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1 the Sigma Beta Chapter of Phi Mu Alpha Sinfonia The Sigma Beta Chapter of Phi Mu Alpha Sinfonia Bylaws Adopted: January 31, 2013 Revisions: December 5th 2014 March 21st, 2016 January 29th, 2017 September 20, 2017 1 Table of Contents ARTICLE I ............................................................................................................................... 3 TITLE AND OBJECT ................................................................................................................. 3 ARTICLE II .............................................................................................................................. 3 OFFICERS ............................................................................................................................... 3 ARTICLE III ............................................................................................................................. 5 DUTIES OF OFFICERS .............................................................................................................. 5 ARTICLE IV ............................................................................................................................. 7 MEETINGS ............................................................................................................................. 7 ARTICLE V ............................................................................................................................ 10 CHAPTER COMMITTEES ....................................................................................................... 10 ARTICLE VI ........................................................................................................................... 11 PROBATIONARY MEMBERS .................................................................................................. 11 ARTICLE VII .......................................................................................................................... 13 CHAPTER REGULATIONS ...................................................................................................... 13 ARTICLE VIII ......................................................................................................................... 15 SPECIAL OBSERVATIONS ...................................................................................................... 15 Article IX ............................................................................................................................. 15 AMENDMENTS .................................................................................................................... 15 Article X .............................................................................................................................. 16 DISSOLUTION ...................................................................................................................... 16 2 Bylaws for the Sigma Beta Chapter of Phi Mu Alpha Sinfonia University of North Carolina at Charlotte ARTICLE I TITLE AND OBJECT Section 1: Title. This organization is the Sigma Beta Chapter of Phi Mu Alpha Sinfonia Fraternity of America, Inc. Section 2: Object. This chapter will uphold the object as found in the National Constitution (Art. I, Sec. 2) which is as follows: The Object of this Fraternity shall be for the development of the best and truest fraternal spirit; the mutual welfare and brotherhood of musical students; the advancement of music in American, and a loyalty to the Alma Mater. Section 3: Eligibility. This chapter will be open to all male students of The University of North Carolina at Charlotte. There is to be no discrimination on the basis of race, ethnicity, national origin, sexual orientation, disability or religion. (National Constitution, Art. II Sec. 2). ARTICLE II OFFICERS Section 1: Chapter Officers. The chapter will annually elect men to the positions of president, vice-president, secretary, treasurer, historian, warden, alumni relations officer, fraternity education officer, music director. Section 2: Officer Qualifications. Any member in good standing at the time of nominations may be considered for an office. The chapter should refer to Title III, Article IV, Section 2 of the General Regulations for Collegiate Chapters when questions arise on officer qualifications. Section 3: Elections. 1) At the meeting two weeks prior to the designated election date the floor will be opened for officer nominations for proceeding term of chapter officer leadership. 3 2) Election Procedure. Presidential candidates are allowed five minutes to speak, while all other officer candidates are allowed three minutes. After a candidate has spoken, the candidate may have a maximum of two (2) people speak on his behalf for no longer than two minutes. After the candidates speak and have brothers talk in their behalf, the candidates will be excused. The voting members will then proceed to discuss the candidates. Maximum of 10 minutes for presidential candidates and a maximum of 5 minutes for all other officer positions. 3) Voting. Elections are determined by a majority vote of members present, voting, and in good standing. Voting will be conducted by secret ballot. 4) Runoff. In elections concerning three or more candidates, where no clear majority can be determined, a runoff will be held between the two candidates with the most votes in the first round of voting. 5) Installation and term of office. Each elected candidate shall be installed using official installation procedures at no later than the end of the spring academic semester. The term for all offices shall be split into three sections. a) Training Period: Training period will be the summer immediately after installation. Contents of the training are solely at the discretion of the incumbent officer of each respective position with exception of the officer training session happening on the Sunday afternoon preceding the first day of classes. b) Nominative Term: The nominative term consist of the time period between the first official chapter meeting of the year and reading day of the spring semester. Officers assume the full responsibilities of their respective offices as stated in the General Regulations, Art. XI c) Transition Period: Transition Period lasts from the end of the spring semester to the first official chapter meeting of the fall semester. It is the responsibilities of the each officer to make sure that the new officers are trained appropriately. Section 4: Impeachment. Any officer who is unable or unwilling to carry out the duties of his office, as defined by these bylaws and general regulations, or is guilty of conduct unbecoming of a Sinfonian, or uses their office for personal benefit may be removed by two-thirds majority vote of members in good standing, present and voting at any official chapter meeting. Section 5: Resignation. Any officer may resign his office for any reason at any time as long as probable cause for the resignation can be found as deemed by the current leadership council (i.e. Monetary, Academic, Acts of God, Death). Section 6: Vacancy. In the event of a vacancy, the next officer in the chain of command or the EC must assume responsibility until said vacancy is filled. Nominations for the vacancy will take place at the next meeting where quorum is present, and elections for said vacancy will be held one (1) week after the nominations. 4 1. Officers who are on suspension must immediately vacate their office. Nominating and election procedures will follow in the next business meetings as outlined above. ARTICLE III DUTIES OF OFFICERS Section 1: Executive Committee. The Executive Committee (EC) will consist of the following officers: President Vice President Secretary Treasurer 1. The EC will have established meeting times prior to weekly business meetings to discuss and deliberate items pertaining to the chapter, its needs, and its members. The remaining officers may be invited to Executive Committee Meetings at the discretion of the President. See Article IV, Section 2 for attendance rules and regulations. 2. Swing Vote: In the event that the executive committee is split between votes, then there is need for a swing vote. In this case, the faculty advisor will be informed of the situation and then asked to cast a deciding vote. 3. The EC is also responsible for giving out official notices regarding attendance, probation, and suspension for each unexcused absence. Section 2: Officer Duties. All officers will refer to the General Regulations, Art. IV Sec.5-13 for his duties. Each officer will also perform the duties listed below. The following order will serve as the chain of command. 1. President. The president must oversee all chapter activity. The president presides at chapter meetings, guides the conduct of the affairs of the chapter, and performs other duties the chapter specifies. With the chapter Secretary, he prepares the chapter report twice a week. The president will also serve as the Executive Committee Chair. He will act as the Parliamentarian at all meetings where Robert’s Rules of Order is used. When voting comes into play, he may remove himself from the vote to stay impartial, can also serve as the tie breaker. The president is also responsible for representing the chapter at any function that requires his presence. The president is also responsible for any official chapter mail. In addition to the responsibilities of the president, the president has the first choice on performing Spirit of Orpheus, whenever the song 5 may need to be sung. If he chooses not to perform it, the
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