Northern Cape Provincial Legislature Vote 2
Annual Report For the year ended 31 March 2015 Northern Cape Provincial Legislature Annu a PROOFlRepo r
ISBN 978-0-621-43892-5 t 2014/15 PR 259/2015 vigilant always for our people
Designed & printed by SwiftPrint, Tel: 053 839 2900, Kimberley NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNUAL REPORT 2014/15
SUBMISSION OF THE ANNUAL REPORT TO THE SPEAKER:
Hon. M Mmoiemang SPEAKER TO THE NORTHERN CAPE PROVINCIAL LEGISLATURE
I have the honour of submitting the Annual Report of the Northern Cape Provincial Legislature for the period 1 April 2014 to 31 March 2015.
PB Moopelwa SECRETARY TO THE LEGISLATURE 31 May 2015
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CONTENTS
SUBMISSION OF THE ANNUAL REPORT TO THE SPEAKER:...... 1
PART A: GENERAL INFORMATION...... 7 LIST OF ABBREVIATIONS / ACRONYMS...... 8 FOREWORD BY THE SPEAKER...... 9 DEPUTY SPEAKER’S STATEMENT...... 11 1.. REPORT OF THE ACCOUNTING OFFICER...... 13 1.1. OVERVIEW OF THE FINANCIAL RESULTS OF THE LEGISLATURE...... 15 1.1.1 . DEPARTMENTAL RECEIPTS...... 15 1.1.2. PROGRAMME EXPENDITURE...... 16 1.1.3. VIREMENTS/ROLL OVERS...... 16 1.1.4. UNAUTHORISED, FRUITLESS AND WASTEFUL EXPENDITURE...... 16 1.2. FUTURE PLANS OF THE NCPL...... 16 1.3. PUBLIC PRIVATE PARTNERSHIPS...... 17 1.4. NEW OR PROPOSED ACTIVITIES...... 17 2.. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF THE ACCURACY OF THE ANNUAL REPORT...... 18 3.. STRATEGIC OVERVIEW...... 19 3.1. VISION...... 19 3.2. MISSION...... 19 3.3. MOTTO...... 19 3.4. VALUES...... 19 4.. LEGISLATIVE AND OTHER MANDATES...... 20 4.1 . The Northern Cape Provincial Legislature abides by the following statutes and policies...... 20 4.2 . Rules , Codes and Manuals of the Northern Cape Provincial Legislature...... 20 4.3 . Policy mandates...... 20 4.4 . Relevant court rulings...... 21 4.5 . Planned policy initiatives...... 21 5.. ORGANISATIONAL STRUCTURE...... 22 6.. ENTITIES REPORTING TO THE SPEAKER...... 22
PART B: PERFORMANCE INFORMATION...... 23 1.. OVERVIEW OF LEGISLATURE PERFORMANCE...... 24
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1.1. Service Delivery Environment...... 24 1.1.1 . Situational analysis...... 24 1.1.2 . Performance environment...... 24 1.2 Organisational Environment...... 24 2.. STRATEGIC OUTCOME ORIENTED GOALS (2014/15)...... 25 3.. PERFORMANCE INFORMATION BY PROGRAMME...... 26 3.1. Programme 1: Administration...... 26 3.2. Programme 2: Facilities and Benefits for Members and Political Party Support...... 35 3.3. Programme 3: Parliamentary Services...... 37
PART C: CORPORATE GOVERNANCE...... 44 1.. INTRODUCTION – INSTITUTIONAL CORPORATE GOVERNANCE...... 45 1.1. RISK MANAGEMENT...... 45 1.2. FRAUD AND CORRUPTION...... 45 1.3. MINIMISING CONFLICT OF INTEREST...... 45 1.4. CODE OF CONDUCT...... 46 1.5. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES...... 46 1.6. PORTFOLIO COMMITTEES...... 46 1.7. SCOPA RESOLUTIONS...... 47 1.8. INTERNAL CONTROL UNIT...... 48 1.9. INTERNAL AUDIT AND AUDIT COMMITTEES...... 48 2. . AUDIT COMMITTEE REPORT...... 49
PART D: HUMAN RESOURCE MANAGEMENT...... 51 1.. INTRODUCTION...... 52 2.. OVERVIEW OF HUMAN RESOURCES...... 52 3.. HUMAN RESOURCES OVERSIGHT STATISTICS...... 54
PART E: FINANCIAL INFORMATION...... 77 REPORT OF THE AUDITOR-GENERAL...... 78 ANNUAL FINANCIAL STATEMENTS...... 83
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Office Bearers
Hon Kenny Mmoiemang, Hon Juanita Beukes, MPL MPL Deputy Speaker - ANC Speaker – ANC
Hon Bongiwe Mbinqo- Hon Gail Parker Hon Gladys Oliphant Gigaba MPL Chairperson of MPL - ANC MPL, Chief Whip - ANC Committees - ANC
Hon Alexandra Beukes Hon Maruping Lekwene Hon IT Dithebe MPL - ANC MPL, WHIP ANC MPL – ANC
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Hon FBP Makatong Hon Andrew Louw Hon Harold McGluwa MPL - ANC MPL – DA MPL – DA Leader of the official Opposition
Hon I Obaray Hon BM Babuseng Hon SH Stanfley MPL - DA MPL - DA MPL - DA
Hon PI Thole Hon ICC Fritz Hon Aubrey Baartman MPL - DA MPL - DA MPL, WHIP EFF
Hon Aubrey Matebus Hon Pakes Dikgetsi MPL – EFF MPL, Whip COPE
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A: GENERAL INFORMATION
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GENERAL INFORMATION
NORTHERN CAPE PROVINCIAL LEGISLATURE
PHYSICAL ADDRESS: Nobengula Extension, Galeshewe Kimberley 8301
POSTAL ADDRESS: Private Bag X5066 Kimberley 8300
TELEPHONE NUMBER/S: +27 53 839 8014 FAX NUMBER: +27 53 839 8094 EMAIL ADDRESS: [email protected] WEBSITE ADDRESS: www.ncpleg.gov.za
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LIST OF ABBREVIATIONS / ACRONYMS
AG Auditor General AO Accounting Officer ANC African National Congress APP Annual Performance Plan AR Annual Report ATC Announcements, Tablings and Committee Reports CFO Chief Financial Officer COPE Congress of the People DA Democratic Alliance EE Employment Equity EFF Economic Freedom Fighters ERP system Enterprise Resource Planning system FMPPLA Financial Management of Parliament and Provincial Legislatures Act HR Human Resources HRD Human Resources Development HRM Human Resources Management MDG Millennium Development Goals M&E Monitoring and Evaluation MEC Member of the Executive Council MPL Member of the Provincial Legislature MTEF Medium Term Expenditure Framework NDP National Development Plan NEHAWU National Health and Allied Workers Union NCOP National Council of Provinces NCPL Northern Cape Provincial Legislature NCPPF Northern Cape Political Party Fund NKP National Key Point NT National Treasury OD Organisational Development PC Portfolio Committee PFMA Public Finance Management Act QR Quarterly Report SC Standing Committee SCM Supply Chain Management
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FOREWORD BY THE SPEAKER
Hon M Mmoeiemang SPEAKER
The Northern Cape Provincial Legislature is pleased to present the 2014/2015 Annual Report to our respective stakeholders and most importantly the Northern Cape community at large. The achievements presented in this report indicate the remarkable progress made in fulfilling the mandate of the Legislature; that of Lawmaking, Oversight and Public Participation.
This annual report presented is the first since the inception of the Fifth Legislature following the May 2014 general elections, where the people of the Northern Cape entrusted, once more, the African National Congress to put into practice their manifesto. This annual report presents the dedication of the Members of the Provincial Legislature, supported by officials, to deliver on the pledge made to the electorate.
It is a reflection that all Members of the Legislature and the administration are dedicated in ensuring that the Legislature as the body charged with the responsibility of overseeing the work of the Provincial Executive and public entities, is itself accountable for the public resources at its disposal. It also provides a reflection of the quality of work conducted by Members of the Legislature as representatives of our people.
In ensuring that the MPLs are geared up for the next five years, the Legislature embarked on a first ever, strategic planning session for our various committees. Moving forward, the programme of the Legislature will be designed to effectively intensify our oversight work, monitoring and evaluation of government departments and municipalities, and making sure that the priorities of the National Development Plan (NDP) are fully implemented.
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One of the key priorities of the next five years is to promote and acknowledge our heroes and heroines of the liberation struggle and significant public figures who contributed to the betterment of our Province and our country at large. To achieve this we will be hosting memorial lectures at least quarterly, commencing with Taolo “Joe” Morolong. The plaque of “Joe” Morolong is also now a permanent feature on our “Wall of Remembrance” in the Legislature Building.
The Provincial Speaker’s Forum, where Speakers from all our municipalities engage, will continue to deliberate and speed up plans which aim to enhance good corporate governance, transparency, oversight and public participation, for improved service delivery at the level of local government.
Public participation in all legislative processes and committees remains critical. To further deepen public involvement, we will be bringing the Legislature even closer to our people. In the next financial year, the Legislature House Sittings will rotate amongst all the regions on a quarterly basis. This will not only increase the audience numbers in the public gallery, but also ensure the processes, practices and procedures are visibly exhibited to the citizens of the Province.
We constantly aspire to make the law-making process of both national and provincial legislation simple, inclusive and interactive when engaging with our communities, largely through public hearings and allowing public comment on different pieces of legislation.
The Legislature will continue to contribute and share best practices on an international platform and amongst the African continent, through the Commonwealth Parliamentary Association as well as the National Conference of State Legislators.
The Northern Cape Provincial Legislature remains committed to building an activist Legislature that seeks to advance the aspirations of the people of the Northern Cape. This we will do by continuously seeking better ways to improve our committees and being vigilant over the executive and municipalities, on how public monies are spent and ultimately improve the lives of our communities.
______Hon. M Mmoiemang SPEAKER TO THE NORTHERN CAPE PROVINCIAL LEGISLATURE
NCPL Procession: Official Opening of the Legislature
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DEPUTY SPEAKER’S STATEMENT
Hon JT Beukes DEPUTY SPEAKER
The financial year 2014/15 signalled the end of an OLD and beginning of the NEW legislative term. It should be acknowledged that a term change in a financial year could easily cause confusion but this change-over was handled with extreme professionalism and efficiency by all political parties and the Legislature Administration.
The dawn of the 5th Legislative term also brought an opportunity for “renewal” and improvements. This was whole- heartedly embraced by the newly elected political representatives. Not only did the orientation and Members’ induction go smoothly but Members from different political parties were soon planning together with the administration to lay out the direction of the Legislature for the next 5 years. The collective tone was thus set for the Northern Cape Provincial Legislature to be “an Activist Legislature advancing the aspirations of the people or the Northern Cape”.
This transitional year, however, was highlighted with many achievements for the Northern Cape Provincial Legislature. These include:
• Political: A smooth and professional political transition following the general and provincial elections and handing over to new political leadership
• Legislative The change of the financial legislation through the enactment of the Financial Management of Parliament and Provincial Legislatures Act
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• Policy Setting Inclusive long and medium term Strategic Planning setting the scene for policy, structural and budget realignment
• Administrative Improved capacity through the appointment of a permanent Chief Financial Officer (CFO) and re-assignment of competent official to critical positions. Improvement in the monitoring of performance of the Legislature and identifying methods to sustain and improve this performance
The performance of the Legislature would not have been possible if it was not for the political support and guidance of the Speaker, Hon MK Mmoiemang. Under his stewardship the Legislature continues to reach our people whilst simultaneously achieving its constitutionally mandated objectives.
Lastly, the achievements are largely as a result of a competent and capable administration under the leadership of the Secretary to the Legislature, Mr PB Moopelwa. This year clearly demonstrated the vigilance of our professional support staff during this transitional year.
In conclusion, the Northern Cape Provincial Legislature is an institution of the People, for the People and we will continue “to serve the people of the Northern Cape by building a developmental institution for effective law making, public participation, accountability and oversight over the executive and municipalities”.
______JT Beukes DEPUTY SPEAKER: NORTHERN CAPE PROVINCIAL LEGISLATURE
Speaker, Deputy Speaker and guests
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1. REPORT OF THE ACCOUNTING OFFICER
Mr PB Moopelwa SECRETARY TO THE LEGISLATURE
The financial year under review was a period of transition. The 4th Legislative term ended in May 2015 and in the same month, the 5th legislative term commenced. The year was a period categorised with new beginnings and improvements in certain areas. These include: • A change in the political leadership; • Smooth transition from the 4th to the 5th legislature; • A change in the NCPL legal regulatory framework; • Review and approval of policies; • An inclusive planning and budgeting process; • Improved monitoring of the Institutional performance at the level of Management and the Office of the Speaker; • Oversight conducted and Constitutional mandate effectively discharged; • Institutional Workstudy and Skills audit completed; • A new leave management system implemented; and • A Performance Management system procured and in process of being implemented.
During the year under review, the Legislature remained focussed on its strategic objectives to ensure attainment of the targets set in the 2009 to 2014 Strategic Plan and also the Annual Performance Plan (APP) of 2014/15. Additional to that, much effort was placed on addressing the audit findings identified in the 2013/14 financial year. This was done to ensure an improved audit outcome that reflects the efforts of all Members and employees of the Legislature.
Furthermore, the review of institutional policies continued during this financial year with a view of ensuring that the foundation laid by the policy framework is solid and stability can prevail. The finalisation of this review will be pursued in the ensuing financial year.
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Stabilisation of the institution has also been the priority during this financial year. The institution is serious in its efforts to reach a stable environment. Despite these efforts, vacancies of critical positions and acting appointments still persist. The Legislature will certainly be prioritising the filling of critical senior vacancies in the 2015/16 financial year.
The Legislature held 2 Sectoral Parliaments during this financial year, being, Youth Parliament and Women’s Parliament. These events formed part of the annual Public Education and Participation programme. The Legislature also undertook two oversight visits. The first oversight visit took place in the John Taolo Gaetsewe district, while the second oversight visit was spread over three regions, namely the Pixley Ka Seme, ZF Mgcawu and Namakwa regions.
The passing of legislation and debates takes place in the House. A total of 151 Committee meetings were held during the year and 30 House sittings took place where various Committee reports and legislation were tabled and debated. This demonstrates that the legislative machinery is indeed functioning effectively.
The Legislature also prides itself on the development of its human capital for both Members and employees. Training for Members of the Legislature (Certificate in Leadership & Governance) continued in the 2nd quarter of the financial year. The Legislature also awarded 11 bursaries to employees in order to enhance academic qualifications.
Strengthening the internal controls in the administration has continued and towards this end the Legislature procured and implemented a new leave management system which is aimed at automating and improving the leave record keeping function. This system replaces the previous manual system and also aims to address the prior year’s audit finding relating to leave liability calculation.
The Legislature also played a significant role in the international arena by participating in various Commonwealth Parliamentary Association events which took place in Africa, nationally and internationally events. To this extent the institution has been able to participate in the CPA Africa regional conference and the CPA international conference, as well as the NCSL conference.
NCPL employees participating at Inter Legislature Games
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1.1 OVERVIEW OF THE FINANCIAL RESULTS OF THE LEGISLATURE:
1.1.1 DEPARTMENTAL RECEIPTS 2014/2015 2013/2014 Estimate Actual (Over)/Under Estimate Actual (Over)/ Departmental receipts Amount Collection Amount Under Collected Collected Collection
R’000 R’000 R’000 R’000 R’000 R’000 Sale of goods and services 2,371 91 2,280 - 67 (67) other than capital assets Interest, dividends and 177 1,024 (847) 169 342 (173) rent on land Sale of capital assets - 140 (140) Financial transactions in - 241 (241) 2,258 98 2,160 assets and liabilities Total 2548 1,496 1052 2,427 507 (1,920)
In terms of Section 22 (1) (a) of the Public Finance Management Act (Act 1 of 1999) (PFMA), revenue collected by a Provincial Legislature is excluded from the Provincial Revenue Fund. Section 22 (5) of the PFMA further directs that money received by a Provincial Legislature must be paid into an account opened by the Legislature. The revenue collected by NCPL does therefore not form part of it voted funds.
An under collection is evident under sale of goods and services other than capital assets due a classification error when compiling the annual budget. The expectation that R 2.371 million would be received was on the basis recovery of previous year. Under the current financial management model, previous year revenue is written from revenue accrual account, which is payable to current year revenue. This is a book entry to ensure compliance with the cash basis of accounting. The funds should have been recorded under estimates for financial transactions in assets and liabilities. In the previous period these transactions were estimated, but due an update in the accounting system, there was no longer a need, thus the technical under collection of R 1.052 million.
In terms of interest, the funding received for unauthorised expenditure ensured favourable bank balance throughout the financial year resulting in higher than expected interest receipts. Disposal of assets approved during the financial accounted for sale of capital assets.
The disposal was not initially planned, but in preparation for the implementation of the Financial Management of Parliament and Legislatures Act (Act 10 0f 2009), it was considered imperative to ensure that only assets which are used in the operations of the Legislature be valued and accounted for in terms GRAP.
The major reason for the increase from increase in actual collection since the previous period is attributable to interest.
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1.1.2 PROGRAMME EXPENDITURE 2013/2014 2012/2013 Programme Name Final Actual (Over)/ Under Final Actual (Over)/ Appropria- Expendi- Expenditure Appropria- Expendi- Under Ex- tion ture tion ture penditure R’000 R’000 R’000 R’000 R’000 R’000 Administration 54,783 53,150 1,633 44,394 45,652 (1,260) Facilities for members and 40,253 40,196 57 39,003 39,003 - Political parties Parliamentary Services 41,841 38,112 3,729 37,236 37,236 - Total 136,877 131,458 5,419 120,631 121,891 (1,260)
In terms of spending trends, the Northern Cape Provincial Legislature under-spent on its voted funds by an amount of R5,419 million or 4% of it voted funds. See notes to the Appropriation Statement in the Annual Financial Statements for further elaboration on the details of under-spending.
1.1.3 VIREMENTS/ROLL OVERS
No viroment or roll over was applied in the current financial year.
1.1.4 UNAUTHORISED, FRUITLESS AND WASTEFUL EXPENDITURE
No unauthorised expenditure was incurred in the year under review.
An amount of R0.002 million was recorded as fruitless and wasteful. This amount relates to interest on overdue municipal accounts. The accounts relate to municipal accounts for our regional offices, which as a result of the postal and registry systems reach our payments section after due date for payment. Management is in the processes of reviewing the registry system with particular reference to municipal accounts sent from regions, to ensure that we receive the accounts with sufficient time available to exercise our internal payment controls before the due date of the payments.
1.2 FUTURE PLANS OF THE NCPL
The NCPL expects to bear the fruit of implementation of its audit action plan in 2014/15 and 2015/16 audit outcome. Most of the findings identified by the AG in the 2013/14 financial year have been addressed. Key milestones that the NCPL aims to pursue during the 2015/16 financial year are the development of a comprehensive institutional strategies and frameworks. These include:
• The Institutional governance framework; • Committee resolution tracking mechanism; • Monitoring and evaluation Framework; • Gender Mainstreaming Framework; and • Public Participation Strategic Framework.
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The institution will be filling critical positions when it implements the results of the recently completed work study. A new proposed organogramme will be approved during the 1st quarter of the 2015/16 financial year. The proposed structure will substantially reduce the NCPL vacancy rate.
The NCPL will also be implementing the transitional arrangements of the Financial Management of Parliament and Provincial Legislatures Amendment Act, 2014, such as the implementation of new procurement regulations, an accounting system based on accrual accounting and an Enterprise Resource Planning (ERP) system.
Provincial treasury has allocated an amount of R30 million for addressing the structural defects of the Legislature building. The Legislature will therefore be undertaking this huge capital project during the 2015/16 financial year.
1.3 PUBLIC PRIVATE PARTNERSHIPS
The Northern Cape Provincial Legislature has not entered into any public private partnership.
1.4 NEW OR PROPOSED ACTIVITIES
New activities are included in the NCPL Five-year Strategic Plan and the 2015/16 Annual Performance Plan.
In conclusion, the year ahead marks the beginning of a five-year strategy aimed at improving the institutional effectiveness. It is only through hard work and collaboration that we will be able to support MPLs in serving the people of this Province diligently by ensuring that we live up to our institutional motto: “Vigilant always for our people”.
APPROVAL AND SIGN OFF
______PB Moopelwa SECRETARY TO THE LEGISLATURE NORTHERN CAPE PROVINCIAL LEGISLATURE DATE: 31 MAY 2015
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2. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF THE ACCURACY OF THE ANNUAL REPORT
To the best of my knowledge and belief, I confirm the following: All information and amounts disclosed throughout the annual report are consistent. The annual report is complete, accurate and is free from any omissions. The annual report has been prepared in accordance with the guidelines on the annual report as issued by National Treasury.
The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury.
The Accounting Officer is responsible for the preparation of the annual financial statements and for the judgements made in this information.
The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the annual financial statements.
The external auditors are engaged to express an independent opinion on the annual financial statements.
In my opinion, the annual report fairly reflects the operations, the performance information, the human resources information and the financial affairs of the department for the financial year ended 31 March 2015.
Yours faithfully
______Mr PB Moopelwa SECRETARY TO THE LEGISLATURE Date: 31 May 2015
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3. STRATEGIC OVERVIEW
3.1 VISION
An activist Legislature advancing the aspirations of the people of the Northern Cape.
3.2 MISSION
To serve people of the Northern Cape by building a developmental institution for effective law making, public participation, accountability and oversight over the executive and municipalities.
3.3 MOTTO
“Vigilant always for our people”.
3.4 VALUES
Value Value definition Selflessness We are people-centred in all our intentions and actions Integrity We are truthful, ethical, open, honest and transparent in all we do Accountability We are responsible, reliable and answerable for our actions Professionalism Consistent service excellence in performance delivery and execution of our mandate/ roles both of support and oversight Transparency We are always open to scrutiny Responsiveness We value our stakeholders and are considerate, caring and timely Innovation We promote and embrace change and new ideas
NCPL Choir practicing at the Inter Legislature Games
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4. LEGISLATIVE AND OTHER MANDATES
Section 114.1 of the South African Constitution states that:
1. In exercising its legislative power, a Provincial Legislature may- a) Consider, pass, amend or reject any Bill before the Legislature; and b) Initiate or prepare legislation, except a money bill.
2. A Provincial Legislature must provide for mechanisms- a) To ensure that all Provincial Executive organs of state in the province are accountable to it; and b) To maintain oversight of- i) The exercise of Provincial Executive Authority of the Province, including the implementation of Legislation; and ii) Any Provincial Organ of State.
Section 118(1) and (2) mandates the legislature to ensure public access to and involvement in all processes of the legislature.
