(Public Pack)Agenda Document for Weymouth & Portland Borough Council Management Committee, 20/09/2016 09:30
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Public Document Pack MANAGEMENT COMMITTEE Members of Management Committee are invited to attend this meeting at Commercial Road, Weymouth, Dorset in the to consider the items listed on the following page. Matt Prosser Chief Executive Date: Tuesday, 20 September 2016 Time: 9.30 am Venue: Council Chamber Members of Committee: J Cant (Chair), K Brookes (Vice-Chair), A Blackwood, F Drake, J Farquharson, C Huckle, C James, R Nowak, J Osborne and G Taylor USEFUL INFORMATION For more information about this agenda please telephone email [email protected] This agenda and reports are also available on the Council’s website at www.dorsetforyou.com/committees/ Weymouth and Portland Borough Council. Members of the public are welcome to attend this meeting with the exception of any items listed in the exempt part of this agenda. Disabled access is available for all of the council’s committee rooms. Hearing loop facilities are available. Please speak to a Democratic Services Officer for assistance in using this facility. Recording, photographing and using social media at meetings The council is committed to being open and transparent in the way it carries out its business whenever possible. Anyone can film, audio-record, take photographs, and use social media such as tweeting and blogging to report the meeting when it is open to the public, so long as they conform to the Council’s protocol, a copy of which can be obtained from the Democratic Services Team. A G E N D A Page No. 1 APOLOGIES To receive apologies for absence. 2 MINUTES To confirm the minutes of the last meeting previously circulated. 3 CODE OF CONDUCT Members are required to comply with the requirements of the Localism Act 2011 and the Council’s Code of Conduct regarding disclosable pecuniary and other interests. Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary or the disclosable interest. Check that the interest has been notified to the Monitoring Officer (in writing) and entred in the Register (if not this must be done within 28 days). Disclose the interest at the meeting (in accordance with the Council’s Code of Conduct) and in the absence of dispensation to speck and/or vote, withdraw from any consideration of the item where appropriate. If the interest is non-pecuniary you may be able to stay in the room, take part and vote. 4 PUBLIC PARTICIPATION 30 minutes will be set aside to allow members of the public to ask questions relating to the work of the Council. 3 minutes will be allowed per speaker. The order of speakers is at the discretion of the Chair and is normally taken in the order of agenda items, questions must relate to a report which is on the agenda for consideration. Notice is not required if you wish to speak at the meeting but if you require an answer to a question it is asdvisable to submit this in advance by contacting a member of the Democratic Services team or alternatively, by emailing [email protected]. 5 QUESTIONS BY COUNCILLORS To receive questions from councillors in accordance with Procedure Rule 12, Paragraph 48. A councillor may address any committee on any matter within the remit of the council or which affect Weymouth & Portland.The Councillor shall be entitled to a total of five minutes to make his/her address regardless of the number of matters raised. 6 MANAGEMENT COMMITTEE ACTION PLAN To consider the Management Committee Action Plan 7 BUDGET & FINANCIAL STRATEGY 2017-18 7 - 18 To consider a report of the Strategic Director. 8 TREASURY MANAGEMENT ANNUAL REPORT 19 - 32 To consider the Treasury Management Annual report. 9 JOINT ANTI FRAUD AND CORRUPTION STRATEGY 33 - 48 To approve the Joint Anti Fraud and Corruption Strategy. 10 WHISTLE BLOWING POLICY 49 - 60 To approve the Whistle Blowing Policy. 11 COMMUNITY INFRASTRUCTURE LEVY - EXCEPTIONAL 61 - 66 CIRCUMSTANCES RELIEF To consider a report on the reasons for offering Exceptional Circumstances Relief. 12 PROCEDURE FOR APPROVING NEIGHBOURHOOD FORUMS 67 - 108 INCLUDING AGREEMENT OF SUTTON POYNTZ NEIGHBOURHOOD FORUM AND AREA DESIGNATION To consider a report of the Senior Planning Officer. 13 DELEGATING AUTHORITY TO ENFORCE THE PROVISIONS OF 109 - 112 THE MIRCOCHIPPING OF DOGS (ENGLAND) REGULATIONS 2012 To consider a report of the Head of Community Protection. 14 MINUTES OF DORSET WASTE PARTNERSHIP JOINT 113 - 120 COMMITTEE To receive the minutes of the meeting held on 13 June 2016. 15 UPDATE TO THE CONSTITUTION 121 - 158 To consider a report of the Corporate Manager, Legal Services. 16 CREATION OF A TOWN COUNCIL 159 - 162 To receive an information report on the creation of a Town Council for Weymouth. 