Cliddeden Neighbourhood Plan Consultation Statement
Cliddesden Neighbourhood Plan
Cliddesden Neighbourhood PlanConsultation Statement
Consultation Statement Date xxxxx Date xxxx
Cliddeden Neighbourhood Plan Consultation Statement
Cliddesden Neighbourhood Plan Consultation Statement Date xxxxx
Contents: 1. Introduction 2. Overview 3. Background 4. Non Statutory Consultations 4.1 Vision Aims and Objectives 4.2 First Open Day November 2018 4.3 Analysis of Results 4.4 Parish Assembly May 2019 4.5 Questionnaire 4.6 Interested Parties Questionnaire 5. Pre Submission Consultation
Cliddeden Neighbourhood Plan Consultation Statement
Cliddesden Neighbourhood Plan Consultation Statement Date xxxxx
1.0 Introduction This consultation statement has been prepared to fulfil the legal obligations of the Neighbourhood Planning Regulations 2012 in respect of the Cliddesden Neighbourhood Plan. The legal basis of the Statement is provided by Section 15 (2) of Part 5 of the 2012 Neighbourhood Planning Regulations, which requires that a consultation statement should:
! Contain details of the persons and bodies who were consulted about the proposed Cliddesden Neighbourhood Plan; ! Explain how they were consulted; ! Summarise the main issues and concerns raised by the persons consulted; ! Describe how those issues and concerns have been considered and, where relevant, addressed in the proposed Cliddesden Neighbourhood Plan. (CNP) 1.1 This statement is submitted by the Cliddesden Parish Council under Regulation 15 to support the draft Cliddesden Neighbourhood Plan.
2.0 Overview Cliddesden is a small village adjacent to Basingstoke and is within the administrative area of Basingstoke and Deane Borough Council. It sits at the start of the downlands and there is a dramatic contrast between the densely developed townscape of Basingstoke and the area to the south-east of the M3 with thinly scattered villages and hamlets such as Cliddesden, Winslade, Farleigh Wallop and Ellisfield, and occasional isolated farms such as Swallick. The village and its environs are identified within firm boundary indicators, comprising the ridge of higher land to the south and east, the M3 Motorway running from south-west to north-east and Hackwood Park to the east. 2.1 The parish has a population of 497 according to the 2011 census , or 0.29% of the whole unitary authority, living in 203 dwellings.
Cliddeden Neighbourhood Plan Consultation Statement
2.2 The relatively small number of residents has meant that consultation with members of the community has been a real possibility at a manageable scale, which has helped to allow the community to become aware of the Neighbourhood Plan, and to contribute to its development through various consultation events and a questionnaire. Additionally, the Neighbourhood Plan steering group has published information on a dedicated website https://cliddesdennp.wixsite.com/cliddesdennp where Neighbourhood Plan documents and background evidence have been published and available to view.
3. Background The CNP is a community plan and must derive its vision, objectives and policies from the community. From the outset the Parish Council was determined that the residents should be kept informed and given every opportunity to inform the Steering Group of their views. Communication and consultation, in various forms, have played a major role in formulating the Neighbourhood Plan. 3.1 Throughout the process, the neighbourhood planning steering group has engaged in consultations with the community, using a variety of methods in order to gain as many views as possible. 3.2 It was considered essential to: ! Promote a high degree of awareness of the project; ! Form a steering group that contained both Parish Council members and volunteers from the local community; ! Encourage everyone to contribute to the development of the Neighbourhood Plan; ! Promote consultation events and provide regular updates on the status of the Neighbourhood Plan and its development. 3.3 Key to this programme was publicity to gain residents’ engagement. This was gained via a variety of physical end electronic channels including:
Cliddeden Neighbourhood Plan Consultation Statement
! Hand-delivered leaflets and meeting invitations. ! Public meetings with a flexible, drop-in option. ! Presentations at Parish assemblies. ! Regular updates in the Parish Newsletter ! Survey of residents and local businesses. ! Social media: creation and promotion of a facebook page. ! Creation and promotion of a dedicated website.
