Northern Cape Provincial Legislature Vote 2 Annual Report FOR THE YEAR ENDED 31 MARCH 2015 Northern Cape Provincial Legislature Northern Cape Provincial ANNU A PROOF L REPO R ISBN 978-0-621-43892-5 2014/15 T PR 259/2015 vigilant always for our people Designed & printed by SwiftPrint, Tel: 053 839 2900, Kimberley NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 ANNUAL REPORT 2014/15 SUBMISSION OF THE ANNUAL REPORT TO THE SPEAKER: Hon. M Mmoiemang SPEAKER TO THE NORTHERN CAPE PROVINCIAL LEGISLATURE I have the honour of submitting the Annual Report of the Northern Cape Provincial Legislature for the period 1 April 2014 to 31 March 2015. PB Moopelwa SECRETARY TO THE LEGISLATURE 31 May 2015 1 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 CONTENTS SUBMISSION OF THE ANNUAL REPORT TO THE SPEAKER: ................................................................................................1 PART A: GENERAL INFORMATION .................................................................................................................................... 7 LIST OF ABBREVIATIONS / ACRONYMS .............................................................................................................................8 FOREWORD BY THE SPEAKER ............................................................................................................................................9 DEPUTY SPEAKER’S STATEMENT .....................................................................................................................................11 1. REPORT OF THE ACCOUNTING OFFICER .................................................................................................................. 13 1.1 OVERVIEW OF THE FINANCIAL RESULTS OF THE LEGISLATURE ....................................................................15 1.1.1 DEPARTMENTAL RECEIPTS .................................................................................................................15 1.1.2 PROGRAMME EXPENDITURE ............................................................................................................. 16 1.1.3 VIREMENTS/ROLL OVERS .................................................................................................................. 16 1.1.4 UNAUTHORISED, FRUITLESS AND WASTEFUL EXPENDITURE ............................................................16 1.2 FUTURE PLANS OF THE NCPL ........................................................................................................................ 16 1.3 PUBLIC PRIVATE PARTNERSHIPS ...................................................................................................................17 1.4 NEW OR PROPOSED ACTIVITIES ................................................................................................................... 17 2. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF THE ACCURACY OF THE ANNUAL REPORT .......................................................................................................................18 3. STRATEGIC OVERVIEW ............................................................................................................................................. 19 3.1 VISION ...........................................................................................................................................................19 3.2 MISSION ........................................................................................................................................................19 3.3 MOTTO .........................................................................................................................................................19 3.4 VALUES..........................................................................................................................................................19 4. LEGISLATIVE AND OTHER MANDATES ...................................................................................................................... 20 4.1 The Northern Cape Provincial Legislature abides by the following statutes and policies ...........................20 4.2 Rules , Codes and Manuals of the Northern Cape Provincial Legislature ....................................................20 4.3 Policy mandates ............................................................................................................................................20 4.4 Relevant court rulings .................................................................................................................................. 21 4.5 Planned policy initiatives ..............................................................................................................................21 5. ORGANISATIONAL STRUCTURE ................................................................................................................................22 6. ENTITIES REPORTING TO THE SPEAKER ...................................................................................................................22 PART B: PERFORMANCE INFORMATION ........................................................................................................................23 1. OVERVIEW OF LEGISLATURE PERFORMANCE .......................................................................................................... 24 2 NORTHERN CAPE PROVINCIAL LEGISLATURE, VOTE 2 1.1 Service Delivery Environment ...................................................................................................................... 24 1.1.1 Situational analysis ............................................................................................................................24 1.1.2 Performance environment ................................................................................................................ 24 1.2 Organisational Environment .............................................................................................................................. 24 2. STRATEGIC OUTCOME ORIENTED GOALS (2014/15) ................................................................................................25 3. PERFORMANCE INFORMATION BY PROGRAMME ................................................................................................... 26 3.1 Programme 1: Administration ......................................................................................................................26 3.2 Programme 2: Facilities and Benefits for Members and Political Party Support .........................................35 3.3 Programme 3: Parliamentary Services ......................................................................................................... 37 PART C: CORPORATE GOVERNANCE ..............................................................................................................................44 1. INTRODUCTION – INSTITUTIONAL CORPORATE GOVERNANCE ..............................................................................45 1.1 RISK MANAGEMENT .....................................................................................................................................45 1.2 FRAUD AND CORRUPTION ............................................................................................................................45 1.3 MINIMISING CONFLICT OF INTEREST ........................................................................................................... 45 1.4 CODE OF CONDUCT ......................................................................................................................................46 1.5 HEALTH, SAFETY AND ENVIRONMENTAL ISSUES ..........................................................................................46 1.6 PORTFOLIO COMMITTEES ............................................................................................................................46 1.7 SCOPA RESOLUTIONS ................................................................................................................................... 47 1.8 INTERNAL CONTROL UNIT ............................................................................................................................48 1.9 INTERNAL AUDIT AND AUDIT COMMITTEES ................................................................................................48 2. AUDIT COMMITTEE REPORT .................................................................................................................................... 49 PART D: HUMAN RESOURCE MANAGEMENT ................................................................................................................ 51 1. INTRODUCTION ........................................................................................................................................................52 2. OVERVIEW OF HUMAN RESOURCES ........................................................................................................................52 3. HUMAN RESOURCES OVERSIGHT STATISTICS ..........................................................................................................54 PART E: FINANCIAL INFORMATION ................................................................................................................................77 REPORT OF THE AUDITOR-GENERAL ...............................................................................................................................78 ANNUAL FINANCIAL STATEMENTS ..................................................................................................................................83