4.1 THE NORTHERN CAPE PROVINCIAL LEGISLATURE ABIDES BY THE FOLLOWING STATUTES AND POLICIES:
• The Constitution of the Republic of South Africa; • Labour Relations Act, No. 66 of 1995 and other related labour legislation; • Remuneration of Public Office Bearers Act, No. 92 of 1997; • Powers, Privileges and Immunities of Parliaments and Provincial Legislatures Act, No.4 of 2004; • Northern Cape Party Political Fund Act, No 7 of 2009; • The Northern Cape Petitions Act, No. 8 of 2009; • The Northern Cape Provincial Legislature Services Act, No. 2 of 2011; • Northern Cape Legislature Witness Act, No 3 of 2013; • Financial Management of Parliament Act, No 10 of 2009; and • Financial Management of Parliament Amendment Act, No 34 of 2014.
4.2 RULES, CODES AND MANUALS OF THE NORTHERN CAPE PROVINCIAL LEGISLATURE:
• Standing Rules of the Legislature; • Code for the Financial Administration of the Northern Cape Provincial Legislature; • Northern Cape Provincial Legislature: Performance Information Reporting Manual 2012; and • Policies of the Legislature.
4.3 POLICY MANDATES: • Procurement regulations issued in terms of the Financial Management of Parliament Amendment Act; and • Regulations issued in terms of the Political Party Fund Act.
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4.4 RELEVANT COURT RULINGS:
No recent court rulings found to be applicable.
4.5 PLANNED POLICY INITIATIVES:
The Northern Cape Provincial Legislature progressively aims to align with the legislature sector framework of monitoring and evaluation which focuses on results-based management. The result based management framework integrates strategy, people processes, resources and measurement resulting in better decision-making and transparency.
In addition the Legislature plans to Implement the transitional arrangements set in terms of the Financial Management of Parliament and Provincial Legislatures Act (as amended). The most significant changes required by the act is the implementation of a accrual accounting system and an Enterprise Resource Planning system.
The Legislature further intends to continue with the review of internal policies and amend the Petitions Act.
Public Accounts Chairpersons forum
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5. ORGANISATIONAL STRUCTURE
The NCPL has recently concluded a work-study and institutional skills audit. The implementation of the results obtained from these two processes will be high on the institutional list of priorities. The work-study has resulted in a new organisational structure, that will be presented to the Rules Committee for adoption early in the new financial year.
The implementation of the new organogramme and the workstudy results will be a complex matter that will require substantial consultation with the representative trade union and affected individuals. Towards this end, the NCPL will be requesting the CCMA to facilitate the consultation process in order to promote fairness and reduce / eliminate the possibility of job losses.
During the period under review, the organisational structure approved in 2008 during the 3rd Legislature remained in operation.
INTERNAL AUDIT OFFICE OF THE SPEAKER MANAGER - TREASURY COMMITTEE SERVICES
INTERNAL AUDITOR OFFICE OF THE SECRETARY LEGAL SERVICES GOVERNMENT GAZETTE
PARLIAMENTARY SERVICES
PROCEDURAL AND PUBLIC EDUCATION HANSARD AND CORPORATE SERVICES SECURITY AND FINANCIAL RESEARCH AND LANGUAGE RECORDS MANAGEMENT COMMUNICATIONS SERVICES
NCOP AND HUMAN RESOURCES SECURITY AND FINANCIAL SALARIES AND PROCEEDINGS PUBLIC REPORTING MANAGEMENT SAFETY SERVICES MANAGEMENT BOOKKEEPING EDUCATION SERVICES ACCOUNTING
COMMITTEE INFORMATION RECORDS BUDGET & SERVICES COMMUNICATIONS INTERPRETATION TECHNOLOGY MANAGEMENT & SUPPLY CHAIN FINANCIAL SERVICES AUXILIARY MANAGEMENT CONTROL SERVICES RESEARCH AND EMPLOYEE HEALTH AND LIBRARY WELLNESS & SPECIAL PROCUREMENT SERVICES PROGRAMMES
ASSET MANAGEMENT AND LOGISTICS
6. ENTITIES REPORTING TO THE SPEAKER
The table below indicates the entities that report to the Speaker. Name of Entity Legislative Mandate Financial Relationship Nature of Operations Northern Cape Northern Cape Political Dependent on Political Party Fund funding political Political Party Fund Party Fund Act no. 7 of transfers from the party operations at the NCPL. 2009. NCPL
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B: PERFORMANCE INFORMATION
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1. OVERVIEW OF LEGISLATURE PERFORMANCE
1.1 SERVICE DELIVERY ENVIRONMENT
1.1.1 Situational analysis
A year after the national elections 2014, the Legislature is fully functional having successfully inducted new political principals, which brought about a change in political parties. The transition from the 4th to the 5th Legislature was indeed seamless in all respects as the institution managed to resume the discharge of its Constitutional Mandate merely three months after the establishment of the new term.
During the year under review the administration of the Legislature was engaged in planning, reprioritising and reengineering its business processes in order to steer the institution into a renewed strategic direction. This was achieved through the development of the new five-year strategic plan and Annual Performance Plan 2015/16; but also by way of ensuring that the institutional policy framework and resources (both human and capital) is aligned to the demands of the 5th Legislature. Toward this end the legislature embarked on a workstudy and a skills audit to align the organisational structure to the strategic direction and the budget of the Legislature.
As at end of March 2015, the Legislature finds itself at a juncture where many developments have taken place rapidly within a twelve month period. At this point the impact made by these developments is yet to be observed. The newly established institutional plans are also just being implemented. Not enough time has elapsed to yield tangible results.
1.1.2 Performance environment
The Northern Cape Provincial Legislature’s role and ultimate objective is to represent the people of the Northern Cape and ensure a government by the people in terms of the Constitution. It achieves this by preparing legislation, overseeing the executive and by facilitating public involvement in the processes of the Legislature and its committees.
During this term the Legislature intends to focus its resources on implementing the NCPL Oversight Model, Improve the Profile of MPLs and fully implement the Financial Management of Parliament and Provincial Legislatures Act of 2009, as amended.
The institution will track its performance by way of strengthening institutional governance and strengthening its capacity in critical areas such as HR and Finance (to effectively discharge the treasury function) Monitoring, evaluation and planning, Risk and Compliance Management, as well as Internal Audit, amongst others. As part of the institutional governance strategy, the NCPL also intend to establish a board to review its financial and non-financial performance and oversee the corporate governance functions.
1.2 ORGANISATIONAL ENVIRONMENT
The Northern Cape Provincial Legislature (NCPL) comprises of 30 Members inclusive of the Members of the Executive Council. The composition is made up as follows: the Premier, ten (10) Members of the Executive Council plus nineteen (19) Members of the Legislature (MPLs) which includes the Speaker and Deputy Speaker. The Administration has an approved Organisational Structure (approved in 2008) totalling one-hundred-and-eighty-seven (187) positions. One- hundred-and-forty-five (145) positions are filled by permanent, role playing and contract employees and forty-two (42)
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positions are vacant. Employees support the MPLs, the House and Committees to execute their constitutional mandate. The Legislature has completed a review of its organisational structure in order to align the institutional Human Resources with the NCPL budget and strategic priorities. The NCPL Management is confident that the alignment of all resources with the strategic direction will substantially improve institutional effectiveness.
The seat of the NCPL is in Kimberley. The Institution also has five (5) regional offices in the Northern Cape Province and one NCOP Office in Cape Town. The Cape Town office supports the Northern Cape‘s Permanent and Special Delegates in their official business in and around Cape Town as well as in the country as determined by the NCOP’s programme from time to time. The regional offices of the NCPL are outreach extension offices, supporting and enhancing public education and participation in the province.
With the number of MPLs limited to 19, there is a need for Members to serve on multiple Legislature Committees to effect the Legislature’s mandate. The geographic spread of the Northern Cape and the low density of its population require improved planning and diligence in spending the institutional budget to ensure the Legislature effectively executes its mandate.
2. STRATEGIC OUTCOME ORIENTED GOALS (2014/15)
Strategic Goals Strategic Outcomes To deepen and entrench a The Legislature managed to host a Youth Parliament and a Women’s people-centred democracy in Parliament. Additional to the above 6 public hearings were held on the Northern Cape. national legislation. Pre-hearing workshops were conducted prior to the commencement public hearings. To strengthen Institutional Due to the sector focus and the 5th democratic elections, Members could not capacity to render support complete the 3rd phase Members Capacity Building Programme, therefore it to Members and Committees continued in the 2014/15 financial year. to fulfil the Legislature’s The Bursary fund is a means by which the Legislature aims to assist Constitutional Mandate. employees to develop themselves by studying through SAQA accredited and registered institutions. For the 2014 academic year, eleven (11) employees were awarded 100% bursaries. To ensure that the Legislature With regard to the improvement of our public participation mechanisms, a optimally carries out its sector framework for public participation has been developed by the South Constitutional Mandate. African Legislative Sector. The Northern Cape Provincial Legislature facilitated the public participation processes that included workshops, consultations, surveys and the collection of inputs from the people of the Northern Cape which ultimately culminated into the final framework. The Legislature has intensified its oversight function by adopting a customized version of the Sector Oversight Model (SOM). This model was piloted in three committees during the 2014 financial year in the areas of Health, Education and Agriculture. The main elements of the Oversight Model in the Province are being implemented. These include budget vote presentations, APP presentations, quarterly report and annual report presentations.
25 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
3. PERFORMANCE INFORMATION BY PROGRAMME
3.1 PROGRAMME 1: ADMINISTRATION
Purpose: To establish an effective Legislature governance structure that will ensure that the institution operates optimally. This programme consists of six sub-programmes: • Office of the Speaker; • Office of the Chairperson of Committees; • Office of the Secretary; • Office of the CFO; • Corporate Services; and • Security and Records Management.
The main objectives and services of these sub-programmes are as follows: • To promote good Governance in the Legislature; • To coordinate the programmes and functions of Committees of the Legislature; • To provide Strategic Leadership of the Administration; • To provide sound Financial Management in the Legislature; • To provide Corporate Services support to Members and employees of the Legislature; and • To provide Security Services to the Legislature.
Strategic objectives: • Strengthen the governance and oversight structures of the Legislature; • To provide leadership and ensure accountability in the administration of the Legislature; • To enhance and strengthen the capacity of Members and employees; and • To develop oversight programme for Committees of the Legislature.
Strategic objectives: Programme Name: ADMINISTRATION Strategic objectives Actual Planned Target Actual Achievement Deviation Comment Achievement 2014/2015 2014/2015 from planned on 2013/2014 target to deviations Actual Achievement for 2014/2015 Strengthen the Controlled and Control and Governance None None governance and monitored monitor governance structures of the oversight structures governance structures of the NCPL controlled and of the Legislature structures of NCPL monitored the NCPL
26 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Programme Name: ADMINISTRATION Strategic objectives Actual Planned Target Actual Achievement Deviation Comment Achievement 2014/2015 2014/2015 from planned on 2013/2014 target to deviations Actual Achievement for 2014/2015 To provide Reports on Develop and Regulatory controls None None leadership the actual implement regulatory and plans developed; and ensure performance controls, plans and Performance Reports accountability in submitted provide performance submitted the administration reports of the Legislature To enhance Workplace Skills Development of an NCPL Human None None and strengthen Plans organizational Human Capital Strategy the capacity of Capital Strategy; developed; Members and HR Plan Implement the OD employees approved by 31 and OD and HR Plans March annually HR Plans implemented To develop Quarterly A Developed Year 1 Annual plan & 4 None None oversight Programmes Plan by end June Quarterly Programme programmes for developed 2014 Frameworks Committees of the developed Legislature
Performance indicators Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Programme / Sub-programme: OFFICE OF THE SPEAKER Strengthen 1 Meeting per 4 Quarterly 4 Quarterly None None the overall Quarter with meetings between meetings held governance of the Secretary & Speaker and Senior between Speaker the Legislature CFO were Held Managers and Senior Managers Number of 29 House 22 House sittings 29 House sittings 7 More House Target House sittings sittings held sittings held exceeded scheduled in Legislature Programme framework
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Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Monitor 4 quarterly 4 Quarterly 1 quarterly 3 Quarterly Target not budget and expenditure Expenditure expenditure report expenditure achieved expenditure reports Reports presented presented to the reports not Deviation 3 presented to the sub- sub- committee on presented to the to the sub- committee on budget sub-committee on committee on budget budget budget Programme / Sub-programme: OFFICE OF THE CHAIRPERSON OF COMMITTEES To develop 4 quarterly Implementation 1 Year plan and None None an oversight legislature of the year plan 4 quarterly programme for frameworks to include 1 legislature Committees of prepared and Annual framework programme the Legislature approved - and 4 quarterly frameworks more than 100 legislature developed meetings held programme and 1 oversight frameworks visit conducted Programme / Sub-programme: OFFICE OF THE CHAIRPERSON OF COMMITTEES Timeous New indicator Development Annual Plans None None preparation of of Annual Plans for 6 Portfolio Annual Plans of 6 Portfolio Committees for Committees developed six (6) Portfolio Committees Submission New indicator Submission of 12 Quarterly 12 reports not Target not of Quarterly 24 Quarterly Performance submitted achieved Performance Performance Reports of Deviation 12 Reports of Reports of Portfolio Portfolio Portfolio Committees Committees Committees submitted
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Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Programme / Sub-programme: OFFICE OF THE SECRETARY Performance 3 quarterly Submission of 4 4 quarterly None None Management performance quarterly performance Reports management performance management completed and reports management reports submitted submitted 14 submitted reports days after the end of each quarter. Timeous APP completed 2014/15 Annual 2014/15 Annual None None preparation of Performance Plan Performance Plan Annual developed developed Performance Plans for following financial year. Programme / Sub-programme: OFFICE OF THE SECRETARY Timeous 2012/13 1 Annual report 2013/14 annual None None completion and annual report completed report completed submission of completed and submitted and submitted Annual Report and submitted Facilitation of Policy sessions Development 13 reviewed 7 policies not Target not optimal policy held, policies and review of 20 policies approved approved achieved development reviewed, but policies no policies approved Conduct 1 Awareness 2 Awareness 3 Awareness 1 more programme Target Gender and programme Programmes Programmes held exceeded disability conducted awareness programmes
Reasons for deviations: • Policy review scope was increased to include all Legislature policies which prolonged the review process; • More House sittings were required to deal with Provincial Money Bills and related matters; and • The Budget sub-committee did not meet quarterly.
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Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Programme / Sub-programme: OFFICE OF THE CFO Submission of 3 Dashboard 4 Dashboard 2 Dashboard 2 dashboard Performance Key Controls Reports Reports Reports submitted reports not evidence (Dashboard) submitted submitted was not Report within forthcoming. 14 days after Only validated the end of each data for 2 quarter of 4 targets achieved Completion 1 Budget Book 1 Budget book 1 Budget book None None and approval of submitted Completed the Legislature to Provincial annual budget Treasury as per the Legislative framework Improved budget New indicator 12 Expenditure 9 Expenditure 3 Expenditure Performance management/ report registers report registers report registers evidence Improve not submitted could not be Unauthorized retrieved for expenditure 3 months of management the financial year. This was due to the loss of an internal mail register Completion Achieved 4 Demand 4 Demand None None and submission Management Plan Management Plan of Quarterly reports reports completed Demand Management Plans Completion NA 4 Acquisition 4 Acquisition None None and submission Management Plan Management Plan of Quarterly reports reports completed Acquisition Management Plans
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Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Programme / Sub-programme: CORPORATE SERVICES Implementation 4 Quarterly 4 Quarterly Reports 4 Quarterly None None of the IT Master Reports on on Implementation Reports on Plan Implementation of the IT Master Implementation of of the IT Master Plan to incl the the IT Master Plan Plan following: SITA submitted Service level management, Internet-Solutions Service level agreement, Technical IT agreement, IT demand Management plan, IT network infrastructure Develop New Indicator Develop 4 Quarterly None None Organizational Organizational Reports on the Human Capital Human Capital development of Strategy Strategy; the Human Capital Strategy submitted
1 Human Capital Strategy developed Implementation 2 quarterly 4 Quarterly 4 quarterly reports None None of HR Plan reports Reports on submitted developed Implementation of HR Plan to include the following: recruitment and selection; conditions of employment; performance management; leave admin, salary and benefit admin; labour relations and OHS
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Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Programme / Sub-programme: CORPORATE SERVICES Implementation 1 Quarterly 4 Quarterly Reports 4 Quarterly None None of the OD Plan report on on Implementation reports on implementation of the OD Plan implementation of of OD plan to include the OD plan submitted developed following: OD structure & design; OD Management of training; career management and succession planning; employment equity; employee and Member orientation; relationship building Number of Continued with Completion Training modules None None capacity building the completion of training in for leadership and programmes of 3rd phase Leadership and governance were presented for Certificate in governance completed. Members Leadership & Governance
Programme / Sub-programme: SECURITY AND RECORDS MANAGEMENT Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Educated 3 security 4 quarterly 3 security 1 security Target not and informed awareness awareness awareness awareness achieved: stakeholders sessions programmes programmes programme not Deviation 1 conducted conducted conducted Reporting on 4 quarterly 4 quarterly 2 quarterly 2 quarterly reports Target not Security audits: security audits reports on the reports on not submitted achieved Compliance conducted implementation security audits Deviation 2 in executing of the security and awareness the Security awareness plan implementation Awareness Plan submitted
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Programme / Sub-programme: SECURITY AND RECORDS MANAGEMENT Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Implementation 4 quarterly 4 quarterly 4 quarterly None None of the Records implementation implementation implementation Management reports of reports of reports file plan the Records the Records completed Management Management plan completed plan to incl the following: capturing of amendments to file plan, submission of amendments, communication of approved amendments Implementation 4 U-AMP 4 quarterly 4 U-AMP None None of the Facilities Progress Facilities User Asset Progress reports User Asset reports Progress reports on prepared and Management prepared and implementation to submitted. plan (U-AMP) submitted. include minor and major maintenance of building
Reasons for deviations: • New Standing and Portfolio committees were established as part of the inception of the 5th Legislature during the first few months following the national elections. Some committees took longer than others to function optimally. This impacted negatively on the achievement of selected objectives.
Strategy to overcome areas of under performance • The institutional performance was discussed quarterly at Management Committee meetings; and • The Speaker and Deputy Speaker were briefed quarterly on the institutional performance and expenditure.
Changes to planned targets • No changes were made to performance indicator or targets after tabling the annual performance plan.
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Sub-programme expenditure Sub- 2014/2015 2013/2014 Programme Final Actual (Over)/Under Final Actual (Over)/Under Name Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure R’000 R’000 R’000 R’000 R’000 R’000 Office of the 7,720 7,723 (3) 100,0% 4,583 4,583 Speaker Office of the 5,709 5,383 326 94,3% 4,410 4,410 Secretary Financial 15,211 16,746 (1,535) 110,1% 14,644 15,052 Management Corporate 11,459 9,879 1,580 86,2% 10,028 10,028 Services Security 14,684 13,419 1,265 91,4% 10,727 11,579 and Records Management Total 54,783 53,150 1,633 97,0% 44,392 45,652
NCPL Protocol Team
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3.2 PROGRAMME 2: FACILITIES AND BENEFITS FOR MEMBERS AND POLITICAL PARTY SUPPORT
Purpose: To render administrative support to Political Office Bearers and Members in order to enable them to perform their constitutional obligations/mandate.
Sub-programmes: This programme does not comprise of sub-programmes
Strategic objectives: • To enable Members to execute their Constitutional mandate
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objectives: Programme Name: MEMBERS FACILITIES Strategic Actual Planned Target Actual Deviation Comment on objectives Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 To enable Annual Manage the Political Annual None None Members to allocations Party Fund i.t.o allocations execute their paid to political legislation and paid to political Constitutional parties quarterly. the Constituency parties quarterly mandate Allowance i.t.o the policy Caucus fund Manage the caucus Caucus fund None None Managed fund in managed and terms of policy and Spending did ensure spending is in not exceed the line with the budget budget
NCPL MPLs at Official Opening of the Legislature
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Performance indicators Programme / Sub-programme: Performance Actual Planned Actual Achievement Deviation Comment on Indicator Achievement Target 2014/2015 from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Annual 4 payments were 4 payments The Legislature More than 4 Despite the Allocations made in line made for made 22 PPF payments were fact that more paid to political with relevant the PPF and payments and made in terms of frequent parties quarterly legislation as Constituency 23 Constituency the PPF due to payments were planned Allowance, allowance some payments made, the NCPL in line with payments. A total made prior to did not exceed legislation. of 45 payments elections and the budget were made. again after allocated. elections. Ensure spending Budget spent as 100% of 100% of budget None None is in line with the planned budget spent; Spending budget. was in line with the policy
Reasons for deviations: • The 2014/15 financial year coincided with the National Elections. This caused the NCPL to make pro-rata payments prior to elections in order to enable MPLs to execute their constitutional mandate. After the elections new MPLs were sworn into office and some political parties did not return. This resulted in additional payments made to new MPLs and new Political Parties.
Strategy to overcome areas of under performance NA
Changes to planned targets No changes were made to performance indicator or targets after tabling the annual performance plan.
Sub-programme expenditure 2014/2015 2013/2014 Sub- Final Actual (Over)/Under Final Actual (Over)/Under Programme Appropriation Expenditure Expenditure Appropriation Expenditure Expenditure Name R’000 R’000 R’000 R’000 R’000 R’000 Members 5,584 5,138 446 92,0% 5,190 5,190 Facilities Political 34,669 35,057 (388) 101,1% 33,813 33,813 Parties Support Total 40,253 40,196 57 99,9% 39,003 39,003
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3.3 PROGRAMME 3: PARLIAMENTARY SERVICES
Purpose: To provide the House, Committees and Members with procedural research, information and Hansard services in the execution of their Constitutional Mandate as well as all other functions delegated by the House.
Sub-programmes: This programme consists of five sub-programmes • Public Education and Communication; • Committees, Research and Library Services; • Legal Services; • NCOP and Proceedings; and • Hansard Services.
The main objectives and services of these sub-programmes are as follows: • To provide library and research services; • To provide legal and procedural advice; • To facilitate public involvement in the legislative and policy formulation process of the Legislature; • To consider legislation referred to the Province by the NCOP; • To provide secretarial services to committees of the Legislature; and • To provide reporting, translating and interpretation services.
Strategic objectives: • To encourage public participation in the processes of the Legislature and its Committees; • Make law-making an interactive process and further promote its impact; • Supporting the Committees of the Legislature in promoting the highest standard of oversight over municipalities, government departments and its agencies; and • Improve communication in all processes of the Legislature.
Strategic objectives, performance indicators, planned targets and actual achievements Parliamentary Services directly serves the constitutional core function of public participation, law making and oversight.
PUBLIC PARTICIPATION Considering the vastness of the province and limited budget, much effort has been made to educate the public by way of outreach workshops, to allow for a petitions process, to advertise the business of the Legislature and produce educational leaflets and material.
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IMPLEMENTATION / LAWMAKING: Legal Services, NCOP and Hansard render an invaluable service to simplify, summarise and workshop national and provincial legislation in the four predominant languages of the province to ensure an interactive process.
OVERSIGHT. Oversight was conducted by way of oversight meetings under the guidance of the Sector Oversight Model (SOM). Three committees were piloted, namely: Health, Education and Agriculture. House business and Committee meetings are recorded and transcribed by Hansard Services.
