Communicating with Calgary City Council and Its Committees

Public Hearing on Land Use Matters: AUDIO VISUAL EQUIPMENT During Public Hearings of Council the Mayor will: Audio visual equipment is available for use in the Committee Rooms and the Council Chamber as Introduce the items on the Agenda, in the order follows: established by Council. Document Viewer (for transparencies or hard copy materials) Call upon the following to speak, in the order . Connection for laptop computers designated: . WI-FI available during meetings . the Administration . persons IN FAVOUR LOCATION OF COUNCIL CHAMBER AND . persons IN OPPOSITION COMMITTEE ROOMS . Administration returns to podium MUNICIPAL BUILDING, PLAZA LEVEL: COMMUNICATING When requested by the Mayor to address Council, . Council Chamber WITH you should: . Come forward to podium HISTORIC CITY HALL: CALGARY CITY . Speak directly into the microphone First Floor: . Introduce yourself and spell your name . Engineering Traditions committee Room COUNCIL . Address the Mayor as “Your Worship” Fourth Floor: . Legal Traditions Committee Room; and AND ITS A public Agenda is available at every meeting, free . Gerald J. Maier Committee Room of charge on the day of the meeting. A complete COMMITTEES version of the Agenda material may be obtained prior For further information on meeting processes and to the meeting day, through the Records Section of procedures contact: the City Clerk’s office for a nominal processing fee, City Clerk’s Office, Legislative Service Division per page. The Records Section is located on the Main #8007 Floor of the Administration Building. The City of Calgary P.O. Box 2100, Station “M” For those with internet access, a complete agenda is Calgary, Alberta T2P 2M5 available generally 3 to 4 days before the meeting by Tel: (403) 268-5861 visiting: www.calgary.ca then clicking on Council, Fax: (403) 268-2362 and clicking on Council Agendas & Minutes. E-mail: [email protected] Council and its Committees have the right to change the order of the Agenda, therefore, the items will not necessarily be considered in the same order as published on the Agenda index page. Calgary City Council is interested in what you have What is the Priorities and Finance Committee? For those with internet access, Council and SPC to say. You can reach City Council by: Agenda and Minutes are available by visiting: The Priorities and Finance Committee (PFC) is a www.calgary.ca then clicking on Council and WRITING TO YOUR COUNCILLOR Committee of Council consisting of the Mayor and clicking on Council Agendas & Minutes. the Chairs of the four Standing Policy Committees This is the surest, most effective way for you to get a (SPC’s), namely, Community and Protective Can I speak at Committees and Council response from City Council. Communications are Services, Utilities and Corporate Services, Planning Meetings? answered promptly by the Council Members or and Urban Development, and Transportation and appropriate City staff. Transit. Members of the public are permitted to speak to Agenda items at SPC Meetings and at Council’s Mail, fax or submit letters/forms to: The Priorities and Finance Committee meets Public Hearings. A vote of Council is required for a generally twice per month at 9:30 a.m. in the member of the public to speak at a Regular Council The City of Calgary Engineering Traditions Committee Room, First Meeting. Councillors Offices (8001) Floor, City Hall. PFC reviews communications that P.O. Box 2100, Station “M” cannot be addressed through the Administrative Presentations may be made up to five minutes Calgary, Alberta T2P 2M5 process. Agenda for the PFC meeting is posted on (excluding question and answer time). Tel: (403)268-2430 Thursday prior to meeting on Tuesday. Fax: (403)268-8091/3823 If you wish to have written documentation distributed Are Committee and Council Meetings Open to the at a meeting, the presenter must request permission www.calgary.ca/councillors and fill out Contact your Public? from the Chair or Mayor (whomever is presiding) at Ward Councillor, or General Contact Form. the time of his/her presentation. A minimum of 35 Yes, all Committee and Council meetings are open to copies of any materials your wish to have distributed WRITING TO THE CITY CLERK the Public and are held in City Hall and the are required. Municipal Building. It should be noted however, that Correspondence received by the City Clerk is the Municipal Government Act allows for meetings to The following are the general rules of conduct when forwarded to the appropriate City Department for be held behind closed doors (in camera) in certain a member of the public is speaking at a Committee resolution. If the Department is unable to resolve the circumstances under Freedom of Information and and/or Council meeting: matter, a report is prepared and forwarded to the Protection of Privacy Act (FOIP). In these cases, the Priorities and Finance Committee for a decision on Chair will ask non-committee members to leave the Committee: action to be taken. room. Introduce yourself to the attending Legislative Correspondence regarding a Public Hearing matter A monthly listing of Committee and Council Assistant. and intended for distribution to Council in their meetings is displayed on the Plaza Level of the Agenda, must be received in the City Clerk’s Office Municipal Building and First Floor, City Hall. A When invited by the Chair, come forward to speak. (address below) prior to 10 a.m. on the second copy can be obtained from the Receptionist, City Thursday prior to the Public Hearing Meeting date. Clerk’s Department, First Floor, City Hall or by Speak directly into the voice activated micro-phone. going to: Mail, e-mail, fax letters to: . Introduce yourself to the Committee, City Clerk #8007, The City of Calgary http://www.calgary.ca/CA/city- spelling your name for the record P.O. Box 2100, Station “M” clerks/Pages/Legislative-services/Boards- Calgary, Alberta T2P 2M5 commissions-and-committees-of-council/Calendar . Address the Chairman as Mr. Chair or Email: [email protected] Madam Chair, as appropriate.

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