Consultation versions of the Neighbourhood Plan were available to view on the website, along with other documents and reports (https://cliddesdennp.wixsite.com/cliddesdennp ) 3.4 Every effort has been made to ensure that the vision, aims, objectives and policies of the CNP reflect the views of the majority of the local residents, whilst having regard to local and national policies. 3.5 The Neighbourhood Plan has been developed through regular consultation with the residents of Cliddesden. Basingstoke and Deane Borough Council (BDBC) Planning department has also been consulted throughout the process and has provided invaluable information and advice. The Neighbourhood Plan Area was formally designated by BDBC in June 2018.
4.0 Non Statutory Consultations The Diary of events is set out below followed by a detailed analysis of the key events.
Date Method Purpose 1 12th May Annual Parish Assembly and To introduce Neighbourhood planning and seek 2018 June Village Newsletter volunteers for a Neighbourhood planning Steering team.
Cliddeden Neighbourhood Plan Consultation Statement
2 July 2018 July Village Newsletter Update on The Neighbourhood plan 3 October October Village Newsletter Announcement and update on the forthcoming 2018 NP open day 4 November November Village Launch of Facebook Social media group for 2018 newsletter Neighbourhood plan, further advertising for the NP Open day 5 24th Nov NP open day Cliddesden To Explain the NP process, explore issues, gain 2018 Village Hall feedback on Vision aims and objectives and recruit help from the community 6 December December Village newsletter Photograph collage of NP open day activities. 2018 7 January January Village Newsletter Neighbourhood Plan Facebook Group – a 2019 reminder to join and engage. 8 March March Village Newsletter Neighbourhood Plan update 2019 9 April 2019 April Village Newsletter Notification of Annual Parish Assembly – topics to include the Neighbourhood Plan. Launch of Cliddesden Neighbourhood Plan Website. 10 30th April CNP Website Invitation to Annual Parish Council Assembly to 2019 hear an update on the Neighbourhood Plan. 11 May 2019 May Village Newsletter Invitation to the Annual Parish Council Assembly to hear an update on the Neighbourhood Plan. Neighbourhood Plan Website added to the Village Guide on the back page. 12 May 2019 Notices in the Village Posters put in the village inviting residents to the Annual Parish Council Assembly to hear an update on the Neighbourhood Plan. 13 17th May Annual Parish Council Presentation on the Neighbourhood Plan. Display 2019 Assembly of forthcoming questionnaire, draft position statement and extracts from the draft Design Guide, information about the Neighbourhood Plan website. 14 21st May CNP Website and Facebook Announcing the Neighbourhood Plan 2019 Questionnaire. 15 23rd May Delivery to households Paper copies of the Questionnaire delivered to 2019 every household in the Parish of Cliddesden. 16 31st May Delivery to households Completion of delivery of the Questionnaire to 2019 every household. 17 June 2019 June Village Newsletter Full front page announcing the questionnaire. One-page article about the Neighbourhood Plan Design Guide. One-page article on Neighbourhood Plan Design
Cliddeden Neighbourhood Plan Consultation Statement
Guides. 18 9th June Comments received Comments received from Mr Paul Beevers in 2019 response to the questionnaire. Reviewed by the steering group on 3rd July. Mark Gifford to meet Paul Beevers to discuss. 19 Jun-Sep Various Questionnaire 2019 20 Aug 2019 Cheques delivered to prize Cheques delivered to the three winners of the NP winners Questionnaire prize draw. 21 September Village Summary report of Neighbourhood Plan Sep 2019 Newsletter Questionnaire top scoring answers and top improvement topics. Announcement of Neighbourhood Plan Questionnaire Prize Draw winners and thanks for questionnaire responses. 22 14th Oct Village Hall Noticeboard a laminated copy of the CNP Questionnaire 2019 analysis on the Village Hall notice board. 23 Nov 2019 November Village Publication of NP Questionnaire feedback analysis, Newsletter too long to include in the newsletter, link provided to the article on the CNP website. Request for additional volunteers to join the NP team. 24 Feb 2020 February Village Newsletter Note from January Parish Council Meeting: “Building on the Questionnaire responses, the Steering Group is tackling the next ‘Issues and Options’ stage. This will be discussed at the May Parish Assembly with a further Open Day planned for later in the year.” 25 28th Feb Interested Parties Interested Parties Consultation Letter delivered 2020 Consultation Letter to businesses, principal landowners, community commencement of groups, educational/religious establishments. deliveries by hand. 26 27th Mar Interested Parties Interested Parties to have made their responses to 2020 Consultation Letter response the CNP team by this date. deadline. 26 tbc Second CNP Open Day in To present the Issues and Options and obtain Cliddesden Village Hall feedback.