Strategic objectives: Programme Name: PARLIAMENTARY SERVICES Strategic Actual Planned Target Actual Deviation Comment objectives Achievement 2014/2015 Achievement from planned on 2013/2014 2014/2015 target to Actual deviations Achievement for 2014/2015 Encourage public Outreach Public involvement Public None None participation in workshops held in the processes of involvement in the processes of and stakeholder the NCPL the processes of the Legislature parliaments the NCPL and its conducted as Committees. planned Improve An approved Implement the NCPL Selected quarterly Target communication strategy for the Communication Communication reports on the not fully in all processes of NCPL strategy for the strategy not fully implementation achieved the Legislature Legislature implemented of the Communications strategy not submitted Supporting the Oversight was Oversight are Oversight was None None Committees of conducted as conducted as conducted as the Legislature planned planned planned in promoting the highest standard of oversight over municipalities, government departments and its agencies. Make law-making Comprehension Educate the public The public was None None an interactive level of the about laws passed educated about process and Legislation laws passed further promote promoted its impact.
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Performance indicators Programme / Sub-programme: PUBLIC EDUCATION AND COMMUNICATIONS Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Number of 2 Sectoral 2 Sectoral 2 Sectoral None None Sectoral Parliaments held: Parliaments. Parliaments Parliaments held Youth Parliament held: Youth and Women’s Parliament parliament. and Women’s parliament. Number of 75 Outreach 40 Outreach 34 workshops 6 workshops not Performance Outreach workshops workshops conducted conducted - 2 evidence was workshops conducted key employees in not forthcoming. the department Only validated was not in office data for 34 of 44 for extended targets achieved periods of time. Promote / 4 workshops on 4 Quarterly 3 Quarterly 1 Quarterly Performance Implement the communication Implementation Implementation report not evidence was Communications strategy conducted Reports on the Reports on the submitted not forthcoming. Strategy Communication Communication Only validated Strategy to Strategy data for 2 of 3 incl: Corporate compiled targets achieved branding; inclusive of internal & Corporate External branding; Communication; internal & Content External Management Communication; and Media Content Liaison. Management and Media Liaison.
Reasons for deviations: • During the period under review selected key personnel was not in place in the Public Education and Communications department. This impacted negatively on the achievement of objectives.
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Programme / Sub-programme: COMMITTEES & RESEARCH SERVICES Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Sector Oversight Customised SOM Implement the Customised Target exceeded More meetings Model implemented: Sector Oversight Sector Oversight than the target implemented QR1: 26 Model Model were scheduled and reviewed meetings; implemented; and took place. accordingly. QR2: 13 meetings; 151 meetings QR3: 3 meetings; held & QR4: 79 meetings. Draft and Annual Research Implement the Annual Research None None monitor the project plan annual research Project Plan implementation implemented. project plan implemented of the annual - 4 quarterly research project implementation plan reports on the annual research project plan prepared Compile and Strategies Implement the Library marketing None None implement the implemented. Library marketing and collection Library marketing and collection development strategy as well development strategies as the collection strategies implemented development - 4 quarterly strategy implementation reports on the implementation of the library marketing and collection development strategies prepared
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Programme / Sub-programme: LEGAL SERVICES Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Number of 4 summaries Produce 4 4 summaries None None simplified completed summaries completed summaries of provincial Legislation Prepare a manual 1 manual Produce 1 1 manual None None on legislation prepared manual produced administered by Departments
Programme / Sub-programme: NCOP & PROCEEDINGS Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Number of 5 workshops 5 workshops on 4 workshops 1 workshop not Target not workshops were held. legislation held held achieved: conducted on deviation 1 legislation passed. Number of articles 2 articles 4 articles on 4 articles None None contributed in the produced legislation newsletter Number of radio 1 radio interview 4 radio 2 radio 2 radio Target not interviews. took place. interviews on interviews interviews did achieved: legislation. not take place deviation 2
Reasons for deviation • 1 NCOP workshop could not be held due to the NCPL programme and budget constraints.
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Programme / Sub-programme: HANSARD SERVICES Performance Actual Planned Target Actual Deviation Comment on Indicator Achievement 2014/2015 Achievement from planned deviations 2013/2014 2014/2015 target to Actual Achievement for 2014/2015 Production of 6 leaflets were Translate 10 2 leaflets Did not reach the Target not multilingual translated leaflets and translated; annual target achieved: documents. 16 legislative 4 legislation 11 legislative 7 more legislative Deviation 8 summaries summaries into 1 summaries summaries Target translated official language translated translated exceeded
Number of 32 transcripts of 26 Transcripts of 27 Transcripts Target exceeded None transcripts. House sittings House sittings of House sittings by 1 Target not produced 30 Transcripts of produced 25 transcripts of achieved: 7 Transcripts of public hearings 5 Transcripts of public hearing not Deviation 25 public hearings 80 transcripts public hearings produced Target not produced of committee produced 35 transcripts achieved: 44 transcripts meetings 45 transcripts of committee Deviation 35 of committee 12 Transcripts of of committee meetings not Target not meetings other meetings meetings produced achieved: produced produced 9 transcripts of Deviation 9 12 Transcripts of 3 Transcripts of other meetings other meetings other meetings not produced produced produced
Reasons for deviation • Lack of human capacity; • Lack of policy to regulate priority and work flow
Strategy to overcome areas of under performance • The institutional performance was discussed quarterly at Management Committee meetings; and
Changes to planned targets No changes were made to performance indicator or targets after tabling the annual performance plan.
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Sub-programme expenditure 2014/2015 2013/2014 Sub- Programme Final Actual (Over)/ Final Actual (Over)/ Name Appropriation Expenditure Under Appropriation Expenditure Under Expenditure Expenditure R’000 R’000 R’000 R’000 R’000 R’000 Standing Committee 3,250 3,015 235 92,8% 2,620 2,620 Portfolio 521 289 232 55,4% 412 412 Committees Public Participation 9,412 9,362 50 99,5% 9,829 9,829 and Awareness Committees and 12,841 12,261 580 95,5% 11,503 11,503 Research Hansard and 4,800 4,178 622 87,0% 3,425 3,425 Lanuage Services Dep Secretary: 4,193 2,550 1,643 60,8% 3,123 3,123 Parliamentary Services Proceedings and 3,357 2,776 581 82,7% 3,061 3,061 NCOP Legal Services 3,467 3,681 (214) 106,2% 3,263 3,263 Total 41,841 38,112 3,729 91,1% 37,236 37,236
NCOP Oversight at Correctional Facility
43 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 Part Part
C: CORPORATE GOVERNANCE
44 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
1. INTRODUCTION – INSTITUTIONAL CORPORATE GOVERNANCE
The Northern Cape Provincial legislature recognises that commitment to maintain the highest standards of governance is fundamental to sound management of public finances and resources. Towards this end, the institution improved on its institutional governance and internal control processes during the 2014/15 financial year. The fruits of these efforts will be evident in the audit of the NCPL financial and non-financial performance. Areas where specific improvements can clearly be observed include: • Improved oversight over the institutional performance; • Managing performance information; • Dealing with employees and MPLs declaration of interest; • Revision of selected policies relating to institutional conduct; and • Being more responsive in acting on the resolutions of the Standing Committees on Public Accounts and Premier’s Affairs.
1.1 RISK MANAGEMENT
The Institutional Risk Management was outsourced during the period under review. The consultant met with NCPL Managers in March 2014 and the Risk Register 2014/15 was finalised in April 2014. Follow up sessions in terms of the implementation of risk management actions were held between the consultant and managers in July 2014. The Office of the Secretary facilitated the interaction between Management and the consultant.
The Risk Register and risk update reports were tabled at the Audit Committee who played an oversight role in terms of risk management.
The institution intends to appoint a designated Risk and Compliance resource in the first quarter of the 2015/16 financial year. This person will be responsible to establish a comprehensive Risk Management Strategic Framework during the 2015/16 financial year.
1.2 FRAUD AND CORRUPTION
The Legislature did not have an approved fraud prevention plan during the period under review. The institution intends to prioritise this area during the 2015/16 financial year.
1.3 MINIMISING CONFLICT OF INTEREST
The Office of the Secretary is responsible for facilitating the annual declarations of interest made by individual NCPL employees in accordance with the Declaration of Interest Policy. The objective of the Declaration of Interest Policy is to minimise any potential conflict of interest that may arise.
During the 2014/15 financial year the Manager Organisational Development was assigned with the responsibility to serve as Registrar for Members Interest. The incumbent was duly appointed by the Rules Committee.
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1.4 CODE OF CONDUCT
The Northern Cape Provincial Legislature adheres to the Northern Cape Provincial Legislature Service Act (2)/2011, the Conditions of Service of the Northern Cape Provincial Legislature and the Disciplinary Policy and Procedures of the Northern Cape Provincial Legislature in addressing matters of Conduct and Ethics.
The Legislature Reviewed the Disciplinary Policy and procedure during the year under review and in line with the new policy and above prescripts, addressed instances of misconduct that occurred. The NCPL Code of Ethics is currently under review.
1.5 HEALTH SAFETY AND ENVIRONMENTAL ISSUES
The current status of Health and Safety and Environmental issues are dealt with jointly by three sections, namely the Security section, Records and Auxiliary Services section and the Human Resources Section.
Security Services jointly with Records & Auxiliary Services responds to reports of personal and building safety and environmental issues, such as office space, water cuts, maintenance of building, sanitation and fumigation in accordance with the Occupational Health and Safety Legislation.
The Human Resources Section responds to reports and instances of employee and Members assistance, namely first aid assistance, injury on duty and office accommodation in line with health considerations, health risks and occupational requirements.
1.6 PORTFOLIO COMMITTEES
The Legislature Portfolio Committee system is one of the many oversight mechanisms used to oversee the work of the Provincial Executive. During the period under review, 151 meetings were held as scheduled in the Northern Cape Legislature programme framework. Thirty (30) more meetings were held than in the previous financial year. The increase in meetings can be ascribed to the implementation of the NCPL Oversight model.
Portfolio Committees function in accordance with an annual Committee cycle and Year plan. Legislature Committees dealt with the Annual Performance Plans, approved the budgets of Departments, scrutenised selected quarterly reports and held oversight meetings to interrogate the annual performance of all departments and selected agencies in line with the Annual Performance Plans tabled.
The array of matters raised at the level of Portfolio Committees pertains to various areas of service delivery, accountability and compliance. Due to the fact that oversight is conducted quarterly on 13 diverse portfolios, it is not possible to include the details of these deliberations.
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1.7 SCOPA RESOLUTIONS Resolution No. Subject Details Response by the department Resolved (Yes/ No) 1. Audit Opinion The Legislature As part of the development of Recommendation must work towards the NCPL Strategic Planning was addressed achieving an process the Legislature has unqualified audit set an objective and targets opinion with no relating to the attainment of a findings. clean audit. he NCPL has substantially improved its oversight over institutional performance and internal control processes. 2. Performance & The Secretary must The development of pre- Recommendation pre-determined ensure that pre- determined objectives has was addressed objectives determined objectives been improved. are addressed The NCPL has further and officials are purchased a performance monitored on a management system to monthly basis to ensure that the performance ensure adequate of officials is adequately reporting. monitored and appraised. 3. Compliance and Audit findings on An audit action plan that has Recommendation Supply Chain compliance issues, been developed to improve was addressed Management especially on Supply on this area, amongst others. Chain Management The NCPL has prioritised must be addressed. training to capacitate officials This must include the on the Oversight Model and continuous capacity the Financial Management of officials and of Parliament and Provincial updating the policy. Legislatures Act during the 2015/16 financial year. The internal Supply Chain Management policy framework is currently under review in order to align it to the Financial Management of Parliament and Provincial Legislatures Act (FMPPLA).
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Resolution No. Subject Details Response by the department Resolved (Yes/ No) 4. Risk Management The Fraud prevention The NCPL has revised its Recommendation and Fraud Risk and Risk Management organisational structure to not entirely Management must not only be ensure that a designated addressed developed, monitored individual is appointed to deal and reviewed as with matters relating to Risk and when risks are Management. Management identified. are required to report at the Management Committee on the progress made towards eliminating risks.
1.8 INTERNAL CONTROL UNIT
The Legislature does not have a designated internal control unit.
1.9 INTERNAL AUDIT AND AUDIT COMMITTEES
Internal controls comprise the methods and procedures implemented by management to achieve the objectives of safeguarding the Legislature’s assets, efficient and effective employment of resources, the prevention and detection of errors and fraud, ensuring the accuracy of accounting records and the timely production of reliable financial and operational information.
The Accounting Officer is responsible for the design, implementation and maintenance of appropriate internal controls in mitigation of the inherent risks of the Legislature.
The Internal Audit function, the independence of which is ensured through a functional reporting line to the Chairperson of the Audit Committee, examines and evaluates the Legislature’s activities, with the objective of assisting the Accounting Officer and management in the effective discharge of their responsibilities. The other major areas of activity are monitoring of the system of internal controls, identifying and reporting on error, fraud and discrepancies.
A three-year, risk-based audit plan covers major risks emanating from Legislature’s integrated risk management process. The plan covers an equal balance of operational and financial risks. The audit plan was approved by the Audit Committee in the previous financial year. The plan is reviewed annually.
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2. AUDIT COMMITTEE REPORT
REPORT OF THE AUDIT COMMITTEE
We are pleased to present the report of the Audit Committee for the financial year ended 31 March 2015.
Audit Committee Members and Attendance
The Audit Committee consists of the members listed below and meets at least four times per annum in accordance with its approved Terms of Reference.
Name Qualifications Internal or No of Meetings No of Meetings External Scheduled Attended Adv J Lubbe (SC) Senior Advocate (B. Juris LLB) External 5+1 6 Adv N van Heerden Advocate (BA LLB) External 5+1 6 Mr J Besnaar Chartered Accountant CA (SA) External 5+1 2
During the 2014/15 financial year the following number of meetings were held: • Meeting 1 – 11 April 2014 • Meeting 2 – 26 May 2014 • Meeting 3 – 17 July 2014 • Meeting 4 – 27 October 2014 • Meeting 5 – 30 March 2015
A special meeting was also held between the Audit Committee and the Deputy Speaker on 5 December 2014. This was an informal meeting with special focus on the institutional audit outcome.
Audit Committee Responsibility
The Audit Committee reports that it complied with its responsibility in terms of chapter 8 of the Financial Management of Parliament and Provincial Legislatures Act, Act 10 of 2009 as amended. The Audit Committee also reports that it adopted appropriate formal Terms of Reference as outlined in the Audit Committee Charter and met its responsibilities as stipulated in the Charter.
The effectiveness of internal control
The system of internal control was not entirely effective for the year under review. Deficiencies in and deviations from the system of internal control were reported by the Internal Auditors and the Auditor-General but in comparison with past financial years the system of internal control has improved.
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The Audit Committee tasked management to address certain weaknesses related to prior years’ non compliance to legislation.
In-year management and reporting of both financial and performance information was found to be adequate. The Audit Committee reviewed theInternal Audit review of the NCPL Human Resources Department and recommended actions to management to improve on certain areas.
Evaluation of Financial Statements
The Audit Committee: • Reviewed and discussed the unaudited financial statements to be included in the annual report; and • Reviewed the Auditor-General’s report and management’s responses thereto.
Internal audit
The Audit Committee is satisfied that the internal audit function is independent and objective. The internal audit function can however improve in the area of auditing performance information.
Auditor-General of South Africa
Representatives of the Office of the Auditor-General of South Africa forms part of most Audit Committee meetings. This ensured that there were no unresolved issues.
______Date: ______Adv J Lubbe (SC) Chairperson: Audit Committee
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D: HUMAN RESOURCE MANAGEMENT
51 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
1. INTRODUCTION
The Human Resources and Organisational Development Sections in the Corporate Services Department have experienced a challenging year which included the establishment of the 5th Legislature, a high institutional vacancy rate and a limited departmental budget. However, the functions remained unchanged and the sections continued to deliver on the critical areas which required execution.
The Corporate Services Department is committed to a high standard of service delivery to Members and Employees of the Legislature and will continue to evolve and modernise HR Practices which are aligned with the Strategic direction of the Legislature within the coming five year period.
2. OVERVIEW OF HUMAN RESOURCES
2.1 ORGANISATIONAL DESIGN
During the strategic planning session with the newly elected political leadership and various internal stakeholders at the commencement of the 5th Legislature, the institution embraced the opportunity to align the current organizational structure to the new strategic goals and objectives. With the understanding that organisational re-design requires a strategic approach and framework guided by a formal process for integrating people, information and technology of the organization to improve the prospects that the goals will be met, the Legislature recognised the need to re-design the organizational structure of the Legislature.
The institution therefore invested in a work study approach to assess and align the organizational structure to the strategy and budget; and to streamline functions, processes and operations in an effort to optimize the use of all organizational human resources. Once approved by the Standing Committee on Rules, the new proposed organizational structure is envisaged to be implemented during the 2015/16 financial year.
2.2 BURSARY SCHEME
The Legislature supports the development and the retention of skilled human capital through a Bursary Scheme. The primary purpose of the bursary scheme is to target employees on the lower NQF levels, in compliance with the National Skills Development Strategy and during the 2014/15 financial year 17 employees utilized the NCPL Bursary Scheme to enhance or obtain qualifications.
2.3 MEMBERS CAPACITY BUILDING PROGRAMME
Parliament and Provincial Legislatures under the banner of the Speakers Forum offers training and development opportunities to Members of Parliament and Provincial Legislatures. The overall purpose of the programmes is to enhance the performance of Legislators to execute their constitutional responsibilities through a professional development programme. The programme is delivered in partnership with the National School of Government and the Universities of Witwatersrand. The programme qualifications include:
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• Graduate Certificate in Governance and Leadership • Post Graduate Diploma in Governance and Public Leadership • Masters’ Programmes
The 3rd phase of the Members Capacity Building Programme was contracted to the University of the Witwatersrand (WITS). The role out of the Postgraduate Diploma in Advanced Governance and Public Leadership commenced in July 2013 and concluded in December 2014. The graduation ceremony for Members who have successfully completed the Postgraduate Diploma is envisaged took take place in July 2015. Registrations and delivery of the Masters Programme commenced in July 2015. The Members Capacity Building Programme for new members elected for the 5th term of the Legislature will commence in May 2015.
2.4 DEVELOPMENT OF INSTITUTIONAL HUMAN CAPITAL STRATEGY
The development of this strategy was included in the Annual Performance Plan for 2014/15. Following the development of the Strategic Plan of the NCPL for 2015 – 2020 it is important that the Human Capital strategy for the institution is aligned to the planned objectives and as a result optimize the overall performance of the institution. The key pillars of the strategy includes Talent Management, Organisational Effectiveness, Leadership Development and Modernising Human Resources Information Systems. The intended objectives are to achieve amongst others: Organizational learning, agility and transformation; Providing diverse, inclusive functional and organizational leadership, Driving employee motivation; Fostering employee development; Directing culture and organizational change and Enhancing employees capability. The implementation of the organisational strategy will commence in 2015/16.
2.5 IMPLEMENTATION ELECTRONIC LEAVE AND PERFORMANCE MANAGEMENT SYSTEM
The electronic leave system was successfully implemented during the 2014/15 financial year. This system allows online administration and access of leave and aims to enhance and modernise Human Resources Information Systems in the Legislature.
The electronic performance management system was developed and customized during 2014/15 and will be rolled out and implemented during 2015/16. The system will enhance performance management practices in the NCPL and ensure a structured approach where the strategic business objectives will filter down to the key performance areas of individual employees.
2.6 HEALTH AND WELLNESS
During 2014/15 financial year the Northern Cape Provincial Legislature was able to review the wellness function to optimally and holistically address the needs of Members and Employees of the institution. This included conceptualising a Committee which includes; Members and Employees Wellness, Spiritual Support, Sports & Culture and Social and Recreation Sub-committees.
The NCPL staff participated in the Inter – Legislature Games in the month of November 2014 hosted by Gauteng Province. The NCPL entered teams for various sporting codes and the newly established NCPL Choir participated in the Inter Legislature Choir event.
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3. HUMAN RESOURCES OVERSIGHT STATISTICS
3.1 PERSONNEL RELATED EXPENDITURE
The following tables summarises the final audited personnel related expenditure by programme and by salary bands. In particular, it provides an indication of the following: • amount spent on personnel • amount spent on salaries, overtime, homeowner’s allowances and medical aid.
Table 3.1.1 Personnel expenditure by programme for the period 1 April 2014 and 31 March 2015 Programme Total expenditure Personnel Training Professional Personnel Average (R’000) expenditure expenditure and special expenditure personnel (R’000) (R’000) services as a % cost per expenditure of total employee (R’000) expenditure (R’000) Administration 52, 155, 028.85 31, 903, 000 75 - 47.36% 425, 000 Members Facilities 39, 410, 954.84 7, 074, 000 16 - 10.50% 442, 000 Parliamentary 37, 776, 349.19 28, 386, 000 53 - 42.14% 536, 000 Services Total 129, 342, 332.88 67, 363, 000 144 - 100.00% 468, 000
NOTE: The above Personnel Expenditure total reflects actual expenditure in terms of personnel cost based on information extracted from PERSAL. The amount however does not balance with an amount of R24, 062, 840.18 in terms of the BAS Report. Further note that fixed-term contract employees are included in the personnel expenditure in Administration and are therefore included in the number of employees for that Programme.
