Annual Report for the Year Ended 31 March 2013
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ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2013 Designed & printed by SwiftPrint, Tel: 053 839 2900, Kimberley NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 Annual Report 2012/13 Submission of the annual report to the Speaker Hon. JT Beukes Deputy Speaker to the Northern Cape Provincial Legislature I have the honour of submitting the Annual Report of the Northern Cape Provincial Legislature for the period 1 April 2012 to 31 March 2013. PB Moopelwa Acting Secretary to the Legislature 31 May 2013 1 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 TABLE OF CONTENTS 1. GENERAL INFORMATION Vision, Mission and Values ________________________________________________________________________ 8 Organisational Structure _________________________________________________________________________ 8 Legislative Mandate _____________________________________________________________________________ 9 Entities Reporting to the Speaker __________________________________________________________________ 9 Speaker’s Statement ____________________________________________________________________________ 10 Accounting Officer’s Overview ___________________________________________________________________ 11 2. INFORMATION ON PREDETERMINED OBJECTIVES 2.1 Overall Performance _________________________________________________________________________ 14 2.1.1 Voted Funds ______________________________________________________________________________ 14 2.1.2 Aim of vote _______________________________________________________________________________ 14 2.1.3 Summary of Programmes ___________________________________________________________________ 14 2.1.4 Key Strategic Objectives Achievements ________________________________________________________ 15 2.1.5 Overview of the service delivery environment for 2011/12 _________________________________________ 16 2.1.6 Overview of the organisational environment for 2011/12 __________________________________________ 17 2.1.7 Key policy developments and legislative changes ________________________________________________ 18 2.1.8 Legislature’s revenue, expenditure and other specific topics _______________________________________ 18 2.1.9 Legislature expenditure _____________________________________________________________________ 18 2.1.10 Transfer payments ________________________________________________________________________ 19 2.1.11 Conditional grants and earmarked funds ______________________________________________________ 19 2.1.12 Capital investment, maintenance and asset management plan ____________________________________ 19 2.2 Programme Performance _____________________________________________________________________ 20 Programme 1: Administration ____________________________________________________________________ 21 Programme 2: Facilities and Benefits for Members and Political Party Support _____________________________ 25 Programme 3: Parliamentary Services ______________________________________________________________ 26 2 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 3. ANNUAL FINANCIAL STATEMENTS Report of the Audit Committee ___________________________________________________________________ 33 Report of the Accounting Officer _________________________________________________________________ 35 Report of the Auditor-General ____________________________________________________________________ 43 Appropriation Statement ________________________________________________________________________ 50 Notes to the Appropriation Statement _____________________________________________________________ 61 Statement of Financial Performance _______________________________________________________________ 62 Statement of Financial Position ___________________________________________________________________ 63 Statement of Changes in Net Assets _______________________________________________________________ 64 Cash Flow Statement ___________________________________________________________________________ 65 Notes to the Annual Financial Statements (including Accounting Policies) ________________________________ 66 Disclosure notes to the Annual Financial Statements _________________________________________________ 88 Annexures (Unaudited supplementary schedules) ___________________________________________________ 98 4. HUMAN RESOURCES MANAGEMENT ___________________________________________________ 107 5. OTHER INFORMATION Acronyms ___________________________________________________________________________________ 143 List of contact details __________________________________________________________________________ 144 3 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 OFFICE BEARERS Hon. JF van Wyk Hon. Juanita Beukes Speaker Deputy Speaker Hon. Kagisho Molusi