI Vice President

KG J:\Client\HOME-P\2020\Corr\March 2 LtrThompsonPropertyRenewal.doc

CAR 2870 - EXHIBIT 3 RESOLUTION NO. R2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, WAIVING COMPETITIVE BIDDING REQUIREMENT FOR TERRORISM INSURANCE CONTRACT WITH HISCOX IN ACCORDANCE WITH CITY CODE SECTION 2-411 (b) "EXEMPTIONS FROM COMPETITIVE BIDDING"; AUTHORIZING TRANSACTION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Council hereby authorizes the City Manager to enter into agreement with HISCOX for the City's Terrorism Insurance Policy, which covers both

"certified" and "non-certified" acts of terrorism, as described in the Council Agenda Report

(C.A.R.) of the City of Homestead; and

WHEREAS, the purchasing procedures described in the C.A.R. are specifically authorized by City Code Section 2-411 (b); and

WHEREAS, the City Council, upon the written recommendation of the City staff, hereby finds that it is in the best interests of the City to waive formal competitive bidding for this insurance purchase transaction.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. Each of the above stated recitals is hereby adopted and confirmed.

Section 2. Purchase. In accordance with Section 2-411 (b) "Exemptions from

Competitive Bidding" of the City Code, competitive bidding is hereby waived for the purchase of the insurance products and services described above, and the purchase transaction is hereby authorized and approved.

CAR 2870 - EXHIBIT 4 Section 3. Effective Date. That this Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED THIS __day of______. 20

STEVEN D. LOSNER, Mayor

ATTEST:

ELIZABETH SEWELL, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY FOR THE USE AND BENEFIT OF THE CITY ONLY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Moved by: Seconded by: Council Vote:

FINAL VOTE AT ADOPTION

Mayor Steven D. Losner Vice Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avila Councilwom·an Jenifer N. Bailey

CAR 2870 - EXHIBIT 4 Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR 2870 - EXHIBIT 4 Tab 12 I

City of Homestead Council Agenda Report Item Number: I 28801 ~---~

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/20201

Department: !city Attorney Department Head: j~c_it_y_A_t_to_r_n_e _y ______~

Item Type: IResolution Author: lllene Fernanadez

Title: Settlement Agreement of Yuri Anderson individually and on behalf of her minor child

Requested Action: !Approve Resolution

Staff recommends the Mayor and Council approve the attached Resolution authorizing settlement of claims.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: This significant personal injury action arises from a motor vehicle accident that occurred on August 31, 2017. Liability is clearly adverse as our former employee was the at-fault party in causing the accident. This was a high-speed impact with significant property damages. Claims were brought by Yuri A. Anderson, individually, and on behalf of her five-year-old daughter A'Kiria Williams. Ms. Anderson had significant injuries requiring surgery, which was corroborated by the compulsory medical examination we requested during the litigation. Her young daughter was also seriously injured and suffered permanent facial scarring. The settlement was reached during a mediation conference and approved by the City's insurance company, which will be paying the bulk of the settlement in excess of our self insured retention.

Exhibit Attachment(s): ~ (1)

Exhibit Description(s) 1 IResolution 6

2 7

3 8

4 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: 28801

FUNDING INFORMATION

Finance Approval: Not Applicable - Jerry Estrada, M .P.A. Total Approved Amount:

1 - Account Name: Account Number:

Amount: Current Balance:

2 - Account Name: Account Number:

Amount: 1 Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date: 3/6/20201 Reference Number:

Transaction Type : Bids Solicited I Received:

Vendor Name and Information:

Procurement Amount: Details:

Procurement Notes: 'This item does not require the Procurement process.

Review Committee Members:

Completed Date: 3/6/20201 Completed By: Jerry Estrada, M.P.A.

REVIEW - APPROVALS

Fleet: jNot Applicaple Initials: :J E Additional Approvals:

HR/ Risk: Not Applicabl·e

ITS :

Legal Review: Legal Date : 3/6/20201

Director Date : 1

City Manager Authorization Item Status: iOpen

Date Created: 3/6/2020 5:57:19 PM Last Modified: 3/12/2020 6:20:59 PM

Page 2 of 2 RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, APPROVING THE SETTLEMENT OF ALL CLAIMS MADE BY YURI ANDERSON INDIVIDUALLY AND ON BEHALF OF HER MINOR CHILD; PROVIDING FOR IMPLEMENTATION; PROVIDING FORAN EFFECTIVE DATE.