Table 3.1.2 Personnel costs by salary band for the period 1 April 2014 and 31 March 2015 Salary band Personnel % of total No. of Average expenditure personnel employees personnel (R’000) cost cost per employee (R’000) Lower Skilled (Grade A1–A2) 392 0.58% 2 196 Skilled (Grade A3–B2) 9, 090 13.49% 38 239 Highly skilled production (Grade B3–C1) 14, 819 22.00% 40 370 Highly skilled supervision (Grade C2–D1) 20, 313 30.15% 40 508 Senior Management and Top Management(Grade D2– 22, 574 33.51% 22 1, 026 E3) Other (Interns) 175 0.26% 2 88 Total 67, 363 100.00% 144 468
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Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2014 and 31 March 2015 Salaries Overtime Home Owners Medical Aid Allowance Programme Amount Salaries Amount Overtime Amount HOA as Amount Medical aid (R’000 as a % of (R’000) as a % of (R’000) a % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Administration 20, 963 31.12% - - 1, 606 2.38% 694 1.03% Members 7.13% - - 0.21% 0.00% Facilities 4, 806 144 1 Parliamentary 28.27% - - 2.08% 2.23% Services 19, 041 1, 404 1, 500 Other (Interns) 129 0.19% ------Total 44, 939 66.71% - - 3, 154 4.68 2, 196 3.26
Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2014 and 31 March 2015 Salaries Overtime Home Owners Medical Aid Salary band Allowance Amount Salaries Amount Overtime Amount HOA as Amount Medical aid (R’000) as a % of (R’000) as a % of (R’000) a % of (R’000) as a % of personnel personnel personnel personnel costs costs costs costs Lower Skilled 236 0.35% - - 43 0.06% - 0.00% (Grade A1-A2) Skilled (Grade A3- 6, 633 9.85% - - 552 0.82% 111 0.17% B2) Highly skilled 10, 499 15.59% - - 675 1.00% 600 0.89% production (Grade B3-C1) Highly skilled 13, 927 20.67% - - 740 1.10% 1, 028 1.53% supervision (Grade C2-C4) Senior 13, 469 20.00% - - 1, 144 1.70% 456 0.68% Management (Grade D1-E2) Other (Interns) 174 0.26% ------Total 44, 939 66.71% - - 3, 154 4.68% 2, 196 3.26%
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3.2 EMPLOYMENT AND VACANCIES
Table 3.2.1 Employment and vacancies by programme as on 31 March 2015 Programme Number of Number Vacancy Number of posts on of posts Rate employees approved filled additional to the establishment establishment Administration 100 68 32% 5 Members Facilities - - - 16 Parliamentary Service 87 54 37.93% 1 Total 187 122 34.76% 22
Table 3.2.2 Employment and vacancies by salary band as on 31 March 2015 Salary band Number of Number Vacancy Number of posts on of posts Rate employees approved filled additional to the establishment establishment Lower Skilled (Grade A1-A2) 2 2 - - Skilled (Grade A3-B2) 52 28 46.15% 10 Highly skilled production (Grade B3-C1) 48 31 35.42% 10 Highly skilled supervision (Grade C2-C4) 59 40 32.20% 1 Managers (DI – D2) 26 21 19.23% 1 Total 187 122 34.76% 22
Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2015 Critical occupation Number of Number of Vacancy Number of posts on posts filled Rate employees approved additional to the establishment establishment Chief Financial Officer 1 1 - - 1 1 - - PA Chair of Chairs 1 1 - - Labour Relations Officer 1 1 - - Demand Officer 1 1 - - Hansard Reporter 3 2 33.33% - Registry Clerk 1 1 - - OD Administrator 1 1 - - Travel Administrator 1 1 - - Manager: Office of the Speaker - - - 1 Head Parliamentary Services 1 - 100% - Senior Manager: Corporate Services 1 - 100% -
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Critical occupation Number of Number of Vacancy Number of posts on posts filled Rate employees approved additional to the establishment establishment Manager: Corporate Governance 1 - 100% - Manager: Finance 1 - 100% - Accountant: Budgets & Financial Control 1 - 100% 1 Accounts Officer: Budgets & Financial Control 1 - 100% 1 Accountants - - - 3 Asset & Disposal Officer 1 - 100% - Demand Clerk 1 - 100% Registry Officer 1 - 100% - Logistics Officer 1 - 100% - Manager: Committees 1 - 100% - Acquisitions Officer 1 - 100% - HR Practitioner 1 - 100% - Senior Researcher 2 1 100% Communications Practitioner 2 1 50% Secretary 1 - 100% Service Officer 4 3 75% Accounts Clerk 6 3 50% Risk & Compliance Officer 1 - 100% HR Administrator 1 - - 2 Total 40 18 55% 8
3.3 FILLING OF SMS POSTS
Table 3.3.1 SMS post information as on 31 March 2015 SMS Level Total Total % of SMS Total % of SMS number number of posts filled number of posts of funded SMS posts SMS posts vacant SMS posts filled vacant Secretary to the Legislature (E3) 1 1 100% 0 0% Head Parliamentary Services (E2) 1 0 0% 1 100% Senior Managers (D4) 6 5 83.33% 1 16.67% Managers (D2) 17 14 82.35% 3 17.65% Total 25 20 80 % 5 20%
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Table 3.3.2 SMS post information as on 31 March 2015 SMS Level Total Total % of SMS Total % of SMS number number of posts number of posts of funded SMS posts filled SMS posts vacant SMS posts filled vacant Secretary to the Legislature (E3) 1 1 100% 0 0% Head Parliamentary Services (E2) 1 0 0% 1 100% Senior Managers (D4) 6 5 83.33% 1 16.67% Managers (D2) 17 14 82.35% 3 17.65% Total 25 20 80 % 5 20%
Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2014 and 31 March 2015 SMS Level Total Total % of SMS Total % of SMS number number of posts filled number of posts of funded SMS posts SMS posts vacant SMS posts filled vacant Head Parliamentary Services (E2) 1 0 0% 1 100% Senior Managers (D4) 6 5 83.33%% 1 16.67% Managers (D2) 17 14 82.35% 3 17.65% Total 25 20 80% 5 20%
Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2014 and 31 March 2015 Reasons for vacancies not advertised within six months Restructuring of organisation and reprioritisation of vacant positions commenced in 2014/15 Interim arrangements in place which included acting and fixed term contracts
Reasons for vacancies not filled within six months Restructuring and reprioritisation in progress during 2014/15 and only the position of Chief Financial Officer was filled. Interim arrangements in place which included acting and fixed term contracts
Notes • In terms of the Public Service Regulations Chapter 1, Part VII C.1A.3, departments must indicate good cause or reason for not having complied with the filling of SMS posts within the prescribed timeframes.
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Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2014 and 31 March 2015 Reasons for vacancies not advertised within six months n/a Reasons for vacancies not filled within six months n/a
Notes • In terms of the Public Service Regulations Chapter 1, Part VII C.1A.2, departments must indicate good cause or reason for not having complied with the filling of SMS posts within the prescribed timeframes. In the event of non- compliance with this regulation, the relevant executive authority or head of department must take appropriate disciplinary steps in terms of section 16A(1) or (2) of the Public Service Act.
3.4 JOB EVALUATION
Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2014 and 31 March 2015 Salary band Number of Number % of posts Posts Upgraded Posts downgraded posts on of Jobs evaluated Number % of Number % of posts approved Evaluated by salary posts evaluated establishment bands evaluated Lower Skilled (Grade ------A1-A2) Skilled (Grades A3-B2) ------Highly skilled production 48 1 2% 0 0 0 0 (Grade B3-C1) Highly skilled supervision (Grade C2-C4) 59 2 3% 0 0 0 0 Senior Management ------Service Band A Senior Management ------Service Band B Senior Management ------Service Band C Senior Management ------Service Band D Total 107 3 2.8% 0 0 0 0
Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2014 and 31 March 2015 Gender African Asian Coloured White Total Female - - - - - Male - - - - - Total - - - - -
Employees with a disability -
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Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2014 and 31 March 2015 Occupation Number of Job evaluation Remuneration Reason for employees level level deviation ------Total number of employees whose salaries exceeded the level determined by job evaluation - Percentage of total employed -
Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2014 and 31 March 2015 Gender African Asian Coloured White Total Female - - - - - Male - - - - - Total - - - - -
Employees with a disability - - - - - Total number of Employees whose salaries exceeded the grades determine by job evaluation None
3.5 EMPLOYMENT CHANGES
This section provides information on changes in employment over the financial year. Turnover rates provide an indication of trends in the employment profile of the department. The following tables provide a summary of turnover rates by salary band and critical occupations (see definition in notes below).
Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2014 and 31 March 2015 Salary band Number of Appointments Terminations Turnover employees at and transfers and transfers rate beginning of period - into the out of the 1 April 2014 department department Lower Skilled (Grade A1-A2) 2 - - - Skilled (Grade A3-B2) 30 6 1 2.78% Highly skilled production (Grade B3-C1) 34 4 1 2.63% Highly skilled supervision (Grade C2-C4) 42 2 6 13.64% Snr Management & Managers (Grade D1-E3) 21 3 2 8.33% Contracts 9 14 5 21.7% Total 138 29 15 8.98%
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Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2014 and 31 March 2015 Critical occupation Number of Appointments Terminations Turnover employees at and transfers and transfers rate beginning of period- into the out of the 1 April 2014 department department Committee Co-ordinator 1 - 1 100% Accountant 1 - 1 100% Accounts Officer 1 - 1 100% Manager: Office of the Deputy Speaker 1 - 1 100% Registry Clerk (Office of the Speaker 0 1 - - Caucus Manager: ANC 1 1 1 - Snr Manager: Corporate Services 1 - 1 100% Manager: Corporate Governance 1 - 1 100% Manager: Finance 1 - 1 100% Snr Researcher 1 - 1 100% Communications Practitioner 1 - 1 100% Hansard Reporter 0 1 - - OD Administrator 0 1 - - Demand Officer 0 1 - - Labour Relations Officer 0 1 - - Office Manager (Speaker’s) 0 1 - - Temporary employees 1 19 5 - HR Practitioner 1 - 1 100% Acquisition Officer 1 - 1 100% Total 13 26 14 28.57%
Table 3.5.3 Reasons why staff left the department for the period 1 April 2014 and 31 March 2015 Termination Type Number % of Total Resignations Death 1 6.67% Resignation 8 53.33% Expiry of contract 5 33.33% Dismissal – operational changes - - Dismissal – misconduct - - Dismissal – inefficiency - - Discharged due to ill-health 1 6.67% Retirement - - Transfer to other Public Service Departments - - Other - - Total 15 100% Total number of employees who left as a % of total employment 10.42%
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Table 3.5.4 Promotions by critical occupation for the period 1 April 2014 and 31 March 2015 Occupation Employees Promotions Salary level Progressions to Notch 1 July 2014 to another promotions as a another notch progression salary level % of employees within a salary as a % of by occupation level employees by occupation ------TOTAL - - - - -
Table 3.5.5 Promotions by salary band for the period 1 April 2014 and 31 March 2015 Salary Band Employees 1 Promotions Salary bands Progressions to Notch progression July 2014 to another promotions another notch as a % of salary level as a % of within a salary employees by employees level salary bands by salary level Lower Skilled 2 - - - - (A1 – A2) Skilled 38 - - - - (A3 – B2) Highly skilled production 41 - - - - (B3 – C1) Highly skilled supervision 42 - - - - (C2 – C3) Senior Management & 22 - - - - Managers (D1 – E3) Total 145 - - - -
3.6 EMPLOYMENT EQUITY
Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2015 Occupational category Male Female Total African Coloured Indian White African Coloured Indian White Top Management 1 0 0 0 0 0 0 0 1 (E2 – E3)
Senior Management (D4) 2 0 0 0 0 1 0 1 4 Professionally qualified 5 5 0 0 1 5 0 0 16 & experienced specialists and mid-management (D1 – D2)
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Occupational category Male Female Total African Coloured Indian White African Coloured Indian White Skilled technical & 17 5 0 1 16 8 0 3 50 academically qualified workers, junior manag, supervisors, foreman & superintendents (C1 – C4) Semi-skilled & 14 2 0 0 18 9 1 5 49 discretionary decision making (B1 – B4) Unskilled & defined 1 3 0 0 3 3 0 0 10 decision making (A2 – A3) Contracts 3 0 1 1 7 2 0 0 14 Total 43 15 1 2 45 28 1 9 144 Employees with ------disabilities
Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2015 Occupational category Male Female Total African Coloured Indian White African Coloured Indian White Top Management 1 0 0 0 0 0 0 0 1 (E2 – E3) Senior Management (D4) 2 0 0 0 0 1 0 1 4 Professionally qualified 5 5 0 0 1 5 0 0 16 & experienced specialists and mid-management (D1 – D2) Skilled technical & 17 5 0 1 16 8 0 3 50 academically qualified workers, junior manag, supervisors, foreman & superintendents (C1 – C4) Semi-skilled & 14 2 0 0 18 9 1 5 49 discretionary decision making (B1 – B4) Unskilled & defined 1 3 0 0 3 3 0 0 10 decision making (A2 – A3) Contracts 3 0 1 1 7 2 0 0 14 Total 43 15 1 2 45 28 1 9 144 Employees with ------disabilities
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Table 3.6.3 Recruitment for the period 1 April 2014 and 31 March 2015 Occupational band Male Female Total African Coloured Indian White African Coloured Indian White Top Management (E2 – E3) ------Senior Management (D4 ) 1 1 ------2 Professionally qualified & - 1 - - 1 - - - 2 experienced specialists and mid-management (D1 – D2) Skilled technical & 2 - - - 2 - - - 4 academically qualified workers, Junior management, supervisors, foreman & superintendents (C1 –C4) Semi-skilled & discretionary 2 - - - 4 - - 1 7 decision making (B1 – B4) Unskilled & defined ------decision making (A2– A3) Temporary employees 2 1 - 1 7 2 - 1 14 Addition to the 3 - - - 1 - - - 5 establishment Total 10 3 - 1 15 2 - 2 34 Employees with disabilities ------
Table 3.6.4 Promotions for the period 1 April 2014 and 31 March 2015 Occupational band Male Female Total African Coloured Indian White African Coloured Indian White Top Management ------Senior Management ------Professionally qualified and ------experienced specialists and mid-management Skilled technical ------and academically qualified workers, junior management, supervisors, foreman and superintendents Semi-skilled and ------discretionary decision making Unskilled and defined ------decision making Total ------Employees with ------disabilities
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Table 3.6.5 Terminations for the period 1 April 2014 and 31 March 2015 Occupational band Male Female Total African Coloured Indian White African Coloured Indian White Top Management ------Senior Management ------Professionally qualified & 1 - - - 1 - - - 2 experienced specialists and mid-management Skilled technical & 1 2 - - 2 2 1 - 8 academically qualified workers, junior management, supervisors, foreman & superintendants Semi-skilled & discretionary - - - - 1 - - 1 2 decision making Unskilled & defined decision ------making
Contracts 1 1 - - 1 1 - 1 5 Total 3 3 - - 5 3 1 2 17 Employees with disabilities ------
Table 3.6.6 Disciplinary action for the period 1 April 2014 and 31 March 2015 Disciplinary action Male Female Total African Coloured Indian White African Coloured Indian White First Written Warning 1 1 Final Written Warning 3 3 2 1 9 Total 3 4 2 1 10
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Table 3.6.7 Skills development for the period 1 April 2014 and 31 March 2015 Occupational category Male Female Total African Coloured Indian White African Coloured Indian White Legislators, senior officials 2 2 and managers Professionals 2 4 1 2 9 Technicians and associate 23 2 21 5 4 55 professionals Clerks 10 13 9 5 37 Service and sales workers 4 6 4 3 17 Skilled agriculture and fishery workers Craft and related trades workers Plant and machine operators and assemblers Elementary occupations 1 2 3 Total 42 12 1 40 19 9 123 Employees with disabilities
3.7 SIGNING OF PERFORMANCE AGREEMENTS BY SMS MEMBERS
All members of the SMS must conclude and sign performance agreements within specific timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and disciplinary steps taken is presented here.
Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 March 2015 SMS Level Total number Total Total number Signed performance of funded number of signed agreements as % of SMS posts of SMS performance total number of SMS members agreements members Secretary to the Legislature (E3) 1 1 1 100% Head Parliamentary Services (E2) 1 1 1 100% Senior Managers (D4) 6 6 6 100% Total 8 8 8 100%
Notes • In the event of a National or Provincial election occurring within the first three months of a financial year all members of the SMS must conclude and sign their performance agreements for that financial year within three months following the month in which the elections took place. For example if elections took place in April 2014, the reporting date in the heading of the table above should change to 31 July 2014.
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Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2015 Reasons n/a
Notes The reporting date in the heading of this table should be aligned with that of Table 3.7.1.
Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2015 Reasons n/a
Notes • The reporting date in the heading of this table should be aligned with that of Table 3.7.1.
3.8 PERFORMANCE REWARDS To encourage good performance, the department has granted the following performance rewards during the year under review. The information is presented in terms of race, gender, disability, salary bands and critical occupations.
Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2014 and 31 March 2015 Beneficiary Profile Cost Race and Gender Number of Number of % of total Cost Average beneficiaries employees within (R’000) cost per group employee African - - - - - Male - - - - - Female - - - - - Asian - - - - - Male - - - - - Female - - - - - Coloured - - - - - Male - - - - - Female - - - - - White - - - - - Male - - - - - Female - - - - - Total - - - - -
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Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2014 and 31 March 2015 Beneficiary Profile Cost Total cost as a Salary band Number of Number of % of total Total Average % of the total beneficiaries employees within Cost cost per personnel salary bands (R’000) employee expenditure Lower Skilled (Levels A1-A2) ------Skilled (level A3-B2) ------Highly skilled production ------(level B3-C1) Highly skilled supervision ------(level C2-D2) Total ------
Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2014 and 31 March 2015 Beneficiary Profile Cost Critical occupation Number of Number of % of total Total Cost Average cost beneficiaries employees within (R’000) per employee occupation ------Total - - - - -
Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2014 and 31 March 2015 Beneficiary Profile Cost Total cost as a Salary band Number of Number of % of total Total Cost Average % of the total beneficiaries employees within salary (R’000) cost per personnel bands employee expenditure Band A ------Band B ------Band C ------Band D ------Total ------
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3.9 FOREIGN WORKERS
The tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation.
Table 3.9.1 Foreign workers by salary band for the period 1 April 2014 and 31 March 2015 Salary band 01 April 2014 30 June 2014 Change Number % of Number % of Number % Change total total Lower skilled ------Highly skilled production (Lev. 6-8) ------Highly skilled supervision (Lev. 9-12) ------Contract (level 9-12) ------Contract (level 13-16) ------Total ------
Table 3.9.2 Foreign workers by major occupation for the period 1 April 2014 and 31 March 2015 Major occupation 01 April 2013 31 March 2014 Change Number % of Number % of Number % Change total total ------
3.10 LEAVE UTILISATION
The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided.
Table 3.10.1 Sick leave for the period 1 April 2014 and 31 March 2015 Salary band Total days % Days with Number of % of total Average Estimated Medical Employees employees days per Cost (R’000) certification using sick using sick employee leave leave Lower Skills (Grade A1-A2) 26 76.92% 2 100% 13 13, 939.19 Skilled (Grade A3-B2) 255 70.98% 27 69.23% 9.44 159, 425.42 Highly skilled production 194 65.98% 30 68.18% 6.47 173, 081.88 (Grade B3-C1) Highly skilled supervision 561 43.85% 35 74.47% 16.03 720, 324.07 (Grade C2-D1) Top and Senior management 189 86.24% 18 69.23% 10.50 471, 478.93 (Grade D2-E3) Other (Interns) 0 0.00% 0 0.00% 0 0.00 Total 1, 225 60.24% 112 72.33% 10.65 1, 538, 249.49
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Table 3.10.2 Disability leave (temporary and permanent) for the period 1 April 2014 and 31 March 2015 Salary band Total % Days with Number of % of total Average Estimated days Medical Employees using employees using days per Cost certification disability leave disability leave employee (R’000) Lower Skills (Grade ------A1-A2) Skilled (Grade A3-B2) ------Highly skilled ------production (Grade B3-C1) Highly skilled ------supervision (Grade C2-C4) Top and Senior ------management (Grade D1-E3) Total ------
The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service.
Table 3.10.3 Annual Leave for the period 1 April 2014 and 31 March 2015 Salary band Total days Number of Average per taken Employees using employee annual leave Lower Skills (Grade A1-A2) 79 2 39.50 Skilled (Grade A3-B2) 703 38 18.50 Highly skilled production (Grade B3-C1) 946 42 22.52 Highly skilled supervision (Grade C2-D1) 1, 213 44 27.57 Top and Senior management (Grade D2-E3) 594 22 27 Other (Interns) 10 1 10 Total 3, 545 149 23.79
Table 3.10.4 Capped leave for the period 1 April 2014 and 31 March 2015 Salary band Total days Number of Average Average capped of capped Employees number leave per leave taken using capped of days employee as on leave taken per 31 March 2015 employee Lower Skills (Grade A1-A2) 0 0 0 0 Skilled (Grade A3-B2) 5 1 5 5 Highly skilled production (Grade B3-C1) 9 2 4.50 4.50 Highly skilled supervision (Grade C2-D1) 0 0 0 0 Top and Senior management (Grade D2-E3) 0 0 0 0 Total 14 3 4.67 4.67
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The following table summarise payments made to employees as a result of leave that was not taken.
Table 3.10.5 Leave payouts for the period 1 April 2014 and 31 March 2015 Reason Total amount Number of Average per (R’000) employees employee (R’000) Leave payout for July - September 2014 due to non-utilisation of - - - leave for the previous cycle Capped leave payouts on termination of service for July - September 592, 898.41 15 39, 526.56 2014 Current leave payout on termination of service for July - September 1, 670, 564.23 39 42, 834.98 2014 Total 2, 263, 462.64 39 58, 037.50
3.11 HIV/AIDS & HEALTH PROMOTION PROGRAMMES
Table 3.11.1 Steps taken to reduce the risk of occupational exposure Units/categories of employees identified to be at high Key steps taken to reduce the risk risk of contracting HIV & related diseases (if any) - - - -
Table 3.11.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and provide the required information) Question Yes No Details, if yes 1. Have the Legislature designated a member of the x Not applicable SMS to implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and positions. 2. Do the Legislature have a dedicated unit or have x Senior Manager: Corporate Services & you designated specific staff members to promote Manager: Human Resources Management the health and well being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. 3. Have the Legislature introduced an Employee x As and when required Assistance or Health Promotion Programme for your Counselling employees? If so, indicate the key elements/services Rehabilitation of this Programme Wellness Days 4. Have the Legislature established (a) committee(s) x Not applicable as contemplated in Part VI E5 (e) of Chapter 1 of the Public Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder (s) that they represent.
71 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Question Yes No Details, if yes 5. Have the Legislature reviewed the employment x Code of Good Practice for HIV/AIDS policies and practices of the Legislature to ensure Incapacity due to Ill Health Policy that these do not unfairly discriminate against employees on the basis of their HIV status? If so, list the employment policies/procedures so reviewed. 6. Have the Legislature introduced measures to protect x Included Code of Good Practice for HIV/AIDS HIV-positive employees or those perceived to be HIV-positive from discrimination? If so, list the key elements of these measures. 7. Do the Legislature encourage its employees to x 20% of employees participated in 2014/15 undergo Voluntary Counselling and Testing? If so, list the results that you have achieved. 8. Have the Legislature developed measures/indicators x Review of NCPL Health and Wellness Function to monitor & evaluate the impact of your health took place in 2014/15 promotion programme? If so, list these measures/ indicators.
3.12. Labour Relations
Table 3.12.1 Collective agreements for the period 1 April 2014 and 31 March 2015 Subject matter Date Collective Agreement signed for the period 1 April 2014 – 31 March 2015 6 May 2014
The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review.
Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2014 and 31 March 2015 Outcomes of disciplinary hearings Number % of total Correctional counselling - - Verbal warning - - Written warning - - Final written warning - - Suspended without pay - - Fine - - Demotion - - Dismissal - - Not guilty - - Case withdrawn - - Total - -
72 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2014 and 31 March 2015 Type of misconduct Number % of total Assault - - Dereliction of duties/Insubordination - - Misuse of Legislature property/Accounts - - Negligence - - Total - -
Table 3.12.4 Grievances logged for the period 1 April 2014 and 31 March 2015 Grievances Number % of Total Number of grievances resolved 2 29% Number of grievances not resolved 5 71% Total number of grievances lodged 7 100%
Table 3.12.5 Disputes logged with Councils for the period 1 April 2014 and 31 March 2015 Disputes Number % of Total Number of disputes upheld - Number of disputes dismissed 5 100% Total number of disputes lodged 5 100%
Table 3.12.6 Strike actions for the period 1 April 2014 and 31 March 2015 Total number of persons working days lost - Total costs working days lost - Amount recovered as a result of no work no pay (R’000) -
Table 3.12.7 Precautionary suspensions for the period 1 April 2014 and 31 March 2015 Number of people suspended - Number of people who’s suspension exceeded 30 days - Average number of days suspended - Cost of suspension(R’000) -
73 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
3.13 SKILLS DEVELOPMENT
This section highlights the efforts of the department with regard to skills development.
