SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
Minutes of the Ordinary Meeting of Shellharbour City Council held at the Council Chambers, Council Administration Centre Shellharbour City Centre on Tuesday 30 March 2021 commencing at 6:30 pm
Present
Mayor, Councillor M Saliba Deputy Mayor, Councillor J Murray Councillor M Hamilton Councillor K Marsh Councillor P Moran Councillor R Petreski
In attendance
Chief Executive Officer C McIntyre A/Director Council Sustainability K Buckman Director Community and Customers M Boxall Director Amenity and Assets B Stewart Executive Manager / Public Officer F Lepouras Group Manager Community Connections K Baget-Juleff Group Manager City Development G Meredith Group Manager Built and Natural Environment M Apolo Acting Group Manager Asset Strategy D Brilsky Manager Financial Services P Henderson Governance Manager N Mitic Principal Planner M Cartwright Senior Executive Assistant L Davey Executive Assistant - Councillor Support (Minute Taker) J Frasca
This is page 1 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
1. Acknowledgement to Country
Shellharbour City Council acknowledges the Traditional Owners and Custodians of the Land on which we are meeting and pays its respects to Elders past, present and emerging.
Webcasting and Emergency Plan Statement
The Mayor read the usual advice regarding the webcasting of the meetings of the Council and the emergency plan for Council Meetings.
2. Apologies
Nil
3. Leave of Absence
Nil
4. Confirmation of Minutes
4.1 Ordinary Council Meeting 16 March 2021
23 RESOLVED: Hamilton/Marsh
That the Minutes of the Ordinary Council Meeting held on 16 March 2021 as circulated be taken as read and confirmed as a correct record of proceedings.
CARRIED UNANIMOUSLY
5. Disclosures of Interest
Nil
6. Condolences
The Mayor acknowledged the passing of Charli Gal and extended her condolences to his wife and family.
The Mayor acknowledged the passing of Kerry Bright from Bright Events and extended her condolences to Mark and her family.
This is page 2 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
The Council acknowledged the following deaths in the Local Government area
Mr Keith Budden of Albion Park Ms Angela Darragh of Albion Park Mr Thomas Charles Irvine of Albion Park Ms Kylie Peta Marston formerly of Albion Park Mr Gordon Reed of Albion Park Mr Barry Hampson of Barrack Heights Mrs Finka Petkovski of Barrack Heights Mrs Violet McGovern of Flinders Mrs June Mary Mills of Flinders Mr Bevan Goodall of Lake Illawarra Ms Anne Christine Labone of Oak Flats Mr Anthony William Maloney formerly of Oak Flats Mrs Mayleen Overton of Oak Flats Mr John Robertson Smith of Shellharbour – Elanora Mr Charles Joseph Gal of Warilla Mr Wayne Morris of Warilla
24 A Motion of condolence was passed by all present standing for one minute’s silence.
7. Mayoral Statements / Reports / Presentations
The Mayor outlined the events she has attended since the last Council Meeting:
17/3/21 Media interview regarding the opening of the John Shepherd Reserve Playground
18/3/21 Meeting with President of LGNSW & President of LGA Cr Linda Scott and Councillors
18-20/3/21 ALGWA NSW Branch Conference hosted by Shellharbour City Council
24/3/21 Tourism Shellharbour Board Meeting
24/3/21 Media interview regarding Graffiti Removal Day
24/3/21 Welcomed the new Youth Council
25-26/3/21 CivicRisk Mutual Annual Forum
27/3/21 Illawarra City womens’ event
This is page 3 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
28/3/21 Interview with Kelly Fuller ABC in relation to ALGWA Life Membership
28/3/21 Shell Cove Football Club scoreboard unveiling
30/3/21 Launch of 2021 Seniors Festival
8. Mayoral Minutes
Nil
9. Councillors' Statements / Reports
Nil
10. Reports
10.1 Chief Executive Officer
10.1.1 Councillor Access to Information, Staff and Premises Policy and Guidelines (11633128)
25 RESOLVED: Murray/Marsh
That Council endorse the Councillor Access to Information, Staff and Premises Policy and Guidelines.