(this chart will be added to as the plan progresses)
Cliddeden Neighbourhood Plan Consultation Statement
4.1 Vision Aims and Objectives In order to create the basis of the open day a draft set of Vision Aims and Objects was produced by the steering group. These were then extensively tested with the community at the first open day. As a result of the comments made at the first open day they were again extensively updated and shared with the community at the Parish Assembly on the 17th May 2019. Following the Questionnaire in June 2019 they were again updated and approved by the Parish Council in January 2020. (Further information and approvals to be added)
4.2 First Open Day 24th November 2018
The open day was structured using a number of “stations” where members of the community could interact with members of the NP steering team and members of the parish council. The stations were designed to make things as interactive as possible, so that visitors were encouraged to discuss
Cliddeden Neighbourhood Plan Consultation Statement
their ideas and write down their comments on post it notes, to show where they lived on a map, view the draft Vision, Aims and Objectives and to indicate the most important elements by sticking dots on charts:
The stations were: ! Where do you live? (stick a dot on a map) ! Introduction to Neighbourhood Planning ! Rural Character, Identity and Natural Environment ! Built environment and sense of place in the Landscape ! Infrastructure service to meet future needs, improve road safety and sustainable transport. ! Quality of life, wellbeing, community spirt, sustainable growth, community wishes and requirements of planning policy ! Vision, Aims and Objectives (stick a dot voting) ! Can you help?
The CNP steering team were very pleased with the turnout of a total of 85 people who attended the open day as well as the level of interest from both residents and people who work in the village. The “Where do you live?” map, showed a good spread of locations of visitors. The team received much positive feedback on the day and afterwards, for example from Social media posts and ad hoc personal comments. Photographs From the day were taken and shared via the Village Newsletter shortly afterwards.
4.3 Analysis of Results A full analysis of the results of the open day was produced. These were then translated into a PowerPoint presentation which was uploaded to the web site and used at the presentation to the Parish Assembly on the 17th May 2019
Cliddeden Neighbourhood Plan Consultation Statement
The key issues raised by the community in relation to the draft objectives were
• Protect Cliddesden’s Rural Character and Heritage (181 Dots - percentages below are based on this figure)
New development in keeping with the character and heritage (19%) Designate a local gap between Cliddesden and the M3 (18%) Retain Dark Skies (15%) Prevent Urbanization (15%) Protect and Expand the Conservation Area (12%)
• Enhance Cliddesden’s Natural Environment (95 Dots - percentages below are based on this figure)
Protect Trees and Hedgerows on Development Sites (23%)
• Enhance Cliddesden’s Built Environment (178 Dots - percentages below are based on this figure)
Retain Green Fingers (29%) Development Consistent with Settlement Patterns (19%) Design Guides Materials in Keeping (12%)
• Maintain Cliddesden’s Sense of Place Within the Landscape (90 Dots - percentages below are based on this figure)
Protect Landscape Features – Woods and Hedges (28%) Retain Green Fingers (28%)
• Sustain Quality of Life and Community Cohesion (126 Dots - percentages below are based on this figure)
Scale of New Development Sympathetic to the Area (27%) New Housing to Meet the Needs of the Community (12%)
• Achieve Safe Roads and Sustainable Transport (Aspirational) (90 Dots - percentages below are based on this figure) Discourage Rat Runs (38%)
Cliddeden Neighbourhood Plan Consultation Statement
Support Traffic Calming (36%)
4.4 Parish assembly 17th May 2019 The Parish Assembly on the 17th May 2019 was attended by 20 members of the community together with all the Parish Councilors, the Local Councilor Mark Ruffell and PC Andy Reid. A full presentation of the results of the open day was given by Brian Karley and Alan Tyler and a number of questions from the floor were taken. Part of the presentation explained the next steps to be taken and how a Questionnaire would be distributed to every household and business in the village on the 10th June 2019. The questionnaire would seek the views of everyone on a wide range of issues relating to the future development of Cliddesden
4.5 Questionnaire A printed copy of the questionnaire was delivered to every household and business within the village. The distribution contained the questionnaire, a prepaid return envelope and directions on completing the form. The questionnaire was also uploaded on to “survey monkey” at www.surveymonkey.com/r/CliddesdenNP. The response to the survey was excellent with 37% of the households responding.