Table 3.13.1 Training needs identified for the period 1 April 2014 and 31 March 2015 Occupational category Gender Number of Training needs identified at start of the employees reporting period as at 1 July Learnerships Skills Other Total 2014 Programmes forms of & other short training courses Top Management Female - - - - - Male 1 - 3 - 3 Senior Management Female 2 - 6 - 6 Male 2 - 9 - 9 Professionally Qualified, Experienced Female 6 - 25 - 25 Specialists and Mid Management Male 10 - 25 - 25 Skilled Tech & Academically qualified Female 28 - 40 - 40 Male 23 - 40 - 40 Semi – Skilled and Discretionary Female 33 - 45 - 45 Decision Making Male 15 - 14 - 14 Unskilled & Defined Decision Making Female 6 - 13 - 13 Male 4 - 4 - 4 Temporary/Contract Employees Female 4 - - - - Male 3 - - - - Sub Total Female 79 - 129 - 129 Male 58 - 95 - 95 Additional to the Establishment Female 4 - - - - Male 2 - - - - Total 143 - 224 - 224
Table 3.13.2 Training provided for the period 1 April 2014 and 31 March 2015 Occupational category Gender Number of Training provided within the reporting period employees Learnerships Skills Other Total as at 1 July Programmes forms of 2014 & other short training courses Top Management Female - - - - - Male 1 - - - - Senior Management Female 2 - - - - Male 2 - - - - Professionally Qualified, Experienced Female 6 - 1 - - Specialists and Mid Management Male 10 - - - -
74 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Occupational category Gender Number of Training provided within the reporting period employees Learnerships Skills Other Total as at 1 July Programmes forms of 2014 & other short training courses Skilled Tech & Academically qualified Female 28 - 2 - - Male 23 - 1 - - Semi – Skilled and Discretionary Female 33 - 1 - - Decision Making Male 15 - 1 - - Unskilled & Defined Decision Making Female 6 - - - - Male 4 - 1 - - Temporary/Contract Employees Female 4 - - - - Male 3 - - - - Sub Total Female 79 - 7 - - Male 58 - 3 - - Additional to the Establishment Female 4 - - - - Male 2 - - - - Total - 143 - 10 - -
3.14 INJURY ON DUTY
The following tables provide basic information on injury on duty.
Table 3.14.1 Injury on duty for the period 1 April 2014 and 31 March 2015 Nature of injury on duty Number % of total Required basic medical attention only 1 100% Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 0 0 Total 1 100%
3.15 UTILISATION OF CONSULTANTS
The following tables relates information on the utilisation of consultants in the department. In terms of the Public Service Regulations “consultant’ means a natural or juristic person or a partnership who or which provides in terms of a specific contract on an ad hoc basis any of the following professional services to a department against remuneration received from any source: a) The rendering of expert advice; b) The drafting of proposals for the execution of specific tasks; and c) The execution of a specific task which is of a technical or intellectual nature, but excludes an employee ofa department.
75 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2014 and 31 March 2015 Project title Total number of consultants Duration (work Contract value in that worked on project days) Rand Institutional Workstudy including a Skills Audit 1 105 R 384 180
Total number of projects Total individual consultants Total duration Work Total contract value in Rand days 1 1 105 R 384 180
Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2014 and 31 March 2015 Project title Percentage ownership by Percentage management Number of consultants from HDI HDI groups by HDI groups groups that work on the project ------
Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2014 and 31 March 2015 Project title Total Number of consultants Duration (Work days) Donor and contract value that worked on project in Rand ------
Total number of projects Total individual Total duration Work days Total contract value in consultants Rand ------
Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2014 and 31 March 2015 Project title Percentage ownership by Percentage management Number of consultants from HDI HDI groups by HDI groups groups that work on the project ------
3.16 SEVERANCE PACKAGES Granting of employee initiated severance packages for the period 1 April 2014 and 31 March 2015 None
76 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 Part Part
E: FINANCIAL INFORMATION
77 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Opinion Report of the auditor-general to the Northern Cape 6. In my opinion, the financial statements present fairly, in all material respects, the Provincial Legislatureon vote no. 2: Provincial financial position of the provincial legislature as at 31 March 2015, and its financial performance and cash flows for the year then ended, in accordance with the Modified Legislature Cash Standard prescribed by the National Treasury and the requirements of the PFMA and the Code for Financial Administration of the Northern Cape Provincial Legislature. Report on the financial statements Additional matters
Introduction 7. I draw attention to the matters below. My opinion is not modified in respect of these matters. 1. I have audited the financial statements of the provincial legislature set out on pages 83 to 151, which comprise the appropriation statement, the statement of financial position as at 31 March 2015, the statement of financial performance, statement of changes in Unaudited supplementary schedules net assets and cash flow statement for the year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory 8. The supplementary information set out on pages 152 – 160 does not form part of the information. financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.
Accounting officer’s responsibility for the financial statements Legislative environment
2. The accounting officer is responsible for the preparation and fair presentation of these 9. For the period, 1 April 2014 to 31 March 2015, there is no legislation applicable to financial statements in accordance with the Modified Cash Standard prescribed by the provincial legislatures regulating their financial management. In a judgement on 22 National Treasury and the requirements of the Public Finance Management Act of March 2012, the Constitutional Court ruled that all financial management acts of South Africa, 1999 (Act No. 1 of 1999) (PFMA)and the Code for Financial Administration provincial legislatures were unconstitutional on the grounds that legislatures did not of the Northern Cape Provincial Legislature, and for such internal control as the have the mandate to legislate in the area of financial management. According to the accounting officer determines is necessary to enable the preparation of financial Court, this function resided with Parliament. The Court suspended the declarations of statements that are free from material misstatement, whether due to fraud or error. invalidity and requested Parliament to remedy the defect. Parliament filed a request for extension ending 1 April 2014, which was granted by the Constitutional Court. The Auditor-general’s responsibility Financial Management of Parliament and Provincial Legislatures Act, 2009 (Act No. 10 of 2009) was amended to deal with the financial management of both parliament and provincial legislatures. The Financial Management of Parliament Amendment Act, 2014 3. My responsibility is to express an opinion on these financial statements based on my (Act No. 34 of 2014) was approved by the President on 1 September 2014 and audit. I conducted my audit in accordance with the International Standards on Auditing. announced that the date of implementation will be 1 April 2015. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. Report on other legal and regulatory requirements 4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the 10. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) and auditor’s judgement, including the assessment of the risks of material misstatement of the general notice issued in terms thereof, I have a responsibility to report findings on the financial statements, whether due to fraud or error. In making those risk the reported performance information against predetermined objectives for selected assessments, the auditor considers internal control relevant to the entity’s preparation programmes presented in the annual performance report, non-compliance with and fair presentation of the financial statements in order to design audit procedures that legislation and internal control. The objective of my tests was to identify reportable are appropriate in the circumstances, but not for the purpose of expressing an opinion findings as described under each subheading but not to gather evidence to express on the effectiveness of the entity’s internal control. An audit also includes evaluating the assurance on these matters. Accordingly, I do not express an opinion or conclusion on appropriateness of accounting policies used and the reasonableness of accounting these matters. estimates made by management, as well as evaluating the overall presentation of the financial statements.
5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
78 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Opinion Report of the auditor-general to the Northern Cape 6. In my opinion, the financial statements present fairly, in all material respects, the Provincial Legislatureon vote no. 2: Provincial financial position of the provincial legislature as at 31 March 2015, and its financial performance and cash flows for the year then ended, in accordance with the Modified Legislature Cash Standard prescribed by the National Treasury and the requirements of the PFMA and the Code for Financial Administration of the Northern Cape Provincial Legislature. Report on the financial statements Additional matters
Introduction 7. I draw attention to the matters below. My opinion is not modified in respect of these matters. 1. I have audited the financial statements of the provincial legislature set out on pages 83 to 151, which comprise the appropriation statement, the statement of financial position as at 31 March 2015, the statement of financial performance, statement of changes in Unaudited supplementary schedules net assets and cash flow statement for the year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory 8. The supplementary information set out on pages 152 – 160 does not form part of the information. financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.
Accounting officer’s responsibility for the financial statements Legislative environment
2. The accounting officer is responsible for the preparation and fair presentation of these 9. For the period, 1 April 2014 to 31 March 2015, there is no legislation applicable to financial statements in accordance with the Modified Cash Standard prescribed by the provincial legislatures regulating their financial management. In a judgement on 22 National Treasury and the requirements of the Public Finance Management Act of March 2012, the Constitutional Court ruled that all financial management acts of South Africa, 1999 (Act No. 1 of 1999) (PFMA)and the Code for Financial Administration provincial legislatures were unconstitutional on the grounds that legislatures did not of the Northern Cape Provincial Legislature, and for such internal control as the have the mandate to legislate in the area of financial management. According to the accounting officer determines is necessary to enable the preparation of financial Court, this function resided with Parliament. The Court suspended the declarations of statements that are free from material misstatement, whether due to fraud or error. invalidity and requested Parliament to remedy the defect. Parliament filed a request for extension ending 1 April 2014, which was granted by the Constitutional Court. The Auditor-general’s responsibility Financial Management of Parliament and Provincial Legislatures Act, 2009 (Act No. 10 of 2009) was amended to deal with the financial management of both parliament and provincial legislatures. The Financial Management of Parliament Amendment Act, 2014 3. My responsibility is to express an opinion on these financial statements based on my (Act No. 34 of 2014) was approved by the President on 1 September 2014 and audit. I conducted my audit in accordance with the International Standards on Auditing. announced that the date of implementation will be 1 April 2015. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. Report on other legal and regulatory requirements 4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the 10. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) and auditor’s judgement, including the assessment of the risks of material misstatement of the general notice issued in terms thereof, I have a responsibility to report findings on the financial statements, whether due to fraud or error. In making those risk the reported performance information against predetermined objectives for selected assessments, the auditor considers internal control relevant to the entity’s preparation programmes presented in the annual performance report, non-compliance with and fair presentation of the financial statements in order to design audit procedures that legislation and internal control. The objective of my tests was to identify reportable are appropriate in the circumstances, but not for the purpose of expressing an opinion findings as described under each subheading but not to gather evidence to express on the effectiveness of the entity’s internal control. An audit also includes evaluating the assurance on these matters. Accordingly, I do not express an opinion or conclusion on appropriateness of accounting policies used and the reasonableness of accounting these matters. estimates made by management, as well as evaluating the overall presentation of the financial statements.
5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
79 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Predetermined objectives
11. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information for the following selected programmes presented in the annual performance report of the legislature for the year ended 31 March 2015:
• Programme 2: Facilities and benefits for members and political party support on pages 35 to 36
• Programme 3: Parliamentary services on pages 37 to 43
12. I evaluated the reported performance information against the overall criteria of usefulness and reliability.
13. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury’s Framework for managing programme performance information (FMPPI).
14. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.
15. I did not identify any material findings on the usefulness and reliability of the reported performance information for the following programmes:
• Programme 2: Facilities and benefits for members and political party support
• Programme 3: Parliamentary services
Additional matters
16. Although I identified no material findings on the usefulness and reliability of the reported performance information for the selected programmes, I draw attention to the following matters:
Achievement of planned targets
17. Refer to the annual performance report on pages 26 to 43 for information on the achievement of the planned targets for the year.
Adjustment of material misstatements
18. I identified material misstatements in the annual performance report submitted for auditing on the reported performance information for programme 3: Facilities and benefits for members and political party support. As management subsequently corrected the misstatements, I did not identify any material findings on the usefulness and reliability of the reported performance information.
80 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Predetermined objectives Unaudited supplementary schedules
11. I performed procedures to obtain evidence about the usefulness and reliability of the 19. The supplementary information set out on pages 7 to 34 does not form part of the reported performance information for the following selected programmes presented in annual performance report and is presented as additional information. I have not the annual performance report of the legislature for the year ended 31 March 2015: audited these schedules and, accordingly, I do not report thereon.
• Programme 2: Facilities and benefits for members and political party support on pages 35 to 36 Compliance with legislation
• Programme 3: Parliamentary services on pages 37 to 43 20. I performed procedures to obtain evidence that the legislature had complied with legislation applicable to procurement and contract management. I was unable to 12. I evaluated the reported performance information against the overall criteria of perform compliance procedures regarding other financial matters, financial management usefulness and reliability. and other related matters as the legislature does not have legislation that regulates its financial management. 13. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury’s annual reporting principles and whether the reported performance was consistent with the planned Procurement and contract management programmes. I further performed tests to determine whether indicators and targets were 21. A construction contract was awarded to contractor that did not qualify for the contract in well defined, verifiable, specific, measurable, time bound and relevant, as required by accordance with section 18(1) of the Construction Industry Development Board Act, the National Treasury’s Framework for managing programme performance information 2000 (Act No. 38 of 2000)(CIDB) and CIDB regulations 17 and 25(7A). (FMPPI).
14. I assessed the reliability of the reported performance information to determine whether it Internal control was valid, accurate and complete. 22. I considered internal control relevant to my audit of the financial statements, annual 15. I did not identify any material findings on the usefulness and reliability of the reported performance report and compliance with legislation. The matters reported below are performance information for the following programmes: limited to the significant internal control deficiencies that resulted in the findings on the annual performance report and the findings on non-compliance with legislation included • Programme 2: Facilities and benefits for members and political party support in this report. • Programme 3: Parliamentary services Leadership
Additional matters 23. The leadership of the legislature did not exercise its oversight responsibility sufficiently to ensure that proper internal control procedures are developed and implemented to 16. Although I identified no material findings on the usefulness and reliability of the reported enable the legislature to produce accurate and complete annual financial statements. performance information for the selected programmes, I draw attention to the following matters: 24. The leadership did not exercise its oversight responsibility sufficiently over performance reporting and compliance with laws and regulations and internal control. Achievement of planned targets
17. Refer to the annual performance report on pages 26 to 43 for information on the Financial and performance management achievement of the planned targets for the year. 25. The legislature did not have a delegated employee that is trained with the necessary technical skills to address and monitor new legislative changes affecting the legislature Adjustment of material misstatements hence compliance with applicable laws and regulations was not reviewed and monitored. 18. I identified material misstatements in the annual performance report submitted for auditing on the reported performance information for programme 3: Facilities and benefits for members and political party support. As management subsequently corrected the misstatements, I did not identify any material findings on the usefulness and reliability of the reported performance information.
81 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Governance
26. The risk assessment of the legislature was not effective to detect or prevent the number of control deficiencies identified. The fraud and risk assessments were not adequately performed due to policies being under review.
Auditor-General Kimberley 31 July 2015
82 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNUAL FINANCIAL STATEMENTS
APPROVAL The Annual Financial Statements set out on pages 84 to 160 have been approved by the Accounting Officer.
______Mr PB MOOPELWA Secretary to the Legislature 31 May 2015
83 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
Table of Contents
Appropriation Statement 84
Notes to the Appropriation Statement 120
Statement of Financial Performance 121
Statement of Financial Position 122
Statement of Changes in Net Assets 123
Cash Flow Statement 124
Notes to the Annual Financial Statements (including Accounting policies) 125
Annexures 152
84 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
37,236 45,652 21,387 39,003 143,278 121,891 R’000 Actual Expenditure 2013/14
37,236 21,656 39,003 44,394 120,631 142,287 Final R’000 Appropriation
97% 97% 103% 91.1% 99.9% 96.0% % final % of Expenditure appropriation 57 (676) 4,743 3,729 5,419 1,633 R’000 Variance
38,112 53,150 40,196 23,309
154,767 131,458 R’000 Actual Expenditure
41,841 22,633 54,783 40,253 159,510 136,877 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds 41,841 22,633 54,783 40,253 159,510 136,877 R’000 Adjusted Appropriation Statutory Appropriation Statutory Members’ remuneration Administration Subtotal Parliamentary Services Facilities for Members and PoliticalParties TOTAL Appropriation per programme per Appropriation
Programme 1. 3. 2.
