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MC Questions and Answers Template THIS DOCUMENT AND ATTACHMENT(S) ARE AVAILABLE FOR DOWNLOAD AT https://hosting.portseattle.org/sops/#/Dashboard. AN EMAIL NOTIFICATION WAS SENT TO REGISTERED PLANHOLDERS. QUESTIONS AND ANSWERS C-1 BUILDING EXPANSION MC-0320161/ WP # U00490 at Seattle-Tacoma International Airport DATE: August 28, 2020 ATTENTION TO PLANHOLDERS OF RECORD the following questions and answers pertain to the project referenced above. Q23. Attachment D, 00 41 00 - Final Price Proposal Form, Item 12 states "Supplemental Staff and other Specified General Conditions Work (lump sum). We are then to provide a monthly price x 18mo = SGC Amount. Please clarify what Supplemental Staff is Required. A23. Please refer to Addendum No 3, Attachment C, RFPP 7.02 B Q24. Project Closeout 01770-3, Typical Public Works Project Timeline dated 9/9/2014 notes a 3 year completed ops coverage prior to the Port issuing Certificate of Contractor Completion to Contractor - note 2 is referenced. Note 2 states Port of Seattle Certificate of Contract Completion will be issued after the 3 year completed operations insurance coverage period. The Completed operations period is from substantial completion date plus 3 years. Will the owner provide this completed Operations insurance coverage? A24. Please refer to Attachment J, Document 00 80 00 SC-11.04 B 1 (a). Q25. Attachment D, 00 41 00 - Final Price Proposal Form, Item 12 states "Supplemental Staff and other Specified General Conditions Work (lump sum). We are then to provide a monthly price x 18mo = SGC Amount. Attachment F has only 2 items listed for specified General Conditions which are Subcontract Advertising, Bidding and Awarding along with Reproduction of Drawings and Specifications for Advertising and Bidding Effort. Should these two items be in the form of a Lump Sum or on a unit cost per month? A25. This is a lump sum price for the Supplemental Staff and other Specified General Conditions Work entered as the monthly cost and then multiplied by the 60 months. Q26. Attachment F page 4 indicates the Bonds and Insurance - GC/CM are included in the GC/CM Fee. Is it the Port Authority's intent that the Bonds and insurance for The MC-0320161/ WP # U00490 Page 1 of 7 construction phase are included in the single rate provided prior to the Preconstruction phase on the bid form provided in Attachment D? A26. Please refer to Attachment J, Document 00 70 01, G-08.12 G 4 Q27. Attachment F, page 1 has a list of 20 items in gray (accounting, smart boards, computers, office furniture, vehicles, badging, etc.) that are to be included in the hourly rates the contractor shall provide. Attachment C, paragraph 7.02.B states the monthly rate for key individuals will be the fully burdened annual salary divided by 12. Please clarify the correct method for calculating the rates listed on Attachment D price proposal form item 1 through 11. A27. The items mentioned in the question that are part of Attachment F, Page 1 are costs associated with the preconstruction phase (see the headings of the attachment and appropriate “x” in the cells). Please refer to Addendum No 3, Attachment C, RFPP 7.02 B for clarification on the method of calculating personnel rates. Q28. Attachment F, page 1 does not list GC/CM Fee for preconstruction. Will the contractor receive the preconstruction fee on the Specified General Conditions Costs? Are the preconstruction cost part of the MACC when submitted? A28. The GC/CM fee does not apply to the preconstruction phase. Please refer to Addendum No 3, RFP 3.4 for clarification of Preconstruction compensation. Q29. Attachment F page 1 has Subcontractor Advertising, Bidding and Awarding as a Specified General Conditions Cost for Pre-Construction Phase. Also on line 4 the preconstruction services shall include Development of Subcontract Plan and Procurement of ECCM for preconstruction Services. But Attachment A, Paragraph B.E states "Early Subcontract Bidding and Selection. It is the Port’s intent that the GC/CM will bid all (or most) subcontract or supplier bid packages and complete maximum allowable subcontract cost (MASC) negotiations with the EC/CM and MC/CM before the Port and GC/CM reach an agreement on the Maximum Allowable Construction Cost (MACC) for the GC/CM Contract. All costs and risks associated with bidding of any bid packages (whether early or not) or selection of subcontractors (whether early or not) shall be the responsibility of the GC/CM and are not reimbursable Preconstruction Services. If the GC/CM has included the costs of such subcontract bidding and selection in the Fixed Amount for Specified General Conditions, and if (and only if) the Port and GC/CM execute a GC/CM Contract, the GC/CM will be compensated for the costs of such subcontract bidding and