Cliddeden Neighbourhood Plan Consultation Statement
The response to the questions raised was as follows:
Cliddeden Neighbourhood Plan Consultation Statement
Q4. What type of housing is most needed in Cliddesden? Weighted averages.
Housing for people with a local connection to Cliddesden Small houses (1 or 2 beds) semi-detached Starter homes Affordable retirement accommodation Medium houses (3 beds) semi-detached Other affordable routes to home ownership Small houses (1 or 2 beds) terraced Affordable housing for rent Medium houses (3 beds) detached Discount market sales housing Small houses (1 or 2 beds) detached Single storey accommodation Medium houses (3 beds) terraced Sheltered and care accommodation Rental accommodation Custom build houses Large houses (4 or more beds) detached Large houses (4 or more beds) semi-detached Large houses (4 or more beds) Flats 0 0.5 1 1.5 2 2.5 3
Q1. Do you have any concerns about any of the following aspects of Cliddesden? Weighted Average
The speed of traffic Levels of traffic congestion The condition of roads and pavements Provision of bus services Sense of community The condition of rights-of-way Air pollution Crime and anti-social behaviour Cycleway provision Availability of car parking for residents The condition of community buildings Provision of school places at primary level Provision of childcare places
0 0.5 1 1.5 2 2.5 3 3.5 4
Cliddeden Neighbourhood Plan Consultation Statement
Q2. How important do you feel the following environmental issues are from Cliddesden? Weighted Average. Q5. What principles should infuence the design of any new Maintaining the physical separation of Cliddesden from the residential developments? Weighted averages Retaining and protecting the green space around the parish Retaining and protecting green spaces (woodlands, etc) Retain and protect existing hedges and wildlife corridors Retain and protect existing trees within and adjacent to Retaining the rural character of the parish Maintaining green fingers around Cliddesden as identified Ensuring a “rural feel” to developments Be proportionate to scale, layout and character of Retaining and redeveloping existing buildings wherever Preserving the “open” feel of the parish by protecting Be small scale and incremental in nature, rather than large Maintaining and protecting existing trees, hedgerows, preventing urbanisation. e.g. minimising hard surfacing, Retaining access to green spaces through paths and Have adequate off street parking Protection of wildlife and plants that are key to biodiversity Be built sustainably and energy efficient Have a garden Preserving the historical heritage of the parish Should not "Backfill", by using existing housing gardens Include landscaping and planting schemes Reducing flooding and drainage issues To maintain variety in housing stock and avoid the loss of Maintaining the “dark skies” feel of the parish Security Identifying options for renewable energy to provide for Be linear in form (as opposed to clustered) Allowing change of use of buildings (e.g. office being 0 0.5 1 1.5 2 2.5 3 3.5 4 Innovative design and appearance 0 0.5 1 1.5 2 2.5 3 3.5 4
4.6 Interested Parties Questionnaire At the end of February 2020 an Interested Parties Questionnaire was sent to the following Organisations, Businesses and Principal Landowners within the Neighbourhood Plan Area
Independent School Bursars Association Pensdell Equestrian Mercona (GB) Ltd JB Roofing Imagination Design Ltd Richard Hooper Watch Me Think (UK) Ltd Ideal Cars Ltd Otters Day Nursery Village Garage ltd Portsmouth Estates The Jolly Farmer PH Pots a Doodle Do The Stables KEB Marketing Services Ltd 3CG - Cliddesden Conservation Group Concept Energy Solutions Ltd Cliddesden Players Martin Matthewson Ltd Womens Institute GSF Stairs Horticultural Society
Cliddeden Neighbourhood Plan Consultation Statement
Millenium Village Hall Audley's Wood Hotel Brownies Kites Up Farleigh Playgroup Bang Communciations Ltd Spring into Action - Dog Agility Club Church of St Leonards Muddy Puddle Club (Forest School) Basingstoke Astronomical Society 4.6.1 The questions asked were: ! What do you consider to be good or could be improved for Cliddesden? ! Is there some specific information, circumstance or constraint you wish to communicate? ! What issues affect Cliddesden, now or in the future? ! What change(s) would you like to see? 4.6.2 Issues raised by the consultation:
What do you consider to be good or could be improved for Cliddesden?