85 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
APPROPRIATION STATEMENT for the year ended 31 March 2015
2014/15 2013/14 Final Actual Final Actual Appropriation Expenditure Appropriation Expenditure TOTAL (brought forward) Reconciliation with statement of financial performance
ADD
Departmental receipts 1,496 507 NRF Receipts Aid assistance
Actual amounts per statement of 161,006 142,794 financial performance (total revenue)
ADD Aid assistance 5 2,043
Prior year unauthorised expenditure approved without funding
Actual amounts per statement 154,772 145,321 of financial performance (total expenditure)
86 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 - - - -
172 826 439 432 681 255 108 601 380 540 2 253 1 136 3 056 82 535 34 370 11 969 70 56670 116 905 R’000 Actual expenditure - - - - 172 826 439 432 681 255 108 601 380 540 2013/14 2 252
1 136 3 056 33 517 33 70 955 70 11 847 11 82 80282 116 319 Final R’000 Appropriation - - - -
57.0% 89.7% 74.8% 91.4% 91.4% 93.5% 99.2% 98.4% 91.9% 96.4% 62.0% 86.5% 98.6% 90.4% 96.0% 179.5% 151.6% 118.5% % as % of final Expenditure appropriation - - - 9 7 9 70 34 54 (5) 637 215 867 128 184 409 (63) (388) 3 581 5 085 1 504 (1 109) (1 R’000 Variance - - - 5 86 80 101 579
542 350 877 636 401 1 176 1 359 3 259 1 897
91 510 91 31 336 31 79 070 12 440 122 846 R’000 Actual Expenditure - - - - 87 95 951 135 565 339 633 488 644
2 150 1 360 1 487 1 968 93 014 93 34 917 79 707 13 307 127 931 127 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION for the year ended March 31 2015 R’000 2014/15 Appropriation per economic classification economic per Appropriation Virement ------R’000 Shifting Shifting of Funds - - - - 87 95
951 135 565 339 633 488 644 2 150 1 360 1 487 1 968 93 014 93 34 917 79 707 13 307 127 931 127 R’000 Adjusted Appropriation Salaries and wages Social contributions Advertising Administrative fees Minor assets Audit costs: External Bursaries: Employees Catering: Departmental activities Communication Computer services Consultants: Business and advisoryservices Infrastructure and planning services Laboratory services Scientific and technological services Legal services Contractors Agency and support / outsourced services Entertainment Fleet services Fleet
Compensation of employees Goods and services
Economic classification Economic Current payments
87 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------2 52 70
959 105 538 940 688 4 670 15 468 R’000 Actual expenditure ------2 52 70 959 105 538 940 688 2013/14 3 818
15 468 Final R’000 Appropriation ------
57.5% 74.4% 81.1% 24.7% 99.5% 75.2% 220.7% 462.2% 106.2% 154.0% % 14361.8% as % of final Expenditure appropriation ------1 71 (1) 179 253 722 (10) (53) (22) (117) (601) 1 127 3 901 (1 (1 426) R’000 Variance ------1 10 28 83 96 767 205
264 1 527 1 714 1 436 2 009
11 851 11 R’000 Actual Expenditure ------6 10 44 275 337 265 722 946
1 892 1 113 2 654 15 752 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION for the year ended March 31 2015 R’000 2014/15 Appropriation per economic classification economic per Appropriation Virement ------R’000 Shifting Shifting of Funds ------6 10 44
275 337 265 722 946 1 892 1 113 2 654 15 752 R’000 Adjusted Appropriation Inventory: Food and food supplies Inventory: supplies Farming Consumable supplies Inventory: Other supplies Medsas Inventory Interface Inventory: Medicine Inventory: Medical supplies Inventory: oil and gas Fuel, Inventory: Clothing material and supplies Housing Consumable: Stationery, printingand office supplies Inventory: Materials and supplies Inventory: Learner and teacher support material Operating leases Property payments Travel and subsistence Travel Transport provided: Departmental activity Training and development Training Operating payments Venues and facilitiesVenues Rental and hiring
88 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
825 825 25 879 R’000 Actual expenditure ------825 825 2013/14
25 474 Final R’000 Appropriation ------
94.4% 94.4% 99.6% % as % of final Expenditure appropriation ------105 105 104 R’000 Variance ------
1 768 1 768
26 276 R’000 Actual Expenditure ------
1 873 1 873 26 380 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION for the year ended March 31 2015 R’000 2014/15 Appropriation per economic classification economic per Appropriation Virement ------R’000 Shifting Shifting of Funds ------
1 873 1 873 26 380 R’000 Adjusted Appropriation Provincial Funds Revenue Provincial agencies and funds Municipal bank accounts Municipal agencies and funds Subsidies on products and production Other transfers public to corporations Rent on landRent Provinces Municipalities Social security funds Departmental agencies and accounts Public corporations
Interest
Interest and rent on land Provinces and municipalities Departmental agencies and accounts Public corporations and enterprises private Foreign governments and international organisations Higher education institutions
Transfers and subsidies subsidies and Transfers
89 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
276 276 218 494 1 078 1 787 2 865 22 189 143,278 R’000 Actual expenditure ------276 276 218 494 2013/14
1 380 2 460 1 080 22 189 142,287 Final R’000 Appropriation ------
97% 99.9% 36.5% 56.0% 91.9% 100.1% 100.1% 155.5% 461.3% 100.0% % as % of final Expenditure appropriation ------88 (1) (1) 424 (869) 1 371 4,743 2 000 2 000 (3 035) (3 (1 664) (1 R’000 Variance ------112 182
788 869 1 210 1 028 3 875 4 775 4 663
23 298 154,767 R’000 Actual Expenditure ------182 200 840 1 027
2 159 5 199 1 209 2 999 2 000 2 000 23 298 159,510 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION for the year ended March 31 2015 R’000 2014/15 Appropriation per economic classification economic per Appropriation Virement ------R’000 Shifting Shifting of Funds ------
182 200 840 1 027 2 159 5 199 1 209 2 999 2 000 2 000 23 298 159,510 R’000 Adjusted Appropriation Subsidies on products and production Other transfers private to enterprises Private enterprises Private Social benefits Other transfers to households Buildings Other fixed structures Transport equipment Other machinery and equipment
Households Non-profit institutions Buildings and other fixed structures Machinery and equipment Intangible assets Land and subsoil assets Biological assets Specialised military assets Heritage assets Heritage Payments for capital assets
Payments for financial assets
90 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
21,387 R’000 Actual expenditure 2013/14
21,656 Final R’000 Appropriation
103% % as % of final Expenditure appropriation (676) R’000 Variance
23,309
R’000 Actual Expenditure
22,633 Final R’000 Appropriation - Statutory Appropriation Appropriation Statutory R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 2014/15 - R’000 Shifting Shifting of Funds
22,633 R’000 Adjusted Appropriation Current payments Compensation of employees Economic classification Economic
91 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 - - 93 86
124 726 135 596 108 3 056 1 136 3 482 15 576 27 48227 43 058 24 00024 4,410 4,410 4,583 11,579 11,579 10,028 10,028 15,052 15,052 45,652 R’000 Actual expenditure - - 93 86 124 595 726 135 108 2013/14
3 056 1 136 3 482 14 723 14 27 48227 42 205 24 00024 4,410 4,410 4,583 10,727 10,727 10,028 10,028 14,644 44,392 Final R’000 Appropriation - -
97.9% 91,4% 75.1% 97,0% 85.1% 99.7% 74.8% 72.4% 86.7% 90.4% 78.5% 86,2% 82.2% 94,3% 95.5% 90.3% 110,1% 151.6% 110.2% 100,0% % as % of final Expenditure appropriation - - 74 31 59 78 34 (9) 717 639 112 125 184 1 511 2 228 (1 109) (1 R’000 326 326 1,265 1,265 1,633 1,633 1,580 (3) Variance (1,535) - - 99
521 270 101 153 554 204 3 259 3 656 1 164 14 278 47 421 33 143 33 29 487 7,723 7,723 9,879 9,879 5,383 16,746 16,746
13,419 13,419 53,150 R’000 Actual Expenditure - - 90 212 135 633 236 738 344
4 295 2 150 1 290 29 565 15 789 33 86033 49 64949 7,720 7,720 5,709 5,709 11,459 11,459 15,211 15,211 14,684 54,783 Final R’000 Appropriation ------R’000 Virement APPROPRIATION STATEMENT APPROPRIATION Programme 1: ADMINISTRATION 1: Programme for the year ended March 31 2015 ------2014/15 ------R’000 Shifting Shifting of Funds - - 90
212 135 633 236 738 344 4 295 2 150 1 290 29 565 15 789 33 86033 49 64949 7,720 7,720 5,709 5,709 11,459 11,459 15,211 15,211 14,684 54,783 R’000 Adjusted Appropriation Salaries and wages Social contributions Administrative fees Advertising Minor assets Audit costs: External Bursaries: Employees Catering: Departmental activities Communication Consultants: Business and advisoryservices Computer services Infrastructure and planning services Laboratory services
OFFICE OF THE SPEAKER SECURITY AND RECORDS MANAGEMENT OFFICE OF THE SECRETARY FINANCIAL MANAGEMENT Compensation of employees CORPORATE SERVICES Goods and services
Sub programmeSub 1. 5. 2. 3. Total for sub programmes sub for Total 4. classification Economic Current payments
92 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------2 52
171 171 432 433 112 864 409 1 565 4 667 R’000 Actual expenditure ------2 52 171 171 432 433 112 864 409 2013/14
3 815 1 565 Final R’000 Appropriation ------
5.9% 77.1% 57.5% 91.9% 94.7% 90.4% 96.4% 452.5% 220.7% 101.6% 118.5% % 14361.8% as % of final Expenditure appropriation ------7 9 55 10 (1) (5) 722 254 (21) (10) (53) (63) 600 1 127 (1 (1 426) R’000 Variance ------5 27 16 10 86 80 96 84
272 986 401 1 527 2 022 1 436
R’000 Actual Expenditure ------6 87 95 10 83 44 270 339 282 722
2 622 2 654 1 040 Final R’000 Appropriation ------R’000 Virement APPROPRIATION STATEMENT APPROPRIATION Programme 1: ADMINISTRATION 1: Programme for the year ended March 31 2015 ------2014/15 R’000 Shifting Shifting of Funds ------6 87 95 10 83 44
270 339 282 722 2 622 2 654 1 040 R’000 Adjusted Appropriation Scientific and technological services Legal services Contractors Agency and support / outsourced services Entertainment Fleet services Fleet Housing Inventory: Clothing material and supplies Inventory: supplies Farming Inventory: Food and food supplies Inventory: oil and gas Fuel, Inventory: Learner and teacher support material Inventory: Materials and supplies Inventory: Medical supplies Inventory: Medicine Medsas Inventory Interface Inventory: Other supplies Consumable supplies Consumable: Stationery, printing and office supplies Property payments Operating leases Transport provided: Departmental activity and subsistence Travel
93 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------70 83
349 349 487 2 136 R’000 Actual expenditure ------70 83 349 349 487 2013/14
1 729 Final R’000 Appropriation ------
2.4% 97.3% 75.6% 88.5% 96.2% 96.2% % as % of final Expenditure appropriation ------17 17 17 27 (1) 559 220 R’000 Variance ------1 14
431 431 613 681 208
R’000 Actual Expenditure ------573 235 902 630 448 448
Final R’000 Appropriation ------R’000 Virement APPROPRIATION STATEMENT APPROPRIATION Programme 1: ADMINISTRATION 1: Programme for the year ended March 31 2015 ------2014/15 R’000 Shifting Shifting of Funds ------
573 235 902 630 448 448 R’000 Adjusted Appropriation Provincial Funds Revenue Provincial agencies and funds Municipal bank accounts Municipal agencies and funds Subsidies on products and production Training and development Training Operating payments Venues and facilitiesVenues Rental and hiring Rent on landRent Provinces
Municipalities
Social security funds Departmental agencies Public corporations
Interest and rent on land Interest
Provinces and municipalities
Departmental agencies and accounts
Higher education institutions Foreign governments and international organisations Public corporations and private enterprises
Transfers and subsidies subsidies and Transfers
94 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
457 218 240 240 1 787 1 787 27 48227 43 05843 24 000 45,652 R’000 Actual expenditure ------457 218 240 240 2013/14
1 380 1 380 42 205 42 27 48227 24 000 44,392 Final R’000 Appropriation ------
97.9% 97,0% 95.5% 99.9% 99.9% 36.5% 99.0% 99.7% 178.1% 1063.8% % as % of final Expenditure appropriation ------0 0 45 78 717 (658) 1 371 2 228 2 000 2 000 (1 955) (1 (3 325) (3 R’000 1,633 1,633 Variance ------
182 182 658 788 4 459 4 459 3 670 47 421 47 33 143 33 29 487
53,150 R’000 Actual Expenditure ------182 182 345
2 159 4 504 2 504 2 000 2 000 49 649 29 565 29 33 86033 54,783 Final R’000 Appropriation ------R’000 Virement APPROPRIATION STATEMENT APPROPRIATION Programme 1: ADMINISTRATION 1: Programme for the year ended March 31 2015 ------2014/15 - R’000 Shifting Shifting of Funds ------
182 182 345 2 159 4 504 2 504 2 000 2 000 49 649 29 565 29 33 86033 54,783 R’000 Adjusted Appropriation Other transfers public to corporations Subsidies on products and production Other transfers private to enterprises
Private enterprises Private
Social benefits Other transfers households to Buildings Other fixed structures Transport equipment Other machinery and equipment
Non-profit institutions Households
Buildings and other fixed structures
Machinery and equipment
Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets
Payments for capital assets
Payments for financial assets
95 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
349 349 2,930 4,583 1,304 4,234 R’000 Actual expenditure ------349 349 2013/14
2,930 4,583 1,304 4,234 Final R’000 Appropriation ------
78,4% 96,2% 85,8% 78,4% 96,2% 108,4% 100,0% 103,8% % as % of final Expenditure appropriation ------17 17 (3) 217 217 183 (419) (237) R’000 Variance ------
431 431 788 788 7,723 1,105 5,398 6,504
R’000 Actual Expenditure ------448 448
7,720 4,979 1,005 1,288 6,267 1,005 Final R’000 Appropriation ------1.1 OFFICE OF THE SPEAKER R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 2014/15 ------R’000 Shifting Shifting of Funds ------
448 448 7,720 4,979 1,005 1,288 6,267 1,005 R’000 Adjusted Appropriation Intangible assets Land and subsoil assets Biological assets Heritage assets Heritage Specialised military assets Machinery and equipment Buildings and other fixed structures Households Non-profit institutions Public corporations and private enterprises Foreign governments and international organisations Higher education institutions Departmental agencies and accounts Provinces and municipalities Goods and services Interest and rent on land Compensation of employees Total Payments for financial assets
Payments for capital assets
Transfers and subsidies subsidies and Transfers Economic classification Economic Current payments
96 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
609 609 1,197 4,410 2,605 3,802 R’000 Actual expenditure ------609 609 2013/14
4,410 1,196 2,605 3,801 Final R’000 Appropriation ------
78,7% 86,3% 94,3% 84,3% % as % of final Expenditure appropriation ------326 318 579 897 (570) R’000 Variance ------
570 1,173 3,639 5,383 4,812
R’000 Actual Expenditure ------
1,491 5,709 4,218 5,709 Final R’000 Appropriation ------R’000 1.2 OFFICE OF THE SECRETARY APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 ------2014/15 R’000 Funds Shifting of ------
1,491 5,709 4,218 5,709 R’000 Adjusted Appropriation Intangible assets Land and subsoil assets Biological assets Specialised military assets Heritage assets Heritage Machinery and equipment Buildings and other fixed structures Households Non-profit institutions Public corporations and private enterprises Foreign governments and international organisations Higher education institutions Departmental agencies and accounts Provinces and municipalities Goods and services Interest and rent on land Compensation of employees Total Payments for financial assets
Payments for capital assets
Transfers and subsidies subsidies and Transfers
Economic classification Economic
Current payments
97 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
408 408 9,375 5,269 15,052 14,644 R’000 Actual expenditure ------2013/14
9,375 5,269 14,644 14,644 Final R’000 Appropriation ------
97,1% 97,1% 99,8% 99,8% 110,1% 122,2% 104,3% 109,8% % as % of final Expenditure appropriation ------0 7 0 7 (88) (445) (1,009) (1,535) (1,454) R’000 Variance ------88
112 112 233 233 5,558
10,755 16,746 16,313 R’000 Actual Expenditure ------112 112 240 240
4,549 10,310 15,211 14,859 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION 1.3 FINANCIAL MANAGEMENT 1.3 FINANCIAL R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds ------112 112 240 240
4,549 10,310 15,211 14,859 R’000 Adjusted Appropriation Compensation of employees Goods and services Interest and rent on land Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and enterprises private Non-profit institutions Households Buildings and other fixed structures Machinery and equipment assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Economic classification Economic Current payments
Transfers and subsidies subsidies and Transfers
Payments for capital assets
Payments for financial assets Total
98 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
771 218 771 218 2,201 9,039 6,838 10,028 R’000 Actual expenditure ------771 218 771 218 2013/14
2,201 9,039 6,838 10,028 Final R’000 Appropriation ------
89,4% 75.4% 85.0% 86,2% 229.0% 229.0% % as % of final Expenditure appropriation ------827 882 (129) (129) 1 709 1,580 R’000 Variance ------
229 229 6,951 2 699 9 650 9,879
R’000 Actual Expenditure ------100 100 7,778
3,581 11,359 11,459 Final R’000 Appropriation ------1.4 SERVICES CORPORATE APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds ------
100 100 7,778 3,581 11,359 11,459 R’000 Adjusted Appropriation Interest and rent on land Provinces and municipalities Goods and services Compensation of employees Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets
Transfers and subsidies subsidies and Transfers
Current payments
Economic classification Economic
Payments for capital assets
Payments for financial assets Total
99 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
240 240 5,733 5,606 11,579 11,339 R’000 Actual expenditure ------240 240 2013/14 5,733 4,754
10,727 10,487 Final R’000 Appropriation ------
97,3% 76,7% 91,4% 88,5% 276,8% 101,6% 100,0% 100,0% % as % of final Expenditure appropriation ------175 (49) 1,138 1,314 1,265 2,000 (2,049) R’000 Variance ------70 70
3,742 3,208 6,400 3,208 10,141 13,419 R’000 Actual Expenditure ------70 70 1,159 6,575
3,159 4,880 2,000 11,455 14,684 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION for the year ended March 31 2015 R’000 2014/15 Virement 1.5 SECURITY AND RECORDS MANAGEMENT 1.5 RECORDS SECURITY AND ------R’000 Funds Shifting of ------70 70
1,159 6,575 3,159 4,880 2,000 11,455 14,684 R’000 Adjusted Appropriation Machinery and equipment Buildings and other fixed structures Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Goods and services Interest and rent on land Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and enterprises private Non-profit institutions Households Compensation of employees
Payments for financial assets Total Payments for capital assets
Transfers and subsidies subsidies and Transfers Current payments Economic classification Economic
100 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------22 79 29
113 108 489 9 814 1 315 6 525 6 035 16 338 5,190 5,190 33,813 33,813 39,003 R’000 Actual expenditure ------22 79 29 113 108 489 2013/14 9 814 1 315 6 525 6 035
16 338 5,190 5,190 33,813 33,813 39,003 Final R’000 Appropriation ------
97.1% 93.7% 62.7% 92,0% 46.0% 99,9% 99.8% 107.8% 101,1% 514.3% 100.4% 112.0% % 10850.5% as % of final Expenditure appropriation ------29 25 (1) 210 201 538 (145) (513) (459) (723) 57 446 (388) R’000 Variance ------
171 353 330 180 463 988 6 762 7 115 8 044 15 159 15
5,138 5,138 35,057 35,057 40,196 R’000 Actual Expenditure ------4 35 329 372 563
1 018 6 039 6 602 8 583 15 185 5,584 34,669 40,253 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds ------4 35
372 329 563 1 018 6 039 6 602 8 583 15 185 Programme 2: FACILITIES AND BENEFITS FOR MEMBERS AND POLITICAL AND MEMBERS PARTIES FOR BENEFITS AND FACILITIES 2: Programme 5,584 34,669 40,253 R’000 Adjusted Appropriation Salaries and wages Social contributions Contractors Legal services Scientific and technological services Laboratory services Infrastructure and planning services Consultants: Business and advisoryservices Minor assets Catering: Departmental activities Communication Computer services Advertising Bursaries: Employees Administrative fees Audit costs: External
Compensation of employees Goods and services
Sub programmeSub FACILITIES MEMBERS 1. 2. POLITICAL2. PARTY SUPPORT
Total for sub programmes sub for Total classification Economic Current payments
101 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------2 94
195 389 7 462 R’000 Actual expenditure ------2 94 195 389 2013/14 7 462
Final R’000 Appropriation ------
67.1% 57.6% 67.9% % as % of final Expenditure appropriation ------45 115 (20) 1 912 R’000 Variance ------20 92
155 4 046
R’000 Actual Expenditure ------270 137
5 959 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds ------
270 137 5 959 Programme 2: FACILITIES AND BENEFITS FOR MEMBERS AND POLITICAL AND MEMBERS PARTIES FOR BENEFITS AND FACILITIES 2: Programme R’000 Adjusted Appropriation Travel and subsistence Travel Consumable: Stationery, printingand office supplies Transport provided: Departmental activity Training and development Training Consumable supplies Property payments Inventory: Other supplies Operating leases Medsas Inventory Interface Inventory: Medicine Inventory: Medical supplies Inventory: Materials and supplies Inventory: Food and food supplies Inventory: Learner and teacher support material Inventory: supplies Farming Inventory: oil and gas Fuel, Inventory: Clothing material and supplies Housing Fleet services Fleet Entertainment Agency and support / outsourced services
102 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 - - - - 1 4
------476 476 476 476 22,665 R’000 Actual expenditure - - - - 1 4 2013/14
------476 476 476 476 22,665 Final R’000 Appropriation - - - -
0.4% 93,8% 93,8% 99,6% 369.3% ------% as % of final Expenditure appropriation - - - - 26 (1 165) (1 ------88 88 88 R’000 Variance - - - - 0
1 598
------1,337 1,337 1,337 1,337 24,635 R’000 Actual Expenditure - - - - 26 433
------1,425 1,425 1,425 1,425 24,723 24,723 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds - - - - 26
433 Programme 2: FACILITIES AND BENEFITS FOR MEMBERS AND POLITICAL AND MEMBERS PARTIES FOR BENEFITS AND FACILITIES 2: Programme ------1,425 1,425 1,425 1,425 24,723 24,723 R’000 Adjusted Appropriation Subsidies on products and production Municipal agencies and funds Municipal bank accounts Provincial agencies and funds Provincial Funds Revenue
Public corporations Departmental agencies Social security funds
Municipalities
Provinces Rent on landRent Venues and facilitiesVenues Operating payments Rental and hiring Public corporations and private enterprises Foreign governments and international organisations Higher education institutions Departmental agencies and accounts Provinces and municipalities Interest and rent on land
Interest
Transfers and subsidies subsidies and Transfers
103 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
------22,189 22,189 39,003 R’000 Actual expenditure 2013/14
------22,189 22,189 39,003 Final R’000 Appropriation
59,3% 59,3% 59,3% 99,9% ------100,0% % as % of final Expenditure appropriation ------57 140 140 140 R’000 (196) Variance
------205 205 205 205 196 205 23,298 40,196 R’000 Actual Expenditure
------345 345 345 23,298 40,253 Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 ------R’000 Shifting Shifting of Funds
Programme 2: FACILITIES AND BENEFITS FOR MEMBERS AND POLITICAL AND MEMBERS PARTIES FOR BENEFITS AND FACILITIES 2: Programme ------345 345 345 23,298 40,253 R’000 Adjusted Appropriation Other machinery and equipment Transport equipment Other fixed structures Buildings Other transfers private to enterprises Subsidies on products and production Other transfers public to corporations
Other transfers households to Social benefits Buildings and other fixed structures
Private enterprises Private
Intangible assets Land and subsoil assets Biological assets Specialised military assets Heritage assets Heritage Machinery and equipment Payments for capital assets Households Non-profit institutions
Payments for financial assets
104 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
5,190 5,190 5,190 R’000 Actual expenditure ------2013/14
5,190 5,190 5,190 Final R’000 Appropriation ------
91,8% 91,8% 92,0% % as % of final Expenditure appropriation ------456 456 (10) 446 (10) R’000 Variance ------10 10
5,128 5,128 5,138
R’000 Actual Expenditure ------
5,584 5,584 5,584 Final R’000 Appropriation ------2.1 MEMBERS FACILITIES MEMBERS 2.1 R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 2014/15 ------R’000 Shifting Shifting of Funds ------
5,584 5,584 5,584 R’000 Adjusted Appropriation Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment Interest and rent on land Goods and services Payments for financial assets Total Transfers and subsidies subsidies and Transfers Payments for capital assets
Economic classification Economic Current payments
105 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 - - - -
476 4,623 6,525 22,189 11,148 33,813 22,665 R’000 Actual expenditure - - - - 476 2013/14
4,623 6,525 22,189 11,148 33,813 22,665 Final R’000 Appropriation - -
97,2% 56,5% 93,8% 99,6% 56,5% 107,8% 101,1% 100,0% 104,5% % as % of final Expenditure appropriation - - 83 88 88 150 150 (513) (196) (430) (388) R’000 Variance -
195 195 196 7,115 2,916 1,337 10,031 35,057 23,298 24,635 R’000
Actual Expenditure - - 345 345
1,425 9,601 6,602 2,999 24,723 23,298 34,669 Final R’000 Appropriation ------R’000 2.2 SUPPORT POLITICAL PARTY Virement APPROPRIATION STATEMENT APPROPRIATION for the year ended March 31 2015 ------2014/15 R’000 Shifting Shifting of Funds - -
345 345 1,425 9,601 6,602 2,999 24,723 23,298 34,669 R’000 Adjusted Appropriation Compensation of employees Goods and services Interest and rent on land Buildings and other fixed structures Machinery and equipment Households Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Economic classification Economic Current payments
Transfers and subsidies subsidies and Transfers Payments for capital assets Payments for financial assets
106 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
- - 476 476 376 376 412 412 148 354 4,916 4,916 2,620 2,620 3,123 3,123 3,425 3,425 3,061 3,061 3,263 3,263 9,829 9,829 8,980 37,199 37,236 11,503 11,503 28,219 23,303 R’000 Actual expenditure 2013/14
- - 476 476 376 376 412 412 148 354 4,916 4,916 2,620 2,620 3,123 3,123 3,425 3,425 3,061 3,061 3,263 3,263 9,829 9,829 8,980 37,199 37,236 11,503 11,503 28,219 23,303 Final R’000 Appropriation
67,2% 87,0% 82,7% 55,4% 95,7% 42,9% 93,6% 52,9% 99,5% 95,5% 85,5% 93,3% 95,2% 92,8% 91,1% 91,6% 60,8% 106,2% - - % as % of final Expenditure appropriation - - R’000 12 50 224 224 581 581 232 232 259 259 622 622 235 235 123 1,716 1,716 134 580 1,531 1,531 1,975 1,975 3,729 3,729 1,643 3,506 3,506 (214) Variance
- - 251 251 251 251 101 101 260 289 4,178 4,178 2,776 2,776 9,014 9,014 5,153 5,153 9,362 9,362 3,681 3,681 3,015 3,015 2,550 37,985 12,261 12,261 28,971 28,971 23,818 23,818 38,112 38,112
R’000 Actual Expenditure
- - 374 374 475 475 521 521 272 272 235 235 9,412 9,412 5,412 5,412 4,193 4,193 3,357 3,357 3,467 3,250 4,800 12,841 12,841 41,491 10,545 41,841 25,534 30,946 Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015W 2014/15 Programme 3: PARLIAMENTARY SERVICES PARLIAMENTARY 3: Programme ------R’000 Shifting Shifting of Funds
- - 374 374 475 475 521 521 272 272 235 235 9,412 9,412 5,412 5,412 4,193 4,193 3,357 3,357 3,467 3,250 4,800 12,841 12,841 41,491 10,545 41,841 25,534 30,946 R’000 Adjusted Appropriation Salaries and wages Social contributions Catering: Departmental activities Bursaries: Employees Audit costs: External Minor assets Advertising Administrative fees PROCEEDINGS ANDPROCEEDINGS NCOP LEGAL SERVICES DEPUTY SECRETARY: DEPUTY SECRETARY: SERVICES PARLIAMENTARY PORTFOLIO COMMITTEES AND PUBLIC PARTICIPATION AWARENESS COMMITTEES AND RESEARCH SERVICES HANSARD AND LANGUAGE SERVICES STANDING COMMITTEESSTANDING
Goods and services Compensation of employees
7. 8. programmes sub for Total 6.
Economic classification Economic Current payments 2. 3. 4. 5. Sub programmeSub 1.
