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Personal Descriptors Codes As of March 31, 2021 Personal Descriptors Codes Table of Contents

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Personal Descriptors Codes As of March 31, 2021 Personal Descriptors Codes Table of Contents Personal Descriptors Codes As of March 31, 2021 Personal Descriptors Codes Table of Contents 1 Introduction to Personal Descriptor Field Usage 1.1 Name Field (NAM, AKA, PPN, SON, PIN, PAK) Instructions 1.2 Place of Birth (POB) Field Usage 1.3 Date Field Usage 1.4 Height (HGT) and Person with Information Height (PHG) Field Usage 1.5 Weight (WGT) and Person with Information Weight (PWG) Field Usage 1.6 FBI Number (FBI) Field Usage 1.7 Fingerprint Classification (FPC) Field Codes 1.8 Fingerprint Pattern Classification (FPC) Field Codes 1.9 Fingerprint Classification for Unidentified Person File Records 1.10 Social Security Number (SOC), Protected Person SOC (PSN), and Person with Information SOC (PSS) Field Usage 1.11 Operator License (OLN, OLS, OLY) Fields Usage 1.12 Available Field Code Usage 1.13 Corrective Vision Prescription (VRX) Field Usage 1.14 Dental Characteristics (DCH) Field Usage 1.15 Tier Level (TIR) Field Usage 1.16 Translation Field Usage 2 Sex, Sex of Victim (SOV), and Protected Person Sex (PSX) Field Codes 3 Race (RAC), Protected Person Race (PPR), and Person with Information Race (PIR) Field Codes 4 Eye Color (EYE) and Person with Information Eye Color (PEY) Field Codes 5 Hair Color (HAI) and Person with Information Hair Color (PHA) Field Codes 6 Skin Tone (SKN) and Person with Information Skin Tone (PSK) Field Codes 7 Scars, Marks, Tattoos, and Other Characteristics (SMT) and Person with Information SMT (PSM) Field Codes 8 Miscellaneous Identifying Number (MNU) Field Codes 9 Missing Person (MNP) Field Codes 10 Missing Person Circumstances (MPC) Field Codes 11 Caution and Medical Conditions (CMC) Field Codes Personal Descriptors Codes Table of Contents 12 Blood Type (BLT) Field Codes 13 Circumcision (CRC) Field Codes 14 Body X-Rays Available (BXR) Field Codes 15 Jewelry Type (JWT) Field Codes 16 Body Parts Status (BPS) Field Codes 17 Manner and Cause of Death (CDA) Field Codes 18 Gang File Group Member Capability Criteria (GMC) For Entry (ECR) Field Codes 19 Protection Order Conditions (PCO) Field Codes 20 Warrants Extradition Limitation (EXL) Field Codes 21 Address Type (ADD) Field Codes 22 Offender Status (OFS) Field Codes 23 Ethnicity (ETN) and Person of Interest Ethnicity (PIE) Field Codes 24 Relationship of Victim (ROV) Field Codes 25 Telephone Type (TNT) Field Codes 26 Service Information (SVC) Field Codes 27 Violent Person Criteria (VPC) Field Codes 28 Identity Theft Type (IDT) Field Codes 1.1 - Name Field (NAM, AKA, PPN, SON, PIN, PAK) Instructions This part contains instructions and codes for personal descriptor fields contained in the NCIC person files and the Interstate Identification Index (III). Name (NAM), Alias (AKA), Protected Person Name (PPN), Name of Supervising Officer (SON), Person with Information Name (PIN), and Person with Information Alias (PAK) Field The name that appears in the NAM Field of person file entries and inquiries must be coded in the following order: mandatory surname, mandatory comma, space (optional), mandatory first name or initial, space (include only if middle name or initial will follow), middle name(s) or initial(s) if any, mandatory space after each middle name or initial except last one, and suffix denoting seniority (Jr., II, etc.) if any. For example: SMITH, JOHN HENRY SMITH, HENRY LEE JR SMITH, ROBERT H SMITH, PAUL These rules also apply to the PPN Field of Protection Order File entries, the SON Field of Supervised Release File entries, the AKA Field of person file (excluding Gang File and Known or Suspected Terrorist [KST] File) supplemental entries, and the PIN and PAK Fields of Person with Information (PWI) supplemental entries. Names appearing in Gang File and the KST File, QGM inquiries and as Gang File and KST File supplemental AKAs may be entered without using commas as monikers may be used. The base record name should be the individual’s true full name if known. Shortened or abbreviated forms of the name should NOT be entered as AKAs For example: SMITH, JAMES HENRY JR (Base name) – The following AKA should NOT be entered SMITH, JAMES HENRY SMITH, JAMES H SMITH, JAMES SMITH, JIM JR SMITH, J H Complete names are to be used if available. No unit of a name or alias should be abbreviated UNLESS the complete name exceeds the 30-character maximum field length. Should a name exceed the maximum field length, the initial(s) of the middle name(s) should be used rather than the full middle name(s). When entering records for persons with only one name, the only name as the surname and an alphabetic X as