Could be improved
• Cliddesden does lack some key community facilities, such as areas of equipped play for children for example. Movement for pedestrians within the heart of the settlement, and to connect to key local services such as the school, is constrained by lack of footways - this only encourages private vehicle usage. Public transport connections with surrounding towns has potential to be greatly improved. • High house prices, and the lack of smaller housing units and affordable housing are negative aspects. Small scale piecemeal development of large homes has characterised development activity over recent decades in Cliddesden, and has not only contributed little or nothing to community services and facilities, but has further exacerbated the issues of affordability and lack of smaller housing stock. • Cliddesden needs housing for the next generation, and rural businesses need that generation to be able to function.
Is there some specific information, circumstance or constraint you wish to communicate?
• We are very lucky to have our horses in the village as many yards are now closing due to homes being built, the other side of Basingstoke have hardly any bridleways so are made to ride on the roads. We also have lovely large open spaces for our children to play and get some fresh air. • Recruitment of staff for our local businesses is constrained by a lack of housing choice and availability in the Parish. • The Neighbourhood Plan is a significant opportunity to plan comprehensively for the future sustainable growth of the community. New small scale employment spaces are needed to facilitate local enterprise, together with housing to meet the needs of the younger generations.
Cliddeden Neighbourhood Plan Consultation Statement
What issues affect Cliddesden, now or in the future? 1. Issues - Development
• Building properties on gardens, reducing available garden space. • Overdevelopment in the form of housing estates and development in large gardens leading to over-crowding. • More homes are needed, but hopefully livestock such as horses will still need fields etc, we are losing so many places for horses at the moment and I hope to always be part of the village. • Cliddesden as a sustainable community appears to be in decline. Lack of housing choice and affordability will continue to impact on the next generation, and their role in the local community and economy, if action is not taken. • Many areas of the environment within the heart of the village discourage walking due to lack of pavements, discouraging residents and business occupiers to access local facilities by foot - this cannot help local businesses such as the pub. 2. Issues - Traffic
• High volume of traffic using the village as a rat-run and the excessive speed of vehicles. • Pollution from vehicles adversely affects air quality. 3. Issues - Nature
• Loss of trees and hedges. • Climate change means more extreme weather eg: storms and heavy prolonged rain increasing the risk of flooding. The village pond needs to be regularly maintained by the Environment Agency/Highways Authority/HCC/BDBC. 4. Issues - Community:
• Village community spirit is extremely important to our local amateur dramatics group, the Cliddesden Players. A small village knows the participants and wants to support their ventures. If the village grew too big or merged with bordering urban areas, it would lose its sense of identity. • Local services and facilities - such as the Jolly Farmer - require patronage to enable them to survive and continue to play their vital role in the community. Existing business spaces in Cliddesden are well occupied, and without new employment space local enterprise will be constrained.
What change(s) would you like to see? 1. Changes - Traffic:
Cliddeden Neighbourhood Plan Consultation Statement
• Speed limit for roads - Dummer has a limit of 20mph • 20MPH speed limit on all village roads (as in Dummer). 2. Changes - Footpaths and connectivity:
• With no footpaths, and the traffic moving so quickly, it is difficult for young families to walk in the village. • To make sure footpaths etc. stay as they are with open views of fields and wildlife. • Enhance the connections between all of these elements, to encourage an active and supportive sustainable community, and to enhance the viability of existing and future local services. 3. Changes - Nature, open spaces:
• Designation of a Local Gap to ensure Cliddesden remains separate from the Basingstoke conurbation. • Outside play facilities for the village hall would really enhance the hall, & the village, & make it attractive for young families & playgroup. • Existing open spaces should be enhanced in terms of biodiversity value, and new areas of high biodiversity value delivered as part of any new development, including new community facilities such as allotments. • Sustainability should be at the heart of village life and all new development. 4. Changes - Development:
• Small scale housing development, maybe 5 or 6 properties of varying type, sympathetically built and situated, would be welcome to see new residents who could broaden village dynamics. • New housing development to provide diversity, choice and affordability to allow continued sustainable growth of the community. • Plan for housing development at a scale where real contributions to enhance community facilities and infrastructure can be gained - single houses and development in 2's and 3's has exacerbated problems. • Ensure that new business space is provided to support local enterprise and local employment opportunities.
4.7 Issues and Options Questionnaire