CARRIED UNANIMOUSLY
10.2 Council Sustainability Directorate
10.2.1 Monthly Investment Report - February 2021 (11632140)
26 RESOLVED: Murray/Petreski
That Council receive and note the Investment Portfolio report as at 28 February 2021.
CARRIED UNANIMOUSLY
10.3 Community and Customers Directorate
10.3.1 Requests for Sponsorship and Financial Assistance - Third Quarter Allocation 2020/2021 (11630876)
27 RESOLVED: Murray/Marsh
This is page 4 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
That Council: 1. Provide financial assistance from the miscellaneous donations budget totalling $7,100.00 to the following groups:
Marine Rescue NSW Port Kembla $600 Mt Warrigal Kooris United RLFC $500 Saint Paul’s Parent and Friends Association $500 Shellharbour City Cricket Club $500 Shellharbour Swans Junior Australian Football $500 Club Shellharbour Tri Club $250 Southern Illawarra Men’s Shed $1,000 St Vincent De Paul - Albion Park Conf / Oak $500 Flats Sudu Dragon Boat Club $1,000 Warilla/Barrack Point Surf Life Saving Club $1,000 Shell Cove Community Garden $500 Albion Park Crows AFL $250
2. Provide sponsorship to Wheelchair Rugby League Australia Incorporated for the amount of $1,848 from the sponsorship budget.
CARRIED UNANIMOUSLY
10.3.2 First Review of the Community Participation Plan for Council’s Planning Functions (11630875)
28 RESOLVED: Murray/Marsh
That Council adopts the minor amendments to the Community Participation Plan for Shellharbour City Council’s Planning Functions as listed in Table 1.
CARRIED UNANIMOUSLY
10.3.3 Development Application No.0607/2020 – Lot 1, DP 1116072, 79 Fig Hill Lane, Dunmore (11633042)
29 RESOLVED: Murray/Marsh
That Council approve:
This is page 5 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
1. DA No. 0607/2020 to construct a single storey dwelling with attached garage at Lot 1, DP 1116072, No. 79 Fig Hill Lane, Dunmore
a) Subject to the conditions of consent in Attachment 2 of this report, and
b) Subject to the concurrence of the Director General, Department of Planning, Industry and Environment being obtained as required by Shellharbour Local Environmental Plan 2013, clause 4.6(4)(b).
2. Upon receipt of concurrence as required by b) above, delegated authority be extended to Chief Executive Officer to approve the development application.
CARRIED UNANIMOUSLY
10.4 Amenity and Assets Directorate
10.4.1 Lease - Royal Life Saving Society of Australia (New South Wales Branch) - Shellharbour City Stadium, Croom Regional Sporting Complex (11632087)
Councillor Moran asked if the Royal Life Saving Society could apply for a rental subsidy anytime in the future or only when the lease is up for renewal. The Chief Executive Officer took the Question on Notice.
30 RESOLVED: Marsh/Murray
That:
1. Council approve the commencement of the formal process to enter into a lease agreement with Royal Life Saving Society of Australia (New South Wales Branch) for the occupation of office and storage (within a cupboard) within Shellharbour City Stadium located at Croom Regional Sporting Complex (Lot: 304, DP: 1223037) for a period of three years at a commencement annual rental of $16,000 (exclusive of GST) plus annual increases by consumer price index.
2. Council approve for the lease particulars to be placed on public exhibition for a period of 28 days calling for submissions.
3. if any opposing submissions are received as a result of the public exhibition process, or substantial changes are recommended for any reason, a further report be provided to Council for consideration.