WHEREAS, on August 31, 2017, Yuri Anderson was involved in an automobile accident with a City of Homestead vehicle driven by its employee Samuel Orcel in the course and scope of his employment (the "Accident"). Ms. Anderson's daughter A'kiria Williams was a back seat passenger in her vehicle; and

WHEREAS, Both Yuri Anderson, individually and on behalf of her daughter A'Kiria Williams have alleged that they were each injured and incurred medical expenses as a result of the Accident; and

WHEREAS, Ms. Anderson filed a lawsuit against the City of Homestead arising from the Accident in the case entitled Yuri Anderson et al. vs. City of Homestead, Case No.: 19-014059 CA (01) in the Circuit Court of the Eleventh Judicial Circuit in and for Miami Dade County, Florida; and

WHEREAS, Ms. Anderson is willing to execute a General Release extinguishing any and all claims including all past, present and future claims for damages arising from the Accident for the total amount of $165,000 for her own individual claims, and $50,000 for the claims of her daughter A'Kiria Williams, including all costs and attorney's fees, for a grand total of $215,000 (the "Settlement Amount"); and

WHEREAS, the City desires to avoid the uncertainties and expense of litigation; and

WHEREAS, the City Council has determined that it is in the best interest of the City to extinguish all claims of Ms. Anderson, individually and on behalf of her daughter A'Kiria Williams arising from the Accident for the Settlement Amount.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. That the above stated recitals are hereby adopted and confirmed.

Section 2. Settlement Agreement Approved. That the City Council approves the settlement of all claims that were or could have been asserted by Ms. Williams individually and on behalf of her daughter A'Kiria Williams, and which arise or relate to the Accident, inclusive of costs and attorney's fees for the Settlement Amount.

CAR 2880 - Exhibit 1 Section 3. Implementation. That the City Manager is authorized to execute all documents and agreements, in a form approved by the City Attorney, necessary to implement the intent of this Resolution and to provide for payment of the Settlement Amount.

Section 4. Effective Date. That this Resolution shall become effective immediately upon the adoption hereof. PASSED AND ADOPTED THIS __day of __, 2020.

Steven Losner Mayor

ATTEST:

Elizabeth Sewell, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

FINAL VOTE AT ADOPTION Mayor Steve_n D. Losner Vice-Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avila Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR 2880 - Exhibit 1 Tab 13 City of Homestead Council Agenda Report Item Number: 28841

AGENDA ITEM INFORMATION

Meeting: 1Council Meeting Meeting Date: 3/18/20201

Department: City Manager Department Head : Cate Mccaffrey

Item Type: 1Resolution Author: Ilene Fernandez

Title: Declaration of State of Emergency

Requested Action : :Approve Resolution

!Staff recommends that the Mayor and Council approve the attached resolution declaring a ,State of Emergency for the City of Homestead due to the health risks presented by the Novel ,Coronavirus Disease 2019 (COVID-19) to the City and it's residents.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information: Declaring a State of Emergency will protect the public health, safety and welfare of the residents of the City of Homestead.

Exhibit Attachment(s): ~(2)

Exhibit Description(s) 1 Declaration of State of Emergency 6

2 Resolution 7

3 8

4 9

5 10

Page 1of2 City of Homestead Council Agenda Report Item Number: I 28841

FUNDING INFORMATION

Finance Approval: [N/A- Jerry Estrada, M.P.A. 1 Total Approved Amount:

1 - Account Name: Account Number:

Amount: Current Balance:

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date : ~------3_/_17_/_2_0_20~1 Reference Number:

Transaction Type: 1 Bids Solicited/ Received :

Vendor Name and Information:

Procurement Amount: i Details:

~------~ Procurement Notes: IThis item does not require the procurement process. !

Review Committee Members:

Completed Date: 3/17/2020 ! Completed By: 1 Jerry Estrada, M .P.A. ~------~ REVIEW - APPROVALS

Fleet: !Not Applicable Initials: JE 1 Additional Approvals:

HR I Risk: INot Applicable

ITS:

Legal Review: Legal Date : 3/17/20201

Item Status:

Date Created: 3/17/2020 1:33:44 PM Last Modified: 3/17/2020 4:09:22 PM

Page 2 of 2 CITY OF HOMESTEAD, FLORIDA DECLARATION OF STATE OF EMERGENCY

Pursuant to City Code Section 11-5 of Chapter 11" Emergency Management," of the City Code of the City of Homestead, Florida (the" City") a State of Emergency is hereby declared within the jurisdiction of the City of Homestead, Florida, as a result of a Global Pandemic event known as COVID-19.

