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THE URBAN INSTITUTE 2100 M STREET, NW WASHINGTON, DC 20037 Maria C THE URBAN INSTITUTE 2100 M STREET, NW WASHINGTON, DC 20037 Maria C. Andrade-Stern Direct Diat (202) 261 -5396 Senior Contract Administrator FAX: (202) 728-0231 mandradea ui.urban.org July 15,2003 Mr. Gary Kinney Contracting Officer USAlD Caucasus 20 Telavi Street Tbilisi, 380003, Georgia RE: Contract No. EEU-I-00-99-00015-00,TO No. 809 UI Project 06901-012, Georgia Local Governance Reform lnitiative Quarterly Task Order Progress and Cost Report, April to June 2003 Dear Mr. Kinney: Please find the enclosed Quarterly Task Order Progress and Cost Report, April to June 2003, Georgia Local Governance Reform Initiative. This report is required by Sections F.5 and F.6 of our Local Government Assistance lnitiative Indefinite Quantity Contract. Please direct any technical questions to Dr. William E. Krause at [email protected] or (995) 32-22-5868. Questions of a contractual nature should be addressed to me at (202) 261-5396. Sincerely, Maria C. Andrade-Stern Enclosures Joe Taggart (CTO, USAlD Caucasus) Mike Keshishian (USAIDNV) William E. Krause (UIKbilisi) USAlD Development Clearinghouse IAC Deliverables File (06901-01 2) IAC Chron File QUARTERLY TASK ORDER PROGRESS AND COST REPORT APRIL TO JUNE2003 GEORGIA LOCAL GOVERNANCE REFORM INITIATIVE Prepared for Prepared by William E. Krause The Urban Institute Georgia Local Governance Reform Initiative United States Agency for International Development Contract No. EEU-1-99-000 15-00, Task Order No. 809 THE URBAN INSTITUTE 2100 M Street, NW Washington, DC 20037 (202) 833-7200 June 2003 www.urban.org UI Project 0690 1-012 TABLE OF CONTENTS I . HIGHLIGHTS ....................................................................................................................... 2 City Selection .....................................................................................................................2 Gender and Youth ...............................................................................................................2 Legislation.......................................................................................................................... 2 Financial Management ........................................................................................................3 Performance Management ..................................................................................................3 In Kind Program .................................................................................................................4 . Housing Association Development ................................................................................... 4 Training Sustainability....................................................................................................... 4 Association Development ...................................................................................................4 Economic Development ......................................................................................................4 Citizen Education ................................................................................................................4 I1 . PROGRESS OF MAJOR ACTIVITIES ................................................................................5 III . DELIVERABLES AND REPORTS ................................................................................... 13 IV . PROBLEMS OR DELAYS AFFECTING THE TASK ORDER PERFORMANCE ......... 13 v . WORK PLANNED FOR NEXT REPORTING PERIOD .................................................. 13 Legislation......................................................................................................................... 13 Financial Management ......................................................................................................14 . Housing Associaaon Development .................................................................................. 14 Gender and Youth .............................................................................................................15 Associations ......................................................................................................................15 Economic Development ....................................................................................................15 Performance Management ................................................................................................15 Civic Education .................................................................................................................15 VI . SPECIFIC ACTION REQUESTED ....................................................................................15 ATTACHMENT Cost Report QUARTERLY TASK ORDER PROGRESS AND COST REPORT APRIL TO JUNE 2003 GEORGIA LOCAL GOVERNANCE REFORM INITIATIVE Task Order No.: EEU-1-00-99-00015-00, Task Order No. 809 Date of Issuance: September 15,2000 Amount Obligated Under Task Order: $5,441,367 Total Potential Task Order Amount: $5,441,367 Dollars Expended To-date: $4,492,465 Key Personnel: William E. Krause, Chief of Party, Tbilisi, Georgia, 995 32 22 5868, 995 32 25 0257, billkrause @ attglobal.net Task Order Description In September 2000, United States Agency for International Development (USAID) contracted the Urban Institute (UI) for a three-year Local Governance Reform Initiative (LGRI) in Georgia. The project is designed to support the following activities: - Expansion of citizen participation and transparency in local government operations - Legislative reform and policy dialogue - Development of municipal, professional and other associations related to local government - Targeted assistance for 10 municipalities and towns, training for other municipalities - Conflict monitoring and rapid response The overall objective of this project is: - More efficient and Responsive Local Governance in Georgia (USAID Strategic Objective 2.3) - Immediate Results which should advance the objective, include the following: Increased Community Participation in Local Government Oversight and Political Processes Increased Capacity of Local Governments to Plan and Manage Resources Increased Partnerships between Local Government, Business and Communities to Provide Services Georgia Local -Q@S 2 Governance Reform Initiative At the end of the project, USAIDICaucasus expects that the contractor shall have achieved the following outcomes: - Legislation will have been drafted with stakeholder participation - Two fully operational advocacy groups will have been established - In five cities, citizen participation will have increased as demonstrated by attendance at meetings - Improved resource allocation and efficient use of limited budget funds will result in improved service delivery - Local government operations will be more transparent, including public notice of program budgets and increasing utilization of citizen advisory councils, task forces and community participation in economic development activities - Formal vehicles to facilitate citizen access to public information will have been established in five local government units - Pocket projects that are jointly agreed upon by local government, business and community groups will have been successfully implemented in the five communities I. HIGHLIGHTS City Selection Completed reviews of potential new cities and made tentative selections. UI community development team started activities in six additional cities: Gurjaani, Kvareli, Gori, Tkibuli, Rustavi, Khashuri Gender and Youth Youth Volunteer Day in Mtskheta park was organized (as part of IFES program). Meeting with Parliament, USAID and international organizations (dealing with youth issues) was organized for "Ozurgeti Youth Local Governance Club" members. Gender TOT Program "Women's Social Activity in Local Self Government" was conducted. Ambassador Ellen Sauerbrey attended. Gender Mobilization groups formed in 5 cities to increase women's participation in Local Self Governance and community improvement. Legislation Met Deputy State Minister Isakadze who is in charge of the Budgets and finance issues in the Georgian government. Business lunch on Budget System Draft Law with governmental officials from the State Chancellery and the parliament. Quarterly Task Order Progress and Cost Report Januarv to March 2003 Local Self Government Unit Property Draft Law was discussed at a meeting in Kutaisi with participation of representatives of the Ministry of Property, State Chancellery, Local Self Governments and international organizations. LSG Legislation Lobbying Group meeting was held. Participated in the discussion of the MOF legislation package organized by the UNDP. Financial Management Transformation of the local budgets in the city and rayon level has been completed in all five pilot regions of UI/LGRI. Program budgets were developed in twelve locations. New financial management/accounting systems were completed in twelve local governments. Negotiations with the central government have started. The rehabilitation of the financial management system has been completed in the Poti water supply enterprise. More than twenty-five jurisdictions in the country have contacted UI aslung to cooperate in the budgeting and financial management sphere. UI decided to include a1 least ten jurisdictions in the reform of the budgeting system and at least twenty locations for the transformation of the financial management/accounting practices. TV program about water conservation was broadcast in Poti. Five computers were installed at Poti Sakrebulo; one computer was installed
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