Hon. Chukelwa Chotelo Hon. Gladys Oliphant Chief Whip Chairperson of Deputy Chairperson of Committees Committees CHAIRPERSONS OF PORTFOLIO & STANDING COMMITTEES Hon. John Galela Hon. Gladys Oliphant Hon Bongiwe Mbinqo- Hon. Kagisho Molusi • Agriculture, Land Reform, • Co-operative Governance, Gigaba • Finance, Economic Rural Development and Human Settlement and • Education, Sport, Arts Development and Conservation Traditional Affairs and Culture Tourism Hon. Alexandra Beukes Hon. Kagisho Molusi Hon. Juanita Beukes • Health and Social • Safety, Transport and • Ethics and Discipline Development Public Works • Programme • ScOPA 4 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 LEADER OF GOVERNMENT BUSINESS Hon. Kenny Mmoiemang LEADERS OF OPPOSITION PARTIES Hon. Andrew Louw Hon. Fred Wyngaard Hon. Harold Mcgluwa DA COPE ID WHIPS OF POLITICAL PARTIES Hon Bongiwe Mbinqo- Hon. Kagisho Molusi Hon. Bella Matthys Gigaba Chief Whip ANC Whip COPE Whip ANC Hon. Dr Allan Grootboom Hon. Ishmail Obaray Whip DA Whip ID 5 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 6 MEMBERS OF THE NORTHERN CAPE PROVINCIAL LEGISLATURE NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 PART 1: GENERAL INFORMATION 7 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 1. GENERAL INFORMATION Mission, Vision and Values Vision An institution fulfilling its constitutional mandate for the people of the Northern Cape. Mission To serve people of the Northern Cape by building a developmental institution for effective law making, public participation, accountability and oversight over the executive and municipalities. Values • Commitment and dedication; • High level of integrity, loyalty and honesty; • Effective and professionalism; • Transparency, accessibility and communication; • Accountability and good governance; • Stakeholder involvement; • Courage to change and be innovative; • Excellent and timely delivery Organisational structure INTERNAL AUDIT OFFICE OF THE SPEAKER MANAGER - TREASURY COMMITTEE SERVICES INTERNAL AUDITOR OFFICE OF THE SECRETARY LEGAL SERVICES GOVERNMENT GAZETTE PARLIAMENTARY SERVICES PROCEDURAL AND PUBLIC EDUCATION HANSARD AND CORPORATE SERVICES SECURITY AND FINANCIAL RESEARCH AND LANGUAGE RECORDS MANAGEMENT COMMUNICATIONS SERVICES NCOP AND HUMAN RESOURCES SECURITY AND FINANCIAL SALARIES AND PROCEEDINGS PUBLIC REPORTING MANAGEMENT SAFETY SERVICES MANAGEMENT BOOKKEEPING EDUCATION SERVICES ACCOUNTING COMMITTEE INFORMATION RECORDS BUDGET & SERVICES COMMUNICATIONS INTERPRETATION TECHNOLOGY MANAGEMENT & SUPPLY CHAIN FINANCIAL SERVICES AUXILIARY MANAGEMENT CONTROL SERVICES RESEARCH AND EMPLOYEE HEALTH AND LIBRARY WELLNESS & SPECIAL PROCUREMENT SERVICES PROGRAMMES ASSET MANAGEMENT AND LOGISTICS 8 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 Legislative mandate The legislative mandates that govern the existence of the Legislature and its operations (core mandates). • The Constitution of the Republic of South Africa, 1996 • The Northern Cape Provincial Legislature Services Act, 2011, • The Public Finance Management Act , • Standing Rules of the Legislature, • The Code for the Financial Administration of the Northern Cape Provincial Legislature; • The policies of the Legislature. • The Northern Cape Petitions Act,2009 • Powers, Privileges and Immunities of Parliament and Provincial Legislature Act of 2009 Entities Reporting to the Speaker The following Parties report to the Speaker: Name of Party Legislation Nature of Business African National Congress(ANC) Northern Cape Political Party Fund Act no. Political Party 7 of 2009. Congress of the People(COPE) Northern Cape Political Party Fund Act no. Political Party 7 of 2009. Democratic Alliance(DA) Northern Cape Political Party Fund Act no. Political Party 7 of 2009. Independent Democrats(ID) Northern Cape Political Party Fund Act no. Political Party 7 of 2009. 9 NORTHERN CAPE PROVIncIAL LEGISLATURE, VOTE 2 Speaker’s Statement The Constitution of the Republic of South Africa of 1996, confers the following powers on us as the Legislature: • Law-Making • Oversight (over the Executive and Municipalities) • Public Education and Participation. The 2012/13 Annual Report is a reflection of our performance for the entire year as a law-making institution, At the start of the fourth Legislature in 2009, we developed a new strategic plan which clearly defined our performance strategic objectives. Our performance indicators are derived from these strategic objectives in line with budgetary allocations. We were able to make strides in implementing our Constitutional imperatives with limited funds at our disposal. In enhancing public education, we successfully held the National Council of Provinces` Taking Parliament to the People in the Pixley Ka Seme District in April and November 2012 respectively. During the next financial year, vigorous oversight will be emphasised on