Cliddeden Neighbourhood Plan Consultation Statement Cliddesden Neighbourhood Plan Cliddesden Neighbourhood PlanConsultation Statement Consultation Statement Date xxxxx Date xxxx Cliddeden Neighbourhood Plan Consultation Statement Cliddesden Neighbourhood Plan Consultation Statement Date xxxxx Contents: 1. Introduction 2. Overview 3. Background 4. Non Statutory Consultations 4.1 Vision Aims and OBjectives 4.2 First Open Day November 2018 4.3 Analysis of Results 4.4 Parish Assembly May 2019 4.5 Questionnaire 4.6 Interested Parties Questionnaire 5. Pre SuBmission Consultation Cliddeden Neighbourhood Plan Consultation Statement Cliddesden Neighbourhood Plan Consultation Statement Date xxxxx 1.0 Introduction This consultation statement has been prepared to fulfil the legal obligations of the Neighbourhood Planning Regulations 2012 in respect of the Cliddesden Neighbourhood Plan. The legal basis of the Statement is provided by Section 15 (2) of Part 5 of the 2012 Neighbourhood Planning Regulations, which requires that a consultation statement should: ! Contain details of the persons and bodies who were consulted about the proposed Cliddesden Neighbourhood Plan; ! Explain how they were consulted; ! Summarise the main issues and concerns raised by the persons consulted; ! Describe how those issues and concerns have been considered and, where relevant, addressed in the proposed Cliddesden Neighbourhood Plan. (CNP) 1.1 This statement is submitted by the Cliddesden Parish Council under Regulation 15 to support the draft Cliddesden Neighbourhood Plan. 2.0 Overview Cliddesden is a small village adjacent to Basingstoke and is within the administrative area of Basingstoke and Deane Borough Council. It sits at the start of the downlands and there is a dramatic contrast between the densely developed townscape of Basingstoke and the area to the south-east of the M3 with thinly scattered villages and hamlets such as Cliddesden, Winslade, Farleigh Wallop and Ellisfield, and occasional isolated farms such as Swallick. The village and its environs are identified within firm boundary indicators, comprising the ridge of higher land to the south and east, the M3 Motorway running from south-west to north-east and Hackwood Park to the east. 2.1 The parish has a population of 497 according to the 2011 census , or 0.29% of the whole unitary authority, living in 203 dwellings. Cliddeden Neighbourhood Plan Consultation Statement 2.2 The relatively small number of residents has meant that consultation with members of the community has been a real possibility at a manageable scale, which has helped to allow the community to become aware of the Neighbourhood Plan, and to contribute to its development through various consultation events and a questionnaire. Additionally, the Neighbourhood Plan steering group has published information on a dedicated website https://cliddesdennp.wixsite.com/cliddesdennp where Neighbourhood Plan documents and background evidence have been published and available to view. 3. Background The CNP is a community plan and must derive its vision, objectives and policies from the community. From the outset the Parish Council was determined that the residents should be kept informed and given every opportunity to inform the Steering Group of their views. Communication and consultation, in various forms, have played a major role in formulating the Neighbourhood Plan. 3.1 Throughout the process, the neighbourhood planning steering group has engaged in consultations with the community, using a variety of methods in order to gain as many views as possible. 3.2 It was considered essential to: ! Promote a high degree of awareness of the project; ! Form a steering group that contained both Parish Council members and volunteers from the local community; ! Encourage everyone to contribute to the development of the Neighbourhood Plan; ! Promote consultation events and provide regular updates on the status of the Neighbourhood Plan and its development. 3.3 Key to this programme was publicity to gain residents’ engagement. This was gained via a variety of physical end electronic channels including: Cliddeden Neighbourhood Plan Consultation Statement ! Hand-delivered leaflets and meeting invitations. ! Public meetings with a flexible, drop-in option. ! Presentations at Parish assemblies. ! Regular updates in the Parish Newsletter ! Survey of residents and local businesses. ! Social media: creation and promotion of a facebook page. ! Creation and promotion of a dedicated website. Consultation versions of the Neighbourhood Plan were available to view on the website, along with other documents and reports (https://cliddesdennp.wixsite.com/cliddesdennp ) 3.4 Every effort has been made to ensure that the vision, aims, objectives and policies of the CNP reflect the views of the majority of the local residents, whilst having regard to local and national policies. 