I. This Declaration shall be posted and noticed as required by Sec. 11-5 (f) of the City Code. II. In accordance with Section 11-5 (e) of the City Code, subsequent executive orders may be issued pursuant to the City Code. Ill. Executive Orders issued by State of Florida and Miami- Dade County emergency management agencies pertaining to the above described event, shall be followed and implemented within the City, as applicable.

ISSUED THIS 17th DAY OF MARCH, 2020, IN HOMESTEAD, MIAMI- DADE COUNTY, FLORIDA.

COPY: MAYOR, CITY COUNCIL, CITY CLERK, POLICE CHIEF, CITY ATIORNEY, DEPARTMENT DIRECTORS

Y CITY CLERK THIS 17h DAY OF MARCH, 2020@ 10:00 AM.

CAR 2884 - Exhibit 1 CITY OF HOMESTEAD RESOLUTION NO. 2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, CONFIRMING THE DECLARATION OF A STATE OF EMERGENCY AUTHORIZED BY THE CITY MANAGER; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, Novel Coronavirus Disease 2019 (COVID-19) poses a health risk to the

City of Homestead (the "City") residents; and

WHEREAS, on March 13, 2020, President Donald Trump declared a nationwide emergency, pursuant to Section 501 (b) of the Robert T. Stafford Disaster Relief Emergency

Assistance Act; and

WHEREAS, on March 9, 2020, Florida Governor Ron Desantis declared a state of emergency (Executive Order No. 20-52), pursuant to Article IV, Section (1 )(a) of the Florida

Constitution; and

WHEREAS, on March 11, 2020, Miami Dade County Mayor Carlos Gimenez declared a state of local emergency, pursuant to Section 252.38(3)(a), Florida Statutes; and

WHEREAS, on March 17, 2020, the City Manager declared a state of emergency

(the "Declaration"), pursuant to Section 11-5(a) of the City Code of Ordinances ("City Code"); and

WHEREAS, pursuant to Section 11-5(b) of the City Code, any declaration of a state of emergency shall be confirmed by the City Council by resolution no later than at the next regular meeting; and

CAR 2884 - Exhibit 2 WHEREAS, the City Council finds that the Declaration will protect the public health,

safety and welfare of residents of the City and, thereby, confirms the Declaration.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. That the above- stated recital is hereby adopted and confirmed.

Section 2. Confirmation. That the City Council confirms the Declaration of a

State of Emergency, attached as Exhibit "A" and authorized by the City Manager.

Section 3. Implementation. That the City Manager is hereby authorized to take any action which is necessary to implement this Resolution.

Section 4. Effective Date. That this Resolution shall become effective immediately upon adoption hereof.

PASSED AND ADOPTED THIS __ day of __, 2020.

Mayor Steven D. Losner ATTEST:

Elizabeth Sewell, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by

CAR 2884 - Exhibit 2 RNALVOTEATADOPTION

Mayor Steven D. Losner Vice Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avila Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR 2884 - Exhibit 2 Exhibit "A"

CAR 2884 - Exhibit 2 CITY OF HOMESTEAD, FLORIDA DECLARATION OF STATE OF EMERGENCY

Pursuant to City Code Section 11-5 of Chapter 11" Emergency Management," of the City Code of the City of Homestead, Florida (the" City") a State of Emergency is hereby declared within the jurisdiction of the City of Homestead, Florida, as a result of a Global Pandemic event known as COVID-19.

I. This Declaration shall be posted and noticed as required by Sec. 11-5 (f) of the City Code. II. In accordance with Section 11-5 (e) of the City Code, subsequent executive orders may be issued pursuant to the City Code. Ill. Executive Orders issued by State of Florida and Miami- Dade County emergency management agencies pertaining to the above described event, shall be followed and implemented within the City, as applicable.

ISSUED THIS 17th DAY OF MARCH, 2020, IN HOMESTEAD, MIAMI- DADE COUNTY, FLORIDA.

COPY: MAYOR, CITY COUNCIL, CITY CLERK, POLICE CHIEF, CITY ATIORNEY, DEPARTMENT DIRECTORS

Y CITY CLERK THIS 17h DAY OF MARCH, 2020@ 10:00 AM.