the first name should be used. Abbreviations such as FNU, IO, LNU, MNU, NMI, and NMN should not be used. Titles or degrees of individuals, including foreign titles and degrees, and their abbreviations (Mr., Miss, Mrs., Ms., Prof., Ph.D., Capt., Lt., D.D.S., Dr., Rev., etc.) are not used in the NAM Field; however, a title or degree may be included as an alias when it is known or believed the title or degree may be used as an identity by the individual. Its location is the same as (or following) data showing seniority. For example: BROWN, JOHN WILLIAM REV SMITH, ROBERT L MRS Apostrophes (O'Neal, O'Boyle) should be eliminated. Nicknames can be entered in the AKA Field for all person files. Enter the nickname as the surname followed by a comma (space after comma is optional), then an X (i.e., Peanut, X). The term nickname in NCIC is defined as a name added to or March 31, 2021 3 1.1 - Name Field (NAM, AKA, PPN, SON, PIN, PAK) Instructions substituted for the proper name of a person, such as their street name (i.e., Shorty). It is not a familiar form of a proper name, such as Jim for James. NCIC automatically includes these familiar form of a proper name in its search algorithm. They should NOT entered as AKAs. Compound Surnames For compound surnames, the full name including both surnames should be entered. For example: 1. Subject's Name - Jane Smith-Jones (hyphenated) NCIC Name - SMITH-JONES, JANE The NCIC name search algorithm automatically searches all combinations of hyphenated last names. This eliminated the need to enter each part as an AKA. 2. Subject's Name - Jane Smith Jones (not hyphenated) NCIC Name - SMITH JONES, JANE The NCIC name search algorithm compresses the surname and removes the space. For non-hyphenated compound surnames, both last names should be entered individually and the two names should also be reversed as AKAs: AKA/SMITH, JANE AKA/JONES, JANE AKA/JONES SMITH,JANE 3. Subject's Name - Jose Rodriguez y Gonzalez (Spanish letter Y used as a separator) NCIC Name - RODRIGUEZ Y GONZALEZ, JOSE The NCIC name search algorithm compresses the surname and removes the spaces. Each surname component of the full name MUST be entered individually as a separate AKA. When each surname component is entered individually as an alias, the letter Y should not be entered. Using the example, the following two aliases would be appended to the base record: AKA/RODRIGUEZ, JOSE AKA/GONZALEZ, JOSE March 31, 2021 4 1.2 - Place of Birth (POB) Field Usage The state (Mexican, U.S.), territorial possession, province (Canadian), or country should be indicated. The State and Country Data Codes Section of this manual contains a list of state and country codes. See State and Country Field Code Table. March 31, 2021 5 1.3 - Date Field Usage All date fields are expressed as a Gregorian date (YYYYMMDD): year (YYYY), month (MM), and day (DD). All records should be entered with a complete Date of Birth(DOB), if available. When the complete date is not available, zeros can be used for an unknown month or day. If a DOB is the only searchable numeric identifier, it must be complete, including year, month, and day. PPN information must be entered as a complete, valid Gregorian date. Records entered into the Sexual Offender Registry File, records for Wanted and Missing Person File juveniles, and Missing Person File records containing MNP/CA must contain complete, valid Gregorian DOB information. In inquiries of the person files, if DOB is used, it must be a complete, valid Gregorian date. For example: Example Date 19000421 21-APR-00 19350612 21-JUN-35 March 31, 2021 6 1.4 - Height (HGT) and Person with Information Height (PHG) Field Usage The first character represents feet and the second and third characters represent inches. May be a minimum of 100 but not more than a maximum of 711 or UNK. If UNK, an FBI Number must be entered or the MIS field must begin with either: ‘PHOTO AND/OR PRINTS AVAILABLE WITH HIT CONFIRMATION WITHIN 10 MINS’ or ‘SVIN PHOTO AND/OR PRINTS AVAILABLE WITH HIT CONFIRMATION WITHIN 10 MINS’. The code 000 may be contained in a response from III to indicate an unknown height. Height must be expressed in feet and inches. Fractions of an inch should be rounded off to the nearest inch. For example: Example Height 510 70 511 5' 11 600 6' 0 600 71 1/2 UNK UNKNOWN March 31, 2021 7 1.5 - Weight (WGT) and Person with Information Weight (PWG) Field Usage Minimum of 001 and maximum of 499 or UNK. If UNK, an FBI Number must be entered or the MIS field must begin with either: ‘PHOTO AND/OR PRINTS AVAILABLE WITH HIT CONFIRMATION WITHIN 10 MINS’ or ‘SVIN PHOTO AND/OR PRINTS AVAILABLE WITH HIT CONFIRMATION WITHIN 10 MINS’. Weight must be expressed in pounds. Fractions of a pound should be rounded off to the nearest pound.
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