17 MANAGEMENT OF THE VERNE COMMON NATURE RESERVE 163 - 170 AND HIGH ANGLE BATTERY, PORTLAND To consider a report of the Estates Manager. 18 47 THE ESPLANADE, WEYMOUTH 171 - 174 To consider a report of the Head of Assets and Infrastructure. 19 WEYMOUTH TOWN CENTRE MASTER PLAN SITES UPDATE - 175 - 182 PENNINSULA To consider a report of the Head of Assets and Infrastructure. 20 4 MONTH FORWARD PLAN 183 - 190 To receive the 4 monthly Forward Plan. 21 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of part 1 schedule 12A to the Local Government Act 1972 (as amended) 22 WEYMOUTH TOWN CENTRE MASTER PLAN SITES UPDATE REPORT Exempt appendices to the report circulated to committee members only 23 URGENT BUSINESS To consider any items of business which the Chair has had prior notification and considers to be urgent pursuant to section 100B (4) )b) of the Local Government Act 1972. The reason for the urgency shall be specified in the minutes. This page is intentionally left blank Agenda Item 7 Management Committee 20 September 2016 Budget Update For Decision Brief Holder Cllr Jeff Cant – Finance & Assets Senior Leadership Team Contact: J Vaughan, Strategic Director Report Author: J Vaughan, Strategic Director Statutory Authority Local Government Acts 1972, 1988, 1992 and 2003 Purpose of Report 1 To provide an update on balancing the 2017/18 Budget. Officer Recommendations 2 That the budget options requiring member approval set out in Appendix 1 are included within the 2017/18 budget proposals. 3 That the updated position on Reserves as set out in appendix 4 is approved. 4 That the Council accepts the governments offer of a ‘4 year’ financial settlement and that the Section 151 officer submits the required efficiency plan. Reason for Decision 3 To enable the Council to balance the 2017/18 budget. Background and Reason Decision Needed 4 The Budget report in February set out the financial forecast for the next 3 financial years with estimated budget gaps of £1.808m in 2017/18, £1.218m in 2018/19 and £1.105m in 2019/20. The forecast will continue to be refined and updated as further information becomes available. For example the results of the governments consultation on changes to the New Homes Bonus scheme, the savings from Dorset Waste Partnership and inflation forecasts. A key element of the budget has always been the funding received from the Government through the Revenue Support Grant. As part of the 2016 Finance Settlement the government has Page 7 provided details of funding up to 2019/20. The figures for each year are set out in the table below and there is an offer to local government to provide certainty by accepting this 4 year settlement. If the Council does not opt to accept the 4 year settlement then the funding is likely to reduce further. Amount for the year Reduction from previous year 2016/17 £990,600 £985,900 2017/18 £742,382 £248,218 2018/19 £0 £742,382 2019/20 (£486,487) £486,487 5 The financial strategy has been to focus upon the medium term rather than looking at one financial year in isolation. The current work on potential changes to local government in Dorset would take effect from 2019 and would mean that the Council would no longer exist after this date. Given this uncertainty about the future of the Council, the focus has therefore been on balancing the 2017/18 budget. 6 Officers have been working on budget options that will increase income and reduce expenditure in order to balance the budget. Appendix 1 sets out budget options that require member decisions and it is recommended that these are included within the budget proposals at this stage. There are also a number of budget options that do not impact upon service delivery and these are set out in Appendix 2. Appendix 3 provides details of options that have previously been approved and can now be included within the 2017/18 budget proposals. The 2017/18 budget proposals will now be subject to the required consultation and scrutiny with the feedback from this and the updated financial forecast being reported in December prior to the final budget being agreed in February 2017. 7 Taking into account the above the current position is as follows:- Budget Gap £1,808,000 Options to be approved by members (£366,000) Management options (£682,000) Already approved (£569,000) Remaining Gap £191,000 8 As part of the budget setting process, the potential equalities implications of each budget option are being considered. Where appropriate, this will include consulting with key stakeholders and others to determine any potential equalities impacts and how these may be mitigated. Where there are any potential implications for staff, these will be considered through the application of the Partnership’s Change Management Policy and Procedure.