3.5 The Neighbourhood Plan has been developed through regular consultation with the residents of Cliddesden. Basingstoke and Deane Borough Council (BDBC) Planning department has also been consulted throughout the process and has provided invaluable information and advice. The Neighbourhood Plan Area was formally designated by BDBC in June 2018. 4.0 Non Statutory Consultations The Diary of events is set out below followed by a detailed analysis of the key events. Date Method Purpose 1 12th May Annual Parish Assembly and To introduce Neighbourhood planning and seek 2018 June Village Newsletter volunteers for a Neighbourhood planning Steering team. Cliddeden Neighbourhood Plan Consultation Statement 2 July 2018 July Village Newsletter Update on The Neighbourhood plan 3 October October Village Newsletter Announcement and update on the forthcoming 2018 NP open day 4 November November Village Launch of Facebook Social media group for 2018 newsletter Neighbourhood plan, further advertising for the NP Open day 5 24th Nov NP open day Cliddesden To Explain the NP process, explore issues, gain 2018 Village Hall feedback on Vision aims and objectives and recruit help from the community 6 December December Village newsletter Photograph collage of NP open day activities. 2018 7 January January Village Newsletter Neighbourhood Plan Facebook Group – a 2019 reminder to join and engage. 8 March March Village Newsletter Neighbourhood Plan update 2019 9 April 2019 April Village Newsletter Notification of Annual Parish Assembly – topics to include the Neighbourhood Plan. Launch of Cliddesden Neighbourhood Plan Website. 10 30th April CNP Website Invitation to Annual Parish Council Assembly to 2019 hear an update on the Neighbourhood Plan. 11 May 2019 May Village Newsletter Invitation to the Annual Parish Council Assembly to hear an update on the Neighbourhood Plan. Neighbourhood Plan Website added to the Village Guide on the back page. 12 May 2019 Notices in the Village Posters put in the village inviting residents to the Annual Parish Council Assembly to hear an update on the Neighbourhood Plan. 13 17th May Annual Parish Council Presentation on the Neighbourhood Plan. Display 2019 Assembly of forthcoming questionnaire, draft position statement and extracts from the draft Design Guide, information about the Neighbourhood Plan website. 14 21st May CNP Website and Facebook Announcing the Neighbourhood Plan 2019 Questionnaire. 15 23rd May Delivery to households Paper copies of the Questionnaire delivered to 2019 every household in the Parish of Cliddesden. 16 31st May Delivery to households Completion of delivery of the Questionnaire to 2019 every household. 17 June 2019 June Village Newsletter Full front page announcing the questionnaire. One-page article about the Neighbourhood Plan Design Guide. One-page article on Neighbourhood Plan Design Cliddeden Neighbourhood Plan Consultation Statement Guides. 18 9th June Comments received Comments received from Mr Paul Beevers in 2019 response to the questionnaire. Reviewed by the steering group on 3rd July. Mark Gifford to meet Paul Beevers to discuss. 19 Jun-Sep Various Questionnaire 2019 20 Aug 2019 Cheques delivered to prize Cheques delivered to the three winners of the NP winners Questionnaire prize draw. 21 September Village Summary report of Neighbourhood Plan Sep 2019 Newsletter Questionnaire top scoring answers and top improvement topics. Announcement of Neighbourhood Plan Questionnaire Prize Draw winners and thanks for questionnaire responses. 22 14th Oct Village Hall Noticeboard a laminated copy of the CNP Questionnaire 2019 analysis on the Village Hall notice board. 23 Nov 2019 November Village Publication of NP Questionnaire feedback analysis, Newsletter too long to include in the newsletter, link provided to the article on the CNP website. Request for additional volunteers to join the NP team. 24 Feb 2020 February Village Newsletter Note from January Parish Council Meeting: “Building on the Questionnaire responses, the Steering Group is tackling the next ‘Issues and Options’ stage. This will be discussed at the May Parish Assembly with a further Open Day planned for later in the year.” 25 28th Feb Interested Parties Interested Parties Consultation Letter delivered 2020 Consultation Letter to businesses, principal landowners, community commencement of groups, educational/religious establishments. deliveries by hand. 26 27th Mar Interested Parties Interested Parties to have made their responses to 2020 Consultation Letter response the CNP team by this date. deadline. 26 tbc Second CNP Open Day in To present the Issues and Options and obtain Cliddesden Village