107 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
------1 37 37 62 62 21 21 168 342 342 R’000 Actual expenditure 2013/14
------1 37 37 62 62 21 21 168 342 342 Final R’000 Appropriation
51,9% 36,6% 16,3% 167,2% ------% as % of final Expenditure appropriation ------R’000 27 27 59 59 75 75 (1) (58) (143) Variance
------1 29 11 43 58 355 355
R’000 Actual Expenditure
------56 70 70 118 118 212 212 Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 2014/15 Programme 3: PARLIAMENTARY SERVICES PARLIAMENTARY 3: Programme ------R’000 Shifting Shifting of Funds
------56 70 70 118 118 212 212 R’000 Adjusted Appropriation Inventory: Materials and supplies Inventory: Learner and teacher support material Inventory: Food and food supplies Inventory: oil and gas Fuel, Inventory: supplies Farming Inventory: Clothing material and supplies Housing Fleet services Fleet Entertainment Contractors Agency and support / outsourced services Legal services Scientific and technological services Laboratory services Infrastructure and planning services Computer services Consultants: Business and advisoryservices Communication
108 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
------1 18 336 336 200 6,441 6,441 R’000 Actual expenditure 2013/14
------1 18 336 336 200 6,441 6,441 Final R’000 Appropriation
95,1% 80,6% 86,2% 137,6% 118,9% ------100,2% ------% as % of final Expenditure appropriation ------R’000 5 54 1,389 (6) (0) (363) Variance
------36 67 102 102 5,782 5,782 340 1,327 1,327
R’000 Actual Expenditure
------7,171 7,171 67 30 107 107 394 965 Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015W 2014/15 Programme 3: PARLIAMENTARY SERVICES PARLIAMENTARY 3: Programme ------R’000 Shifting Shifting of Funds
------7,171 7,171 67 30 107 107 965 394 R’000 Adjusted Appropriation Provincial agencies and funds Provincial Funds Revenue Provinces Rent on landRent
Operating payments Travel and subsistence Travel and development Training Venues and facilitiesVenues Rental and hiring Transport provided: Departmental activity Property payments Consumable supplies Operating leases Consumable: Stationery, printingand office supplies Inventory: Other supplies Medsas Inventory Interface Inventory: Medicine Inventory: Medical supplies Provinces and municipalities Interest and rent on land
Interest
Transfers and subsidies subsidies and Transfers
109 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
------R’000 Actual expenditure 2013/14
------Final R’000 Appropriation
------% as % of final Expenditure appropriation ------R’000 Variance
------
R’000 Actual Expenditure
------Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 2014/15 Programme 3: PARLIAMENTARY SERVICES PARLIAMENTARY 3: Programme ------R’000 Shifting Shifting of Funds
------R’000 Adjusted Appropriation Other transfers private to enterprises Subsidies on products and production Other transfers public to corporations Subsidies on products and production Municipal agencies and funds Municipal bank accounts Private enterprises Private Public corporations Departmental agencies Social security funds Municipalities
Public corporations and enterprises private Foreign governments and international organisations Higher education institutions Departmental agencies and accounts
110 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
------36 36 36 37,236 R’000 Actual expenditure 2013/14
------36 36 36 37,236 Final R’000 Appropriation
91,1% 56,0% 32,0% ------% as % of final Expenditure appropriation ------R’000 88 150 150 238 3,729 3,729 (15) Variance
------15 112 112 112 38,112 38,112
R’000 Actual Expenditure
------200 150 150 350 41,841 Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015W 2014/15 Programme 3: PARLIAMENTARY SERVICES PARLIAMENTARY 3: Programme ------R’000 Shifting Shifting of Funds
------200 150 150 350 41,841 R’000 Adjusted Appropriation Other machinery and equipment Transport equipment Other fixed structures Buildings Other transfers to households Social benefits Intangible assets Land and subsoil assets Biological assets Specialised military assets Heritage assets Heritage Machinery and equipment Buildings and other fixed structures Households Non-profit institutions
Payments for financial assets
Payments for capital assets
111 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
2,620 2,620 2,620 R’000 Actual expenditure ------2013/14 2,620
2,620 2,620 Final R’000 Appropriation ------
92.8% 92.8% 92.8% % as % of final Expenditure appropriation ------235 235 235 R’000 Variance ------
3,015 3,015 3,015
R’000 Actual Expenditure ------
3,250 3,250 3,250 Final R’000 Appropriation ------3.1 STANDING COMMITTEES STANDING 3.1 R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 ------2014/15 R’000 Shifting Shifting of Funds ------
3,250 3,250 3,250 R’000 Adjusted Appropriation Goods and services Intangible assets Land and subsoil assets Biological assets Heritage assets Heritage Specialised military assets Machinery and equipment Buildings and other fixed structures Households Non-profit institutions Public corporations and private enterprises Foreign governments and international organisations Higher education institutions Departmental agencies and accounts Provinces and municipalities Interest and rent on land Economic classification Economic Current payments Total Payments for financial assets
Payments for capital assets
Transfers and subsidies subsidies and Transfers
112 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
412 412 412 R’000 Actual expenditure ------412 412 412 2013/14
Final R’000 Appropriation ------
55.4% 55.4% 55.4% % as % of final Expenditure appropriation ------232 232 232 R’000 Variance ------289 289 289
R’000 Actual Expenditure ------521 521 521
Final R’000 Appropriation ------3.2 PORTFOLIO COMMITTEES R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015W 2014/15 ------R’000 Shifting Shifting of Funds ------
521 521 521 R’000 Adjusted Appropriation Intangible assets Land and subsoil assets Biological assets Heritage assets Heritage Specialised military assets Machinery and equipment Buildings and other fixed structures Households Non-profit institutions Public corporations and private enterprises Foreign governments and international organisations Higher education institutions Departmental agencies and accounts Provinces and municipalities Goods and services Interest and rent on land Total Payments for financial assets
Payments for capital assets
Transfers and subsidies subsidies and Transfers
Economic classification Economic Current payments
113 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
7,919 9,829 9,829 1,909 R’000 Actual expenditure ------2013/14 7,919
9,829 9,829 1,909 Final R’000 Appropriation ------
100% 95,9% 99.5% 99.5% % as % of final Expenditure appropriation ------52 50 50 (2) R’000 Variance ------
1,217 8,145 9,362 9,362
R’000 Actual Expenditure ------
8,143 1,269 9,412 9,412 Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 ------2014/15 3.3 PUBLIC PARTICIPATION AND AWARENESS AND PARTICIPATION 3.3 PUBLIC R’000 Shifting Shifting of Funds ------
8,143 1,269 9,412 9,412 R’000 Adjusted Appropriation Interest and rent on land Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Compensation of employees Goods and services
Transfers and subsidies subsidies and Transfers Payments for capital assets Payments for financial assets
Current payments Economic classification Economic
114 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
978 10,525 11,503 11,503 R’000 Actual expenditure ------978 2013/14
10,525 11,503 11,503 Final R’000 Appropriation ------
83.5% 96.8% 95.5% 95.5% % as % of final Expenditure appropriation ------377 203 580 580 R’000 Variance ------
1,027 11,234 12,261 12,261 R’000 Actual
Expenditure ------
1,230 11,611 12,841 12,841 Final R’000 Appropriation ------R’000 Virement APPROPRIATION STATEMENT APPROPRIATION ------for the year ended March 31 2015W 2014/15 3.4 COMMITTEES3.4 RESEARCH SERVICES AND R’000 Funds Shifting of ------
1,230 11,611 12,841 12,841 R’000 Adjusted Appropriation Compensation of employees Interest and rent on land Goods and services Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets
Current payments Economic classification Economic
Transfers and subsidies subsidies and Transfers
Payments for capital assets
Payments for financial assets
115 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------6 6
228 3,191 3,419 3,425 R’000 Actual expenditure ------6 6 228 2013/14
3,191 3,419 3,425 Final R’000 Appropriation ------
56% 32% 87% 49.1% 98.5% 91.4% % as % of final Expenditure appropriation ------58 88 326 622 150 238 384 R’000 Variance ------
315 112 112 3,751 4,178 4,066
R’000 Actual Expenditure ------641 350 150 200 4,450 3,809 4,800
Final R’000 Appropriation ------APPROPRIATION STATEMENT APPROPRIATION R’000 for the year ended March 31 2015 Virement 2014/15 3.5 HANSARD AND LANGUAGE SERVICES LANGUAGE AND HANSARD 3.5 ------R’000 Shifting Shifting of Funds ------
641 350 150 200 4,450 3,809 4,800 R’000 Adjusted Appropriation Interest and rent on land Compensation of employees Goods and services Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets
Economic classification Economic Transfers and subsidies subsidies and Transfers
Current payments
Payments for capital assets
Payments for financial assets
116 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------30 30
1,874 1,219 3,093 3,123 R’000 Actual expenditure ------30 30 2013/14
1,874 1,219 3,093 3,123 Final R’000 Appropriation ------
22.2% 84.2% 60.5% 60.8% % as % of final Expenditure appropriation ------408 (15) 1,250 1,658 1,643 R’000 Variance ------15
356 2,179 2,535 2,550
R’000 Actual Expenditure ------
2,587 4,193 1,606 4,193 Final R’000 Appropriation ------R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015W 2014/15 ------3.6 DEPUTY SECRETARY: PARLIAMENTARY SERVICES PARLIAMENTARY DEPUTY SECRETARY: 3.6 R’000 Shifting Shifting of Funds ------
2,587 4,193 1,606 4,193 R’000 Adjusted Appropriation Compensation of employees Interest and rent on land Goods and services Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Current payments
Economic classification Economic
Transfers and subsidies subsidies and Transfers
Payments for capital assets
Payments for financial assets
117 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
1,228 1,833 3,061 3,061 R’000 Actual expenditure ------2013/14
1,228 1,833 3,061 3,061 Final R’000 Appropriation ------
79.1% 93.8% 82.7% 82.7% % as % of final Expenditure appropriation ------51 581 530 581 R’000 Variance ------
770 2,776 2,776 2,006
R’000 Actual Expenditure ------821 2,536
3,357 3,357 Final R’000 Appropriation ------3.7 PROCEEDINGS AND NCOP AND PROCEEDINGS 3.7 R’000 APPROPRIATION STATEMENT APPROPRIATION Virement for the year ended March 31 2015 2014/15 ------R’000 Shifting Shifting of Funds ------
821 2,536 3,357 3,357 R’000 Adjusted Appropriation Compensation of employees Interest and rent on land Goods and services Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Current payments Economic classification Economic
Transfers and subsidies subsidies and Transfers
Payments for capital assets
Payments for financial assets
118 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ------
386 2,878 3,263 3,263 R’000 Actual expenditure ------386 2013/14
2,878 3,263 3,263 Final R’000 Appropriation ------
89.4% 107.3% 106.2% 106.2% % as % of final Expenditure appropriation ------24 (241) (238) (241) R’000 Variance ------202
3,479 3,681 3,681
R’000 Actual Expenditure ------226
3,241 3,467 3,467 Final R’000 Appropriation ------3.8 LEGAL SERVICES LEGAL 3.8 APPROPRIATION STATEMENT APPROPRIATION R’000 Virement for the year ended March 31 2015W 2014/15 ------R’000 Shifting Shifting of Funds ------
226 3,241 3,467 3,467 R’000 Adjusted Appropriation Compensation of employees Goods and services Interest and rent on land Provinces and municipalities Departmental agencies and accounts Higher education institutions Foreign governments and international organisations Public corporations and private enterprises Non-profit institutions Households Buildings and other fixed structures Machinery and equipment Heritage assets Heritage Specialised military assets Biological assets Land and subsoil assets Intangible assets Economic classification Economic Current payments
Transfers and subsidies subsidies and Transfers
Payments for capital assets
Payments for financial assets
119 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2015
1. Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.
2. Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
3. Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.
4. Explanations of material variances from Amounts Voted (after Virement):
4.1 Per programme Final Actual Variance Variance as Appropriation Expenditure R’000 a % of Final Appropriation Programme 1 54,783 5 3 , 1 5 0 1,633 3% Programme 2 40,253 40,196 57 0% Programme 3 41,841 38,112 3,729 9%
Material under spending on compensation of employees as a consequence of not filling vacant funded positions as well as savings on goods and services and under spending on capital projects. Final Actual Variance Variance as 4.2 Per economic classification Appropriation Expenditure a % of Final Appropriation R’000 R’000 R’000 R’000 Current payments Compensation of employees 70,381 68,201 2,180 3% Goods and services 34,917 31,364 3,553 10%
Transfers and subsidies Departmental agencies and accounts 1,873 1,768 105 6% Foreign governments and 23,298 23,298 - 0% international organisations Non-profit institutions 1,209 1,210 (1) 0%
Payments for capital assets Buildings and other fixed structures 2,000 - 2,000 100% Machinery and equipment 2,999 4,636 (1,637) (55%) Intangible assets 200 112 88 44%
Payments for financial assets - 869 (869) (100%)
120 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2015
Note 2014/15 2013/14 R’000 R’000 REVENUE Annual appropriation 1 136,877 120,631 Statutory appropriation 2 22,633 21,656 Departmental revenue 3 1,496 507
TOTAL REVENUE 161,006 142,794
EXPENDITURE Current expenditure Compensation of employees 5 91,510 82,534 Goods and services 6 31,337 34,371 Aid assistance 4 5 2,043
Total current expenditure 122,852 118,948
Transfers and subsidies Transfers and subsidies 8 26,276 25,879
Total transfers and subsidies 26,276 25,879
Expenditure for capital assets Tangible assets 9 4,663 276 Intangible assets 9 112 218
Total expenditure for capital assets 4,775 494
Payments for financial assets 7 869 -
TOTAL EXPENDITURE 154,772 145,321
SURPLUS/(DEFICIT) FOR THE YEAR 6,234 (2,527)
Reconciliation of Net Surplus/(Deficit) for the year
Voted funds 4,743 (991) Annual appropriation - - Conditional grants - - Unconditional grants - - Departmental revenue and NRF Receipts 19 1,496 507 Aid assistance 4 (5) 2,043 SURPLUS/(DEFICIT) FOR THE YEAR 6,234 (2,527)
121 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
STATEMENT OF FINANCIAL POSITION as at 31 March 2015
Note 2014/15 2013/14 R’000 R’000 ASSETS
Current assets 15,628 17,915 Unauthorised expenditure 10 3,882 3,882 Cash and cash equivalents 11 8,187 10,492 Prepayments and advances 12 444 496 Receivables 13 3,115 3,045
Non-current assets 35 35 Investments 14 35 35
TOTAL ASSETS 15,663 17,950
LIABILITIES
Current liabilities 10,242 13,956 Funds unutilised 15 9,451 12,692 Payables 17 7 475 Aid assistance unutilised 4 784 789
TOTAL LIABILITIES 10,242 13,956
NET ASSETS 5,421 3,994
Represented by: Recoverable revenue 145 257 Retained funds 5,276 3,737
TOTAL 5,421 3,994
122 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
STATEMENT OF CHANGES IN NET ASSETS for the year ended 31 March 2015
Note 2014/15 2013/14 R’000 R’000
Recoverable revenue Opening balance 257 186 Transfers: (112) 71 Debts recovered (included in departmental receipts) (112) - Debts raised - 71 Closing balance 145 257
Retained funds Opening balance 3,737 3,230 Transfer from voted funds to be surrendered (Parliament/Legislatures ONLY) 1,496 507 Other transfers 43 - Closing balance 5,276 3,737
TOTAL 5,421 3,994
123 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
CASH FLOW STATEMENT as at 31 March 2015
Note 2014/15 2013/14 R’000 R’000 CASH FLOWS FROM OPERATING ACTIVITIES
Receipts 160,857 142,794 Annual appropriated funds received 1.1 136,877 120,631 Statutory appropriated funds received 2 22,633 21,656 Departmental revenue received 3 332 165 Interest received 3.3 1,015 342
Net (increase)/decrease in working capital (427) 7,517 Surrendered to Revenue Fund (8,000) - Current payments (122,852) (117,688) Payments for financial assets (869) - Transfers and subsidies paid (26,276) (25,879) Net cash flow available from operating activities 18 2,433 6,744
CASH FLOWS FROM INVESTING ACTIVITIES
Payments for capital assets 10 (4,775) (494) Proceeds from sale of capital assets 3.4 140 - Net cash flows from investing activities (4,635) (494)
CASH FLOWS FROM FINANCING ACTIVITIES
Distribution/dividend received 9 -
Increase/(decrease) in net assets (112) 71 Increase/(decrease) in non-current payables - - Net cash flows from financing activities (103) 71
Net increase/(decrease) in cash and cash equivalents (2,305) 6,321
Cash and cash equivalents at beginning of period 10,492 4,171
Cash and cash equivalents at end of period 19 8,187 10,492
124 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES for the year ended 31 March 2015
Summary of significant accounting policies
The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated.
The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.
Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act. 1 Basis of preparation
The financial statements have been prepared in accordance with the Modified Cash Standard. 2 Going concern
The financial statements have been prepared on a going concern basis. 3 Presentation currency
Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department. 4 Rounding
Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R’000). 5 Foreign currency translation
Cash flows arising from foreign currency transactions are translated into South African Rands using the exchange rates prevailing at the date of payment / receipt. 6 Comparative information 6.1 Prior period comparative information
Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements. 6.2 Current year comparison with budget
A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement.
125 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES as at 31 March 2015
7 Revenue 7.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).
Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.
The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position. 7.2 Departmental revenue
Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.
Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 7.3 Accrued departmental revenue
Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when:
• it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and
• the amount of revenue can be measured reliably.
The accrued revenue is measured at the fair value of the consideration receivable.
Accrued tax revenue (and related interest and / penalties) is measured at amounts receivable from collecting agents. 8 Expenditure 8.1 Compensation of employees 8.1.1 Salaries and wages
Salaries and wages are recognised in the statement of financial performance on the date of payment. 8.1.2 Social contributions
Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.
Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment.
126 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES for the year ended 31 March 2015
8.2 Other expenditure
Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold. 8.3 Accrued expenditure payable
Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department.
Accrued expenditure payable is measured at cost. 8.4 Leases 8.4.1 Operating leases
Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.
The operating lease commitments are recorded in the notes to the financial statements. 8.4.2 Finance leases
Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.
The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.
Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of:
• cost, being the fair value of the asset; or
• the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest. 9 Aid Assistance 9.1 Aid assistance received
Aid assistance received in cash is recognised in the statement of financial performance when received. In- kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.
Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position. 9.2 Aid assistance paid
Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position.
127 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES as at 31 March 2015
10 Cash and cash equivalents
Cash and cash equivalents are stated at cost in the statement of financial position.
Bank overdrafts are shown separately on the face of the statement of financial position.
For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 11 Prepayments and advances
Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash.
Prepayments and advances are initially and subsequently measured at cost.
Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. 13 Investments
Investments are recognised in the statement of financial position at cost. 14 Impairment of financial assets
Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements. 15 Payables
Loans and payables are recognised in the statement of financial position at cost. 16 Capital Assets 16.1 Immovable capital assets
Immovable capital assets are initially recorded in the notes to the financial statements at cost. Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.
Where the cost of immovable capital assets cannot be determined accurately, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department.
128 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES for the year ended 31 March 2015
16.2 Movable capital assets
Movable capital assets are initially recorded in the notes to the financial statements at cost. Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.
Where the cost of movable capital assets cannot be determined accurately, the movable capital assets are measured at fair value and where fair value cannot be determined; the movable assets are measured at R1.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 16.3 Intangible assets
Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non-exchange transaction are measured at fair value as at the date of acquisition.
Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project.
Where the cost of intangible assets cannot be determined accurately, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1.
All assets acquired prior to 1 April 2002 (or a later date as approved by the OAG) may be recorded at R1.
Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 17 Provisions and Contingents 17.1 Provisions
Provisions are recorded in the notes to the financial statements when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate of the obligation can be made. The provision is measured as the best estimate of the funds required to settle the present obligation at the reporting date. 17.2 Contingent liabilities
Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably
129 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES as at 31 March 2015
17.3 Contingent assets
Contingent assets are recorded in the notes to the financial statements when a possible asset arises from past events, and whose existence will be confirmed by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department 17.4 Commitments
Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash 18 Unauthorised expenditure
Unauthorised expenditure is recognised in the statement of financial position until such time as the expenditure is either:
• approved by Parliament or the Provincial Legislature with funding and the related funds are received; or
• approved by Parliament or the Provincial Legislature without funding and is written off against the appropriation in the statement of financial performance; or
• transferred to receivables for recovery.
Unauthorised expenditure is measured at the amount of the confirmed unauthorised expenditure. 19 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.
Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.
Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. 20 Irregular expenditure
Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefore are provided in the note.
Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.
Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable.
130 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ACCOUNTING POLICIES for the year ended 31 March 2015
21 Changes in accounting policies, accounting estimates and errors
Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period- specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
Changes in accounting estimates are applied prospectively in accordance with MCS requirements.
Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable. 22 Events after the reporting date
No adjusting events or non-adjusting events after the reporting date took place 23 Agent-Principal arrangements
No Agent-Principle arrangements are recorded in the Financial Statements 24 Departures from the MCS requirements
No departures from the MCS requirements 25 Capitalisation reserve
The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received 26 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/ Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off. 27 Related party transactions
A related party transaction is a transfer of resources, services or obligations between the reporting entity and a related party. Related party transactions are recorded in the notes to the financial statements when the transaction is not at arm’s length. 28 Inventories
At the date of acquisition, inventories are recorded at cost price in the notes to the financial statements
Where inventories are acquired as part of a non-exchange transaction, the cost of inventory is its fair value at the date of acquisition.
Inventories are subsequently measured at the lower of cost and net realisable value or the lower of cost and replacement value.