CAR 2884 - Exhibit 2 Tab 14 City of Homestead

Council Agenda Report Item Number: .__I _ _ _ 2_8_8_,21

AGENDA ITEM INFORMATION

Meeting: !council Meeting Meeting Date: 3/18/2020

Department: !city Manager Department Head: l~c_at_e_M_cc_a_ff_r _ey______

Item Type: IItem for discussion Author: lllene Fernandez

~------Title: IMeal Services for Children

Requested Action: !Discussion Item

Recommendation: This item is being placed on the agenda by the request of Councilwoman Bailey.

BACKGROUND AND SUPPORTING DOCUMENTATION

Background Information:

Exhibit Attachment(s): ~-(O_) ______~

Exhibit Description(s) 1 6

2 7

3 8

4 9

5 10

Page 1 of2 City of Homestead Council Agenda Report Item Number: 1~ ___2 _8_8~2 1

FUNDING INFORMATION

Finance Approval: 13/12/20-Jerry Estrada, M.P.A Total Approved Amount:

1 - Account Name: Account Number:

Amount: Current Balance:

2 - Account Name: Account Number:

Amount: Current Balance:

3 - Account Name: Account Number:

Amount: Current Balance:

PROCUREMENT SECTION

Received Date: ~------3_/_1_2/_2_0_2~0 1 Reference Number:

Transaction Type: Bids Solicited/ Received:

Vendor Name and Information:

Procurement Amount: Details:

Procurement Notes: This item does not require the procurement process.

Review Committee Members:

Completed Date: ~------3_/ _13_/_2_0_20~1 Completed By: ~IJe_r_ry_Es_t_ra_d_a_, _M_.P_. _A______, ------REVIEW - APPROVALS

Fleet: INot Applicable Initials: IJE Additional Approvals:

~--~

HR I Risk: INot Applicable

ITS: Not Applicable

Legal Review: Legal Date: 3/12/20201

Director Auth Director Date:

City Manager Item Status:

Date Created: 3/12/2020 12:48:11 PM Last Modified: 3/13/2020 11:48:06 AM Page 2 of 2 CITY OF HOMESTEAD RESOLUTION NO. 2020-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOMESTEAD, FLORIDA, CONFIRMING THE DECLARATION OF A STATE OF EMERGENCY AUTHORIZED BY THE CITY MANAGER; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, Novel Coronavirus Disease 2019 (COVID-19) poses a health risk to the

City of Homestead (the "City") residents; and

WHEREAS, on March 13, 2020, President Donald Trump declared a nationwide emergency, pursuant to Section 501 (b) of the Robert T. Stafford Disaster Relief Emergency

Assistance Act; and

WHEREAS, on March 9, 2020, Florida Governor Ron Desantis declared a state of emergency (Executive Order No. 20-52), pursuant to Article IV, Section (1 )(a) of the Florida

Constitution; and

WHEREAS, on March 11, 2020, Miami Dade County Mayor Carlos Gimenez declared a state of local emergency, pursuant to Section 252.38(3)(a), Florida Statutes; and

WHEREAS, on March 17, 2020, the City Manager declared a state of emergency

(the "Declaration"), pursuant to Section 11-5(a) of the City Code of Ordinances ("City Code"); and

WHEREAS, pursuant to Section 11-5(b) of the City Code, any declaration of a state of emergency shall be confirmed by the City Council by resolution no later than at the next regular meeting; and

CAR __ WHEREAS, the City Council finds that the Declaration will protect the public health,

safety and welfare of residents of the City and, thereby, confirms the Declaration.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF

HOMESTEAD, FLORIDA, AS FOLLOWS:

Section 1. Recitals Adopted. That the above- stated recital is hereby adopted

and confirmed.

Section 2. Confirmation. That the City Council confirms the Declaration of a

State of Emergency, attached as Exhibit "A" and authorized by the City Manager.

Section 3. Implementation. That the City Manager is hereby authorized to take

any action which is necessary to implement this Resolution.

Section 4. Effective Date. That this Resolution shall become effective

immediately upon adoption hereof.

PASSED AND ADOPTED THIS __ day of __, 2020.

Mayor Steven D. Losner ATTEST:

Elizabeth Sewell, MPA, MMC City Clerk

APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

WEISS SEROTA HELFMAN COLE & BIERMAN, P.L. City Attorney

Motion to adopt by ______seconded by CAR FINALVOTEATADOPTION

Mayor Steven D. Losner Vice Mayor Patricia D. Fairclough-Staggers Councilwoman Erica G. Avila Councilwoman Jenifer N. Bailey Councilman Sean L. Fletcher Councilman Larry Roth Councilman Stephen R. Shelley

CAR Exhibit "A"

CAR