selection as part of the incremental payment of the Fixed Amount for Specified General Conditions through the Progress Payment process in the GC/CM Contract. Notwithstanding the foregoing". Is it the intent that the contractor will spend the money during the preconstruction phase to award ECCM and most of the bid packages, but will not be able to be paid for this until after a Construction phase contract is awarded? A29. Please refer to Addendum No 3, Attachment G, Section III B 6 for clarification on compensation concerning EC/CM and MC/CM. Please refer to Attachment A, B E. Q30. The attachment F has a column for Specified General Conditions for Construction phase listed on page 2,3 and 4. Since this is the construction phase, is it safe to assume all costs and rates for the listed items will be negotiated for the construction phase and are not rates used during the Preconstruction phase? MC-0320161/ WP # U00490 Page 2 of 7 A30. Correct, in that these are for construction not preconstruction and the specified general conditions are fixed price for construction. Please refer to Addendum No 3, Attachment C, RFPP 7.02 B. Q31. Attachment F, page 2 has "Subcontract Advertising, Bidding and Awarding" listed as a specified general conditions cost. Will all subcontracting advertising and Bidding be done After signing a Construction phase contract as indicated here or as a preconstruction phase cost as noted on page 1? A31. Please refer to Attachment A, B E Q32. Attachment A paragraph L states "PRECONSTRUCTION SERVICES SCOPE OF WORK The GC/CM will work collaboratively and proactively with the Port and Designers to complete the Construction Document phase and development of the Work in a manner which supports the Port’s efforts to keep costs within the Port’s budget. The GC/CM shall provide Construction Management (CM) services throughout the Project, from the Preconstruction period through Construction, and shall closely coordinate such work with the Designers and the Port. While the services listed below are not restricted to Preconstruction, during Preconstruction the GC/CM is expected to provide the following CM services, including but not limited to". Attachment C, Paragraph RFPP 7.02.B states "The Finalist will include the monthly rate for the Key Individuals (excluding the Corporate Executive) identified in the Evaluation Criteria. The monthly rate shall be their fully burdened annual salary divided by 12. This rate is then multiplied by the estimated contract duration (in months), as established by Port of Seattle, to determine the amount. This amount is part of the Specified General Conditions Work Subtotal. The actual duration will be determined during MACC negotiations, and final specified general conditions amount will be calculated using the provided monthly rates". Is it safe to assume that the rates provided with the initial proposal are for preconstruction only and are not the same rates used to calculate the General conditions for Construction? A32. Please refer to Addendum No 3, Attachment C, RFPP 7.02 B Q33. Attachment D, line item 8 is for a cost estimator. Please clarify if this blended rate is intended to be for only one person that would be assigned to the project for the full 18 months? A33. This rate if intended to be for one person and any additional estimators that the GCCM requires should be included with the Supplemental Staff. Q34. Attachment D, line Item 8 is for a cost estimator. Will the preconstruction contractor be permitted to have multiple estimators work on the project and be permitted to bill the multiple estimators at the same rate? Or is it the owners request that only one estimator will be permitted to work on the project and that would be the one who's resume is included with the initial proposal? A34. This rate if intended to be for one person and any additional estimators that the GCCM requires should be included with the Supplemental Staff. Q35. Paragraph III.A Compensation states that the preconstruction Services will be a Not-to- exceed sum . Is it the owners intention that this value will be negotiated after the price proposal is submitted and the preferred proposer is selected? If no, please clarify what value will be inserted and when and how will this value be calculated. Is it the value of MC-0320161/ WP # U00490 Page 3 of 7 line 13 of the price proposal which includes the fee for construction? Is it the value of line 2 through 12 (Specified General Conditions Cost)? A35. Please refer to Addendum No 3, RFP 3.4 for clarification of Preconstruction compensation. Q36. Paragraph III.B indicates that the port will pay the BC/CM in accorcance with the hour labor rates included in attachment B. Will this be the same rates as listed on the initial price proposal line 2-12? A36.
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