4. Council enter into a lease for a term of three years with Royal Life Saving Society of Australia (New South Wales Branch), if at the conclusion of the exhibition period no opposing submissions are received and there
This is page 6 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
are no substantial post public exhibition changes proposed for any reason. Councillors will be informed of submissions and any post public exhibition changes for the proposal by memo.
5. the Mayor and Chief Executive Officer, or his nominated delegate, be authorised to sign any documentation associated with the lease, with Royal Life Saving Society of Australia (New South Wales), under Council Seal.
CARRIED UNANIMOUSLY
10.4.2 NSW Department Planning Industry and Environment 2020-21 Floodplain Management Grant Program (11627226)
31 RESOLVED: Marsh/Murray
That Council:
1. accept the NSW Government's funding offer of up to $160,000 towards the Council's Floodplain Risk Management Program, to undertake the “Review of Horsley Creek Floodplain Risk Management Study and Plan”.
2. allocate budget from stormwater levy funds as matching contributions to the grant in accordance with the table below, subject to the annual budget process and through adoption of the 3-Year Delivery Program.
Contribution 2021/22 2022/23 2023/24 Total Council $39,000 $34,000 $7,000 $80,000 NSW Government $78,000 $68,000 $14,000 $160,000
CARRIED UNANIMOUSLY
10.4.3 Security options for the Croom Regional Sporting Complex (11633095)
32 RESOLVED: Murray/Petreski
That Council receive and note the report titled Security Options for the Croom Regional Sporting Complex.
CARRIED UNANIMOUSLY
10.4.4 Acceptance of 2020-21 Coastal and Estuaries Grant Funding Agreement (11633161)
33 RESOLVED: Murray/Marsh
This is page 7 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
That Council:
1. approve borrowings up to $8,175,000 (excl. GST) to fund the Warilla Beach Seawall Renewal. 2. invite financial institutions to provide loan borrowing quotations and that delegation be granted to the Chief Executive Officer to accept the most advantageous interest rate once received. 3. authorise the Mayor and Chief Executive Officer, or their nominated delegate, to execute any loan documents under common seal of Council. 4. approve the allocation of $50,700 from Crown Reserves Fund across 2021/22 - 2023/24 for Bass Point Littoral Rainforest Regeneration. 5. authorise the Chief Executive Officer, or their nominated delegate, to execute 2020-21 Coastal and Estuary Management Program Funding Agreements. 6. write to the Department of Planning, Industry and Environment thanking the NSW State Government for its assistance with the Grant allocation.
CARRIED UNANIMOUSLY
11. Committee Recommendations
11.1 Recommendations from the Disability Access and Inclusion Advisory Committee Meeting held 10 March 2021 recommended for adoption.
34 RESOLVED: Marsh/Petreski
That the Recommendations from the Disability Access and Inclusion Advisory Committee Meeting held 10 March 2021 be adopted.
CARRIED UNANIMOUSLY
12. Items for Information
The Items for Information were formally NOTED.
13. Notices of Rescission/Alteration Motions
Nil
14. Notices of Motion
14.1 Notice of Motion submitted by Cr Peter Moran: QR Codes (11636992)
This is page 8 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021 SHELLHARBOUR CITY COUNCIL Ordinary Council Meeting – 30 March 2021
35 RESOLVED: Moran/Marsh
That Council provide QR codes for all the facilities they hire out which require a COVID safe plan.
CARRIED UNANIMOUSLY
15. Questions on Notice (must be submitted in writing)
The Question on Notice was formally NOTED.
16. Urgent Business
Nil
17. Confidential Business (Committee of the Whole in Closed Session)
Nil
18. Committee of the Whole in Closed Session (Closed to the Public): Adjournment
N/A
19. Committee of the Whole in Closed Session: Consideration of Adoption of Decisions Reached in Closed Session
N/A
20. Consideration of Motions to Declassify Reports Considered in Closed Session
Nil
Meeting closed 7.18 pm
This is page 9 of the Minutes of the Ordinary Meeting of the Council of the City of Shellharbour held 30 March 2021