Hundon Parish Council Held on Wednesday 20th November 2019 at 7.30pm at Social Club, Village Hall, North Street, Hundon Present: Councillor B Barnett (Chairman) Councillor P Impey (Vice-Chairman) Councillor R Langridge Councillor A McGregor Councillor G McLeod Councillor G Spooner Councillor J Thomas Apologies: West Suffolk Councillor K Richardson West Suffolk Councillor M Rushbrooke Suffolk County Councillor Mary Evans In Attendance: 2 members of public Vicky Phillips, Clerk Action HPC Apologies 19/064 The above apologies were noted. HPC Declaration of interests and requests for Dispensation 19/065 No declarations or requests for dispensation were made. HPC Minutes of Meeting 2019 19/066 It was proposed by Councillor P Impey and seconded by Councillor G McLeod that the minutes of the meeting held 16th October be adopted as a true record. All in favour. RESOLVED HPC To note progress of any actions arising from the Minutes, not 19/067 covered by this Agenda None HPC Review of Internal Audit Report 19/068 The Clerk referred members to the Internal Auditor’s report previously circulated. Recommendations were noted and agreed that the Clerk would carry out the recommendations. Clerk It was proposed by Councillor R Langridge, seconded by Councillor G Spooner, that the Internal Auditor’s report for the year ending March 31st 2019 be accepted. RESOLVED HPC Review of Draft Budget 19/069 The Clerk referred members to the Draft Budget report previously circulated. Amendments to the budget to be carried out by the Clerk on the income from the Astro Turf and to be brought back to the 20 January meeting for approval. Discussion took place over the budget for the Grass cutting for 2020, it was suggested that in the new year three quotes were to be obtained if possible. Clerk NOTED HPC Strategic Housing and Economic Land Availability Assessment 19/070 (SHELAA) 2019 Stakeholder consultation The Clerk referred members to the report previously circulated. It was proposed by Councillor J Thomas, seconded by Councillor G McLeod, that the responses (attached appendix (i)) to the consultation be submitted. RESOLVED HPC Trees at Galley Road 19/071 The Clerk reported that the land search had confirmed that West Suffolk District Council owned the land and the trees at Galley Road. The clerk had contacted Matt Vernon, Tree Officer, at the Council, who explained that the trees were regularly inspected on a four year cycle and are inspected for safety and legal nuisance issues in line with current legal requirements and best practice guidance. The policy can be found at www.westsuffolk.gov.uk Any private work carried out to the trees would be considered criminal damage, however, Mr Vernon did explain that under some circumstances, if the branches were to grow over a resident’s property boundary, some pruning could be carried out, although this was not recommended without consultation with the Tree Officer. The Clerk is to request when the trees would be inspected. Clerk HPC Cricket Outfield and Football Pitch Grass Cutting 19/072 It was proposed by Councillor G Spooner and seconded by Councillor J Thomas to approve the grass cutting for 2020. Three quotes were to be obtained before the cutting season. RESOLVED HPC Reports from County and District Councillors and Public Forum 19/073 A report was received from Suffolk County Councillor M Evans, which the clerk read to the members, (attached appendix (ii)). The Clerk agreed to find out from Cllr Evans when the white lines Clerk outside the Church entrance were to be painted. Public Forum A member of the public reported that the footpath was breaking up outside of Workhouse Yard. He also reported that at Lower North Street, the surface which had recently been laid was coming loose Clerk to report to SCC Clerk HPC Financial Matters 19/074 It was proposed by Councillor R Langridge and seconded by councillor G Spooner that the monthly budget report and listed payments totalling £2,082.34 be authorised. RESOLVED 21 HPC Payroll Service Legal Agreement 19/075 It was proposed by Councillor B Barnett and seconded by Councillor A McGregor that the Service of Agreement for SALC be approved. RESOLVED HPC Rogeron Estate Charity Reports 19/076 Sarah Upson gave her apologies before the meeting due to being unwell. Councillor P Impey circulated an updated report to members (attached). NOTED HPC To approve correspondence list and receive urgent 19/077 correspondence It was proposed by Councillor Barnett and seconded by Councillor Thomas that the correspondence list be approved. APPROVED HPC To consider Planning Applications to West Suffolk 19/078 i) DC/19/2007/HH – (i) two storey rear extension and (ii) single storey rear extension. NO OBJECTION ii) DC/19/2004/FUL – (i) conversion of existing brick and timber framed barn to form 1no. dwelling (ii) demolition of existing modern barns (iii) single storey barn to provide ancillary accommodation NO OBJECTION iii) DC/19/2005/LB – (i) conversion of existing brick and timber framed barn to form 1no. dwelling (ii) demolition of existing modern barns (iii) single storey barn to provide ancillary accommodation (iv) repair works to wall NO OBJECTION iv) DC/19/2188/LB - (i) alterations to convert barn to 1no. Dwelling (following partial demolition of existing barn on west elevation and demoltion of existing barn NO OBJECTION HPC Chairman’s Report 19/079 Cllr B Barnett informed the meeting that he was standing down from the Council and that this was his last meeting. The Councillors and Clerk thanked him for his work on the Council. Cllr Langridge had recently attended SALC conference, his report his attached (appendix (iii). HPC Date of next meeting 19/080 TUESDAY 17th December 2109, 7.30pm at Social Club, Hundon Village Hall HPC Closure 19/063 8.30pm 22 Signed ……………………………… Date…………………… Chairman 23 Appendix (i) Appendix E Site Proformas Hundon Parish Council responses: Reference Site Summary Response WS115 Land at Mill Road The site is located on the Northern edge of Hundon Access which is designated within the former St There are concerns over access to the site, given Edmundsbury area Core Strategy as a local service that access would be from a single track road. centre and so capacity has been restricted to 10 Old Windmill Site: dwellings on the site Consideration should be given to the fact that the site may contain elements of historical interest Sewage and drains Consideration must be given to the current sewage and drainage, there are already issues with backing up and overflowing and any additional development will add to this problem. WS116 Land between Church Street The site is located within the settlement boundary of Constraints and Lower Road Hundon which is designated within the former St There may be Covenants or restrictions under the Edmundsbury area Core Strategy as a local service Rogeron Trust centre and so development has been restricted to 10 dwellings on the site. Part of the site is currently used as allotments and would need to be retained. There are a number of constraints on the site which may delay the delivery of the site. WS200 Land between Valley Wash The site is located on the Western edge of Hundon Suitable states there is a registered village green and Church Street, Hundon which is designated within the former St Edmundsbury – this is incorrect. (also known as field adjacent area Core Strategy as a local service centre and so There is however a Traffic Restriction Order. to Mizon Close) capacity has been restricted to 10 dwellings on the site. WS117 Land at Mill Lane No comment We agree with the Deferred Housing list (red on the Map) and the constraints to the sites. 20 Appendix ii) Report from Councillor Mary Evans Clare community hub started operations at the library on Monday 18 November from 10am-12noon and will meet every Monday to offer advice sessions from CAB and Haverhill REACH Here is the link to the Suffolk Community Self Help scheme which might be of interest to the parish council – this link also takes you to the template letter for parishes to send out requiring landowners to cut back hedges https://www.suffolk.gov.uk/roads-and-transport/community-self-help-scheme/ 1. Re the meeting with the police - we are looking to re-arrange it. I have also been asked by other parishes whether we should have a meeting about drug activity locally and what parents and communities can do to protect and educate our young people. I would be interested to know if this something the parish would like such a meeting. 2. A new and improved recycling centre will open in Bury St Edmunds at the end of November. The flagship site in Fornham Road will replace the current recycling centre at Rougham Hill, Bury St Edmunds, which will close its doors permanently. The new centre will be the first open air site in Suffolk where all containers can be accessed by the public from ground level, removing the need for struggling up steps. Visitors will be able to recycle the same wide range of materials currently available at the Rougham Hill Recycling Centre. A charity Reuse shop, which will take materials suitable for reuse from our recycling centres, will also be opening on site towards the end of the year. 3. In the run up to Christmas we can all get carried away looking for bargains. Please be very wary of special offers especially via the internet. Suffolk Trading Standards are warning people "don't be tempted to participate" in sharing an Argos giveaway post as it "is fraudulent." A post on the Suffolk Trading Standards Facebook page said: "A post claiming that everyone who shares and takes part in an Argos giveaway post will be in a chance of winning £1000 in vouchers, is currently circulating on Facebook.