131 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
1. ANNUAL APPROPRIATION
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments: 2014/15 2013/14 Funds not Appropriation Final Actual requested/ received Appropriation Funds not received Received R’000 R’000 R’000 R’000 Administration 54,783 54,783 - 44,392 Facilities for Members and Political 40,253 40,253 - 39,003 Parties Parliamentary Services 41,841 41,841 - 37,236 Total 136,877 136,877 - 120,631
2. STATUTORY APPROPRIATION 2014/15 2013/14 R’000 R’000
Members’ remuneration 22,633 21,656 Total 22,633 21,656
Actual Statutory Appropriation received 22,633 21.656
3. DEPARTMENTAL REVENUE Note 2014/15 2013/14 R’000 R’000 Sales of goods and services other than capital assets 3.1 91 67 Interest, dividends and rent on land 3.3 1,024 342 Sales of capital assets 3.4 140 - Transactions in financial assets and liabilities 3.5 241 98 Total revenue collected 1,496 507 Less: Own revenue included in appropriation 19 - - Departmental revenue collected 1,496 507
132 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
3.1 Sales of goods and services other than capital assets Note 2014/15 2013/14 3 R’000 R’000 Sales of goods and services produced by the department 85 67 Other sales 85 67 Sales of scrap, waste and other used current goods 6 Total 91 67
3.2 Interest, dividends and rent on land Note 2014/15 2013/14 3 R’000 R’000 Interest 1,015 342 Dividends 9 - Total 1,024 342
3.3 Sale of capital assets Note 2014/15 2013/14 3 R’000 R’000 Tangible assets 140 - Machinery and equipment 39 140 - Total 140 -
3.4 Transactions in financial assets and liabilities Note 2014/15 2013/14 3 R’000 R’000 Other Receipts including Recoverable Revenue 241 98 Total 241 98
4. AID ASSISTANCE Note 2014/15 2013/14 R’000 R’000
Opening Balance 789 2,832 As restated 789 2,832 Transferred from statement of financial performance (5) - Paid during the year - (2,043) Closing Balance 784 789
133 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
4.1 Analysis of balance by source 2014/15 2013/14 Note R’000 R’000 Aid assistance from other sources 4 784 789 Closing balance 784 789
4.2 Analysis of balance 2014/15 2013/14 Note R’000 R’000 Aid assistance unutilised 4 784 789 Closing balance 784 789
5. COMPENSATION OF EMPLOYEES
5.1 Salaries and Wages Note 2014/15 2013/14 5 R’000 R’000 Basic salary 54,106 50,004 Performance award - - Service Based 3,509 1,827 Compensative/circumstantial 4,298 2,868 Other non-pensionable allowances 17,134 15,643 Total 79,047 70,342
5.2 Social contributions Note 2014/15 2013/14 5 R’000 R’000 Employer contributions Pension 9,740 9,467 Medical 2,476 2,476 UIF 247 249 Total 12,463 12,192
Total compensation of employees 91,510 82,534
Average number of employees 157 157
134 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
6. GOODS AND SERVICES Note 2014/15 2013/14 R’000 R’000 Administrative fees 350 440 Advertising 869 668 Minor assets 6.1 550 377 Bursaries (employees) 101 108 Catering 636 700 Communication 1,897 2,278 Computer services 6.2 579 825 Consultants: Business and advisory services 1,176 1,136 Legal services 80 - Contractors 1,359 - Agency and support / outsourced services 5 - Entertainment 86 172 Audit cost – external 6.3 3,259 2,736 Fleet services 401 432 Inventory 6.4 338 328 Consumables 6.5 850 954 Operating leases 1,527 1,992 Property payments 6.6 1,436 3,640 Travel and subsistence 6.7 11,851 14,940 Venues and facilities 1,714 269 Training and development 264 70 Other operating expenditure 6.8 2,009 689 Total 31,337 34,371
6.1 Minor assets Note 2014/15 2013/14 6 R’000 R’000 Tangible assets 545 377 Machinery and equipment 545 377
Intangible assets 5 - Software 5 - Total 550 377
135 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
6.2 Computer services Note 2014/15 2013/14 6 R’000 R’000 SITA computer services 415 105 External computer service providers 164 720 Total 579 825
6.3 Audit cost – External Note 2014/15 2013/14 6 R’000 R’000 Regularity audits 3,259 2,736 Total 3,259 2,736
6.4 Inventory Note 2014/15 2013/14 6 R’000 R’000 Clothing material and accessories 96 52 Food and food supplies 204 276 Fuel, oil and gas 10 - Materials and supplies 28 - Total 338 328
6.5 Consumables Note 2014/15 2013/14 6 R’000 R’000 Consumable supplies 22 2 Household supplies 2 - Other consumables 20 2 Stationery, printing and office supplies 828 952 Total 850 954
6.6 Property payments Note 2014/15 2013/14 6 R’000 R’000 Municipal services 667 3,226 Other 769 414 Total 1,436 3,640
136 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
6.7 Travel and subsistence Note 2014/15 2013/14 6 R’000 R’000 Local 10,109 12,651 Foreign 1,742 2,319 Total 11,851 14,970
6.8 Other operating expenditure Note 2014/15 2013/14 6 R’000 R’000 Professional bodies, membership and subscription fees 972 100 Resettlement costs 409 80 Other 628 509 Total 2,009 689
7 PAYMENTS FOR FINANCIAL ASSETS Note 2014/15 2013/14
R’000 R’000 Other debts written off 869 - Total 869 -
8. TRANSFERS AND SUBSIDIES 2014/15 2013/14 R’000 R’000 Note Departmental agencies and accounts Annex 1A 1,769 825 Non-profit institutions Annex 1B 23,298 22,189 Households Annex 1C 1,209 2,865 Total 26,276 25,879
Unspent funds transferred to the above beneficiaries
137 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
9. EXPENDITURE FOR CAPITAL ASSETS Note 2014/15 2013/14 R’000 R’000 Tangible assets 4,663 276 Machinery and equipment 39 4,663 276
Intangible assets 112 218 Software 40 112 218
Total 4,775 494
9.1 Analysis of funds utilised to acquire capital assets – 2014/15 Voted funds Aid Total assistance R’000 R’000 R’000 Tangible assets 4,663 - 4,663 Machinery and equipment 4,663 4,663
Intangible assets 112 - 112 Software 112 112
Total 4,775 4,775
9.2 Analysis of funds utilised to acquire capital assets – 2013/14 Voted funds Aid Total assistance R’000 R’000 R’000 Tangible assets 276 - 276 Machinery and equipment 276 276
Intangible assets 218 - 218 Software 218 218
Total 494 - 494
138 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
10. UNAUTHORISED EXPENDITURE
10.1 Reconciliation of unauthorised expenditure Note 2014/15 2013/14 R’000 R’000 Opening balance 3,882 11,482 Unauthorised expenditure – discovered in current year - 1,260 Less: Amounts approved by Parliament/Legislature with funding - (8,860) Unauthorised expenditure awaiting authorisation / written off 3,882 3,882
10.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification 2014/15 2013/14 R’000 R’000 Capital 3,595 3,595 Current 287 287 Total 3,882 3,882
10.3 Analysis of unauthorised expenditure awaiting authorisation per type 2014/15 2013/14 R’000 R’000 Unauthorised expenditure relating to overspending of the vote or a main 3,882 3,882 division within a vote Total 3,882 3,882
11. CASH AND CASH EQUIVALENTS Note 2014/15 2013/14 R’000 R’000 Consolidated Paymaster General Account 8,187 10,492 Total 8,187 10,492
12. PREPAYMENTS AND ADVANCES Note 2014/15 2013/14 R’000 R’000 Staff advances 349 422 Travel and subsistence 95 74 Total 444 496
139 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
13. RECEIVABLES 2014/15 2013/14 R’000 R’000 R’000 R’000 R’000 Note Less than One to Older one year three than three Total Total years years Claims recoverable 13.1 874 89 481 1,444 675 Annex 4 Recoverable expenditure 13.2 202 24 382 608 1,280 Staff debt 13.3 362 22 200 584 1,060 Fruitless and wasteful expenditure 13.5 2 2 30 Other debtors 13.4 477 477 - Total 1,917 135 1,063 3,115 3,045
13.1 Claims recoverable Note 2014/15 2013/14 13 R’000 R’000 National departments 439 356 Provincial departments 84 22 Private enterprises 231 56 Households and non-profit institutions 528 133 Local governments 162 108 Total 1,444 675
13.2 Recoverable expenditure (disallowance accounts) Note 2014/15 2013/14 13 R’000 R’000 Theft & losses 608 1,280 Total 608 1,280
13.3 Staff debt Note 2014/15 2013/14 13 R’000 R’000 Tax Debt 27 106 Staff Debt 557 954 Total 584 1,060
140 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
13.4 Other debtors Note 2014/15 2013/14 13 R’000 R’000 SARS receivables 467 - Pension Fund receivables 10 - Total 477 -
13.5 Fruitless and wasteful expenditure Note 2014/15 2013/14 13 R’000 R’000 Opening balance - 30 Less amounts recovered 30 - Less amounts written off (28) - Total 2 30
13.6 Impairment of receivables Note 2014/15 2013/14 18 R’000 R’000 Estimate of impairment of receivables 265 - Total 265 -
14. INVESTMENTS Note 2014/15 2013/14 R’000 R’000 Non-Current Shares and other equity Sanlam Shares 35 35 Total 35 35
Total non-current 35 35
2014/15 2013/14 R’000 R’000 Analysis of non-current investments Opening balance 35 35 Closing balance 35 35
The fair value of the shares listed at cost above is R 411 520 as at 31 March 2015 (303,142.54: 28 March 2014). The fair value is derived from the market price of R78.37 per share for 5251 shares held by the NCPL.
141 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
15. Voted funds to be surrendered to the Revenue Fund Note 2014/15 2013/14 R’000 R’000 Opening balance 12,708 12,175 Prior period error 15.2 16 As restated 12,708 12,191 Transfer from statement of financial performance (as restated) 4,743 (991) Add: Unauthorised expenditure for current year 10 - 1,260 Voted funds not requested/not received 1.1 - Transferred to retained revenue to defray excess expenditure 15.1 248 (PARLIAMENT/LEGISLATURES ONLY) Paid during the year (8,000) - Closing balance 9,451 12,708
15.1 Voted funds / (Excess expenditure) transferred to the retained funds (Parliament / Legislatures ONLY)
Note 2014/15 2013/14 15 R’000 R’000 Opening balance 9,763 9,504 Transfer from statement of financial performance 4,743 507 Transfer from Departmental Revenue to defray excess expenditure 16 - (248) Closing balance 14,506 9,763
16. DEPARTMENTAL REVENUE AND NRF RECEIPTS TO BE SURRENDERED TO THE REVENUE FUND Note 2014/15 2013/14 R’000 R’000 Transfer from Statement of Financial Performance 1,496 507 Transfer to voted funds to defray expenditure (Parliament/Legislatures 18.1 (1,496) (507) ONLY) Closing balance - -
142 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
17. PAYABLES – CURRENT Note 2014/15 2013/14 R’000 R’000
Clearing accounts 21.2 7 475 Total 7 475
17.1 Clearing accounts Note 2014/15 2013/14 21 R’000 R’000 Pension fund - 192 SARS - 283 Salary Deduction Disallowance Account 7 - Total 7 475
18. NET CASH FLOW AVAILABLE FROM OPERATING ACTIVITIES Note 2014/15 2013/14 R’000 R’000 Net surplus/(deficit) as per Statement of Financial Performance 6,234 (2,527) Add back non cash/cash movements not deemed operating activities (3,801) 9,271 (Increase)/decrease in receivables – current (70) (573) (Increase)/decrease in prepayments and advances 52 (40) (Increase)/decrease in other current assets 59 9,108 Increase/(decrease) in payables – current (468) 282 Proceeds from sale of capital assets (140) - Expenditure on capital assets 4,775 494 Surrenders to Revenue Fund (8,000) - Other non-cash items (9) - Net cash flow generated by operating activities 2,433 6,744
19. RECONCILIATION OF CASH AND CASH EQUIVALENTS FOR CASH FLOW PURPOSES Note 2014/15 2013/14 R’000 R’000 Consolidated Paymaster General account 8,187 10,492 Total 8,187 10,492
143 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
20. CONTINGENT LIABILITIES AND CONTINGENT ASSETS
20.1 Contingent liabilities Note 2014/15 2013/14 R’000 R’000 Liable to Nature Claims against the department Annex 3B 60 60 Intergovernmental payables (unconfirmed balances) Annex 5 83 1,145 Total 143 1,205
21. COMMITMENTS Note 2014/15 2013/14 R’000 R’000 Current expenditure Approved and contracted 1,093 1,053 1,093 1,053
Total Commitments 1,093 1,053
22. ACCRUALS AND PAYABLES NOT RECOGNISED 2014/15 2013/14 R’000 R’000 Listed by economic classification 30 Days 30+ Days Total Total Goods and services 718 149 867 1,387 Total 718 149 867 1,387
Note 2014/15 2013/14 R’000 R’000 Listed by programme level Programme 1 698 1,269 Programme 2 7 116 Programme 3 162 2 Total 867 1,1387
23. EMPLOYEE BENEFITS Note 2014/15 2013/14 R’000 R’000 Leave entitlement 5,406 6,651 Service bonus (Thirteenth cheque) 1,715 1,610 Total 7,121 8,261
144 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
24. LEASE COMMITMENTS
24.1 Operating leases expenditure Specialised Buildings and Machinery military other fixed and 2014/15 equipment Land structures equipment Total Not later than 1 year 1,154 1,154 Later than 1 year and not later than 1,275 1,275 5 years Total lease commitments - - - 2,429 2,429
Specialised Buildings and Machinery military other fixed and 2013/14 equipment Land structures equipment Total Not later than 1 year - - 11 - 11 Later than 1 year and not later than - - - - - 5 years Total lease commitments - - - - 11
24.2 Finance leases expenditure** Specialised Buildings and Machinery military other fixed and 2014/15 equipment Land structures equipment Total Not later than 1 year - - - 726 726 Later than 1 year and not later than - - - 87 87 5 years Total lease commitments - - - 813 813
Specialised Buildings and Machinery military other fixed and 2013/14 equipment Land structures equipment Total Not later than 1 year - - - 1,000 1,000 Later than 1 year and not later than - - - 419 419 5 years Total lease commitments - - - 1,419 1,419
145 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
25. IRREGULAR EXPENDITURE
25.1 Reconciliation of irregular expenditure Note 2014/15 2013/14 R’000 R’000 Opening balance 20,662 14,744 Add: Irregular expenditure – relating to prior year 3,047 Add: Irregular expenditure – relating to current year 796 2,871 Closing balance 21,458 20,662
Analysis of awaiting condonation per age classification Current year 796 2,871 Prior years 20,662 17,791 Total 21,458 20,662
25.2 Details of irregular expenditure – current year Incident Disciplinary steps taken/criminal 2014/15 proceedings R’000 No tax clearance certificate or point system None 162 Non Compliance with CIDB Regulation None 634 Total 796
26. FRUITLESS AND WASTEFUL EXPENDITURE
26.1 Reconciliation of fruitless and wasteful expenditure Note 2014/15 2013/14 R’000 R’000 Opening balance 1,581 963 Fruitless and wasteful expenditure – relating to current year 2 618 Fruitless and wasteful expenditure awaiting resolution 1,583 1,581
146 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
26.2 Analysis of awaiting resolution per economic classification 2014/15 2013/14 R’000 R’000 Current 1,583 1,581 Total 1,583 1,581
26.3 Analysis of Current year’s fruitless and wasteful expenditure Incident Disciplinary steps taken/criminal 2014/15 proceedings R’000 Interest on late accounts None 2 Total 2
27. RELATED PARTY TRANSACTIONS
Payments made Note 2015/14 2014/13 R’000 R’000 Transfers 12,814 12,204 Total 12,814 12,204 NCPL related to NC Political Party Fund - Common Accounting Officer
28. KEY MANAGEMENT PERSONNEL
Key management personnel (Parliament/Legislatures) No. of Individuals 2014/15 2013/14 R’000 R’000 Speaker to the Legislature 1 1,792 2,696 Secretary to the Legislature 1 1,454 2,032 Deputy Secretary 1 85 1,139 Chief Financial Officer 1 458 1,772 Legal Advisor 1 1,279 - Total 5,068 7,639
In addition to the above, R5,130,000 was paid to the rest of senior management team and the Deputy Speaker. The positions of Head Parliamentary Services and Senior Manager Corporate Services were vacant for the year and only acting allowances paid were disclosed. CFO was filled from December 2014, prior to this only acting allowances were included in the disclosure
147 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
29. MOVABLE TANGIBLE CAPITAL ASSETS MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Opening Additions Disposals Closing balance Balance R’000 R’000 R’000 R’000
HERITAGE ASSETS 39 - - 39 Heritage assets 39 - - 39
MACHINERY AND EQUIPMENT 16,976 4,663 4,688 16,951 Transport assets 3,804 788 839 3,753 Computer equipment 4,390 607 925 4,072 Furniture and office equipment 2,725 42 129 2,638 Other machinery and equipment 6,057 3,226 2,795 6,488
TOTAL MOVABLE TANGIBLE CAPITAL 17,015 4,663 4,688 16,990 ASSETS Assets to the total value of R610,000 included in the closing balance are on loan to political parties as policy provision.
29.1 Additions ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Cash* Non- (Capital Received Total cash** Work in current, not Progress paid current (Paid costs and current year, finance lease received payments) prior year) R’000 R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 4,663 - - - 4,663 Transport assets 788 788 Computer equipment 607 607 Furniture and office equipment 42 42 Other machinery and equipment 3,226 3,226
TOTAL ADDITIONS TO MOVABLE 4,663 - - - 4,663 TANGIBLE CAPITAL ASSETS
148 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
29.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Sold for cash Transfer out Total Cash or destroyed disposals Received or scrapped Actual R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 4,538 150 4,688 Transport assets 839 839 115 Computer equipment 853 72 925 7 Furniture and office equipment 129 129 10 Other machinery and equipment 2,717 78 2,795 8
TOTAL DISPOSAL OF MOVABLE TANGIBLE 4,538 150 4,688 140 CAPITAL ASSETS
29.3 Movement for 2013/14
MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014 Opening Prior period Additions Disposals Closing balance error Balance R’000 R’000 R’000 R’000 R’000
HERITAGE ASSETS 39 - - - 39 Heritage assets 39 - - - 39
MACHINERY AND EQUIPMENT 16,800 20 276 120 16,976 Transport assets 3,804 - - - 3,804 Computer equipment 4,454 20 36 120 4,390 Furniture and office equipment 2,694 - 31 - 2,725 Other machinery and equipment 5,848 - 209 - 6,057
TOTAL MOVABLE TANGIBLE 16,839 20 276 120 17,015 CAPITAL ASSETS
149 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
29.4 Minor assets
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014 Specialised Intangible Heritage Machinery Biological Total military assets assets and assets assets equipment R’000 R’000 R’000 R’000 R’000 R’000
OPENING BALANCE - 6 - 6,459 - 6,465 ADDITIONS - 5 - 545 - 550 DISPOSALS - - - 512 - 512 TOTAL MINOR ASSETS - 11 - 6,492 - 6,503 MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2014 Specialised Intangible Heritage Machinery Biological Total military assets assets assets and assets equipment R’000 R’000 R’000 R’000 R’000 R’000
Opening balance - - - 6,130 - 6,130 Prior period error - 6 - (20) - (14) Additions - - - 379 - 379 Disposals - - - 30 - 30 TOTAL MINOR ASSETS - 6 - 6,459 - 6,465
30. INTANGIBLE CAPITAL ASSETS
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Opening Additions Disposals Closing balance Balance R’000 R’000 R’000 R’000
SOFTWARE 632 112 - 744
TOTAL INTANGIBLE CAPITAL ASSETS 632 112 - 744
150 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
NOTES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
30.1 Additions
ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015 Cash Non-Cash (Develop- Received Total ment work current year, in progress not paid – current (Paid costs) current year, received prior year) R’000 R’000 R’000 R’000 R’000
SOFTWARE 112 112
TOTAL ADDITIONS TO INTANGIBLE 112 - - - 112 CAPITAL ASSETS
30.2 Movement for 2013/14
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2014 Opening Prior period Additions Disposals Closing balance error Balance R’000 R’000 R’000 R’000 R’000
SOFTWARE 414 - 218 - 632
TOTAL INTANGIBLE CAPITAL ASSETS 414 - 218 - 632
151 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
ANNEXURE 1A STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS TRANSFER ALLOCATION TRANSFER 2014/13 % of Adjusted Available Appro- Appro- Roll Adjust- Total Actual funds priation DEPARTMENT/ priation Overs ments Available Transfer Transferred Act AGENCY/ ACCOUNT R’000 R’000 R’000 R’000 R’000 % R’000 Discretionary Fund 1,873 - - 1,873 1,769 94% 825 – Political Party Leaders
1,873 - - 1,873 1,769 94% 825
152 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
ANNEXURE 1B STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS TRANSFER ALLOCATION EXPENDITURE 2014/13 Adjusted % of Approp- Available Appro- riation Roll Adjust- Total Actual funds priation NON-PROFIT Act overs ments Available Transfer transferred Act INSTITUTIONS R’000 R’000 R’000 R’000 R’000 % R’000 Transfers Political Parties 10,484 - - 10484 10,484 100% 9,985 Constituency All Political Party Fund 12,814 12,814 12,814 100% 12,204 Total 23,298 - - 23,298 23,298 100% 22,189
153 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
ANNEXURE 1C STATEMENT OF TRANSFERS TO HOUSEHOLDS TRANSFER ALLOCATION EXPENDITURE 2013/14 Adjusted % of Approp- Available Appro- riation Roll Adjust- Total Actual funds priation Act Overs ments Available Transfer Transferred Act HOUSEHOLDS R’000 R’000 R’000 R’000 R’000 % R’000 Transfers Speakers Office 182 182 182 100% Discretionary Fund Loss of Office Gratuity 1,027 1,027 1,027 100% 1,080 Settlement Agreement 1,380 Senior Managers Total 1,209 - - 1,209 1,209 100% 2,460
154 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
ANNEXURE 1D STATEMENT OF AID ASSISTANCE RECEIVED NAME OF DONOR PURPOSE OPENING CLOSING EXPENDI- BALANCE REVENUE TURE BALANCE R’000 R’000 R’000 R’000 Received in cash Legislature Support To build legislature capacity Services 789 - 5 784
Total 789 - 5 784
155 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2015
ANNEXURE 2A STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2015 Liabilities Opening Liabilities Liabilities paid/ recoverable Closing Balance incurred cancelled/ (Provide Balance Nature of Liability during the reduced during details 1 April 2014 year the year hereunder) 31 March 2015 R’000 R’000 R’000 R’000 R’000 Claims against the department Avis Claim 60 - - - 60 TOTAL 60 60
156 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
ANNEXURE 3 CLAIMES RECOVERABLE Confirmed balance Unconfirmed balance outstanding outstanding Total Government Entity 31/03/2015 31/03/2014 31/03/2015 31/03/2014 31/03/2015 31/03/2014 R’000 R’000 R’000 R’000 R’000 R’000 Department Office of the Premier 6 26 6 26 Department Transport 8 9 8 9 Department of Nature Conseravtion 12 10 12 10 Department of Education 41 2 41 2 Provincial Treasury 2 6 2 6 Sports, Arts & Culture 7 7 - Economic Affairs 15 15 - SAPS 77 77 - 6 - 162 53 168 53
Other Government Entities Municipalities 155 58 155 58 Government Printers 357 356 357 356 PCBC Agency 7 - 7 PSETA 5 - 5 Libtech 20 - 20 Other entities 237 55 237 55 Non Profit Institutions 527 121 527 121
- - 1,276 622 1,276 622
Total 6 - 1,438 675 1,444 675
157 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 R’000 Amount end working days before year Cash in transit * at year end 2014/15 Payment date up to six (6) 237 908 1,145 R’000 31/03/2014
2 TOTAL 23 58 83 R’000 31/03/2015 237 908 1,145 R’000 31/03/2014 2 23 58 83 outstanding R’000 Unconfirmed balance balance Unconfirmed 31/03/2015 for the year ended March 31 2015 R’000 31/03/2014 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FINANCIAL ANNUAL THE TO ANNEXURES outstanding Confirmed balance balance Confirmed R’000 31/03/2015 Provincial Treasury Total Transport, Safety Transport, and Liasion SAPS Government printers DEPARTMENTS Current Justice GOVERNMENT ENTITY GOVERNMENT ANNEXURE 4 ANNEXURE PAYABLES INTER-GOVERNMENT
158 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS as at 31 March 2015
ANNEXURE 5 INVENTORIES Inventory Note Quantity 2014/15 Quantity 2013/14 R’000 R’000 Opening balance 27,464 195 39,087 156 Add/(Less): Adjustments to prior year balance Add: Additions/Purchases - Cash 305,407 1,189 320,443 1,248 Add: Additions - Non-cash (Less): Disposals (Less): Issues (302,986) (1,208) (332,066) (1,209) Add/(Less): Adjustments
Closing balance 29,885 176 27,464 195
159 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2
160